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TEXAS CHRISTIAN UNIVERSITY (TCU) ATHLETICS COMPLIANCE NEWSLETTER Compliance Staff: Andrea Nordmann Associate Athletic Director, Compliance 817-257-6899

John Cunningham Esq., Director of Compliance, 817-257-5869,

Volume 4, Issue 7 January 11, 2009

The Compliance Update Coaches’ Edition

Reduction or Cancellation of Scholarship During Period of Award Bylaw regulates the limited circumstances in which a  scholarship may be reduced or cancelled during the period of  award. Reduction or Cancellation Permitted    Institutional financial aid based in any degree on athletics abil‐ ity may be reduced or canceled during the period of the award  if the recipient:   (a) Renders himself or herself ineligible for intercollegiate com‐ petition; (b) Fraudulently misrepresents any information on an applica‐ tion, letter of intent or financial aid agreement; (c) Engages in serious misconduct warranting substantial disci‐ plinary penalty (see Bylaw; or (d) Voluntarily (on his or her own initiative) withdraws from a  sport at any time for personal reasons; however, the recipient's  financial aid may not be awarded to another student‐athlete in  the academic term in which the aid was reduced or can‐ celled.  A student‐athlete's request for written permission to  contact another four‐year institution regarding a possible trans‐ fer does not constitute a voluntary withdrawal. Hearing Opportunity The institution's regular financial aid authority  shall notify the  student‐athlete in writing of the opportunity for a hearing when  institutional financial aid based in any degree on athletics abil‐ ity is to be reduced or cancelled during the period of the award,  or is reduced or not renewed for the following academic  year.  Any reduction or cancellation of aid during the period of  the award may occur only after the student‐athlete has had an  opportunity for a hearing.  The institution shall have established  reasonable procedures for promptly hearing such a request and  shall not delegate the responsibility for conducting the hearing  to the university's athletics department or its faculty athletics 

Becky Holmes Esq. Assist. Director of Athletics 817-257-7090

Stephanie Key Administrative Assistant, 817-257-7525,

January Recruiting Calendar Baseball Quiet Period: Jan. 1, 6-31 Dead Period: Jan. 2-5 Men’s Basketball Evaluation Period—Jan. 1-31 Women’s Basketball Evaluation Period—Jan. 1-31 Football Dead Period—Jan. 1, 12-15 Quiet Period—Jan. 2-4, 11, 16-17 Contact Period—Jan. 5-10, 18-31 Track Quiet Period: Jan. 1-2 Contact/Evaluation Period—Jan. 3-31 Volleyball Quiet Period: Jan. 1-16 Contact/Evaluation Period—Jan. 17-31 All Other Sports Contact/Eval. Period—Jan. 1-31 Quiet period - permissible to make in- per son recruiting contacts only on the member institution's campus. Dead period - not permissible to make inperson recruiting contacts or evaluations onor off-campus or permit official or unofficial visits.

Question: Is it permissible for

committee. The written notification of the opportunity for a  an institution to limit the attenhearing shall include a copy of the institution's established poli‐ dance at a sports camp or clinic based cies and procedures for conducting the required hearing, in‐ on the skill level of the participants cluding the deadline by which a student‐athlete must request  (e.g., elite athletes, letter award winsuch a hearing. 

ners, high school varsity athletes)?

Volume 4, Issue 7 January 11, 2009


Continued from page 1... Answer: NO, it is not permissible for an institution to limit the attendance at a sports camp or clinic in any way based on skill level. The only permissible limitations on attendance are number, age, grade level and/or gender.

Yes, That’s Allowed: Proof the NCAA doesn’t always say NO An institution may provide a game ball

Expenses for Pre/Post Game Meals (New as of 2007) to a student-athlete only on an occaMeals Incidental to Participation.

sional basis to recognize an extraordinary achievement (e.g., career achieve-

(1) Missed Meal Due to Practice Activities. A student-athlete ment, establishing an institutional rewho is not receiving athletically related financial aid (e.g., walkon) may receive the benefit of a training-table meal during the cord). [Reference:] permissible playing and practice season in those instances in which the student-athlete's schedule is affected by involvement in practice activities, provided the student-athlete previously has paid for the same meal (e.g., dinner) at an institutional dining facility. (2) Meals in Conjunction with Home Competition. All studentathletes are permitted to receive meals at the institution's discretion beginning with the evening before competition and continuing until they are released by institutional personnel. An institution shall not provide cash to student-athletes in lieu of meals during this time period. An institution, at its discretion, may provide a meal or cash, not to exceed $15 (but not both) to student-athletes at the time of their release by institutional personnel;

High School Transcript Evaluations Reminder

The compliance office automatically conducts preliminary Clearinghouse evaluations for all prospective student-athlete who either will be receiving financial aid or will be coming on an official (3) Meals in Conjunction with Away-from-Home Competivisit to TCU. In addition, the tion. An institution may provide meals to student-athletes in conjunction with away-from-home competition pursuant to one compliance office will perform an evaluation for any prospective stuof the following options: dent-athlete upon request from a (i) All student-athletes are permitted to receive a pregame or coach. postgame meal as a benefit incidental to participation in addition to regular meals (or meal allowances per Bylaw An institution, at its discretion, may provide cash, not to exceed $15, in lieu of a postgame meal; or (ii) All student-athletes are permitted to receive meals at the institution's discretion from the time the team is required to report on call for team travel until the team returns to campus. If a student -athlete does not use team travel to return to campus, he or she may receive meals at the institution's discretion up to the point he or she is released from team-related activities by the appropriate institutional authority. An institution shall not provide cash to studentathletes in lieu of meals under this option.

Items required to conduct an evaluation: 1) SAT or ACT score; and 2) Unofficial high school transcript with all course work completed and all courses in progress.


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