Committee meeting report for 7 28 (minutes)

CNH I K E Y C L U B

Committee Chairperson: __Anahi Ruiz/Gaby Gaona______________ Date of meeting: ___7/28/17___

Time: ___9:10 a.m.______

Name of committee: _Save the Rain_________

Place: ___Plank______

Number of committee members present: 3 Key Clubbers and 3 Kiwanis Minutes of the meeting: o

Unfinished Business 

Sub-committee reports o After school fundraisers Sell something trendy. Sell an item for a whole week.  Have students pick on every Thursday what they want us to sell the next week.  Going to announce the items we will sell in the school bulletin on every Friday.  One item that is homemade and one or two that are pre-packaged or bought is our goal for each week.  Gaby will make a flyer to advertise the first week’s products.  We will sell the corn cups for the first 7 days of the school year. Gaby will make them. We need to find a place to store them each day, so they will be ready for sale.  August 24th we’ll have more options for students to choose for the next week. We’ll sell something different starting on August 28th.  Gaby will have a plan ready for the next meeting.  We need to connect with Katie Bogner, the new Culinary teacher to see if we can store things in her room, refrigerator and freezer. o Corporate sponsors Julie contacted Lush and it is said that there’s going to be a follow-up call.l  We would like a master list of contacts and offer a template for the Key Clubbers as a guide for reaching out to corporate sponsors – so that Julie doesn’t have to do it all. o Major fundraisers We wanted to do the drive-in but it might be a little too expensive  Gaby will contact Katherine Hecht at the theater and talk to her about the drive-in or maybe a dedicated showing at the theater 0 we’re looking to do on November 17th, If possible.  The theater owners could guide us through the process of what to do, including what movie to pick  Thinking of calling CVS and see if they’ll ask costumers to donate $1 (mention 501C3 code. Sue will connect with Save the Rain to find out their 501C3 number before we approach CVS.  Anahi and Alyssa will go talk to the Grocery Outlet manager about doing something similar.  We also want to ask Ray’s.

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New Business 

The Carter’s ideas o Online Fundraiser- GoFundMe (look into we’d have to pay for taxes… maybe nothing if we use the Kiwanis 501C3) o Have webpage of our own for Cloverdale Save The Rain  Make it visually appealing  Have a link to the web page on EVERYTHING  Greg has agreed to research the domain. We will need to look for a Key Clubber to help develop the site.  Set a deadline of August 15th to see if we can get it going o Have social media pages promoting Save The Rain along with the link to the website o Have a booth with very interesting visuals  We will get some of this ready by next Friday for FNL.  We can have a display of clean and dirty water  A scale model of a rain catchment system  Check Save The Rain website to see if they sell Save the Rain banners; but look into creating our own for use the whole year – Sue will do.  Looking at spending up to $200 on the display  Have two water dispensers one with clean water and the other one with dirty water  Have pictures of the kids in Africa  Have a donation box.  Sponsor a donation drawing and with every donation the person has a chance of winning a $10 Grocery Outlet gift card.  Take this booth to every event that is held this year including any events in Geyserville  Sue and Andreina will put this together and will meet on Sunday at 11 a.m. to get started. o Sponsor donation drawings and ticket sales o As for a donation drawing dedicated to Save the Rain at the Crab Feed. Maybe we could get a water service company like Starlett’s to donate a year’s supply of water. o Have “water walkers” in the Citrus Fair Parade, handing out tickets to a free drawing that people would have to visit our Citrus Fair Booth in order to redeem their prizes.  Give out tickets and tell people that they’ve been entered into a contest which will hopefully encourage them to come to our booth  Julie might be able to help us out with connecting with the Citrus Fair to get our booth at little or no cost to us. o Create a classy presentation and go to different towns and other clubs in Cloverdale  Kiwanis DCMs and Key Club DCMs o Order our own bottled water with our own Save the Rain logo on it o We could get any business that sells bottled water to sell our water o We could sell it to businesses in town and at events in town o Anahi and Cristina will work on creating a label for the water o At community events we could raise awareness about the whole situation o Get the city to include a flyer about our cause with every water bill o Have a fancy water tasting event o Have fancy hor’deouvres, fine chocolates, etc. o Charge $50 per person and limit to 50 people o Have a water tasting sommelier… o During the rainy seasons create a miniature rain catchment system and show the community how it works

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Next step(s)? . o Sue is going to creating a Banner and she and Andreina will put together a display for FNL o Gaby and Anahi will be asking Kiwanis to help at their next Board meeting o Gaby will be talking to Kathryn Hecht about a theater night vs. indoor theater( November 17th) o Creating labels for Save The Rain water bottles – Anahi & Cristina o Greg and ??? will be working on the website

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Next meeting? o August 9th, 6:30 p.m. at Mr. Bearden’s house/ 552 Port Circle.

Meeting adjourned at 10:30 a.m.

(Signed) ________Gabriela Gaona____________ Committee Secretary