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EVENTS THAT FEED THE

I M AG I N AT I O N


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H ost y o u r N E X T E V E N T where extraordinary things happen T H E S C I E N C E O F E X T R AO R D I N A RY E V E N T S COSI is central Ohio’s most unique and versatile event location. Our setting in downtown Columbus coupled with our magnificent architecture, world-class exhibits, and a mission to inspire, makes COSI a venue that is unmatched in versatility and value. Learn more at www.cosi.org/events

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OUR EVENT STAFF CAN TRANSFORM ANY AREA OF COSI INTO A ONE-OF-A -KIND SETTING.

PLANNING

We offer full-service consultation services, complete event staffing, access to audio/visual equipment, professional catering, tables and chairs and ample parking - everything to make your event memorable, enjoyable and worry free.

COSI

COSI OFFERS SWEEPING VIEWS OF THE CITY SKYLINE, award-winning architecture, world-class exhibits and more than 300,000 square feet of versatile meeting space. We can accommodate business meetings and intimate gatherings of just a few to weddings, fundraisers and grand galas of up to 5,000.

YOUR EVENT AT

For more ideas and information: CALL: 614.228.2674, EXT. 2900, OR VISIT: WWW.COSI.ORG/EVENTS/

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Will my guests be able to visit the exhibits during my after-hours event?

What time can I begin setup for an event?

Am I allowed to host an event during COSI’s business hours?

F R E Q U E N T LY

ASKED

QUESTIONS

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When can I reserve a date for my event?

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Will COSI provide staffing on the day of my event? Can I serve alcohol at my event?

Are there any restrictions on dĂŠcor items?

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F R E Q U E N T LY A S K E D Q U E S T I O N S

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May I host an event during COSI’s business hours?

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Yes! COSI has many private rooms that can be rented during COSI’s normal business hours. Any areas that are used by the general public (exhibit areas, the Extreme Screen Theater, the Atomic Café, etc) can only be rented before or after COSI’s operating hours.

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May I host a private event outside of COSI’s normal business hours?

Yes! Food & beverage is welcome in all of COSI’s permanent exhibits when the exhibit space is privately rented. The COSI Events team is always happy to suggest fun and creative ways to incorporate food and beverage into the exhibit areas.

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Will my guests be able to visit the exhibits during my after-hours event? Exhibit areas are available for private rental at an additional fee.

How much will it cost to host an event at COSI? The total cost of an event all depends on what you are planning to include, such as the event spaces, food, beverage, audio visual and so on. A member of COSI events team will be happy to put together a proposal for you to help determine the cost based on your event needs.

Yes! Every area at COSI may be rented before and after COSI is open to the general public.

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Is food and beverage allowed in the exhibit areas?

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When can I reserve a date for my event? Events may be booked one year in advance. You are welcome to inquire about availability prior to the one-year mark, but we cannot prepare a contract until we are one year from the booking date.

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F R E Q U E N T LY A S K E D Q U E S T I O N S

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What can I expect once I book my event? Whom do I contact if I have questions? A COSI Event Sales Manager will work closely with you to ensure a successful event throughout the planning process. The Sales Manager will handle all questions and the coordination of your event including catering and any other needs.

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What time can I begin to set up for my event? Set up can begin two hours prior to the start of your event. Please speak with your Sales Manager if you have additional set up needs.

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Any there any restrictions on dĂŠcor items? Glitter, glue and helium balloons are not permitted inside the museum. Candles must be encased in glass at least as high as the flame. Only masking tape is allowed when affixing to the walls or carpet.

When will I need to provide my final number of guests? A final guaranteed number of guests and your final payment will be due five (5) business days prior to your event.

When will my final payment be due? Final payment is due five (5) business days prior to the event, based on the guaranteed number of guests.

Is a deposit required to reserve the event space? Yes, your COSI Sales Manager will send you a facility contract with a deposit requirement to reserve space on a preferred date. They will also provide a catering contract and a deposit invoice to confirm your food and beverage needs.

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Will COSI provide staffing on the day of my event? COSI provides museum staff based on specific needs to efficiently service your event. This cost is included in the rental price. Please speak with a Sales Manager for any additional staffing requests.

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F R E Q U E N T LY A S K E D Q U E S T I O N S

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Will COSI offer a rain plan for my outdoor event?

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There are over 600 spots in the city-owned parking lot directly west of COSI, plus many more spots in the additional lots across the street. Parking is $5 per car (cash only.) Parking meters are also available on the streets to the west and south of the building. Hosts may also pay for their guests parking, which can be added to the final bill.

All of COSI’s outdoor areas are paired with an indoor space in case of inclement weather.

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Does COSI have areas that can be used as dressing rooms and/or green rooms?

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Yes! COSI has several small meeting rooms that can be transformed into dressing and/or green rooms. Please let your Sales Manager know if you would like to arrange for food or beverage to be provided.

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Does COSI offer Audio Visual services? Absolutely! COSI offers a variety of sound, lighting and presentation equipment and services. Please see a Sales Manager for an Audio Visual price list. Outside A/V companies are welcome at COSI, but please note that any event using an outside provider will require the presence of a COSI A/V Technician for the duration of the event (hourly charges apply.)

Can I print or copy documents onsite during my event? COSI has limited printing and copying capabilities. Charges will apply for these services.

Where should my guests park?

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Are we able to use an outside caterer for our event? COSI does offer a list of approved outside caterers. Please ask your Sales Manager for the list of the terms and conditions associated with using an outside caterer.

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F R E Q U E N T LY A S K E D Q U E S T I O N S

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May I serve alcohol at my event? Yes! Our in-house caterer holds a liquor license and liability that allows them to purchase and serve alcohol on COSI premises. Outside alcohol is strictly prohibited.

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Does COSI offer teambuilding activities? COSI is the perfect place to host a teambuilding event! From scavenger hunts to Extreme Screen films to private workshops, we have demonstrations & activities to match all objectives and themes. Please see a Sales Manager for a list of all of the available options.

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May I add a science demonstration in my event space? COSI’s team of science educators would love to bring the wonders of science to your event! Please see a Sales Manager for a list of the activities that we can offer.

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EVENT S PAC E S

at r i u m

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E V E N T S PA C E S

Gallery III Reception 300 | Banquet 200

OPEN AREAS

A great space positioned among other event areas, this room is well suited to smaller scale banquets or used in combination with Gallery II or the Galaxy Theater.

City View Reception 125 | Banquet 100 Distinctly contemporary architecture frames breathtaking views of the Columbus skyline, a stylish setting for moderately sized groups to mingle and dine.

Atomic CafĂŠ Atrium

Reception 250 | Banquet 200

Reception 400 | Banquet 275

Beautiful fixtures, state of the art audio-visual equipment, access to the courtyard and English Plaza, skyline views, and brand new furniture make this hidden gem one of our most versatile rooms.

This welcoming 75-foot open-air vestibule with wonderful natural light is centrally located by the main entrance, a spectacular setting for social functions and networking events.

Gallery I Reception 500 | Banquet 340 With its convenient first floor location, this adaptable space is an excellent site for a wide range of gatherings from presentations to seated meals.

Gallery II Reception 600 | Banquet 550 Generously accommodating, this exceptional room is perfect for events on a grand scale. It is especially conducive to multi-faceted occasions such as banquets with presentations.

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E V E N T S PA C E S

MEETING

ROOMS

Mezzanine Meeting Room Reception 125 | Banquet 100 This bright meeting room is suitable for group breakfasts, luncheons and dinners.

East Meeting Room Reception 90 | Banquet 60

WEST meeting room Reception 90 | Banquet 70 With a terrific view, these two rooms connect and adapt for moderate and small workshops and meetings.

T H E AT E R S

Extreme Screen CAPACITY 375 With a seven-story screen and explosive digital sound, this theater is just the place for exciting presentations or viewing films from our extensive library.

Galaxy Theater CAPACITY 170 This well-equipped theater is a functional place for lectures, seminars, videoconferencing and presentations.

Central High Meeting Room Reception 150 | Banquet 120 Multi-functional meeting space convenient to the main entrance, Central High Meeting Room is excellent for smaller meetings and training sessions.

North Meeting Room Reception 80 | Banquet 60 Located on the first floor, this room can be used as one large space or can be separated into two smaller classrooms.

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E V E N T S PA C E S

EXHIBIT

AREAS

Space Reception 120 | Banquet 50 Enjoy a celestial celebration in this interactive exhibit…a stellar setting for pre-event receptions or post-event desserts.

Life

Ocean

Reception 250 | Banquet 180

Reception 200 | Banquet 50

Explore the development of the human body, mind and spirit in this thoughtprovoking exhibit.

This fantastic underwater world creates a unique setting for beverages, hors d’oeuvres or elegant dinner parties.

WOSU Media Center Reception 175 | Banquet 120

Gadgets Reception 125 | Banquet 80

This digital media center serves as multimedia studios and community space and includes hands-on digital media and technology activities.

Engaging and entertaining, this wacky world of gadgets and gizmos is ideal for teambuilding or fun dinner parties. The Gadgets Live Theater also hosts live science demonstrations for medium-sized groups—perfect for presentations.

Adventure

Progress

Reception 150 | Banquet 30

Reception 150 | Banquet 100

Step inside this immersive exhibit to unlock the secrets of the Valley of the Unknown…perfect for team-building events and cocktail receptions.

Transport guests to the years 1898 and 1962 and experience the technology of the times . . . a perfect setting for a period-themed event.

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E V E N T S PA C E S

OUTDOOR

AREAS

Plaza Deck Reception 900 | Banquet 800 Adjacent to CityView, this dramatic fresh-air veranda overlooking the Scioto River is wonderfully suited to both casual and formal gatherings.

English Plaza Reception 900 | Banquet 800 COSI’s stately and historic East facade is an impressive backdrop for this beautiful terrace with a stunning view of Columbus. It is ideal for any distinctive occasion.

North Courtyard Reception 150 | Banquet 100 The rich architectural detail of this secluded garden provides a picture-perfect location for elegant affairs.

Big Science Park Reception 200 | Banquet 150 An oversized laboratory for fun in the sun, this area offers an out-of-the-ordinary setting for outdoor events.

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R ECO M M EN D E D V EN D O R S Below you will find a list of quality professionals that COSI is proud to recommend. While we do not require that you make use of any of these individuals, we do speak highly of their services. Each is familiar with COSI’s building and policies and will provide an excellent experience.

Cakes / Desserts

DJs

Cake Creations www.webakecake.com 614-876-0941

Music Express www.dancefloorrental.com 614-315-1788

Piece of Cake www.shortnorthpieceofcake.com 614-421-0399

Night Music www.nightmusicdj.com 614-529-6777

Pistacia Vera www.pistaciavera.com 614-220-9070

Matt Ryan Mobile DJ Entertainment www.mattryandj.com 614-859-MRDJ

Resch’s Bakery www.reschbakery.com 614-237-7421

Jeff Snow Mobile DJ Entertainment www.jbkmobiledj.com 740-404-9530

Dance Floors

Team DJ www.teamdj.com 614-798-8794

John Williamson www.dancefloorrental.com 614-315-1788 Signage & Displays SIGNmaster www.signshoplewiscenterohio.com 614-777-0670

Tents & Event Rentals Lasting Impressions www.lirents.net 614-252-5400 S & G Rental www.sandgrental.com 740-943-3663 Event Source www.eventsource.net 614-431-3000

Event Production Companies

Hotels

APEX Event Production www.apexeventpro.com

Courtyard Columbus Downtown www.marriott.com 614-228-3200

Pagetech Ltd www.pagetechltd.com 614-255-1480 Florists

DoubleTree Suites Columbus Downtown www.doubletree3.hilton.com 614-228-4600

Connells Maple Lee www.cmlflowers.com 614-237-8653

SpringHill Suites Columbus OSU www.marriott.com 614-297-9912

Daisy Basket www.thedaisybasket.net 614-481-1993

The Westin Columbus www.westincolumbus.com 614-228-3800

Florist on Springtree Lane www.flowersonspringtreelane.com 614-595-1527 Flowers on High www.flowersonhigh.com 614-781-0487 Limos / Transportation American Limousine Company www.colimooh.com 614-228-5466 Xtreme Limo www.xtremelimo.com 614-483-3300

Photo Booths Great Photo Booth www.greatphotobooth.com 614-570-5330 Green Screen Booths, LLC www.greenscreenbooths.com 614.859.0472 Photography Candid Kama www.candidkama.com 614-203-1818

Officiants

Comfort Photography www.comfortphotography.com 614-668-7609

Rev. Stephen Ayotte www.ohioweddingminister.com 614-507-6575

Kellogg Photography www.briankellogg.com 614-437-8404

Eric Davidson www.greatohioweddings.com 614-314-0940

Robb McCormick Photography www.robbmccormick.com 614-834-4956

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COSI is proud to be designated an official Green Spot by the City of Columbus. CHOOSE A GREEN LOCATION. COSI’s downtown central location reduces distance traveled, and therefore fossil fuel consumption, by event attendees. COSI also advocates alternative transportation with convenient bike parking and bus line accessibility. In addition, proceeds from COSI’s events support the mission of providing life-changing experiences, including environmental education, to people of all ages. SELECT AN ENVIRONMENTALLY CONSCIOUS CATERER. COSI’s on-site food service provider, Sodexo, is committed to using only sustainable aquaculture and safer fishing practices to keep our oceans healthy and replenished, serving fresh, local, and seasonal products from the region’s family run farms and fisheries, while reducing organic waste through composting biodegradable plant based utensils, cups and plateware. MAKE REDUCING WASTE A PRIORITY AT YOUR EVENT. COSI events present multiple bins dedicated to recycling bottles, cans, cardboard and paper. All food waste is composted and product waste is reduced through beverage service instead of bottled water and bulk condiments instead of individual packets. COSI also offers high-tech options for presentations and video conferencing to reduce the need for handouts. COSI’s recycling and composting program diverted 57.82 tons of waste from landfills in 2012.

THANK

Y OU

cosi_intro_planningyourevent  

http://cosi.org/downloads/events/cosi_intro_planningyourevent.pdf

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