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School Sport Coordinators Networking Event February 2010

Evaluation & Challenges

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Summary Recommendations 1. All partners need to be clear about their roles and responsibilities in contributing towards the 5-hour offer and the provision of CPD to support key stakeholders. 2. A stricter cut-off date should be issued for next year so that event confirmation can be sent out earlier. 3. Involve well-known personalities and well-qualified contemporaries to open the event and lead keynotes. All speakers should be provided with a clear brief of the event’s audience, key themes and intended outcomes. 4. Agreeing an early sign-up deadline would allow the organisers to notify delegates of changes to the programme and allow delegates to change options prior to the day. 5. It was suggested that in future “each SSCo should bring a case study of a great idea that has worked” to “swap ideas more effectively”. 6. A similar event to be run or identified where key messages around sports and PE’s impact on whole improvement can be discussed with key agents of influence and change i.e. Head Teachers and Heads of PE Departments.

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Aim of this document A suitable amount of time has now passed for us to reflect objectively on the success and challenges emerging from this year’s SSCo networking event. Several hundreds of hours went into planning the event and feedback from organisers, contributors and delegates suggests that on the whole this was time well spent. However, whilst all the feedback is constructive, there is still work to be done to ensure we meet the needs and expectations of our pupils, PE teachers, School Sports Coordinators, Heads of Department and Head Teachers.

7% 8% 35%

10% 11%

29%

Therefore, this document aims to give a brief account of the emerging issues and challenges that have arisen throughout the planning process and delivery of the event. Hopefully these lessons will be used to guide future delivery and tailoring CPD and networking sessions to the needs of local practitioners. Key Aims & Objectives This annual event aims to achieve a number of key outcomes which include: 1. The SSCo will have an in depth understanding current national messages 2. The SSCo will continue to share good practice and explore solutions to 5 hour offer challenges. 3. The SSCo will have a greater understanding of how Intra-School Competition can support the 5 hour offer, and through the sharing of practice, discuss ideas and solutions to support the local delivery of this area. We aimed to achieve this by: 1. Agreeing clear learning outcomes underpinned by relevant themes and programmes 2. Developing a programme that meets the overall aims. 3. Ensuring the event is held at an appropriate venue that is accessible and provides a highquality conference service (i.e. food, refreshments, IT support etc.) 4. Selecting a range of speakers and facilitators that understand the environment, challenges and expectations of SSCos, PE departments and the whole school improvement agenda 2009/10 Planning What did we do to achieve the outcomes: • Reviewed feedback from SSCos and PDMs from last year’s event. • Asked PDMs to conduct TNA with SSCos to ensure that this year’s content met the specific needs of local SSCos. • Exchanged ideas with and sought good practice from other CSPs who have experienced success with the SSCo Networking format. • Worked closely with our YST Regional Development Manager to ensure that SSCos were updated on new and emerging project activity from the Youth Sport Trust. Event Summary Sport Hampshire & IOW organised and facilitated the 2009-2010 School Sport Coordinators Networking event. The event was held on Tuesday 23rd February at the East Horton Golf Club, Fair Oak, Eastleigh. The event was opened by European and Commonwealth Gold medallist, Karen Pickering, who entertained and inspired the delegates with her personal account of how school teachers supported her in her rise to international and elite competition. Chris Edwards, a former PE teacher and now Head Teacher at Ringwood School, a specialist language school in the New Forrest, spoke about the immense potential for sport to contribute to whole school improvement. Ian Beacham, Education Officer (Sport) for Hampshire County

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Council received a rapturous round of applause after presenting Hampshire’s strategy for delivering high-quality PE and sport for young people aged 0-19. The strategy emphasises the importance of developing a framework that supports consistent delivery, access and quality across the county. Sarah Taylor, YST’s Regional Development Manager for the South East, explored a number of key national issues and agenda’s with the delegates. Key messages included ‘leading the legacy, creating the change’ and ‘ensuring strong foundations’. In particular SSCos were encouraged to embody creativity (doing things differently and doing different things), energy (champions for change, flying the flag for sport and PE’s positive impact on young peoples’ lives) and focus (working within a nationally agreed strategic framework).

Network sessions were led by a variety of local, regional and national agencies and staff including: • • • • • • • • • •

SSCos Hampshire & IOW’s Senior Competition Manager Hampshire’s PE Consultant regional staff from the YST CSP Coaching Development Manager CSP Marketing & Communications Officer CSP Club & Volunteer Officer CSP Coaching Administrator Private Coaching Provider NGB Regional Development Manager (Basketball)

A full list of session topics are included in the quantitative feedback section of this document. Feedback and Outcomes General feedback from the day was extremely positive. The vast majority of delegates enjoyed the day, were exposed to new ways of thinking and left the event having learnt something new. There was also plenty of constructive criticism about the organisation of the event, the content and outcomes. All candidates were asked to complete evaluation forms and we received approximately 85% of forms from the delegates in attendance. Feedback was also collected from key note speakers and speed dating facilitators. The feedback has been summarised below into qualitative themes (pages 1-6) and quantitate data (pages 7-12).

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Qualitative Feedback Planning Planning began in August 2009. The CSP sought advice from YST’s Regional Development Manager and the PDM lead for CPD on how to use lessons and experiences from previous years to create a high-quality event with maximum impact for delegates. PDMs were consulted in order to inform some of the key priorities as perceived by SSCos themselves. However, limited information was available within the required timeline for this plan. In addition, questions over ownership of the event hampered both early planning and the development of a tailored programme that could effectively respond to local needs and priorities. Recommendation: All partners need to be clear about their role and responsibilities in contributing towards the 5-hour offer and the provision of CPD to support key stakeholders. Pre-course information SSCos fed back that they recieved “no confirmation” or “only got pre-course information yesterday”. It was commented that “confirmation earlier” would be preferred for future events and an agenda should be emailed prior. It should be noted that due to the 2010 event being the week after half term, SSCos were given as long as possible to book a place at the event, resulting in the confirmation email being sent the day before (hence some people not receiving the email before the event). Recommendation: A stricter cut off date should be issued for next year so that confirmation can be sent out earlier. The Venue The venue received positive feedback from many SSCos particularly on the parking, the food, the refreshments and the pleasant attitudes of the staff. However, it was commented upon that a “hot meal would have been better” and that the rooms acoustics were “not brilliant”. The Speakers There was some very positive feedback about the speakers, particularly Chris Edwards who was described as “motivational” and “interesting”, and Karen Pickering who was described as “excellent” and “inspiring”. All speakers were provided with a detailed brief on the target audience (who are they, what do they do, what are their challenges, needs and expectations?). Consequently the overall theme of the event, ‘sport and PE’s impact on whole school improvement’ underpinned every speaker’s delivery. Recommendation: Include well-known personalities and well-qualified contemporaries to open the event and lead sessions. All speakers should be provided with a clear brief of the event’s audience, key themes and intended outcomes. Speed dating sessions These sessions generally received positive feedback. However, some people found it was “difficult to hear” due to noise interference from other groups. It was also suggested that the groups could have been made smaller to increase interaction and “idea swapping”.

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The biggest issue with the speed dating sessions was that some session options were not run on the day, meaning SSCos were randomly assigned to other sessions. Whilst SSCos were allowed to change their assigned timetable on the day, understandably some SSCos were “disappointed” at not being able to attend some sessions on the subject they had selected. It should be noted that some sessions were not available for a variety of reasons: 1. SSCos leading sessions also need time to access other sessions on the programme 2. some sessions were only requested by a small number and therefore were impractical to run 3. Facilitators cancelled at short-notice Recommendation: Agreeing an earlier sign-up deadline would allow the organisers to notify delegates of changes to the programme and allow them to change options prior to the day. Recommendation: It was suggested that in future “each SSCO should bring a case study of a great idea that has worked” to “swap ideas more effectively”. Content Generally the content received positive feedback. It was mentioned that “some feedback was not relevant for some schools” and that “not all schools are perfect with perfect kids and situation”. It was commented that “consideration needs to be taken into account that SSCo is for most of us just part of our job, not the only job”. It was also mentioned that it seemed that “negative assumptions were made regarding the effectiveness of full time SSCos”. Feelings, attitudes and beliefs There was a complete range of positive and negative feelings about the event. Negative feelings conjured by the event included “feeling negative”, feeling “depressed about the future” and “feelings of inadequacy with the little time we have”. It was commented that there was “a lot of negativity from the YST”, that “during some parts of the day we were being 'blamed' if things were not happening”. One SSCO felt the event was not a “valuable use of my time”. It was also commented upon that “there was an 'agenda' to push for the 'teacher release' model” and that the message “that most of us will probably be out of a job come 2012” was ‘pushed’. However, many positive comments were also received. Comments described the event as “useful and thought provoking”, “informative and a great opportunity to network” and that they are now “converted” to the merits of the SSCO networking event. The event was also described as “well organised” and “excellent”. Heads of PE/ Head teachers It was mentioned that Heads of PE and Head Teachers need to be made aware of “their responsibility towards PESSYP” and “sport strategy and role of PE and sport in moving school forward”. Delegates also suggested that these messages need to “come from above” since individual SSCos are finding it difficult “to influence this as an individual”. A reoccurring theme was that challenge faced by delegates raising awareness of sport and PE’s impact on the whole school agenda whilst Head Teachers and Heads of Department continually eulogise that “5 A*-C’s are [our] top priority”. Recommendation: A similar event to be run or identified where key messages around sports and PE’s impact on whole improvement can be discussed with key agents of influence and change i.e. Head Teachers and Head’s of PE Departments.

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Marketing & Promotion The initial e-newsletter format received positive feedback, but more information was requested closer to the event. The A1 posters highlighting key 5-hour themes were deemed a success with many delegates asking to borrow them for their schools and events.

Summary of Recommendations 1. All partners need to be clear about their role and responsibilities in contributing towards the 5-hour offer and the provision of CPD to support key stakeholders. 2. A stricter cut off date should be issued for next year so that confirmation can be sent out earlier. 3. Include well-known personalities and well-qualified contemporise to open the event and lead sessions. All speakers should be provided with a clear brief of the event’s audience, key themes and intended outcomes. 4. Agreeing an earlier sign-up deadline would allow the organisers to notify delegates of changes to the programme and allow them to change options prior to the day. 5. It was suggested that in future “each SSCO should bring a case study of a great idea that has worked” to “swap ideas more effectively”. 6. A similar event to be run or identified where key messages around sports and PE’s impact on whole improvement can be discussed with key agents of influence and change i.e. Head Teachers and Heads of PE Departments.

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Quantitative Feedback Evaluation of feedback forms from the SSCO Networking Event After the SSCO Networking event 2010, SSCos were asked to complete a form to feedback their thoughts about the event. Quantitative data was collected using a 5 point scale and qualitative data was collected by collating ‘comments’ made on the feedback form.

Administration and Organisation Very satisfied

1

1

2

3

4

2

5

Very dissatisfied

3

4

5

How satisfied were you with the pre-course informatinon? 12%

10%

21%

21%

36%

• •

The pre-course information received on average a score of 3 See qualitative section for more feedback about the pre-course information

The Venue Very satisfied

1

2

3

4

5

Very dissatisfied

How satisfied were you with the access and quality of the venue

44%

37% 14% 5%

• •

The venue received a positive response (1’s and 2’s) See qualitative section for more feedback about the venue

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Content and Delivery Very much so

1

1

2

3

2

4

5

3

Not at all

4

5

To what extent was the event relevant to your role as an SSCo?

9% 25%

14%

52%

The event was deemed relevant to the role of an SSCO by over 3/4 of SSCos (1’s and 2’s)

To what extent did you feel challenged and involved in the learning porcess? 11% 14%

34% 41%

Over half of SSCos felt they were challenged and involved in the learning process (1’s and 2’s)

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1

2

3

4

5

To what extent did you enjoy the event?

9% 11% 38% 12%

31%

Over half of the SSCos enjoyed the event (1’s and 2’s), whilst only 5% did not enjoy it (4’s and 5’s)

Networking Tables Delegates were asked “how useful and relevant was the networking table.....?”

ʻThe Personalisation Agendaʼ?

11%

22%

6%

28%

33%

ʻEarly key stage leadership and volunteeringʼ

7%

13%

47% 33%

10


1

2

3

4

5

“Achieving outcomes and evidencing impactʼ

7%

7%

27% 39%

20%

“Non-traditional ways to extend club-linksʼ

12%

12%

8%

32%

36%

ʻHigh Qaulity PE and OSHLʼ

31%

38%

31%

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ʻHow to moitvate young people to particpate in Leadership and Volunteeringʼ?

8%

7% 35%

10% 11%

29%

1

2

3

4

5

ʻThe studentsʼ voice: How young people can shape the evolution of PE and school sportʼ?

25%

31%

44%

ʻSocial Networking in School Sportʼ

20%

20%

20% 40%

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1

2

3

4

5

ʻEffective links between SSCos and FESCosʼ

25% 35%

40%

Most networking tables received a range of responses indicating how widely what is found ‘useful and relevant’ varies between SSCos

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SSCo Networking Event 2010  

A summary of the challenges and outcomes from this year's SSCo Networking event

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