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NOTICE OF MEETING    Notice is hereby given that the CMCA Head Start Policy Council will conduct its next regular meeting on Thursday, April 15, 2010 at  Central Missouri Community Action Central Office, Large Conference Room, 807‐B North Providence Road, Columbia, MO 65203. 

__________________________________________________________________________________________    

TENTATIVE AGENDA    

COMMITTEE MEETINGS  (6:00 pm – 6:30 pm)  I. II. III.

Grants/Budget By‐Laws  Personnel & Community Complaints  POLICY COUNCIL MEETING  (6:30 pm or immediately following the Committee Meetings) 

I. II.

III. IV. V. VI. VII.

VIII. IX.

Call to Order  A. Seating of New Members and Roll Call  Action Items  A. Approval of April Agenda  B. Approval of March Policy Council Minutes  C. Human Resources Report  D. Budget Report—Anita Sanderson  E. Quality Assurance, Enrollment and Attendance Reports  Director’s Report—Mernell King  Program Instruction (PI) and Information Memorandum (IM)—what’s new?  Report From Sites  Old Business  New Business    A. Disability Services Plan  B. Approval of COLA Grant Application  Business from the Floor  Adjournment 

  CMCA is committed to equal opportunity.  If you are disabled and need an accommodation such as an interpreter for the hearing‐ impaired, please contact our office.  A three‐day notice is required for scheduling.  Representatives of the news media may obtain  copies of this notice by contacting:  Nicole Meyer  CMCA, 807B N. Providence Road, Columbia, MO 65203  Phone: (573) 443‐8706   ext. 237, TTY: (800) 735‐2966 


CENTRAL MISSOURI COMMUNITY ACTION HEAD START Policy Council Meeting March 18, 2010 Policy Council Members Present Nygia Edwards Heather Early Deann Gould Rosa Stone Julie Kinneman Lisa Thomeczek

Chrisma Edward Kelly Marietta Lori Bernicky Cassandra Wren Debby Mehmert Tamara Sutton

Policy Council Members Absent Ashley Bagby Marie Anderson Rhonda Anthony Jamie Leeling Jamie Wolf

Mick Beyers Clarice Johnson Brad Drew Brandi Berry-Fulton Kristal Charles

Staff Present at Policy Council Meeting Nicole Meyer Melissa Chambers Anita Sanderson Wendi Matlick Kate Hovis Lindsay Massie Mernell King Amy Rhodes Megan Helling Others Present

COMMITTEE MEETINGS  I.

Personnel & Community Complaints A. Personnel Report and Employment Listing—Mernell King 1. Policy Council must approve/disapprove all new hires and terminations. We call the Executive Committee to get approval. At each monthly Policy Council meeting, the council affirms the new hires/terminations. 2. We had three new hires. One at Moniteau, Lakeview, and Cole East. The report shows their job title, hire date and degree if obtained. 3. We had one termination: CFDA at Centralia.

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II.

4. CMCA Employment listings can be found at our website: www.showmeaction.org. The listing also explains how to apply for a job with CMCA. B. Trainings 1. Wendi Matlick spoke of the Infant/Toddler High Scope trainings that have taken place. One week of training in January. 2. We have a CFDA training which takes place monthly. We have also implemented a PITC (Program for Infant and Toddler Care) training module and an Emotional Beginnings course. 3. The Early Head Start employees have also gone through DECA (Devereaux Early Childhood Assessment) training. DECA focuses on social/emotional development training tool that can be used in the classroom. Shows how parents can implement this at home also. 4. Heather Early wanted to know if it is possible to observe a classroom before your child enters a Head Start or Early Head Start. Wendi Matlick explained that all classrooms have an open door policy. Speak with the Team Leader at the site to schedule a time to observe. Chrisma Edward spoke of her experience participating at the site where her child attended. Grants/Budget—Anita Sanderson A. Head Start 1. This is our largest funded amount for 535 HS children. The total budget for the year is $3,991,026. Over 10 months HS has spent $3,157,804. Finance budgeted $3,257,084 which leaves HS within $99,280 of the budget. HS has $833,221 left to spend through April 30, 2010. HS needs $584,989 of In-kind before April 30. B. Early Head Start 1. This funding is for our 40 babies and Prenatal Families. The total spent in February was $40,752. Over 10 months, EHS has spent $373,745. Finance budgeted $348,117 of what EHS would spend over 10 months. EHS is over budget by $25,627. The total budget for the program year is $417,741 with $43,995 remaining. 2. We will need to watch very closely for the next two months. There is no money for substitutes. We will have enough money and come out fine at the end of the program year. C. Head Start Expansion 1. The program year began October 1, 2009. You can see that this funding is broken up by programs. T & TA (Training $ Technical Assistance) is program #91. HS Expansion is represented by #92. 2. In February, HS Expansion spent $11,361. Over 5 months, HS Expansion spent $67,252. Overall, $63,483 was budgeted which HS Expansion has overspent by $3,769. The largest expenses were under supplies and contractual expenditures. We are overspent in Supplies because HS Expansion has been getting Glasgow ready to start up. This will level out over the next 7 months. 3. The total budget is $147,569. There is $80,316 left to spend. D. Early Head Start Expansion 1. The program year began November 1, 2009. In February, EHS Expansion spent $115,152. Over the first 4 months, $226,408 has been spent and $519,714 was budgeted. We are under spent because there was a gap in time between funding and

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E.

F.

G.

H.

I.

start up. The total budget for the program year is $1,688,040 with $1,462,631 left to spend. Healthy Marriage (Connecting for Children) 1. The program year began October 1, 2009. In February, CFC spent $22,400. Over 5 months, $186,224 was spent. There was $201,396 budgeted which shows CFC under budget by $15,172. The total budget for the year is $483,352 which leaves $297,127 left to spend. I Can 1. The program year began October 1, 2009. Over the first 5 months, $260,742 was spent. The amount budgeted for the first 5 months was $142,079. I Can is over budget by $118,663. Contractual and Travel are the highest expenditures because the training take place at the beginning of the program year. This will even out by the end of the year. The total budget is $350,990 with $80,247 left to spend. 2. There is $43,626 towards In–kind. I Can partners with UCLA, who we don’t have to pay, and Johnson & Johnson who give a lot of free products (i.e. lotions, sunscreen, etc.). Early Head Start State 1. The program year began July 1, 2009. In February, EHS State spent $19,960. So far in the 8 months, EHS State has spent $177,448. The total budgeted for 8 months was $256,334 which leaves EHS State under spent by $78,885. The total budget for the year is $384,501 leaving $207,052 to spend over the next 4 months. 2. $150,276 has been spent under Contractual for our child care partners. 3. EHS State has raised $7,921 of In-kind. We need $18,695 before the end of the program year. QI/ARRA 1. The total budget for the program year of 15 months is $297,260. The program year began July 1, 2009. In February, QI/ARRA spent $15,702. Over 8 months, $126,977 was spent. The budget for 8 months was $136,631 which leaves QI/ARRA within $9,654 of the budgeted amount. 2. In-kind was waived for this program! Credit Card—no report because credit card was not paid before the packet was mailed. We will have two reports at the next meeting.

 

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POLICY COUNCIL MEETING  I.

Call to Order—Lisa Thomeczek called meeting to order at 6:35 p.m.  A.

II.

Seating of New Members and Roll Call 

Action Items  A.

Approval of March Agenda  1. Tamara Sutton moved to approve the March Agenda.  Chrisma Edward  seconded the motion.  The motion carried. 

B.

Approval of February Policy Council Minutes  1. Tamara Sutton moved to approve the February Minutes.  Cassandra  Wren seconded the motion.  The motion carried. 

C.

Early Head Start Curriculum Change—Wendi Matlick and Lindsay Massie  1. We are in process of changing the EHS curriculum.  We are now serving  204 babies because of the Expansion grant. We needed to look at aligning both  curriculums.  We currently use High Scope Preschool with 552 Head Start  children.  We have begun training the staff in High Scope Infant‐Toddler  curriculum.  The curriculum won’t change from Infant‐Toddler classrooms to  Preschool classrooms.  2. High Scope curriculum is based in child development.  Our High Scope  trainer took part in writing the Infant‐Toddler curriculum.    3. Under Elements of High‐Quality Early Childhood Programs look at  number 5:  “Involvement of parents as partners with program staff”.  4. “Wheel of Learning” focuses on hands‐on learning with Adult‐Child  Interaction, Physical Environment, Schedules and Routines (i.e. diapering,  feeding, etc.),Child observation.  High Scope Learning Wheel is very similar to  the Preschool Learning Wheel.  5. Key Developmental Indicators (KDIs) is a High Scope checklist for what  children might be doing in each category (i.e. music, movement, language, etc.).  6. The Five Ingredients of Active Learning is used to ensure that the  infant/toddler can flourish. 

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7. Complete curriculum change by next program year.  The staff is divided  into two groups.  Each group has a week of training then they have an  opportunity to go back to the classroom.  8. Nygia Edwards wanted to know if parents can get information about the  curriculum so it can be utilized at home.  a)

D.

Speak with your Team Leader or a CFDA about getting resources. 

Human Resources Report  1. Tamara Sutton moved to approve the Human Resources Report.  Nygia  Edwards seconded the motion.  The motion carried. 

E.

Budget Report  1. Chrisma Edward moved to approve the Budget Reports.  Debby Mehmert  seconded the motion.  The motion carried. 

F.

Quality Assurance, Enrollment and Attendance Reports—Melissa Chambers  1. The Quality Assurance report is an overview of how our program is  doing with work plans, policies, procedures, forms and formats.    a)

The first section gives you a summary of how/what we monitor. 

b)

In February our Monitoring emphasis was Health Services. 

c) Each month we tell you where we are in PIR (Program Information  Report).  This is typically an end of the year report so our percentages will  always look a little off until August.  d) Strengths:  child files look very good across all sites, we are very  excited and working very hard to get our expansion sites up and running  e) System issues:  ChildPlus numbers are still not matching but we are  working diligently with the software company to remedy the issue,  documentation of lead screens   f) We are piloting for the state (Department of Health and Senior  Service) the ability to access lead screens and immunizations.  This could  also help all of us because we could update addresses (contact information).   Helps us help parents so they are not running around trying to find all their  child’s health records. 

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2.

Enrollment Reports  a) Our enrollment is right on track.  Early Head Start is growing rapidly.   The disability percentage is required to be at 10% which is a program wide  requirement for the year.  We have met the 10% within the program year.   We provided an updated report.  b) The Enrolment Report is now two pages:  one for HS and one for EHS  and Prenatal Families.  We have also added the new sites to the report.  c) Early Head Start:  186 funded enrollment slots and we have 87  enrolled.  The number will continue to rise as we are just up and running.  With the new sites added you will see numbers as a little low. 

3. Chrisma Edwards moved to approve the Quality Assurance Report and  the Enrollment and Attendance Reports.  Nygia Edwards seconded the motion.   The motion carried. 

III.

Director’s Report—Mernell King  A. April 10—Men’s Basketball Tournament—you can contact Bryon White if  interested  B.

April 7th—Child Advocacy Day—if interested in going contact Bryon White 

C. April 15­16th—MHSA Parent Leadership Conference (Jefferson City)— contact Nicole Meyer (ext. 237) if interested in attending  1. Cassandra Wren attended the conference last year and explained how  the day went.  She enjoyed the conference and said it was very interesting. 

D.

June 5th—Father’s First Fishing Event at Bass Pro 

E. I Can has done an “email blast” that sent the information for Year 3 to all  the West Coast Head Starts.  The training will be in November in Phoenix, Arizona.  F. Love and Logic is a parent training for social/emotional behaviors in your  children and home.  G. Interpretive Services (Amy Rhodes) is working on making DECA and  Literacy activities available in Spanish.  If any parents know of a family that  speaks Spanish or any other language, please, contact Amy and she will get these 

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families hooked up.  We want to make everyone comfortable and involved in their  child’s development.  H. Dr. Rozario Slack is one of the most premier marriage and father trainer in  the United States is coming to Mid­Missouri.  We have partnered with Douglass  Community Services to bring him in and have a one day training for professionals.   The second day (Saturday, May 1) he will speak with families who are a part of  Connecting for Children.  If interested, contact Rebecca at ext. 230. 

IV.

Program Instruction  A. PI:  Head Start Funding Increase—last year we were told we would only  have COLA (1.84%) money for one year.  The 1.84% will continue!  B. The Missouri Department of Elementary and Secondary Education has  assigned an Assistant Commissioner of Education for Early Childhood—Dr. Kathy  Thornburg from the University of Missouri. 

V.

Report From Sites  A. Heather Early (WFSC) is concerned that there is a possibility that there  won’t be summer school (public) for Kindergarten children.  Heather asked if  there is a possibility to keep the children that are going into Kindergarten over  the summer at the sites.  Mernell said that it depends on the number of kids who  will attend and pay to attend.  Mernell said that we could keep that under  advisement and look into the issue further.  We will work with Patty to see how  many families will be in need for the summer. 

VI.

Adjournment A. Tamara Sutton moved to adjourn.  Nygia Edwards seconded the motion.   The motion carried at 7:25 p.m. 

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CONFIDENTIAL PERSONNEL REPORT TO THE HEAD START POLICY COUNCIL 04-06-10

CMCA Head Start and Early Head Start New Hires 03-11-10 to Accepted to Date

SITE Glasgow Centralia Moniteau Tiger Paws WFSC Capital ELC Capital ELC

HIRE DATE 03/15/10 03/17/10 03/17/10 03/29/10 04/05/10 04/05/10 04/05/10

JOB TITLE Teacher Aide Teacher Aide Custodian Teacher Aide CFDA - EHS CFDA CFDA

STATUS AFT APT APT RPT RFT RFT RFT

Degree

MSW BS Ed and Sociology BS Early Childhood

THERE WERE NO CMCA HEAD START TERMINATIONS FOR 03/11/10 to 04/06/10.

Note: “Annual” positions are defined as positions expected to be active for approximately 9 months of each calendar year. “Regular” positions are defined as positions expected to be active for approximately 12 months of each calendar year. FT = Full-Time. PT = Part Time.


CMCA Employment Listings

1 of 1

http://www.showmeaction.org/employ/employment.php

CMCA EMPLOYMENT OPPORTUNITIES UPDATED 04/01/2010 Position Open Teacher Aide Substitute Teacher Substitute Teacher Aide

Area Cole County 8 County Service Area 8 county service area

Hrs/Wk 20 As Needed As Needed

Type In-House/Public In-House/Public In-House/Public

Ann/Reg Regular n/a n/a

App Deadline April 30, 2010 Until Filled Until Filled

Click here to print the employment listings

To apply for a position, mail your application to CMCA, Attn: HR, 807-B N. Providence, Columbia, MO 65203, fax 573-875-2689 or email to HRAssistant@ShowMeAction.org.

Applications must be filled out completely. Applications must be turned in by the closing date in order to be considered for a specific position. If sent by mail, applications are accepted only if the postmark on the envelope meets the above guidelines. Click on the position title to see the job description. Applications can be printed off from our employment link. When applying for a position, please specify the title and location of the position.

Note: “Annual” positions are defined as positions that are expected to be active for approximately 9 months of the calendar year. “Regular” positions are defined as positions that are expected to be active for approximately 12 months of the calendar year.

Copyright ©:Central Missouri Community Action, 2007 - EOE

4/1/2010 12:07 PM


Central Missouri Community Action HEAD START Summary Budget Comparison From 3/1/2010 Through 3/31/2010 Account Code

Account Title

Spent this Month

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

HS FY00 20 130 160 180 200

HEAD START HEAD START - T & TA Travel Supplies Contractual Other

1,740.54 0.61 0.00 95.20

29,887.24 1,526.29 180.00 20,352.47

Total 20

HEAD START - T & TA

1,836.35

51,946.00

47,617.10

(4,328.90)

51,946.00

6,864.92 1,902.69 34,521.58 0.00 0.00 649.78

102,944.63 29,037.70 335,852.91 821.45 567.10 7,537.86

120,330.28 33,496.29 352,423.66 620.51 4,046.13 11,046.86

17,385.65 4,458.59 16,570.75 (200.94) 3,479.03 3,509.00

131,269.42 36,541.43 389,298.13 677.00 4,414.00 12,051.00

43,938.97

476,761.65

175,984.81 61,830.30 4,216.74 32,891.72 27,600.00 339.45 38,620.59

1,638,914.97 576,740.52 7,843.30 151,021.05 141,234.00 13,437.07 489,742.43

341,483.61

3,018,933.34

21 100 110 120 130 160 200 Total 21 22 100 110 130 160 170 180 200 Total 22

HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Travel Supplies Other HEAD START ADMINISTRATION HEAD START - PROGRAM Personnel Fringe Benefits Travel Supplies Equipment Contractual Other HEAD START - PROGRAM

18,004.25 353.87 0.00 29,258.98

(11,882.99) (1,172.42) (180.00) 8,906.51

19,641.00 386.00 0.00 31,919.00

574,250.98

97,489.33

1,655,764.47 571,652.27 1,866.37 133,668.37 140,022.71 19,829.37 491,566.93

16,849.50 (5,088.25) (5,976.93) (17,352.68) (1,211.29) 6,392.30 1,824.50

1,829,922.04 632,661.98 2,036.00 145,820.00 152,752.00 21,632.00 536,255.00

191,007.07 55,921.46 (5,807.30) (5,201.05) 11,518.00 8,194.93 46,512.57

3,014,370.49

(4,562.85)

3,321,079.02

0.00 0.00 0.00 3,106.37 0.00 0.00

3,271.26 870.60 600.28 3,130.56 201.80 12,175.01

Total 24S

HEAD START - HEALTHY SMILES

3,106.37

20,249.51

40,104.00

19,854.49

43,750.00

390,365.30

3,567,890.50

3,624,055.32

56,164.82

3,991,026.00

455,516.59

Additional Head Start In-Kind needed through March 2010:

$

371,877.22

28,324.79 7,503.73 53,445.22 (144.45) 3,846.90 4,513.14

45,202.08

HEAD START - HEALTHY SMILES Personnel Fringe Benefits In-Direct Supplies Contractual Other

In-Kind

0.00

521,963.73

24S 100 110 120 160 180 200

GRAND TOTAL

(10,246.24) (1,140.29) (180.00) 11,566.53

4,169.49 1,075.62 776.27 4,611.75 1,833.37 27,637.50

898.23 205.02 175.99 1,481.19 1,631.57 15,462.49

4,548.54 1,173.59 846.87 5,031.00 2,000.00 30,150.00

925,470.00

302,145.68

1,277.28 302.99 246.59 1,900.44 1,798.20 17,974.99 23,500.49 423,135.50


Central Missouri Community Action EARLY HEAD START Summary Budget Comparison From 3/1/2010 Through 3/31/2010

Account Code

Account Title

Spent this Month

Spent Overall

CAN Spend for 11

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 11 Months

Months

Total Budget

EARLYHS 70 130 160 200

EARLY HEAD START EARLY HEAD START T&TA Travel Supplies Other

0.00 0.00 0.00

2,198.00 7.88 653.30

5,027.88 45.87 3,527.37

Total 70

EARLY HEAD START T&TA

0.00

2,859.18

8,601.12

5,741.94

9,383.00

128.51 28.23 4,470.78 0.00 0.00 11.62

2,129.46 534.79 41,783.13 0.00 12.37 118.05

2,316.66 555.58 39,390.22 323.62 169.62 193.27

187.20 20.79 (2,392.91) 323.62 157.25 75.22

2,527.25 606.10 42,971.00 353.00 185.00 211.00

4,639.14

44,577.80

42,948.97

(1,628.83)

46,853.35

2,275.55

23,726.22 8,051.12 0.00 1,222.88 0.00 25.55 2,202.17

210,799.23 78,094.51 31.59 12,199.88 0.00 1,936.25 32,397.27

194,206.03 69,076.08 2,669.37 17,148.12 19,771.59 1,283.37 27,225.11

(16,593.20) (9,018.43) 2,637.78 4,948.24 19,771.59 (652.88) (5,172.16)

211,860.75 75,355.90 2,912.00 18,707.00 21,569.00 1,400.00 29,700.00

1,061.52 (2,738.61) 2,880.41 6,507.12 21,569.00 (536.25) (2,697.27)

EARLY HEAD START PROGRAM

35,227.94

335,458.73

331,379.67

(4,079.06)

361,504.65

26,045.92

GRAND TOTAL

39,867.08

382,895.71

382,929.76

417,741.00

34,845.29

71 100 110 120 130 160 200 Total 71 72 100 110 130 160 170 180 200 Total 72

EARLY HEAD START ADMINISTRATION Personnel Fringe Benefits In-Direct Travel Supplies Other EARLY HEAD START ADMINISTRATION EARLY HEAD START PROGRAM Personnel Fringe Benefits Travel Supplies Equipment Contractual Other

In-Kind Additional EHS In-Kind needed through March 2010:

10,607.64 $

77,534.95

2,829.88 37.99 2,874.07

34.05

5,485.00 50.00 3,848.00

96,172.00

3,287.00 42.12 3,194.70 6,523.82

397.79 71.31 1,187.87 353.00 172.63 92.95


Central Missouri Community Action HS EXP Summary Budget Comparison From 3/1/2010 Through 3/31/2010 Account Account Title

Code

Spent this Month

Spent Overall

CAN Spend for 6

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 6 Months

Months

Total Budget

HS EXP 91 130 160 200

HEAD START EXPANSION HS EXPANSION - T & TA Travel Supplies Other

0.00 0.00 0.00

140.00 45.00 0.00

Total 20

HEAD START - T & TA

0.00

185.00

7,660.61 2,755.85 1,458.30 14.81 0.00 213.40

25,289.78 9,257.93 4,836.68 26,236.80 12,880.00 970.73

HS EXPANSION

12,102.97

79,471.92

77,357.78

(2,114.14)

144,675.00

65,203.08

GRAND TOTAL

12,102.97

79,656.92

78,804.80

(852.12)

147,569.00

67,912.08

92 100 110 120 160 180 200 Total 92

HS EXPANSION Personnel Fringe Benefits In-Direct Supplies Contractual Other

0.00

In-Kind Additional Head Start In-Kind needed through March 2010:

$

14,540.57

346.98 25.02 1,075.02

206.98 (19.98) 1,075.02

694.00 50.00 2,150.00

554.00 5.00 2,150.00

1,447.02

1,262.02

2,894.00

2,709.00

35,428.88 13,672.41 7,266.93 13,560.00 6,349.98 1,079.58

10,139.10 4,414.48 2,430.25 (12,676.80) (6,530.02) 108.85

63,422.00 26,035.00 13,239.00 27,120.00 12,700.00 2,159.00

38,132.22 16,777.07 8,402.32 883.20 (180.00) 1,188.27

26,937.00


Central Missouri Community Action EHS-EXP Summary Budget Comparison From 03/01/2010 Through 03/31/2010 Account Code 96

Account Title

Spent this Month

Spent Overall

CAN Spend for 5

Under or (Over)

Total Budget for 11

Under or (Over)

Months

Spent for 5 Months

Months

Total Budget

100 110 120 130 160 200

EHS EXP - T & TA Personnel Fringe Benefits In-Direct Travel Supplies Other

0.00 0.00 0.00 4,950.00 75.29 2,024.75

42,745.29 11,846.23 7,642.81 10,275.62 75.29 40,326.14

Total 96

EHS EXP - T & TA

7,050.04

112,911.38

97,668.45

97 100 110 120 130 160 170 180 200

EHS EXP - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Equipment Contractual Other

54,147.01 19,111.40 10,256.18 0.00 8,974.12 0.00 0.00 2,118.56

94,481.69 33,050.64 17,854.53 0.00 92,529.95 0.00 0.00 35,468.12

185,741.33 71,108.49 38,013.76 3,474.55 102,766.80 68,181.80 71,472.75 44,665.90

Total 97

EHS EXP - PROGRAM

94,607.27

273,384.93

585,425.38

312,040.45

1,544,615.00

101,657.31

386,296.31

683,093.83

296,797.52

1,688,040.00

GRAND TOTAL

IN-KIND REQUIREMENTS WAIVED

46,926.00 4,936.00 7,676.00 1,140.90 701.80 36,287.75

4,180.71 (6,910.23) 33.19 (9,134.72) 626.51 (4,038.39) (15,242.93)

91,259.64 38,057.85 20,159.23 3,474.55 10,236.85 68,181.80 71,472.75 9,197.78

46,926.00 4,936.00 7,676.00 2,510.00 1,544.00 79,833.00 143,425.00

569,920.00 218,738.00 116,721.00 7,644.00 226,087.00 150,000.00 157,240.00 98,265.00

4,180.71 (6,910.23) 33.19 (7,765.62) 1,468.71 39,506.86 30,513.62

475,438.31 185,687.36 98,866.47 7,644.00 133,557.05 150,000.00 157,240.00 62,796.88 1,271,230.07 1,301,743.69


Central Missouri Community Action HEALTHY MARRIAGE Summary Budget Comparison From 3/1/2010 Through 3/31/2010 Account Code 88

Account Title

Spent this Month

Spent Overall

CAN Spend for 6

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 6 Months

Months

Total Budget

100 110 120 130 160 180 200

HEALTHY MARRIAGE - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

15,123.80 4,771.55 2,785.35 1,337.90 468.26 1,680.00 4,715.37

86,841.68 26,352.53 15,847.19 4,218.01 3,355.59 11,780.00 69,470.03

Total 88

HEALTHY MARRIAGE - PROGRAM

30,882.23

217,865.03

241,676.04

23,811.01

483,352.00

GRAND TOTAL

30,882.23

217,865.03

241,676.04

23,811.01

483,352.00

28,943.10

In-Kind Additional Healthy Marriage In-Kind needed through March 2010:

$

25,523.16

100,420.98 28,601.04 19,095.00 5,572.02 9,503.04 6,706.98 71,776.98

13,579.30 2,248.51 3,247.81 1,354.01 6,147.45 (5,073.02) 2,306.95

200,842.00 57,202.00 38,190.00 11,144.00 19,006.00 13,414.00 143,554.00

120,838.00

114,000.32 30,849.47 22,342.81 6,925.99 15,650.41 1,634.00 74,083.97 265,486.97

265,486.97


Central Missouri Community Action I CAN Summary Budget Comparison From 3/1/2010 Through 3/31/2010 Account Code 89 100 110 120 130 160 180 200 Total 89

Account Title

Spent this Month

I CAN - PROGRAM Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

Spent Overall

CAN Spend for 6

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 6 Months

Months

Total Budget

4,587.01 1,305.83 825.00 2,842.60 626.08 0.00 2,262.34

28,238.02 7,923.12 5,062.56 52,418.61 19,411.39 90,668.00 72,156.26

28,095.54 7,336.08 5,243.52 32,250.06 12,898.50 50,171.52 34,500.00

(142.48) (587.04) 180.96 (20,168.55) (6,512.89) (40,496.48) (37,656.26)

I CAN - PROGRAM

12,448.86

275,877.96

170,495.22

(105,382.74)

340,990.00

GRAND TOTAL

12,448.86

275,877.96

170,495.22

(105,382.74)

340,990.00

43,626.56

In-Kind Additional I CAN In-Kind needed through March 2010:

$

25,342.93

56,191.00 14,672.00 10,487.00 64,500.00 25,797.00 100,343.00 69,000.00

85,248.00

27,952.98 6,748.88 5,424.44 12,081.39 6,385.61 9,675.00 (3,156.26) 65,112.04

65,112.04


Central Missouri Community Action EHS STATE Summary Budget Comparison From 3/1/2010 Through 3/31/2010

Account Code

Account Title

EHS-ST 105 100 110 120 130 160 180 200

EHS STATE EHS STATE Personnel Fringe Benefits In-Direct Travel Supplies Contractual Other

Total 105

Spent this Month

Spent Overall

CAN Spend for 9

Under or (Over)

Total Budget for 12

Under or (Over)

Months

Spent for 9 Months

Months

Total Budget

8,579.97 2,554.92 1,654.76 0.00 1,756.11 0.00 3,151.54

64,301.59 21,535.29 11,845.04 540.00 37,274.13 40,555.75 35,073.46

75,918.51 24,424.11 14,850.72 2,745.00 11,299.14 136,153.17 22,985.37

11,616.92 2,888.82 3,005.68 2,205.00 (25,974.99) 95,597.42 (12,088.09)

101,224.65 32,565.44 19,800.93 3,660.00 15,065.48 181,537.50 30,647.00

36,923.06 11,030.15 7,955.89 3,120.00 (22,208.65) 140,981.75 (4,426.46)

EHS STATE

17,697.30

211,125.26

288,376.02

77,250.76

384,501.00

173,375.74

GRAND TOTAL

17,697.30

211,125.26

288,376.02

77,250.76

384,501.00

173,375.74

In-Kind Additional EHS-ST In-Kind needed through March 2010:

10,489.37 $

21,179.42

57,675.15


Central Missouri Community Action QUALITY IMPROVEMENT-ARRA Summary Budget Comparison From 3/1/2010 Through 3/31/2010 Account Account Title

Code

QI-ARRA QUALITY IMPROVEMENT-ARRA 122 HEADSTART - QI-ARRA 100 Personnel 110 Fringe Benefits 120 In-Direct 160 Supplies 180 Contractual 200 Other Total 122 172 100 110 120 160 200 Total 172

TOTAL HEADSTART - QI-ARRA EHS - QI-ARRA Personnel Fringe Benefits In-Direct Supplies Other TOTAL EHS - QI-ARRA GRAND TOTAL In-Kind Waived

Spent this Month

Spent Overall

CAN Spend for 9

Under or (Over)

Total Budget for 15

Under or (Over)

Months

Spent for 9 Months

Months

Total Budget

9,727.52 3,229.59 1,814.00 0.00 554.10 3,693.14

70,529.45 25,843.10 13,327.58 28.30 554.10 22,867.18

72,506.38 19,142.38 13,563.99 0.00 15,000.01 15,000.01

19,018.35

133,149.71

369.11 131.68 70.11 0.00 700.31

3,688.66 1,264.12 696.79 1,351.20 7,141.33

1,271.21

14,142.10

21,392.30

7,250.20

28,523.00

14,380.90

20,289.56

147,291.81

156,605.07

9,313.26

297,260.00

149,968.19

135,212.77

3,993.37 518.40 667.77 0.00 16,212.76

1,976.93 (6,700.72) 236.41 (28.30) 14,445.91 (7,867.17) 2,063.06

304.71 (745.72) (29.02) (1,351.20) 9,071.43

128,116.00 71,132.32 29,488.68 0.00 20,000.00 20,000.00 268,737.00

5,324.00 691.68 890.32 0.00 21,617.00

57,586.55 45,289.22 16,161.10 (28.30) 19,445.90 (2,867.18) 135,587.29

1,635.34 (572.44) 193.53 (1,351.20) 14,475.67


Central Missouri Community Action HEAD START PROGRAM

Quality Assurance Summary Report

ONGOING MONITORING for the Month of: March 2010 SUMMARY OF ONGOING MONITORING ACTIVITIES  Different data sources were utilized by the team during this monitoring period; review of Participant Files,  classroom observations, review of Child Plus reports (database), etc.  Strengths were identified by the team along  with areas needing improvement.  The monitoring emphasis for the month is reviewed using the OHS Monitoring  Tool and review of the program work plan, policy, procedure, forms, and formats.  Monitoring Emphasis for the month:  Disability Services  PROGRAM INFORMATION REPORT (PIR) – Comparison of Performance Indicators  HEAD START EARLY HEAD START  As of 04/01/10

2008-09

2007-08

2008-09

2007-08

01. Children up to date on a schedule of Preventative and Primary Health Care:

As of 04/01/10

16.69%

91%

93.20%

16.36%

94%

88.68%

02. Children needing medical treatment:

0.00%

0.00%

0.00%

0.00%

0.00%

2.13%

03. Children receiving medical treatment:

0.00%

--

--

0.00%

--

100.00%

50.40%

**

91.42%

NA

--

--

18.83%

31%

22.30%

NA

--

--

17.86%

18%

36.51%

NA

--

--

91.16%

101%

104.69%

54.54%

73%

100.00%

92.63%

94%

91.28%

69.09%

89%

100.00%

74%

80.33%

100%

83.33%

04. Children completing dental exams: (Preschool Only) 05. Children needing dental treatment: (Preschool Only) 06. Children receiving dental treatment: (Preschool Only) 07. Children with up-to-date, or all possible, immunizations: 08. Children enrolled in Medicaid, SCHIP, or Paid Health Insurance at EOY: 09. Classroom teachers with an ECE or related degree ( AA, BA or graduate):

Strengths    

Teamwork Volunteers  Parent Involvement 

Possible systems issues  

None to report at this time 

Plan of action  

None to report at this time. 

SUMMARY OF the Enrollment Report (Pages 2‐3)  

No concerns to report at this time. 

SUMMARY OF the Attendance Report (Page 4)  

Attendance has been reviewed and Analyzed for the month. All sites that were below 85% attendance have  documented reasons why children were absent. The HS Management Team has no concerns at this time. 

Page 1 of 4


HEAD START

40

Last Day 40

Enrolled 27

0-100% 2

101-130

0

2

>130

0

0

0

1

Foster

0

0

5

2

Homeless

5

0

3

6

Public Asst.

0

0

0

0

Concern

1

3

2

3

Disability

Monthly Totals:

F.E.

2

1

9

Income Eligibility

40 10 4

2

Mar-10 Site Name

9

9

Waitlist

WFSC 21 4

6

County

20 23

20

Local ID

20 17

20

2101

2102 Lakeview 30

20 2

3

1

1

11

18

0

0

0

5

3

5

4

17

Centralia

Community R6

AUDRAIN

2202

2103 33

3

0

60

0

9

59

1

14

3

8

60

BOONE

1

3

0

4

Park

2203 15

1

0

6

114

0

20

0

0

33

0

14

0

32

0

6

8

0

30

1

3

6

Tiger Paws

2

1

3

2

2213 24

0

0

38

2

0

1

37

0

0

0

30

4

1

0

Worley 24

2

1

2209 48

1

2

114

34 22

8

40

28

3

1

7

40

21

0

0

36

CALLAWAY

14

12

1

13

Callaway County

2301

4

3

2

82

6

0

2

80

36

0

0

80

COLE

20

2

1

Cole East

2401

36

14

19

59

4

41

20

3

18

0

0

41

17

36

20

37

131

1

39

Howard County

20

37

33

0

40

Glasgow 17

36

5

0

40

Moniteau County

29

6

40

Linn

38

2

Clubhouse

COOPER HOWARD MONITEAU OSAGE

325

10% or >

10.69%

10

0.00%

337

23.73%

3

5.98%

571

0.91%

19

5.25%

556

<10%

19

6.88%

552

<35%

20

Cole West

2501

2406 2601 2602 2701 2851 Chamois

58.88%

# of children/pregnant mothers enrolled on the reporting date or terminated and still in 30-day replacement window prior to reporting date. Reported on-line to ACF each month.

61.05%

Cumulative number of children served during the reporting month.

2852

100.54%

Last Day:

>97%

Enrolled:

All Terminated Children were not replaced within 30 days; the end of the part-day program option is less than 60 days away. In accordance with PS 1305.7. See ChildPlus Report 2210 in Enrollment Binder.

Mandated Requirements

Vacancies:

Page 2 of 4


CALLAWAY

BOONE

AUDRAIN

County

EARLY HEAD START Mar-10 Local ID 2104 2102 1200 1211 2301

7

Waitlist 10

0

0

0-100% 101-130 >130 0

Foster

1

Homeless

0

Public Asst.

0

Concern

0

Disability

Monthly Totals: Enrolled

Income Eligibility 11

F.E. Last Day

0

11

Site Name

0

Community Early Learning 16

0

1

0

0

3

2

4

1 0

0

3

1 0

0 0

9 0

13 0

13 0

13 0

20 5 17

WFSC 52

0

25

0

8

7

26

1

8 0

24 0

0

0

8 0

0

0

Bear Creek 8

2

5

Tiger Paws 4

0

0

0

1

0

0

0

0

1

0

1

5

0

3

0

5

0

0

0

0

0

0

0

0

16

1

0

3

0

16 1

0

0

0

16 0

0

19 0

Callaway County 4

5

3

0

20

5

8 2 3

10 33 3

8 4 1

10 31 8

16 4 4

16 24 8

JC Day Care 4 4

Capital Early Learning Open Book 16

COLE Clubhouse 10

2407

2409

COOPER Howard County

2408 2501 Moniteau County

1

0 0

HOWARD

0 0

MONITEAU

0 0

2601

0 0

2701

0 0

5

0 0

0

OSAGE

0 0

31

8 4

13

8 4

1

8 4

3

16 4

3

Chamois Linn

100

0.00%

7

2

0

0

Foster

1

Homeless

3

0

3

Public Asst.

0

0

0

Concern

0

0

0

Disability

10% or >

0.53%

107

16.32%

152

6.84%

151

0.53% <10%

1.58% <35%

52.63% 1.97%

190 79.47%

1

1

0

>97%

Monthly Totals:

13

0

0

Mandated Requirements

2852 2851

PRENATAL FAMILIES F.E. Last Day

0

0

Income Eligibility 0-100% 101-130 >130

11

2

0

Waitlist

Site Name

12

8

1

Enrolled

Central Office

2

1

County

BOONE

14

1

Mar-10 Local ID 1213 13

10% or >

0.00%

2

0.00%

14

21.43%

2

7.14%

Cole

0.00%

COLE

0.00%

# of children/pregnant mothers enrolled on the reporting date or terminated and still in 30-day replacement window prior to reporting date. Reported on-line to ACF each month.

<10%

Cumulative number of children served during the reporting month.

<35%

57.14% 14.29%

2401

92.86%

Last Day:

>97%

Enrolled:

All Terminated Children were not replaced within 30 days; the end of the part-day program option is less than 60 days away. In accordance with PS 1305.7. See ChildPlus Report 2210 in Enrollment Binder.

Mandated Requirements

Vacancies:

Page 3 of 4


Site Name

HEAD START AND EARLY HEAD START Mar-10 Local ID County Community Early Learning

F.E. 16

Enrolled 11

ADA

#DSS Child Care Subsidy

# Lunch

19

8

84.66%

NA

NA 638

NA

421 243

8

680 461

NA 316

34

343 225

NA 333

5508

Bear Creek CFDC

NA 329

7813

Centralia

5751

1211

Clubhouse

Open Book

90

2202

CALLAWAY

COLE

COOPER HOWARD MONITEAU

86.16%

88.26% 88.83%

2203

2409

2301 2401 2406 2407 2408 2501 2602 2601 2701 OSAGE

NA

# PM Snack

CACFP MEALS PROVIDED # Breakfast

NA

2104

NA

NA

NA

NA 266

NA

789

95.24%

782

NA 220

NA 833

20

NA 220

851

NA 883

20

814

NA 934

220

Community R-VI*

NA

NA

NA 895

452

542

AUDRAIN

NA 33

217

NA

631

2103

60

NA 80.70%

NA

NA

345

285

NA 877

NA 260

60 58

12

87.50%

9

543

1169

NA

8 38

84.45%

258

838

81.33%

Park 54 56

NA 30

NA

82.35%

Pregnant Moms 30

10

NA 79.37%

NA

NA

53

Tiger Paws 52

88.39%

NA

NA

NA

250

21

Worley 16

82

NA

NA

NA

NA

484

60

Callaway County

41

85.47%

NA

NA

225

20

Capital Early Learning 84

8

85.77%

NA

NA

WFSC

Cole East

16

40

33

92.13%

84.28%

Lakeview

Cole West

24 44

20

45

NA

2102

JC Daycare

17

83.85% 80.41%

NA

2101

1200

Glasgow

48

44 41

92.52%

91.48%

11 7

2213

Howard County

46

24

27

BOONE

2209

Moniteau County

21

36

2852 2851

731

Average Daily Attendance (ADA) is tracked and analyzed in accordance with 1305.8 of the Head Start Performance Standards.

754

ADA:

For the purpose of this report, we are only reporting the children for whom we receive DSS reimbursement. (Those that are enrolled in a full-day classroom.) For more information on the DSS/Child Care Assistance Program, please visit http://dss.mo.gov/cd/childcare/pdf/ccare.pdf.

NA

Linn

Chamois*

NA

TOTAL

DSS Child Care Subsidy:

For more information regarding the Child and Adult Care Food Program (CACFP), please visit http://www.fns.usda.gov/CND/Care/CACFP/aboutcacfp.htm.

*Reimbursement collected by partner.

CACFP Meals Provided:

Page 4 of 4


Central Missouri Community Action Early Childhood Programs - Head Start and Early Head Start Passion – Commitment – Excellence

CMCA Head Start Director’s Report April 7, 2010 CMCA Head Start 2009-2010 “The Year of Leadership Development” EXCITING NATIONAL NEWS TO SHARE *Ming Wong, CMCA Head Start Father of the Year has been named the winner of the National Father of the Year Award by the NHSA – he will receive his award at the National Head Start Association meeting in Dallas, TX in early May. **Mr. Bob Green, CMCA Transportation Assistant and Support Staff of the year has been named the winner of the National Support Staff member of the Year Award by the NHSA - he will receive his award at the National Head Start Association meeting in Dallas, TX in early May.

Let’s give Ming and Bob a BIG CONGRATULATIONS!!!!!!!!!!!!!!!!!!! Policy Council Members will be meeting on Thursday, April 15th at the Central Missouri Community Action Central Offices. Come join us for a light meal at 5:30, committee meetings at 6:00 and PC meeting immediately following the committee meeting. We look forward to seeing you there. Self-Assessment Committee will meet on April 15th beginning at 4:00 PM in Mernell King’s Office in the central office. The committee has begun the process of reviewing all Self-Assessment items and will work with the Head Start Administrative Team to assure a thorough Self-Assessment is conducted.

1


OTHER IMPORTANT REMINDERS AND UPCOMING EVENTS: April 15-16th MHSA Parent Leadership Conference, Governor’s Office Building, Jefferson City May 1st – Dr. Rozario L. Slack will present to families of our CFC program at a conference held in Jefferson City on May 1, 2010 – talk with the CFC team June 5th – Father’s First Fishing Event – picnic lunch and fishing at Bass Pro in Columbia ** HS moms group will be holding an event in May – more to come! CMCA Head Start parents attended Child Advocacy Day in Jefferson City on April 7th, 2010 – we will update you at the meeting! PROGRAM UPDATES: Intervention Team Updates: Training updates CMCA staff have had the opportunity to receive training by Dr. Thomas Moore on Friday, April 9, 2010. Please see the attached flyer to learn more about this National Head Start training and leader in the Early Childhood Field Meetings, meetings, meetings…. There will be a meeting with all LEA (Local Education Agencies – school districts) on Monday, April 12, 2010. The purpose of the meeting is to discuss with Parents as Teachers personnel and with school administrators the various models for working collaboratively to bring PAT curriculum to Early Head Start families in the 8-county service area. We will have a progress report at the meeting. A conference call/meeting was held with the Missouri First Steps Coordinators and managers in our service area on March 24th. This meeting was very successful in assisting our EHS in receiving referrals from infants/toddlers with special needs. We will most definitely continue to meet our enrollment requirement that we serve infants/toddlers with diagnosed disabilities (must be 10% of total or more).

2


FAMILY DEVELOPMENT UPDATES: 100 Man Lunch - It’s time to celebrate another HUGE success of our team! As the result of our 6th Annual 100 Man Lunch, 551 adults were present to support the learning of our students. The smiles and laughter observed as children were greeted by their lunch mate were truly amazing! A big thanks to Barnes and Noble who generously donated quality books, allowing each participant to engage in a literacy building experience together. The event brought extensive public awareness of our program and the significance of fathers’ participation in the educational experiences of their children! The time and effort that each of you put into making this such a wonderful experience for everyone is very much appreciated! Fathers First – On Saturday, April 10th Fathers First will host a men’s only basketball tournament. The event will be held at the Armory in Columbia from 10:00-4:00. Please encourage all father figures to take advantage of this opportunity to compete and have fun! We hope to see entire families coming to cheer for them and will have snacks and children’s activities for them. PRIZES will be given to the top performers! Parenting with Love and Logic – Family Development Advocate II, Dave Bruns is now certified as a Love and Logic Instructor. He is eager to share his knowledge with your parent groups and welcomes the opportunity to present to them. The primary goal of the Love and Logic program is to give parents practical strategies for reducing behavior problems, increasing motivation, and building assets which contribute to life-long responsibility and resiliency. Child Advocacy Day – On April 7th Child Advocates will gather at the State Capitol out of concern for children and families. Missouri’s annual Child Advocacy Day is an opportunity for parents, providers, and community members to speak up and ask lawmakers to make the health, safety, and education of Missouri’s children a top priority for the state. Training is offered to provide advocates with the knowledge, confidence, and tools to effectively communicate with state lawmakers. Our goal is to have one parent from each site involved. I CAN UPDATE: The I CAN training for year 3 will be held in Phoenix, Arizona November 11th and 12th, 2010. We are so excited to be able to offer the HCI health literacy training to another 23 Head Start grantees – this time from the West Coast.

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The local I CAN…Help My Child Stay Healthy project has trained 104 families this year – the year-end graduation will be held later…keep looking for information. CFC (Connecting for Children) Updates: Connecting for Children report to board/policy council: The yearly CFC requirement is to deliver 496 units (446 delivered as CORE communication training and 50 delivered as BOOSTER training). At the conclusion of quarter 2, CFC has delivered a total of 439 units (1 unit = 8 hours of training): *331 CORE units *108 as BOOSTER units (this is more than double our YEARLY requirement) *There are currently 120 NEW people that have joined CFC in this program year alone. *At each event we have approximately 66% of our population from Head Start or Early Head Start. *There are 3 HS/EHS sites that have low/no family participation in CFC: Laddonia, Lakeview, Glasgow –efforts will be made to visit those sites to recruit for next CORE event scheduled for April 17-18 in Columbia. More CFC Updates: April 17-18 is our next mega event which will feature two curricula: Family Wellness (for co-parents and individuals and includes stepfamily information) and Within Our Reach (for couples). Within Our Reach will be delivered in a one-day format and families can choose to either attend on Saturday OR Sunday. Family Wellness will be an overnight retreat format. Tera Rogers is leading a group, including the Healthy Marriage program director from DCS Head Start in Hannibal, the Missouri Head Start State Collaboration Office and the Missouri Head Start Association, all of whom are working to bring Dr. Rozario L. Slack to Missouri. The purpose is to train staff and parents and highlight the great work of the Missouri Healthy Marriage programs (CMCA and DCS). Plans are underway to bring a 1-day training event for professional development to Missouri April 30. More to come as the plans solidify. We are excited to be a part of bringing this awesome training to Missouri. Dr. Slack will stay overnight and will be our featured trainer on May 1st. He will speak about fatherhood and other topics families won’t want to miss! We will be welcoming our neighboring Healthy Relationship program from Hannibal, MO. They will be bringing approximately 20 families to join our Connecting for Children families. 4


For any information regarding enrollment or signing up for a class, please have families call us at 443-8706 or toll-free at 800-706-1742 ext. 230 (Rebecca), ext. 222 (Nolanda) or ext. 232 (Amy-for Spanish speaking participants or enrollment and questions). We also have information on other trainings offered in the community that we can refer families to so don't hesitate to contact us! GRANT UPDATES: Continuation Refunding Application – HS and EHS (Year 45 Application) – awaiting approval – will begin new funding year May 1, 2010 Early Head Start - State (year 2) – awaiting approval Childcare Facility Improvement Grants (ARRA funded) – State (1 for HS and two for EHS) – awaiting approval

FEDERAL REPORTING: ARRA Reports are due quarterly – Reports were submitted on 4/2/2010 for the following ARRA funded grants: EHS Expansion HS Expansion Cola/Quality (HS and EHS) I CAN quarterly report (quarter 2) will be submitted to the Office of Head Start 4/30/2010 CFC quarterly report (quarter 1) will be submitted to the Office of Head Start 4/30/2010 Health Service Advisory Committee (HSAC) – met on March 18th. The meeting was very productive and covered a lot of topics including Emergency Preparedness. Peer Review Updates: We continue to wait on the final report from the Office of Head Start. We continue to report based on what “non-compliance” issues were shared with the staff of the CMCA program while the Peer Review team was onsite: Both PANCs (Potential Areas of Non-Compliance) were corrected onsite during the onsite Peer Review 5


UPDATES: -

-

PANC # 1 - Finance Director did not have a criminal background on file nor did she have required health exams/screenings in her HR files. Immediate Correction: Finance Director now has Criminal Background Screen and Health Exam (with TB testing) – This item is found in the T/TA plan of FY’10 PANC #2- Toddlers were eating raw carrots at Bear Creek– Immediate Correction: RAW foods are NOT fed to infants/toddlers. Menus reflect that requirement and procedures have been revised. Policies are being reviewed with the Registered Dietitian to see if they, too, need to be updated/changed. In addition, staff re-training has occurred. This item is also in the T/TA plan of FY ‘10

PARTNERSHIP UPDATES: Howard County HS Expansion – is up and running with children attending in Glasgow, Missouri in their new classroom at the Glasgow Elementary School. The EHS Classroom in Fayette is up and running and looks wonderful! Community R-6 in Laddonia – we are expanding our current partnership to include infants and toddlers. The school has a small house which will be renovated for infant/toddler care. The house is located on the school campus and would serve infants/toddlers of the school district service area in Audrain County. Contractors are working on the required renovations and we should be operational soon! Chamois Public Schools – we are working with the Chamois School District to expand our partnership by placing a larger modular classroom unit on the school grounds in order to serve infants, toddlers and preschool children. We have had a long relationship with the schools in Chamois and we look forward to expanding this partnership. The District has signed the lease agreement which was necessary for us to begin the process of preparing the land for the arrival of the triple-wide modular which will hold the EHS and HS classrooms .We are now awaiting the delivery and set up of the modular classroom. This is a large undertaking as the modular is a triple wide unit which will have a kitchen. Columbia Housing Authority – we are discussing space needs with the Columbia Housing Authority. They are interested in assisting our program meet space needs for the program in the city of Columbia and have provided commitment from the CHA Board to continue discussion of using space at Bear Creek for a much needed preschool classroom. If we accomplish this, there will be space at Tiger Paws (Columbia) for offices for staff. In addition, the children who attend Bear Creek would have access to preschool in their current school

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“neighborhood”. We continue to meet with the administrators of the CHA and are very hopeful about the possibilities this partnership can bring. WFSC in Mexico – now has space for the care of infants and toddlers. We appreciate the WFSC Board for their support in our ongoing upgrading and renovation of the space to accommodate infants/toddlers and the preschool children. WFSC recently held an Open House/Ribbon Cutting to celebrate their Infant/toddler expansions – Congratulations to Patty and team! Lincoln University – is beginning the renovations necessary to develop a space partnership for EHS classrooms in Jefferson City (on the Lincoln campus). We have a lease agreement finalized and ready to sign by the appropriate officials of the University and of CMCA. Down the road, practicum teaching experiences may be added as an outcome of this partnership in development. NEW EHS CHILDCARE Partnerships – Open Book Early Literacy Program and JC Daycare (both in Jefferson City) are partners in service to EHS children and their families. All classroom EHS services MUST meet the high quality standards of the EHS Program Performance Standards from the Office of Head Start. We have spent money to upgrade partnership facilities and provide them with training and with classrooms supplies to assist them in meeting the Standards. INTERPRETIVE SERIVCES UPDATE: We are working on Dual Language Learner Self Assessment. Team leaders, management, CFDAs and the Intervention Team have been asked to complete a DLL Survey to assess DLL services. In addition, Amy met with a Family Focus Group on March 25th to address many of the areas on the DLL survey and also identify successes and challenges that families had experienced this school year. This meeting was conducted in Spanish, but a translated transcript will be made available as part of Self Assessment. The Spanish Phrase of the week is “¡Salud!” (sah-lood) which means, “Bless you!” MANAGEMENT UPDATES:

Eligibility – Recruitment- Selection - Enrollment and Attendance (ERSEA) Activities –

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Enrollment continues to meet expectations - Enrollment Report is contained within this report packet/mailing. Other Required Reporting – Attendance, USDA Meals Served, % Children with Disabilities Served and Monitoring reports – are all included in this mailing. IM/PIs – Information Memorandums and Program Instructions which are new (from the Office of Head Start) since our last Policy Council meeting have been included, for your review and information, with this mailing. MONITORING CONCERN AREAS NOTED by Program Director: We continue to struggle with follow-up for child identified health and dental needs. Program Information Report (PIR) noted concerns with follow up care and, therefore, we are targeting follow up as a major part of our ongoing monitoring system in this program year. If your child has been noted as needing follow up care, are they receiving it? We are also always concerned with Inkind donations as we develop more and more programs and are expected to have an 80-20 match (federal/local). The EHS budget was monitored for personnel costs and allocations have been re-developed to be more reflective of actual time spent on tasks for the EHS center-based program. We will continue to monitor the EHS budget (regular) through April 30, 2010 on a weekly basis. The Director continues to be concerned with the generation of Inkind for the CFC program. While it has trickled in, it does not meet the monthly averages that would be expected. This is somewhat understandable as the program has trainings on an irregular basis, it still needs to be watched to determine if the program should submit a “waiver” of non-Federal (INKIND) match this year. The “regular Head Start and Early Head Start” grant year ends 4/30/2010. Our staff are being asked to limit purchases to just those that are operationally needed as we wind down the grant year. ACTION ITEMS: Grants: Approval of the COLA grant for HS and EHS (see grant summary sheet attached)

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Other REQUIRED INPUT/Approvals: ERSEA Report Credit Card Report USDA Meal Count/Report Attendance Report Monitoring Report IM/PI: Information Memorandums and Program Instructions – those we have received since our last Council meeting are found for your information and review within this mailing. In addition, they can be found on the eclkc web site: www.eclkc.ohs.acf.hhs.gov. Web Sites of Interest to Policy Council Members: www.moheadstart.org - this is the official web site of the Missouri Head Start Association. Missouri Head Start Association works for children, families, staff and communities regarding issues of interest to Missouri’s Head Start programs. The site gives detailed information on all of Missouri’s Head Start and Early Head Start Programs. www.ECLKC.ohs.acf.hhs.gov – this is the Early Childhood Learning and Knowledge Center. This web site is the complete repository and library of all items from Head Start since 1965. This is a great web site and if you have access to a computer –check it out!

Respectfully submitted,

Mernell T. King Early Childhood Programs Director Central Missouri Community Action 807 B North Providence Road Columbia, MO 65203 573.443.8706 (x228) Mernell-King@showmeaction.org "It is easier to build strong children than to repair broken men." -- Frederick Douglass

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Dr. Thomaas Moore is n nationally recognized as an n early childhood consultant, author an nd children’s  recordingg artist.  From a keynote ad ddress to 120 00 k‐12 teacheers at Harvard d University, to a study tour of  child caree in China, to tteacher‐training workshop ps in Nigeria, St. Croix and Germany, to o a solo voice  recital at Carnegie Recital Hall, Dr. M Moore createes learning exxperiences thaat educate an nd encouragee  o teach youngg children.    those who Dr. Mooree has produce ed nine educaational record dings and a D DVD.  These reecordings aree used in earlyy  childhood d classrooms tthroughout the world.  Some of his mo ost requested songs are “H Humpty Dump pty  Dumpty”,, “I Am Speciaal”, “Rock ‘n R Roll Patacake””, and “Dream m for Children n”.   His newly released DV VD,  “Come Sin ng and Dance e with Us” inccludes dance movements o of some of yo our favorite ch hildren’s songgs.  Cost for th he training w will be $25 perr person payaable to CMCA Head Start.  Please contact Kristina Fin ndling  at 573‐44 43‐8706 ext. 2 227 to register.  Lunch will be provided.. Please use the Monroe Sttreet entrancce. 


Central Missouri Community Action Grant Summary Sheet Date presented to board

Department(s)

Staff person submitting

April 22, 2010 To PC – 4/15/2010

Head Start and Early Head Start

Mernell T. King, ECP Director

*NOTE: Grant Summary Sheet should include the strategic commitments it fulfills. Please delete this instruction note and list only the strategic commitments that apply. This grant fulfills the following CMCA Strategic Commitment(s): 1) engaging the community to assure that all people have their basic needs met; 2) enhancing community capacity to ensure all individuals have lifelong learning opportunities; 3) building community capacity to enhance economic and community assets; 4) building relationships across class and race lines; and 5) developing an innovative, caring agency dedicated to being an influential leader in our communities Title: Head Start and Early Head Start - Cost of Living (COLA) Adjustment - permanent Program operation dates: May 1, 2010 –April 30, 2011 Funding amount: PA 22 – Head Start $55,433 PA 25 – Early Head Start $5,753 Staffing levels: Head Start and EHS Staff - ALL STAFF OF PROGRAM WILL Receive Increase * *Maintain funding that was received in FY’09 which was only ARRA funding (one-time) Funding Source: DHHS – ACF – Office of Head Start Target Population: ALL CMCA Staff providing HS and EHS services Counties of Operation: Audrain, Boone, Callaway, Cole, Cooper, Howard, Moniteau and Osage Expected number of participants/clients: This will provide COLA increase for the staff of CMCA Head Start that serves - 756 Summary of Program: The COLA is provided pursuant to ACF-PI-HS-10-01, dated February 17, 2010 – with instruction from the Region VII Expected Outcomes: All staff of CMCA Head Start will receive a permanent 1.84 COLA increase Collaboration with other CMCA programs: N/A Community partners involved: N/A

P:\Head Start\Program Governance\Area Policy Council\2009-2010\4-10\Grant Summary Sheet COLA 2010.doc Revision 4/17/08


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010

1

HEAD START

Disability Services Plan

2010-2011


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010

Performance Standards 1308.4 Purpose and scope of disabilities service plan. (a)(1) &(2)

1308.4 (b) 1304.41(b)

National Head Start Goal A Head Start grantee, or delegate agency, if appropriate, must develop a disabilities service plan providing strategies for meeting the special needs of children with disabilities and their parents. The purposes of this plan are to assure: That all components of Head Start are appropriately involved in the integration of children with disabilities and their parents. That resources are used efficiently.

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CMCA Goal Head Start develops and implements a CMCA Disabilities Service Plan (DSP).

CMCA Strategies & Responsible Person(s)

Timelines

The Intervention Intervention Team Administrator revises the DSP following the analysis of the annual DSP evaluation.

Annually

The Intervention Team Administrator monitors the effective implementation of the DSP.

Quarterly

The Intervention Team Administrator presents the DSP evaluation information to the Central Missouri Community Action Policy Council for membership input and recommendations.

April

In the event there are areas of the plan not being achieved, the Intervention Team Administrator informs the Policy Council of this finding, providing recommendations for the council's review and implementing an action plan to address deficiencies.

Annually

Monitoring Document Referral Tracking Process, ChildPlus Reports, Ongoing Assessment, Education Classroom Site Visit Report Referral Tracking Process, ChildPlus Reports, Quarterly Child Outcomes Report , Lesson Plans, Individualization Plans Education Classroom Site Visit Report Intervention Team Outcome report

Policy Council Meeting Minutes, Summary of DSP Revisions and Recommendations and Action Plan â&#x20AC;&#x201C; if required


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (c) 1304.41(b)

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National Head Start Goal

CMCA Goal

The plan must include provisions for children with disabilities to be included in the full range of activities and services normally provided to all Head Start children and provisions for any modifications necessary to meet the special needs of the children with disabilities

Head Start assures that at least ten percent of its enrollment is provided to children with IEPs/IFSPs or other Treatment Plan and ensures all children have access to the full range of services provided to Head Start children.

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

The Intervention Team Administrator monitors the development of MOAs with LEAs, social service organizations, and community action agencies to address issues of recruitment and a collaborative service deliver system.

Annually

MOAs

The Intervention Team Administrator monitors that Head Start Individualization Plans integrate individualized High Scope goals and IEP goals.

Monthly

Ongoing Assessment Individualization Plans IFSP/IEPS or Other Treatment Plans in children’s files Referral Tracking Report

1308.4 (d)

The Head Start grantee and delegate agency must use the disabilities service plan as a working document which guides all aspects of the agency’s effort to serve children with disabilities. This plan must take into account the needs of the children for small group activities, for modifications of large group activities and for any individual special help.

The DSP serves as a guide to ensure the integration of day to day curriculum outcomes and individualization for children with IEP/IFSPs or other Treatment Plans within the classroom.

The Intervention Team Administrator works with the Assistant Administrator for Education ensures CFDAs and Team Leaders are competent in knowing how to develop, implement and monitor for datadriven Individualization Plans (see Ongoing Assessment form).

Pre-service—Train Team Leaders and CFDAs to competency on how to use the Ongoing Assessment document as the Individualization Plan, PBS, Referral and tracking process, developing Alternative Strategies, monitoring goal/outcome achievement, and data collection.

Individualization Plans IFSP/IEP or Other Treatment Plans Early/Head Start Ongoing Assessments Training & Technical Assistance Plan

The Intervention Team Administrator works with the Assistant Administrator for Education in monitoring that children, with special needs, are reaching their individualized goals/outcomes, and if not, are competent in assisting classroom CFDAs and aids in developing alternative strategies.

Quarterly—The Assistant Administrator for Education provides the Intervention Team Administrator with documentation of Individualization Plans status and plan of action if needed.

February—The Intervention Team administrator supports the Director in developing the DSP T/TA Plan for CFDAs and Team Leaders.

Referral Tracking Report

Head Start T/TA Plan


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (e)

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National Head Start Goal

CMCA Goal

The grantee or delegate agency must designate a coordinator of services for children with disabilities (disabilities coordinator) and arrange for preparation of the disabilities service plan and of the grantee application budget line items for services for children with disabilities. The grantee or delegate must ensure that all relevant coordinators, other staff and parents are consulted.

Head Start has a Disabilities Specialist on staff to oversee the delivery of appropriate services for children with IFSPs/IEP, or other Treatment Plan.

CMCA Strategies & Responsible Person(s) The Head Start Director recruits or distributes responsibilities of the Disability Coordinator to appropriate personnel and consultants, as appropriate.

Timelines January— The Head Start Director completes a review of the Human Resource documentation to ensure the Disability Coordinator, or designees meet requirements.

Monitoring Document Human Resource documentation DSP Plan Head Start Grant

The Head Start Director monitors that personnel appointed to Disability Coordinator responsibilities have appropriate education and background experience in: * disabilities, * education and development, * curriculum and instruction, * knowledge of the Individuals with Disabilities Education Act (IDEA), the Family Educational Rights to Privacy Act (FERPA), and the Head Start Performance Standards related to disabilities. The Head Start Director includes a line item in the Head Start grant to support the activities of the DSP.

January –The Head Start Director completes a review of the Head Start Grant to determine whether there is a line item for the Disability Coordinator position or services. January – The Head Start Director conducts a review of Human Resource documentation to ascertain if all relevant coordinators, other staff and parents were consulted in the appointment of the Disability Coordinator and/or designees.

1308.4 (f) 1308.4 (f) (1) 1304.20(b)(1)

The disability service plan must contain: Procedures for timely screening and rescreening

Head Start administers age appropriate screening to all children within the first 45 days of enrollment.

The Intervention Team Administrator monitors that all Head Start programs collaborate with appropriate community agencies in the process of developmental screening to reduce duplication of effort, increase and maximize utilization of resources, and provide developmentally appropriate screening. These agencies

Annual MOA’s

MOAs

Screenings completed within 45 days of enrollment.

Referral Tracking Process Screening/Assessment Protocols Child Plus


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

include but are not limited to: * Local Education Agencies (LEAs) * Parents As Teachers * Public Health Agencies * MR/DD Regional Centers * Children with Special Health Care Needs * Private Agencies The Intervention Team Administrator monitors that the comprehensive screening includes assessments in the areas of: * Cognitive Development * Behavior, Social Skills, Emotional Dev. * Vision * Hearing * Dental * Other areas as deemed necessary The Intervention Team Administrator & Assistant Administrator for Education monitor that Head Start programs use these screening assessment tools: * DIAL-3 * Ages and Stages * DECA I/T * DECA * Ongoing Assessment Checklist * Behavior Reports * Individualization Plans

CFDAs maintain documentation of these screenings in individual child files and schedule meetings with families when a childâ&#x20AC;&#x2122;s performance indicates they may be eligible for services via the LEA, or other community agency.

Within 2 days of suspicion of potential eligibility.

Childâ&#x20AC;&#x2122;s file Screening Protocols Contact Notes


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (f) (2) 1304.20(a)(1) (iii) & (iv)

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National Head Start Goal

CMCA Goal

CMCA Strategies & Responsible Person(s)

Procedures for making referrals to the LEA for evaluation to determine whether there is a need for special education and related services for a child, as early as the child’s third birthday.

Head Start ensures referrals are made to the LEA and other appropriate referral sources when a child meets HS referral criteria.

CFDAs are required to meet with families to discuss making a referral to the LEA,, or other appropriate agency when a child meets targeted HS referral criteria including: • • • • • •

Timelines Within 2 days of child meeting referral criteria.

Monitoring Document Referral Tracking Spreadsheet Referral Tracking Form Screening/Assessment Protocols

Suspect performance on the DIAL-3 Suspect performance on Ages and Stages Suspect performance on Ages and Stages-Social Emotional Suspect performance on DECA Suspect performance on Ongoing Assessment Checklist Suspect performance on Individualization Plan

Ongoing Assessment Child Plus Child files Contact Notes

CFDAs maintain documentation of these criteria in individual child files. When a child’s performance meets HS targeted referral criteria, the CFDA schedules a meeting with family to discuss results and options.

Within two days of determination

Contact Notes

CFDAs meets with families to review child’s performance information discuss families options for referral

Within seven (7) days of determining child met criteria for referral and discuss their options with them.

Contact Notes

CFDA has family sign the ROI if family chooses to have their child referred to LEA, or other community agency.

At time of meeting

Release and Sharing of Information (ROI)

CFDA has family sign a ROR if family chooses not to have their child referred to LEA or other community agency.

At time of meeting

Release of Responsibility for Stopping Services

CFDA mails copy of referral packet to LEA, or other community agency and to CO.

Within 4 days of signing ROI

CFDAs follow-up with the LEA or referral agency If they do not receive the Referral Post Card or a call regarding status of referral

Within 36 days after Referral Packet was sent

EHS CFDA contacts SPOE and family when

Within 2 days of determination

Contact Notes

Contact Notes

Referral Tracking Form Contact Notes Onsite Monitoring Form


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

the child’s performance indicates they may meet First Steps eligibility criteria.

Monitoring Document

Contact Notes

EHS CFDA schedules meeting to talk with family about child’s performance

Within two days of determination

EHS CFDA meets with family and obtains ROI or an ROR to share information with the SPOE.

At time of meeting

EHS CFDA mails copy of referral packet to SPOE or other community agency and to CO. The referral packet includes:

Within 4 days of signing ROI

Contact Notes

Release and Sharing of Information (ROI) or ROR Release of responsibility. Contact Note

: • • • •

Referral Packet to receiving agency

Referral Cover Memo ROI Post Card All Head Start documents identified (5) on the front of the ROI

EHS CFDAs follow-up with SPOE or referral agency If they do not receive the Referral Post Card or a call regarding status of referral The Intervention Team Administrator/ Assistant Administrator for Education monitors that families have been met with to discuss targeted screening information and are offered the opportunity to refer their child for further evaluation.

Onsite Monitoring Report

Within 45 days after Referral Packet was sent

Referral Tracking Form Contact Notes

Onsite Monitoring form Referral Tracking Sheet


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (f) (3)

1308.4 (f) (4)

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National Head Start Goal Assurances of accessibility of facilities.

Plans to provide appropriate special furniture, equipment and materials if needed.

CMCA Goal

CMCA Strategies & Responsible Person(s)

Head Start classroom environments meet ADA requirements.

The Facilities Administrator conducts an assessment of each programâ&#x20AC;&#x2122;s building and grounds using the ADA CHECKLIST.

Head Start classroom environments meet the special modification and adaptations required by IFSPs/IEPS and Other Treatment Plans.

Timelines Prior to the end of school

Facilities Administrator, with the Intervention Team, develops an ADA Corrective Action Plan based on findings from the ADA Checklist or individual child needs.

Within a month of receiving the ADA Checklist results.

Facilities Administrator provides Head Start Director and Intervention Team Administrator with a copy of the Corrective Action Plan.

At the next scheduled Intervention Team meeting.

Facilities Administrator coordinates and monitors the implementation and completion of the Corrective Action Plan.

Weekly updates

Facilities Administrator notifies Head Start Director and Intervention Team Administrator of barriers to completing the Action Plan and provides them a revised Action Plan. Intervention Team Administrator/Assistant Administrator for Education reviews all existing IFSPs/IEPs, or other Treatment Plans, to determine the need for purchasing or adapting special furniture, equipment and materials and provide Assistant Administrator for Education with a Special Needs Acquisition Summary Plan

Monitoring Document ADA Checklist

ADA Corrective Action Plan

As Needed when barriers arise

Prior to the beginning of school for returning children and within 2 weeks of receipt of IFSP/IEP for newly referred children

IFSPS IEPs

Special Needs Acquisition Summary Plan Facilities and ADA Check Lists Purchase Request

1308.4 (g)

The plan, when appropriate, must address strategies for the transition of children into Head Start from infant/toddler programs (03 years), as well as the transition from Head Start into the next placement.

The plan must include preparation of staff and parents for the entry of children with severe disabilities into the Head Start program.

Head Start provides supports for children and families transitioning from EHS to HS and from HS to public school and also provides supports to ensure successful transition of children with severe disabilities into EHS/HS. .

EHS/HS CFDAs work with the IFSP/IEP team to plan and implement appropriate transition strategies to be documented on the Individualization Plan. Intervention Team Administrator/ Assistant Administrator for Education reviews all existing IFSPs/IEPs or other Treatment Plans and ensures transition strategies are developed

6 months prior of children exiting, or when informed a child is exiting Early Head Start or Head Start schedule

6 months prior of children exiting, or when informed a child is exiting Early Head Start or Head Start prior to the 6 month transition planning schedule.

Individualization Plans Contact Notes Transition Plan EHS/HS Transition Procedures: Management Book LEA MOAs State Interagency


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document Memorandum of Agreement for Childrenâ&#x20AC;&#x2122;s Services Individualization Plans

Intervention Team Administrator works with the ERSEA committee to develop and implement a recruitment plan to ensure families of children with severe disabilities and state Departments of Mental Health Division of Developmental Disabilities) and Health & Senior Citizens (CSHCN) know that Head Start is a placement option for their clients.

Participate in ERSEA meetings.

The Intervention Team Administrator ensures there are specific T/TA activities targeted toward families in EHS/HS programs that support children with severe disabilities.

When writing the T/TA Plan for the following year

ERSEA Meeting minutes State Interagency Memorandum of Agreement for Childrenâ&#x20AC;&#x2122;s Services

T/TA training calendar


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (h) 1304.20(b)(2) 1304.20(d)

National Head Start Goal The grantee or delegate agency must arrange or provide special education and related services necessary to foster the maximum development of each childâ&#x20AC;&#x2122;s potential and to facilitate participation in the regular Head Start program unless the services are being provided by the LEA or other agency.

The plan must specify the services to be provided directly by Head Start and those provided by other agencies. The grantee or delegate agency must arrange for, provide, or procure services which may include, but are not limited to special education and these related services:

10

CMCA Goal Head Start supports Local Education Agencies LEAs in the delivery of special education and related services, which facilitate participation in EHS/HS.

CMCA Strategies & Responsible Person(s)

Timelines

Team Leaders/CFDAs meet with families, to discuss screening information and share the Family Rights, The Family Voice, and the What are Screening and Evaluation brochures.

Within seven (7) days of determining the child meets referral eligibility criteria.

Screening Protocol

Team Leaders/CFDAs document their meeting with families, regarding screening information, note any action planning information if appropriate, and document whether the family consented or declined to have their child referred for evaluation.

Within two (2) days of the meeting.

Contact Notes

Within two (2) days of familyâ&#x20AC;&#x2122;s signing the ROI.

Screening documents

Team Leaders/CFDAs complete the Referral Packet and mails to all appropriate referral agencies and Central Office.

Monitoring Document

Contact Notes

Individualization Plans Lesson Plans Anecdotal Records Ongoing Assessments Behavior Reports Team Leaders/CFDAs follow-up with the referral. Team Leaders/CFDAs participate on the eligibility determination team as well as the Plan development team. Team Leaders/CFDAs develop an Individualization Plan to integrate Plan goals into curriculum.

After 36 days of referral and not contact from receiving agency. Whenever these are scheduled.

Within two (2) weeks of receipt of IFSP/IEP or Other Treatment Plan.

Contact Notes

Contact Notes

Individualization Plans


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (c)

1308.4 (h) 1—7

11

National Head Start Goal

CMCA Goal

CMCA Strategies & Responsible Person(s)

The plan must include provisions for children with disabilities to be included in the full range of activities and services normally provided to all Head Start children and provisions for any modifications necessary to meet the special needs of the children with disabilities.

Head Start provides at least ten percent of its enrollment to children with IEPs/IFSPs and ensures all children have access to the full range of services provided to Head Start children.

The Intervention Team Administrator/Assistant Administrator for Education monitors routine tracking procedures to ensure Head Start is providing services to 10% of the children who have an IFSP/IEP and that the 10% actual enrollment requirement is met no later than by the midpoint of the agency’s program year .

By the last day of each month, completes a review of the Referral Tracking Process data.

Team Leaders/CFDAs update the Referral Tracking Information and provide Assistant Administrator for Education with information.

By the first day of the each month,

Assistant Administrator for Education enters referral tracking information into Spreadsheet

By the first Friday of the month

The Intervention Team Administrator utilizes the monthly Referral information to determine the need for recruitment of children disabilities.

Every Monday

The Intervention Team Administrator informs the Health Service Advisory Committee and Policy Council of the status of inclusion of children with an IFSP/IEP or Other Treatment Plan.

November, April

The Intervention Team Administrator develops a Special Needs Recruitment Plan. Team Leaders/CFDAs set up a meeting with families, to discuss screening information and share the Family Rights, The Family Voice, and the What are Screenings and Evaluation Brochures.

Ongoing- depending on need

Team Leaders/CFDAs document their meeting with families, regarding screening information, note any action planning information if appropriate, and document whether the family consented or declined to

Within seven (7) days of determining that screening or ongoing assessment meets referral criteria

Must arrange or provide special education and related services necessary to foster the maximum development of each child’s potential and to facilitate participation in the regular Head Start program unless the services are being provided by the LEA or other agency.

Head Start implements policies and procedures that ensure the early identification, referral and integration of goals into curriculum.

Timelines

Monitoring Document Referral Tracking Spreadsheet

Referral Tracking Spreadsheet

Referral Tracking Spreadsheet

Policy Council Minutes

Recruitment Plan

Within two (2) days of determining the screening information indicates the child meets referral criteria

Contact Notes


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

12

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

have their child referred for evaluation. Team Leaders/CFDAs complete the Referral Packet and mails to the appropriate referral agencies and to Central Office.

Within two (2) days of parents signing the ROI and sends to all appropriate referral agencies and Central Office.

To receiving agency – ROI Individualization Plan Lesson Plans Anecdotal Records Ongoing Assessments To C.O. – ROI and Cover Letter Contact Notes

Team Leader/CFDAs follow-up with the referral.

Team Leaders/CFDAs participate on the eligibility determination team as well as the Plan development team. Team Leaders/CFDAs develop the Individualization Plan to integrate Plan goals into curriculum. 1308.4( i )& (j ) 1—5

The disabilities service plan must include options to meet the needs and take into consideration the strengths of each child based upon the IEP so that a continuum of services available from various agencies is considered.

Head Start ensures the strengths and needs of children are taken into account when making IFSP/IEP or other Treatment Plan service decisions.

The Intervention Team Administrator develops MOAs with Parents As Teachers, Title I, ECSE, First Steps, Missouri Preschool Project Programs, child care agencies, The Bureau of Special Health Care Needs, and the Division of Developmental Disabilities Regional Center.

Within 36 days of sending referral information and no response form receiving agency.

Contact Notes

Signature on IFSP/IEP Attend meeting when scheduled.

Within two week of receipt of Plan. Begins the process in October of each year

Individualization Plan MOAs, CAs

The Intervention Team Administrator ensures MOAs are completed.

By December 31st of each year.

MOAs

The Intervention Team Administrator evaluates the effectiveness of MOAs.

Annually

MOA Report

September

MOAs Summary Data

The Intervention Team Administrator evaluates the effectiveness of Cooperative Agreements on an annual basis and makes adjustments as needed.


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

1308.4 (k)

1308.4 ( l) 1—7

1308.4 (m)

13

National Head Start Goal

CMCA Goal

The Disabilities Service Plan addresses grantee efforts to meet State standards for personnel serving children with disabilities by the 1994-1995 program year. Special education and related services must be provided by or under the supervision of personnel meeting State qualifications by the 1994-1995 program year.

Head Start accepts the Departments of Elementary & Secondary Education’s and Mental Health’s licensing standards for special education and related service providers.

The disabilities service plan must include commitment to specific efforts to develop interagency agreements with the LEAs and other agencies within the grantee’s service area. If no agreement can be reached, the grantee must document its efforts and inform the Regional Office.

Head Start facilitates the development of collaborative working relationships, documented via Memorandum of Agreements (MOAs), with each LEA and other service delivery agency in the region as appropriate.

The disabilities coordinator must work with the director in planning and budgeting of grantee funds to assure that the special needs identified in the IEP are fully met; that children most in need of an integrated placement and of special assistance are served; and that the grantee maintains the level of fiscal support to children with disabilities consistent with the Congressional mandate to meet their special needs.

Head Start ensures there is adequate funding to support the needs of children with IFSPs/IEPs who are most in need and maintains the level of fiscal support mandated by Congress.

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

The Intervention Team Administrator ensures MOAs address the agreement to accept the special education and related service providers from collaborating agencies.

September

When contracting with providers for mental health services, The Intervention Team Administrator requires documentation of license to practice in MO. The Intervention Team Administrator attends the Special Education Administrators Conference to obtain updates on changes in IDEA and state interpretations and meet with Special Education Directors if there are relevant issues.

At time of letting contract

Contracts

October

MOAs

The Intervention Team Administrator develops MOAs with Parents As Teachers, Title I, ECSE, First Steps, Missouri Preschool Project Programs, child care agencies, and the MR/DD Regional Center on a tri-annual basis unless a specific MOA(s) needs revision.

By December 31st

MOAs

The Intervention Team Administrator evaluates the effectiveness of MOAs. Based on the goals/outcomes included in IFSPs/IEPs or Other Treatment Plans, the Intervention Team Administrator works with the Head Start Director to identify Special Education and related service needs for the next school year.

Annually

MOAs Summary Data

December

IFSPS/IEPs or Other Treatment Plans

The Intervention Team Administrator drafts a budget for inclusion in the Head Start grant proposal to address special needs for the next school year.

December

MOAs

All signatures in place by December 31st

Head Start Grant Proposal Head Start Budget


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.4 (n)

1308.4 (o) 1â&#x20AC;&#x201D;7

1308.5 (a)

1308.5 (b)

14

National Head Start Goal

CMCA Goal

The grant application budget form and supplement submitted with applications for funding must reflect requests for adequate resources to implement the objectives and activities in the disability services plan and fulfill the requirements of these Performance Standards.

Head Start ensures the grant application budget form reflects a request for adequate resources to implement the activities in the DSP.

The budget request included with the application for funding must address the implementation of the disabilities service plan.

Head Start ensures that the budget request for funding is adequate to implement the DSP.

The grantee or delegate agency outreach and recruitment activities must incorporate specific actions to actively locate and recruit children with disabilities.

A grantee must ensure that staff, who are engaged in the recruitment and enrollment of children, are knowledgeable about the provisions of 45 CFR Part 84, Nondiscrimination on the Basis of Disability in Programs and Activities Receiving or Benefiting from Federal Financial Assistance, and of the Americans with Disabilities Act of 1990, (42 U.S.C. 12101).

CMCA Strategies & Responsible Person(s)

The Intervention Team Administrator works with the Director of Head Start to ensure sufficient funding is available for implementation of the DSP.

Timelines

December

Monitoring Document

DSP Head Start Grant Proposal Head Start Budget

Head Start ensures rigorous recruitment of children with disabilities.

Head Start ensures program recruitment staff are knowledgeable of the Head Start Nondiscrimination on the Basis of Disability in Programs and Activities Receiving or Benefiting from Federal Financial Assistance, and of the Americans with Disabilities Act of 1990.

Based on the outcomes included in IFSPs/IEPs, or Other Treatment Plans, the Intervention Team Administrator works with the Head Start Director to identify Special Education and related service needs for the next school year.

December

The Intervention Team Administrator drafts a budget for inclusion in the Head Start grant proposal to address special for the next school year. The Intervention Team Administrator monitors that a Recruitment Plan is developed based on community assessment process data and Head Start/Early Head Start recruitment and enrollment data.

December

The Intervention Team Administrator monitors the implementation of the Recruitment Plan.

Quarterly

The Intervention Team Administrator reviews the Recruitment Plan, provides the Health Advisory Committee and update and revises as appropriate. The Intervention Team Administrator ensures that training is provided to all recruitment staff related to the requirements of ADA, related to nondiscrimination and the details of Head Start Nondiscrimination on the Basis of Disability.

Quarterly

The Intervention Team Administrator monitors to ensure recruitment staff are complying with to the requirements of ADA, related to nondiscrimination and the details

IFSPS/IEPs or Other Treatment Plans Head Start Grant Proposal Head Start Budget

January

Recruitment Plan Community Assessment data, Recruitment and enrollment data

January

Recruitment Team Meeting Minutes Staff Meeting Minutes Family Development Advocate Meeting Minutes

Ongoing

Family Survey


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

15

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

of Head Start Nondiscrimination on the Basis of Disability.

1308.5 Š 1-4

A grantee must not deny placement on the basis of a disability or its severity to any child when: The parents wish to enroll the child

Head Start ensures placement decisions will be made based on the principle of Least restrictive environment (LRE) or on the philosophy of typical routines and daily activities of the child.

The child meets the Head Start age and income eligibility criteria Head Start/Early Head Start is an appropriate placement according to the childâ&#x20AC;&#x2122;s IEP

1308.5 (d) 1-5

The program has space to enroll more children, even though the program has made ten percent of its enrollment opportunities available to children with disabilities. In that case children who have a disability and non-disabled children would compete for the available enrollment opportunities. The grantee must access resources and plan for placement options, such as dual placement, use of resource staff and training so that a child with a disability for whom Head Start is an appropriate placement according to the IEP is not denied enrollment

Team Leaders/CFDAs advocate that services are provided in the Least Restrictive Environment.

IFSP/IEP meetings

IFSP/IEP or Other Treatment Plan meeting minutes

The Intervention Team Administrator monitors that when the required 10% of placements for children with disabilities is met, then children with disabilities compete for placement with every child waiting to enroll in Head Start/Early Head Start according to the selection criteria.

Ongoing

Waiting List

Release and Sharing of Information Release of Responsibility Release of Responsibility for Stopping Services

Head Start ensures that multiple placement methodologies will be applied to facilitate the successful inclusion of children with disabilities.

The Intervention Team Administrator ensures training and technical assistance is included in the EHS/HS T/TA Plan on the topics of creative thinking related to placement of children with disabilities and the effect they have on persons without disabilities and how to make a facility accessible.

January

T/TA Plan Training and Technical Assistance Reports ADA Checklist Individualization Plans Budget Reports

The Intervention Team Administrator ensures, when there is not prior knowledge of a child with a disabling condition attending EHS/HS, that T/TA is arranged to support staff understand the condition and how to support the childâ&#x20AC;&#x2122;s development.

As Needed

The Intervention Team administrator ensures T/TA is provided to support staff in

January

Onsite Monitoring Report


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

16

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

understanding and feeling comfortable with providing specialized personal care services. The Assistant Administrator for Education monitors that Individualization Plans address additional resources needed by children. 1308.5 (e) 1-5

Monthly

Onsite Monitoring Report

The Intervention Team Administrator accesses OSEDA data in February to share with the ERSA committee when planning for recruitment of children with disabilities.

OSEDA PIR MOAs DSP Monitoring Report

By December 31st of year MOAsâ&#x20AC;&#x2122; updated

OSEDA

The number of children with disabilities in the Head Start service area including types of disabilities and their severity,

- Access the data-base at OSEDA to determine the potential number of children with disabilities in the Head Start service area including types of disabilities and their severity,

The services and resources provided by other agencies,

- Include in the MOAs with other agencies the services and resources they provide,

By December 31st MOAsâ&#x20AC;&#x2122; updated

MOAs

- Review enrollment information to ensure that immunizations were completed prior to enrollment, and

On a monthly basis, the Assistant Administrator for Education and the nurse Consultant reviews ChildPlus data to ensure immunizations are up to date.

ChildPlus

The same policies governing Head Start program eligibility for other children, such as priority for those most in need of the services, apply to children with disabilities. Grantees also must take the following factors into account when planning enrollment procedures:

Head Start ensures eligibility for other children, such as priority for those most in need of the services, apply to children with disabilities.

State laws regarding immunization of preschool children. Grantees must observe applicable State laws which usually require that children entering State preschool programs complete immunizations prior to or within thirty days after entering to reduce the spread of communicable diseases, and

- Review the MOA between the Missouri State Agencies providing services to preschool children to ensure they include procedures for the referral of children with severe disabilities to EHS/HS.

The recruitment effort of a Head Start grantee must include recruiting children who have severe disabilities, including children who have been previously identified as having disabilities. 1308.6 (a) 1-3

The disabilities coordinator must be involved with other program staff throughout the full process of assessment of children.

The Intervention Team Administrator ensures data is collected on recruitment of children with disabilities.

Head Start ensures that the Disability Specialist or designee is involved throughout the process of assessment.

State Childrenâ&#x20AC;&#x2122;s Services MOA

The Intervention Administrator acts as the day-to-day coordinator of the ongoing assessment process and as such is responsible for being involved with the entire assessment process.

Ongoing

Intervention Team Minutes

When there is a question about the assessment process related to children with disabilities or who are suspected of

As Needed

Intervention Team Minutes


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

17

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

potentially having a disability, the Intervention Administrator contact the Disabilities Services consultant for assistance.

1308.6 (b) 1-3

Screening, the first step in the assessment process, consists of standardized health screening and developmental screening which includes speech, hearing and vision.

Head Start ensures that all children receive a standardized health screening and developmental screening which includes speech, hearing and vision and that they are referred for further assessment if they score at a specified level on one of the screens.

The Intervention Team Administrator monitors that the comprehensive screening includes assessments in the areas of:

Within 45 days of entry into EHS/HS

Screening Protocols Referral Tracking Spreadsheet

* Cognitive Development * Behavior, Social Skills, Emotional Dev. * Vision * Hearing * Dental * Other areas as deemed necessary

Child Files

The Intervention Team Administrator monitors that Head Start sites use these screening assessment tools: * DIAL-3 * Ages and Stages * DECA I/T * DECA * Ongoing Assessment Checklist * Behavior Reports 1308.6 Š

Staff must inform parents of the types and purposes of the screening well in advance of the screening, the results of these screenings and the purposes and results of any subsequent evaluations.

Head Start ensures that families understand the types and purposes of screening, the meaning of their results and the results of subsequent evaluations.

CFDAs/Team Leaders ensure parents are provided information about what a screening consists of, how their child performed on the screening, and receive copies of the Parental Rights Brochure, What are Screenings and Evaluations Brochure, and The Family Voice Brochure.

At the meeting to be held with families within seven (7) days of determining child meets referral criteria

Contact Notes

Monthly

1308.6 (d)

Developmental assessment, the second step, is the collection of information on each childâ&#x20AC;&#x2122;s functioning in these areas:

Head Start ensures all screening and developmental information will be shared between the Disabilities

The Assistant Administrator for Education monitors that parents were provided information about the meaning of the results of any evaluations that followed the screening. The Intervention Team Administrator ensures all screening and developmental information will be shared with the

Onsite Monitoring report

As needed

Child Staffing Notes Intervention Team Meeting


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

1308.6 (e) 1-2

National Head Start Goal

18

CMCA Goal

Timelines

Specialist or designee and Education Specialist and used for program planning activities.

Intervention Team and used for program planning activities.

The disabilities coordinator must arrange for further, formal, evaluation of a child who has been identified as possibly having a disability, the third step.

Head Start, through referral to appropriate agencies, ensures that children, suspected of having a disability, have timely access to a multidisciplinary evaluation conducted by qualified professionals.

The Intervention Team Administrator ensures that MOAs with LEAs, SPOEs and other referral agencies, include specifications related to the qualifications and licenses or certification of personnel to conduct multidisciplinary evaluations related to understanding special cultural issues related to conducting evaluations on young children.

In place before the beginning of each school year

The Intervention Team Administrator monitors that referrals to LEAs/SPOEs and other referral agencies are made within the required timeframe.

Monthly

The Team Administrator monitors that when the disability is suspected of being speech or language, a speech pathologist has been involved in the evaluation. CFDAs ensure all children receive a hearing screening.

Monthly

If LEA does not evaluate the child, Head Start is responsible for arranging or providing for an evaluation, using its own resources and accessing others. In this case, the evaluation must meet the following requirements:

Audiology services, including identification of children with hearing loss and referral for medical or other professional attention; provision of needed rehabilitative services such as speech and language therapy and auditory training to make best use of remaining hearing; speech conservation; lip reading; determination of need for hearing aids and fitting of appropriate aids; and programs for prevention of hearing loss.

Monitoring Document Minutes

gross and fine motor skills, perceptual discrimination, cognition, attention skills, self-help, social and receptive skills and expressive language. The disabilities coordinator must coordinate with the education coordinator in the on-going assessment of each Head Start childâ&#x20AC;&#x2122;s functioning in all developmental areas by including this developmental information in later diagnostic and program planning activities for children with disabilities.

The disabilities coordinator must refer a child to the LEA for evaluation as soon as the need is evident, starting as early as the childâ&#x20AC;&#x2122;s third birthday

1308.6 (h) (1)

CMCA Strategies & Responsible Person(s)

MOAs Referral Tracking Sheet IFSP/IEP or Other Treatment Plan

Onsite Monitoring Report Referral Tracking sheet

Onsite Monitoring Report

Head Start implements policies and procedures that ensure the early identification of audiological issues, makes referral and integrates goals into curriculum.

CFDAs/Team Leader meet with families, to discuss screening information and share the Family Rights, The Family Voice, and the What are Screenings and Evaluation Brochures. CFDAs/Team Leaders document their meeting with families, regarding screening information, note any action planning information if appropriate, and document whether the family consented or declined to

Within 45 days of entry into program

Hearing screening form

Within seven (7) days of determining child meets referral criteria.

Contact Notes

Within two (2) days of meeting with families

Contact Notes Release and Sharing of Information (ROI)


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

19

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Release of Responsibility Form

have their child referred for evaluation.

CFDAs/ Team Leader complete the Referral Packet and mail to LEA, along with all appropriate documentation and send to referral agency and CO

Monitoring Document

Within two (2) days of familyâ&#x20AC;&#x2122;s signing the ROI.

Referral Packet(s) to referral agency include: ROI Screening Protocols Individualization Plan Lesson Plans Referral Information that goes to CO includes: ROI Cover Letter Contact Notes

CFDAs/Team Leader follows-up with the referral.

CFDAs/Team Leaders participate on the eligibility determination team as well as the Plan development team.

Within 36 days of sending referral packet

Contact notes

CFDAs/Team Leader develops the Ongoing Assessment Individualization Plan to integrate Plan goals into curriculum.

When Scheduled

IFSP/IEP

Within two week of receiving Plan

Individualization Plan


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.6 (e) 3-4

1308.6 (e) 5

1308.7 (a) (b) (c) (d 1-2 i-v and 3 & 4)

National Head Start Goal Parental consent in writing must be obtained before a child can have an initial evaluation to determine whether the child has a disability. Confidentiality must be maintained in accordance with grantee and State requirements. Parents must be given the opportunity to review their childâ&#x20AC;&#x2122;s records in a timely manner and they must be notified and give permission if additional evaluations are proposed. Grantees must explain the purpose and results of the evaluation and make concerted efforts to help the parents understand them. The multidisciplinary team provides the results of the evaluation, and its professional opinion that the child does or does not need special education and related services, to the disabilities coordinator. If it is their professional opinion that a child has a disability, the team is to state which of the eligibility criteria applies and provide recommendations for programming, along with their findings. Only children whom the evaluation team determines need special education and related services may be counted as children with disabilities. A child is classified as health impaired who has limited strength, vitality or alertness due to a chronic or acute health problem which adversely affects learning. The health impairment classification may include, but is not limited to, cancer, some neurological disorders, rheumatic fever, severe asthma, uncontrolled seizure disorders, heart conditions, lead poisoning, diabetes, AIDS, blood disorders, including hemophilia, sickle cell anemia, cystic fibrosis, heart disease and attention deficit disorder. This category includes medically fragile

20

CMCA Goal

CMCA Strategies & Responsible Person(s)

Head Start ensures, through the MOA process, that parents sign a consent to participate in an evaluation process and given the opportunity to review their childâ&#x20AC;&#x2122;s records in a timely manner, they are notified and give permission to additional evaluations, and they understand the purpose and results of the evaluation.

The Intervention Team Administrator ensures that MOAs with LEAs, SPOEs and other referral agencies include specifications related to the receiving agencies responsibilities to respect family rights related to giving written consent for their child to participate in an evaluation.

In place before the beginning of each school year

MOAs

CFDAs/Team Leaders ensure they have prepared families to understand their rights in the evaluation, eligibility and plan development processes by going over the Parental Rights, What are Screenings and Evaluations, and The Family Voice Brochures. The Intervention Team Administrator monitors that all Multidisciplinary Team Evaluation Reports are on file in the childâ&#x20AC;&#x2122;s file at the Head Start Program and copies are on file in Central Office.

When meeting with family to discuss Screening ongoing assessment info and they decide to have their child referred and sign ROI.

Release and Sharing of Information Form

Within two weeks of receipt of the Multidisciplinary Evaluation or IFSP/IEP or Other Treatment Plan

Evaluation Reports

The Intervention Team Administrator triages with the Assistant Administrator of Health to review information related to health issues.

As Needed

Child Plus

Intervention Team Administrator ensures that children with health issues receive appropriate referral and treatment.

As Needed

Head Start ensures that only children for whom a multidisciplinary evaluation team determines need special education and related services will be counted as children with disabilities.

Head Start utilizes the definition of health impairment defined by IDEA when referring children for evaluation for eligibility.

Timelines

Monitoring Document

Contact Notes

Referral Tracking Spreadsheet Child Staffing Notebook


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal children such as ventilator dependent children who are in need of special education and related services. A child may be classified as having an attention deficit disorder under this category who has chronic and pervasive developmentally inappropriate inattention, hyperactivity, or impulsively. To be considered a disorder, this behavior must affect the childâ&#x20AC;&#x2122;s functioning severely. To avoid overuse of this category, grantees are cautioned to assure that only the enrolled children who most severely manifest this behavior must be classified in this category. The condition must severely affect the performance of a child who is trying to carry out a developmentally appropriate activity that requires orienting, focusing, or maintaining attention during classroom instructions and activities, planning and completing activities, following simple directions, organizing materials for play or other activities, or participating in group activities. It also may be manifested in overactivity or impulsive acts which appear to be or are interpreted as physical aggression. The disorder must manifest itself in at least two different settings, one of which must be the Head Start program site. Children must not be classified as having attention deficit disorders based on: events such as a divorce, death of a family member or post-traumatic stress reactions to events such as sexual abuse or violence in the neighborhood Temporary problems in attending due to: - Problems in attention which occur suddenly and acutely with psychiatric disorders such as depression, anxiety and

21

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal schizophrenia - Behaviors which may be caused by frustration stemming from inappropriate programming beyond the childâ&#x20AC;&#x2122;s ability level or by developmentally inappropriate demands for long periods of inactive, passive activity - Intentional noncompliance or opposition to reasonable requests that are typical of good preschool programs - Inattention due to cultural or language differences An attention deficit disorder must have had its onset in early childhood and have persisted through the course of child development when children normally mature and become able to operate in a socialized preschool environment. Because many children younger that four have difficulty orienting, maintaining and focusing attention and are highly active, when Head Start is responsible for the evaluation, attention deficit disorder applies to four and five year old children in Head Start but not to three year olds. Assessment procedures must include CFDA reports, which document the frequency and nature of indications of possible attention deficit disorders and describe the specific situations and events occurring just before the problems manifested themselves. Reports must indicate how the childâ&#x20AC;&#x2122; functioning was impaired and must be confirmed by independent information from a second observer.

22

CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.8 (a) 1-4

National Head Start Goal An emotional/behavioral disorder is a condition in which a child’s behavioral or emotional responses are so different from those of the generally accepted, ageappropriate norms of children with the same ethnic or cultural background as to result in significant impairment in social relationships, self-care, educational progress or classroom behavior. A child is classified as having an emotional/ behavioral disorder who exhibits one or more of the following characteristics with such frequency, intensity, or duration as to require intervention:

23

CMCA Goal Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to a child’s social/emotional/ adaptive functioning

Seriously delayed social development including an inability to build or maintain satisfactory (age appropriate) interpersonal relationships with peers or adults (e.g., avoids playing with peers)

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

The Intervention Team Administrator/Assistant Administrator for Education monitors that staff have training and are competent in being able to detect characteristics of an emotional/behavioral disorder in children.

Pre-service Training

DECA

Ongoing Training and Technical Assistance

DECA I/T

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having an emotional/behavioral disturbance n the Head Start setting and staff have encouraged families to document behaviors at home.

Monthly

Behavior Reports

Onsite Monitoring Report Child Specific Staffing Notebook Referral Tracking Spreadsheet Behavior Plans Individualization Plans

Inappropriate behavior (e.g., dangerously aggressive towards others, self-destructive, severely withdrawn, non-communicative) A general pervasive mood of unhappiness or depression, or evidence of excessive anxiety or fears (e.g., frequent crying episodes, constant need for reassurance)

Individualization Plans

The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies to address the behavior/emotional behavior adequately in the classroom.

Monthly

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

Monthly

Onsite Monitoring report Referral Tracking Sheet

The Intervention Team Administrator/Assistant Administrator for

Pre-service Training

DiAL-3

Lesson Plans

Has a professional diagnosis of serious emotional disturbance. The eligibility decision must be based on multiple sources of data, including assessment of the child’s behavior or emotional functioning in multiple settings. The evaluation process must include a review of the child’s regular Head Start physical examination to eliminate the possibility of misdiagnosis due to an underlying physical condition. 1308-9 (a) (b) (c) (d) 1-3

A speech or language impairment means a communication disorder such as stuttering,

Head Start ensures that LEAs/SPOEs and other agencies


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal impaired articulation, a language impairment, or a voice impairment, which adversely affects a child’s learning. A child is classified as having a speech or language impairment whose speech is unintelligible much of the time, or who has been professionally diagnosed as having speech impairments which require intervention or who is professionally diagnosed as having a delay in development in his or her primary language which requires intervention. A language disorder may be receptive or expressive. A language disorder may be characterized by difficulty in understanding and producing language, including work meanings (semantics), the components of words (morphology), the components of sentences (syntax), or the conventions of conversation (pragmatics). A speech disorder occurs in the production of speech sounds (articulation), the loudness, pitch or quality of voice (voicing), or the rhythm of speech (fluency). A child should not be classified as having a speech or language impairment whose speech or language differences may be attributed to: Cultural, ethnic, bilingual, or dialectical Differences or being non-English speaking Disorders of a temporary nature due to Conditions such as a dental problem Strategies will be explored and utilized for typical oppositional reactions Delays in developing the ability to articulate only the most difficult consonants or blends of sounds within the broad general range for the child’s age.

24

CMCA Goal are provided information, with parental consent, related to a child’s speech and language development.

CMCA Strategies & Responsible Person(s)

Timelines

Education monitor that staff have training and are competent in being able to detect characteristics of appropriate speech and language development in children.

Ongoing Training and Technical Assistance

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having a speech and or language impairment.

Monthly

Monitoring Document ASQ Ongoing Assessments

Onsite Monitoring Report Child Specific Staffing Notebook Referral Tracking Spreadsheet Anecdotal Notes Individualization Plans

The Intervention Team Administrator/Assistant Administrator for Education monitors that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address the speech and language adequately in the classroom.

Monthly

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

Monthly

Individualization Plans Lesson Plans

Onsite Monitoring report Referral Tracking Sheet


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards 1308.10 (a) (b) (c) (d)

National Head Start Goal A child is classified mentally retarded who exhibits significantly sub-average intellectual functioning and exhibits deficits in adaptive behavior which adversely affect learning. Adaptive behavior refers to ageappropriate coping with the demands of the environment through independent skills in self-care, communication and play.

25

CMCA Goal Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to a child’s intellectual functioning.

CMCA Strategies & Responsible Person(s)

Timelines

The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of deficits in intellectual functioning.

Pre-service Training

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having an impairment in intellectual functioning,

Monthly

Ongoing Training and Technical Assistance

Monitoring Document Competency-based assessment of knowledge of appropriate documentation for a suspected intellectual capacity disability referral Referral Tracking Spreadsheet

Measurement of adaptive behavior must reflect objective documentation through the use of an established scale and appropriate behavioral/anecdotal records. An assessment of the child’s functioning must also be made in settings outside the classroom.

Specific Child File Review DIAL-3 ASQ Anecdotal Notes Individualization Plans

Valid and reliable instruments appropriate to the age range must be used. If they do not exist for the language and cultural group to which the child belongs, observation and professional judgment are to be used instead.

Lesson Plans

Determination that a child is mentally retarded is never to be made on the basis of any one test alone.

1308.11 (a) (b) (c)

A child is classified as deaf if a hearing impairment exists which is so severe that the child is impaired in processing linguistic information through hearing, with or without amplification, and learning is affected. A child is classified as hard of hearing who has a permanent or fluctuating loss. Meets the legal criteria for being hard of hearing established by the State of residence

LEAs/SPOEs and other agencies are provided information, with parental consent, related to a child’s hearing, when they refer them for evaluation for eligibility.

Individualization Plans

The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address the intellectual impairment adequately in the classroom.

Monthly

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation. The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of hearing impairments,

Monthly

Onsite Monitoring Report Referral Tracking Sheet

Pre-service Training

Competency-based assessment of knowledge of appropriate documentation for a suspected hearing impairment—including deafness- referral

Lesson Plans

Ongoing Training and Technical Assistance Monthly

The Intervention Team Administrator/Assistant Administrator for Education, and Assistant Administrator for Health monitor that documentation is maintained on a child suspected of having a hearing impairment

Referral Tracking Spreadsheet Specific Child File Review DIAL-3


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

26

CMCA Goal

Experience recurrent temporary of fluctuating hearing loss caused by otitis media, allergies, or eardrum perforations and other outer or middle ear anomalies over a period of three months or more. Problems associated with temporary or fluctuating hearing loss can include impaired listening skills, delayed language development, and articulation problems. Children meeting these criteria must be referred for medical care, have their hearing checked frequently, and receive speech, language or hearing services as indicated by their IEPs. As soon as special services are no longer needed, these children must no longer be classified as having a disability.

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

ASQ Anecdotal Notes Hearing Screen Health Screen Individualization Plans Monthly The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address hearing impairment adequately in the classroom.

Individualization Plans Lesson Plans

Monthly

Onsite monitoring Report Referral Tracking Sheet

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation. 1308.12 (a) (b)

A child is classified as having an orthopedic impairment if the condition is severe enough to adversely affect the child’ learning. An orthopedic impairment involves muscles, bones, or joints and is characterized by impaired ability to maneuver in educational or noneducational settings to perform fine or gross motor activities, or to perform selfhelp skills and by adversely affected educational

Head Start ensures that SPOEs/LEAs and other agencies are provided information, with parental consent, related to a child’s orthopedic functioning.

The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of orthopedic impairments.

Pre-service Training

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having an orthopedic impairment

Monthly

Ongoing Training and Technical Assistance

Competency-based assessment of knowledge of appropriate documentation for a suspected orthopedic impairment—including deafness- referral Referral Tracking Spreadsheet Specific Child File Review DIAL-3

An orthopedic impairment includes, but is not limited to spina bifida, cerebral palsy, loss of or deformed limbs, contractures caused by burns, arthritis, or muscular dystrophy

ASQ Anecdotal Notes Health Screen Individualization Plans


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

Individualization Plans

1308.13 (a) 1-2 (b)

A child is classified as visually impaired when visual impairment, with correction, adversely affects a child’s learning. The term includes both blind and partially seeing children. A child is visually impaired if:

The vision loss meets the definition of legal blindness in the State of residence Central acuity does not exceed 20/200 in the better eye with corrective lenses, or visual acuity is greater than 20/200, but is accompanied by a imitation in the field of vision such that the widest diameter of the visual field subtends an angle no greater than 20 degrees.

Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to a child’s visual impairment.

The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address orthopedic impairments adequately in the classroom.

Monthly

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation. The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of visual impairments.

Monthly

Ongoing Training and Technical Assistance

Competency-based assessment of knowledge of appropriate documentation for a suspected visual impairment—including blindness- referral

The Intervention Team Administrator/Assistant Administrator for Education, and Assistant Administrator for Health monitor that documentation is maintained on a child suspected of having a visual impairment

Monthly

Referral Tracking Spreadsheet

Lesson Plans

Pre-service Training

Onsite monitoring Report Referral Tracking Sheet

Specific Child File Review DIAL-3 ASQ Anecdotal Notes Health Screen Vision Screen Individualization Plans

A child is classified as having a visual impairment if central acuity with corrective lenses is between 20/70 and 20/200 in either eye, or if visual acuity is undetermined, but there is demonstrated loss of visual function that adversely affects the learning process, including faulty muscular action, limited field of vision,

Individualization Plans The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address visual

Monthly Lesson Plans


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

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CMCA Goal

cataracts etc.

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

impairments adequately in the classroom. Onsite monitoring Report Referral Tracking Sheet

1308.14 (a) (b) 13 (c)

A child is classified as having a learning disability if she has a disorder in one or more of the basic psychological processes involved in understanding or in using language, spoken or written, which may manifest itself in imperfect ability to listen, think, speak or, for preschool age children, acquire the precursor skills for reading, writing, spelling or doing mathematical calculations. The term includes such conditions as perceptual disabilities, brain injury, and aphasia. An evaluation team may recommend that a child be classified as having a learning disability if:

Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to a childâ&#x20AC;&#x2122;s cognitive abilities such as perceptual disabilities, brain injury, and aphasia. .

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

Monthly .

The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of cognitive impairments such as: such as perceptual disabilities, brain injury, and aphasia.

Pre-service Training

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having a cognitive impairments such as: such as perceptual disabilities, brain injury, and aphasia.

Monthly

Ongoing Training and Technical Assistance

Competency-based assessment of knowledge of appropriate documentation for a suspected cognitive impairment such as perceptual disabilities, brain injury, and aphasia. Referral Tracking Spreadsheet Specific Child File Review DIAL-3 ASQ Anecdotal Notes

The child does not achieve commensurate with his or her age and ability levels in one or more of the areas listed in (a) above when provided with appropriate learning experiences for the age and ability The child has a severe discrepancy between achievement of developmental milestones and intellectual ability in one or more of these area: oral expression, listening comprehension, pre-reading, pre-writing and pre-mathematics. The child shows deficits in such abilities as memory, perceptual and perceptualmotor ills, thinking, language and nonverbal activities which are not due to visual, motor, hearing or emotional

Individualization Plans

Individualization Plans The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address cognitive impairments such as: such as perceptual disabilities, brain injury, and aphasia..

Monthly

The Intervention Team Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

Monthly

Lesson Plans

Onsite monitoring Report Referral Tracking Sheet


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

disabilities, mental retardation, cultural or language factors, or lack of experiences which would help develop these skills

1308.15

This definition for learning disabilities applies to four and five year old children in Head Start. It may be used at a programâ&#x20AC;&#x2122;s discretion for children younger than four or when a three year old child is referred with a professional diagnosis of learning disability. But because of the difficulty of diagnosing learning disabilities for three year olds, when Head Start is responsible for the evaluation it is not a requirement to use this category for three year olds. A child is classified as having autism when the child has a developmental disability that significantly affects verbal and non-verbal communication and social interaction, is evident before the age of three, and that adversely affects educational performance.

Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to autism.

The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of autism.

Pre-service Training Ongoing Training and Technical Assistance

Competency-based assessment of knowledge of appropriate documentation for suspected autism

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having autism.

Monthly

Referral Tracking Spreadsheet Specific Child File Review DIAL-3 ASQ Anecdotal Notes Individualization Plans

Individualization Plans The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address cognitive impairments such as: such as perceptual disabilities, brain injury, and aphasia..

Monthly

The Intervention Team

Monthly

Lesson Plans

Onsite monitoring Report Referral Tracking Sheet


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

1308.16

National Head Start Goal

A child is classified as having traumatic brain injury whose brain injuries are caused by an external physical source, or by an internal occurrence such as stroke or aneurysm, with resulting impairments that adversely affect educational performance. The term includes children with open or closed head injuries, but does not include children with brain injuries that are congenital or degenerative or caused by birth trauma.

30

CMCA Goal

Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to a childâ&#x20AC;&#x2122;s traumatic brain injury caused by an external physical source, or by an internal occurrence such as stroke or aneurysm

CMCA Strategies & Responsible Person(s)

Timelines

Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

.

The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of traumatic brain injury caused by an external physical source, or by an internal occurrence such as stroke or aneurysm.

Pre-service Training

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having a traumatic brain injury caused by an external physical source, or by an internal occurrence such as stroke or aneurysm.

Monthly

Ongoing Training and Technical Assistance

Monitoring Document

Competency-based assessment of knowledge of appropriate documentation for traumatic brain injury caused by an external physical source, or by an internal occurrence such as stroke or aneurysm

Referral Tracking Spreadsheet Specific Child File Review DIAL-3 ASQ Health Screening Hearing Screening Vision Screening

Anecdotal Notes Individualization Plans

Individualization Plans The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address traumatic brain injury caused by an external physical source, or by an internal occurrence such as stroke or aneurysm.

Monthly

The Intervention Team

Monthly

Lesson Plans

Onsite monitoring Report Referral Tracking Sheet


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

1308.17 (a) 1-3 (b) (c) (d)

National Head Start Goal

The purposes of this classification, “Other impairments,” are To further coordination with LEAs and reduce problems of record keeping. To assist parents in making the transition from Head Start to other placements To assure that no child enrolled in Head Start is denied services which would be available to other preschool children who are considered to have disabilities in their State.

31

CMCA Goal

Head Start ensures that LEAs/SPOEs and other agencies are provided information, with parental consent, related to “Other” impairments.

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

Administrator/Assistant Administrator for Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

.

The Intervention Team Administrator/Assistant Administrator for Education monitor that staff have training and are competent in being able to detect characteristics of “Other” impairments.

Pre-service Training Ongoing Training and Technical Assistance

Competency-based assessment of knowledge of appropriate documentation for “Other” impairment.

The Intervention Team Administrator/Assistant Administrator for Education monitor that documentation is maintained on a child suspected of having “Other” impairments.

Monthly

Referral Tracking Spreadsheet Specific Child File Review DIAL-3 ASQ DECA/DECA/IT

If the State Education Agency eligibility criteria for preschool children include an additional category which is appropriate for a Head Start child, children meeting the criteria for that category must receive services as children with disabilities in Head Start programs. Examples are “preschool disabled,” “in need of special education,” “educationally handicapped,” and “non-categorically handicapped.”

Health Screening Hearing Screening Vision Screening Anecdotal Notes Individualization Plans

Children ages three to five, inclusive, who are experiencing developmental delays, as defined by their State and as measured by appropriate diagnostic instruments and procedures, in one or more of the following areas: physical development, cognitive development, communication development, social or emotional development, or adaptive development, and who by reason thereof need special education and related services may receive services as children with disabilities in Head Start programs. Children who are classified as deaf-blind,

Behavior Plans

The Intervention Team Administrator/Assistant Administrator for Education monitor that the teaching staff have implemented a variety of strategies (at least 5 sustained) to address “Other” impairments.

The Intervention Team Administrator/Assistant Administrator for

Monthly

Individualization Plans Lesson Plans

Monthly

Onsite monitoring Report Referral Tracking sheet


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

32

CMCA Goal

1308.18 (a) (b) (c) (d) 1-2

The grantee must ensure coordination between the disabilities coordinator and the staff person responsible for the mental health component to help CFDAs identify children who show signs of problems such as possible serious depression, withdrawal, anxiety or abuse. Each Head Start director or designee must supervise the administration of all medications, including prescription and over-the-counter drugs, to children with disabilities in accordance with State requirements. The health coordinator under the supervision of the Head Start director or designee must: Obtain the doctorâ&#x20AC;&#x2122;s instructions and parental consent before any medication

Timelines

Monitoring Document

Education monitor that referrals to LEA/SPOE or other agency are accompanied by adequate documentation.

whose concomitant hearing and visual impairments cause such severe communication and other developmental problems that they cannot be accommodated in special education programs solely for deaf or blind children are eligible for services under this category. Children classified as having multiple disabilities whose concomitant impairments (such as mental retardation and blindness), in combination, cause such severe educational problems that they cannot be accommodated in special education programs solely for one of the impairments are eligible for services under this category. The term does not include deaf-blind children, for record keeping purposes. The grantee must ensure that the disabilities coordinator and the health coordinator work closely together in the assessment process and follow up to assure that the special needs of each child with disabilities are met.

CMCA Strategies & Responsible Person(s)

Head Start ensures that the Disability, Health and Mental Health Specialists work closely together to ensure the assessment process and follow up of children with health issues.

The Intervention Team Administrator coordinates Intervention Team Meetings which includes participation of all who have responsibilities for disabilities, health and mental health program requirements.

Weekly

The Assistant Administrator for Health and Nurse consultant monitors the appropriate application of the policy and procedures for administration of medication for health follow-up purposes.

Monthly

Job Descriptions Child Staffing Notebook

. Monthly Medication Distribution Log ChildPlus Reports Contact Notes Onsite Monitoring Report


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

is administered. Maintain an individual record of all medications dispensed and review the re cord regularly with the child’s parents. Record changes in a child’s behavior which have implications for drug dosage or type and share this information with the staff, parents and the physician.

1308.19 (a) (b) (c) (d)

Assure that all medications, including those required by staff and volunteers are adequately labeled, stored under lock and out of reach When Head Start provides for the evaluation, the multidisciplinary evaluation team makes the determination whether the child meets the Head Start eligibility criteria. The multidisciplinary evaluation team must assure that the evaluation findings and recommendations, as well as information from developmental assessment, observations and parent reports, are considered in making the determination whether the child meets Head Start eligibility criteria. Every child receiving services in Head Start who has been evaluated and found to have a disability and in need of special education must have an IEP before special education and related services are provided to ensure that comprehensive information is used to develop the child’s program. When the LEA develops the IEP, a representative from Head Start must attempt to participate in the IEP meeting and placement decision for any child meeting Head Start eligibility requirements. If Head Start develops the IEP, the IEP must take into account the child’s unique needs, strengths, developmental potential and family strengths and circumstances as

Head Start ensures that all children suspected of having a disability that would qualify them for an IEP/IFSP or other Treatment Plan, are referred to the appropriate agency for eligibility determination and treatment plan development.

The Intervention Team Administrator/Assistant Administrator for Education monitor referral for appropriate eligibility determination and treatment.

Monthly

The Intervention Team Administrator/Assistant Administrator for Education ensure CFDAs/Team Leaders participate in the IEP/IFSP/or other Treatment Plan development meeting when feasible and when not feasible that Head Start staff contacts the Special Education Process Coordinator, the First Steps Service Coordinator and/or another agency treatment plan coordinator to talk about the meeting and goals/outcomes.

Monthly

Referral Tracking Spreadsheet

Contact Notes Referral Tracking Spreadsheet Signatures on the IFSP/IEP


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

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CMCA Goal

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

well as the child’ disabilities. 1308.19 (e) 1-8

The IEP must include: A statement of the child’s present level of functioning in the social-emotional, motor, communication, self-help, and cognitive areas of development, and the identification of needs in those areas requiring specific programming.

Head Start ensures that all children suspected of having a disability that would qualify them for an IEP/IFSP or other Treatment Plan, are referred to the appropriate agency for eligibility determination and treatment plan development.

A statement of annual goals, including short term objectives for meeting these goals A statement of services to be provided by each Head Start component that are in addition to those services provided for all Head Start children, including transition services.

The Intervention Team Administrator monitors that the MOAs with partner agencies include that Head Start will participate and collaborate in the development of their IEP/IFSP or Other Treatment Plan team meetings.

Annually

The Intervention Team Administrator monitors that staff participate in the IEP/IFSP/or other Treatment Plan development meeting when feasible and when not feasible that Head Start staff contacts the Special Education Process Coordinator, the First Steps Service Coordinator and/or another agency treatment plan coordinator to talk about the meeting and goals/outcomes purposes.

Monthly

NA Head start does not develop IFSPs or IEPs See procedures for screening, referral,

NA

MOAs Referral Tracking Spreadsheet

Contact Notes IFSP/IEP Signatures Referral Tracking Spreadsheet

A statement of the specific special education services to be provided to the child and those related services necessary for the child to participate in a Head Start program. This includes services provided by other agencies and non-Head Start professionals. The identification of the personnel responsible for the planning and of ser vices and for the delivery of services. The projected dates for initiation of services and the anticipated duration of services. A statement of objective criteria and evaluation procedures for determining at least annually whether the short-term objectives are being achieved or need to be revised.

1308.19 (f) 1-4 (g) (h)

Family goals and objectives related to the child’s disabilities when they are essential to the child’s progress. When Head Start develops the IEP, the team must include:

Head Start refers children to appropriate agencies for eligibility

NA


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal

The Head Start disabilities coordinator or a representative who is qualified to provide or supervise the provision of special education services.

35

CMCA Goal determination and plan development. Head Start does not develop these plans

CMCA Strategies & Responsible Person(s)

Timelines

Monitoring Document

tracking referrals, participating in IFSP, IEP or Other treatment Plan meetings, and integrating plan goals/outcomes into Head Start curriculum via the Individualization Plan.

The child’s CFDA or home visitor. One or both of the child’s parents or guardians. At least one of the professional members of the multidisciplinary team which evaluated the child. An LEA representative must be invited in writing if Head Start is initiating the request for a meeting. The grantee may also invite other individuals at the request of the parents and other individuals at the discretion of the Head Start program, including those component staff particularly involved due to the nature of the child’s disability. 1308.19 (I) ( j ) 14

A meeting must be held at a time convenient for the parents and staff to develop the IEP within 30 calendar days of a determination that the child needs special education and related services. Services must begin as soon as possible after the development of the IEP. Grantees and their delegates must make vigorous efforts to involve parent in the IEP process. The grantee must: Notify parents in writing and, if necessary, also verbally or by other appropriate means of the purpose, attendees, time and Site of the IEP meeting for enough in advance so that there is opportunity for them to participate.

Head Start ensures families understand the IFSP/IEP/Other Treatment Plan process, support the scheduling of transportation to the meeting, if needed, and offer families an opportunity to talk about the implications of the Plan related to their child’s curriculum.

CFDAs/Team Leaders/Assistant Administrator for Education ensure families receive the Parental Rights, What are Screenings and Evaluations, and The Family Voice Brochures, have talked about them with the family and have had them initial and date that section of the ROI.

As Needed

CFDAs/Team Leaders/Assistant Administrator for Education discuss with families, prior to the IFSP/IEP or Other Treatment Plan meeting the purpose of the meeting, have emphasized the importance of the families participation, and have shared and talked about the Parental Rights, What are Screenings and Evaluations, and The Family Voice Brochures.

Monthly

Referral Tracking Sheet Contact Notes

Contact Notes

CFDAs/Team Leaders/Assistant

Contact Notes


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

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CMCA Goal

Administrator for Education ensure families understand they can request transportation support from EHS/HS to attend IFSP/IEP, or Other Treatment Plan meetings and have had them initial and date that section of the ROI.

Make every effort to assure that the parents understand the purpose and proceedings and that they are encouraged to provide information about their child and their desires for the child’s program. Provide interpreters, if needed, and offer the parents a copy of the IEP in the parents’ language of understanding after it has been signed.

Assistant Administrator for Education monitors that CFDAs/Team Leaders talk with the family about how the goals/outcomes in the plan have been integrated into their child’s Individualization Plan.

Hold the meeting without the parents only if neither parent can attend, after repeated attempts to establish a date or facilitate their participation.

11308.19 (k)

1308.20 (a) (b) (c) (d)

In that case, document its efforts to secure the parents’ participation, through records of phone calls, letters in the parents’ native language or visits to parents’ homes or places of work, along with any responses or results; and arrange an opportunity to meet with the parents to review the results of the meeting and secure their input and signature. Grantees must initiate the implementation of the IEP as soon as possible after the IEP meeting by modifying the child’s program in accordance with the IEP and arranging for the provision of related services. If a child enters Head Start with an IEP completed within two months prior to entry, services must begin within the first two weeks of program attendance.

The disabilities coordinator must work with staff to ensure that provisions to meet special needs are incorporated into the nutrition program.

CMCA Strategies & Responsible Person(s)

Head Start ensures that children with an IFSP IEP or Other Treatment Plan have their Individualization goals modified to integrate their special plan.

Head Start ensures that the nutrition specialist is involved in supporting the development of the Individualization Plan when there are IEP/IFSP/or other Treatment

Timelines

Monitoring Document

Monthly Release and Sharing of Information

Monthly

The Assistant Administrator for Education monitors to ensure classroom CFDAs/Team Leaders make modifications to the Individualization Plan which integrate IFSP/IEP or Other Treatment Plan goals/outcomes.

Monthly

The Intervention Team Administrator /Assistant Administrator for Education monitor that IFSP/IEP or Other Treatment Plan goals/ outcomes, for children returning to Head Start who have special Plans in place or children just beginning Head Start who have special Plans in place, are integrated into the Individualization Plan, the second week of school. All program staff are trained on how to support nutrition and eating for children with feeding issues.

Monthly

Contact Notes Individualization Plans

IFSP/IEP/Other Treatment Plan Individualization Plan Lesson Plans Anecdotal Notes Individualization Plans

Pre-service As Needed

Competency-based assessment of knowledge of nutrition and feeding issues.


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal Appropriate professionals, such as physical therapists, speech therapists, occupational therapists, nutritionists or dietitians must be consulted on ways to assist Head Start staff and parents of children with severe disabilities with problems of chewing, swallowing and feeding themselves. The plan for services for children with disabilities must include activities to help children with disabilities participate in meal and snack times with classmates.

37

CMCA Goal

In addition to the many references to working with parents throughout these standards, the staff must: Support parents of children with disabilities entering from infant/toddler programs. Provide information to parents on how to foster the development of their child with disabilities. Provide opportunities for parents to observe large group, small group and individual activities described in their child’s IEP. Provide follow-up assistance and activities to reinforce program activities at home. Refer parents to groups of parents of children with similar disabilities who can provide helpful peer support. Inform parents of their rights under IDEA. Inform parents of resources which may be available to them from the Supplemental Security Income (SSI) Program, the Early

Timelines

Monitoring Document

goals related to nutrition.

The plan for services for children with disabilities must address prevention of disabilities with a nutrition basis.

1308.21 (a) 1-7 (b) (c)

CMCA Strategies & Responsible Person(s)

Head Start ensures that transition planning is completed and implemented for all children entering and exiting Head Start.

The Intervention Team Administrator ensures that the Assistant Administrator for Health & Nutrition is involved in all the IFSPs/IEPs or Other Treatment Plans that address nutrition and feeding issues.

Monthly

The Intervention Team Administrator ensures that all IFSPs/IEPs, or Other Treatment Plans are reviewed by the Head Start Assistant Administrator for Health & Nutrition to ensure nutrition and feeding issues are addressed, and if not, develop some for the CFDA/Team Leader and support staff to add to the Individualization Plan.

Monthly

The Intervention Team Administrator/Assistant Administrator for Education ensure CFDAs/Team Leaders are trained on transition issues including:

Pre-service

• • •

• • • •

IFSP/IEP/Other Treatment Plan Individualization Plan IFSP/IEP/Other Treatment Plan Individualization Plan

As Needed.

Competency-based assessment of knowledge of Transition issues

Annually

MOAs

supporting parents of children with disabilities entering from infant/toddler programs providing information to parents on how to foster the development of their child with disabilities providing opportunities for parents to observe large group, small group and individual activities described in their child’s IEP providing follow-up assistance and activities to reinforce program activities at home referring parents to groups of parents of children with similar disabilities who can provide helpful peer support informing parents of resources which may be available to them and how to begin transition planning early in the year.

The Intervention Team Administrator ensures that transition plans are addressed


Central Missouri Community Action Head Start Disability Services Plan 4/8/2010 Performance Standards

National Head Start Goal and Periodic Screening, Diagnosis and Treatment (EPSDT) Program and other sources and assist them with initial efforts to access such resources. Grantees must plan to assist parents in the transition of children from Head Start to public school or other placement, beginning early in the program year. Head Start grantees, in cooperation with the childâ&#x20AC;&#x2122;s parents, must notify the school of the childâ&#x20AC;&#x2122;s planned enrollment prior to the date of enrollment.

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CMCA Goal

CMCA Strategies & Responsible Person(s) in the MOA with partner agencies.

Timelines

Monitoring Document

http://www.showmeaction.org/board/pcdocs/pc041510  
http://www.showmeaction.org/board/pcdocs/pc041510  

http://www.showmeaction.org/board/pcdocs/pc041510.pdf

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