2010 ACCE Prospectus Published by
Official National Corporate
Sponsor of ACCE
Midwest Airlines Center
AUGUST 4-7, 2010
My firm has been exhibiting at the ACCE convention for years, and it only gets better each year. We have made amazing contacts and have gained significant business from this exhibit hall. I have only one problem with the convention — why do my competitors keep coming every year and how can I persuade them not to come?
Craig Williams, President and CEO, CommunityLink
ACCE Convention 2010 ACCE 2010 Milwaukee will be the largest gathering of chamber professionals in North America. This is your once-a-year opportunity to show key chamber leaders how your organization can help them lead their businesses and shape their communities. Chris Mead, ACCEâ€™s Senior Vice President, is available to help you select the best opportunity to reach out to the members of ACCE. Contact him at (800) 394-2223 ext. 3545 or firstname.lastname@example.org if you have questions about the sponsorship opportunities mentioned here or about ACCE and its annual convention. Once you have decided to exhibit/sponsor in Milwaukee, Chaaron Pearson, Manager, Member Relations, will be available to guide you through the registration process and make sure that you have a successful experience at the convention. Contact her at (800) 394-2223 ext. 3540 or email@example.com.
Attendee Profile With more than 1,100 member chambers, ACCE represents the leading business organizations in 73 of the top 75 metro areas in the United States, as well as in many smaller communities throughout North America. The combined budgets of ACCE members exceed $1 billion. For many ACCE sponsors and exhibitors, it’s not just the chambers that are a key market. It’s the chambers’ members. ACCE-member chambers represent: • 1.2 million organizations (mostly small and medium-sized businesses) • Nearly 3 million executives • 70 million employees
Chamber members are considered by the public to be quality businesses. The Schapiro Group, an Atlanta-based marketing consulting firm, found that those who believed a firm to be a chamber member were: • 63 percent more likely to want to buy from it • 51 percent more likely to be highly aware of it • 57 percent more likely to think highly of its local reputation Chambers of commerce are the best source of locally-involved trusted businesses that come from a wide variety of fields. The ACCE convention is the single best way to reach chambers of commerce. More than 800 chamber CEOs, CFOs and management staff attend ACCE’s annual convention to explore the latest issues impacting the businesses and communities they represent.
Who Sponsors ACCE? From world-renowned companies such as Bank of America, Wal-Mart and Sprint to top small businesses such as Fremont Development Group, Chamber Member Services and eCertify are proud sponsors of ACCE.
The ACCE Commerce of Chambers is a place where I find many of the products and services my chamber needs. There is nothing like it anywhere else. If you wish to sell to chambers, this exhibit hall is pretty much a required course.
Dave Adkisson, Chair, ACCE; President and CEO, Kentucky Chamber of Commerce
The Exhibit Hall Following a successful 2009 convention, ACCE, in 2010, will again offer large blocks of time in which the exhibit hall is the only scheduled activity for attendees. 2010 Exhibit Hall Hours Thursday, August 5 12:30 – 4:30 p.m. (12:30 – 3:00 p.m. unopposed by ACCE programming) Friday, August 6 12:30 – 3:30 p.m. (12:30 – 2:30 p.m. unopposed by ACCE programming) Lunch will be served in the exhibit hall on both days, providing an additional attraction for attendees.
Sponsorship Levels Titanium - $40,000 • Recognition as a titanium sponsor • Exposure includes enhanced presence on ACCE’s convention website; convention brochure, convention notebook • Up to three minutes of speaking time in front of the full convention audience • Two 10x10 exhibit booths with two skirted tables, four chairs and wastebasket • Option to provide a promotional item to all convention attendees in convention bags • Option to place promotional materials on lunch tables (one day only) • One full-page color ad in convention notebook • One full-page two-color ad in awards program section of convention notebook • Sponsorship of a major event at convention (e.g. convention breakfast) to be announced by emcee, logo on screens and signage • Admission to Chairman’s Reception • Up to seven complimentary registrations • Attendee registration list with addresses and phone numbers • Titanium sponsor ribbons for all staff attending event
Platinum - $25,000 • Recognition as a platinum sponsor • Exposure includes enhanced presence on ACCE’s convention website; convention brochure; convention notebook • Two 10x10 exhibit booths with two skirted tables, four chairs and wastebasket • Option to provide promotional item to all convention attendees • Option to place promotional materials on lunch tables (one day only) • One full-page color ad in convention notebook • One half-page two-color ad in awards program section of convention notebook • Sponsorship of a major event at convention (e.g. convention breakfast) to be announced by emcee, logo on screens and signage • Admission to Chairman’s Reception • Up to six complimentary convention registrations • Attendee registration list with addresses and phone numbers • Platinum sponsor ribbons for all staff attending event
Gold - $15,000 • Recognition as a gold sponsor • Exposure includes enhanced presence on ACCE’s convention website; convention brochure; convention notebook • Two 10x10 exhibit booths with two skirted tables, four chairs and wastebasket • Option to provide promotional item to all convention attendees • One full-page color ad in convention notebook • One half-page two-color ad in awards section of convention notebook • Admission to Chairman’s Reception • Up to five complimentary convention registrations • Attendee registration list with addresses and phone numbers • Gold sponsor ribbons for all staff attending event 4
Silver - $7,500 • Recognition as a silver sponsor • Exposure includes ACCE’s convention website; convention brochure; convention notebook • One 10x10 exhibit booth space with a skirted table, two chairs and a wastebasket • Option to provide promotional item to all convention attendees • One half-page color ad in convention notebook • One quarter-page two-color ad in awards section of convention notebook • Admission to Chairman’s Reception • Up to four complimentary convention registrations • Attendee registration list with addresses and phone numbers • Silver sponsor ribbons for all staff attending event
Exhibitor - $3,495 • Recognition as an exhibitor • Exposure includes ACCE’s convention website; convention brochure; convention notebook • One 10x10 exhibit booth space with skirted table, two chairs and a wastebasket • Up to two complimentary convention registrations • Attendee registration list with addresses and phone numbers • Exhibitor ribbons for all staff attending the event
Virtual Trade Show Opportunity All sponsors and exhibitors will be featured in a post-show virtual trade show on ACCE’s convention website. A production company will be filming the exhibit hall both days to capture a quick clip to feature on the website. This service is courtesy of CommunityLink, an ACCE official corporate sponsor. www.acce.org 5
Special Sponsorship Options Convention Notebook Advertisements The convention notebook is given to all attendees. Exhibitors that are not sponsors may purchase a half-page ad for $1,000 or a full-page ad for $2,000 Back Cover - $4,000 Inside Front Cover - $2,500 Inside Back Cover - $2,500 Back of Table of Contents - $1,500 Upgrades to Full Page - $1,000 Hotel Room Key - $4,000 Your company’s name and logo will appear on the room keys for all the attendees staying at the convention hotels. Cyber Café - $3,000 + computers and convention center costs Your company provides eight computers for attendee use during expo hall hours. Your logo will appear on computer kiosks and in the convention notebook. Your company will be responsible for covering the cost of Internet and related electricity charges. 6
Badge Lanyards - $2,000 Sponsor will have its one-color logo and/or message on cloth strips (lanyards) that hold almost every convention attendee’s badge. Sweet Dreams Agenda - $2,500 This daily agenda will be distributed at the convention hotels upon check-in and then delivered to each attendee’s hotel room on Thursday and Friday evening. The sponsor will work with ACCE to ensure that its brand/logo is effectively presented. Attendee Note Pads - $2,000 Sponsor may have its logo featured prominently to the note pad provided to all attendees. This note pad will be of a quality that attendees are likely to keep it when they return home. Other Options Is there something else you would like to sponsor at the ACCE Convention? Please call Chris Mead at (800) 394-2223 ext. 3545 or email him at firstname.lastname@example.org.
Our first experience with the ACCE convention exhibit hall was in 2009. We were offering a new service for chambers. And we were absolutely overwhelmed with business. I could not have hoped for anything better.
Donn Ingemie, President and CEO, Chamber Member Services
Exhibition Hours Wednesday, August 4.............. Noon – 5:00 p.m. Booth setup
Thursday, August 5................. 8:00 a.m. – Noon Booth setup 12:30 – 3:00 p.m. Show hours (exclusive) 3:00 – 4:30 p.m. Show left open for interested attendees
Friday, August 6...................... 12:30 – 2:30 p.m. Show hours (exclusive) 2:30 – 3:30 p.m. Show left open for interested attendees 3:30 – 8:30 p.m. Booth break down
Rules and Regulations Exhibiting Codes and Agreements Exhibitor hereby agrees to be bound by all exposition rules and regulations. Exhibitor further agrees to adhere to and be bound by (i) all applicable fire, utility and building codes and regulations; (ii) any rules or regulations of the facility where the exposition is held; (iii) the terms of all leases and agreements between ACCE and the managers or owners of said facility; and (iv) the terms of any and all leases and agreements between ACCE and any other party relating to the exposition. Exhibitor shall not do, nor shall Exhibitor permit others to do, anything to the Booth or do anything in the facility which would cause a difference in conditions from those previously approved by the insurance carriers of ACCE, or the owners or managers of said facility, or which will in any way increase premiums payable by any of said parties for any such increase resulting from violation of this section. Space Assignments It is ACCE’s policy to award placement consideration by official corporate sponsor and convention sponsorship level and then by date registration form and payment were received respectively. ACCE will use its best efforts to locate a booth in one of the locations requested by Exhibitor within the ACCE booth placement priority policy. Notwithstanding the above, ACCE reserves the right to change location assignments at any time. Exhibitors 1) May not schedule private functions or events which conflict with officially scheduled ACCE educational, social or sponsor designated events, including receptions and networking opportunities. 2) Must confine activities to its provided exhibit space, including distribution of samples, souvenirs, and the use of entertainers. Models and artisans are not permitted to perform or appear outside of the contracted booth space during show hours. 3) Agree to refrain from using objectionable amplifying equipment, intrusive lighting, equipment and/or decorations, live animals, and displays that obstruct other exhibits. 4) Will use only flame-retardant materials when decorating exhibit space. 5) Will not move or alter trade booth space. 6) Will set-up and break-down its exhibit ONLY during official times designated by ACCE. If said company chooses to “close up shop” early and leave the event before the official tear-down times, the firm will be fined $750. 7) Will not dismantle or abandon reserved exhibit space during the hours the trade show is officially open. Food and Beverage ACCE considers food and beverage a very important part of the ACCE 2010 Milwaukee convention and for this reason accepts it as part of the exhibitors’ marketing tools. Food and beverage may be dispensed from exhibitors’ booths within the following guidelines: 1) Exhibitor must receive written approval from ACCE. 2) The distribution area must be kept clean and attractive. 3) Exhibitor must provide all attendees the opportunity to sample. 4) No alcoholic beverages may be served in exhibit booths. 5) Any food or beverage distributed by exhibitors must be arranged through Midwest Airlines Center. Equipment Booth equipment provided by ACCE and its contractors shall be returned to ACCE at the end of the term thereon, complete and in good condition. Exhibitor shall have no right, title or interest in such equipment, but only the right to use it under the Lease. All other equipment shall be provided by Exhibitor at its own expense. All draping and decorative materials used by Exhibitor shall be flameproof. All booth equipment shall be in keeping with and consistent with all rules, codes and regulations referred to under Exhibiting Codes and Agreements above. All demonstrations and displays shall be confined to the booth. Exclusion ACCE shall have the right to exclude or to require modification of any display or demonstration which, in its sole discretion, it considers unsuitable to or not in keeping with the character of the Exhibition Hall. ACCE shall have the right to demand modification of the appearance or dress of persons or mannequins used in connection with displays or demonstrations. Assignment and Sublease Exhibitor shall not sublet the booth or any equipment provided by ACCE, nor shall Exhibitor assign this lease in whole or in part without written notice and approval from ACCE.
Liability This agreement shall not constitute or be considered a partnership, employer-employee relationship, joint venture, or agency between ACCE and Exhibitor. Exhibitor hereby agrees to and does indemnify, hold harmless and defend ACCE from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including but not limited to cost, interest and attorneyâ€™s fees) which ACCE may incur, suffer, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, servants, or agents. Exhibitor further agrees that ACCE and its representative agents and employees shall not be responsible for (i) damage, loss or destruction of property of Exhibitor or (ii) injury to Exhibitor or its representatives, agencies, employees, licensees, or invitees. Cancellation or Postponement of Exhibition In the event that the Exhibition Hall is postponed due to any occurrence not occasioned by the conduct of ACCE or Exhibitor, whether such occurrence be a natural disaster or the common enemy or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any person or persons not part or privy to this lease, then the performance of the parties under this agreement shall be excused for such period of time as it is reasonably necessary after such occurrence to remedy the effects thereof, and in any event for the duration of such postponement. In the event that such occurrence results in cancellation of the Exhibition Hall, the obligations of the parties under this agreement shall be automatically terminated and all rental payments made under this lease shall be refunded to the Exhibitor, less pro rata share of expenses actually incurred by ACCE in connection with the Exhibition Hall. Handling and Storage ACCE and the owners or managers of the facility where the exhibition hall is to be held shall not accept or store display materials or empty crates, and Exhibitor shall make its own arrangements for shipping, delivery, receipt and storage of such materials and empty crates. Items Covered by ACCE For exhibitors, ACCE will provide one skirted table, two chairs, wastepaper basket, piping and draping of booth and a small sign (in addition to benefits outlined elsewhere in the prospectus). Items NOT covered by ACCE that must be ordered from the general services contractor include: electrical hookup, Internet connectivity, telephone, carpeting and extra furniture. ACCE will provide contact information and packets from the general services contractor. Cancellation of Lease Exhibitor shall have the right to cancel this agreement at any time by written notice to ACCE. Any booth space cancelled prior to May 15, 2010 will receive a full refund of any payments made to May 15, 2010, minus a $125 processing fee. After May 15, 2010, no refund will be made. Under all circumstances, ACCE retains the right to resell any booth space cancelled by Exhibitor or forfeited where a balance or contract is overdue more than seven (7) business days.
Our chamber takes advantage of two booths at the ACCE Commer of Chambers to showcase collaborative opportunities we offer to other chambers from across the nation. This is the best venue available to reach 100s of chamber decision makers. We also look forward to this annual opportunity to shop for the latest products or services to enhance our value proposition. Itâ€™s truly the first place to go if youâ€™re in the market to buy or sell anything chamber of commerce related.
Tammy Carnrike, Chief Operating Officer, Detroit Regional Chamber
Exhibition & Sponsor Booth Contract Contact Information
Please print or type the company information below and forward to ACCE with payment.
Information for Convention Notebook/Exhibitors Guide: Company or Organization Name__________________________________________________________________________________ Address______________________________________________________________________________________________________ City____________________________________________________________________ State________ Zip___________________ Organization Web Address_______________________________________________________________________________________ Organization Email Address______________________________________________________________________________________ Contact Person and Title________________________________________________________________________________________ Telephone Number_______________________________________ Fax Number__________________________________________ Additional Contact Information Booth Coordinator (if different from person listed above)_______________________________________________________________ Telephone Number_______________________________________ Email Address________________________________________ Sponsorship Coordinator (if different from person listed above)_________________________________________________________ Telephone Number_______________________________________ Email Address________________________________________ Please Note: As you will see elsewhere in the ACCE 2010 Milwaukee Prospectus, convention registrations covered under your level of sponsorship or exhibitor package vary. Please note the applicable number of staff allotted as additional staff registrations are charged at a rate of $350 per full convention registration.
Exhibitor’s Guide Description ACCE will provide your company name and contact information on marketing brochures as well as our onsite exhibit hall pocket guide. While ACCE will make every effort to ensure the accuracy of your Exhibitor’s Guide listing, errors may occasionally occur. In no event shall ACCE be liable to an exhibitor due to the occurrence of any such errors in the Exhibitor’s Guide listings. To Reserve Your Space Fax or mail a reservation form to secure your priority exhibit placing within ACCE’s space assignment policy. Fax and/or mail this exhibit contract with credit card information or a check payable to ACCE, and send to ACCE, P.O. Box 79245, Baltimore, MD 21279-0245. Fax copies will be accepted if payment is by credit card. Fax to ACCE at (703) 212-9512. 1. We agree to provide ACCE with a minimum booth space payment of 50 percent by either check or credit card prior to April 15, 2009. Contracts will be accepted after April 15, 2009 where space is available. 2. Any booth space cancelled prior to May 15, 2010 will receive a full refund minus a $125 processing fee. After May 15, 2010, no refunds will be made. 3. Final payment is due June 1, 2010. 4. The terms and conditions appearing on the reverse side of this agreement are hereby incorporated by reference and exhibitor agrees to be bound thereby. I have read the above and the ACCE 2010 Milwaukee Prospectus and accept the terms under which I will be conducting business as an ACCE exhibitor and/or sponsor.
Signature__________________________________________________________________ Date_____________________________ Printed Name__________________________________________________________ Title__________________________________ PLEASE CONTINUE ON BACKSIDE
Exhibitor Basic ($3,495)
Extra Items (Available to Sponsors and Exhibitors)
Convention Notebook Advertisements
Back Cover ($4,000)
Inside Front Cover ($2,500)
Inside Back Cover ($2,500)
Back of Table of Contents ($1,500)
Upgrade to Full Page ($1,000)
Full Page ad ($2,000)
Half Page ad ($1,000)
Hotel Room Key ($4,000)
Cyber CafĂŠ ($3,000)
Badge Lanyards ($2,000)
Sweet Dreams Agenda ($2,500)
Attendee Note Pads ($2,000)
Total Amount Payable to ACCE: $______________________________ Visa
Card Number_____________________________________________________________ Expiration Date______________________ Name on Card________________________________________________________________________________________________ Signature_________________________________________________________________________ Date______________________
Floor Plan Exhibit Hall