Annual Report City of Tega Cay, South Carolina | 2017 - 2018
David O’Neal, Mayor Heather Overman, Mayor Pro-Tempore Alicia Dasch, Councilwoman Gus Matchunis, Councilman Ryan Richard, Councilman Sylvia Szymanski, Municipal Clerk
Charlie Funderburk, City Manager Katie Poulsen, Assistant City Manager Bob Bartkin, Finance Director Steve Parker, Police Chief Scott Szymanski, Fire Chief Tom Goebel, Development Services Director Tim Gillette, Operations Director Philip Jolley, Utilities Director Joey Blethen, Parks & Recreation Director Dora Perry, Human Resources Manager Justin Bice, Municipal Judge City Manager Charlie Funderburk has served the City since 2001 in various roles including the City’s Parks & Recreation Director and Operations Director. Mr. Funderburk grew up in Rock Hill and moved to Tega Cay in 2013 after becoming the City’s 4th City Manager. He has a Bachelor’s Degree from Winthrop University and a Master’s in Public Administration from Anna Maria College. He is a credentialed Manager through the International City Managers Association.
November 19, 2017 Mayor David O’Neal Mayor Pro Tem Heather Overman Councilmember Alicia Dasch Councilmember Gus Matchunis Councilmember Ryan Richard Mr. Mayor and Members of Council: Attached herein, I am pleased to present the Annual Report for 2017-2018. This report provides a detailed account of each department’s activities for the past fiscal year. This year has been marked with many changes that, when looked back on many years from now, will prove to be monumental. Once the Special Election took place and you came on board as a full Council, we held the City’s first Strategic Planning session. Your comments and direction were heard loud and clear by staff leadership. We continue to focus on the community and maintaining our ‘small town’ atmosphere. The continued professional development and training for our entire organization is a big part of that process. Three major accomplishments in the City this year were: the approval and implementation of Development Impact fees, implementing a user fee for trash collection, and approval of the funding necessary to begin construction of our new Police Station. As our Economic Development Commission begins to market our City, they will work to solidify our relationships with our business communities. As the Windhaven and Game On PDDs begin taking their physical shapes over the coming year, Tega Cay will continue to strengthen its presence in the region as the best place to call home, for residents and business owners alike. City staff continues to focus on providing efficient, effective, responsive government and services for the citizens, businesses and visitors of our City. We will continue to strive to anticipate and provide for the needs of the City through innovation and leadership while being good stewards of the public funds with which we have been entrusted. Respectfully Submitted,
Charlie Funderburk City Manager
Charlie S. Funderburk, City Manager _________________________________________________________
The Administration Department is comprised of several personnel serving in various capacities including: City Manager, Assistant City Manager, Municipal Clerk, Finance staff, Human Resources, IT, Communications, and Receptionist. While the City Manager, Charlie Funderburk, is tasked with overseeing the overall operations of the entire City, the Assistant City Manager, Katie Poulsen, oversees the day-to-day functions of City Hall including the administration office, court, communications and utility billing.
Year in Review The 2017-2018 Fiscal Year was another successful year for the City: ▪ Auditors gave the City a favorable review for Fiscal Year ’16 - ‘17. ▪ The City elected Councilmembers Alicia Dasch, Gus Matchunis, Mayor Pro Tempore Heather Overman, and a new Mayor, David L. O’Neal. ▪ City Council appointed the first Economic Development Commission, conducted a Strategic Planning Workshop, and approved the funding for a new Police Station currently under construction. ▪ Hired a full-time Marketing & Communications Manager making tremendous strides in current communication efforts, as well as establishing new initiatives such as Chats with Charlie, spotlighting businesses, and growing the City’s social media reach. ▪ The TC CoNnECT (Connecting Neighbors to Enrich the City Together) program continued to grow this year with liaisons in several neighborhoods for the first time since the program began in 2016. The group meets quarterly with Department Heads to share neighborhood concerns and get updates from staff with feedback on this initiative continuing to be positive.
While we did face financial challenges, we were able to finish the Fiscal Year strong. ▪ Due to decreased auto tax revenue (underprojected amounts), and decreases in Business License and Building Inspection/Permit Fee revenue, staff was forced to find ways to absorb these unexpected adjustments throughout the year. ▪ In the last quarter of our fiscal year, we were notified of a change in how we would receive funding from the County for recreation which resulted in a loss of over $71,000 in revenues. Fortunately, timing allowed for this change to be budgeted in the ’18 - ‘19 fiscal year. ▪ Additionally, we received notification from the state that premiums for property and workers comp insurance were increasing more than anticipated. Even in years with significant financial challenges, City Staff continue to work towards our mission of providing for the needs of the City and our citizens through quality service, innovation and leadership while continuing to be good stewards of the public funds with which we have been entrusted.
Looking Forward As we move into 2019, we are projecting a healthier fiscal year: ▪ Previously approved developments are expected to break ground by the end of Q2. ▪ A trash collection service fee will offset over $720,000 in expenses for the City. ▪ The collection of Development Impact Fees, a new addition to the City, started by City Council in August 2018. These new revenue streams will allow staff to focus on Council’s directive of investing back into the City’s resources and infrastructure to keep Tega Cay the #1 place to live in South Carolina.
Tom Goebel, Director __________________________________________
Year in Review The Development Services Department is responsible for business licensing, planning, zoning, code enforcement, construction permitting and inspection, and storm water management compliance. This past year, the department: ▪ Permitted 1,100 construction projects with a valuation of $25 million. ▪ Conducted 6,300 inspections including building, zoning, and storm water throughout the City. ▪ Promoted staff development through increased training and certifications. ▪ Provided illicit storm water discharge training. Major development projects diversifying recreational, commercial and residential options continue to make progress: ▪ Cadence: This community located on Gardendale/Dam Road is 20% complete. Once built-out, this development will meet a need outlined by Council and residents in the 2015-2025 Comprehensive Plan of supplying residents with an age-targeted residential option. It also provided the City with 8.75 acres to be used as the City’s wood chipping facility which opened in 2018. ▪ Cameron Creek: This development located on Hwy. 160 (originally approved in the County in 2014) contains a mix of single family homes and townhomes and is just over 60% complete. ▪ Courtyards at Palmetto: 13.7 acres situated behind The Villages at Palmetto on Stone Village Drive. A revised sketch plan with larger lot widths was submitted and approved by Planning Commission April 2, reviewed on August 2 and is awaiting resubmittal. ▪ Game On: Grading began on the residential portion of the development (Villages E & H)
in the Fall of 2018 with houses expected to go vertical by Spring 2020. Planning on the recreational facility and remaining villages continues. Lake Ridge: The 435-acre development on Gardendale Road began in 2006 is nearing completion with the construction of the last 6 of 813 homes. The Revere: These apartments located on Hubert Graham Way were completed in September with a total of 336 dwelling units. River Falls: A 54-acre community on Gold Hill Road approved for up to 136 single family homes. River Lakes: A 13-acre development approved in 2011 is nearing completion with 5 of 24 dwelling units remaining. Serenity Point: A 66-acre development approved in 2006 off Stonecrest Blvd. for 89 single family homes. This project is nearing completion with only 11 homes remaining. Windhaven: Preliminary plat was approved by the Planning Commission in May. The developer and the Fort Mill School District have worked to solidify plans for a middle school to be located on the property.
Looking Forward While the City has grown from approximately 3,000 residents upon its incorporation, to now over 10,000 residents, Development Services has worked diligently to serve our residents and investors to the highest of standards. In the coming year, the Development Services Department will be focused on: • Hiring a certified building inspector for commercial and residential projects, • Continuing to offer excellent service, and • Continuing to improve our expertise through continuing education classes and certification exams.
Tim Gillette, Director __________________________________________________________________
Year in Review The Operations Department is tasked with maintaining the grounds and infrastructure of the City including streets and rights-of-way, walking trails, storm water system, curbside collection of yard debris, landscape and City vehicle maintenance. This past year, the Department continued their work to improve what residents see, feel and experience: ▪ Opened a new Wood Chipping Facility which allows for processing of debris collected throughout the City. ▪ Collected and processed 562 tons of mulch double the amount collected and processed in 2017. This mulch is used to beautify the City’s parks and open spaces. ▪ Removing 57 dead or hazardous trees and pruning over 200 street trees encroaching on public streets and rights-of-way. ▪ Repairing and/or patching 17 City-owned streets including Stonecrest Blvd., Shoreline Pkwy., Chelsea Day, Cascading Pines, the Clubhouse entrance, and more. ▪ Resurfaced 5 streets including Windjammer Dr. (from Silver Fox to Tega Cay Dr.), Mariners Court, McHanna Point, River Lake, and Pitcairn, using C-Funds. ▪ Replacing 36 street signs and repairing or replacing 36 sign posts improving visibility of signs and safety for drivers. ▪ Completing 23 storm water system repair projects on the golf course (Cove holes 2-4), Tega Cay Drive, Tara Tea, Timberlake, Bluebell, Solandra, Cilantro, Cascading Pines, and more. ▪ Repaired 3 sidewalks: Heron Harbor, Cascading Pines and the sidewalk leading to the back entrance of Tega Cay Elementary. ▪ Draining, cleaning and repairing the pond at the entrance of the peninsula to ensure one of the City’s favorite features continues to be enjoyed by our residents and visitors.
Removing downed trees and limbs following Hurricanes Florence and Michael affecting our area in October. ▪ Increasing department headcount from 13 to 14 employees which includes 9 maintenance crew members and a foreman, 2 mechanics, Maintenance Superintendent, and Director. In addition to maintenance of the City, the Operations Department plays an integral part in many of the community events that help make Tega Cay the community focused City it is: ▪ Crews helped to facilitate events through prepping for, working through, and removal of equipment necessary for events such as Spring Pick-Me-Up, Food Truck Rally and Concert series, July 4th and Fall Festival. ▪ Crews began stringing lights in the trees located in the median on Tega Cay Drive at the beginning of November to have the lights on the weekend following Thanksgiving. ▪ Installed and decorated the 30’ Christmas tree at the Clubhouse in time for the annual Christmas Tree lighting event the first Saturday in December. ▪
Looking Forward In the coming year, the Operations Department will be focused on: ▪ Maintaining the aesthetics of the City through the regular collection of yard waste, street and right-of-way maintenance, City landscaping, and facility maintenance. ▪ Continued attentiveness and repair of our streets and sidewalks for the safety of our residents. ▪ Continued maintenance and repair of our storm water infrastructure to improve current deficiencies.
Joey Blethen, Director ________________________________________________
The Parks & Recreation Department oversees the maintenance and operation of the City’s 13 parks totaling ±69.1 acres and 8.5 miles of walking trails. This department also serves over 4,500 participants year-round in the Recreation program.
Year in Review This past year, the department: ▪ Added additional staff to oversee the Beach & Swim Center, park rentals, and to assist programming and maintenance staff. ▪ Renovated the existing baseball/ softball diamonds at Turner Field and Runde Park including the complete rebuild of the Runde Park T-ball field. ▪ Recompacted and resurfaced a large section of Turner Field parking lot which provided park users with easier access throughout the parking lot. This project was funded through the South Carolina’s Parks & Recreation Development Fund. ▪ Assisted Eagle Scout candidates Garrett Jones and Jacob Patete in the completion of their Eagle Scout projects. Garrett Jones renovated the pavilion and surrounding area of Lookout Park. Jacob Patete raised funds to purchase and install a wheelchair and harness swing at Trailhead Park. ▪ Completed the final phase of the Heron Harbor Renovation Project with the installation of new playground equipment. ▪ Worked with Tega Cay Forever Foundation to select Lemmonds Design to handle all creative marketing efforts for Catawba Park. Tega Cay Forever was established in 2017 and kicked off fundraising efforts with their “Forever 1982” campaign. ▪ Presented at NCRPA/SCRPA Joint Conference. Parks & Recreation Director Joey Blethen presented amongst his peers on his decision to eliminate tackle football in 2016.
Looking Forward This coming year, Parks & Recreation will focus on: ▪ Working with Tega Cay Forever to solicit corporate sponsorships for Catawba Park once Lemmonds Designs completes their marketing design and plan. ▪ Partner with All Play Together to build an inclusive playground at Trailhead Park. The City of Tega Cay will work with this organization to convert the existing playground at Trailhead Park into an inclusive playground with elements such as harness swings, rubberized surfacing, sensory garden, shade structures, and zipline. The project, set for completion in Spring 2019, would be the first inclusive playground in York County.
Scott Szymanski, Chief _____________________________________________________________________________________
Year in Review
The Fire Department promoted its commitment to provide efficient and effective fire suppression and prevention, medical, rescue, and life safety emergency services accomplished by: ▪ Responding to approximately 675 calls for service which is an average of approximately 55 per month ▪ Dedicating a full-time training officer to keep certifications and trainings up to date with ISO regulations. ▪ Establishing 2 response zones in the City utilizing 2 fully staffed stations allowing for a more appropriate allocation of resources. ▪ Continuing community education and outreach through the implementation of “Storytime with a Hero” program. This program fosters positive relationships with children through reading with the goal of making children less afraid of firefighters and their equipment in times of emergency. ▪ Hiring 3 full-time firefighters increasing staffing from 12 to 15 firefighters. This allows for each shift to have a total of 5 certified firefighters ▪ 6 firefighters obtained their national EMT certification undergoing a 200-hour class followed by state and national testing. ▪ Assisted the Police Department with their “Camp Cadet” program providing an EMT for each day of the camp and hosting a day’s activities where participants are invited to the fire station for fire education and water games. ▪ Hosts Friends Helping Special Friends program. For this event, the firefighters cook hamburgers, hot dogs, and give tours of the fire trucks for a group of individuals with special needs. ▪ Assist with City events by providing EMTs. Emergency medical services are provided for City events including the concert series events, 4th of July events, and the Fall Festival.
In the coming year, the Fire Department will be focused on: ▪ Decreasing response time by hiring 3 additional firefighters bringing the total to 18 full-time firefighters. This allows both responding units to have 3 firefighters on shift decreasing the amount of time from dispatch to arrival on scene. ▪ Improving quality of service through hiring a Deputy Fire Chief to assist the Fire Chief and manage the day-to-day operations of the Fire Department, as well as ensure ISO standards are met or exceeded. ▪ Continuing long-term plans to serve the City’s changing needs through: ❖ Evaluating the need for a new ladder truck to serve future developments. A new truck would need to be able to service taller buildings, as well as those structures situated further from the roadway. ❖ Consider options to improve effectiveness for calls for service on the water. Consider replacing the boat previously used for fire extinguishment of structures located on the lake, as well as rescue situations. The Department is also evaluating options for rapid water rescue for the Catawba River in the areas below the dam. ▪ Improving training by utilizing funds received from the State Firefighters Association to purchase props for trainings. Training materials include a forcible entry prop (simulates forcing open doors), a rescue dummy (for simulating rescues of incapacitated individuals), and reconfigurable walls that can simulate many different structures.
Steven R. Parker, Chief ____________________________________________________________________________
Year in Review The Police Department promoted its Community Education, Crime Prevention, and Crime Awareness objectives by: ▪ Initiating a Public Service Announcement Program “Take Two Minutes”. This program furthered community awareness by partnering with Fort Mill High School to produce high-quality videos on safety topics and crime statistics. ▪ Implementing a Community Education program teaching quarterly classes on crime education topics such as defensive driving and self-defense. ▪ Continuing the Camp Cadet program which focuses on rising 5th, 6th and 7th graders, to educate and foster positive relationships between children and Public Safety officers. The 4th annual camp was held for a week in June with over 40 kids in attendance. ▪ Joining the statewide fight against Opioid Abuse. Chief Parker was 1 of only 3 Chiefs in South Carolina appointed to the Governor’s Opioid Emergency Response Team to develop the State of South Carolina’s Opioid Emergency Response Plan. ▪ With the assistance of US Congressman Ralph Norman, the department received a grant to assist citizens in disposing of prescription narcotics properly using DisposeRX, a disposal solution rendering prescription ineffectual and disposable. ▪ Received a grant to provide dosages of Narcan for each officer to help save lives in the instance of a drug overdose call for service. In addition to community education and involvement, the Police Department places a priority on maintaining high department standards through training, assessments, personnel and equipment needs. This was accomplished by:
Municipal Association Risk Review assessment which was conducted in February and reviewed TCPD’s Policy and Procedures. The department excelled by scoring 100% on the highest risk areas in law enforcement. Subsequently, Chief Parker was appointed to the MASC Law Enforcement Advisory Board for proper policies and procedures for the State of South Carolina. Participated in active shooter training and preparedness certifying several staff members to become expert trainers in Active Shooter response. Implemented training exceeding the State Standard by including additional training for each officer on ethics, biased based policing, driving, and firearms.
Looking Forward In 2019, the Police Department will undergo many changes including: ▪ Adding 3 new vehicles placing the Police fleet on a 6 to 7-year replacement cycle (at around 120,000 miles). ▪ Continue working with Fort Mill Police and York County Sheriff’s Office on the establishment of an Eastside Justice Center. This project is an urgent need due to Fort Mill closing their holding facility in October 2018. ▪ Open a state of the art Law Enforcement Center in Summer 2019. This new facility will include many improvements including a new Dispatch Center giving 24/7 service, live Video Bond Hearings, a state of the art Evidence Room, training room, and upgrades to record keeping software improving service for our residents.
Philip Jolley, Director _________________________________________________________________________
Year in Review The Utility Department is committed to providing quality water and sewer service to City residents. Focusing on reinvestment and maintenance of the City’s system this past year, the department: ▪ Installed 13 backup generators for wastewater lift stations. This project was funded by a FEMA Grant received in 2017 and matching funds from the City. ▪ Continued significant improvements to the system located in traditional Tega Cay allowing the City to be released from the consent order placed upon the former owners, Utilities, Inc., by South Carolina Department of Environmental Control. ▪ Initiated a Professional Engineering Report (in-depth study) to review options for optimizing the City’s two wastewater Treatment Plants. ▪ Received a $500,000 grant from the Rural Infrastructure Authority (RIA) for construction of a 500,000 gallon elevated storage. The water tower will be constructed in the Windhaven Development on land dedicated by the developer. ▪ Encouraged staff development through providing for the training of Water Distribution Certification. As a result, 3 staff members received increased levels of certification. ▪ Promoted a Utility Technician into a Field Operations Foreman position. This position was filled internally with a candidate that had previous experience in the water industry and who is also familiar with the mission of the department and the City. ▪ The Utility Department partnered with SCRWA (South Carolina Rural Water Association) to conduct an Energy Audit
assessing areas where energy could be saved and costs reduced. Taking advantage of Duke Energy’s Energy Efficiency Rebate program, energy efficient devices were installed at our Wastewater Treatment Plants.
Looking Forward As we move into the new fiscal year, staff will continue to focus on maintenance of the system. Keeping up with our on-going preventative maintenance schedule is imperative to the overall function and upkeep of the system. ▪
Council finalized approval for the issuance of a bond to construct a 500,000 gallon elevated storage. This additional storage is needed due to the demand future users will place on the system. Therefore, this water tank was included in the CIP for the Impact Fee rate study and will be funded through impact fees and the RIA funds already granted. A Utility Rate Study will be performed in the coming fiscal year as approved by Council in the 18-19 budget. Continue proactive measures to investigate and prioritize areas needed for future maintenance by purchasing its own CCTV equipment (Sewer line videoing equipment). Develop an “Adopt a Hydrant” program in the next year to address Fire Department accessibility, color coding and to help reduce unauthorized usage. Continue routine service such as repairing water mains and service leaks, bi-monthly lake samples for our natural swim areas, monthly water sampling, and installing water and sewer taps for new construction.