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Guidelines for the preparation of the KIC Report (applicable for Grant Agreement 20131)

1. Introduction The objective of the guidelines is to facilitate the preparation of the KIC Report by providing an overview of the report’s structure and contents in accordance with the relevant provisions of the Grant Agreement (GA) and the Framework Partnership Agreement (FPA). The objective of this document is also to provide a reporting template to be applied at requesting further pre-financing payments. The KIC Report serves as a primary document for the EIT assessment of the implementation of the corresponding Business Plans and the Budget as well as eligibility of the expenditure of EIT financial contribution. On the basis of the assessment of KIC Report the EIT will determine the final amount of the 2013 EIT grant. KIC Report shall be submitted on an annual basis to the EIT and include Performance as well as Cost reporting. In order to facilitate the preparation of the Report by the KICs and to allow the EIT a comprehensive assessment of the Report, the KIC Report shall be submitted according to the agreed structure electronically in accordance with GA 2014 Article 10.2. It must be accompanied by a cover letter in which the KIC LE requests the payment of the final balance 2, in accordance with articles 10.2.2 of the GA, and by a declaration in accordance with article 10.2.3 of the GA. Only the cover letter and the declaration must be signed by the authorised person and sent in parallel by registered mail. All the documents shall be submitted through the EIT dedicated platform. In case of technical problems, the KIC LE can submit a request via email to the EIT and subject to EIT acceptance, the documents can be submitted through other technical means, as via email or through links to a KIC dedicated server. To speed up the approval of the KIC Report, it is recommended that the KIC submits the deliverables to the EIT during the year whenever they become available. The submitted deliverables will be treated as part of the KIC Report, provided that a clear reference to them is included in the list of deliverables included in the Part 2 of the KIC Report. If necessary, in the assessment of Report, the EIT may be assisted by external independent experts. Payments/recoveries shall be made after the EIT's approval of reports in accordance with Article 10.2 of the GA. The terms set out in the FPA shall take precedence over those of the GA, the terms set out in Articles 1 to 17 of the GA shall take precedence over those in the Annexes, and the terms set out in the GA and its Annexes shall take precedence over the guidelines referred to in the GA.

2. KIC Report – structure and content The structure of KIC Report shall follow the structure of the Business Plan and Budget and be composed of the following parts:

1

The present Guidelines for the preparation of the KIC Report replace those issued by the EIT on 26 March 2012 (ref. 00963.EIT.D.2012.JML) 2

The existing template for the payment of balance shall be used for this purpose.

1


Executive Summary (max. 5 pages) This section shall include a summary description of the key goals, highlight clearly significant achievements of the period (both qualitative and quantitative), and describe the main deviations compared to the Business Plan. This section may also serve for EIT publications or press releases that refer to the KIC’s work. Please note that this section may also serve for EIT publications or press releases that refer to the KIC’s strategy and KIC activities.

A. Lessons learnt (about 3 pages) This section draws main lessons and conclusions from governance, activity implementation, co-locations, communication and dissemination, for the KIC. If applicable, it must also include the reasons for failing to achieve critical goals and/or not being on schedule. B. Implementation of KIC Strategy (about 10 pages) This section shall include a description of the developments of the KIC strategy during the period, also with reference of the manner in which the Framework Partnership Agreement (FPA) provisions have been implemented by the KIC: a. Vision, strategy, business model and key goals for Year N and over the medium to long-term b. Integration of KIC knowledge triangle actors c. Progress toward KIC sustainability d. Implementation of Intellectual Property Rights policy within the KIC e. Implementation of the KIC’s communication plan and dissemination activities C. KIC Report3 for the period This section shall describe the KIC outcomes achieved during the period against the Business Plan according to the following structure: X. Area Title and short description of the KIC outcomes achieved at the Area level against the Business Plan. X.Y. Segment (if applicable) Title and short description of the KIC outcomes achieved at the Segment level against the Business Plan. X.Y.Z. Activity - Title of the activity4 Title, alpha-numerical reference and short description of the KIC outputs and outcomes at the Activity level, against the Business Plan. Detailed information on the KIC Added Value Activity herein described shall be provided in Annex I D. KIC Key Performance Indicators pages)

and contribution to EIT scoreboard(about 2

3

Covering all KIC Activities

4

The titles of the Area, Segments and Activities shall be identical to those in the Budget

2


This section shall synthetically display the key performance indicators (KPI) defined by the KIC for the period, if cumulative effects are relevant, the section shall also provide a longterm indication of the KPI development (e.g. since start of KIC), making a comparison against those envisaged in the Business Plan.

Annex I - Implementation of KIC added value activities during the period This section shall provide specific detailed information about the implementation of the KIC added value activities, as defined in the Art 6.2 of the FPA. It will allow the EIT to assess the execution of the KIC added value activities, against the Business Plan. This part shall include the following elements for each Area, Segment (if applicable) and activity, according to the following structure: X. Area5 Brief analysis at the area level of added value and impact of the KIC added values activities implemented X.Y. Segment6 Brief analysis at the Segment level of added value and impact of the KIC added values activities implemented X.Y.Z. KIC Added Value Activity7

5

a.

Progress and outputs achieved against the Business Plan Brief description of the achieved outputs. Deviations from the Business Plan and relevant problems encountered during the period shall also be described.

b.

Description of work implemented during the year Brief but comprehensive description of the scope and content of the work undertaken within the period. In the specific case that a KIC added value activity and a KIC complementary activity bear the same name or cover close areas, the exact scope of the KIC added value activity for the period must be clearly defined. Any possible overlapping with activities implemented in previous periods shall also be explained.

c.

KIC partner(s) acting as leader and role of other KIC partners Description of the specific role of each partner involved in the activity and of their integration for the implementation of the activity in year N.

d.

Deliverables of the activity Comprehensive list of deliverables submitted for the activity.

e.

Use of Resources

This level of aggregation shall correspond to the Heading of the KIC Added Value Budget and KIC Added Value Cost Report.

6

This level of aggregation shall correspond to the Subheading of the KIC Added Value Budget and KIC Added Value Cost Report. 7

This level of aggregation shall correspond to the Budget Items of the KIC Added Value Budget and KIC Added Value Cost Report.

3


Brief description of the resources required for the execution of the work undertaken during the period. Description of resources shall include, when applicable, Personnel (FTEs), Personnel related costs (incl. travel, subsistence, indirect cost), Equipments, Subcontracting, Financial Contributions to Third Parties and any other main costs relevant for this activity. The degree of detail must be sufficient to demonstrate the compliance with the principle of sound financial management (efficiency, effectiveness and economic value) and explain the main deviations from the budget estimates8. f.

Co-funding Sources Brief description of co-funding sources for this activity, if applicable.

All deliverables are part of the KIC Report and shall be included and submitted to EIT in separate Annexes.

8

In line with EU Financial Regulation and its Rules for Application, the report and the supporting documents shall demonstrate the compliance with the principle of sound financial management, namely the principles of economy, efficiency and effectiveness.

4


DRAFT

Annex II - KIC Complementary Activities implemented during years 2010-2013 This section shall provide actual financial information on KIC complementary activities. The information included in this table shall be subject to the CFS verification procedures by independent auditors in line with the CFS methodology issued by the EIT for GA 2013.

Heading (Area)

Subhea ding (Segme nt)

Item (Activit y)

Title and alphanumerical reference of the KIC activity

Title and alphanumerical reference of the KIC activity in Year N-1

Website of the initiative, if available

Technical reference of the initiative / project representing the KIC complement ary activity

Total costs

Year in which funding is reported by KIC Partner

Total Costs

European Communit y [nonEIT]

National or Regional

0,00

0,00

0,00

(2010, 2011,2012, 2013)

0,00

5

KIC Partner own resources

Private

Oth er Sou rces


DRAFT

Annex III - A) Consolidated statements of the costs and sources of funding incurred during the year N KIC Summary Financial Report & Signature Grant Agreement [year N] KIC name

Contact person

Street, number

Phone

Postal Code, city

E-mail

Country

Reporting period

From

To

(I.1) Cost Declaration for KIC Added Value Activities (Total eligible costs and EIT claim in Euro) KIC action id. 1 2 3 4 5

Title

Personnel

Travel and subsistence

Fixed assets

Other direct costs*

Financial support to third parties

Subcontracting

Indirect costs

Total KAVA

Heading-Area1 Heading-Area2 Heading-Area3 Heading-Area4 Heading-Area5 Total costs

* Other direct costs: consumables, supplies, rent, and requirements imposed by GA, providing they are not included in subcontracting or in any other direct cost category (I.2) Declaration of Partner contributions to KIC Complementary Activities (amounts in Euro) KIC action id. 1 2 3 4 5

KIC Partner own resources

Title

European Community [non-EIT]

National or Regional

Private

Total complementary activities

Other Sources

Heading-Area 1 Heading-Area2 Heading-Area3 Heading-Area4 Heading-Area5 Total costs

(I.3) Funding summary (amounts in Euro) and ratios EIT funding

KIC Partner own resources

European Community [non-EIT]

National or Regional

Private

Other Sources

Total funding

KIC Added Value Activities KIC Complementary Activities 2013 Total funding percentage

(I.4) Certificates on the Financial Statements covering costs of KAVA and KCA Number of partners submitting CFS Total cost of CFS Total KAVA covered by CFS Total EIT financial contribution requested covered by CFS Total KCA covered by CFS

(I.5) Costs of financial guarantee Grant Agreement [year N-1] (total) Grant Agreement [year N] (up to 31 Dec)

(I.6) Interest earned on pre-financing paid by the EIT Grant Agreement [year N-1] (total) Grant Agreement [year N] (up to 31 Dec)

(I.7) Revenue generated Grant Agreement [year N]

(I.8) KIC LE's statement In line with article 2.5 of the FPA I as CEO declare, that the KIC LE takes due care to: o

be responsible for ensuring that the action is implemented in accordance with the agreement and the provisions of Specific Agreements

o

be responsible for supplying, obtaining, verifying and submitting information to the EIT related to this agreement and the Specific Agreements

o

establish the payment requests to the EIT, detailing the exact share and amount assigned to each KIC added value activity, as defined in this agreement, and in accordance with the Grant Agreements, the estimated eligible costs and the actual costs incurred

o

ensure that all the appropriate payments made by the EIT and which are designed for the KIC partners are transmitted by the KIC LE in due time

o

be responsible for ensuring that, in the event of audits, checks or evaluations, all the necessary documents in accordance with this FPA and Grant Agreements, related to the implementation of KIC activities, including the original accounting documents pertaining thereto and signed copies of sub-contracts and sub-grant agreements, are provided to requested European Union Institutions or bodies, in accordance with Article 12 KIC LE stamp

Authorised person: Name Role/Position Date Signature

6

EIT financial contribution requested


DRAFT

(I.4)Total costs of KIC activities for year N (with examples) KIC complementary activities

KIC ADDED VALUE ACTIVITES (A)Actual Costs

(in EURO)

(B) Sources of Funding

EIT contribution requested

EIT CONTRIBUTION BUDGETED (as in latest amended budget)

(in EURO)

(in EURO)

(C) Categories of co-funding for KAVA delta of EIT contribution in % on a heading level

-19%

TOTAL

(D) Actual costs

Cofunding

KIC Partner contribution

revenue generated

other sources

(in EURO)

(in EURO)

(in EURO)

(in EURO)

(in EURO)

(in EURO)

245 000

200 000

0

45 000

5 500 000

7 180 000

[1]. Total of Heading - (Area 1)

1 680 000

1 435 000

1 775 000

1.1 Total of Subheading 1.1 (Segment 1.1)

1 360 000

1 135 000

1 475 000

225 000

185 000

0

40 000

4 000 000

5 360 000

1.1.1 Item (Activity 1.1.1)

1 000 000

800 000

1 100 000

200 000

165 000

0

35 000

4 000 000

5 000 000

1.1.1 Item (Activity 1.1.2)

360 000

335 000

375 000

25 000

20 000

0

5 000

0

360 000

1.2 Total of Subheading (Segment 1.2)

320 000

300 000

300 000

20 000

15 000

0

5 000

1 500 000

1 820 000

1.2.1. Item(Activity 1.2.10

320 000

300 000

300 000

20 000

15 000

0

5 000

1 500 000

1 820 000

[2]. Total of Heading -(Area 2)

1 645 000

1 520 000

1 190 000

125 000

115 000

0

10 000

2 540 000

4 185 000

2.1 Total of Subheading(Segment 2.1)

1 155 000

1 030 000

700 000

125 000

115 000

0

10 000

2 010 000

3 165 000

2.1.1 Item (Activity 1.2.1)

800 000

750 000

400 000

50 000

45 000

0

5 000

2 000 000

2 800 000

2.1.2 Item (Activity 1.2.2)

355 000

280 000

300 000

75 000

70 000

0

5 000

10 000

365 000

2.2 Total of Subheading (Segment 2.2)

490 000

490 000

490 000

0

0

0

0

530 000

1 020 000

2.2.1. Item (Activity 2.2.1)

490 000

490 000

490 000

0

0

0

0

530 000

1 020 000

[3] Total of Heading - (Area 3)

0

0

0

0

0

0

0

0

0

3.1 Total of Subheading (Segment 3.1)

0

0

0

0

0

0

0

0

0

3 325 000

2 955 000

2 965 000

370 000

315 000

0

55 000

8 040 000

11 365 000

28%

#DIV/0!

3.1.1 Item 3.1.2 Item

Totals[1+2+3+]

7


Annex III - B) Partner level statements of the costs and sources of funding incurred during the year N

KIC Partner Financial Report & Signature Grant Agreement [year N] KIC partner legal name

Contac t person

Bank name

Street, number

Phone

IBAN

Postal Code, city

E-mail

BIC

Country

Partne r nr

Indirect cost declaration (actual, flat rate 20%, fr 40%)

Legal type (incl. SME status)

Partne r short name

Reporting period (from, to)

(II.1) Cost Declaration for KIC Added Value Activities (Total eligible costs and EIT claim in Euro) KIC actio n id.

Title

Personnel

Travel and subsisten ce

Fixed assets

Other direct costs*

Subcontract ing

Financial support to third parties

Indirec t costs

Total KAVA

EIT financial contribut ion requeste d

HeadingArea-1 HeadingArea-2 HeadingArea-3 HeadingArea-4 HeadingArea-5

1 2 3 4 5

Total costs * Other direct costs: consumables, supplies, rent, and requirements imposed by GA, providing they are not included in subcontracting or in any other direct cost category (II.2) Declaration of Partner contributions to KIC Complementary Activities (amounts in Euro) KIC actio n id. 1 2 3 4 5

Title

KIC Partner own resources

European Communi ty [nonEIT]

Nation al or Region al

Private

Other Sources

Total complemen tary activities

HeadingArea 1 HeadingArea-2 HeadingArea-3 HeadingArea-4 HeadingArea-5 Total costs

(II.3) Funding summary (amounts in Euro) and ratios

EIT funding

KIC Partne r own resourc es

Europea n Commu nity [nonEIT]

KIC Added Value Activities KIC Complementary Activities 2013 Total funding percentage

8

National or Regiona l

Private

Other Source s

Total fundin g


(II.4) Certificates on the Financial Statements covering costs of KAVA and KCA CFS delivered according to Article 6.2 of GA (y/n) Name of audit firm Total cost of CFS (euro) Period covered by CFS for KAVA(from, to) Period covered by CFS for KCA (from, to)

(II.5) Conversion rates Conversion applicable according to Article 12.1 of GA (y/n) Conversion currency Conversion rate (http://ec.europa.eu/budget/inforeuro/index.cfm)

(II.6) Revenue generated Grant Agreement [year N]

(II.7) KIC Partner's statement I certify that: o

the costs for KIC added value activities, declared above are directly related to the resources used to attain the objectives of the project and fall within the definition of eligible costs specified in Article 7 of the Grant Agreement

o

the above information declared is complete, reliable and true

o

in case of declaring indirect costs on a 40% flat-rate bases, we are unable to identifiy with certainty the real indirect costs

o

indirect costs on KIC added values activities are not calculated using a flat rate while these cost also benefit from the receipt of an Operating Grant from the European Union budget

o

there is full supporting documentation to justify the information hereby declared. It will be made available at the request of the EIT and in the event of an audit by the EIT, Commission and/or by the Court of Auditors and/or their authorised representativesthereto and signed copies of sub-contracts and sub-grant agreements, are provided to requested European Union Institutions or bodies, in accordance with Article 12 Authorised person: Name

KIC Partner stamp

Role/Position Date Signature

(II.8) Eligible costs of KIC added value activities (amounts in Euro) Headin g/ Area

Subheadi ng/ Segment

Activit y/ Item

Titl e

Personnel

Travel and subsiste nce

Fixed assets

Other direct costs*

Subcontracti ng

Subgrantin g

Indirec t costs

Total costs * Other direct costs: consumables, supplies, rent, and requirements imposed by GA, providing they are not included in subcontracting or in any other direct cost category

9

Tot al KAV A


(II.9) Funding of KIC added value activities including EIT funding and co-funding (amounts in Euro) Headi ng/ Area

Subhead ing/ Segment

Activi ty/ Item

Tit le

EIT contributi on

KIC Partner own resourc es

Europea n Commu nity [nonEIT]

Nationa l or Region al

Private

Other Source s

Total fundin g

Total funding

(II.10) Costs and funding of KIC complementary activities (amounts in Euro) Headi ng/ Area

Subhead ing/ Segment

Activi ty/ Item

Tit le

Total costs

EIT contribu tion

KIC Partner own resourc es

Europe an Commu nity [nonEIT]

National or Regional

Private

Other Sourc es

Total funding

Value of the contrac t

Amou nts spent under the contra ct during refere nce period

Type of subcontr actor (third party / subsidiar y / other KIC partner)

Numbe r of units used (if applica ble)

Amou nts spent under the contra ct during refere nce period

Total costs /funding

(II.11) Subcontracting details

Headi ng/ Area

Subhead ing/ Segment

Activi ty/ Item

Tit le

Reason for subcontra cting

Selectio n Procedu re

Contract or's official name

Duratio n of the contrac t – start date

Duration of the contract – end date

Total costs

(II.12.a) Financial support to third parties - Sub-granting details

Headi ng/ Area

Subhead ing/ Segment

Activi ty/ Item

Tit le

Sub-grant type

Beneficiary (subgrantee)

Form of financing (actual/l ump sum/uni t costs)

Total costs

10


(II.12.b) Financial support to third parties - Prizes Headi ng/ Area

Subhead ing/ Segment

Activi ty/ Item

Tit le

Beneficiary (recipient of prize)

Amount of the prize

Total costs

(II.13) Fixed assets details Headi ng/ Area

Subhead ing/ Segment

Activi ty/ Item

Tit le

Description

Type (CAPEX or Depreciation)

Total costs

(II.14) Personnel costs in the form of flat rate financing of SME owners and other natural persons Headi Subhead Activi Number Tit ng/ ing/ ty/ Unit costs of units Amount le Area Segment Item used

Total costs

11

Costs


Annex IV: Template for a request for a further pre financing request according to article 10.1.2.2 of the GA 2013: a.)KIC LE statement including the amount of the previous pre-financing instalment used to cover costs of KIC added value activities KIC Estimated Budget for year N

Cut-off date:

Actual costs incurred for KAVA (in EURO)

KIC Estimated Costs for KAVA

% (actual/estimated)

(in EURO)

[1]. Total of Heading - (Area 1) 1.1 Total of Subheading 1.1 (Segment 1.1) 1.2 Total of Subheading (Segment 1.2) [2]. Total of Heading -(Area 2) 2.1 Total of Subheading(Segment 2.1) 2.2 Total of Subheading (Segment 2.2) [3] Total of Heading - (Area 3) 3.1 Total of Subheading (Segment 3.1)

Totals [1+2+3+]

Amount of pre-financing previously received 70% of pre-financing previously received

b.) Progress report At least one page description per area / budget heading

 

a statement on the actual progress of the business plan implementation e.g. translated into a percentage provide any additional information available at the time of its request, with regard to projects and activities selected and identified in the meantime (e.g. innovation projects) given the late procedure for their identification after the initial submission of the BP (this will requires a modification of the BP).

12


Annex V - Tables and supporting documents for KPIs results With the aim to facilitate the reporting of the KPI data and allow for the EIT Headquarters to verify the eligibility of the information provided, three tables with the corresponding supporting documents (as explained in the footnotes) shall be provided by the KICs. These KPIs reporting tables are covering all the data fields required to feed all the indicators in the domain of enabling innovation/value creation (as presented below). These tables are pivotal by nature and serve two purposes:   

to establish the cross-references between the declared KPI inputs and the KIC activity(ies) having contributed to these results in the past years (i.e. not only limited to the direct previous year) and to provide an index for the supporting documents competitive funding

IMPORTANT NOTICE 1 : The list of the supporting documents to be provided to substantiate each declaration is detailed in the footnotes of the tables definition presented here after. IMPORTANT NOTICE 2 : Any supporting document shall be clearly linked to the alphanumerical reference(s) of the row of the table entry to which it relates to.. The data to be collected for the indicators can be gathered in a structured way using the following three tables making sure that the alpha-numerical reference of each row is unique across the tables and also across the years The 3 tables are related to the measure the so called “Core KPIs”: those Core KPIs are cross-KIC, and will be consolidate in the EIT Performance Measurement System

13


A. Education table: Ref

Year

Education programme reference

Education programme type

EIT labelled

KIC activities reference(s) in the performance report(s)

Number applications

of

Maximum number of available seats

Number graduates

of

B. Knowledge transfer/Adoption table: Ref

Year

Title/name of the knowledge transfer/adoption item

Knowledge Transfer or Adoption

KIC activities reference(s) in the performance report(s)

Type of knowledge transfer/adoption

Type of contract

C. Other outputs table: Ref

Year

Title/name of the business idea, new or improved product/service/process, or start-up/spin off

KIC activities reference(s) in the performance report(s)

Type of output

D. KIC specific KPIs table: Ref

Year

KIC activities reference(s) in the performance report(s)

KPI Code

KPI Name

14

Measure for the reporting Year

Baseline in Ratio

Description of the outcome

Public


The following is the detailed description of each data table and field 1) Education table NO.

DATA ATTRIBUTE

DATA DEFINITION

DATA DOMAIN

0

Ref

alpha-numerical reference for this table

Combination of digits and/or letters uniquely identifying each row of the Education table

1

Year

Year of the data reported

Number, 4 digits

2

Education programme reference

Name of the education programme

String of characters

3

Education programme type

Whether the programme is a doctoral programme, master, executive training, or short course

P=Doctoral9 M=Master10 E=Executive Training11 S=Short course (e.g. summer course)12

-Only one character, either ‘P’, ‘M’, ‘E’ or ‘S’ or extra ones once agreed by the education panel

-Only one character, either ‘Y’ or ‘N’

At least until March 2013 only PhD or masters will be reported 4

EIT labelled

Whether the education course programme has an EIT label or not

Y=yes N=no

5

KIC activities reference(s) in the performance report(s)13

Alpha-numerical reference(s) to the KIC activity(ies) that provided financial support for the education programme, as

Text, with the same format used to identify KIC activities in the performance report(s)

9

Doctoral Programmes as defined by the EIT labelled degrees or the definition agreed at the Education Panel

10

Master Programmes as defined by the EIT labelled degrees or the definition agreed at the Education Panel

11

Based on the definition agreed at the Education Panel

12

Based on the definition agreed at the Education Panel

13

KICs activities of the past years shall also be referred to

15

DATA CHECKS / CONSTRAINTS


specified in the performance report(s) 6

Number of applications

Number of formalised applications for the programme submitted in the year of field 1 (demand)14

Numeric

7

Maximum number of available seats

Number of maximum student positions available to register for the programme in the year of field 1 (places available)

Numeric

8

Number of graduates

Number of graduates on this education programme in the academic year reported in field 115

Numeric

2) Knowledge transfer/adoption table NO.

DATA ATTRIBUTE

DATA DEFINITION

DATA DOMAIN

0

Ref

alpha-numerical reference for this table

Combination of digits and/or letters uniquely identifying each row of the Knowledge transfer/adoption table

1

Year

Year of the data reported

2

Title/name of the knowledge transfer/adoption item

Title/name of the knowledge transfer or knowledge adoption item

DATA CHECKS / CONSTRAINTS

Number, 4 digits

String of characters

14

Number of formalised applications means number of candidates who have submitted a formalized application matching the requirements criteria to enter into the selection process

15

A graduate is counted if he/she has successfully completed the given programme in the year of field 1

16


NO. 3

4

5

6

DATA ATTRIBUTE

DATA DEFINITION

DATA DOMAIN

DATA CHECKS / CONSTRAINTS

T = Transfer16

-Only one character, either ‘T’ or ‘A’

Knowledge transfer or adoption

Whether there was a knowledge adoption

KIC activities reference(s) in the performance report(s) 18

Alpha-numerical reference(s) to the KIC activity(ies) that provided financial support for generating the knowledge across the years, as specified in the performance report(s)

Text, with the same format used to identify KIC activities in the performance report(s)

Type of knowledge transfer/adoption

One of the four knowledge transfer / adoption intellectual property types: Patent, Trademark, Know how, Copyright

P=Patent19 T=Trademark K=Know how C=Copyright

Type of transfer contract

Whether the contract is for a licensing, sales or consultancy type of knowledge transfer

A = Adoption17

L=Licensing20 S=Sales C=Consultancy

-Only one or a combination of the following characters: ‘P’, ‘T’, ‘K’, ‘C’

-Only one or a combination of the following characters, ‘L’, ‘S’ , ’C’ -Leave empty adoption

for

16

The supporting document for a knowledge transfer to be counted is the transfer agreement between the originating Partner (the KIC LE or a KIC partner) and the recipient or other document that defines the originator, recipient, the knowledge transferred, and the condition s of the transfer transaction. 17

The supporting document for a knowledge adoption to be counted is the written statement of the KIC LE or KIC partner that states how it has adopted the outputs created by the KIC activity(ies)

18

KICs activities of the past years shall be referred to, if they have contributed to the measure

19

The transfer agreement (for the knowledge transfer) shall mention the type of contract : licensing, sales or consultancy or a combination of those. Knowledge transfers executed on the basis of a consortium agreement are reported as licensing 20

he transfer agreement (for the knowledge transfer) shall mention the type of contract : licensing, sales or consultancy or a combination of those. Knowledge transfers executed on the basis of a consortium agreement are reported as licensing

17

knowledge


3) Other outputs table NO.

DATA ATTRIBUTE

0

Ref

1

Year

Year of the data reported

2

Title/name of the business idea, new or improved product/service/process, or start-up/spin off

Title/name of the item

String of characters

Alpha-numerical reference(s) to the KIC activity(ies) that provided financial support for the innovation/business creation across the years, as specified in the performance report(s)

Text, with the same format used to identify KIC activities in the performance report(s)

3

21

KIC activities reference(s) in the performance report(s) 21

DATA DEFINITION

DATA DOMAIN

alpha-numerical reference for this table

Combination of digits and/or letters uniquely identifying each row of the Other Outputs table Number, 4 digits

KICs activities of the past years shall be referred to

18

DATA CHECKS / CONSTRAINTS


NO.

DATA ATTRIBUTE

4

Type of output

DATA DEFINITION

Type of the output reported, describing the relevant KPI reported to, from these five categories: Business idea, New or improved Product/Service/Process, Startup or Spin-off

DATA DOMAIN

DATA CHECKS / CONSTRAINTS

B=Business idea22 P=New Product/Service/Process23 I= Improved Product/Service/Process 24

-Only one of the following: ‘B’, `P’, ‘I’, ‘SU’, ‘SO’

SU=Start-up25 SO=Spin-off26

22

The supporting document for a business idea to be counted is a formalized commitment established between the KIC and an entrepreneur, describing the KIC added value activities provided by the KIC. These commitments shall clearly state the commitments that the venture is accepting and if applicable what the venture gives in exchange. 23

The supporting document for a new product/service to be counted is a document demonstrating the first commercial transaction The originating party shall be a KIC Partner, a KIC Legal Entity or a KIC start-up ( for this latter only as from its second year of operations) 24

The supporting document for an improved product/service to be counted is a document demonstrating the added-value to the customer. The originating party shall be a KIC Partner, a KIC Legal Entity or a KIC start-up ( for this latter only as from its second year of operations) 25

The supporting documents for a start-up to be counted are:   

26

An official document proving the registration at a competent local registry/Chamber of Commerce A proof (e.g. Letter of Intent or an order form/invoice) demonstrating that this start-up has won its first customer or the existence of a potential first customer or other document demonstrating that the start-up has commenced commercial operations The formalized agreement between the KIC and the entrepreneur that creates the start-up describing the KIC Added Value Activities provided by the KIC

The supporting documents for a spin-off to be counted are:   

An official document proving the registration at a competent local registry/Chamber of Commerce A proof (e.g. Letter of Intent or an order form/invoice) demonstrating that this spin-off has won its first customer or the existence of a potential first customer or other document demonstrating that the start-up has commenced commercial operations The formalized agreement between the KIC and the entrepreneur that creates the spin-off describing the KIC Added Value activities provided by the KIC

19


EIT Reporting Guide - 2013