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Dukeries Community Workshop (Registered charity, number 1077837)

Financial statements for the year ended 31 March 2011

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Contents Trustees’ annual report Independent examiner’s report Receipts & payments account Statement of assets & liabilities Notes to the accounts


Dukeries Community Workshop Trustees’ annual report for the year ended 31 March 2011 Full name Dukeries Community Workshop Registered charity number 1077837 Principal address Dukeries Complex, Whinney Lane, New Ollerton, Newark, Nottinghamshire, NG22 9TD Trustees Phil Parr, from 22/07/10, Chairman Ann Fretwell, Treasurer Sandy Jackson MBE, Secretary Roy Worthy Elaine Mirfin Robin Wright Alan Taylor

Len Haslam, from 22/07/10 Michael Jepson, from 22/07/10 Alan Perry, from 22/07/10 Robert Renshaw, until 22/07/10 Bill Peacock, until 22/07/10 Colin Thompson, until 23/01/11

Senior employee Sandra Jackson, Voluntary workshop coordinator/trustee Bankers National Westminster Bank Plc, 9 Church Street, Mansfield, Nottinghamshire, NG18 1HP Independent examiner John O’Brien, employee of Community Accounting Plus, Ormiston House, 32-36 Pelham Street, Nottingham, NG1 2EG Governance and management The Charity is governed by the rules of its Constitution adopted 23rd October 1997 and most recently amended 27th June 2001. Trustees are elected by the beneficiaries from nominations received not less than 14 days prior to the Annual General Meeting. Aims and objectives The principal objects of the charity are: 1. The advancement of education for the public by provision of vocational and other training courses; 2. The provision of facilities for recreation and leisure-time activities for people who have need of them by reason of age, infirmity or disablement, poverty or social and economic circumstances with a view to improving the conditions in life of such persons.

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Dukeries Community Workshop Trustees’ annual report (continued) for the year ended 31 March 2011 Summary of the main activities undertaken for the public benefit The provision of supervised practical workshop space that is fully equipped with tools, equipment & machinery not generally available to people in their own homes continues to be of benefit to the local area. Activities that are both practical and creative incorporate all aspects of woodworking, metalworking, welding, creative glass-work and mosaic. Beneficiaries are aged 11 - 90 plus from diverse backgrounds. All levels of skill are included. The environment is safe, supportive & non-threatening, providing opportunities for the acquisition of new skills and interests by people who, for many reasons, are not in gainful employment. There is a strong social element; people share their skills and learn from each other; friendships are formed and networks of mutual support naturally develop. There are no minimum or maximum attendance requirements, enabling people to attend within the confines of age, disability or ill-health. Assistance and/or one-to-one support are provided by highly skilled volunteers as needed. Beneficiaries are encouraged to participate in management. The workshop and volunteers are available to other local groups and organisations, ensuring maximum benefit to the local community. Summary of the main achievements during the period Provision of affordable craftwork and skills opportunities has enabled beneficiaries to experience a variety of practical and creative crafts. Maximum capacity of the Community Workshop is 20; average daily attendance throughout the year is 18. Daily drop-in sessions have ensured that skills are not wasted, but are shared and passed on to others less able. Four six-day courses tutored by Volunteers provided experiences in Traditional Woodworking; Traditional Toy Making; Stained Glass-work and Picture Framing. Sculpting in Wood, Painting on Silk and Pyrography were tutored by sessional workers. All courses achieved maximum attendance and reserves lists are held of those unable to gain a place. Volunteers with extensive knowledge & experience of their own particular craft have provided weekly groupsessions in Basic Joinery; Kiln-fused Glasswork; Stained Glasswork and Woodcarving - all sessions have been well attended, with an average attendance of 9. Fourteen children with complex needs have been found an alternative means of achievement; they have gained skills, confidence and have learned to trust. Fifty four young people aged 14 - 18 received instruction on the Safe Practices & Applications of machinery. Two hard to place young people were provided with work experience. Two young apprentices completed 30 hours of work towards their B Tec; acquiring carpentry and joinery skills whilst making outdoor play equipment for Sure Start. Eight adults with challenging behaviour improved their social skills whilst learning practical skills. At the end of six-month employment with us our Future Jobs Fund employee had gained carpentry and joinery skills and achieved a B Tec in Construction. He has landed his first job. The charity’s policy on reserves Our level of reserves stands at £12,000. Our aim is to hold sufficient reserves to cover the costs of 6 months running expenses (currently £13k) + a redundancy contingency of £3k.

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Dukeries Community Workshop Trustees’ annual report (continued) for the year ended 31 March 2011 Risk analysis Our priority is the Health & Safety of service-users: Risks are minimised by a) Ensuring effective supervision of H&S on workshop floor b) Instructing beneficiaries in Safe Practices and the Applications of machinery c) Undertaking Annual Risk Assessments d) Ensuring adequate control of airborne dust particles by annual Independent Local Exhaust Ventilation Reports e) By designating use of machinery identified as 'high risk'. Financial Risks: Due to the nature of our beneficiaries it cannot be foreseen that the Community Workshop could ever become totally self-financing; grant-aid will always be necessary to some degree. Monies raised from sales of work, provision of hands-on-activities at local events, voluntary contributions and small donations from service-users are held in reserve to cover short term funding deficits. Consideration has been given to the introduction of a charging structure; consultation with beneficiaries is in progress. We are fortunate that the majority of Volunteers have 'evolved' over the years from our service-users; specific needs are advertised at the local CVS . The Dukeries is the only remaining Community Workshop in England. Success is, in the main, due to the hard work and dedication of the volunteers who listen to local people, share their skills and provide a service that meets local needs and gives good value for money. Signed on behalf of the charity’s trustees:

Signed _____________________________________________ Date __________ Phil Parr, Trustee

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Independent examiner’s report to the trustees of Dukeries Community Workshop for the year ended 31 March 2011 I report on the accounts of the charity, which are set out on pages 6 to 9. Respective responsibilities of trustees and examiner The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to:  examine the accounts under section 43 of the 1993 Act;  follow the procedures laid down in the general directions given by the Charity Commissioners under section 43(7)(b) of the 1993 Act; and  state whether particular matters have come to my attention. Basis of independent examiner’s report My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below. Independent examiner’s statement In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements:  to keep accounting records in accordance with section 41 of the 1993 Act; and  to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 1993 Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed _________________________ Date ______________________ John O’Brien MSc, FCCA, FCIE, DChA Employee of Community Accounting Plus

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Dukeries Community Workshop Receipts & payments account for the year ended 31 March 2011 2010 Total Funds

Unrestricted Funds

£

Note

44195 666 857 2080 219 48017

Receipts Grants & donations Fundraising User contributions Sales Honesty box Bank interest Total receipts

18591 243 806 1801 10252 116 541 496 410 289 10 1933 371 20 35879

Payments Wages & NI Payroll service Training & courses Volunteer expenses Rent & room hire Fundraising Independent examination Insurance Telephone, internet & postage Printing & stationery Job advert Publications & subscriptions Materials CRB checks Hospitality & AGM Sundry payments Total payments

12138 12491 24629

Net receipts/(payments) Cash funds at start of this period Cash funds at end of this period

2

6

Restricted Funds

2011 Total Funds

£

£

£

5751 620 1557 1866 160 39 9993

19081 19081

24832 620 1557 1866 160 39 29074

4741 104 2252 348 479 153 1072 164 50 9 9372

22896 296 470 2376 504 496 43 500 27581

27637 400 470 2376 2252 852 496 479 153 43 1572 164 50 9 36953

621 16129 16750

(8500) 8500 -

(7879) 24629 16750


Dukeries Community Workshop Statement of assets and liabilities at 31 March 2011 2010

24619 10 24629

4000 4000

2011

Cash assets Bank accounts Cash in hand

£ 16745 5 16750

Other monetary assets Prepayment - Rent

-

Assets retained for the charity’s own use General equipment. Machinery purchased 2007, cost £4059. Selection of tools purchased 2006, cost £1501.

(564) (564)

Liabilities Creditor - Independent examination fee (part)

(288) (288)

These financial statements are accepted on behalf of the charity by:

Signed ___________________________________ Ann Fretwell, Trustee

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Dated ___________


Dukeries Community Workshop Notes to the accounts for the year ended 31 March 2011 1. Receipts & payments accounts Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand. 2. Grants & donations Unrestricted

£ 2000 2000 1000 500 251 5751

Grassroots ENABLE Big Lottery Fund Lloyds TSB Foundation for England & Wales Lady Hind Trust The Thomas Farr Charity Jessie Spencer Trust Ollerton & Boughton Town Council Notts Community Foundation Sir John Eastwood Foundation The Whittaker Charitable Trust Sundry grants & donations

Restricted

Total

£ 5000 4535 3346 4700 500 500 500 19081

£ 5000 4535 3346 4700 2000 2000 500 500 500 1000 500 251 24832

3. Funds analysis Opening balance

Restricted funds Coordinator salary (Coalfields Regeneration) Technician wages (S Smedley & Lady Hind Trust) Technician wages (Grassroots & O.B.T.C) Future jobs fund (ENABLE) Practical & creative skills project (Big Lottery) Admin wages (Lloyds TSB) Insurance & accounts (NCF & J Spencer)

Unrestricted funds General Reserve

8

Receipts (Payments) Transfers

Closing balance

£

£

£

£

£

5000 3500 8500

5500 4535 3346 4700 1000 19081

(5000) (3500) (5500) (4535) (3346) (4700) (1000) (27581)

-

-

57 16072 16129

6046 3947 9993

(9372) (9372)

8000 (8000) -

4731 12019 16750


Dukeries Community Workshop Notes to the accounts (continued) for the year ended 31 March 2011 4. Trustees’ remuneration Trustees received no expenses, remuneration or benefits in this period. 5. Glossary of terms Restricted funds: These are funds given to the charity, subject to specific restrictions set by the donor, but still within the general objects of the charity. Creditors: These are amounts owed by the charity, but not paid during the accounting period. Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.

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Community Workshop Accounts 2010/2011  

Dukeries Community Workshop 2010 /2011 Annual Accounts

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