COASTAL CONFERENCE 2017 D ELEGAT E PACK AG E
17 – 19 February Executive Airport Plaza Hotel Richmond
TABLE OF CONTENT
3 4 6 7 8 9 10 11 12
Greetings from the Organizing Committee Conference Details
ME E T TH E OC Greetings from the Organizing Committee – the individuals in charge of the operations of Coastal Conference 2017
Agenda Night Events Directs to Hotel What to Pack Hotel Policy Sponsors Contact Us
Hey AIESECer! It is our pleasure to welcome you to Coastal Conference 2017, hosted by AIESEC SFU on February 17-19, 2017! After months of planning, we are very excited to deliver to you an unforgettable weekend. Bringing together all three local committees in British Columbia, Coastal aims to develop essential functional skills and create a stronger bond between the AIESECers of the Coast. Here, you will have the opportunity to meet new people, develop new skills, and find new challenges to overcome. Whether this is your first conference or your seventh, we hope that you take away a memorable experience at the end of these 3 days. The Organizing Committee looks forward to meeting all of you soon, and please don’t hesitate to reach out to any of us if you have any questions! Cheers, Louisa Luo President
Sandy Lu VP Logistics
Judy Gu VP Finance
Isabel Rodrigueza VP Sponsorship
Nicole Lam VP Marketing & Communications
CONFERENCE Â DETAILS Location Executive Airport Plaza Hotel 7311 Westminster Hwy, Richmond, BC
Hotel Check-In: February 17 3:00 pm Hotel Check-Out: February 19 11:00 am
Friday | February 17 Wet - Ceili’s Irish Pub Dry - Karaoke Night Great deal: $4/shot $5.5/ featured pint
Saturday | February 18 Bingo Night & Sugar Cubes
DIRECTIONS TO HOTEL
WHAT TO BRING
From Skytrain Get off at Richmond Brighouse station.
Option A: Bus 1. Board Bus 401 towards One Road at Station Bay 2 (stop ID: 56689) 2. Get off at WB Westminster Hwy FS Alderbridge Way (3 stops, 2 minutes) 3. Continue down Westminster Hwy 4. Destination with be on your right *To get your bus time, text to 333-33, message: *stop ID* *Bus number*
q q q q
Option B: Walk (10 - 15 minutes) 1. As you walk out the station, take a right to Westminster Hwy 2. Turn left on Westminster Hwy 3. Continue down Westminster Hwy. 4. Destination will be on the right. From Tsawwassen Ferry Terminal: Transit 1. Take Bus 620 towards Bridgeport Station via Ladner Exchange (stop ID: 61767) 2. Get off the Bridgeport Station 3. Take the skytrain at Bridgeport Station to RichmondBrighouse Station * See directions: “Skytrain” If lost please contact Sandy Lu (VP Logistics) at 778-8813863 or Louisa Luo (President) at 604-727-1716
Shampoo, Conditioner, Body wash Toothbrush, toothpaste Face wash, Moisturizer, Lotion Shavers & Deodorant
Clothing q q q q q q
Pajamas & Undergarments Casual wear Business casual wear AIESEC wear Social event apparel Shoes
Essentials q q
Pen & Notebook Government ID (2 pieces)
Miscellaneous q q q q q q
Cellphone and charger Camera and charger Snacks Water bottle Medication Money (Cash, Debit card, Visa card)*
*Richmond is a very cash-based location
CODE OF CONDUCT Alcohol Policy: Outside alcohol may only be consumed inside your hotel room and not in any public area of hotel. This includes: plenary room, breakout rooms, hallways, stairs, elevators, and washroom. Any liquor seen outside of hotel rooms will be confiscated by the OC or hotel staffs. Food Policy: Removal of any food or beverages from the Hotel dining service is strictly prohibited. Complimentary Service: The hotel has been kindly enough to offer the following service for free: 1. WIFI in guest room 2. Free local calls 3. Free parking Hotel Service: All delegates who wish to order room service, place long distance calls from their room must cover the cost of service themselves.
PLENARY GUIDLINES Roll Call Submissions If your LC has an A/V requirement for opening plenary, please ensure they must adhere to the following guidelines or your presentation will not be shared at the conference: Time Length: 1. Roll call submission can be a maximum of 2 minutes 2. If your submitted roll call song does not cut at 2 minutes, we will stop it at the 2-minute mark. File Format: 1. Please ensure that any media files are in one of the following format: PowerPoint (.PPT), MPEG-4 (.mp4), Music (.mp3, .wav), Quicktime (.mov) *** All Audio and Video must be embedded into your presentation and play automatically. We are not responsible for syncing any audio/video into your presentation. Title: 1. Please title all submission using the following template: LC_Coastal_2017 How to Submit: 1. Please submit your file to our IT Faci, Jennifer Liu, via email at email@example.com, no later than February 16 at 11:59pm. 2. If your media presentation requires special instructions, legible, detailed instructions must be provided alongside the presentation *** We are not responsible for any technological malfunctions if your file is corrupted before it is submitted. Please make sure to test run on multiple computers, to ensure the file plays correctly before you submit it.
SPONSORS We are grateful for the generous support of our sponsors for their continued interest in Coastal Conference 2017. We could not have done it without them!
Louisa Luo firstname.lastname@example.org
Judy Gu email@example.com Nicole Lam firstname.lastname@example.org
Sandy Lu email@example.com Isabel Rodrigueza Isabel.firstname.lastname@example.org
coastalconference.wixsi te.com/coastal2017 facebook.com/Coastal 2017/ email@example.com
SEE YOU AT COASTAL 2017!