A Publication of the Florida Association for Media in Education Fall 2007
Florida Media Quarterly is the official publication of the Florida Association for Media in Education, Inc., and is published at least four times annually, Fall, Winter, Spring, and Summer. Interested persons are invited to submit material for publication. Visit our website at www.floridamedia.org for special information on articles and advertising.
2007 Fall FAME Regional Leadership Meetings (watch the FAME website for dates)
October 10-12 35th Annual FAME Conference Disneyâ€™s Coronado Springs Orlando, FL
October 25-28 AASL National Conference Reno, NV
2008 January 11-16 ALA Midwinter Meeting
Text submitted becomes the property of FMQ and is not returned. FMQ is not responsible for the accuracy of text submitted; contributors are responsible for the accuracy of material, including references, tables, etc., and for obtaining necessary releases. The opinions expressed in Florida Media Quarterly are those of the authors and are not necessarily those of FAME. Articles are the property of the authors indicated and any use rights must be sought from the author. All other materials may be quoted or reproduced for noncommercial purposes provided full acknowledgments are given and FAME is notified. All members of FAME have access to FMQ via the homepage of the FAME web site at www.floridamedia.org.
September 24-26 36th Annual FAME Conference Gaylord Palms Resort & Convention Center Orlando, FL
Pat Dedicos, Editor Florida Media Quarterly email@example.com
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Volume 33, Number 1 FAME Officers President Vice President President-Elect Secretary Treasurer
Belinda Vose Sandra Dunnavant Miriam Needham Vange Scivally Sherie Bargar
Louise Freeman Sandy Mann Janeen Pelser Joanne Seale Pat Dedicos Carol Hogue John Prevosk Jacqueline Rose Rhoda Cribbs Nancy Everhart Albert Pimienta Kathy Wray
SUNLINK Wins Library Award Dr. Donna Baumbach
Bylaws Changes Forward by Belinda Vose
From the President Belinda Vose
Pat Dedicos, Editor Laura Symanski, Graphic Designer
2006-2007 Production/ Publications Committee Pat Dedicos, Chair Carol McWilliams, Co-chair and Webmaster Belinda Vose Miriam Needham Lynn Johnson Larry Cooperman Albert Pimienta Susan Whittaker Sandy Mann Cayla Armatti Kathy Katz
Promoting Florida Teens Read! Leslie Bendt
Board of Directors 2004-2007
SUNLINK John Prevosk
Making the Grade 20 Years of SUNLINK Dr. Donna Baumbach
A Question of Copyright Gary Becker
Publisher Florida Association for Media in Education 2563 Capital Medical Boulevard Tallahassee, FL 32308 Phone: 850-531-8343
Executive Director Bodkin Management and Consulting Larry E. Bodkin Jr., CAE President and CEO 2563 Capital Medical Boulevard Tallahassee, FL 32308 Phone: 850-531-8343 Fax: 850-531-8344 Visit us on the web at www.floridamedia.org ÂŠ2007 Florida Association for Media in Education
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Belinda Vose FAME President Media Specialist North Marion Middle School Ocala, Florida 352-671-6041 Belinda.firstname.lastname@example.org
This has been an exciting and busy year for FAME, and I would like to thank all those dedicated volunteers who have donated their time to help FAME. Our website is better than ever, our membership is growing, new leaders are emerging, and we have the opportunity to demonstrate our skill and expertise in information literacy instruction. Our annual conference titled “Information Literacy Rocks! Connections Across the Curriculum” will be held October 10 -12, 2007, at Disney’s Coronado Springs Resort. This year’s conference will be dedicated to Dr. Donna Baumbach who has done so much for library media centers and library media specialists that I cannot even begin to cover all her accomplishments. Dr. Baumbach has retired as the director of the SUNLINK project but still continues to inspire us all through her blog. I hope everyone has an
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opportunity to attend the FAME conference, collect ideas for collaborating to ensure all students are learning critical information literacy skills and network with colleagues from across the state. We have a great line-up of authors and outstanding concurrent sessions so there will be something for everyone. I hope all FAME members will keep reading coaches, language arts teachers, and administrators informed about the outstanding learning opportunities at the conference and bring along any interested colleagues to share in the fun. We have so much to offer that we added extra concurrent sessions between the fabulous workshops and exhibit hall grand opening on Wednesday. If you cannot make it to one of our awesome workshops, plan on arriving early so you can attend an extra concurrent session on Wednesday from 4:00 – 5:00 p.m.. FAME is growing thanks to the teamwork of the membership committee and the leadership committee. FAME membership is the highest it has ever been, and we would like to continue growing. You can help FAME by extending an invitation to all new library media specialists or non-members at the beginning of the school year and urging them to join FAME. Regional meetings have brought new faces to the forefront of our organization.
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Please check the website for the dates and times of the regional meeting in your area and attend. The regional leaders have a lot of great things in store for the fall meetings and everyone is invited. If you are interested in serving on a FAME committee, attend a regional meeting and voice your interest or contact Miriam Needham at Miriam.Needham@marion.k12.fl.us. Regional meetings and/or serving on a FAME committee are great ways to get involved in your professional organization. Share our website www.floridamedia.org with those new to the media profession and offer to assist in any way you can. Special thanks to the most awesome
webmaster in the world Carol McWilliams. Carol is working diligently to keep our website up to date and informative. We will soon be a using new website hosting company that will take FAME and its members even farther into the future with improved data management and other member services. Be sure to thank Carol when you see her at FAME. She has worked tirelessly behind the scenes and is invaluable to our organization. Information Literacy skills have been incorporated into the language arts Sunshine State Standards thanks to the work of Dr. Nancy Teger. Because of her efforts, library media specialists now have the perfect opportunity to expand collaboration
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and show the world what we do best â€” preparing students for the 21st Century. Be sure to visit the FAME website often for new information. Check the professional links section to access both the Sunshine State Standards and the ExC3EL rubric which should be used to evaluate your program. Keep doing the best job you can and strive for improvement! I am looking forward to a new school year and a fabulous conference! See you in October!
Promoting Florida Teens Read! in Multiple High Schools aka…Battle of the Books for Young Adult Readers! espite media specialists’ reluctance for hosting a first-of-a-kind event among our county’s four high schools- who are typically rivals in athletics and academics — our book-battling students closed the day with challenging conversation, new friendships, and a shared joy of reading.
Leslie Bendt Pedro Menendez High School 600 SR 206 West St. Augustine, FL 32086 Northeast Florida Library Media Specialist, Department Chair email@example.com
Our goals were simple: • Promote Floridamedia.org and Florida Teens Read (FTR) • Build teamwork among high school media specialists • Encourage pleasure reading with a title of choice from the FTR list • Build positive relationships among students from neighboring high schools Media specialists used different approaches to encourage student and/or teacher participation. In some cases, individual students eagerly volunteered to participate; in other cases, a classroom teacher expressed an interest in participating and selected students based on their love of reading. We divided the list of titles to be read, each media specialist agreeing to develop questions and promotional booktalks for sharing. This was a tremendous timesaver! We set a date, planned the event, shared required documentation, established simple participation guidelines (including “battling rules”), and successfully closed the event with over twenty
students representing three schools. The school-based winner (the team that accumulated the most points) carried home an elaborate trophy, which is currently displayed in their media center until the new winner earns it in the 2008 event! To support the program within each of our schools, we set up regular meeting times with students to talk about our books, thoughts and opinions about what we read. We also made good use of blogs to share ideas. Participating high schools and media specialists in St. Johns County included: Bartram Trail High School, Suzy Smith and Lynn Johnson; Nease High School, Cynthia Messenger and Lori Gallaher; St. Johns Technical Center, Mary Linekin; and Pedro Menendez High School, Leslie Bendt. We also had encouragement and support from Lorraine Cosgrove and Lou Greco, our district media leaders! We will be presenting a session on our Battle of the Books program at the FAME conference in October. Be sure to attend to learn more about this YA event, see the communication tools we used, obtain a copy of our documents, and even walk through a mock ‘Battle’ session. Informational Contact: Leslie Bendt-email firstname.lastname@example.org Authors: Leslie Bendt, Lori Gallaher
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SUNLINK Wins Library Award lorida’s SUNLINK project was one of six “Building Better Communities” award winners recognized at a special ceremony during the American Library Association Annual Conference in Washington, DC. in June. The award, sponsored by SirsiDynix, recognizes libraries for “creative and enterprising uses of technology to improve their user communities.” John Prevosk, Training Coordinator for the SUNLINK Project, accepted the award on behalf of the project.
Funded under a grant from the Florida Department of Education, SUNLINK is an online database of records for materials in Florida’s public school library media centers. It provides a way for students, teachers and parents to locate recreational reading and instructional materials in Florida’ public schools and borrows items through interlibrary loan. SUNLINK uses a variety of technologies to improve access to information to Florida K-12 students, teachers, parents, administrators, and library media specialists. SUNLINK features a student-friendly search interface and record displays, makes frequently-used web tools available on the SUNLINK main page and portal pages, and supports communication through email interlibrary loan, a news blog for school library media specialists, a threaded discussion board, RSS feeds, downloadable forms, records and promotional materials, and an eStore. SUNLINK also provides online courses for school library media specialists and “just-in-time” training through its QuickFlix movies and online tutorials. Below are some of the benefits for users of SUNLINK: • SUNLINK provides the way for parents, teachers, or students to search for titles by reading level, interest level, or reading program characteristics and create an individualized list of titles. • SUNLINK helps locate materials in many formats-wherever they may be-to help all students successful in meeting the state standards in all subject areas. • SUNLINK promotes high-quality materials and up-to-date resources through collection development efforts and age of collection data
Stephen Abram, SirsiDynix, and John Prevosk, Florida SUNLINK Project
• SUNLINK provides easy access not only to library materials, but also to other quality databases, reading and literacy information, homework helpers, quality reference sources, Florida government resources, state and national standards, research findings, online tools, assessment data and techniques, Internet safety resources, lesson plans, and more through its portal pages for teachers, parents, administrators, students and library media specialists.
• SUNLINK stretches the school budget by providing access to materials through resource sharing. Over 70,000 interlibrary loans were reported in 2005-2006; at an average cost of $20.52 per title (School Library Journal), that’s $1.5 million saved statewide through resource sharing alone! (About twice as much as the annual funding for SUNLINK -a great return on investment!)
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Why SUNLINK Was Nominated: SUNLINK models the use of technology for school library media specialists in many ways: the use of QuickFlix movies for training, a blog and RSS feed with current news and information for school library media specialists, a threaded discussion area through the SUNLINK Community, RSS feeds, email newsletters, an up-to-date website, quick and advanced searches, and more on a small budget and with a small, but dedicated staff. SUNLINK publishes articles in almost every issue of Florida Media Quarterly. Recent topics have included online tools individual schools can use to assist in program evaluation, the use of blogs in K-12 school library media centers, using SUNLINK to collaborate with teachers, the importance of school and district library media websites, SUNLINK FAQs, and web 2.0 technologies. SUNLINK is a huge database project that has been built with the cooperation and collaboration of Florida’s K-12 public school library media specialists to increase students’ access to information. They are proud of what they have accomplished, and they continue to find innovative ways to use SUNLINK and its resources to improve teaching and learning. A panel of independent library leaders from the United States, Canada, Europe, Asia and Australia pared the nominees down to 15 finalists and selected the six winners. Other 2007 award winners are: Alliance Library
System, East Peoria, Ill.; BOPCRIS Project, University of Southampton Library, Southampton, United Kingdom; Lincoln Trail Libraries System, Champaign, Ill.; Public Library of Charlotte & Mecklenburg County, Charlotte, N.C.; Smithsonian Institution Research Information System (SIRIS), Washington, D.C. David Warren, director of Richland County Public Library in Columbia, S.C., and a member of the selection committee, said: “SirsiDynix is to be commended on its efforts to recognize through the Building Better Communities Awards some of the most innovative programs developed by libraries around the world in the use of technologies. Recognition of these exciting programs will serve as an inspiration to others that have similar capabilities for extending valuable services to their publics. The recipients represent only a small number of the exciting entries that this year’s competition generated from libraries worldwide.” SUNLINK can be found online at http://www.sunlink.ucf.edu. You can read more about the award and the other award winners at http://www.sirsidynix.com/Company/bbc_awards.php. The SUNLINK staff appreciates the continuing support of the Florida Department of Education, Dr. Nancy Teger, the SUNLINK Task Force, FASM, FAME, the staff at Brodart Automation, the vendors and jobbers who provide data for the project, and Florida’s talented and dedicated school library media specialists!
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FCAT Anxiety? Help Is On The Way—SUNLINK ! John Prevosk Sunlink Training Coordinator email@example.com
ell, a new school year is upon us, and that includes another year of FCAT preparation and testing. Regardless of who you are, a media specialist, teacher, student, parent or principal, we all share some level of FCAT anxiety. The FCAT has a way of taking control of everything going on in a school to the point where it appears everyone has FCAT tunnel vision. So as the old saying goes, “if you can’t beat them, join them.” SUNLINK (www.sunlink.ucf.edu) is here to help you focus in on some great FCAT resources that will hopefully reduce your FCAT anxiety level, and that of all the people in your educational sphere of influence.
Searching SUNLINK For Print & AV FCAT Resources • A simple search in SUNLINK (enter fcat in the Quick Search field) will reveal a plethora of FCAT print and AV resources. • To do more advanced searches, simply include additional search terms in the Quick Search field, such as “science.” You can also combine other search fields and limiters to help you zero in on specific items. • View the SUNLINK QuickFlix movies that deal with basic and advanced search strategies. (http://www.sunlink.ucf.edu/train/quickflix/)
Instructional Technology, College of Education, University of South Florida & the Pinellas County School District. • FCAT mathematics review. Level E: Preparing for the FCAT math exam— Number sense, this program is designed to help teachers prepare students for the Florida Comprehensive Assessment Test. In this program, a detailed explanation of FCAT and its connection to the Sunshine State Standards are provided.
Searching SUNLINK for FCAT Curriculum Related Web Sites
• Remember to inform your teachers that as the media specialist you can acquire FCAT resources for them via interlibrary loan. (http://www.sunlink.ucf.edu/ill/)
• SUNLINK’s database contains over 28,000-cataloged curriculum related web sites.
Here are some examples of the types of FCAT print and AV items that can be found in SUNLINK:
• Each cataloged record includes contents and summary information about the web site, as well as a hot link to the actual web site.
• Barron’s how to prepare for the FCAT: grade 10 Florida Comprehensive Assessment Tests in reading and writing / [by] Claudine A. Townley. Presents a guide to study when preparing for the comprehensive reading and writing assessment tests in Florida including practice tests and answer guides. • Earth and space [videorecording]: Molecular Mike is sent “soaring” into space, examining the sun, and other stars, and the planets in our solar system. • 8th grade reading [electronic resource]: a staff development tool / produced by the Florida Center for
• Search by topic and interest level.
• View the SUNLINK QuickFlix movie “Searching by format: web sites” to see how this feature works. (http://www.sunlink.ucf.edu/train/quickflix/) Some of the FCAT web sites available in the curriculum related web site database include: • FCAT Express: eighth grade reading. Preparing for the FCAT in your classroom? This web site is designed to help students and teachers prepare for the eighth grade reading Florida Comprehensive Assessment Test (FCAT). Educators will find practice activities, tests,
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and helpful resources that can be printed for students to use at home and in the classroom.
FCAT Links Via The Principals’ Portal Page “Resources For School Administrators”
• FCAT 8th Grade Math. Preparing for the FCAT in your classroom? This web site is designed to help students and teachers prepare for the eighth grade math Florida Comprehensive Assessment Test (FCAT). Educators will find lesson plans, practice activities, tests, and helpful resources that can be printed for students to use at home and in the classroom.
• FCAT Information. Everything you need to know about the Florida Comprehensive Assessment Test.
• FCAT Express: fourth grade reading. Preparing for the FCAT in your classroom? This web site is designed to help students and teachers prepare for the fourth grade reading Florida Comprehensive Assessment Test (FCAT). Educators will find practice activities, tests, and helpful resources that can be printed for students to use in the classroom.
Searching SUNLINK For Streaming Video Programs
• FCAT 5th Grade Math. Preparing for the FCAT in your classroom? This web site is designed to help students and teachers prepare for the fifth grade math Florida Comprehensive Assessment Test (FCAT). Educators will find lesson plans, practice activities, tests, and helpful resources that can be printed for students to use at home and in the classroom.
FCAT Links Via The Students’ Portal Page “Resources For Florida Students” • FCAT Explorer. Prepare for the FCAT with this site (requires login). • FCAT Prep Courses. Free self-paced courses to help prepare for the 8th and 10th grade FCAT from Florida Virtual School.
FCAT Links Via The Parents’ Portal Page “Resources For Florida Parents” • FCAT Explorer Parent and Family Guide. Learn more about this program designed to help children strengthen the critical skills that are outlined in the Sunshine State Standards and tested on the FCAT. • Florida Comprehensive Assessment Test (FCAT). Information about the FCAT, designed to assess student achievement in the Sunshine State Standards. • Sunshine State Standards. What Florida students are expected to know and to do.
To learn more about SUNLINK’s portal pages for media specialists, teachers, students, parents, and principals, view the QuickFlix movie tutorials on each respective portal. (http://www.sunlink.ucf.edu/train/quickflix/)
• SUNLINK’s database contains over 1,500 streaming video programs courtesy of Annenberg Media. • The bulk of these programs are for the professional development of K-12 teachers. Some of the programs are intended for students in the classroom, and viewing at home. • View the SUNLINK QuickFlix movie, “Video on Demand” to see how this feature works. (http://www.sunlink.ucf.edu/train/quickflix/) Here are some of the programs available for viewing: • Beyond testing [electronic resource]. Produced by WGBH Boston. Teachers, administrators, parents and policymakers discuss some of the issues related to new types of assessment, such as finding time to plan; efficient ways to gather, record and analyze daily observations; learning to use tools such as portfolios and rubrics; and gaining support from administrators. The video provides background information on assessment issues and some questions for further discussion. • School testing [electronic resource]. Behind the numbers / Produced by Richard Kilberg and Joan Greco of Fred Friendly Seminars for the Education Writers Association. A lively, humorous and thoughtful discussion of the meaning and impact of school testing, from the reporters who cover testing, their editors who shape the stories, students who take the tests, parents who want their children to do well, teachers who prepare students for the tests, administrators who must meet accountability requirements, respond to parents and encourage teachers, the policymakers who set the requirements and the experts who question the impact. Discussion examples are drawn from Virginia,
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California, New York, the District of Columbia, Florida, North Carolina and the national debate. School Testing shows the many views of school testing today, and raises questions that are likely to occur in all communities. • Testing our schools [electronic resource]. A production of Learning Matters, Inc. Can standardized achievement tests really measure the quality of a school? How does intense pressure to raise test scores affect the quality of teaching and learning in the classroom? In interviews with educators, policymakers, and testing experts, John Merrow reports on recent developments in Virginia, California, and Massachusetts and explores the debate over our reliance on standardized tests and our faith in test scores. • You WILL be tested on this! [electronic resource]. Standardized testing / produced by the HarvardSmithsonian Center for Astrophysics and Massachusetts Corporation for Educational Telecommunications (MCET): Considers how teachers can use standardized state and national tests to focus their teaching on improved student performance in the classroom as well as on these external measures of success.
Searching SUNLINK For Lesson Plan Resources That Compliment The Sunshine State Standards • To locate resources in SUNLINK that compliment the Sunshine State Standards, simply type in the Quick Search field any key word(s), or phrases lifted from the standards. • View the SUNLINK QuickFlix movies for Sunshine State Standards search strategies. (http://www.sunlink.ucf.edu/train/quickflix/)
Use SUNLINK To Help Motivate Students To Read By Searching Reading & Interest Levels SUNLINK is searchable by: • General reading and interest level • Accelerated Reader • Reading Counts • Lexiles • View the SUNLINK QuickFlix movies on how to search by reading and interest levels. (http://www.sunlink.ucf.edu/train/quickflix/)
Use SUNLINK’s Bibliography Builder to Create Customized Bibliographies SUNLINK bibliographies are only limited by your imagination. For example, you can create bibliographies such as: • FCAT related print resources bibliographies • FCAT related AV resources bibliographies • FCAT related web sites bibliographies • Streaming video bibliographies • Books based on reading and interest level bibliographies You can also: • Sort your bibliography by author, title, or call number. • View your bibliography as you build it. • Print it, save as a text file, or HTML web page. • View the SUNLINK QuixFlix movie, “Create a bibliography and save to a word processor.” • (http://www.sunlink.ucf.edu/train/quickflix/)
Use The FINDS Research Model To Promote Proper Research Techniques FINDS resources include: • FREE downloadable research organizers for students such as the Diggity Dog Research Organizer for upper elementary, and middle school students, and the Curious Cat Research Organizer for high school students. • Online resources to help students throughout the research process. • Visit the FINDS home page. (http://www.sunlink.ucf.edu/finds/)
This article has only begun to scratch the surface of FCAT specific resources available in the SUNLINK database, as well as all the other SUNLINK web site resources that can help your students achieve excellence in reading, writing, math and science. Your continued exploration of SUNLINK will be time well spent, so spread the news that FCAT relief has arrived, and good luck on your FCAT endeavors this school year.
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Making the Grade
20 Years of SUNLINK Donna Baumbach and Tom Atkinson University of Central Florida, and the SUNLINK Task Force
he idea for the Florida SUNLINK project, our state union database of K-12 public school library media holdings, was first introduced 20 years ago this year. Many of our current school library media specialists were in elementary or secondary schools at that time! Much has changed in school library media centers, collections, classrooms, schools and technology over these past 20 years. So it’s time to reflect. Where did SUNLINK come from? Where is it now? And where might it be headed? The SUNLINK Task Force met recently to recollect, to predict, and to celebrate!
SUNLINK: The History of the Project Every school library media specialist strives to provide the best collection, most current resources and curriculumrelated materials in a variety of formats and languages to meet the information and recreational needs of his or her users. SUNLINK, Florida’s K-12 union database of public school library media holdings, was designed to use current and emerging technologies to assist in that effort. In the 1980s, the explosion of new information, the availability of desktop computer systems, trends in library automation for small and school libraries, and the need for equitable and expanded access to information resources for Florida students—while library media center budgets were stagnant or declining—were topics of much discussion among Florida’s school library media leaders. In 1987, Sandy Ulm, school library media program specialist for the Florida Department of Education, convened a group of district-level school library media contacts to discuss the possibilities for resource sharing to help stretch school library media budgets and meet the growing and increasingly diverse information needs of Florida’s students and teachers. Retrospective conversion of existing paper library media catalogs to machine readable records was determined to be the first step in making that happen, with a union catalog of all Florida K-12 public school library media resources as a goal.
Donna Baumbach, Ed.D. Professor Teaching and Learning Principles College of Education University of Central Florida firstname.lastname@example.org Making the Grade is an ongoing column by Dr. Donna Baumbach, Professor of Education at the University of Central Florida and Director of the Florida SUNLINK Project, focusing on SUNLINK, technology, and the status of school library media centers in Florida and how they contribute to student achievement.
Mary Margaret Rogers, the lobbyist for the Florida Association for Media in Education (FAME) at that time, worked with Sandy Ulm and the Department of Education to secure funding for a resource-sharing project. The Florida
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legislature allocated $400,000 to plan and begin the project.
maintenance, annual directory updates, and resource sharing in their applications. They also agreed to provide resource-sharing (interlibrary loan) statistics to the project annually.
With the newly acquired funding, a grant was provided to the College of Education at the Charter SUNLINK More schools applied to the project than University of Central Florida to Task Force Members could be converted with the allocated begin the project, and Dr. Donna funding, so early applications were Baumbach was appointed project Carol Bernstein, Miami-Dade extremely competitive. It was assumed director. A Task Force, made up of that beginning with the best collections 12 district-level school library media Kathryn Dunmire, Volusia would form the foundation of a quality contacts, was formed to develop the Robert Gehle, Manatee union catalog, so weeding was criteria and guidelines for the encouraged—not only to incur less cost project. This Task Force also wrote Helen Jones, Sumter in conversion (along with additional costs the specifications and issued an RFP Carolyn Kantor, Duval that would be required to delete the to major library automation record later), but more importantly to companies for retrospective Jane Klasing, Broward provide the best quality collections at the conversion of catalogs for Florida Linda Schroeder, Alachua school level for students. An additional K-12 public schools. Brodart benefit of participating in the Automation was selected as the Allan Ragsdale, Leon retrospective conversion process was that project vendor. The Task Force also Jonnie Sprimont, Pasco full MARC (MAchine Readable Catalog) selected a project name: SUNLINK. records were provided to individual William Taylor, Hillsborough During the early years of the project, schools for their own automation applications for record conversion Carolyn Walling, Polk projects, and many schools were and admission to the SUNLINK investing in computer-based circulation Janeane Lane, Okaloosa database were limited to high and catalog systems at this time. At the schools and to their print materials. cost of approximately 40 cents per record, this resulted in The rationale was that there were fewer high schools than enormous cost-savings to individual schools and districts. elementary or middle schools and those high school After acceptance to the project, library media specialists students had the greatest need for information that might completed a profile and prepared for the first step in the not be located in their schools due to curriculum projects retrospective conversion process–packing and shipping and research. The cost of converting records for nonprint shelflist cards to Brodart Automation. The materials was more expensive than print record vendor provided the cost of boxes and conversion, so records for AV materials for schools were shipping. later added to the database, first by separate application from schools who already had been admitted to After four years of funding and the SUNLINK and were in good standing with the project, conversion of records for 318 and later to all schools as they applied to the project. schools in 51 different Florida school districts, the first SUNLINK Admission to the project was by application, and the database was ready for mastering. The SUNLINK Task Force evaluated each application based SUNLINK Project issued a second RFP on the size of the collection, the quality of the shelflist for database creation and maintenance, and the SUNLINK based on sample records from different subject areas, the Task Force evaluated proposals. Brodart Automation was quality and age of the collection, and available funding. awarded the contract based on their proposal, and in 1992 Applications were required to be approved by the school the first database, comprised of 586,636 titles and 2.8 principal and the district media coordinator or contact million holdings, was ready for distribution on CD-ROM before coming to the SUNLINK Task Force. Having a — searchable with Brodart’s LePac software. A resource certified school library media specialist at the school level sharing tool and interlibrary loan form were built into the to oversee the project was highly recommended, and software. library media specialists agreed to participate in database
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In the early 1990s, education CD-ROMs were just beginning to be developed for and adopted in education, and few Florida schools had CD-ROM drives or enough computer workstations available to enable them to use the database effectively. Several years of special funding were provided by the legislature and directly from the Florida DOE to districts for equipment. As a result, as schools were admitted to SUNLINK schools, they could purchase equipment—including a computer, CD-ROM drive, and printer––a dedicated SUNLINK CD-ROM workstation––to make the database available to students. By 1994, the database contained too many records to fit on one CD-ROM, so it was divided by publication date onto two CD-ROMs. By 1998, three CD-ROMs were required to contain the entire database. In the mid-90s, the introduction of the Internet and the World Wide Web was making a huge impact on business and education. The e-rate and retrofitting grants from the Florida Department of Education fueled school connectivity to the Internet. A web-version of SUNLINK introduced in 1996, the first K-12 public school union catalog on the World Wide Web. Both CDs and the web version were available to schools until 2001 when most schools, classrooms and library media centers had Internet access and broadband connectivity. At that time, CD-ROM production and distribution were eliminated, and access to the database was solely through the World Wide Web, providing more access to students, teachers and parents through home computers, classroom computers and any computer in the world with Internet access. A training manual and school directory were provided to SUNLINK schools as they were admitted to the project, and pages were updated and distributed annually. This was replaced with project information on the World Wide Web and a searchable school directory on the SUNLINK site. Because most school library media specialists are fluent and frequent users of email, interlibrary loan or eILL,was introduced. Participating e-ILL schools were noted in record holdings, and auto-populating the online form has facilitated the process.
Throughout the project, the SUNLINK Task Force has guided the project’s development. Representing school districts throughout the state, they have provided feedback to project staff and the Florida Department of Education, served as advocates for school library media programs and the project, encouraged participation by K-12 public schools, and established protocols, policies and procedures for the project. The SUNLINK project has twice been recognized as a “best practice” by the American Association of School Librarians (AASL) and asked to participate in its conference “Exploratorium.” Key features and innovations of the project have included: • Downloadable MARC Records: Saving time in technical processing and cataloging allows school library media specialists to spend more time on instruction with students and collaboration with teachers. Full MARC records can be downloaded individually or in batches, altered with local information, and used in school automation systems. • Age of Collection Data: The database is analyzed annually to determine the age of collections on a state, district and individual school basis. Data is provided on the SUNLINK site in table and chart form, and comparisons to previous years can help track progress toward more current, quality collections. Since the implementation of Age of Collection statistics, Florida K-12 public school library media collections have improved dramatically. Many districts use the data to monitor progress toward improved collections. • District-Based Training: Deemed a critical component for success of the project, a training coordinator was hired to travel to districts to provide information on SUNLINK and training in its use. • University-Based Training: SUNLINK training was expanded to pre-service teachers and media specialists at the university level. The University of Central Florida and the University of South Florida have participated in this training. • Online Training: The wide availability of the World Wide Web in schools and homes provided a platform for online training. Facilitated training components were developed and delivered in WebCT,
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and participants can earn staff development points for successful completion of the training. Project information is available online for easy access by school library media specialists. Most recently, flash movie tutorials, SUNLINK QuickFlix, have been created to help users learn about SUNLINK features. • Reading Information and Searches: The state’s emphasis on improving reading was the impetus for including general reading level, general interest level, Lexile level and reading program information in SUNLINK records. A subcontract with Follett Software allowed reading information to be integrated into SUNLINK records wherever possible. As a result, since 2001, users can search for information on a specific topic or subject of interest at their own reading level and interest level or using Lexile, Reading Counts, or Accelerated Reader information. • Cover Images: Because students often do judge a book by its cover, book cover images have been leased and integrated into SUNLINK records on the web by ISBN number. • Educational Websites: The proliferation of websites provides a wealth of educational information for students and teachers; however, websites vary widely in quality and authoritativeness, costing teachers and library media specialists time in searching for and evaluating them to find reliable curriculum related resources. Beginning in 2001, SUNLINK has added approximately 500 quality educational websites to its database each month and now contains links to more than 26,000 websites. • Images and Streaming Video: Records for and thumbnail images from the Florida Memory Project and records linking to Annenberg Media’s streaming video lessons have been integrated into the database, adding value and quality online digital resources for users. • SUNLINK Link-of-the-Week: Each week, SUNLINK selects a website of interest to Florida’s school library media specialists. Those selected are
archived and searchable by keyword or topic. • SUNLINK’s Top 500: An annual listing of the top 500 holdings in Florida schools, this is a popular tool for school library media specialists and available on the web in a searchable database. In 2007, additional lists were provided, by school, level of the top 100 holdings. • SUNLINK Weed-of-the-Month: Issued monthly during the school year, the WOM provided guidance in weeding the school library media collection a little bit at a time. Rationale, Dewey numbers, criteria for weeding, selected titles from the SUNLINK database to reconsider, and suggested titles for new purchases in each topic area were included. The SUNLINK Weed-of-the-Month program was inspired by a post on the LM_NET Listserv and shared with LM_NET members online monthly. The Weedof-the-Month projects has been used and valued by schools and public libraries worldwide. The program terminated in 2006 but has been continued by Heinemann Library Publishing. SUNLINK Weed-ofthe-Month information is archived on the SUNLINK website. • SUNLINK Advisory Board: A team of school-level school library media specialists was formed to provide user feedback to the project and to assist with promotion and training in each region. Due to cutbacks in funding and busy schedules of school library media specialists, the advisory board’s activities were eliminated, but user-sessions at FAME and exhibits at FAME and FETC–as well as email and a toll-free number to the project office–allow users to communicate with project staff. • Portal Pages: In 2004, SUNLINK began provided resources selected especially for students, teachers, parents, principals and school library media specialists on its “portal” pages as well as links to popular research, reading, news sites and current topics of interest to students on
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Schools who purchase from major book vendors and jobbers have their records automatically transferred to SUNLINK at no cost to the school
the SUNLINK home page. SUNLINK also developed special online resources to support FINDS, the Florida information processing model and disaster preparation information for school library media specialists. • Weblog: In the summer of 2004, a weblog (blog) was introduced to provide current news and information from SUNLINK to Florida’s School Library Media specialists. SUNLINK Announcements is archived and searchable through the SUNLINK school library media specialist portal page and is available by email subscription and RSS feed. • Online Application and Notification: SUNLINK’s application process has been streamlined and is available online to any non-SUNLINK school. Schools are notified of status by email. • Technology Integration and Use: SUNLINK has integrated other current and emerging technologies to enhance and improve the database and its use including an online community and threaded discussions, downloadable forms and presentations, scrolling newsreaders, digital photos, interactive training modules, RSS feeds, wikis, flash drives, printed job-aids, podcasts, voicemail, email, faxes, instant messaging, online forms, online polls and surveys, and databases. These technologies and more have been introduced and used by the SUNLINK project for the benefit of school library media programs. • Universal Access Workstations: In order to model the use of adaptive and assistive devices and ensure equitable access by all users regardless of physical or cognitive ability, SUNLINK worked with FDLRS-Tech, FDLRS, the Toni Jennings Exceptional Education Institute at UCF, and the UCF Teaching Academy to provide over 50 universal access workstations and training to school library media centers throughout the state.
• SUNLINK E-Store: Promotional and instructional materials to support the SUNLINK project and its use–as well as interlibrary loan materials–are offered free of charge through a SUNLINK web-based e-store for easy access and use. • Integration of District Union Catalogs: As Florida school districts created their own union catalogs, SUNLINK worked with Brodart automation to develop a snapshot process for updating the SUNLINK database, reducing the workload for school library media specialists. • Automatic Vendor Transfer: Schools who purchase from major book vendors and jobbers have their records automatically transferred to SUNLINK at no cost to the school or the SUNLINK project, reducing costs and effort for school library media specialists. As a result, many schools have partial collections—their new purchases—reflected in SUNLINK at no cost or obligation to them, and they are encouraged to bring the remainder of their collections online. Newly constructed schools also use this method to bring their initial collections into SUNLINK with no effort or cost. The process also ensures that MARC records provided by vendors meet SUNLINK’s stringent criteria for quality and format. In 2007, almost 231,000 records were transferred into SUNLINK from participating vendors, saving the SUNLINK project and schools approximately $85,388. • Friendly User-Interface: SUNLINK can be searched by keyword (QuickSearch) or by any combination of item criteria using a colorful, friendly graphic interface designed for grade 3 and above. SUNLINK supports Boolean logic, truncation, and wild cards, and is extremely powerful while appearing deceptively simple.
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A SUMMARY OF THE SUNLINK DATABASE HISTORY: Year 1988-1992 1992-1993 1993-1994 1994-1995 1995-1996 1996-1997 1997-1998
Version -1.0 2.0 3.0 4.0 5.0 6.0
1998-1999 1999-2000 2000-2001
318 451 680 959 1266 1438
51 52 59 60 61 61
568,636 611,587 710,684 812,354 898,464 968,460
7.0 8.0 9.0
1546 1823 1928
61 51 63
989,126 1,049,545 1,155,569
12.1 million 14.1 million 16 million
15.1 (January '07 update)
26,545 websites 500 FL Memory records 2,000 Annenberg video records added 436,150 book covers
Florida DOE project websites added 28,491 websites 492,497 book covers
16.0 Aug '07
Holdings 2.8 3.7 5.4 7.4 9.3 10.8
million million million million million million
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Notes First CD-ROM product Required 2 CD-ROMs First web version 10/96 First mid-year update, Web version
145,012 book cover Images added Final CD-ROM product; Reading level feature added; First cataloged websites added 217,422 book cover images 9,000 cataloged websites 14,754 websites 268,583 book covers 18,248 websites 334,553 book covers 21,526 websites 100 FL Memory records 375,108 book covers 25,113 websites 396,112 book covers
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SUNLINK @ Present (Summer 2007) The SUNLINK project is very close to its original goal of including all Florida’s public school records in the state database. The January 2007 update contains records from 2,757 K-12 public schools from all 67 Florida school districts. In addition, the database includes 26,545 cataloged educational web sites, 436,150 book cover images, 500 images from the Florida Memory Project, and almost 2,000 files of streaming video from Annenberg Media. The database is remastered annually in August and updated mid-year in January. Records for streaming video, websites, and print and nonprint resources are included in the database in MARC format (MAchine Readable Cataloging), a standard in all library automation projects and products. These records can be searched in various ways: by author, title, subject, keyword, location, format, language, date, reading level, interest level, ISBN, LCCN, reading program features, keyword of any Sunshine State Standard or any combination of these. Support for Student Achievement. An important goal of the SUNLINK project is to support Florida’s efforts for improved student reading abilities and student achievement in all areas. SUNLINK promotes the reading features of the database to parents and teachers through publications and training. Reading grade levels and interest levels are added to the database, as are specific levels for reading motivation programs widely used in Florida schools.
The project supports the Florida Research Process Model (FINDS) and information literacy, including Florida’s information literacy strand in the Sunshine State Standards for Language Arts. SUNLINK offers links to online tools to support the FINDS model, student research organizers for elementary and middle school students, a mini-poster, a pocket pal document for students and teachers, and graphics for local use. SUNLINK houses the FINDS toolkit site for school library media specialists, shares information about information fluency efforts through SUNLINK Announcements, and offers training in using SUNLINK in information literacy instruction. Just Read, Florida! and other state and federal reading initiatives are supported by: • SUNLINK’s motivational book cover images in two sizes; • Professionally selected curriculum-related websites in the SUNLINK database searchable by audience level; • SUNLINK presentations at the reading related conferences; • Visibility in the Florida Online Reading Professional Development (FOR-PD) course through collaborative efforts with that project; • Availability of reading and book related links for students, parents, teachers, administrators and library media specialists on the SUNLINK portal pages and in the SUNLINK Link of the Week database; • Availability of the SUNLINK Bibliography Builder feature which assists teachers and students in producing reading lists; • A search interface designed for students enabling them to locate materials wherever they may be in the school, district, region or state and to have the materials borrowed by the SUNLINK school library media specialist through interlibrary loan; • Support for FAME’s statewide reading programs, Sunshine State Young Readers Award and Florida Teens Read!; • Promoting high quality materials and up-to-date resources through collection development efforts
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• Dissemination of the “SUNLINK Supports Success in Reading for All” brochure.
and SUNLINK Age of Collection data; • Disseminating information about reading, scientifically based research, the role of the library media specialist in reading instruction, and Florida’s reading initiatives; • Dissemination of a parent information flyer and a parent portal with reading links; and
SUNLINK can be also searched by format and language enabling teachers to meet the special needs of a diverse student population including ESL/ELL students, struggling readers, and students who are cognitively or physically disabled—i.e., closed caption videos for hearing impaired students, Braille or large print titles for visually impaired students.
SUNLINK also supports Florida DOE Strategic Imperatives: FDOE Strategic Imperative
1. Increase the Supply of Highly Effective Teachers
SUNLINK works with the UCF College of Education to promote the use of SUNLINK and its resources for instructional planning and delivery. Teacher resources on the portal pages are available to all preservice and inservice teachers. This includes links to Florida-specific resources. The database links to CPB/Annenberg video-on-demand modules, most of which are professional development titles for teachers and administrators.
2. Set, Align, and Apply Academic Curricular and Testing Standards
SUNLINK provides support for the Sunshine State Standards and the new information literacy strand through keyword searching and FINDS products and online support. Links are provided to FCAT resources on the SUNLINK portal pages.
3. Improve Student Rates of Learning
Titles to support the standards can be identified by learning modality (format) and grade/interest level to help students achieve and succeed.
4. Improve the Quality of Instructional Leadership
SUNLINK provides an administrator portal page with resources and RSS feeds of news for administrators. SUNLINK also provides resources for district library media contacts.
5. Increase the Quantity and Improve the Quality of Education Options
SUNLINK supports resource-based, inquiry-based learning and the Sunshine State Standards through its search capabilities. Titles can be identified by format, grade level, and/or interest level.
6. Align Workforce Education Programs with Skill Requirements of the New Economy
SUNLINK provides support for the Sunshine State Standards and the 21st century skills including information literacy, functional literacy, and technological literacy through its search capabilities, support materials, and training.
7. Align Financial Resources with Performance
Teachers, library media specialists, and administrators can use links on the SUNLINK portal pages to access professional development opportunities and Florida education news and resources to enhance performance.
8. Coordinate Efforts to Improve Higher Student Learning
SUNLINK works with school library media specialists training programs throughout the state as well as teacher education programs to integrate the use of SUNLINK and school-based resources in instructional planning and delivery. In addition, training and resources are provided to educational media preparation programs in order to integrate SUNLINK as a tool to accomplish technical processing and assist in other responsibilities related to the four roles of the library media specialist: instructional partner, information specialist, teacher and program administrator.
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Communication. SUNLINK provides and promotes a collaborative web space called the SUNLINK Community, a threaded discussion tool for Florida’s school library media specialists.
Two components are currently available: Practical Applications and Practical PR. The syllabus, schedule and protocols for each component are available online. These are fully facilitated online courses in the WebCT environment for which participants may receive staff development points from their districts.
SUNLINK Announcements, available on the web, by email subscription and by RSS, keeps Florida school library media specialists up-to-date on project Others Who Have Served developments and professional news. A monthly newsletter, @SUNLINK, is emailed to district contacts and to individual library media specialists by subscription during the school year. It is also available on the SUNLINK website, and previous issues are available through the @SUNLINK archive. SUNLINK also communicates with district library media contacts through the Florida Association for Supervisors of Media (FASM) listserv with important news or information that cannot be delayed until the monthly newsletter is issued.
on the SUNLINK Task Force in the Past
Sandra Block, Miami-Dade Jim Bucholz, Collier Vic Burke, Marion Barbara Correll, Broward Terry Gillam, Orange Paula Gleason, Escambia Alisa Jones, Clay Pat LaVergne, Seminole Sandra McMichael, Duval Christine Master, Miami-Dade
Additional web-based “just-in-time”: training products are available and are also developed as needed–including text-based information, QuickFlix tutorials, and presentations for teachers in different subject areas. SUNLINK also organizes and presents sessions at state conferences and staffs exhibit booths at the annual conference of the Florida Association for Media in Education and the Florida Educational Technology Conference. These conferences provide additional opportunities for training and interaction with users.
Angie Sapp, Clay District and School SUNLINK promotional materials and Nancy Teger, Miami-Dade Automation Projects. FINDS resources are distributed free of Jane Terwillegar, Palm Beach SUNLINK has facilitated the charge to school library media specialists automation of many Florida school and teachers through the SUNLINK e-store. Evelyn Winter, Polk library media centers over the years. This includes promotional bookmarks, Today, more and more districts are using data provided by research organizers, reading brochures, parent information SUNLINK to create their own union catalogs. Many and other products as “adds and deletes” for each school are now done at the developed to meet district level once a year at SUNLINK’s expense. Union perceived needs. web-based catalogs serve their local district systems, but SUNLINK still provides statewide access to library Training. Training holdings from all schools, from home, from the public continues to be a library, and from anywhere with an Internet connection. critical component of This statewide access to library holdings promotes the project. A district resource sharing through interlibrary loans. training planner is provided and downloadable via the web for district staff Automatic vendor transfer has become routine for most arranging training for library media specialists and/or schools, so SUNLINK will soon be entering a teachers. maintenance phase rather than continuing record conversion as a top priority. As the SUNLINK mission Web-based training modules are offered during the school moves from retrospective conversion to maintenance and year for school library media specialists, district contacts, value-added features, schools may no longer find free library media clerks and library media education students. | Florida Media Quarterly | Fall 2007 | Page 20 |
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retrospective conversion available. Schools with only partial collections reflected in the database through automatic vendor transfer of new purchases should be encouraged to participate fully while funding for that purpose is available. SUNLINK staff, the SUNLINK Task Force, district library media contacts and Florida DOE staff certainly have made every effort to reach them and include them in the project. Resource Sharing. During the 20052006 school year, the number of interlibrary loans reported to SUNLINK exceeded 70,000. At the average cost of $20.52 per title, this amounts to over $1.5 million in savings to schools who would otherwise have to SUNLINK Staff purchase these materials, and students and teachers Dr. Tom Atkinson, Principal get the resources they Investigator and Director Carol McWilliams, Assistant need without delay. Director
Staff. The SUNLINK project is housed at the John Prevosk, Training University of Central Coordinator Kathy Katz, Web & Graphic Florida with a staff of 3 full-time professionals Designer and one student assistant. Rachael Woods, Student Two staff members, Linda Assistant Miller and Donna Baumbach, retired during summer 2007. A new principal investigator and project director, Dr. Tom Atkinson, has been appointed. The SUNLINK staff provides support for the project through online training, telephone and email technical support, and face-to-face workshops or conference sessions. The SUNLINK staff maintains project related resources on the web, creates and distributes informational and promotional materials, manages annual maintenance, works with jobbers and vendors, oversees contracts with database vendors, liaises with state library, district library, and reading and technology groups, communicates with schools and districts, participates in state and local conferences, writes for publications in the field, projects project needs and growth, and monitors innovations and trends in the field.
feedback to the project staff. The FAME Legislative Committee and Bob Cerra, FAME’s current lobbyist, work with the legislative staff and Governor’s office to advocate for continued funding. Florida’s school library media professionals can be extremely proud of the product they have worked together to build, maintain, improve and share with teachers and students. The return on the investment in SUNLINK can be seen everyday through improved access to resources and higher academic achievement. SUNLINK provides free online, one-stop access to library media resources housed in school library media centers and on the Internet to Florida school library media specialists, teachers, administrators, students, and parents 24 hours a day and 7 days a week. At the annual conference of the American Library Association in June 2007, SUNLINK was honored with one of six “Building Better Communities” awards from SirsiDynix for “creative and enterprising uses of technology to improve [the libraries’] user communities.”
The Florida Department of Education, the Florida Association for Media in Education (FAME) and the Florida Association of Media Supervisors (FASM) continue to actively support the project and provide
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SUNLINK: The Future The vision for SUNLINK is to be a one-stop virtual library portal to K-12 educational resources for the state of Florida, incorporating new and emerging technologies into traditional library resources. The future of SUNLINK is dependent on visionary leadership and a willingness to both explore and exploit the latest technologies to enhance learning and to provide greater access to information. SUNLINK will continue to be proactive in supporting state initiatives and mandates by providing records and links for resources aligned with these mandates. Working collaboratively with other government agencies in the state of Florida, SUNLINK will include a wide variety of resources now available to the K-12 educational community. In the not too distant future, it is conceivable that students, educators, and parents may have the ability to access the following through SUNLINK: • Ebooks • Audiobooks • Podcasts • More media on demand • Author and illustrator resources • Lesson plans, learning objects, and media clips for classroom teachers • 3D environments and virtual worlds like Second Life • Support for visual literacy, state and organizational standards • Enhanced curriculum development tools • Integration of media into subject areas • Just-in-time, online professional development (webinars, online tutorials) • Virtual tours • Videos of exemplary teaching models • Tools to allow individual students and teachers to store notes, video, images, bibliographies, and resources • Customized and individualized interface(s) • Tools to allow library media specialists to share online resources, pathfinders, and more SUNLINK must stay current and relevant to students and teachers through appropriate technology and services. While some Web 2.0 features are currently being used, more should be explored and integrated. The SUNLINK staff is
currently exploring these the following value-added features for the SUNLINK database and sufficient funding to support those that would improve the access to information for all SUNLINK users and academic achievement and lifelong learning capabilities of Florida’s students: • The addition of records for Florida DOE project resources such as those available from the Florida Center for Instructional Technology, Florida Education Channel, and others. Note: Some records have been included in the August 2007 update; • The availability of alternate opening screens by grade level: elementary, middle, high school featuring intuitive graphic user interfaces and age and curriculum appropriate tools; • A federated search interface that would allow users to search both local and state resources: SUNLINK, local catalogs, Florida Electronic Library and other online databases appropriate to K-12 students and teachers; The addition of widgets such as user-generated tags, related materials, and recommendations from LibraryThing or similar service; • The addition of reading and literature related resources through a licensing agreement with TeachingBooks or similar service; • The ability to link to book reviews, view first chapters and tables of contents and more through an agreement with Children’s Literature Comprehensive Database or similar service; • The ability for users to generate citations, generate and save bibliographies, and create research notes online through an agreement with NoodleTools or similar service to support information literacy and FINDS; • The ability to search local public libraries through WorldCat when a SUNLINK search results in no titles. As long as there is a state union database like SUNLINK, there will continue to be a need for staff to communicate with school and district personnel, to oversee subcontracts with automation vendors, to provide training and technical support, to promote the project, to manage the budget, to keep up to date with library automation and technology, to innovate, to coordinate with other state and district library media database projects, and to add resources and services to this database for Florida citizens—especially Florida students and teachers. There is a greater need for access to information today than ever before, and with that comes the responsibility to help students and all Florida citizens
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learn to locate, evaluate and use information in all forms and formats responsibly.
SUNLINK Task Force 2007
The Florida SUNLINK project provides equitable access to information and school library media center resources to citizens throughout the state. SUNLINK will continue to serve as a source for interlibrary loans outside the school district for schools where union catalogs are available, for locating instructional and recreational materials and state-wide interlibrary loan services in nonunion districts, and as online catalogs in the many districts where access to catalogs from inside or outside the school building is unavailable, limited or restricted in any way.
Kari Burgess-Watkins Nassau County Schools
With legislative support, SUNLINK will continue to help stretch school library media center program budgets, to motivate resource sharing and specialized collection development, to improve the quality and quantity of available resources, to assist school library media specialists in technical processing and local automation efforts, to help students, teachers and parents locate appropriate resources, to centralize access to quality online resources, and to improve literacy, technology literacy, and information literacy.
Delores Noechel Okaloosa County Schools
Mary Ellis Volusia County Schools Lou Greco St. Johns County Schools Bonnie Kelley Pinellas County Schools
Nancy Pelser-Borowicz Orange County Schools Albert Pimienta Miami-Dade County Schools Sharon Reynolds Brevard County Schools Rosalind Riser Osceola County Schools
We look forward to SUNLINK 2.0!
Jacqueline Rose Polk County Schools SUNLINK is a project of the Florida Department of Education Bureau of Instruction and Innovation School Library Media Services Nancy L. Teger, Sc. D. (850) 245-0870
Renee Schwartz Broward County Schools Christine Van Brunt Hillsborough County Schools
Administered under a grant to the University of Central Florida College of Education SUNLINK 12443 Research Parkway, Suite 402 Orlando, FL 32826 1-800-226-0085 (FL only) 407-384-2074 http://www.sunlink.ucf.edu email@example.com
(For an interactive timeline overview of SUNLINK go to http://www.ourstory.com/sunlink.)
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The following questions have in common the current interest in converting existing formats of material into digital format and the use of the digital copies.
We are currently developing a recorded book collection on CD. Is it legal to burn a copy to use for circulation and store the master copy we purchased? We would only create circulation copies to match the number of master copies we have purchased and the master copy would remain in storage. Secondly, if a student returns a recorded book and the CD is damaged, is it legal to burn a replacement for that damaged disc?
It is not permissible to convert one format to another or to make copies of materials purchased, without prior permission of the copyright holders. When purchasing, one doesn’t receive a right to make working copies or replacement copies, unless such a privilege was part of a purchasing agreement or license.
Teacher’s have asked if library staff could scan a book into a computer and, using a video projector, display the book image on a projection screen so that students could take turns reading passages from the book. Wouldn’t this be similar to using the older opaque projector technology?
Scanning a book constitutes making a copy and also changing of format. This potentially violates two of the five rights granted to a copyright holder. The fact that the publisher may not currently make available their book in digital format doesn’t grant the end user the right to convert the book into that format. What would be permissible would be using a video camera presentation station, of which one of the trade names is Elmo. You can place the book on the stage of the unit and project the video image on the screen, as long as you don’t record or capture the image. This is similar to using the opaque projector.
We have been asked to purchase multiple copies of a CD to be distributed to individuals. Each individual will be instructed to copy the contents of the CD into their iPod for ease of listening. Even though we are purchasing multiple copies to cover all the individuals using it and no CD will be shared, I believe that this is still a copyright issue because we are changing the media of the content. My suggestion would be to purchase multiple audio files/audio books that can then be downloaded into the iPods. Am I correct Gary H. Becker in my thinking? National Copyright Law
There are two issues involved. First, the conversion of one format to another requires prior permission, as does making copies of a work. The only exception is that when purchasing computer software on a CD, it is understood, legally, that in order to use it, it may require loading onto the hard drive of a computer. When one purchases a book, they may legally make copies of portions of the book, within specified limits, but copying the book, in its entirety, even for personal use, requires prior permission. Secondly, if the materials were sold to your school/district under a licensing agreement, this would constitute a contractual relationship and contract law would supersede any special privileges granted educators, under the copyright law. In other words, one could only do what the contract permits. Therefore, you are correct that it would not be permissible to load the CD onto iPods, but it would also not be permissible to load from multiple audio files/audio books purchased, unless they were purchased with such rights.
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A “Question of Copyright” is an ongoing column authored by Gary H. Becker, national Copyright law consultant and retired public school system technology administrator. If you have a question, pleased send it to firstname.lastname@example.org. You will receive an individual response and your question may appear in a future edition of FMQ. Requests to withhold names will be honored.
SUNLINK FAQs: Helpful Hints for a Successful School Year John Prevosk Sunlink Training Coordinator email@example.com
UNLINK has fielded many questions over the years, from our 1-800-226-0085 phone line, email, and from district training sessions. In this article we will look at some of those Frequently Asked Questions.
Topic 1: SUNLINK’s Downloadable MARC Records Q: What is my username and password to download MARC records from SUNLINK? A: Your username is your school’s name code exactly as displayed (including case and spacing) in the location drop down menu found on the SUNLINK search screen, or as listed in the SUNLINK online school directory. The password is MARC (uppercase). Q: How do I download MARC records? A: For detailed information on how this feature works in SUNLINK visit the SUNLINK QuickFlix page (http://www.sunlink.ucf.edu/train/quickflix/) and view the Flash movies on this topic. One movie deals with downloading a single record, while the second movie details how to batch download records, which many media specialists prefer.
Topic 2: SUNLINK “Adds & Deletes” for schools who are part of a district union catalog Q: My district is planning on a district union catalog. Do I still have to submit manual paper “adds and deletes” to SUNLINK? A: The general answer is no, but check with your district media supervisor first. Migration to a district union catalog can be done quickly or gradually depending on the availability of funds. When SUNLINK is informed that a particular district is establishing a union catalog, the first question we ask is, “What is your time line?” If the catalog is to be completed
within a year or so we will suggest eliminating the responsibility for media specialists to report adds and deletes to SUNLINK. If the time line is to be gradual over a several year period, then the media supervisor, if they so wish, can opt to continue the SUNLINK “adds and deletes” process for those schools on the bottom of their conversion list. Schools that are still responsible to SUNLINK for “adds and deletes” will receive an “adds and deletes” information packet in the mail sometime in the fall. District union catalogs are updated in SUNLINK once a year (August) from a data file acquired, the previous spring, from your district. Being a member of a district union catalog does not negate your professional responsibilities as a media specialist to continue to maintain your “adds and deletes” in your local catalog.
Topic 3: SUNLINK Data: Duplicate Records & Mismatched Formats Q: Why are there duplicate records in SUNLINK? A: Each SUNLINK bibliographic record can contain no more than 500 holdings, or names of schools that own that title. Popular titles with more than 500 holdings will have a second record. Often similar titles are not really duplicates. If one compares the records more closely, differences will be detected. For example, if there is a similar title and the publication date is shown on one record but only a copyright date is shown on the other record, SUNLINK doesn’t consider these matching records, and therefore are not duplicates. If you are looking for a good match when downloading
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MARC records from SUNLINK, try an ISBN or LCCN search in the Quick Search field. Then be sure to match: title, author, publisher, publication or copyright date, and pagination to find your match. Remember, always have the item you are cataloging in hand to ensure a proper match. Q: I came across an AV item in SUNLINK that features a book icon. Why does that format mismatch exist in some records? A: SUNLINK records come into the database through many sources: book vendors (through the automatic transfer method), as adds from about 700 schools (through the manual additions process), and from districts that have their own district union databases. At the SUNLINK office, we can tell the origin of the record. It is highly likely that it came to SUNLINK from a district union catalog. For example, if a local school media specialist creates a catalog record for a spoken sound recording, but in error uses a MARC book template from their automation system, the leader of the MARC record will believe that item is a book, not an AV item. That’s not such a disaster when it’s one school with a bad record. But when it becomes part of a district with 200 schools, now it’s a bigger problem. Then it comes to SUNLINK with 2,700+ schools and 1.7 million titles; it’s a huge problem! And if you were to download it and use it locally, your record would also be incorrect. Errors in records from district union catalogs can only be corrected at the local level. Once they are corrected the changes will be reflected in the next August update of SUNLINK. If they are not corrected on the local level the error will remain in SUNLINK.
Topic 4: Interlibrary Loan. Q: What exactly is the “Request This Item (ILL)” button found on SUNLINK records? A: This button first appeared in January 2007. By clicking on this button, the media specialist will be prompted to enter her/his username and password*. After selecting a location to borrow the item from, click on the “Submit” button. A printable ILL form will appear featuring item information, as well as complete school information for both borrower and lender. This form can be printed out and faxed to the lending school.
this Item (ILL)” button to request items from other e-ILL schools. E-ILL account holders will also be able to print out the faxable request form for any non-e-ILL school. *Your username is your school’s name code exactly as displayed (including case and spacing) in the “location” drop down menu on the SUNLINK search screen, or as listed in the SUNLINK online school directory, and the password is SUNLINK (upper case). Q: As a SUNLINK School, must I share my AV resources with other schools? A: Unlike books, resources such as DVDs and computer software come with unique licensing agreements that spell out how those items can be used. Always defer to any licensing agreement, copyright restrictions and district policies that regulate the distribution of these types of resources. (For more information on ILL go to http://www.sunlink.ucf.edu/ill/) Q: I have a very small budget, and cannot afford to pay the postage to mail items out of my district. Can SUNLINK help? A: SUNLINK’s annual ILL statistics reveal that the majority of ILL requests are done within the district. Those items are put in the courier mail at no expense to the school. On the flip side, some schools report only one or two outof-district requests per school year. If you budget about $10.00 annually for shipping costs you will usually have money left over. Books should be mailed out at the media rate, which is the cheapest rate. As you can see, SUNLINK’s out-of-district ILL requests will not be a budget buster. SUNLINK’s ILL can help you save dollars by not having to purchase items that may be used infrequently. The SUNLINK grant does not allow funds for postage to its member schools, but with the average cost of a book surpassing $20.00, SUNLINK’s ILL feature can only help a strapped budget, not hinder it. Isn’t it worth a tiny postage budget to have access to 1.7 million titles across the state? (To obtain free ILL supplies (mailing labels and book sleeves to wrap around your books) go to http://www.sunlink.ucf.edu/estore/).
Those schools that have an optional e-ILL (email interlibrary loan) account will now use the new “Request | Florida Media Quarterly | Fall 2007 | Page 26 |
he Bylaws Committee for FAME has been working to update the bylaws to reflect needed changes in procedures, i.e. electronic voting. Please review the bylaws document so that you are prepared to vote for or against the proposed changes. The membership will be voting on the bylaw changes at the closing general session of the 2007 FAME Conference, which begins at 1:00 on Friday, October 12, 2007. If you have any questions please contact Roz Riser at firstname.lastname@example.org or Miriam Needham at Miriam.Needham@marion.k12.fl.us
BYLAWS OF THE FLORIDA ASSOCIATION FOR MEDIA IN EDUCATION ARTICLE I – NAME The name of this Corporation as provided in the Articles of Incorporation is FLORIDA ASSOCIATION FOR MEDIA IN EDUCATION, INC. (a corporation not-for-profit), hereinafter sometimes referred to as “FAME”, the “Corporation”, or the “Association”. ARTICLE II – PURPOSE The purpose of the Corporation, as provided in the Articles of Incorporation, shall be the improvement of education through the effective use of media, technology and methods. Specifically, the Corporation shall plan and execute the long-range programs for the development of learning resources services and shall cooperate with other organizations and agencies whose interests and purposes are similar to those of this Corporation. ARTICLE III – MEMBERSHIP The membership of this Corporation shall be as set forth in Article III of the Articles of Incorporation. ARTICLE IV – MEETINGS OF MEMBERS The Corporation shall hold at least one meeting per year at a time and place to be designated by the Executive Board Board of Directors. One hundred members of the Corporation present at a meeting shall constitute a quorum.
appointed by the President, with the approval of the Board Board of Directors, for a three-year term. The Secretary shall hold office for a two-year term. Section 4 6. Removal from Office If an officer or Director misses two consecutive meetings of the Executive Board Board of Directors without submitting a written reason for his absence, he shall be automatically dropped as an officer or Director of the Corporation. The Executive Board Board of Directors will act immediately to issue written notice of this action to the officer or Director so dropped and fill the vacancy as specified in the Bylaws. Section 5 4. Retiring President’s Role The retiring President shall assume the position of Vice-President Immediate Past President for the following year. Section 6 5. President Elect’s Role The President-Elect shall assume the position of President for the following year. In the event of a vacancy in the office of the President-Elect, the vacancy shall be filled only by a vote of the membership in the next regular election. Section 7. Appointment(s) to Fill Vacancy The Executive Board Board of Directors shall appoint an ActingPresident, an Acting-Vice-President, an Acting-Secretary, or an Acting-Treasurer for the remainder of the term in the event a vacancy of one or more such offices is officially recognized by the Executive Board Board of Directors. ARTICLE VIII – DUTIES OF THE OFFICERS
ARTICLE V – CREDENTIALS Members shall be required at any meeting to be certified by the presiding officer of the Corporation in order to cast a valid ballot or participate in the business discussion. ARTICLE VI – AFFILIATION The Corporation may become affiliated with organizations with purposes similar to those of the Florida Association for Media in Education, Inc., upon recommendation of the Executive Board Board of Directors and majority vote of members present at a regular meeting of the members so long as such affiliation does not cause the Corporation to lose any existing tax-exempt status. ARTICLE VII – OFFICERS EXECUTIVE COMMITTEE Section 1. Membership Requirement All officers shall be members of the Florida Association for Media in Education, Inc. Section 2. Name of Officers The Officers of the Corporation shall be President, President-Elect, Vice-President Immediate Past President, Secretary, and Treasurer. Section 3. Term of Office The President, President-Elect, and Vice-President Immediate Past President shall hold office for a period of one year beginning at the close of the final business session of the annual conference or November 15, whichever is earlier. The Treasurer shall be
Section 1. President The President shall be the chief executive officer of the Corporation. The President shall preside at all business meetings and shall carry out the directives of the organization and of the Executive Board Board of Directors. The President shall submit a report to the membership at the annual business meeting. Put the following in Standing Rules: 1. The President shall, at the close of his term of office transmit to his successor a written report of his official actions. It shall include: 2. a list of the Corporation’s Directives and their disposition or status; 3. a list of the Executive Board’s Board of Directors’ Directives and their disposition or status; 4. an outline of his activities, planning, and execution in conducting affairs of the Corporation in his official capacity; 5. a briefing to the incoming President on information of value to the professional progress of the Corporation. The President may appoint a corresponding secretary chosen from the same geographical area as the President for the convenience of conducting Corporation business. The President shall extend an invitation to the vendors’ organization to select a representative from their group who is an Associate Member of FAME to serve as a consultant to the FAME Executive Board Board of Directors. Section 2. Vice-President Immediate Past President In the absence of the President, the Vice-President Immediate Past President shall assume the duties of the President.
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The Vice-President Immediate Past President shall assume other responsibilities and duties as assigned by the President. Section 3. President-Elect The President-Elect shall assume responsibilities as may be assigned by the President. Section 4. Secretary The Secretary shall perform such duties as are usually expected of that officer in carrying out the policies of the organization. In addition he shall: (Refer to Standing Rules) Put the following in Standing Rules 1. set up a section of the Corporation’s records in which is recorded any action of the Corporation or Executive Board Board of Directors which assumes the nature of policy statements. Each such statement shall be identified by record page number, plus the meeting place and date; 2. set up a section of the Corporation’s records in which is recorded by name each Committee’s organization pursuant to these Bylaws. A brief, continuing record of the Committee’s actions shall be added from time to time during the life of the Committee; 3. submit to the Treasurer an official transcript of the minutes of any meeting of the Corporation or Executive Board Board of Directors at which the expenditure of Corporation funds of any nature was approved or disapproved by a majority vote; 4. convey all permanent records to the Executive Board Board of Directors at the completion of his term of office for transmittal by the Board to the incoming Secretary. Section 5. Treasurer The Treasurer shall perform such duties as are usually expected of that officer in carrying out the policies of the organization. These duties shall include, but are not limited to: (Refer to Standing Rules) Put the following in Standing Rules 1. receiving and disbursing of any monies deposited in the name of FAME; 2. keeping accurate record of receipts and expenditures; 3 .presenting a report to the Executive Board Board of Directors and to regular meetings of the membership; 4. cooperating with an annual audit of the accounts of the Corporation. If the total amount of receipts exceeds five hundred dollars ($500), the Treasurer shall furnish a surety bond in the amount determined by the Executive Board Board of Directors, the cost of such bond to be paid by the Corporation. The Treasurer shall be a non-voting member of the Executive Board Board of Directors. ARTICLE IX – EXECUTIVE BOARD BOARD OF DIRECTORS Section 1. Membership Requirement All members of the Executive Board Board of Directors shall be members of FAME. Section 2. Composition The Executive Board Board of Directors shall consist of the duly elected and appointed officers of the Corporation plus twelve Directors with at least one Director from every region in the state elected at large. Section 3. Term of Office The term of the office for Director shall be three years. The twelve members shall be elected on a rotating basis with four Directors elected each year to replace the four outgoing Directors. Section 4. Quorum A quorum for the Executive Board Board of Directors shall be eight of the Executive Board Board of Directors members, provided that not less than two of the eight shall be elected officers and not less than six shall be Directors elected at large. Section 5. Voting Rights of the President The President of the Corporation shall serve as Chairman of the Executive Board Board of Directors and shall have no vote except in the case of a tie.
Section 6. Powers of Office The Executive Board Board of Directors shall have policy-making powers; shall manage the affairs of the Corporation; shall be responsible for management of the approved expenses of the Corporation; and shall fill vacancies in office until next election. Section 7. DOE Liaison The Department of Education’s professional media staff shall be non-voting members of the Executive Board Board of Directors and act as the official liaison with the Department. Section 8. Vendor Consultant One (1) member of the vendors’ association who is an associate member of FAME shall serve as a consultant to the FAME Executive Board Board of Directors. Section 9 8. FMQ Ex-Officio Member The editor of the Florida Media Quarterly (FMQ) shall be a nonvoting member of the Executive Board Board of Directors. Section 10 9. Website Ex-Officio Member The editor of the FAME homepage shall be a non-voting member of the Executive Board Board of Directors. ARTICLE X – MEETINGS Section 1. Executive Board Board of Directors An organizational meeting of the incoming Executive Board Board of Directors shall be held at the time the newly elected officers take office as provided in Article VII, Section 3 of these Bylaws. The Executive Board Board of Directors shall designate the time and place for at least two Executive Board Board of Directors meetings. Special meetings of the Executive Board Board of Directors may be called by the President or by a majority of the members of the Executive Board Board of Directors. If necessary, business of the Executive Board Board of Directors may be conducted via electronic means, provided a quorum is established see Article 9 Sec 4. Section 2. Membership There shall be an annual meeting of the Corporation, the time and place of this meeting to be designated by the Executive Board Board of Directors. Section 3. Special Special meetings of the membership of the Corporation may be called by the President with the consent of the Executive Board Board of Directors, or in the absence or refusal of the President, by a majority of the Executive Board Board of Directors. They shall be called at any time by the President or Vice President Immediate Past President, upon the request in writing of twenty-five percent of the membership of the Corporation. Such requests must state the purpose for which the meeting is to be called, and no other item shall be considered at the meeting. Membership shall be notified by mail thirty days prior to the proposed special meeting. Section 4. Committee Meetings Committees may conduct business via electronic means. ARTICLE XI INDEPENDENT CONTRACTORS Section 1. Association Executive The Association may hire an Independent Contractor to serve as an association executive to assist in the daily operation of the Association. Section 2. Lobbyist The Association may hire an Independent Contractor to serve as a lobbyist to represent FAME’s special interests in the Florida Legislature.
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Section 3. Term of Contract Independent Contractors shall be hired with an annual contract with responsibilities clearly stated. A multiple year contract may be considered, after 3 years of satisfactory evaluations. Section 4. Evaluation An annual evaluation of Independent Contractors shall be completed by the president and affirmed by the Board of Directors. SPACE Section 5. Voting Rights Independent Contractors shall be non-voting members of the Executive Board Board of Directors. Section 6. Budget Independent Contractors shall submit budget requests and committee reports as needed. Section 7. Reports Independent Contractors shall submit an annual report of accomplishments.
13) Committee on the Sunshine State Young Reader’s Award’s Administration 14) Conference Committee All committee appointments shall be approved by the Board of Directors. Section 2. Authority The Executive Board Board of Directors may authorize other Committees as it or the President deems necessary or expedient to carry on the work of the Corporation. When the Executive Board Board of Directors authorizes such Committees, the President is empowered to make appointments to such Committees, unless otherwise provided for in the Bylaws. Put the Following in Standing Rules Section 2. Responsibility of the Chair The Chair of each duly appointed Committee shall keep a record of the Committee’s meetings and shall submit written reports on Committee activities to the President and Secretary. These reports shall become a part of the Secretary’s records. An annual Committee report of accomplishments shall be submitted to the President for the President’s Report.
ARTICLE XII – ELECTION OF OFFICERS AND DIRECTORS Section 1. Ballots The election of the President-Elect, the Secretary, and Directors, shall be conducted by a mailing or electronic ballot to all eligible members of the Corporation, as prescribed by Article XIII, Section 11 of these Bylaws.
Section 3. Committee on Awards/Public Relations The Committee on Awards/Public Relations shall consist of five members appointed by the President and approved by the Executive Board Board of Directors. Each member shall serve for a term of two one years.
Section 2. Election Procedures At the first official meeting of the Executive Board Board of Directors procedures shall be initiated for the election of Officers and Directors for the coming year.
The Chair of the Committee shall be appointed by the President from those duly appointed members. To be eligible for Chairman, this person must have served at least one year as a member of this the Committee.
Section 3. Term of Office The President, President-Elect, and Vice President Immediate Past President shall hold office for the period of one year as provided in Article VII, Section 3 of these Bylaws. The Treasurer shall hold office for a period of three years as provided in Article VII, Section 3 of these Bylaws.
Each member may be re-appointed.
Directors shall hold office for three years commencing with the time at which newly elected officers take office for that year, as provided in Article VII, Section 3 of these Bylaws, four members retiring and four members being elected each year. Directors elected to fill a vacated or unexpired term shall serve only for that unexpired portion of that term. No Director shall serve two consecutive three-year terms. If a Director’s unexpired term is vacated, the President shall appoint an acting Director until the next election. Directors appointed to fill a vacated or unexpired term shall serve only for that unexpired portion of that term. No Director shall serve two consecutive three-year terms. ARTICLE XIII – COMMITTEES Section 1. Names of Committees In the Corporation the following standing Committees shall be either appointed by the President or elected by the Executive Board Board of Directors in accordance with the requirement of the Bylaws: Committee on Awards/Public Relations Committee on Bylaws Committee on Finance Committee on Florida Teens Read Committee on Intellectual Freedom Committee on Jim Harbin Student Media Festival Committee on Leadership Development Committee on Legislation Committee on Membership Committee on Nominations 11) Committee on Productions and Publications 12) Committee on Scholarships
The Committee shall promote, instruct, and publicize the profession through various formats and award programs. Section 4. Committee on Bylaws The Committee on Bylaws shall consist of three members, one of whom shall be a member of the Executive Board Board of Directors. The members of this Committee shall be appointed by the President and approved by the Executive Board Board of Directors. Each member shall serve a one-year term. The Chair of the Committee shall be appointed by the President from those duly appointed members. To be eligible for Chairman, this person must have served at least one year as a member of this the Committee. Each member may be re-appointed. Put the following in Standing Rules The Committee on Bylaws shall: 1. review annually the Articles of Incorporation and the Bylaws and report to the Executive Board Board of Directors any needed changes as a result of discrepancy, inconsistency, lack of clarity or obsolescence; 2. formulate any proposed amendments as a result of action taken under Article XII of the Articles of Incorporation or Article XIX of the Bylaws, and shall prepare copies of proposed amendments to be submitted to the membership. Section 5. Committee on Finance The Committee on Finance shall consist of five members: The President-Elect and one other member of the Executive Board Board of Directors, and three persons from the membership at large. The Committee shall be appointed by the President and approved by the Executive Board Board of Directors. The Treasurer of the Corporation shall serve on the Committee as an ex-officio member. Each member shall serve a one-year term.
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The Chair of the Committee shall be appointed by the President from those duly appointed members. To be eligible for Chairman, this person must have served at least one year as a member of this the Committee. Each member may be re-appointed. Put the following in Standing Rules The Committee on Finance shall: 1. prepare the budget and present it for review, modification and adoption by the Executive Board Board of Directors at its first official meeting in the new fiscal year; 2. supervise allocations, expenditures, and investments of the funds of the Corporation; 3. provide for an annual audit. Section 6. Committee on Intellectual Freedom The Committee on Intellectual Freedom shall consist of four five members appointed by the President and approved by the Executive Board Board of Directors. The composition shall maintain representation from different geographical areas of the state. Each member shall serve a one-year term. The Chair of the Committee shall be appointed by the President from those duly appointed members. To be eligible for Chairman, this person must have served at least one year as a member of this the Committee. Each member may be re-appointed. Put the following in Standing Rules The Committee on Intellectual Freedom shall strive: 1. to insure complete access to library media centers and materials; 2. to educate library media specialists, administrators, and the general public about the nature and importance of intellectual freedom in the pursuit of learning; 3. to monitor, advise, and aid in situations of infringement of freedom of access to information; 4. to encourage members to report challenges to intellectual freedom; 5. to recognize advocates of intellectual freedom. Section 7. Committee on Jim Harbin Student Media Festival The Committee on the Jim Harbin Student Media Festival shall consist of six members appointed by the President and approved by the Executive Board Board of Directors. The members of the Committee shall represent the five geographical areas of the state.
members appointed by the President and approved by the Executive Board Board of Directors. The members of the Committee shall represent the five geographical regions of the state. Each member shall serve a one two-year term. Chairman is the Immediate Past President. Each member may be re-appointed. Put the following in Standing Rules The Committee on Leadership Development shall: 1. plan, coordinate, and monitor short and long term leadership development activities for FAME; 2. work with local associations to plan and execute regional leadership activities; 3. compile a list of current county association contacts on the FAME Homepage and/or printed format. Section 9. Committee on Legislation The Committee on Legislation shall consist of eight (8) members appointed by the President-Elect and approved by the Executive Board Board of Directors at the Spring Board meeting. These Committee members shall represent the different interests and levels of the media profession. The President-Elect and a representative from the Florida Department of Education shall serve as ex-officio members of this Committee. Each member shall serve a one-year term. Move this paragraph before the previous paragraph (Each member shall serveâ€Ś.) The Chair shall be appointed by the President Elect. The Chair during the previous year shall serve as a member of the Committee for at least one additional year if not re-appointed as Chair. Each member may be re-appointed. Put the following in Standing Rules The Committee on Legislation shall: 1. develop the legislative platform of the Association; 2. direct and coordinate legislative efforts initiated and/or supported by the Association; 3. make recommendations related to legislation to the Executive Board Board of Directors as the need arises. Section 10. Committee on Membership The Committee on Membership shall consist of five members appointed by the President and approved by the Executive Board Board of Directors.
Each member shall serve a one-year term. Members shall represent the geographical areas of the state. The Chair of the Committee shall be appointed by the President from those duly appointed members. To be eligible for Chairman, this person must have served at least one year as a member of this the Committee.
The Chair of the Committee shall be appointed by the President from those duly appointed members. To be eligible for Chairman, this person must have served at least one year as a member of this the Committee.
Each member may be re-appointed. Each member shall serve a one-year term. Put the following in Standing Rules Each Committee member is responsible for distributing publicity to the county contacts in each district in the region, and for organizing and executing a regional and state media festival. Funding responsibilities for the Jim Harbin Student Media Festival are as follows: 1. FAME is responsible for all administrative and committee costs involved in the operation of the festival; in accordance with the terms of the Jim Harbin bequest, is generated from the income of the $100,000.00 bequest and such income is designated for student recognition. Expenditures shall not exceed the budgeted amount approved by the Board of Directors.
Each member may be re-appointed. Put the following in Standing Rules The Committee on Membership shall: 1. actively solicit memberships from eligible persons residing in the geographical area; 2. serve as liaison with national or state organizations with which the Florida Association for Media in Education is affiliated; 3. serve as liaison between the Executive Board Board of Directors and membership in the geographical areas; 4. provide a directory of members in a published format; 5. be responsible for the membership table at the annual conference; 6. promote membership through the Florida Media Quarterly.
Section 8. Committee on Leadership Development The Committee on Leadership Development shall consist of six (6)
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Section 11. Committee on Nominations
Members shall serve a two-year rotating term. In any given year only two of the four members shall be new.
The Committee on Nominations shall consist of five members and an alternate. The Executive Board Board of Directors shall elect two members at the Spring Board Meeting. Two members and an alternate shall be elected during the annual election. Each member shall serve a one-year term. This paragraph goes before the previous paragraph The Vice Immediate Past President shall serve as Chair.
The President shall appoint the Florida Media Quarterly Editor for a three-year term. The President may appoint a Florida Media Quarterly contributing editor(s) on an annual basis upon the recommendation of the Florida Media Quarterly Editor. Members may not be re-appointed for consecutive terms.
Members may be re-appointed but may not serve consecutive terms. Put the following in Standing Rules The Committee shall prepare and make available nominating forms to the membership for the purpose of suggesting nominees for the Corporation’s Officers and Directors, and other elected persons stipulated in the Bylaws. If a member of the Committee on Nominations is chosen as a candidate for any position, the member shall no longer be on the Committee and will be replaced by the alternate. Put the following in Standing Rules Candidates for Director shall be considered on the basis of geographical representation. The Committee shall, insofar as possible, select a slate of candidates which gives representation to wide areas of state membership including the areas established by the Florida Department of Education.
The Florida Media Quarterly Editor may be re-appointed. Put the following in Standing Rules The committee on Productions and Publications shall: 1. recommend to the Executive Board Board of Directors the preparation of needed publications the organization may issue; 2. determine policies concerning the format, content, and frequency of all productions or publications, electronic or print; 3. recommend to the Executive Board Board of Directors subscription and advertising rates for the official publication of the Association. Section 13. Committee on Scholarships The Committee on Scholarships shall consist of three members and a chair appointed by the President and approved by the Executive Board Board of Directors. The composition shall maintain representation from different geographical areas of the state.
All nominees to be listed on the slate shall be contacted before the ballot is printed and requested to indicate a willingness and desire to be submitted to the membership as candidates.
One member shall be a post-secondary appointment.
The formal ballot shall contain the Committee’s choice of two candidates for each office and for each vacancy on the Executive Board Board of Directors. The slate shall also contain two candidates for each of the two vacancies on the Committee on Nominations. There shall be provisions for write-ins. The ballot shall be mailed or sent electronically to all members of the Corporation no later than February 15 April 1. Ballots shall be returned to the Chair of the Committee on Nominations. W Who shall hold them fully sealed until they are delivered to the Tellers at the Spring Board meeting. have the tellers verify the results of the voting.
Members may not be re-appointed to consecutive terms.
The nominating form and the election ballot may be part of the Corporation publication provided the word “Ballot” shall appear prominently on the cover. The Tellers, consisting of three members, shall be appointed by the President upon approval by the Executive Board Board of Directors. The tellers shall hand the official tabulation and ballots to the Secretary. The President shall announce election results to the membership. Candidates, to be elected, must receive a plurality of the votes cast. The electronic bBallots shall be kept for a period of 30 days after this meeting and then destroyed. The nominees for President Elect shall have served in some capacity on the Executive Board of Directors. The nominees for the other elected positions shall have served on an Association Committee in some capacity within the Association. Nominees for each category of an elected position shall not be employed at the same site or by the same county. Section 12. Committee on Productions and Publications The Committee on Productions and Publications shall consist of the President-Elect and four Directors appointed by the President and approved by the Executive Board Board of Directors, and the editors of Florida Media Quarterly and the FAME Homepage The editors of the Florida Media Quarterly and the FAME Homepage shall serve as ex-officio members of this Committee. The Chairman of the committee shall be the President-Elect.
Members shall serve rotating three-year terms.
The post-secondary appointee shall be rotated among the different state library media programs and shall be a non-voting member. Put the following in Standing Rules The Committee on Scholarships shall: 1. develop and execute guidelines for endowing scholarships to aid outstanding students in pursuing study in the broad field of media; 2. recommend to the Executive Board Board of Directors the awarding of scholarships to those persons whom the Committee selects from among applicants; 3. make such recommendations to the Executive Board Board of Directors as the Committee shall deem advisable. Section 14. Committee on the Sunshine State Young Reader’s Award’s Administration The Sunshine State Young Reader’s Award Committee shall consist of ten members, including a Chair, appointed by the President-Elect and approved by the Executive Board Board of Directors at the Spring Board meeting. The Committee members shall represent the geographical areas of the state. One ex-officio member from the Florida Department of Education School Library Media Services Office shall also serve on this Committee. Each member shall serve a three-year term except for the Chair. Each year three members will rotate off the Committee, with three new members being appointed each year. The Chair who has served on the Committee shall be appointed to a one-year term by the President-Elect in consultation with the cosponsoring agency, the Florida Department of Education School Library Media Services Office. The Chair may be re-appointed twice for a maximum of three years. The Chair shall also serve one year as advisor to the Committee upon completion of his/her term. Committee members may not be re-appointed to consecutive terms.
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Put the following in Standing Rules The Sunshine State Young Reader’s Award Committee shall: 1. plan, coordinate, and monitor the selection of the Sunshine State Young Reader’s Awards by the school children of Florida; 2. plan an event at the annual convention for the presentation of the Sunshine State Young Reader’s Awards; 3. develop a master list of titles from which the award books will be chosen. Section 15. Conference Committee The Conference Committee shall consist of a Conference Chair and Chairs of subcommittees for Program, Exhibits, Registration, Equipment, Local Arrangements, and Graphics appointed by the President Elect and the Conference Chair and approved by the Executive Board Board of Directors. Other subcommittees may be appointed as needed by the President, President Elect, and Conference Chair. The Conference Subcommittee Chairs will be appointed by the Conference Chair and President Elect. The President, Treasurer, and Association Executive shall serve as ex-officio members of this committee.
Treasurer with signatory approval by the President from such funds as the Corporation may possess. Section 4. Audit The Executive Board Board of Directors shall receive the audit report from the Finance Committee before approving the annual budget. Section 5. Fiscal Year The fiscal year shall be set from January 1 through December 31 of each year. This does not change the membership year as set forth in Article XV, Section 3 of these Bylaws. ARTICLE XV – DUES Dues and categories of membership shall be determined by the Board of Directors (Put the following in Standing Rules). Section 1. Active and Associate Active and Associate - $40.00 50.00. Section 2. Retired/Active and Student Retired/Active and Student - $20.00.
Each member shall serve a one-year term. Members may be re-appointed. Put the following in Standing Rules The Conference Committee shall: 1. plan and organize the annual conference of the Association; 2. set exhibit and registration fees with approval of the Executive Board Board of Directors; 3. provide and encourage opportunities for member participation in program; registration, local arrangement events, and evaluation of the Conference; 4. submit a budget to the Finance Committee; 5. utilize the Conference Handbook for guidelines to plan the Conference. The Conference Handbook shall be an appendix to the standing rules, which can be adopted or changed in the same manner as any ordinary act of the Association. ARTICLE XIV – FINANCES Section 1. Cash Assets The monies of the Corporation shall be invested in the name of the Corporation to seek the highest return with the safety of the principal being given the highest priority. A financial Advisory Committee consisting of at least three members appointed by the President at the Fall meeting of the new Executive Board Board of Directors will: 1. review investments before each meeting of the Executive Board Board of Directors 2. advise and make recommendations to the Executive Board Board of Directors regarding financial investments of monies. Section 2. Budget It shall be the duty of the Executive Board Board of Dircectors at its first official meeting in the new fiscal year to adopt an annual budget with a contingency line item consisting of 5% of the budget. At the end of the fiscal year if any amount remains in the contingency line item it will be transferred to savings. The Treasurer will provide financial reports to the Executive Board Board of Directors and Committee Chairman at each Board Meeting. No changes shall be made in the approved budget except by a majority vote of the Executive Board Board of Directors. Section 3. Indebtedness Indebtedness incurred pursuant to corporation directive, or as a part of the Corporation’s authorized activities, shall be paid by the
Section 3. Dues Year Payment of membership dues shall entitle qualified persons to hold membership in FAME from August 1 through July 31. Section 4. Lifetime Membership Persons holding life memberships in FASL prior to October 1972 will hold membership in FAME without further assessment. ARTICLE XVI – PRODUCTIONS AND PUBLICATIONS Section 1. Official Publication It shall be the responsibility of the Executive Board Board of Directors at its organizational meeting each year to provide for an official publication for the organization. Section 2. Purpose of Official Publication The official publication shall be the instrument by which the Executive Board Board of Directors shall inform the membership about its meetings, its directives, its actions, and other matters relating to the purposes of the organization. Section 3. Other Publications The corporation may publish and produce materials as recommended by the Committee on Productions and Publications with financing authorized by the Executive Board Board of Directors. ARTICLE XVII – ASSOCIATION AFFILIATION Section 1. Terms of Affiliation The Association may affiliate with those national or state organizations as designated by the action of the Executive Board Board of Directors that have purposes and programs identified as being similar to those of this Corporation, so long as such affiliation shall not cause the Corporation to lose any existing tax-exempt status. Section 2. Delegates to Affiliated Organizations The Executive Board Board of Directors shall designate the official delegate or delegates to the national conference or other established activities of such affiliated organizations. Section 3. Payment of Expenses to Affiliated Activities The Executive Board Board of Directors may authorize payment of all or partial expenses of the delegate or delegates to the national conference or other established activities of such affiliated organizations.
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FAME Bylaws continued from 32
Section 4. Scope of Affiliation Designation of such affiliates shall cover the broad area of Media and shall give recognition to those affiliations. ARTICLE XVIII – PARLIAMENTARY AUTHORITY Section 1. Robert’s Rules of Order On all questions of parliamentary procedure, the current edition of Robert’s Rules of Order, Newly Revised shall govern the Association, except in such cases where the Articles of Incorporation or the Bylaws take precedence. Section 2. Parliamentarian The President shall appoint a Parliamentarian to be present at all official meetings of the Association. ARTICLE XIX – AMENDMENTS These Bylaws may be amended in the following manner: Section 1. Submission of Amendments Proposed amendments to the Bylaws may be submitted to the Executive Board Board of Directors by any member of the Association. Section 2. Changes to Amendments The Executive Board Board of Directors may make changes in any proposed amendment by two-thirds vote of those present and by voting before submitting it to the membership. Section 3. Voting on Amendments in Person These Bylaws may be amended by a two-thirds vote of the members present and by voting at any regularly scheduled meeting of the Association provided written notice containing the text of the proposed amendment has been sent to each member at least 30 days before the meeting or published in the official Association publication at least 30 days before the meeting. Section 4. Voting on Amendments in Mail These Bylaws may also be amended by a two-thirds vote of the members participating in a mail vote provided it is announced either at a regularly scheduled meeting or by written notice containing the text of the proposed amendment send to each member or by publication in the official Association publication at least 30 days before the mail ballot is sent to the membership. Section 5. Corrections to the Bylaws Grammar, spelling, and punctuation shall be corrected as deemed necessary by the bylaws committee. Section 6. Standing Rules Standing rules shall be established which will relate to the details of the administration of the Association rather than to parliamentary procedure and which can be adopted or changed upon in the same manner as any ordinary act of the Association. ARTICLE XX – DIVISIONS Section 1. Divisions Divisions may be organized to represent major educational media technology areas and professional interest that lie within the scope of the Association. Section 2. Conditions Divisions may be established under the following conditions: Two percent (2%) or more of the membership of FAME of the preceding year may petition the Board for the formation of a division. The Petition shall include: 1. name and division, 2. objectives of the division, 3. bylaws and rules of procedures for the division, which shall be consistent with those of the Association and its tax status.
Section 3. Establishment A two-thirds (2/3) majority vote approval of the Executive Board Board of Directors is required to establish a division. The Board shall judge the appropriateness of the organization. In the event that similar groups petition or are formed, the Board reserves the right to request consolidation of such similar groups. Section 4. Relationship to FAME A Division, when approved, must indicate its relationship to the Association by appending to its name the following phrase: “A Division of the Florida Association for Media in Education”. Section 5. Rights of Division Members A Division has freedom to pursue matters within its professional or academic area that are not reserved to the Association and the Board. It may determine the right of its members to vote on divisional matters, provided that a Division shall not engage in any activity which is, in the opinion of the Executive Board Board of Directors, inconsistent with the purposes and objectives of the Association or which is inconsistent with the tax-exempt status of the Association. Section 6. Division Officers A Division shall have a Chair, a Secretary, and such other officers as it desires. The Division Chair reports, in writing, to the board at their annual Fall meeting on the activities of the Division. The Division Chair reports plans for activities to the Board. The Division Chair or designated representative shall serve as a consultant to the conference program committee. Section 7. Division Committees Committees proposed by the Division which are more properly committees of the Association may become committees of the Association upon a vote action by the Board of Directors. Section 8. Division Dues A Division may, with Executive Board Board of Directors approval, establish membership dues in addition to those payable to the Association. Such dues will be payable directly to the Association and allocated to the Division in accordance with this sub-paragraph. Each division shall annually submit a budget to the Board of Directors reflecting its financial requirements for the following year. The Board may allocate additional Association funds as deemed appropriate for Division activities. The Division shall annually submit a written financial report to the Board. Section 9. Dissolution Conditions A Division may be dissolved by the Executive Board Board of Directors when: the number of Division members falls below one percent (1%) of the members of the Association; or the Division votes to recommend dissolution; or the Division may also be dissolved for good and sufficient reason by the Board. Section 10. Dissolution Vote Dissolution of a Division requires a two-thirds (2/3) majority vote of the Executive Board Board of Directors. Adopted May 1, 1973 Amended 9/26/81 Amended 7/10/84 Amended 9/27/85 Amended 5/4/91 Amended 5/1/93 Amended 7/1/97 Amended 5/1/98 Amended 11/12/98 Amended 5/6/2000 Amended 5/5/2001 Amended 10/13/2007
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Florida Media Quarterly (FMQ)
is the Florida Association of Media in Education (FAME) electronic magazine published quarterly. Each issue includes articles of interest to all media specialists. Special columns focusing on technology, copyright, and book reviews, as well as feature articles on topical issues are written by colleagues and specialists to keep media specialists on the cutting edge. FMQ is available online in .PDF format from the FAME website at http://www.floridamedia.org
How to Submit Articles
How to Submit Book Reviews
Have you completed a research project you want to share with other media specialists? Have you just returned from a trip where you witnessed exciting innovations for media specialists? Have you learned a new technique, found a new product or service, or just have information that you want to share?
Please follow the steps below to submit book reviews to FMQ. Submissions should be in Word or Word Perfect documents and be clearly written.
Format Submissions should be in Word or Word Perfect documents. Articles should be clearly written and may be accompanied by black and white photographs, charts, or graphs; however, please do not embed your visuals into the text.
1) Read the book. 2) Include the following in your review: • author • title • illustration • publishers • copyright • ISBN • grade level appropriateness
All photographs, charts, and graphs accompanying articles should be submitted as .jpg or .eps files and must be submitted along with the article. You may indicate where you would like them placed, if you have a preference, by simply noting it in BOLD in your text.
3) Email the review to Pat Dedicos, FMQ Editor, at email@example.com including • a .jpg of yourself • the name of your school • address of your school • your position • your email address
Deadlines and Focus of FMQ
Materials, once submitted, become the property of Florida Media Quarterly (FMQ). The editor reserves the right to publish the article in the most suitable issue. Materials will not be returned. Authors are responsible for the accuracy of the material submitted and for any and all copyright permissions necessary.
The publication dates and focus of each FMQ issue has been provided below to help you plan article submissions; however, you may submit articles at any time of the year. The FMQ editor will select from the articles submitted for placement in the most suitable issue.
Photographs and Graphics
How to Submit Articles Submit articles via email directly to Pat Dedicos, FMQ Editor, at firstname.lastname@example.org. Please include the following information with your article: • a .jpg of yourself • the name of your school • address of your school • your position • your email address
Focus of Publication Issue
Articles & Ads Due
Emergent Trends in Media Programs
Promoting Your Media Program
Evaluating Your Media Program
Summer Tips for a Successful Media Program
| Florida Media Quarterly | Fall 2007 | Page 34 |
Florida Media Quarterly is the official publication of FAME, the Florida Association for Media in Education. Target audience is K-12 school...