Page 1

CITY of SUFFOLK

PROPOSED OPERATING FY 2019& CAPITAL BUDGET 2020


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City of Suffolk Proposed FY 19-20 Operating and Capital Budget Table of Contents:

Page

City Manager's Message Executive Summary by Fund Proposed Organizational Structure

i 1 27

General Operating Fund Revenue and Expense Summary General Government Judicial Public Safety Public Works Health & Welfare Education Parks & Recreation and Cultural Community Development Other Public Services Non Departmental

29 34 56 72 86 90 98 100 109 119 121

Capital Projects Fund

123

Special Revenue Funds Aviation Fund Transit Fund Downtown Business Overlay Taxing District RT. 17 Taxing District Road Maintenance Fund Grants Fund Law Library Fund

127 130 133 136 139 143 146

Debt Service Fund

149

Enterprise Funds Public Utilities Fund Stormwater Management Fund Refuse Services Fund

152 161 165

Internal Service Funds Fleet Fund Information Technology Fund Risk Management Fund

168 171 174

Component Unit School Fund

177

Appendix Appendix A - Personnel Summary By Fund Appendix B - Statistical Information, Charts, & Graphs Appendix C - 5 Year Growth Projections Appendix D - Summary of Reserve Funds Appendix E - Financial Policy Compliance Report Appendix F - Proposed Budget Ordinances and Resolutions

180 183 191 192 193 214


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iv


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET Annual Operating and Capital Budget by Fund

Budget 2016-2017

Fund General Fund

$

195,841,288 $

Budget 2017-2018 202,168,029 $

Budget 2018-2019 213,191,824 $

Recommended Budget 2019-2020

Prior Yr. % Change

219,040,993

3%

Capital Projects Fund

68,081,823

68,386,582

66,589,675

64,557,855

-3%

Debt Service Fund

30,012,458

27,179,729

28,420,944

28,964,818

2%

167,973

176,222

171,907

171,749

0%

1,400,000

1,855,432

1,702,885

1,715,017

1%

654,567

424,594

634,215

660,129

4%

Transit System Fund

1,140,759

1,624,388

1,934,197

1,699,144

-12%

Aviation Facilities Fund

1,037,558

1,026,872

1,052,067

1,055,583

0%

41,774

41,561

39,815

41,580

4%

Road Maintenance Fund

27,822,616

26,186,245

26,587,628

27,956,333

5%

Fleet Management Fund

12,212,043

15,559,912

13,615,592

14,768,171

8%

7,762,072

8,666,702

9,466,929

10,087,567

7%

Risk Management Fund

20,507,505

21,429,654

20,513,322

20,541,171

0%

Utility Fund

49,984,650

52,684,425

59,124,808

58,924,100

0%

Stormwater Fund

6,298,975

6,114,295

7,246,864

6,297,184

-13%

Refuse Services Fund

6,121,438

7,595,277

8,528,433

9,091,649

7%

157,382,210

161,536,936

168,662,537

173,824,500

3%

586,469,710 $

602,656,857 $

627,483,641 $

639,397,543

Downtown Business Overlay District Route 17 Special Taxing District Grants Fund

Law Library Fund

Information Technology Fund

School Fund Total Funds Budget

$

1


2

.05 .07 .07 .29

.34

_______________General Government ______________Health and Welfare ______________________Debt Service ______________________Public Safety

__________Education & Related Debt

Total______________________________$1.00

.01 .01 .02 .02 .03 .04 .05

_______________Local and Regional _______________Non Department _____________________Public Works _________________ Capital “Pay Go” ___________Community Development ___________________________Judicial ________Parks, Recreation & Culture


City of Suffolk All Funds Revenues and Expenditures Summary FY 2019 - 2020 Operating and Capital Budget

General Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Fund Balance TOTAL REVENUES

$

$

$

$

$

11,061,228 9,271,338 64,083,405 5,281,637 14,507,652 11,459,226 6,961,704 1,091,408 640,000 94,683,393 219,040,993

Unassigned/Unrestricted Fund Balances - June 30, 2018

$

65,326,008

$

Aviation Fund

133,792,277 45,850,000 1,346,475 790,000 2,270,946 3,442,381 970,000 697,217 21,207,551 4,978,215 2,695,930 1,000,000 219,040,993

EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

Downtown Business Overlay Taxing District Fund

269,052 695,000 91,531 1,055,583

$

$

$

1,006,029 49,554 1,055,583

$

171,749 171,749

$

-

$

-

$

$

171,749 171,749

Projected Unassigned/Unrestricted Fund Balances - June 30, 2019

68,121,239

-

-

Appropriations from Unassigned/Unrestricted Fund Balances during the year - FY 20

(1,000,000)

-

-

Projected Unassigned/Unrestricted Fund Balances - June 30, 2020

$

67,121,239

$

-

$

-

3


City of Suffolk All Funds Revenues and Expenditures Summary FY 2019 - 2020 Operating and Capital Budget

Law Library Fund

Transit Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Fund Balance TOTAL REVENUES

$

$

81,350 18,500 222,860 627,538 748,896 1,699,144

$

$

EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES

$

1,692,950 6,194 1,699,144

Unassigned/Unrestricted Fund Balances - June 30, 2018

$

-

$

Debt Service Fund

35,000 6,580 41,580

$

$

$

41,580 41,580

$

28,964,818 28,964,818

$

-

$

-

$

$

28,964,818 28,964,818

Projected Unassigned/Unrestricted Fund Balances - June 30, 2019

-

-

-

Appropriations from Unassigned/Unrestricted Fund Balances during the year - FY 20

-

-

-

Projected Unassigned/Unrestricted Fund Balances - June 30, 2020

$

-

$

-

$

-

4


City of Suffolk All Funds Revenues and Expenditures Summary FY 2019 - 2020 Operating and Capital Budget

Utility Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Fund Balance TOTAL REVENUES

Information Technology Fund

- $ 400,000 51,149,100 100,000 7,275,000 58,924,100 $

- $ 12,867,921 1,900,250 14,768,171 $

10,087,567 10,087,567

$

- $ 24,043,125 50,000 5,001,006 22,010,830 7,819,139 58,924,100 $

- $ 14,123,553 21,981 293,401 329,236 14,768,171 $

9,636,991 124,562 121,538 204,476 10,087,567

$

37,173,594 $

10,953,551 $

(329,507)

Projected Unassigned/Unrestricted Fund Balances - June 30, 2019

31,530,346

10,338,351

(329,507)

Appropriations from Unassigned/Unrestricted Fund Balances during the year - FY 20

(7,275,000)

(1,900,250)

EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES Unassigned/Unrestricted Fund Balances - June 30, 2018

Projected Unassigned/Unrestricted Fund Balances - June 30, 2020

$

Fleet Mgmt. Fund

$

$

$

24,255,346 $

8,438,101 $

(329,507)

5


City of Suffolk All Funds Revenues and Expenditures Summary FY 2019 - 2020 Operating and Capital Budget

Risk Mgmt. Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES Unassigned/Unrestricted Fund Balances - June 30, 2018

$

$

$

20,541,171 20,541,171

$

$

$

$

20,412,173 84,659 44,339 20,541,171

$

8,609,260

Projected Unassigned/Unrestricted Fund Balances - June 30, 2019 Appropriations from Unassigned/Unrestricted Fund Balances during the year - FY 20 Projected Unassigned/Unrestricted Fund Balances - June 30, 2020

Route 17 Taxing District Fund

$

Refuse Fund

1,715,017 1,715,017

$

7,865,129 454,000 250,206 522,314 9,091,649

$

$

1,386,847 328,170 1,715,017

$

8,638,860 159,250 293,539 9,091,649

$

-

$

3,649,110

9,035,239

-

-

-

9,035,239

$

$

-

3,164,677 (522,314) $

2,642,363

6


City of Suffolk All Funds Revenues and Expenditures Summary FY 2019 - 2020 Operating and Capital Budget

Road Maintenance Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES Unassigned/Unrestricted Fund Balances - June 30, 2018

$

$

$

Stormwater Mgmt. Fund

370,000 250,000 15,000 1,214,504 24,500 2,000 24,205,890 1,874,439 27,956,333

$

$

$

$

24,100,595 810,000 12,275,391 27,040,510 331,359 64,557,855

$ $

-

2,715,375

-

1,711,958

-

-

-

$

Appropriations from Unassigned/Unrestricted Fund Balances during the year - FY 20 Projected Unassigned/Unrestricted Fund Balances - June 30, 2020

6,297,184 6,297,184

25,789,076 2,167,257 27,956,333

Projected Unassigned/Unrestricted Fund Balances - June 30, 2019

$

Capital Projects Fund

$

-

$

5,263,449 599,672 12,104 421,959 6,297,184

$

$

2,876,000 6,809,607 33,661,639 12,825,000 2,575,000 2,874,500 1,704,750 900,000 331,359 64,557,855

$

-

1,711,958

$

-

7


City of Suffolk All Funds Revenues and Expenditures Summary FY 2019 - 2020 Operating and Capital Budget

Grants Fund REVENUES General Property Taxes Other Local Taxes Permits, Fees, and Regulatory Licenses Fines and Forfeitures Use of Money and Property Charges for Services Miscellaneous Revenue Recovered Costs Revenue from Commonwealth Revenue from Federal Government Fund Transfers In Long Term Debt Issuance Fund Balance TOTAL REVENUES EXPENDITURES - by Function General Government Judicial Public Safety Public Works Public Utilities Health & Welfare Education Parks, Recreation & Cultural Community Development Other Public Services Non-departmental Debt Fund Transfers Out TOTAL EXPENDITURES Unassigned/Unrestricted Fund Balances - June 30, 2018

$

$

$

Schools Fund

660,129 660,129

$

$

$

$

660,129 660,129

$

-

$

$

Grand Total

4,032,742 1,100,000 92,083,839 15,241,000 61,366,920 173,824,500

173,824,500 173,824,500

$

$

$

135,679,043 45,850,000 1,716,475 1,040,000 2,954,998 117,614,049 3,362,000 949,423 161,820,735 21,656,753 106,803,615 27,040,510 12,909,942 639,397,543

$

44,646,521 9,312,919 70,893,012 92,929,963 36,868,125 14,507,652 176,399,500 14,333,726 8,666,454 4,740,387 7,858,727 51,561,941 106,678,615 639,397,543

$

128,097,391

Projected Unassigned/Unrestricted Fund Balances - June 30, 2019

-

-

123,572,303

Appropriations from Unassigned/Unrestricted Fund Balances during the year - FY 20

-

-

(10,697,564)

Projected Unassigned/Unrestricted Fund Balances - June 30, 2020

$

-

$

-

$

112,874,739

8


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget General Fund - Executive Summary Current R.E. Tax Rate: Proposed R.E. Tax Rate:

$ $

1.11 1.11

Proposed Tax Rate Adjustment: Reassessment Tax Rate Impact to Citizens:

$ $

0.01

% Change

General Fund

Proposed Revenues:

$

219,040,993

2.7%

Proposed Expenditures:

$

219,040,993

2.7%

Unfunded Gap:

$

(0)

PRIMARY BUDGET GOALS: 1 2 3 4 5 6

Maintain Service Levels for all Citizens with No Tax Impact Support for Suffolk Public Schools Employee Compensation and Critical Personnel Resources Enhance Public Safety Resources Continued Investment in Quality of Life Compliance with Financial Policies

OTHER IMPORTANT BUDGET ITEMS TO NOTE:  $1,000,000 additional local funding provided in support of Suffolk Public Schools.  2.5% Cost-of-Living Adjustment (COLA) effective July 1, 2019 for all full and regular part-time employees, grant employees, Constitutional Officers and their employees, and Council Appointees, who were hired before April 1, 2019.  Provides for new FTEs • Appraiser I • Systems Analyst • Building Maintenance Technician • Deputy Clerk III • Assistant Commonwealth Attorney II • Business Development Manager • Permit Technician • Building Inspector I • Plans Reviewer • Police Officers (9) • Police Sergeant • Police Planner • Communications Lead Operator (2) • Public Works Fund Manager • Deputy Treasurer I  $1,000,000 for transfer to the Capital Projects Fund to comply with the capital pay-go financial policy.

FINANCIAL POLICY COMPLIANCE STATUS:  Unassigned Fund Balance as % of Governmental Funds - 12% minimum  Capital Cash "Pay-Go" - 3% min. of General Fund Expenses  Debt as % of Assessed Value - 4% maximum  Debt as % of General Govt. Expense - 10% maximum

18.9% Projected 3.1% Projected 2.1% Projected 8.0% Projected

9


SUMMARY OF BUDGETED REVENUE CHANGES FROM PRIOR YEAR:  Revenue Gains / (Losses) : - Local Tax - Miscellaneous/Fees - State Revenue & Aid - Federal Revenue & Aid - Other

$

5,849,169

$

6,232,506 1,503,019 336,123 25,292 (2,247,771)

SUMMARY OF BUDGETED EXPENDITURE CHANGES FROM PRIOR YEAR:  Expenditure Increases / (Decreases): - Personnel & Benefits - Purchased Services - Professional Services - Repairs and Maintenance - Maintenance Service Contracts - Printing and Binding - Advertising - Juvenile Detention Services - Information Technology - Fleet - Risk - Utilities - Postage - Telecommunications - Lease of Equipment - Lease of Buildings - Travel & Training - Dues and Memberships - Codes - Rewards - Marketing - Office Supplies - Uniforms - Books & Subscriptions - Other Operating Supplies - Merchandise for Resale - Copier - Special Programs - Capital Outlay - Regional Jail Detention Costs - Health & Welfare - Social Services - Local Organization Contributions - Regional Organization Memberships - Local Contribution to Schools (including lease payment) - Debt Payments - Transfer to Other Funds (Aviation, Capital, Debt, Fleet, Grants, Public Utilities, Transit)

$

5,849,169

$

3,653,584 20,657 241,686 31,700 13,800 (1,970) 7,550 448,085 580,287 195,846 4,999 13,050 75,381 16,002 (18,930) 84,602 10,869 4,000 46,250 10,397 149,589 3,445 93,146 93,453 29,775 5,050 (126,402) 70,775 36,200 (781) 980,274 513,746 (1,436,948)

$

5,849,169

TOTAL INCREASED SERVICE REQUIREMENTS:

3%

3%

10


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Capital Projects Fund - Executive Summary % Change

Capital Projects Proposed Revenues:

$

64,557,855

-3%

Proposed Expenditures:

$

64,557,855

-3%

Unfunded Gap:

$

Increase / (Decrease) from Prior Fiscal Year:

$

-

(2,031,820)

Proposal Includes:  $5,550,000 in Public Utility bond funding for recommended essential water/sewer projects.  $400,000 in Stormwater Obligation Bonds for neighborhood drainage improvements.  Includes GO Bonded Projects of the following: Education: Major Repairs/Systems Replacement Parks & Recreation: Lone Star Lakes Park Trail Enhancements Driver Complex Cypress Park and Pool Bennett's Creek Recreation Center Public Buildings & Facilities: Central Library Public Safety: Fire Engines Fire Tanker Truck Lake Kilby Station Renovation College Drive Fire Station Self Contained Breathing Apparatus Transportation Safety: Local Urban Intersections (N Pkwy/Bennett's Pasture Intersection/Rt17 Crittenden Rd/Kenyon Rd Connector) Pitchkettle Road Improvements Relocation of Zone C Headquarters Pruden Blvd Culvert Improvements

2020 Bond $ $ 2,500,000 125,000 275,000 200,000 135,000 1,247,000 1,900,000 350,000 506,479 1,100,000 2,500,000 1,268,987

$

 Cash Pay-Go Funding to leverage significant grant support of the following projects: Aviation: Obstruction Removal Terminal Apron Rehabilitation

% Grant

Grant $

3,604,695 2,898,349 1,980,000 500,000 21,090,510

Cash Pay-Go 12,000 6,000 $ 18,000 $

$

2,395,305 2,898,349

40% 50%

500,000 5,793,654

50%

Grant $ $ $

588,000 294,000 882,000

98% 98%

 $24.9M or 39% of proposed capital project expenses funded by State/Federal dollars.

FINANCIAL POLICY COMPLIANCE STATUS:

 Capital Cash "Pay-Go" - 3% min. of General Fund Expenses

3.1% Projected

11


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Aviation Facilities Fund- Executive Summary % Change

Aviation Proposed Revenues:

$

1,055,583

0%

Proposed Expenditures:

$

1,055,583

0%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

-

$

3,516

Proposal Includes:  Administrative and operational services and facilities to the general aviation community. Division maintains and operates the Suffolk Executive Airport to include runways, taxiways, hangar facilities, apron and tie down facilities, fueling facilities, required navigational equipment, and the airport café.  A transfer of $91,531 to support Airport operations from the General Fund to a Special Revenue Fund under the management of the Department of Economic Development.

12


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Downtown Business Overlay Tax District Fund - Executive Summary

Current Tax Rate: Proposed Tax Rate:

$ $

0.105 0.105

Proposed Tax Rate Adjustment:

$

-

% Change

DBOD

Proposed Revenues:

$

171,749

0%

Proposed Expenditures:

$

171,749

0%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

$

-

(158)

Proposal Includes: ďƒ˜ Funding to foster economic development in Downtown Suffolk. Revenues provide for beautification enhancements to the downtown business district, sidewalk and street sweeping, and refuse services.

13


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Law Library Fund - Executive Summary % Change

Law Library

Proposed Revenues:

$

41,580

4%

Proposed Expenditures:

$

41,580

4%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

$

(0)

1,766

Proposal Includes: ďƒ˜ Funding to provide the general public and legal community access to current legal and consumer protection information at no cost. A special fee of $4.00 is levied on civil court cases in the General District and Circuit Courts. This fee is held in a separate fund for the purpose of providing the public and Officers of the Court with a reliable network of legal information and educational support. This fund also supports community outreach efforts, legal publications, the salaries of support staff, and operating costs of the library.

14


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget RT. 17 Tax District Fund - Executive Summary

Current Tax Rate: Proposed R.E. Tax Rate:

$ $

0.24 0.24

Proposed Tax Rate Adjustment:

$

-

RT. 17 Tax District

% Change

Proposed Revenues:

$

1,715,017

1%

Proposed Expenditures:

$

1,715,017

1%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

-

$

12,132

Proposal Includes: ďƒ˜ Funding for purposes of the taxing district to foster economic development in the northern region of the City to promote economic development and business attraction in the district. ďƒ˜ Transfer of debt service for payment of financed transportation improvements in the taxing district.

15


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Road Maintenance Fund - Executive Summary % Change

Road Maintenance

Proposed Revenues:

$

27,956,333

5%

Proposed Expenditures:

$

27,956,333

5%

$

0

$

1,368,704

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ďƒ˜ State Road Maintenance revenue based on City lane miles of: 1,251.21 secondary and 380.85 primary.

16


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Debt Fund - Executive Summary % Change

Debt

Proposed Revenues:

$

28,964,818

2%

Proposed Expenditures:

$

28,964,818

2%

Unfunded Gap:

$

Increase / (Decrease) from Prior Fiscal Year:

$

(0)

543,874

Proposal Includes:  Current annual debt service for General Government and RT17 Taxing District Projects.  Includes GO Bond Revenue for the following projects: Education: Major Repairs/Systems Replacement Parks & Recreation: Lone Star Lakes Park Trail Enhancements Driver Complex Cypress Park and Pool Bennett's Creek Recreation Center Public Buildings & Facilities: Central Library Public Safety: Fire Engines Fire Tanker Truck Lake Kilby Station Renovation College Drive Fire Station Self Contained Breathing Apparatus Transportation Safety: Local Urban Intersections (N Pkwy/Bennett's Pasture Intersection/Rt17 Crittenden Rd/Kenyon Rd Connector) Pitchkettle Road Improvements Relocation of Zone C Headquarters Pruden Blvd Culvert Improvements

$

2,500,000 125,000 275,000 200,000 135,000 1,247,000 1,900,000 350,000 506,479 1,100,000 2,500,000 1,268,987

$

3,604,695 2,898,349 1,980,000 500,000 21,090,510

FINANCIAL POLICY COMPLIANCE STATUS:  Debt as % of Assessed Value - 4% maximum  Debt as % of General Govt. Expense - 10% maximum

2.1% Projected 8.0% Projected

17


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Public Utilities - Executive Summary % Change

Public Utilities

Proposed Revenues:

$

58,924,100

0%

Proposed Expenditures:

$

58,924,100

0%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

(0)

$

(200,707)

Proposal Includes:  New customer revenue projection of 475 ERUs (Equivalent Residential Units)  Addition of 1 FTE - Pump Station Instrumentation & Control Supervisor  The following rate structure adjustments are proposed effective July 1: FY 19 Water per 100 cubic feet Sewer per 100 cubic feet Meter Service Charge 5/8 inch & 3/4 inch meter Water Availability Charge - Single Family Sewer Availability Charge - Single Family

$ $ $ $ $

FY 20 9.71 7.27 10.00 5,520 6,000

$ $ $ $ $

9.71 7.27 11.25 5,520 6,000

% Change 0% 0% 13% 0% 0%

 Transfer of $7.275M to cash fund Public Utilities Capital Projects.

FINANCIAL POLICY COMPLIANCE STATUS:  Utility Fund Financial Independence of the General Fund  Unrestricted Cash and Long Term Investments Balance at 25% of operations  Bond amortization not to exceed useful life of projects financed  Debt Service Coverage Ratio of 1.15 or greater

Yes 78% Yes 1.17

18


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Stormwater Fund - Executive Summary

Current Monthly Fee per ERU: Proposed Monthly Fee per ERU:

$ $

6.00 6.00

% Change

Stormwater

Proposed Revenues:

$

6,297,184

-13%

Proposed Expenditures:

$

6,297,184

-13%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

(0)

$

(949,680)

Proposal Includes: ďƒ˜ Mandated provision of Stormwater management services citywide to include mosquito control services.

19


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Transit Fund - Executive Summary % Change

Transit

Proposed Revenues:

$

1,699,144

-12%

Proposed Expenditures:

$

1,699,144

-12%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

$

-

(235,053)

Proposal Includes: ďƒ˜ Outsource of service delivery via Virginia Regional Transit Authority. ďƒ˜ Capital acquisition of (1) 19 passenger bus.

20


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Refuse Fund - Executive Summary

Current Monthly Fee per Household: Proposed Monthly Fee per Household:

$ $

19.50 21.30

% Change

Refuse

Proposed Revenues:

$

9,091,649

7%

Proposed Expenditures:

$

9,091,649

7%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

$

(0)

563,216

Proposal Includes:  Provides for Citywide Refuse, Recycling, Bulk Refuse pick up and Landfill post closure planning and management.  Provides for Citywide residential refuse and recycling pick-up to an estimated 30,101 households.  Compliance plan for State 25% citywide recycling requirement.  $1.80 per month fee increase to address cost requirements of trash disposal.

21


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Grants Fund - Executive Summary % Change

Grants

Proposed Revenues:

$

660,129

4%

Proposed Expenditures:

$

660,129

4%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

-

$

25,914

Proposal Includes: ďƒ˜ $660,129 in local cash match funds to leverage State and Federal grant opportunities for the City. ďƒ˜ Annual Allocations for CDBG and HOME funds are anticipated from the Federal Government.

22


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Fleet Fund - Executive Summary % Change

Fleet

Proposed Revenues:

$

14,768,171

8%

Proposed Expenditures:

$

14,768,171

8%

$

0

$

1,152,579

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ďƒ˜ Cost estimate for fuel of $2.72 per gallon (govt. secured rate). ďƒ˜ Replacement of fleet equipment exceeding standards for replacement due to cost and safety factors.

23


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Information Technology Fund - Executive Summary

Information Technology

% Change

Proposed Revenues:

$

10,087,567

7%

Proposed Expenditures:

$

10,087,567

7%

$

0

$

620,637

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ďƒ˜ Funding to provide for technology support services citywide for: - information technology disaster recovery - website maintenance - telecommunications, radio and tower services - network infrastructure - internet services - numerous and varied hardware and software program support ďƒ˜ Addition of 1 FTE - IT Security Administrator

24


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget Risk Fund - Executive Summary % Change

Risk

Proposed Revenues:

$

20,541,171

0%

Proposed Expenditures:

$

20,541,171

0%

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

$

$

(0)

27,849

Proposal Includes:  Mandated coverage of workman's compensation, public safety "line of duty" benefits, and employee drug and alcohol screenings.  Mandated provision of health insurance benefits to employees with employer/employee cost sharing formula.  Mandated funding of required contribution to retiree benefits per GASB 45 OPEB ruling.

FINANCIAL POLICY COMPLIANCE STATUS:  Projected compliance for Risk Stabilization Reserve of 20% of anticipated claims.

Yes

25


City of Suffolk Proposed FY 2019-20 Operating and Capital Budget School Operating Fund - Executive Summary % Change

Schools

Proposed Revenues:

$

173,824,500

3%

Proposed Expenditures:

$

173,824,500

3%

$

-

$

5,161,963

Unfunded Gap:

Increase / (Decrease) from Prior Fiscal Year:

Proposal Includes: ďƒ˜ Increase of $1,000,000 in local contributions.

Request Includes: Request : $

ďƒ˜ Additional local appropriation request for funding of $1,000,000.

1,000,000

Recommended: $ 1,000,000

Operating Fund

Year to Year Comparative Data Adopted FY 19 Requested FY 20 Recommended FY 20 % Change $ 148.3 $ 153.5 $ 153.0 3.17%

Lease of Building

$

0.5

$

0.5

$

0.5

0.00%

Grant Fund

$

11.4

$

11.6

$

11.7

2.63%

Food Services Fund

$

8.5

$

8.6

$

8.6

1.18%

Operating Request: $

168.7

$

174.2

$

173.8

3.02%

School Debt Service: $

11.0

$

11.6

$

11.6

5.45%

Total School Funding: $

179.7

$

185.8

$

185.4

3.17%

Student Population: September Enrollment: Average Daily Membership: * Spending Per Pupil:

14,324 13,800

14,265 13,800

14,265 13,800

0% 0%

13,022

13,464

13,435

3.17%

* calculation includes all revenue of State, Federal, Local, Grants, and Other

26


27

Treasurer

Director of Public Works

Director of Public Utilities

Director of Parks & Recreation

Director of Capital Programs & Facilities

Director of Economic Development

Director of Planning & Community Development

Assessor

Commissioner of the Revenue

Deputy City Manager

City Attorney

Clerk of the Circuit Court

City Manager

Director of Human Resources

Director of Finance

Fire Chief

Chief of Police

Planning Commission

City Council

Citizens

Commonwealth’s Attorney

Other Authorities, Boards, and Commissions

School Board

City of Suffolk FY 2019-2020 Operating and Capital Budget Organizational Chart

Director of Libraries

Director of Social Services

Director of Media & Community Relations

Director of Information Technology

Chief of Staff

City Clerk

Sheriff


TARGETED AREAS PUBLIC SAFETY

Preserve, promote, and continue to invest in public safety.

FINANCIAL STABILITY

Continue practices that ensure strong financial management and fiscal responsibility.

GROWTH MANAGEMENT AND COMPREHENSIVE PLANNING

VISION FOR SUFFOLK SUFFOLK CITY COUNCIL

Suffolk is a vibrant and fiscally strong community leading the region in advancements in education, comprehensive transportation, public safety and diverse economic growth while continuing to preserve its rural heritage and enhancing its neighborhoods and urban centers. Throughout 430 square miles of rich land and pristine waterways, citizens and tourists treasure the beautiful trails, rivers and open spaces. Residents, visitors and merchants delight in the revitalized downtown featuring cultural, educational and recreational opportunities. Diverse shopping, businesses and entertainment venues abound. A sense of harmony and pride permeates this rare community, where crime is low; where schools are cutting edge; where people and goods move safely and efficiently throughout the city; and where citizens receive valuable services and have opportunities to be engaged. Suffolk is the desired destination of the Hampton Roads Region. The City achieves this by focusing on the following:

Use the Comprehensive Plan and Unified Development Ordinance to enable and facilitate private investment in strategic target areas and preserve, conserve, and protect the City's unique natural and agricultural heritage.

CIVIC ENGAGEMENT AND RESPONSIVE CITY SERVICES

Ensure that all citizens have pertinent information in a timely manner and provide convenient and diverse means for citizen input; provide responsive, effective and efficient programs and services to citizens.

EXPANDED ECONOMIC DEVELOPMENT

Implement strategies that add new businesses and provide jobs for a skilled and diverse workforce, retain and enhance existing businesses, promote entrepreneurship, create a vibrant downtown, and build an economy that expands our tax base.

PUBLIC EDUCATION

Create a structure of shared accountability between the City and Schools to build an educational environment known for excellence.

LEISURE, HEALTH, AND WELLNESS

Implement programs and services designed to improve the health, economic and social wellbeing of citizens.

TRANSPORTATION

Increase capacity and connectivity of our roadways and public transportation system.

AAA RATED STANDARD & POOR’S AND FITCH RATINGS. NERD WALLET - BEST PLACES FOR YOUNG FAMILIES/BEST CITIES FOR VETERANS IN AMERICA - 2015. 9TH BEST COMMUNITY ON BEST PLACES TO LIVE TOP 25 LIST OF “WHERE THE JOBS ARE” – CNN MONEY MAGAZINE – 2012. ONE OF AMERICA’S BEST SMALL CITIES TO LIVE - CNN MONEY MAGAZINE 2010. FAST GROWING CITY, HOME TO FAST GROWING COMPANIES.

28


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET GENERAL FUND Revenue Summary

Revenue Type

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 Projected

Budget 2019-2020 % Recommended Change

GENERAL PROPERTY TAXES Real Property Public Service Corporation Taxes Personal Property Penalties and Interest on Taxes

$

95,562,092 $ 4,114,710 20,765,549 1,215,818

97,643,722 $ 4,344,058 22,008,594 1,211,106

103,634,771 $ 4,300,000 20,700,000 1,000,000

104,425,889 $ 4,605,519 21,951,955 1,338,901

105,992,277 4,600,000 22,000,000 1,200,000

2% 7% 6% 20%

Total General Property Taxes

$

121,658,169 $ 125,207,480 $

129,634,771 $

132,322,264 $

133,792,277

3%

10,399,254 3,311,375 4,447,778 6,891,756 2,436,079 629,727 1,477,475 2,069,356 365,757 1,706,709 9,432,240

11,000,000 3,300,000 4,500,000 7,000,000 2,400,000 625,000 1,450,000 1,950,000 350,000 1,700,000 9,500,000

11,474,351 3,043,828 4,763,339 7,552,220 2,400,000 625,000 1,878,069 1,909,276 388,366 1,787,927 10,111,438

11,300,000 3,000,000 4,700,000 7,500,000 2,400,000 650,000 1,800,000 1,900,000 350,000 1,750,000 10,500,000

3% -9% 4% 7% 0% 4% 24% -3% 0% 3% 11%

43,775,000 $ 173,409,771 $

45,933,814 $ 178,256,078 $

45,850,000 179,642,277

5% 4%

35,000 15,000 2,500 250,000 875,000 45,000 65,000 3,000 300

35,000 15,000 2,500 271,240 875,843 47,232 85,443 3,000 1,000

OTHER LOCAL TAXES Sales and Use Tax Communications Sales Tax Utility Taxes ( Electric / Gas) Business License Tax Motor Vehicle License Tax / Fee Bank Stock Tax Recordation & Probate Tax Tobacco Tax Admissions Tax Lodging Tax Meals Tax Total Other Local Taxes TOTAL LOCAL TAX REVENUE

$ $

10,977,388 3,212,841 4,839,131 7,552,220 2,354,440 675,738 1,866,957 1,971,283 387,581 1,787,927 10,111,438

43,167,506 $ 45,736,944 $ 164,825,676 $ 170,944,424 $

PERMITS, PRIVILEGE FEES, AND REGULATORY LICENSES Animal License Land Use Application Fee Land Transfer Fee Zoning, Use and Ordinance Fee Building Permits Weapons Permits Borrow Pit Fees Fishing Permits Miscellaneous Permits Total Permits, Privilege Fees, and Regulatory Licenses

34,869 17,450 3,080 254,209 826,718 47,182 120,830 1,612 330 $

1,306,280 $

31,311 14,610 3,281 373,590 886,897 57,656 100,497 1,620 625 1,470,087 $

1,290,800 $

1,336,258 $

35,000 15,000 3,000 262,500 918,750 45,000 65,000 1,600 625

0% 0% 20% 5% 5% 0% 0% -47% 108%

1,346,475

4%

500,000 140,000 150,000

67% 40% 7%

FINES & FORFEITURES General District Court Fines Parking Fines and Violation Fees False Alarm Violation Fees Total Fines & Forfeitures

361,543 136,897 156,300 $

654,739 $

547,450 175,092 161,766 884,308 $

300,000 100,000 140,000 540,000 $

547,450 99,202 161,766 808,418 $

790,000

46%

800,000 1,100,000 217,471 20,000 100,000 28,800 4,675

60% 120% 0% 11% 25% 0% 0%

2,270,946

68%

REVENUE FROM USE OF MONEY AND PROPERTY Interest on Investments Interest on Bond Proceeds Municipal Center Building Rent Park Facility Use Fees Recreational Building Rental Antenna Space Rental Vending Machine Commission Other Rentals Total Revenue from Use of Money and Property

231,142 558,359 217,471 17,317 116,462 28,800 16,646 4,675 $

1,190,872 $

576,456 1,067,338 205,148 27,933 101,215 28,800 18,488 4,675 2,030,053 $

500,000 500,000 217,471 18,000 80,000 28,800 4,675 1,348,946 $

568,856 1,067,338 217,471 27,933 176,267 28,800 11,607 4,675 2,102,947 $

29


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET GENERAL FUND Revenue Summary

2016-2017 Actual

Revenue Type

2017-2018 Actual

2018-2019 Budget

2018-2019 Projected

Budget 2019-2020 % Recommended Change

CHARGES FOR SERVICES Excess Fees - Circuit Court Clerk Sheriff's Fees (Serving Court Papers) Court Appointed Attorney Fees Court Security Fee Commonwealth Attorney's Fees Police Fire & Rescue EMS Fee Animal Control Fees Recreation & Special Event Fees Library Fines and Charges Tourism Special Event Fees Charges for Planning & Community Development Sale of Service - Capital Projects Administration Sale of Service - Road Maintenance (Police Weights & Measures) Sale of Service - Road Maintenance Fund (Landscape by P&R) Grave Openings Total Charges for Services

87,628 5,787 19,468 83,488 13,090 43,895 30,030 1,808,640 65,601 932,394 20,597 23,979 108 13,151 113,871 10,282 79,215 $

3,351,222 $

99,389 5,787 18,102 113,192 11,556 39,612 22,786 1,722,296 51,965 927,991 19,284 16,442 5 48,792 103,631 22,925 51,404 3,275,161 $

75,000 5,787 18,000 120,000 10,000 30,000 15,000 1,823,773 70,000 900,000 18,000 29,400 100 15,000 115,000 7,500 70,000 3,322,560 $

75,000 5,787 18,000 120,000 10,000 41,168 15,000 1,823,773 45,885 900,000 20,197 29,400 100 24,412 115,000 7,513 70,000 3,321,235 $

85,000 5,787 18,000 120,000 10,000 30,000 15,000 1,975,594 50,000 900,000 18,000 27,400 100 15,000 115,000 7,500 50,000

13% 0% 0% 0% 0% 0% 0% 8% -29% 0% 0% -7% 0% 0% 0% 0% -29%

3,442,381

4%

3,000 4,000 6,000 700,000 250,000 7,000

0% 0% 20% 0% 0% 0%

MISCELLANEOUS REVENUE SRHA - Payment in Lieu of Taxes Sale of Salvage/Surplus Property Sale of Real Estate Delinquent Tax Collection Fee Miscellaneous Revenue Sales - Tourism Total Miscellaneous Revenue

10,474 9,599 719,506 242,613 7,118 $

989,309 $

8,744 10,666 749,434 163,540 16,705 949,089 $

3,000 4,000 5,000 700,000 250,000 7,000 969,000 $

968 6,949 693,304 266,986 6,960 975,167 $

970,000

0%

RECOVERED COSTS Reimbursement - Other Localities Reimbursement - School Board Reimbursement - Community Service Board Reimbursement - Jury Duty Compensation Total Recovered Costs TOTAL REVENUE FROM FEES / CHARGES

95,382 370,014 283,983 612 $ $

749,990 $ 8,242,414 $

73,903 374,837 146,059 537 595,336 $ 9,204,034 $

95,000 447,194 500 542,694 $ 8,014,000 $

121,121 447,194 149,752 486 718,553 $ 9,262,578 $

95,000 501,717 100,000 500

0% 12% 0%

697,217 9,517,019

28% 19%

REVENUE FROM THE COMMONWEALTH - NON CATEGORICAL AID Mobile Home Titling Tax Tax on Deeds - Grantors Tax Rolling Stock Tax Police House Bill 599 Personal Property Tax Relief Vehicle Rental Tax Total Non-Categorical Aid

20,094 288,770 126,736 2,853,820 10,169,730 130,414 $

13,589,564 $

21,641 369,677 128,377 2,853,820 10,169,730 183,121 13,726,367 $

15,000 350,000 130,000 2,959,411 10,169,730 130,000 13,754,141 $

31,351 350,000 127,796 2,959,411 10,169,730 183,121 13,821,409 $

25,000 350,000 130,000 2,959,411 10,169,730 150,000 13,784,141

67% 0% 0% 0% 0% 15% 0%

30


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET GENERAL FUND Revenue Summary

2016-2017 Actual

Revenue Type

2017-2018 Actual

2018-2019 Budget

2018-2019 Projected

Budget 2019-2020 % Recommended Change

SHARED EXPENSES Commonwealth Attorney Sheriff Commissioner of the Revenue Treasurer Registrar Circuit Court Clerk Total Shared Expenses

1,005,885 904,808 163,423 209,025 46,977 481,399 $

2,811,516 $

1,037,668 947,533 176,773 215,777 47,458 602,953 3,028,161 $

1,026,702 933,199 166,610 213,431 46,977 491,630 2,878,549 $

1,026,702 933,199 166,610 213,431 46,977 547,451 2,934,370 $

1,065,744 980,485 188,983 219,529 47,458 507,089

4% 5% 13% 3% 1% 3%

3,009,288

5%

CATEGORICAL AID Asset Forfeiture Funds Jurors' Fees Courthouse Maintenance Fees Public Assistance Grants Comprehensive Services Act Property Seizure Program - Police Wireless E911 Grant Miscellaneous Grants Four for Life Grant - EMS Fire Programs Fund Economic Development Incentive Program Library Aid Total Categorical Aid TOTAL STATE REVENUE

$ $

13,065 17,104 33,517 1,897,785 862,764 56,009 227,809 63,503 81,765 274,489 1,250,000 160,427

23,139 24,033 39,479 1,742,163 839,581 50,034 235,603 95 80,663 282,780 60,000 159,683

20,000 40,000 2,541,203 912,553 200,000 81,765 282,780 160,438

5,215 20,000 40,000 2,661,608 834,960 10,752 238,688 229 81,765 292,774 160,438

20,000 40,000 2,669,809 945,928 200,000 81,046 292,774 164,565

0% 0% 5% 4% 0% -1% 4% 3%

4,938,237 $ 21,339,317 $

3,537,253 $ 20,291,781 $

4,238,739 $ 20,871,429 $

4,346,429 $ 21,102,208 $

4,414,122 21,207,551

4% 1.6%

54,487 26,203 5,324,312 23,753 42,351

7,396 21,914 4,870,412 19,493 -

4,932,923 20,000 -

18,669 9,720 4,932,923 20,000 -

4,958,215 20,000 -

1% 0% -

4,978,215

1%

REVENUE FROM THE FEDERAL GOVERNMENT - NON CATEGORICAL AID Property Seizure Program - Police Public Safety DEA Overtime Public Assistance Grants Refuge Revenue Sharing (Dismal Swamp) Miscellaneous Grants TOTAL FEDERAL REVENUE

$

FUND TRANSFERS Transfer from Fund Balance Indirect Cost Return: Transfer from Road Maintenance Fund Transfer from Transit Transfer from Aviation Fund Transfer from Utility Fund Transfer from Stormwater Fund Transfer from Refuse Fund Transfer from Fleet Management Fund Transfer from Information Technology Fund Transfer from Risk Management Fund TOTAL OTHER REVENUE

$

TOTAL REVENUES

$

5,471,106 $

4,919,215 $

4,952,923 $

4,981,312 $

-

-

3,500,000

7,389,048

1,000,000

593,220 14,207 58,979 663,551 318,352 237,746 351,523 186,427 69,680

571,885 18,027 51,046 644,822 284,527 235,036 311,652 182,629 50,442

664,438 1,480 61,577 651,324 276,291 228,279 291,159 220,111 49,042

664,438 1,480 61,577 651,324 276,291 228,279 291,159 220,111 49,042

802,494 6,194 49,554 544,139 421,959 293,539 329,236 204,476 44,339

21% -20% -16% 53% 29% 13% -7% -10%

2,493,685 $

-

2,350,066 $

5,943,701 $

9,832,749 $

3,695,930

-38%

202,372,197 $ 207,709,517 $

213,191,824 $

223,434,925 $

219,040,993

2.7%

31


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET GENERAL FUND Expenditure Summary Budget 2016-2017

2017-2018

2018-2019

Actual

Actual

Budget

2018-2019

%

Exp To Dec Exp

2019-2020

%

Request

Incr

2019-2020

%

Recommended Change

GENERAL GOVERNMENT City Council

$

City Manager

443,141 $ 1,015,807

Budget & Strategic Planning

357,203 $ 1,048,200

422,192 $ 1,080,358

194,752

46% $

516,758

48%

463,692 1,080,358

10% $ 0%

434,207

3%

1,107,573

3% 4%

325,508

330,681

341,185

167,154

49%

345,499

1%

354,633

City Attorney

1,030,147

1,045,912

1,060,831

530,312

50%

1,063,588

0%

1,090,671

3%

Human Resources

1,043,659

1,090,225

1,176,780

537,216

46%

1,176,780

0%

1,030,036

-12%

Commissioner of the Revenue

1,081,745

1,153,618

1,088,733

533,183

49%

1,094,019

0%

1,135,083

4%

Assessor

1,551,733

1,674,250

1,578,765

814,371

52%

1,797,561

14%

1,745,106

11%

Treasurer

1,481,569

1,585,431

1,497,881

744,586

50%

1,735,387

16%

1,636,998

9%

Finance

1,294,015

1,500,378

1,490,470

760,828

51%

1,492,438

0%

1,555,021

4%

Purchasing

331,390

339,181

350,933

172,962

49%

374,770

7%

331,860

-5%

Registrar

546,814

452,307

529,627

255,664

48%

647,481

22%

640,040

21%

10,145,528 $

10,577,387 $

10,617,757 $

11,061,228

4%

Total General Government

$

5,227,787

49% $

11,271,573

6% $

JUDICIAL 197,413

202,660

209,413

102,761

49%

209,913

0%

213,733

2%

General District Court

Circuit Court Judges

56,540

57,600

68,613

35,407

52%

93,613

36%

68,631

0%

Magistrate's Office

16,382

16,061

17,611

6,900

39%

27,611

57%

18,129

3%

Juvenile & Domestic Relations Court

11,719

11,605

16,460

6,073

37%

20,810

26%

17,028

3%

693,781

543,995

973,435

250,912

26%

973,435

0%

973,435

0% 6%

Court Services Unit Clerk of the Circuit Court

1,381,342

1,536,081

1,496,437

738,196

49%

1,572,527

5%

1,589,049

Sheriff

2,663,124

2,741,880

2,781,344

1,424,718

51%

2,997,039

8%

2,891,771

4%

Commonwealth's Attorney

3,004,623

3,074,829

3,264,237

1,591,110

49%

3,658,169

12%

3,499,563

7%

8,024,925 $

8,184,711 $

8,827,550 $

4,156,077

47% $

9,553,117

9,271,338

5%

8%

Total Judicial

$

8% $

PUBLIC SAFETY Police Police - Emergency Communications Animal Shelter Management Community Development Services Fire and Rescue Fire and Rescue - Emergency Management Western Tidewater Regional Jail Total Public Safety

$

22,383,864

23,368,380

23,233,201

11,591,851

50%

26,387,296

14%

25,010,614

1,861,574

1,966,240

1,954,831

931,073

48%

2,641,798

35%

2,057,198

5%

887,741

941,230

1,006,913

446,965

44%

1,118,325

11%

983,004

-2%

2,415,904

2,466,645

27,799,996

28,987,053

29,992,065

-

-

14,967,356

50%

-

-

32,164,456

7%

31,717,884

6%

35,078

28,365

20,997

4,845

23%

35,904

71%

17,047

-19%

4,364,037

4,364,052

4,424,060

2,212,030

50%

4,297,658

-3%

4,297,658

-3%

66,645,437

10% $

64,083,405

6%

59,748,194 $

62,121,964 $

60,632,067 $

30,154,119

50% $

PUBLIC WORKS Public Works - Administration Capital Programs & Facilities Total Public Works

$

881,330

925,633

953,938

436,801

46%

989,106

4%

946,862

-1%

3,804,397

4,055,844

4,178,105

1,942,526

46%

4,295,356

3%

4,334,775

4%

4,685,727 $

4,981,477 $

5,132,043 $

2,379,327

46% $

5,284,462

3% $

5,281,637

3%

32


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET GENERAL FUND Expenditure Summary Budget 2016-2017

2017-2018

2018-2019

2018-2019

%

Actual

Actual

Budget

10,835,317

10,779,465

11,439,427

4,774,339

42%

11,746,347

3%

11,844,087

1,295,783

1,402,240

1,405,339

557,175

40%

1,455,274

4%

1,460,580

4%

Western Tidewater Health District

840,000

840,000

840,000

420,000

50%

895,655

7%

895,655

7%

Western Tidewater Community Service Board

281,152

295,210

295,210

147,605

50%

307,330

4%

307,330

4%

13,252,252 $

13,316,914 $

13,979,976 $

54,900,378

56,467,515

60,386,646

54,900,378 $

56,467,515 $

60,386,646 $

Exp To Dec Exp

2019-2020

%

Request

Incr

2019-2020

%

Recommended Change

HEALTH & WELFARE Social Services Children's Services Act

Total Health & Welfare

$

5,899,119

4%

42% $

14,404,606

3% $

14,507,652

4%

23,469,016

39%

61,366,920

2%

61,366,920

2%

23,469,016

39% $

61,366,920

2% $

61,366,920

2%

2,889,796

2%

EDUCATION Transfer to School Operating - Local Support Total Education

$

PARKS, RECREATION & CULTURAL Parks and Recreation - Administration

1,693,197

1,764,049

2,839,269

1,240,769

102,913

91,855

-

-

2,281,930

2,316,542

2,945,381

1,352,580

Parks and Recreation - Grounds Maintenance

458,811

569,603

-

-

-

-

-

-

-

Parks and Recreation - Support Services

553,283

582,158

-

-

-

-

-

-

-

Parks and Recreation - Office on Youth Parks and Recreation - Parks, Gateways & Maintenance

44% 46%

2,947,817 3,219,891

4% 9%

2,916,187

-1%

Parks and Recreation - Recreation

2,495,470

2,558,659

2,250,466

1,161,472

52%

3,488,175

55%

2,294,325

2%

Library

2,857,826

3,062,504

3,314,118

1,617,998

49%

3,598,006

9%

3,358,918

1%

5,372,819

47% $

13,253,889

17% $

11,459,226

1%

Total Parks, Recreation & Cultural

$

10,443,430 $

10,945,371 $

11,349,235 $

COMMUNITY DEVELOPMENT Planning and Community Development

1,342,086

1,484,429

4,064,993

1,765,855

43%

4,436,118

9%

4,387,276

8%

Economic Development

3,747,220

1,207,634

850,073

601,871

71%

957,649

13%

986,960

16%

Tourism

589,802

665,941

735,187

352,682

48%

764,721

4%

746,704

2%

Media and Community Relations

695,131

725,301

760,890

357,339

47%

797,442

5%

771,321

1%

53,607

39,735

69,085

10,230

15%

69,185

0%

69,444

1%

6,427,847 $

4,123,040 $

6,480,228 $

6,961,704

7%

983,896

982,096

1,029,970

983,896 $

982,096 $

1,029,970 $

Virginia Cooperative Extension Service Total Community Development

$

3,087,977

48% $

7,025,115

8% $

596,802

58%

1,761,784

71%

1,091,408

6%

596,802

58% $

1,761,784

71% $

1,091,408

6%

OTHER PUBLIC SERVICES Local and Regional Organizations Total Other Public Services

$

NON-DEPARTMENTAL Non-departmental Transfer to Funds (Capital, Debt, Transit, Aviation)

323,728

226,481

516,679

319,581

62%

640,000

24%

640,000

24%

27,512,745

30,305,592

34,239,675

18,783,417

55%

33,670,920

-2%

33,316,473

-3%

27,836,473 $

30,532,072 $

Total Non-departmental

$

34,756,354 $

19,102,998

55% $

34,310,920

-1% $

33,956,473

-2%

Total General Fund Expenditures

$ 196,448,649 $ 202,232,546 $ 213,191,824 $

99,446,041

47% $ 224,877,823

5% $

219,040,993

2.7%

33


THIS PAGE INTENTIONALLY BLANK


CITY COUNCIL DESCRIPTION The City Council is the legislative and policy making body of the City Government. It establishes policies, sets goals and priorities, and interprets and represents the needs of the community to ensure the economic, social, educational, and physical quality of the City. The City Council is supported by the City Clerk whose office is responsible for the preservation and maintenance of the legislative record; recording and publishing City Council minutes; serving as an information center to address inquiries from citizens, municipal departments, and agencies; the management of boards and commissions; and fulfilling research requests. FY 2019 ACCOMPLISHMENTS  Prepared 100% of City Council retreat, regular meeting, special meeting, and work session minutes in accordance with the Code of Virginia. 

Complied with 100% of Freedom of Information Act (FOIA) requests within five working days as prescribed by the Code of Virginia.

Prepared and disseminated 100% of City Council ordinances and resolutions within five days of approval.

Expanded the availability of electronic records internally and externally.

FY 2020 OBJECTIVES 

To prepare 100% of City Council meeting minutes in accordance with the Code of Virginia.

To comply with 100% of Freedom of Information Act requests within five working days as prescribed by the Code of Virginia.

To disseminate 100% of City Council ordinances and resolutions within seven days of approval.

To prepare all boards and commissions records accurately and to prepare all ceremonial items as requested and approved by City Council.

To expand the availability of electronic records both internally and externally.

STATISTICS/PERFORMANCE MEASURES City Council meetings held Average time to post Council actions to City website Percentage Council Member attendance at public meetings Public inquiries received Average response time to public inquiries

FY 18 Actual 46 2 days 99% 1,900 2 days

FY 19 Projected 48 2 days 100% 2,200 2 days

FY 20 Estimate 48 2 days 100% 2,400 2 days

34


Department: City Council Budget Detail 2016-2017 Actual

Account Number: 100-1111051100.02 52100 52210 52400 53100 53500 53600 54100 54500 55210 55230 55500 55810 55840 56001 56012 56017 56026

Salaries and Wages FICA VRS Retirement Group Life Professional Services Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Travel and Training Dues & Association Memberships Code Expense Office Supplies Books and Subscriptions Copier Costs Special Events

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

256,191 19,052 14,691 1,745 11,910 108,659 367 7,832 6,468 300 3,098 2,490 4,159 6,179

$

258,890 19,312 14,988 1,780 13,288 22,169 487 7,213 3,849 365 2,360 3,191 4,009 5,302

$

262,287 20,065 15,001 1,825 5,000 41,863 21,648 1,000 8,007 15,000 500 5,000 5,500 4,496 15,000

$

131,144 9,813 7,516 912 20,932 10,824 119 3,000 3,009 65 1,215 1,669 4,535

50% 49% 50% 50% 0% 50% 50% 12% 37% 20% 13% 0% 22% 37% 30%

$

262,287 20,065 15,001 1,825 20,000 500 1,000 41,863 21,648 1,000 8,007 20,000 500 20,000 5,000 500 4,496 20,000

0% $ 0% 0% 0% 300% 0% 0% 0% 0% 33% 0% 300% -9% 0% 33%

265,770 20,331 15,376 1,870 5,000 49,610 21,228 1,000 8,007 15,000 500 5,000 5,000 500 5,014 15,000

1% 1% 3% 3% 0% 19% -2% 0% 0% 0% 0% 0% -9% 12% 0%

$

443,141

$

357,203

$

422,192

$

194,752

46%

$

463,692

10%

434,207

3%

$

56026 - Special Events: Christmas Party, & Peanut Fest City Reception and special event sponsorships Personnel Summary

Range

Class Mayor Councilman City Clerk 127 Deputy City Clerk

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 7 1 1

1 7 1 1

1 7 1 1

1 7 1 1

1 7 1 1

10

10

10

10

10

35


CITY MANAGER DESCRIPTION The City Manager is the Chief Executive Officer of the City of Suffolk and is responsible for the day-today administration of City Government. The City Manager recommends policy alternatives to the City Council and implements the policies and priorities established by the governing body in accordance with the City Charter, City Code and Ordinances, and State and Federal regulations. Other essential activities and duties include oversight of operating departments, coordination of legislative affairs with state and congressional leaders, and serving as a liaison to businesses, community organizations, and various local and regional boards and commissions. FY 2019 ACCOMPLISHMENTS 

Affirmed strong bond ratings on the City’s general obligation bonds (AAA/Aa1).

Awarded the Distinguished Budget Presentation Award and Certificate of Achievement for Excellence in Financial Reporting from the Government Finance Officers Association (GFOA).

Initiated capital improvement projects to improve the quality of life of citizens including various roadway and intersection improvements, public safety enhancements, stormwater, and utility improvements.

FY 2020 OBJECTIVES 

To improve the overall efficiency and effectiveness of City Government by continuing to refine the City’s administrative and business practices. (Civic Engagement and Responsive City Services)

To continue strengthening the City’s financial position by adhering to adopted financial policies and best financial management practices and encouraging job growth and capital investment in the community. (Financial Stability)

To ensure the delivery of high quality services and programs to the citizens of Suffolk. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Bond Rating: Moody’s Standard & Poor’s Fitch Fund Balance at/above 12% per City Financial Policies GFOA Certificate of Excellence in Financial Reporting GFOA Distinguished Budget Presentation Award Jobs created Private Investment

FY 18 Actual

FY 19 Projected

FY 20 Estimate

Aa1 AAA AAA 17.0%   712 $144M

Aa1 AAA AAA 18.9%   600 $55M

Aa1 AAA AAA 18.9%   500 $90M

36


Department: City Manager Budget Detail 2016-2017 Actual

Account Number: 100-1211051100.02 51100.04 51100.14 52100 52210 52400 53100 54100 54200 54500 55210 55230 55310 55410 55500 55810 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Transportation Expense FICA VRS Retirement Group Life Professional Services Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

$

665,986 19 13,200 43,932 73,961 8,784 54,432 46,293 2,999 76,649 48 9,221 525 2,583 4,275 1,858 278 10,764 -

$

687,929 149 13,200 46,167 75,878 9,012 53,856 48,497 3,376 77,228 53 8,727 5,529 4,569 3,419 288 10,322 -

$

705,127 13,200 53,942 75,942 9,237 60,000 30,138 3,842 75,870 1,000 10,647 1,000 20,000 2,833 2,500 1,500 13,580 -

$

352,566 2 6,600 20,387 38,048 4,619 25,200 15,069 1,111 37,935 6 4,079 2,747 3,079 1,027 4,285 -

50% $ 50% 38% 50% 50% 42% 50% 29% 50% 1% 38% 0% 14% 109% 41% 0% 32% -

$

1,015,807

$

1,048,200

$

1,080,358

$

516,758

48%

$

% Change

2019-2020 % Recommended Change

705,127 13,200 53,942 75,942 9,237 60,000 30,138 3,842 75,870 1,000 10,647 1,000 20,000 2,833 2,500 1,500 13,580 -

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

$

722,759 13,200 55,291 77,841 9,468 60,000 37,340 3,848 74,498 1,000 10,655 1,000 20,000 2,833 2,500 1,500 13,839 -

3% 0% 3% 3% 3% 0% 24% 0% -2% 0% 0% 0% 0% 0% 0% 0% 2% -

1,080,358

0%

$

1,107,573

3%

53100 - Professional Services: Legislative Services Personnel Summary

Range

Class

146 145 130 125 121

City Manager Deputy City Manager Chief of Staff Administrative Analyst Administrative Assistant Executive Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 2 1 1

1 1 1 1 1 2

1 1 1 1 1 2

1 1 1 1 1 2

1 1 1 1 1 2

7

7

7

7

7

37


BUDGET AND STRATEGIC PLANNING DESCRIPTION The Division of Budget and Strategic Planning provides financial and management information, control, and guidance to the City Council, City Manager, and City departments. The primary responsibilities of the division include the development and execution of the Annual Financial Plan and multi-year Capital Improvement Program, oversight of City department budgets and funds, strategic financial planning and fiscal impact analysis. FY 2019 ACCOMPLISHMENTS 

Achieved 100% of the City’s financial policy goals through the adopted annual operating budget.

Awarded the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for the 10th consecutive year reflecting the achievement of the highest principles in governmental budgeting.

FY 2020 OBJECTIVES 

To develop a balanced budget in compliance with the City Charter and within local and state mandated timeframes for financial plan development. (Financial Stability)

To provide quarterly budget status reports to the City Manager, City Council, City Departments, and citizens of Suffolk within 30 days of the end of each quarter. (Financial Stability)

To review and submit at least 95% of budget adjustment requests for processing within 48 hours of receipt from city departments. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Balanced Budget prepared within prescribed timeframes GFOA Distinguished Budget Award received Financial Policies: Budgeted capital projects meet 3% “Pay Go” policy Debt as a percentage of assessed value at/below 4% Debt as a percentage of general gov’t expenditures at/below 10% Fund Balance at/above 12% per City Financial Policies Variance in actual to projected General Fund revenue Percent of budget transfers reviewed/processed within 48 hours

FY 18 Actual  

FY 19 Projected  

FY 20 Estimate  

3.0% 2.3% 9.8% 17.0% 3.1% 99%

3.0% 2.2% 8.3% 18.9% 3.1% 100%

3.1% 2.1% 8.0% 18.9% 3.0% 100%

38


Division: Budget & Strategic Planning (Department of Finance) Budget Detail 2016-2017 Actual

Account Number: 100-1244051100.02 52100 52210 52400 53600 54100 54500 55210 55230 55310 55500 55810 56001 56012 56017 58200

Salaries and Wages FICA VRS Retirement Group Life Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

226,840 16,724 25,020 2,972 2,417 10,079 32,739 55 708 990 110 690 1,415 4,748 -

$

230,388 16,784 25,412 3,018 2,384 10,900 33,061 135 748 1,430 211 690 820 4,700 -

$

236,148 18,065 25,433 3,094 2,000 12,559 32,485 100 1,387 2,000 1,200 1,500 200 5,014 -

$

118,074 8,603 12,742 1,547 6,280 16,243 30 352 281 690 478 1,834 -

50% 48% 50% 50% 0% 50% 50% 30% 25% 14% 58% 32% 0% 37% -

$

239,751 18,341 25,821 3,141 2,000 12,559 32,485 100 1,387 2,000 1,200 1,500 200 5,014 -

2% 2% 2% 2% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

$

245,746 18,800 26,467 3,219 2,000 14,883 31,859 100 1,387 2,000 1,200 1,500 200 5,273 -

4% 4% 4% 4% 0% 19% -2% 0% 0% 0% 0% 0% 0% 5% -

$

325,508

$

330,681

$

341,185

$

167,154

49%

$

345,499

1%

$

354,633

4%

Personnel Summary

Range

Class 138 Assistant Director of Finance - Budget 134 Senior Budget Analyst 133 Budget Analyst

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

1

2018-2019 Budget

2

2

2

3

3

3

3

-

1

2019-2020 Recommended 1 1 1

-

1

2019-2020 Requested

-

1 1 1 3

39


CITY ATTORNEY DESCRIPTION The City Attorney is the head of the Department of Law and chief legal advisor of the City Council, the City Manager, and all departments, boards, commissions, and agencies of the City including the Economic Development Authority. The Department of Law institutes and defends all legal proceedings which it deems necessary and proper to protect the interests of the City of Suffolk. FY 2019 ACCOMPLISHMENTS 

Successfully represented the City in court on various matters including condemnation, juvenile and domestic relations cases, and property maintenance violations.

Closed on the sale of various parcels of land in support of City economic development, transportation, and public utilities projects.

Provided monthly training to Department of Social Services to include staffing current cases and researching legal issues for circumstances that the family services workers encounter and civil liability issues for police personnel.

FY 2020 OBJECTIVES 

To limit the use of outside counsel unless there is no attorney in the office with the legal proficiency required to provide the service or if a conflict of interest exists. (Financial Stability)

To respond to requests for legal services to City Council, departments, boards, and commissions in a timely manner. (Civic Engagement and Responsive City Services)

To provide training to City staff on legal issues affecting the City. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Request for legal services Contract reviews Court appearances Real Estate matters handled: Deeds Easements Closings

FY 18 Actual 1,330 121 115

FY 19 Projected 1,500 150 225

FY 20 Estimate 1,550 150 225

6 18 41

10 50 40

10 55 40

40


Department: City Attorney Budget Detail 2016-2017 Actual

Account Number: 100-1221051100.02 52100 52210 52400 53100 53100.11 53600 54100 54500 55210 55230 55310 55500 55810 56001 56012 56017

Salaries and Wages FICA VRS Retirement Group Life Professional Services Legal Services Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

$

697,897 49,098 76,602 9,713 4,824 3,236 49,737 98,105 904 6,103 1,800 11,695 3,837 2,961 4,621 9,016

$

702,320 49,561 77,425 9,817 10,384 51,848 99,444 856 6,982 2,860 16,009 3,645 2,302 3,443 9,017

$

723,397 55,340 77,910 9,476 5,000 3,744 1,000 41,127 97,719 1,500 7,940 11,500 5,633 5,000 4,000 10,545

$

361,701 24,617 39,034 5,057 7,263 1,854 20,564 48,860 326 2,764 6,838 2,740 1,675 3,277 3,744

50% $ 44% 50% 53% 145% 50% 0% 50% 50% 22% 35% 59% 49% 33% 82% 36%

$

1,030,147

$

1,045,912

$

1,060,831

$

530,312

50%

$

% Change

2019-2020 % Recommended Change

723,397 55,340 77,910 9,477 5,000 4,000 1,000 41,127 97,719 1,500 7,940 13,000 5,633 5,000 5,000 10,545

0% 0% 0% 0% 0% 7% 0% 0% 0% 0% 0% 13% 0% 0% 25% 0%

$

739,538 56,575 79,648 9,688 5,000 4,000 1,000 48,203 95,768 1,500 9,798 13,000 5,633 5,000 5,000 11,321

2% 2% 2% 2% 0% 7% 0% 17% -2% 0% 23% 13% 0% 0% 25% 7%

1,063,588

0%

$

1,090,671

3%

Personnel Summary

Range

144 135/138/140 130 127 124 120

Class City Attorney Deputy City Attorney Assistant City Attorney I-III Paralegal Administrator Legal Services Coordinator Paralegal Legal Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 3 1 1 1 1

1 1 3 1 1 1 1

1 1 3 1 1 1 1

1 1 3 1 1 1 1

1 1 3 1 1 1 1

9

9

9

9

9

41


HUMAN RESOURCES DESCRIPTION The Department of Human Resources provides support to the City Manager and City departments in the recruitment, hiring, development, and retention of employees. These services are provided through data collection, needs projection, recruitment, selection, retention, general training, advice to management, and review of human resources policies and procedures. The Department oversees ongoing programs related to employee health and welfare, employee recognition, and employee relations with internal and external customers. FY 2019 ACCOMPLISHMENTS 

Implemented a new entry level hiring process, in collaboration with the Department of Fire and Rescue.

Expanded the leadership skills and knowledge of the workforce through senior and middle management training and network opportunities, training classes for general employees, and the implementation of the administrative assistant certification program.

Implemented a coaching essentials program for senior and middle managers designed to improve knowledge and skills in targeted areas identified as “drivers” of engagement on the employee engagement survey.

Facilitated employee engagement teams in three departments focused on enhancing employee engagement within the department.

Streamlined the recruitment and onboarding process through training of hiring managers.

FY 2020 OBJECTIVES 

To maintain a well-trained and engaged workforce now and in the future. (Civic Engagement and Responsive City Services)

To develop and implement policies and programs to support competitive compensation practices consistent with the City’s fiscal condition. (Civic Engagement and Responsive City Services)

To develop and implement employee engagement and recognition initiatives based on employee engagement survey results. (Civic Engagement and Responsive City Services)

To implement a technology solution for managing, tracking and evaluating employee performance using performance management and evaluation tools. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Employee Turnover Rate New Hires Percent of Vacant Positions  Training Programs:  Training programs provided for City staff Training program participants  

FY 18 Actual 6.5% 160 6.0% 11 609  

FY 19 Projected 6.5%  160  7.0%    13  550 

FY 20 Estimate 6.7% 403 7.0% 11 475

42


Department: Human Resources Budget Detail 2016-2017 Actual

Account Number: 100-1222051100.02 51100.04 51100.06 52100 52210 52400 52820 53100 53500 53600 54100 54500 55210 55230 55310 55500 55810 55841 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Tuition Assistance Professional Services Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel & Training Dues and Association Memberships Service Awards Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

$

504,352 1,414 28,868 39,894 55,806 6,628 82,028 367 2,239 183,194 76,641 3,842 5,384 730 18,919 4,250 18,147 7,024 3,931 -

$

$

1,043,659

$

508,458 (1,163) 20,979 39,313 56,079 6,660 13,810 75,984 3,007 236,471 77,132 3,651 5,420 180 17,275 1,466 13,400 8,132 3,972 1,090,225

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

521,131 31,865 42,304 56,126 6,827 30,000 65,000 10,000 263,341 75,785 3,500 11,194 18,000 980 25,000 8,000 3,000 4,727 -

$

260,567 73 7,876 19,975 28,120 3,413 5,724 14,788 1,421 131,671 37,892 955 3,282 14,425 389 1,765 3,244 1,638 -

50% 25% 47% 50% 50% 19% 23% 14% 50% 50% 27% 29% 80% 40% 7% 41% 0% 35% -

$

521,131 31,865 42,304 56,126 6,827 30,000 65,000 10,000 263,341 75,785 3,500 11,194 18,000 980 25,000 8,000 3,000 4,727 -

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% -

$

514,171 32,662 41,833 55,376 6,736 30,000 65,000 10,000 123,939 74,315 3,500 12,539 18,000 980 25,000 8,000 3,000 4,986 -

-1% 3% -1% -1% -1% 0% 0% 0% -53% -2% 0% 12% 0% 0% 0% 0% 0% 5% -

$

1,176,780

$

537,216

46%

$

1,176,780

0%

$

1,030,036

-12%

55500 - Travel & Training: City wide training. Personnel Summary

Range

Class 144 138 135 135 133 130 122

Director of Human Resources Assistant Director of Human Resources Training Manager Human Resources Manager Senior Human Resources Generalist Human Resources Generalist Human Resources Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1 1 1

1 1 1 1

1 1 1 1

2019-2020 Requested

2019-2020 Recommended

1 2

2 1

2 1

1 1 1 1 1 1 1

7

7

7

7

-

-

-

1 1 1 1 1 1 1 7

43


COMMISSIONER OF THE REVENUE DESCRIPTION The Office of the Commissioner of the Revenue is required by Section 15.2-1600 of the Code of Virginia. The Commissioner of the Revenue is an elected official whose responsibilities are to assess individual personal property, business personal property, and machinery and tools for taxation and issue City business licenses and administer special taxes on meals, lodging, cigarettes, and admissions. The Office also processes state income and estimated tax returns, assesses public service corporations, maintains the City’s personal property record and assessment books, enforces City business license codes, and assists individuals and businesses with tax and license inquiries, as well as with income and estimated tax inquiries. FY 2019 ACCOMPLISHMENTS 

Assessed all personal property and other local taxes in accordance with the Code of Virginia and Suffolk City Code.

Achieved 100% compliance with the Auditor of Public Accounts.

Responded to all customer inquiries within one business day.

Maintained certification with the Weldon Cooper Center for Public Service.

Maintained membership of all eligible deputies in the Career Development Program of the Commissioners of the Revenue Association of Virginia.

Successfully implemented the RBS software package for assessing local taxes.

FY 2020 OBJECTIVES 

To assess all personal property and other local taxes in accordance with the Code of Virginia and Suffolk City Code. (Civic Engagement and Responsive City Services)

To achieve 100% audit compliance with the Commonwealth of Virginia Auditor of Public Accounts. (Civic Engagement and Responsive City Services)

To respond to all customer inquiries and initiate resolutions to problems within one business day. (Civic Engagement and Responsive City Services)

To enroll all eligible deputies in the Career Development Program of the Commissioners of Revenue Association of Virginia. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Tax Accounts: Meals Lodging Admissions Business Licenses

CY 16 Actual

CY 17 Actual

CY 18 Actual

363 16 9 5,627

384 16 7 5,821

359 19 5 5,816

44


Department: Commissioner of the Revenue Budget Detail 2016-2017 Actual

Account Number: 100-1231051100.02 51100.04 51100.06 52100 52210 52400 53500 53600 54100 54500 55210 55230 55500 55810 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

$

596,841 441 28,577 45,213 65,932 7,830 4,939 297 133,085 130,542 14,437 4,619 4,676 1,025 30,156 1,279 11,856 -

$

615,694 4,030 27,782 47,251 67,815 8,054 5,049 287 175,229 132,112 15,576 4,312 5,621 1,030 30,085 1,776 11,916 -

$

630,193 31,047 50,585 67,872 8,256 6,100 350 82,758 129,798 16,100 7,634 6,200 1,575 32,850 1,800 15,616 -

$

314,741 11,787 23,947 33,797 3,993 69 40 41,379 64,899 5,186 2,150 3,571 925 20,803 956 4,940 -

50% 38% 47% 50% 48% 1% 11% 50% 50% 32% 28% 58% 59% 63% 53% 32% -

$

633,898 31,047 50,868 68,271 8,304 4,250 500 82,758 129,798 16,100 7,634 6,500 1,575 35,100 1,800 15,616 -

$

1,081,745

$

1,153,618

$

1,088,733

$

533,183

49%

$

1,094,019

2019-2020 % Recommended Change

1% 0% 1% 1% 1% -30% 43% 0% 0% 0% 0% 5% 0% 7% 0% 0% -

$

659,115 31,823 52,857 70,987 8,634 4,250 350 93,453 127,258 16,100 7,635 6,200 1,575 35,100 1,800 17,946 -

0%

$

1,135,083

5% 3% 4% 5% 5% -30% 0% 13% -2% 0% 0% 0% 0% 7% 0% 15% 4%

Personnel Summary

Range

Class

138 132 125 127 124 122 121 118

Commissioner of the Revenue Chief Deputy Commissioner of the Revenue Auditor Business Tax Investigator Deputy Commissioner of the Revenue IV Deputy Commissioner of the Revenue III Deputy Commissioner of the Revenue II Deputy Commissioner of the Revenue I Customer Service Representative

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1 1 1 1 1 3 2 1

1 1 1 1 1 1 3 3

1 1 1 1 1 1 3 3

12

12

12

2019-2020 Requested

2019-2020 Recommended 1 1 1 1 1 1 3 3

12

1 1 1 1 1 1 3 3 12

NOTE: Comp Board provides partial salary reimbursement for 9 of 12 full time positions with reimbursement by the State and contribution by the City for the balance for operations.

45


CITY ASSESSOR DESCRIPTION The purpose of the City Assessor’s Office is to discover, list, and value all real property in the City of Suffolk. Real estate values are based on local market conditions and governed by Section 58.1-3200 of the Code of Virginia, which requires assessments to reflect one hundred percent of market value. FY 2019 ACCOMPLISHMENTS 

Deployed new technology to improve the accuracy of property valuation using aerial imagery to detect previously unidentified improvements.

Implemented new mass appraisal system to improve the quality of assessments, reduce costs, and enhance the flow of information between departments.

Improved the sales verification process to provide accurate analysis and characterization of sales activity.

FY 2020 OBJECTIVES 

To increase the accuracy of building permit contributory values. (City Engagement and Responsive City Services)

To continue to enhance customer service and technical ability in the new assessment cycle. (City Engagement and Responsive City Services)

To maintain a high median sales ratio to ensure assessments reflect market value. (City Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Real Property Parcels Assessed Single Family Urban/Suburban Multi Family Commercial/Industrial Agricultural (20-99 acres) Agricultural (>99 acres) Total Number of Sales Median Residential Sales Price Foreclosures Tax Relief Programs Elderly/Disabled Program Participants Value of Exemptions Veterans Program Participants Value of Exemptions

CY 16 Actual

CY 17 Actual

CY 18 Actual

34,795 115 2,418 1,304 418 2,504 $265,000 340

35,134 114 2,419 1,311 417 2,771 $265,000 204

35,304 114 2,402 1,309 418 2,187 $255,000 199

1,675 $2,384,242 373 $1,107,405

1,673 $2,351,318 426 $1,294,345

2,108 $3,102,114 446 $1,416,763

46


Department: City Assessor Budget Detail 2016-2017 Actual

Account Number: 100-1232051100.02 51100.04 51100.06 51100.27 52100 52210 52400 53100 53200 53500 53600 54100 54200 54500 55210 55230 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Special Compensation FICA VRS Retirement Group Life Professional Services Temporary Services Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

926,259 8 745 67,138 102,453 12,168 4,071 575 174,806 19,109 187,167 16,079 5,492 15,357 3,545 3,000 4,163 8,917 680

$

937,299 2,598 16,385 1,129 69,195 102,646 12,614 600 16,837 4,368 543 222,714 20,710 202,688 16,106 7,552 18,649 4,477 3,587 1,008 2,768 825 8,953 -

$

965,311 2,100 74,007 103,964 12,646 7,500 780 121,526 24,417 187,544 23,000 10,327 20,000 3,500 5,500 1,500 4,000 900 10,244 -

$

475,320 53,220 38,600 51,594 6,509 2,628 60,763 13,126 93,772 394 3,515 2,073 4,080 2,214 2,324 525 3,716 -

49% $ 0% 52% 50% 51% 0% 0% 50% 54% 50% 2% 34% 10% 117% 40% 0% 58% 58% 36% -

1,143,509 2,100 87,478 123,156 14,980 7,380 780 121,526 24,417 187,544 23,000 10,327 25,000 4,600 5,620 1,000 4,000 900 10,244 -

18% 0% 18% 18% 18% -2% 0% 0% 0% 0% 0% 0% 25% 31% 2% -33% 0% 0% 0% -

$

1,080,706 2,100 82,835 116,392 14,157 7,380 780 148,625 25,639 184,286 23,000 11,926 20,000 4,600 5,500 1,000 4,000 900 11,280 -

12% 0% 12% 12% 12% -2% 0% 22% 5% -2% 0% 15% 0% 31% 0% -33% 0% 0% 10% -

$

1,551,733

$

1,674,250

$

1,578,765

$

814,371

52%

1,797,561

14%

$

1,745,106

11%

$

53500 - Printing and Binding: Assessment notices. Personnel Summary

Range

138 134 131 131 128 126/127/130 125 123 121 121 119

Class Assessor Deputy Assessor Real Estate Valuations/Cama Analyst Residential Appraiser Supervisor Commercial Appraiser Systems Analyst Appraiser I-III Senior Land Records Technician Land-Use Compliance Coordinator Land Records Technician Executive Secretary Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1 1 1 2

1 1 1 1 2

1 1 1 1 2

2019-2020 Requested

% Change

7 1 1 1 1 1

6 1 1 1 1 1

6 1 1 1 1 1

1 1 1 1 2 1 9 1 1 1 1 1

18

17

17

21

-

-

-

2019-2020 Recommended 1 1 1 1 2 1 7 1 1 1 1 1 19

47


CITY TREASURER DESCRIPTION The scope of the Treasurer's Office includes the collection of state and local funds, the disbursements and investment of local funds, and the accounting of those funds. The Treasurer is responsible for all activities related to the receipt, deposit, investment, reconciliation, and disbursements of funds. The integrity of the operation of the Treasurer's Office revolves around the proper use of government accounting. This ensures that the public funds entrusted to the Treasurer's care are monitored in a fiscally responsible manner. The Treasurer is personally responsible for the locality's funds. The legal authority for the Treasurer's duties is grounded in the Constitution of Virginia, the Code of Virginia, local ordinances and charter provisions, case law from court decisions, and opinions of the Attorney General. FY 2019 ACCOMPLISHMENTS 

Continued to maintain a high collection rate of real estate and personal property taxes and stormwater and refuse fees.

Collaborated with City Management and the City’s financial advisors to help maintain the City’s AAA bond rating and with debt issuance.

Increased interest earnings through proactive management of City funds with financial institutions.

FY 2020 OBJECTIVES 

To implement and use the State Set-Off Debt Collections Program and DMV Block processes for the collection of taxes or other charges owed and to help improve revenue results. (Financial Stability)

To implement the Virginia Employment Commission (VEC) automated file transfer process for the collection of taxes or other charges owed, via notice of tax-lien and demand for payment in accordance with Section 58.1-3952 of the Code of Virginia. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Tax Collection Rate: Real Estate Personal Property Storm Water Maintenance Fee Vehicle License Fee Refuse Collection Fee

FY 18 Actual

FY 19 Projected

FY 20 Estimate

99% 97% 98% 90% 97%

99% 97% 98% 90% 97%

99% 97% 98% 90% 97%

48


Department: City Treasurer Budget Detail 2016-2017 Actual

Account Number: 100-1241051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53600 54100 54200 54500 55210 55230 55310 55410 55500 55810 56001 56012 56015 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Merchandise for Resale Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

799,181 81 29,857 60,495 88,079 10,461 136 2,036 137,182 3,678 174,139 107,898 8,055 300 9,469 2,224 11,371 2,155 12,520 22,253 -

$

832,139 21,126 31,636 64,982 91,471 11,326 236 2,081 180,674 4,921 176,156 101,098 9,237 180 85 8,450 3,561 12,346 2,114 7,863 21,967 1,781

$

859,696 31,287 68,160 92,589 11,262 1,000 2,350 51,371 7,366 173,072 115,000 12,237 9,100 2,035 15,000 5,620 16,600 24,135 -

$

436,974 1,381 18,051 33,486 46,987 6,418 25,685 1,265 86,536 54,975 4,178 83 3,094 1,837 6,848 2,815 4,827 9,146 -

51% 58% 49% 51% 57% 0% 0% 50% 17% 50% 48% 34% 34% 90% 46% 50% 29% 38% -

$

988,652 56,287 79,938 106,478 12,951 42,500 1,000 2,500 51,371 7,366 173,072 125,000 12,237 12,000 2,200 15,300 5,800 16,600 24,135 -

15% 80% 17% 15% 15% 0% 6% 0% 0% 0% 9% 0% 32% 8% 2% 3% 0% 0% -

$

942,449 32,069 74,551 101,502 12,346 1,000 2,350 89,297 7,366 169,687 115,000 12,844 9,100 2,200 15,000 5,620 16,600 28,018 -

10% 3% 9% 10% 10% 0% 0% 74% 0% -2% 0% 5% 0% 8% 0% 0% 0% 16% -

$

1,481,569

$

1,585,431

$

1,497,881

$

744,586

50%

$

1,735,387

16%

$

1,636,998

9%

NOTE: Comp Board provides partial salary reimbursement for 11 of 17 full time positions with reimbursement by the State and contribution by the City of the balance annually for operations.

Personnel Summary

Range

Class

138 133 133 130 130 127 127 124 122 121 121

Treasurer Chief Deputy Treasurer II-Operations Compliance Manager Chief Deputy Treasurer I - Accounting Chief Deputy Treasurer I - Operations Deputy Treasurer - Accounting Deputy Treasurer IV- Accounting Deputy Treasurer IV Deputy Treasurer III Deputy Treasurer II Deputy Treasurer I Executive Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

1 -

1 -

1 1 1 -

16

1 1 1 1 1 1 1 3 1 3 5

1 1 1 -

4 -

4 5 1

2019-2020 Recommended

1

1 1 1

2

2019-2020 Requested

-

-

-

2018-2019 Budget

4 -

3 5 16

3 5 16

19

1 1 1 1 1 4 1 1 6 17

49


FINANCE DESCRIPTION The Department of Finance provides for the general accounting, payroll, accounts payable, accounts receivable, and timely and accurate financial reporting of City funding. The Department is responsible for the issuance of general obligation and revenue bonds and other structure debt, as well as the administration of debt. FY 2019 ACCOMPLISHMENTS 

Obtained an unmodified opinion for the FY 2017-2018 financial audit.

Affirmed the City’s AAA bond ratings with Fitch and Standard & Poor’s, and Aa1 with positive outlook from Moody’s rating agencies.

Received the Government Finance Officers Association (GFOA) Award for Excellence in Financial Reporting and Outstanding Achievement In Popular Annual Financial Reporting.

FY 2020 OBJECTIVES 

To deliver high quality programs and services within allocated resources. (Financial Stability)

To make financial information accessible to the citizens by publishing the Popular Annual Financial Report and the Citizen’s Centric Report. (Civic Engagement and Responsive City Services)

To implement a more effective and efficient payroll system to track spending on personnel services. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Annual Audit Audit Opinion Received GFOA Certificate of Excellence Received Number Transactions Processed: Accounts Payable Payroll Value of Transactions Processed: Accounts Payable Payroll

FY 18 Actual Unmodified 

FY 19 Projected

FY 20 Estimate

Unmodified 

Unmodified 

40,690 24

41,000 24

42,000 24

$184M $70.8M

$184M $70.8M

$184M $70.8M

50


Department: Finance - Administration and Accounting Budget Detail 2016-2017 Actual

Account Number: 100-1242051100.02 51100.04 51100.06 52100 52210 52400 53100 53100.02 53200 53500 53600 54100 54500 55210 55230 55310 55500 55810 56001 56012 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Accounting and Auditing Services Temporary Help Service Fees Printing and Binding Advertising Information Technology Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

674,995 506 48,781 73,635 8,459 12,041 107,773 2,300 11,720 136,040 184,997 10,152 4,396 138 4,948 1,883 4,946 60 6,245

$

747,783 2,338 53,761 82,161 9,000 65,554 125,878 19,173 13,917 529 182,379 165,168 8,360 4,558 6,019 1,684 4,836 913 6,367

$

865,761 66,231 93,242 11,341 35,380 140,700 14,215 50,235 173,082 7,758 6,859 10,031 1,610 4,430 635 8,959

$

414,881 132 1,895 29,904 44,422 4,228 1,200 135,223 2,602 25,118 86,541 3,098 2,046 83 2,672 515 3,523 2,746

48% 45% 48% 37% 3% 96% 18% 50% 50% 40% 30% 27% 32% 80% 0% 31%

$

865,761 66,231 93,242 11,341 35,380 140,700 14,215 50,235 173,082 7,758 6,859 12,000 1,610 4,430 635 8,959

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 20% 0% 0% 0% 0%

$

910,281 69,636 98,037 11,925 35,380 140,700 14,215 74,414 159,114 7,758 6,861 10,031 1,610 4,430 635 9,994

5% 5% 5% 5% 0% 0% 0% 48% -8% 0% 0% 0% 0% 0% 0% 12%

$

1,294,015

$

1,500,378

$

1,490,470

$

760,828

51%

$

1,492,438

0%

$

1,555,021

4%

Personnel Summary

Range

Class 144 138 135 135 132 131 130 127 124 123 121

Director of Finance Assistant Director of Finance - Comptroller Financial Reporting and Compliance Manager Accounting Manager Senior Accountant Payroll Administrator Accountant Senior Payroll Technician Payroll Technician Senior Accounting Technician Executive Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1

1 1

1 3 1 2 1 2 2 1

1 1 1 1 3 1 2 1 2 2 1

15

16

-

-

2019-2020 Requested

2019-2020 Recommended 1 1

-

1 1 -

1 3 1 2 1 2 2 1

1 3 1 2 1 2 2 1

1 3 1 2 1 2 2 1

15

15

15

51


PURCHASING DESCRIPTION The Division of Purchasing provides a centralized system for the management of public funds expended for the procurement of materials, supplies, equipment, professional consulting and other services, and construction via competitive pricing of the appropriate product quality for timely delivery. The Division also provides for the transfer or disposal of surplus property and administers the City’s purchasing card program. FY 2019 ACCOMPLISHMENTS 

Facilitated the sale of surplus items resulting in over $100,000 in proceeds.

Conducted training for departments on the City’s purchasing policies and procedures and the Virginia Public Procurement Act.

Participated in small, woman-owned, and minority small business conferences and business fairs to promote participation in City procurements.

Executed new contracts for goods and services that were not previously under contract, including generator maintenance and repair, pet licenses, septic pump and hall service, power washing of bus stations, and integrated digital storage of police body, vehicle, and interview room cameras.

Developed policies and procedures to ensure compliance with new federal regulations for procurement of goods and services funded by federal grants.

FY 2020 OBJECTIVES 

To leverage the City’s purchasing power by maximizing vendor participation. (Financial Stability)

To respond to internal and external customers in a timely fashion to ensure a high level of customer service. (Civic Engagement and Responsive City Services)

To monitor and enforce City, State, and Federal procurement policies, procedures, laws, and statutes. (Financial Stability)

To provide training to City departments to ensure proper ethics, fiscal accountability, and adherence to procurement laws and policies. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Number of Procurement Instruments Issued: RFP IFB RFQ Purchasing Card Transactions Dollar Value of P-Card Transactions Number of Purchase Orders Modifications to Purchase Orders Dollar Amount of Purchase Orders Surplus Revenue

FY 18 Actual

FY 19 Projected

FY 20 Estimate

26 63 5 19,940 $6.0M 917 500 $67.3M $472,301

28 55 5 20,205 $6.3M 993 400 $82.0M $196,064

30 60 5 21,000 $6.4M 1,000 450 $85.0M $200,000

52


Division: Purchasing (Department of Finance) Budget Detail 2016-2017 Actual

Account Number: 100-1253051100.02 51100.04 51100.06 52100 52210 52334 52400 53600 54100 54500 55210 55230 55500 55810 56001 56012 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement HSA Health Plan Group Life Advertising Information Technology Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

209,462 15,755 23,104 900 2,744 770 16,646 43,514 249 2,128 3,724 5,782 2,161 180 4,270

$

213,641 (160) 16,059 23,633 1,250 2,807 2,292 18,582 44,041 301 1,946 2,953 5,699 2,174 3,963

$

223,357 17,087 24,056 2,926 2,000 16,745 43,270 500 3,097 4,500 5,869 2,500 300 4,727

$

108,167 8,151 11,571 1,393 724 8,372 21,635 126 884 3,176 6,395 729 1,638

48% $ 48% 48% 48% 36% 50% 50% 25% 29% 71% 109% 29% 0% 35%

223,357 20,163 18,629 24,056 2,926 3,000 16,745 43,270 500 3,097 4,500 7,000 2,500 300 4,727

0% 9% 0% 0% 50% 0% 0% 0% 0% 0% 19% 0% 0% 0%

$

207,689 15,888 22,368 2,721 3,000 14,883 42,426 500 3,099 4,500 7,000 2,500 300 4,986

-7% -7% -7% -7% 50% -11% -2% 0% 0% 0% 19% 0% 0% 5%

$

331,390

$

339,181

$

350,933

$

172,962

49%

374,770

7%

$

331,860

-5%

$

Personnel Summary

Range

Class 135 130 127 120

Purchasing Agent Senior Buyer Buyer Purchasing Associate

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 1

1 1 1 1

1 1 1 1

1 1 1 1

4

4

4

4

1 2 1 4

53


REGISTRAR DESCRIPTION The Registrar is appointed by the City of Suffolk Electoral Board whose three members are appointed by the Circuit Court Judges. The Registrar is responsible for carrying out directives from the State Board of Elections and the Suffolk Electoral Board to ensure all eligible citizens the right to vote. The duties of the Registrar’s Office include arranging and supervising primary, general, and special elections at the local, state, and federal levels, registering voters, and maintaining registration records that reflect up to date information. FY 2019 ACCOMPLISHMENTS 

Provided voter registration information and materials, maintained web pages, distributed literature and developed programs specifically aimed at informing and educating the public.

Implemented mobile voter photo identification outreach program.

Assisted citizens complete voter registration and absentee ballot application forms.

Developed training programs for officers of election using the standardized training programs and materials adopted by the State Board of Elections.

FY 2020 OBJECTIVES 

To maintain the integrity of the election process and make sure that the citizens of the City of Suffolk continue to receive their election information in a timely manner. (Civic Engagement and Responsive City Services)

To conduct elections under the guidance of the Electoral Board in accordance with federal and state laws in an efficient and equitable manner to ensure fairness and accuracy in all elections. (Civic Engagement and Responsive City Services)

To provide information, materials, and assistance to candidates. (Civic Engagement and Responsive City Services)

To provide voter registration information and materials, distribute literature and develop programs to educate the general public concerning registration as well as encourage voter registration. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Registered Voters Percent of Election Results certified within 3 days of an election Polling Precincts

FY 18 Actual 63,500 100% 28

FY 19 Projected 64,000 100% 28

FY 20 Estimate 64,500 100% 28

54


Department: Registrar Budget Detail 2016-2017 Actual

Account Number: 100-1320051100.02 51100.04 51100.06 51100.27 52100 52210 52400 53300 53600 54100 54500 55210 55230 55410 55420 55500 55810 56001 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Special Compensation FICA VRS Retirement Group Life Repair and Maintenance Advertising Information Technology Risk Management Postal Services Telecommunications Lease/Rent of Equipment Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Copier Charges Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

130,651 7,574 34,276 149,169 12,721 14,187 1,685 70,702 926 29,257 21,880 12,916 2,935 2,539 3,900 3,329 200 10,528 7,937 29,500

$

135,352 4,759 29,089 104,281 12,339 14,918 1,767 45,102 926 31,272 33,612 10,731 3,500 1,603 3,450 3,165 380 8,089 7,973 -

$

138,223 26,980 125,092 22,208 14,887 1,811 60,000 1,900 47,255 32,973 15,000 10,795 4,500 4,700 3,700 380 10,000 9,224 -

$

69,112 2,394 13,999 61,607 6,175 7,458 905 31,983 1,177 23,627 16,487 7,384 1,713 1,950 1,646 180 4,560 3,307 -

50% 52% 49% 28% 50% 50% 53% 62% 50% 50% 49% 16% 0% 41% 44% 47% 46% 36% -

$

138,223 30,888 182,265 26,880 14,887 1,811 90,000 2,850 47,255 32,973 30,000 10,795 4,500 5,850 3,700 380 15,000 9,224 -

0% $ 14% 46% 21% 0% 0% 50% 50% 0% 0% 100% 0% 0% 24% 0% 0% 50% 0% -

141,681 31,967 182,265 27,227 15,259 1,856 90,000 2,850 29,173 33,545 30,000 14,787 4,500 5,850 3,700 380 15,000 10,000 -

3% 18% 46% 23% 3% 3% 50% 50% -38% 2% 100% 37% 0% 24% 0% 0% 50% 8% -

$

546,814

$

452,307

$

529,627

$

255,664

48%

$

647,481

22%

640,040

21%

$

Personnel Summary

Range

Class General Registrar 124 Deputy Registrar 120 Assistant Registrar

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1

1 1 1

1 1 1

1 1 1

1 1 1

3

3

3

3

3

55


CIRCUIT COURT - JUDGES DESCRIPTION The Circuit Court is the trial court of general jurisdiction in the Commonwealth of Virginia. The Circuit Court has jurisdiction over: 1) Civil Actions involving monetary claims over $4,500, by appeals from the General District Court, by original jurisdiction, and contesting the validity of a City or municipal ordinance or corporate bylaw, and involving equitable proceedings; 2) Criminal Cases including all felonies punishable by confinement in the penitentiary and misdemeanor charges originating from a grand jury indictment or appeal from the General District Court or Juvenile and Domestic Relations District Court, or from state and local administrative agencies or boards. The Circuit Court also handles any case for which jurisdiction is not specified in the Code of Virginia. Additionally, the Circuit Court convenes grand juries to consider bills of indictment, charging people with serious crimes. The Circuit Court may also convene special grand juries to investigate criminal activity in the community or malfeasance of governmental agencies or officials. The City of Suffolk provides additional local funding support for this State function. FY 2019 ACCOMPLISHMENTS 

Fully utilized technology provided by the Supreme Court of Virginia to improve the management of civil and criminal case loads.

Improved utilization of Fifth Judicial Circuit procedures and staff in order to improve the rate of case closure within Supreme Court of Virginia guidelines.

FY 2020 OBJECTIVES 

To leverage technology to provide for the efficient management and pace of caseloads.

To observe the highest standards of conduct to ensure the integrity of the courts are preserved and that the duties performed by court staff reflect a devotion to serving the public.

To continue to improve on the efficiency of concluding civil and criminal case filings with the time guidelines established by the Supreme Court of Virginia.

STATISTICS/PERFORMANCE MEASURES Civil filings Criminal filings Other filings

CY 16 Actual 245 718 991

CY 17 Actual 826 2,746 2,241

CY 18 Actual 2,413 3,229 899

56


Department: Circuit Court - Judges Budget Detail 2016-2017 Actual

Account Number: 100-2110051100.02 51100.06 52100 52210 52400 53300 54500 55210 55230 55500 56001 56012 56017

Salaries and Wages Salaries and Wages - Part-time FICA VRS Retirement Group Life Repair and Maintenance Risk Management Postal Services Telecommunications Travel and Training Office Supplies Books & Subscriptions Copier

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

$

141,752 10,898 15,635 1,857 21,786 668 1,982 1,839 179 817

$

146,007 11,213 16,104 1,913 22,038 653 2,094 1,642 180 817

$

149,657 11,449 16,118 1,961 400 21,653 1,200 3,951 2,000 200 824

$

74,830 5,747 8,075 980 10,826 414 986 50 423 90 340

50% 50% 50% 50% 0% 50% 35% 25% 21% 45% 41%

$

149,657 11,449 16,118 1,961 400 21,653 1,200 3,951 2,000 700 824

$

197,413

$

202,660

$

209,413

$

102,761

49%

$

209,913

2019-2020 % Recommended Change

0% $ 0% 0% 0% 0% 0% 0% 0% 0% 250% 0% 0%

$

153,400 11,735 16,521 2,010 400 21,233 1,200 3,951 2,000 200 1,083

3% 3% 3% 3% 0% -2% 0% 0% 0% 0% 31%

213,733

2%

Personnel Summary

Range

Class Court Administrator - Civil Court Administrator - Criminal

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1

1 1

1 1

1 1

1 1

2

2

2

2

2

57


GENERAL DISTRICT COURT DESCRIPTION The General District Court is responsible for the trial of misdemeanor cases, traffic infractions, preliminary hearings in felony matters, and civil cases and suits up to $15,000. The General District Court has three divisions (criminal, traffic, and civil) and is responsible for maintaining the records and accounts of each of these divisions. The City of Suffolk provides additional local funding support for this State function. FY 2019 ACCOMPLISHMENTS 

Managed case flows in an efficient manner by conferring with judges, attorneys, and public and private agencies to ensure adequate service levels are provided to the public.

Effectively managed resources to adequate response to service demands.

ensure

FY 2020 OBJECTIVES 

To provide safe and secure court facilities and a customer friendly court system.

To effectively manage resources to instill confidence in the court system among the general public.

To leverage technology to expand and enhance the provision of court services.

STATISTICS/PERFORMANCE MEASURES Criminal filings Traffic filings Civil filings

CY 16 Actual 3,249 9,956 9,239

CY 17 Actual 3,228 11,791 9,283

CY 18 Actual 2,881 13,060 9,355

58


Department: General District Court Budget Detail 2016-2017 Actual

Account Number: 100-2120053100 53100.10 55230 55410 55810 56001 56011 56012 56017 58200

Professional Services Court Appointed Attorney Fees Telecommunications Lease/Rent of Equipment Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Copier Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

460 32,675 1,558 2,400 100 1,683 6,738 7,478 3,449

$

940 35,261 1,645 1,637 260 3,334 506 6,623 7,394 -

$

5,000 40,000 3,051 2,500 1,500 3,000 5,000 8,562 -

$

260 27,895 775 209 200 2,235 752 3,081 -

5% 70% 25% 8% 13% 74% 15% 36% -

$

5,000 45,000 3,051 2,500 3,500 5,000 6,000 8,562 15,000

0% $ 13% 0% 0% 133% 67% 20% 0% -

2,000 40,000 3,051 2,500 1,500 3,500 7,000 9,080 -

-60% 0% 0% 0% 0% 17% 40% 6% -

$

56,540

$

57,600

$

68,613

$

35,407

52%

$

93,613

36%

68,631

0%

$

59


MAGISTRATE’S OFFICE DESCRIPTION The Magistrate’s Office serves as an immediate buffer between law enforcement and citizens and can authorize or deny law enforcement the ability to detain individuals suspected of crimes. In addition, the Magistrate provides services in disputes involving citizens versus citizens. These functions are available 24 hours per day. The Magistrate conducts hearings as the first step in the legal process to determine whether there is probable cause to move forward in one of the following statutory procedures: to issue arrest or search warrants in criminal cases; to issue a temporary detention order in either civil, medical, or criminal cases; or to authorize pretrial seizures in civil matters. Where individuals have been arrested, Magistrates are called upon to conduct bail hearings to determine whether they should be committed to jail or released, and, if released, the conditions of release. Magistrates preside over hearings, maintain order and proper decorum, administer oaths, define issues, interpret and explain pertinent laws, take testimony, question parties, and issue or decline to issue the legal process requested. The City of Suffolk provides additional local funding support for this State function. FY 2019 ACCOMPLISHMENTS 

Conducted neutral and impartial hearings for the public and law enforcement officers related to arrests, searches, emergency protective orders, bail, emergency custody orders, and temporary detention orders.

Conducted financial eligibility hearings for Fifth Judicial District criminal cases at the time bond hearings were held.

Engaged in training of local law enforcement officers with Crisis Intervention Team (CIT) training.

Effectively worked with the community served by the Magistrate’s Office including judges, clerks, law enforcement agencies, jails, and community services boards in addition to the citizens of the Fifth Judicial District.

FY 2020 OBJECTIVES 

To conduct neutral and impartial hearings for the public and law enforcement related to arrests, searches, emergency protective orders, bail, emergency custody orders, and temporary detention orders. (Civic Engagement and Responsive City Services)

To work effectively with the community including judges, clerks, law enforcement agencies, jails, and community services boards in addition to the citizens of the Fifth Judicial District who are served by the Magistrate’s Office. (Civic Engagement and Responsive City Services)

To engage in continuing legal education and training of all staff members, as well as local law enforcement agencies. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Arrest Warrants and Summonses Issued Search Warrants Issued Emergency Custody Orders Issued Temporary Detention Orders Issued Emergency Protective Orders Issued Commitments, Recognizances, and Releases Issued

CY 16 Actual 6,677 615 478 527 1,135 8,360

CY 17 Actual 6,603 831 456 553 1,239 8,619

CY 18 Actual 6,040 792 466 484 1,314 8,276

60


Department: Magistrate Budget Detail 2016-2017 Actual

Account Number: 100-2130053300 55230 55420 55810 56001 56017 58200

Repair and Maintenance Telecommunications Lease/Rent of Building Dues and Association Memberships Office Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

397 708 9,000 660 1,921 3,696 -

$

361 748 9,000 540 1,717 3,696 -

$

400 1,387 9,000 700 2,000 4,124 -

$

6 352 4,500 503 1,540 -

1% 25% 50% 0% 25% 37% -

$

400 1,387 9,000 700 2,000 4,124 10,000

0% 0% 0% 0% 0% 0% -

$

400 1,387 9,000 700 2,000 4,642 -

0% 0% 0% 0% 0% 13% -

$

16,382

$

16,061

$

17,611

$

6,900

39%

$

27,611

57%

$

18,129

3%

61


JUVENILE AND DOMESTIC RELATIONS DISTRICT COURT DESCRIPTION The Juvenile and Domestic Relations District Court has jurisdiction in matters involving juvenile delinquency, juvenile traffic infractions, adult criminal matters with a juvenile victim, children subjected to abuse or neglect, family abuse, family or household members charged with an offense against a family or household member, protective orders, child and/or spousal support, custody and/or visitation issues, abandonment of children, foster care and entrustment agreements, court-ordered rehabilitative services, court consent for certain medical treatments, commitment of mentally ill or retarded children, petitions filed by school boards against parents, and judicial by-pass for authorization of abortions by minors. The Juvenile and Domestic Relations District Court Clerk’s Office is the administrative arm of the court. The Clerk of Court is the court’s chief administrative officer and is accountable to the presiding judges for all office functions, including personnel matters, finance, court housekeeping, maintenance of court records and information systems, assisting with outside liaison, preparation of budgets, and conducting research and planning in relation to court operations. The City of Suffolk provides additional local funding support for this State function. FY 2019 ACCOMPLISHMENTS 

Continued to work effectively and efficiently to process high caseloads with limited manpower and resources.

Effectively accommodated a high volume of custody and visitation matters with a high clearance rate.

FY 2020 OBJECTIVES 

To efficiently and effectively process high caseloads.

To maintain the court’s continuance rate at or below the State rate.

STATISTICS/PERFORMANCE MEASURES Adult filings Juvenile filings

CY 16 Actual 2,522 2,193

CY 17 Actual 2,643 2,830

CY 18 Actual 2,255 2,633

62


Department: Juvenile and Domestic Relations District Court Budget Detail 2016-2017 Actual

Account Number: 100-2161053100.10 53300.00 55230 55410 55500 55810 56001 56012 56017

Court Appointed Attorney Fees Repair & Maintenance Telecommunications Lease/Rent of Equipment Travel & Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

$

255 4,699 372 194 2,299 204 3,696

$

4,899 279 175 2,277 276 3,698

$

600 8,386 400 400 2,300 250 4,124

$

2,324 186 276 1,510 236 1,540

0% 28% 47% 69% 66% 95% 37%

$

600 500 8,386 400 1,000 400 5,000 400 4,124

$

11,719

$

11,605

$

16,460

$

6,073

37%

$

20,810

% Change

2019-2020 % Recommended Change

0% $ 0% 0% 0% 117% 60% 0% 26%

$

600 8,386 400 400 2,300 300 4,642

0% 0% 0% 0% 0% 20% 13%

17,028

3%

63


COURT SERVICE UNIT DESCRIPTION The Fifth District Court Service Unit is a local organizational unit of the Virginia Department of Juvenile Justice which aims to protect the public through a balanced approach of accountability and comprehensive services that prevent and reduce delinquency through partnerships with families, schools, communities, law enforcement, and others, while providing opportunities for delinquency youth to become responsible and productive citizens. The City of Suffolk provides local funding to support the operation and detention costs associated with this State function. FY 2019 ACCOMPLISHMENTS

Partnered with the Western Tidewater Community Services Board to offer services and referrals for court involved young people.

Hosted truancy reduction hearings aimed at addressing and improving attendance patterns of identified school age children in partnership with Suffolk Public Schools.

Maintained compliance with Virginia Department of Juvenile Justice standards as related to contacts with persons on probation, parole, and in direct care.

FY 2020 OBJECTIVES 

To refer high risk youth in jeopardy of commitment to the Chesapeake Juvenile Services Detention Facility for enrollment in the post-dispositional program. (Civic Engagement and Responsive City Services)

To divert a minimum of 28% of all juvenile delinquency/status offense intakes to an in-house diversion program or to the Juvenile Conference Committee (JCC). (Civic Engagement and Responsive City Services)

To ensure 100% compliance with Virginia Department of Juvenile Justice standards. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Juveniles receiving services Juveniles placed in Secure Detention Average Length of Stay in Secure Detention (days) Average Cost per Day for Secure Detention

FY 18 Actual 760 64 28 $189

FY 19 Projected 760 65 32 $189

FY 20 Estimate 760 60 30 $189

64


Department: Court Services Unit Budget Detail 2016-2017 Actual

Account Number: 100-2165053845 Juvenile Detention Costs 55230 Telecommunications 58200 Capital Outlay-Additions Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

691,657 2,124 -

$

539,453 2,243 2,299

$

969,275 4,160 -

$

249,855 1,057 -

26% 25% -

$

969,275 4,160 -

0% 0% -

$

969,275 4,160 -

0% 0% -

$

693,781

$

543,995

$

973,435

$

250,912

26%

$

973,435

0%

$

973,435

0%

65


CLERK OF THE CIRCUIT COURT DESCRIPTION The Clerk of the Circuit Court is required by 15.2-1600 of the Code of Virginia and the Rules of the Supreme Court of Virginia. The Clerk of Court is charged with the custody, safekeeping, and proper indexing of legal and quasi-legal papers deposited in the Clerk’s Office. The Clerk's Office is responsible for the filing of civil suits, docketing and filing of criminal actions, and the filing of divorce suits and adoption petitions. Additional services provided by the Clerk's Office include recording land records and plats, probating wills, administering various oaths' of office, issuing marriage licenses, recording military discharge forms (DD-214's), and recording assumed business names. The Clerk is also an acceptance agent for the U.S. Department of State and accepts passports applications on its behalf. FY 2019 ACCOMPLISHMENTS 

Achieved compliance with internal control and operations in accordance with the Commonwealth of Virginia Auditor of Public Accounts standards and state laws, regulations, and policies.

Collected taxes and fees associated with the legal recordation of land records and completed turnaround of documents within 24 hours of presentation.

Secured grants to aid in the conservation of historical records.

Indexed, imaged, and made land records from 1866 to 1973 available electronically.

FY 2020 OBJECTIVES 

To provide direct administrative support to the judges in court proceedings with 100% accuracy. (Civic Engagement and Responsive City Services)

To collect taxes and fees associated with the legal recordation of land records and complete turnaround of documents within 24 hours of presentation. (Financial Stability)

To perform all 800 plus mandated duties placed upon the Clerk of Court within the guidelines established by the Code of Virginia. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Criminal Cases commenced Civil Cases commenced Wills/Estates initiated Judgments Deed/Land Instruments Finance Statements Fictitious Names Marriage License Notary Qualifications Concealed Handgun Applications Restitution Passport Applications

CY 16 Actual 2,955 1,124 415 6,286 14,879 183 414 409 345 1,625 1,652 1,356

CY 17 Actual 2,734 1,207 400 5,672 14,842 217 432 399 296 1,622 1,671 1,371

CY 18 Actual 3,245 1,150 408 5,682 13,765 229 410 408 318 1,732 1,921 1,429 66


Department: Clerk of the Circuit Court Budget Detail 2016-2017 Actual

Account Number: 100-2171051100.02 51100.04 51100.06 52100 52210 52400 53100 53100.10 53100.16 53300 54100 54500 55210 55230 55410 55500 55810 56001 56012 56017 58110 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Legal Services - Court Appointed Legal Services - Jurors and Public Defenders Repair and Maintenance Information Technology Risk Management Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Copier Costs Capital Outlay-TTF Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

$

742,883 3 50,249 56,821 81,856 9,274 6,478 30,918 21,552 163,018 152,358 12,000 6,147 3,072 1,906 510 13,626 438 15,922 12,312

$

765,149 3 52,932 58,757 84,476 9,566 4,627 5,372 33,888 21,552 169,344 154,216 13,826 5,957 3,073 2,322 895 12,925 473 15,933 111,758 9,036

$

784,489 76,151 65,839 84,489 10,277 5,000 10,000 52,000 22,252 173,036 151,521 12,000 9,920 3,080 2,500 1,015 15,000 783 17,085 -

$

392,208 28,854 30,015 42,330 4,902 4,266 13,949 35,400 86,518 75,761 6,120 2,735 763 772 495 6,121 353 6,634 -

50% $ 38% 46% 50% 48% 0% 43% 27% 159% 50% 50% 51% 28% 25% 31% 49% 41% 45% 39% -

$

1,381,342

$

1,536,081

$

1,496,437

$

738,196

49%

$

% Change

822,896 97,800 70,433 88,626 10,780 5,000 10,000 52,000 22,252 173,036 151,521 14,000 9,920 3,080 2,500 765 15,000 783 17,085 5,050 1,572,527

2019-2020 % Recommended Change

5% 28% 7% 5% 5% 0% 0% 0% 0% 0% 0% 17% 0% 0% 0% -25% 0% 0% 0% -

$

843,476 78,055 70,497 90,842 11,050 5,000 10,000 52,000 22,252 186,782 148,543 13,000 9,923 3,080 2,500 765 15,000 783 20,451 5,050 -

5%

$

1,589,049

8% 3% 7% 8% 8% 0% 0% 0% 0% 8% -2% 8% 0% 0% 0% -25% 0% 0% 20% 6%

53100 - Professional Services: APA Audit Costs. Personnel Summary

Range

138 127 121/122/124/127 125

Class Clerk Chief Deputy Court Clerk Deputy Court Senior Accountant Deputy Court Clerk I-IV Senior Deputy Court Clerk

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 10 2

1 1 1 8 3

1 1 1 8 3

1 1 1 9 3

1 1 1 9 3

14

14

14

15

15

NOTE: Comp Board provides partial salary reimbursement for 12 of 15 full time positions with reimbursement by the State and contribution by the City of the balance annually for operations.

67


SHERIFF DESCRIPTION The Sheriff’s Department performs the duties for civil process ordered by the Courts and provides security for the Courthouse and all courts while in session. The Sheriff’s Department may provide transportation for certain juvenile prisoners awaiting trial or commitment to state facilities and adult citizens under temporary detention orders or civil commitment to a state hospital. FY 2019 ACCOMPLISHMENTS 

Provided a safe and secure court environment for over 195,000 visitors and employees of the Mills E. Godwin, Jr. Courts Building.

Served over 96,000 civil papers, executed approximately 750 preliminary protective orders, over 1,125 evictions, and approximately 1,450 writ of fieri facias without incident.

Made over 26,000 citizen contacts through the distribution of firearms safety gun locks and missing child identification kits, as well as presented bullying, stranger, gun safety, and pool safety programs to over 3,000 elementary school students.

FY 2020 OBJECTIVES 

To execute civil summons and other court notices and requests within the specific dated guidelines set forth on each individual summons to 100% of the court’s request. (Public Safety)

To provide court security personnel for all sessions of court held within the Mills E. Godwin, Jr. Courts Building. (Public Safety)

To provide a safe and secure environment for all persons conducting business or visiting the Mills E. Godwin, Jr. Courts Building by searching all persons entering the courts building during hours of operation. (Public Safety)

To provide transportation for juvenile offenders, adult inmates, civil commitment of violent sexual predators, and temporary detention orders as directed by court orders. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Civil Process Papers served Protective Orders served Security Searches conducted at Court Building entrance Inmates held in Court Building lock-up Transports Sessions of Court

CY 17 Actual 96,000 700 189,420 3,046 335 1,319

CY 18 Projected 99,000 750 190,000 3,150 450 1,330

CY 19 Estimate 102,000 760 190,500 3,200 460 1,380

68


Department: Sheriff Budget Detail 2016-2017 Actual

Account Number: 100-2181051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53500 53600 54100 54200 54500 55210 55230 55410 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Printing & Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

$

$

2017-2018 Actual

1,367,659 64,294 288,126 126,439 148,554 16,432 114 483 136,287 109,588 311,592 5,700 12,048 738 5,532 2,301 7,750 9,727 407 39,897 9,457 -

$

2,663,124

$

2018-2019 Budget

1,378,970 90,234 274,441 127,779 149,417 15,617 67 80 178,614 109,303 319,128 5,700 13,743 730 6,459 2,168 6,951 11,000 248 22,991 9,495 18,745

$

2,741,880

$

1,445,783 216,499 127,165 155,711 18,940 1,000 250 500 500 277,206 131,147 323,464 5,700 20,863 1,356 5,000 3,500 7,000 11,000 500 18,000 10,260 -

$

2,781,344

$

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

719,696 13,724 129,400 63,026 77,877 8,060 40 138,603 70,804 161,732 1,022 6,061 300 2,701 1,743 3,252 9,025 90 13,621 3,940 -

50% 60% 50% 50% 43% 0% 0% 0% 8% 50% 54% 50% 18% 29% 22% 54% 50% 46% 82% 18% 76% 38% -

$

1,424,718

51%

$

% Change

2019-2020 % Recommended Change

1,514,478 50,000 281,499 141,217 163,109 19,840 1,000 250 500 500 277,306 131,147 323,464 5,700 20,863 1,356 6,500 3,550 7,000 18,000 500 19,000 10,260 -

5% 30% 11% 5% 5% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 30% 1% 0% 64% 0% 6% 0% -

$

2,997,039

8%

$

1,470,013 288,537 134,529 158,320 19,257 1,000 250 500 500 237,380 166,238 323,705 5,700 20,863 1,356 6,500 3,550 7,000 15,000 500 19,000 12,072 -

2% 33% 6% 2% 2% 0% 0% 0% 0% -14% 27% 0% 0% 0% 0% 30% 1% 0% 36% 0% 6% 18% -

2,891,771

4%

NOTE: Comp Board provides partial salary reimbursement for 21 of 25 full time positions with reimbursement from the State and contribution by the City of the balance annually for operations.

Personnel Summary

Range

138 136 135 130 129 125/126/127 127 125 121 120

Class Sheriff Chief Deputy Sheriff Deputy Sheriff - Captain Deputy Sheriff - Lieutenant Deputy Sheriff - Sergeant Deputy Sheriff - Sergeant Deputy Sheriff I-III Community Outreach Coordinator Accreditation Manager Executive Secretary Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 1

1 1 1 1

1 1 1 1

1 1 1 2 4

1 1 1 1

-

-

-

5 14 1 1

5 14 1 1

5 14 1 1 -

15 1 1 -

5 14 1 1 -

25

25

25

26

25

69


COMMONWEALTH’S ATTORNEY DESCRIPTION The Office of the Commonwealth’s Attorney prosecutes criminal offenses in the City of Suffolk. The Office prosecutes cases in the Juvenile and Domestic Relations Court, the General District Court, and the Circuit Court. It also prepares briefs for the Virginia Court of Appeals and the Virginia Supreme Court. In addition, the Office investigates cases and advises other City law enforcement personnel during investigations as to the substance and procedure of the criminal law. The Office also issues opinions on conflict of interest matters and is responsible for the collection of unpaid fines and court costs. In addition to prosecuting felony cases, the Office also prosecutes all misdemeanor cases in which a crime victim requests assistance, all drunk driving cases, certain domestic violence cases, all crimes that occur in schools, and all misdemeanor and traffic appeals to Circuit Court including violations of local ordinances. FY 2019 ACCOMPLISHMENTS 

Achieved continued success in the aggressive prevention, education, and prosecution of gang violence including gang violence presentations to all middle and high schools.

Continued the successful implementation of the Cold Case Homicide Prosecution Program.

Held the Suffolk Commonwealth’s Attorney’s Citizens Academy and CSI Camp for children ages 12 to 15 years old.

Provided the Victim Witness Program serving 5,947 victims and witnesses.

FY 2020 OBJECTIVES 

To present the Commonwealth’s Attorney’s gang deterrence presentation to all Suffolk middle and high schools. (Public Safety)

To attain a 95% approval rating from victims and/or witnesses involved in cases assisted by attorneys and victim witness staff of the Commonwealth’s Attorney’s office. (Public Safety)

To provide over 78 hours of classroom training and materials to over 482 police officers, fire and rescue, and other law enforcement agency personnel. (Public Safety)

To promote community outreach awareness and crime prevention by attending 137 community outreach events. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Circuit Court defendants prosecuted Circuit Court indictments prosecuted Victims and Witnesses assisted Community Outreach events attended Hours of instruction provided to local law enforcement

FY 18 Actual 630 1,547 5,947 129 62 hrs.

FY 19 Projected 649 1,593 6,125 133 76 hrs.

FY 20 Estimate 668 1,641 6,308 137 78 hrs.

70


Department: Commonwealth's Attorney Budget Detail 2016-2017 Actual

Account Number: 100-2210051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53600 54100 54200 54500 55210 55230 55310 55500 55810 55854 55855 55860 56001 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries & Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Asset Forfeiture - State Asset Forfeiture - Federal Community Outreach Crime Prevention Office Supplies Books and Subscriptions Copier Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

1,966,993 102,563 147,832 217,070 25,877 152 197 120 167,935 22,473 261,809 6,756 9,039 4,298 11,195 17,070 3,133 40,109 -

$

1,996,270 102,202 150,925 220,276 26,054 178 80 181,862 24,095 265,331 5,895 10,950 4,025 11,261 30,519 4,767 40,140 -

$

2,148,817 111,588 172,921 231,428 28,150 3,500 3,120 500 168,375 23,437 260,724 6,500 14,200 7,230 11,850 21,000 8,300 42,598 -

$

1,061,045 466 52,319 79,147 114,095 13,879 170 40 84,188 14,554 130,362 465 4,734 438 2,775 557 11,368 3,797 16,712 -

49% 47% 46% 49% 49% 5% 0% 8% 50% 62% 50% 7% 33% 38% 5% 54% 46% 39% -

$

2,453,757 116,588 196,631 264,270 32,144 3,500 3,120 500 168,375 23,437 260,724 6,500 14,200 7,230 14,295 21,000 9,300 42,598 20,000

14% 4% 14% 14% 14% 0% 0% 0% 0% 0% 0% 0% 0% 0% 21% 0% 12% 0% -

$

2,290,238 114,377 183,953 246,659 30,002 3,500 3,120 500 207,370 28,905 266,328 6,500 16,663 7,230 13,000 21,000 8,300 51,917 -

7% 3% 6% 7% 7% 0% 0% 0% 23% 23% 2% 0% 17% 0% 10% 0% 0% 22% -

$

3,004,623

$

3,074,829

$

3,264,237

$

1,591,110

49%

$

3,658,169

12%

$

3,499,563

7%

NOTE: Comp Board provides partial salary reimbursement for 17 of 26 full time positions with reimbursement from the State and contribution by the City of the balance annually for operations.

Personnel Summary

Range

144 135/138/141 138 136 127 124

Class Commonwealth's Attorney Deputy Commonwealth's Attorney Assistant Commonwealth's Attorney I-III Chief Administrative Manager Chief Investigator Community Outreach Coordinator Legal Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 3 9 1 1 1 8

1 3 9 1 1 1 8

1 3 10 1 1 1 8

1 3 13 1 1 1 10

1 3 11 1 1 1 8

24

24

25

30

26

71


POLICE DESCRIPTION The Suffolk Police Department is committed to law enforcement excellence and public service through partnership with the community. The Department seeks to improve the quality of life for citizens by focusing on the primary responsibilities of suppression of crime, apprehension of criminal offenders, and recovery of property, while providing proactive crime prevention and community policing services. FY 2019 ACCOMPLISHMENTS 

Continued addressing criminal/traffic trends and patterns through monthly Comp Stat meetings.

Implemented a new Chiefs Challenge to address distracted driving.

Achieved forensic reaccreditation from the International Organization for Standardization, American National Standards Institute.

Completed multiple active shooter presentations and participated in a large scale exercise at Kings Fork High School.

Utilized unmanned aircraft systems to monitor high risk search warrant entries and traffic assessment.

FY 2020 OBJECTIVES 

To maintain or achieve accreditation/reaccreditation for the police department including communications and forensics. (Public Safety)

To engage officers in various training programs including mental health and crisis intervention, leadership and succession planning, and specialized training based on internal needs assessments. (Public Safety)

To implement the citizen academy and related outreach programs in conjunction with the department of Fire & Rescue, Sheriff’s Department, and Commonwealth’s Attorney’s Office. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Average Response Time (Priority 1 Calls) Clearance Rate (Part I Offenses) Motor Vehicle and Traffic Enforcement: Traffic Citations DUI Arrests Motor Vehicle Crashes Traffic Fatalities

FY 18 Actual 5:52 22%

FY 19 Projected 5:40 28%

FY 20 Estimate 5:44 28%

11,745 358 2,511 9

13,666 460 2,708 10

12,440 409 2,608 10

72


Department: Police Budget Detail 2016-2017 Actual

Account Number: 100-3110051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53300 53500 54100 54200 54500 55100 55210 55230 55310 55410 55500 55810 55842 56001 31700-56007 31705-58200 31710-56007 56011 56012 56014 31715-56014 56017 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Rewards Office Supplies Property Seizure E-Ticking Fee Confiscation Program Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies DARE Copier Costs Special Events Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

$

10,382,186 1,633,733 129,289 891,132 1,135,098 137,183 324 149,461 15,526 9,482 1,961,154 1,822,180 2,618,999 132,740 7,730 206,109 4,440 67,923 99,685 4,649 16,000 31,128 36,560 13,629 233,851 2,157 316,374 82,741 10,871 231,531

$

11,187,152 1,765,595 127,546 957,927 1,201,735 144,877 396 175,081 20,491 11,489 2,160,397 1,834,190 2,682,431 128,151 7,718 197,398 9,540 67,658 138,144 5,538 16,000 27,674 10,446 109,670 5,589 138,563 1,888 124,660 82,085 9,863 18,486

$

11,546,894 690,228 130,000 946,085 1,234,078 151,264 284 160,600 23,200 11,737 2,470,542 2,082,630 2,734,594 160,000 8,000 270,943 81,858 120,172 4,922 16,000 30,000 144,111 2,000 110,000 93,119 9,940 -

$

5,359,159 900,009 60,970 462,507 571,861 70,798 198 65,517 3,625 2,241 1,235,377 961,634 1,367,297 51,238 2,637 102,149 1,708 33,799 112,711 2,635 8,766 14,021 27,291 65,871 231 46,349 33,739 3,051 24,461

$

22,383,864

$

23,368,380

$

23,233,201

$

11,591,851

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

46% $ 130% 49% 46% 47% 70% 41% 16% 19% 50% 46% 50% 32% 33% 38% 41% 94% 54% 55% 47% 46% 12% 42% 36% 31% -

12,026,171 1,851,725 174,491 1,075,008 1,295,219 157,543 284 320,000 23,800 11,737 2,582,122 2,495,969 2,734,594 160,000 8,000 270,943 97,610 146,649 4,922 20,000 32,000 264,083 2,000 110,000 93,119 22,940 406,367

4% $ 168% 14% 5% 4% 0% 99% 3% 0% 5% 20% 0% 0% 0% 0% 19% 22% 0% 25% 7% 83% 0% 0% 0% 131% -

12,136,213 875,571 128,837 1,005,257 1,297,695 158,984 284 320,000 23,200 11,737 2,554,774 2,491,934 2,724,735 160,000 8,000 310,679 97,610 146,649 4,922 20,000 30,000 264,083 2,000 110,000 104,509 22,940 -

5% 27% -1% 6% 5% 5% 0% 99% 0% 0% 3% 20% 0% 0% 0% 15% 19% 22% 0% 25% 0% 83% 0% 0% 12% 131% -

50%

26,387,296

14%

25,010,614

8%

$

$

51100.04 - Overtime: Holiday, Court, Inclement Weather, Staffing, Cycle, On Call, CIT Drop Off Center, Special Events 53100 - Professional Services: Promotional assessment, polygraph, medical/psych./fitness for duty Evals; false alarm billing services; PPE testing; CALEA Accred.; vet services; biohazard disposal 53300 - Repair & Maintenance: Software/Hardware system maintenance and radar repairs 55500 - Travel & Training: HRCJA training of new officers; recertification of officers; specialized training for officers 56014 - Other Operating Supplies: ammunition, dog food, recruiting and safety supplies, crime scene processing materials 56026 - Special Events: Youth Public Safety Academy Department: Police Personnel Summary

Range 144 141 138 136 133 132 130 130 130 125/127/128/129 127 127 124 124 124 124 121 120 120 119

Class Chief of Police Deputy Chief of Police Police Captain Police Lieutenant Police Planner Police Sergeant Forensic Supervisor Evidence Technician Supervisor Administrative Analyst Police Officer I-III/Master Police Officer Records Management Supervisor Accreditation Manager Forensic Technician Evidence Technician Crime Analyst Administrative Specialist Executive Secretary Secretary Accounting Technician Police Records Technician

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 3 4 10 23 1 1 147 1 4 2 1 1 1 13

1 3 4 10 23 1 1 148 1 1 4 2 1 1 1 13

1 3 5 10 23 1 1 148 1 4 2 1 1 1 14

1 3 5 10 1 24 1 1 157 1 4 2 1 1 1 1 13

1 3 5 10 1 24 1 1 157 1 4 2 1 1 1 1 13

213

215

216

227

227

73


POLICE – EMERGENCY COMMUNICATIONS DESCRIPTION The Police – Emergency Communications Division is the Public Safety Answering Point (PSAP) for all landline and wireless non-emergency and 911 calls. The Division receives and dispatches all police and fire and rescue related calls, monitors, and dispatches on-call City agencies, state police, and state game commission agencies. In addition, the Division furnishes information from the National Crime Information Center and Virginia Criminal Information Network relating to wanted persons, license checks, and general broadcasts from all criminal justice agencies across the nation. FY 2019 ACCOMPLISHMENTS 

Completed 85% toward the geographic information systems boundary line delineation between Isle of Wight County and Suffolk to provide dispatched emergency services to citizens within a geographically defined boundary line with bordering localities.

Installed the radio interoperability system enabling cross communication with phones, computers, and voice over internet to bridge the gap of regional communication during disaster events.

Facilitated the upgrade of three call taker position to communications operators providing shift management with all communications operators with dual capabilities.

FY 2020 OBJECTIVES 

To maintain a high level of customer service through monthly review of citizen surveys. (Public Safety)

To conduct outreach with the community through senior citizens and youth public safety academies. (Public Safety)

To partner with elementary schools to educate youth on 911. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Calls for Service: Self-Initiated Calls received from Officers Calls from Citizens Percent of reviewed calls meeting or exceeding expectations

FY 18 Actual

FY 19 Projected

FY 20 Estimate

132,143 58,546 95%

134,000 60,000 95%

135,000 61,000 96%

74


Division: Police Emergency Communications (Department of Police) Budget Detail 2016-2017 Actual

Account Number: 100-3140051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 54500 55230 55310 55410 55500 55810 56011 56014 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Risk Management Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Uniforms & Wearing Apparel Other Operating Supplies Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

1,103,040 141,560 9,324 90,432 119,957 14,260 9,517 3,387 293,658 66,447 1,949 92 4,000 3,949 -

$

1,141,194 170,037 3,092 94,913 123,070 14,809 18,743 1,175 298,432 86,670 6,774 92 4,000 3,239 -

$

1,232,199 24,857 96,165 132,372 16,142 18,850 2,500 302,748 113,701 6,985 225 4,088 4,000 -

$

515,641 106,136 9,217 45,745 55,123 6,901 130 698 151,374 36,709 83 2,118 142 1,055 -

42% $ 427% 48% 42% 43% 1% 28% 50% 32% 30% 63% 0% 26% -

1,530,145 250,880 136,248 164,797 20,045 18,850 2,500 302,748 113,701 74,644 13,335 300 8,863 4,000 742

24% $ 909% 42% 24% 24% 0% 0% 0% 0% 91% 33% 117% 0% -

1,329,213 24,857 103,586 141,812 17,413 18,850 2,500 285,576 113,974 9,735 300 5,381 4,000 -

8% 0% 8% 7% 8% 0% 0% -6% 0% 39% 33% 32% 0% -

$

1,861,574

$

1,966,240

$

1,954,831

$

931,073

48%

2,641,798

35%

2,057,198

5%

$

$

51100.04 - Overtime: Holiday, Inclement Weather, Staffing Personnel Summary

Range

Class 132 132 128 123/124 121

Police Sergeant PSAP Manager Communications Lead Operator Communications Operator I-II Call Taker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

1 3 20 3

1 1 3 20 3

27

28

-

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

-

-

-

1 3 23 -

1 5 28 -

1 5 23 -

27

34

29

75


POLICE DEPARTMENT - ANIMAL SHELTER MANAGEMENT DESCRIPTION The Animal Shelter Management Division of the Suffolk Police Department investigates all reports concerning domestic animals within the City, provides 24 hour services for emergency situations involving animals, houses and cares for all animals coming into the facility in accordance with the Code of Virginia, implements an adoptive and redemptive services program, and educates citizens regarding domestic animal laws and regulations. FY 2019 ACCOMPLISHMENTS 

Participated with other local shelters in events to increase the percentage of animals adopted.

Held 22 external adoption events in an effort to increase the percentage of animals adopted.

Trained 30 new volunteers in a variety of activities including adoption events, animal foster care, and staff assistance at the animal shelter.

FY 2020 OBJECTIVES 

To increase redemptions and adoptions by use of social media. (Civic Engagement and Responsive City Services)

To increase animal transfers by reaching out to other rescue organizations. (Civic Engagement and Responsive City Services)

To provide opportunities for volunteerism for positions working in the animal shelter, as well as foster care families for our animals. (Civic Engagement and Responsive City Services)

To utilize social media to inform citizens on issues involving animal care. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Animal Adoptions Animal Redemptions Animal Transfers Animal Foster Homes Citizen Calls for Service Self-Initiated Calls for Service

FY 18 Actual 557 281 624 24 3,729 2,232

FY 19 Projected 415 300 700 25 3,808 2,742

FY 20 Estimate 450 305 700 26 3,845 2,734

76


Division: Animal Shelter Management (Department of Police) Budget Detail 2016-2017 Actual

Account Number: 100-3510051100.02 51100.04 51100.06 52100 52210 52400 53000.02 53000.16 53100 53300 54200 54500 55100 55230 55410 55500 55810 56001 56011 56014 56015 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Road Maintenance (incineration) Purchased Services - Refuse Collection Professional Services Repair and Maintenance Fleet Risk Management Utilities Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Merchandise for Resale Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

$

373,563 30,060 11,632 30,295 41,133 4,885 15,000 963 87,011 955 91,119 112,075 33,930 2,311 16,804 240 255 1,721 3,191 25,456 3,001 2,142

$

379,800 22,454 28,044 31,290 40,600 4,822 15,000 1,445 102,435 72 91,047 113,547 36,550 2,460 16,752 518 315 1,300 3,000 26,985 3,000 635 19,156

$

395,710 3,286 39,106 30,523 42,618 5,184 15,000 500 116,550 1,000 137,862 112,350 38,000 7,187 20,562 1,000 550 1,300 3,500 28,000 3,000 4,124 -

$

192,006 16,491 9,134 15,811 19,978 2,397 7,500 737 40,535 46,762 56,175 13,403 1,109 8,376 220 893 2,137 11,924 759 616 -

49% $ 502% 23% 52% 47% 46% 50% 147% 35% 0% 34% 50% 35% 15% 41% 0% 40% 69% 61% 43% 25% 15% -

$

887,741

$

941,230

$

1,006,913

$

446,965

44%

$

% Change

395,710 39,298 39,106 36,270 42,618 5,184 15,000 1,500 116,550 1,000 137,862 112,350 38,000 7,187 20,562 1,000 580 1,300 3,570 28,000 3,000 4,124 68,554 1,118,325

2019-2020 % Recommended Change

0% $ 1096% 0% 19% 0% 0% 0% 200% 0% 0% 0% 0% 0% 0% 0% 0% 5% 0% 2% 0% 0% 0% 11%

$

384,445 3,286 40,083 29,661 41,069 5,036 22,000 1,500 116,550 1,000 115,166 115,037 38,000 7,587 20,562 1,000 580 1,300 3,500 28,000 3,000 4,642 -

-3% 0% 2% -3% -4% -3% 47% 200% 0% 0% -16% 2% 0% 6% 0% 0% 5% 0% 0% 0% 0% 13% -

983,004

-2%

51100.04 - Overtime: Holiday, Inclement Weather, Staffing, On Call 53100 - Professional Services: Vet services. 56014 - Other Operating Supplies: pet food and supplies, cleaning supplies. Personnel Summary

Range

Class 130 130 121 116

Chief Animal Control Officer Animal Shelter Manager Animal Control Officer Animal Caretaker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 5 3

1 1 5 3

1 1 5 3

1 1 5 3

1 1 5 3

10

10

10

10

10

77


COMMUNITY DEVELOPMENT SERVICES DESCRIPTION The budget for the Community Development Services Division was merged with the Department of Planning and Community Development in the adopted FY 2018-2019 budget.

78


Division: Community Development (Department of Planning and Community Development) Budget Detail 2016-2017 Actual

Account Number: 100-3450051100.02 51100.04 51100.06 52100 52210 52400 53100 53100.30 53175 53600 54100 54200 54500 55210 55230 55500 55810 56001 56012 56014 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Professional Service - Demolition Neighborhood Improvements Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

1,280,932 6,101 92,620 141,766 17,455 194,243 66,629 1,112 176,349 93,826 290,923 14,440 13,043 7,815 1,526 6,438 1,527 252 8,906

$

1,352,680 19,907 98,030 149,721 18,445 112 174,104 62,446 1,495 134,112 97,726 293,298 14,885 19,398 9,354 1,690 8,615 1,391 527 8,707

$

-

$

-

-

$

-

-

$

-

-

$

2,415,904

$

2,466,645

$

-

$

-

-

$

-

-

$

-

-

Personnel Summary

Range

Class 138 135 133 133 130 127 127 125/127 124/125 125 124 123 120 119

Assistant Director of Community Development Zoning Administration and Enforcement Manager Housing/Property Maintenance Official Building Official Plans Reviewer Customer Service Manager Assistant Zoning Administration and Enforcement Coordinator Building Inspector I-II Zoning Inspector I-II Housing/Property Maintenance Inspector Senior Permit Technician Permit Technician Secretary Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 1 1 1 1 7 2 4 3 1 1 1

1 1 1 1 1 1 1 7 2 4 3 1 1 1

-

-

-

26

26

-

-

-

79


FIRE AND RESCUE DESCRIPTION The Suffolk Department of Fire and Rescue provides fire prevention, fire protection, public education, emergency management, and emergency medical care and transportation to the citizens of Suffolk 24 hours per day, 365 days per year. The Fire Prevention Bureau of the Department of Fire and Rescue performs fire prevention and education, commercial fire inspections, new construction plans review in conjunction with the City Building Official, and fire/arson investigations in order to determine cause and origin. FY 2019 ACCOMPLISHMENTS 

Implemented Phase II of the technical rescue program to bring members of Engine 2 and all the Ladder Companies up to operations level in the core technical rescue disciplines.

Participated in several planned events including Peanut Fest and the Local Emergency Planning Committee full-scale exercise.

Personnel attended numerous training events to enhance and strengthen the capabilities of the department.

FY 2020 OBJECTIVES 

To provide efficient and effective fire prevention, fire protection, and emergency medical services to residents and visitors. (Financial Stability)

To increase staffing levels and fill vacancies to address the continued growth of the City of Suffolk and the Suffolk Department of Fire & Rescue. (Public Safety)

To enhance the efficiency and effectiveness of the Department of Fire & Rescue personnel through continuing education, training, and workforce development. (Public Safety)

To enhance fire and life safety public education programing by offering two fire and life safety camps, one youth public safety academy, and participating in the Partners in Education program through fiscal year 2020.

STATISTICS/PERFORMANCE MEASURES Calls for Service Average Response Time Number of Fires Fire Prevention: Plan Reviews Fire/Safety Inspections Investigations Arson, Bomb Threats, Threats to Burn Community Outreach: Fire Safety House Presentations Youth Public Safety Academy sessions Fire/Life Safety Camps

FY 18 Actual 14,049 7:25 152

FY 19 Projected 14,470 7:25 155

FY 20 Estimate 14,904 7:25 158

335 204 207 36

400 425 225 40

450 600 230 45

54 24 3

65 24 4

70 24 4

80


Department: Fire and Rescue Budget Detail 2016-2017 Actual

Account Number: 100-3210051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53100.22 53300 53320 53500 54100 54200 54500 55100 55210 55230 55310 55410 55420 55440 55500 55645 55700 55810 55843 56001 56007 56007.12 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Medical Services Repair and Maintenance Maintenance Service Contracts Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Lease/Rent of Building Fire Hydrant Rental Travel and Training Four for Life - EMS Support VFD Operations Dues and Association Memberships Fire Programs Fund Expense Office Supplies Repair and Maintenance Supplies Educational Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay - Additions

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

$

12,907,484 3,731,685 491,096 1,239,606 1,419,311 169,440 5,598 127,414 40,874 7,229 80,511 1,003 1,097,344 1,619,001 3,376,038 189,402 944 80,041 9,035 143,311 4,800 140,000 28,585 91,541 107,500 19,546 368,839 4,558 11,065 6,438 131,857 1,692 43,942 35,201 68,065

$

13,728,059 4,114,633 448,239 1,323,681 1,494,868 177,912 8,725 190,723 36,890 9,931 76,402 304 1,124,714 1,651,689 3,406,927 193,359 455 83,665 17,673 142,394 140,000 38,661 69,891 85,974 19,210 121,658 4,144 13,284 6,845 121,184 1,828 47,823 35,342 49,967

$

15,381,412 1,849,764 500,000 1,356,435 1,650,615 201,496 8,011 181,733 293,966 12,300 89,004 1,160 1,608,245 1,796,222 3,582,807 220,626 850 95,802 176,988 140,000 57,525 81,765 100,000 20,677 282,780 5,060 15,000 8,000 188,300 1,830 46,000 37,691 -

$

6,846,806 2,320,745 219,857 672,295 730,101 88,986 4,539 57,596 21,297 8,198 29,391 293 804,122 821,545 1,791,404 64,496 154 38,399 71,197 70,000 26,086 37,765 9,003 18,682 85,864 1,827 6,166 2,078 66,806 63 36,892 14,703 -

$

27,799,996

$

28,987,053

$

29,992,065

$

14,967,356

*

*

% Exp

2019-2020 Requested

45% $ 125% 44% 50% 44% 44% 57% 32% 7% 67% 33% 25% 50% 46% 50% 29% 18% 40% 40% 50% 45% 46% 9% 90% 30% 36% 41% 26% 35% 3% 80% 39% -

16,022,070 2,500,000 741,924 1,473,696 1,725,577 209,889 8,011 181,733 293,996 20,000 100,804 1,160 1,608,245 1,796,222 3,582,807 220,626 850 95,802 176,988 140,000 135,385 81,765 75,000 20,677 282,780 5,060 15,000 8,000 302,100 1,830 166,592 37,691 132,176

50%

32,164,456

$

% Change

2019-2020 % Recommended Change

4% $ 35% 48% 9% 5% 4% 0% 0% 0% 63% 13% 0% 0% 0% 0% 0% 0% 0% 0% 0% 135% 0% -25% 0% 0% 0% 0% 0% 60% 0% 262% 0% 7%

$

15,615,777 2,500,000 528,490 1,426,286 1,674,724 204,567 8,011 181,733 293,996 15,000 100,804 1,160 1,827,349 1,991,473 3,776,388 220,626 850 97,589 176,988 140,000 100,000 81,046 75,000 20,677 292,774 5,060 15,000 8,000 201,924 1,830 89,046 45,716 -

2% 35% 6% 5% 1% 2% 0% 0% 0% 22% 13% 0% 14% 11% 5% 0% 0% 2% 0% 0% 74% -1% -25% 0% 4% 0% 0% 0% 7% 0% 94% 21% -

31,717,884

6%

51100.04 - Overtime: Holiday, FLSA, Inclement Weather, Special Events 51100.06 - Part-time: EMS Paramedics 53100 - Professional Services: Dept. of Forestry contracts for forest fire prevention & suppression; independent ladder testing services & EMS billing; firefighter entrance testing 53100.22 - Medical Services: OSHA required annual medical eval.'s & medical director services 55440 - Fire Hydrant Rental: Fire hydrant rentals and maintenance charges from Public Utilities 56007 - Repair & Maintenance Supplies: Supplies to maintain building facilities, tools and equipment. 56014 - Other Operating Supplies: Medical supplies, emergency food supplies, & janitorial supplies for facilities * Amounts for Four for Life and Fire Programs are estimates of grant funds to be received and are offset by anticipated revenues in the General Fund. **Above includes supplemental funding for volunteer organizations of approximately $753,860 annually.

Department: Fire and Rescue Personnel Summary

Range

Class 144 141 137 137 134 134 132 130 129 129

127/128/129 125/126 124 124 121 119 118

Fire Chief Deputy Fire Chief Fire Marshal Battalion Chief Fire Captain Deputy Emergency Management Coordinator Fire Lieutenant Administrative Analyst Public Education Specialist-Fire Investigator Community Risk Reduction Coordinator Firefighter I-II/Senior Firefighter/ FirefighterMedic I-II/Master Firefighter/Fire Inspector/Fire Investigator-Inspector Accounting Associate II Community Risk Reduction Educator/Civilian Executive Secretary Office Assistant Stockroom Clerk

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 3 8 19 31 1 1 -

1 3 1 7 19 31 1 1 -

1 3 1 7 20 33 1 1 -

1 3 1 7 22 37 1 1 1

1 3 1 7 19 1 33 1 1 -

185 1 2 -

188 1 2 -

203 1 1 2 -

206 1 1 1 3 1

203 1 1 2 -

252

255

274

287

274

-

2019-2020 Requested

2019-2020 Recommended

81


FIRE AND RESCUE – EMERGENCY MANAGEMENT DESCRIPTION The Emergency Management Division of the Suffolk Department of Fire and Rescue is responsible for disaster preparedness and seeks to lesson the impact of natural and man-made disasters on the Suffolk community through effective mitigation, planning, emergency response, and recovery. This is accomplished through a comprehensive all-hazards emergency management program aimed at coordinating local, state, and federal resources during a disaster. FY 2019 ACCOMPLISHMENTS 

Completed all work elements required by the Local Emergency Management Performance Grant.

Reviewed, assisted, and guided local medical facilities with meeting the emergency preparedness requirements for Medicaid and Medicare providers and suppliers through emergency operations plan reviews and drills.

Participated in 15 regional meetings, committees, and work groups such as Hampton Roads Emergency Management Committee, All Hazard Advisory Committee, North Carolina/Virginia Evacuation Coordination Group, and Regional Re-Entry workshop.

Provided emergency management education and outreach to citizens and businesses.

Participated in National, State and Local emergency drills.

FY 2020 OBJECTIVES 

To administer a comprehensive all-hazards emergency management program aimed at coordinating local, state, federal, and private resources to address natural and man-made disasters through preparedness, response, recovery, and mitigation. (Public Safety)

To assist businesses in evaluating and implementing Emergency Operations Plans. (Civic Engagement and Responsive City Services)

To complete all work elements required by the Local Emergency Management Performance Grant. (Public Safety)

To provide educational outreach to residents and businesses. (Civic Engagement and Responsive City Services)

To establish and strengthen local and regional emergency management relationships through private/ public partnerships. (Public Safety)

STATISTICS/PERFORMANCE MEASURES Training exercises held Percentage of City staff with emergency management responsibilities receiving at least one class annually Percent compliance with State/Federal emergency management mandates

FY 18 Actual 3

FY 19 Projected 3

FY 20 Estimate 3

100%

100%

100%

100%

100%

100%

82


Division: Emergency Management (Department of Fire & Rescue) Budget Detail 2016-2017 Actual

Account Number: 100-3550054100 55210 55230 55500 55810 56001 56014

Information Technology Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Other Operating Supplies

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

24,125 2,832 6,750 150 1,221 -

$

23,130 2,991 929 150 25 1,140

$

4,350 50 11,947 1,800 200 1,250 1,400

$

2,175 1,409 816 75 355 14

50% 0% 12% 45% 38% 28% 1%

$

4,350 50 11,974 16,260 520 1,250 1,500

0% $ 0% 0% 803% 160% 0% 7%

50 11,947 2,000 300 1,250 1,500

-100% 0% 0% 11% 50% 0% 7%

$

35,078

$

28,365

$

20,997

$

4,845

23%

$

35,904

71%

17,047

-19%

$

83


WESTERN TIDEWATER REGIONAL JAIL AUTHORITY DESCRIPTION The Western Tidewater Regional Jail Authority is a regional partnership of the cities of Suffolk and Franklin, and the counties of Isle of Wight and Southampton, which provides incarceration services to enhance the safety and security of the residents of these localities. The City of Suffolk supports the regional jail’s operations through a local funding contribution based on inmate population served. FY 2020 OBJECTIVES 

To increase the federal inmate count.

To identify cost saving/production enhancing technologies and training to improve efficiency and reduce costs to member localities.

To enhance programs that reduces recidivism and provides inmates more options upon their release.

To foster improved working relationships with other regional jails to facilitate collaborative agreements, contract negotiations, and new technologies that can be cooperative utilized to decrease costs.

To enhance staff training and education programs in an effort to become one of the premier jails in the State.

84


Department: Western Tidewater Regional Jail Budget Detail 2016-2017 Actual

Account Number: 100-3320057001 Required Jurisdiction Contribution Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

4,364,037

$

4,364,052

$

4,424,060

$

2,212,030

50%

$

4,297,658

-3%

$

4,297,658

-3%

$

4,364,037

$

4,364,052

$

4,424,060

$

2,212,030

50%

$

4,297,658

-3%

$

4,297,658

-3%

Above represents required local contribution to operate the regional jail facility. Local jurisdiction costs are apportioned based on % of local inmate population.

85


PUBLIC WORKS DESCRIPTION The Department of Public Works provides a wide range of services in support of the economic vitality and quality of life of the City of Suffolk and its citizens including fleet management, refuse collection, stormwater and mosquito control, roadway maintenance, traffic engineering, and transit services. FY 2019 ACCOMPLISHMENTS 

Inspected 75 bridges to meet state and federal standards and guidelines and initiated the replacement of three structurally deficient bridge structures at Southwestern Boulevard, Simon Drive, and Badger Road.

Initiated the installation of closed conveyance storm water pipe, roll curb, manholes, and ADA ramps on North Lloyd Street and South Division Street.

Facilitated completion of various road and traffic improvement projects including the Harbour View area traffic signal upgrade, systematic flashing yellow arrow upgrade, and construction of new traffic signals at Bridge Road and Winward Lane, Bennett’s Creek Commons, and Bennett’s Pasture Road and Lee Farm Lane.

Secured state and federal funding assistance for numerous transportation projects.

FY 2020 OBJECTIVES 

To provide sound oversight of all funds administered by the Department with special attention to ensuring refuse, stormwater utility, and special revenue funds are used for intended purposes. (Financial Stability)

To identify opportunities and funding for transportation improvements and enhancements. (Transportation)

To respond to citizen requests for information and to proactively reach out to communities where significant projects will be undertaken. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Lane miles resurfaced Average time to repair reported potholes Priority 1 Traffic Signal requests repaired within 4 hours Tons of Refuse Collected Tons of Curbside Recycling Collected

FY 18 Actual 49.7 72 hrs. 100% 39,115 5,511

FY 19 Projected 55 72 hrs. 100% 43,000 6,100

FY 20 Estimate 55 72 hrs. 100% 46,000 6,400

86


Department: Public Works - Administration Budget Detail 2016-2017 Actual

Account Number: 100-4110051100.02 51100.04 51100.06 52100 52210 52400 53000.02 53000.06 53000.43 53000.44 53000.45 53100 53130 53600 54100 54200 54500 55210 55230 55310 55500 55810 56001 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - RM Dirt Roads Purchased Services - Stormwater - Engineering Purchased Services - RM Salary Allocation Purchased Services - RM Streetlight Installation Purchased Services - RM Impact Analysis Professional Services Landfill Closure Monitoring Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

$

$

2017-2018 Actual

177,823 12,262 19,614 2,329 57,480 400,000 45,000 20,000 15,000 10,884 72,403 15,843 2,861 24,059 100 2,868 470 554 547 211 1,024 -

$

881,330

$

2018-2019 Budget

181,675 12,837 19,849 2,358 68,603 450,000 45,000 20,000 15,000 10,940 50,703 67 16,627 3,858 22,052 132 2,937 782 1,001 187 1,026 -

$

925,633

$

184,457 14,111 19,866 2,416 130,000 450,000 50,193 20,000 15,000 24,000 250 8,373 4,702 21,742 500 3,705 1,000 800 1,500 250 1,073 -

$

953,938

$

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

94,964 6,915 9,989 1,213 32,759 225,000 25,097 12,378 8,440 4,187 2,286 10,871 44 1,323 265 453 156 36 427 -

51% 49% 50% 50% 25% 50% 50% 0% 0% 52% 0% 50% 49% 50% 9% 36% 27% 57% 10% 0% 40% -

$

436,801

46%

$

% Change

2019-2020 % Recommended Change

245,000 18,743 26,387 3,217 130,000 450,000 12,709 20,000 15,000 24,000 250 8,373 4,702 21,742 400 3,705 1,200 960 1,500 145 1,073 -

33% 33% 33% 33% 0% 0% -75% 0% 0% 0% 0% 0% 0% 0% -20% 0% 20% 20% 0% -42% 0% -

$

989,106

4%

$

207,091 15,842 22,304 2,713 130,000 450,000 12,709 20,000 15,000 24,000 250 9,922 5,600 22,187 400 3,707 1,200 960 1,500 145 1,332 -

12% 12% 12% 12% 0% 0% -75% 0% 0% 0% 0% 18% 19% 2% -20% 0% 20% 20% 0% -42% 24% -

946,862

-1%

53000 - Purchased Services: To cover misc. local transportation needs outside VDOT reimbursement regulations and engineering services 53100 - Professional Services: Surveying / Engineering services. Personnel Summary

Range

Class 144 Director of Public Works 136 Public Works Fund Manager 121 Executive Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

1

2018-2019 Budget

1

1

1

2

2

2

3

-

1

2019-2020 Recommended 1 1 1

-

1

2019-2020 Requested

-

1 1 1 3

87


CAPITAL PROGRAMS AND FACILITIES DESCRIPTION The Department of Capital Programs and Facilities is responsible for the administration and management of capital projects, building maintenance, and custodial functions. As part of its capital project management functions, the Department coordinates with City departments, user groups, and approval agencies; develops project plans and budgets; oversees land acquisition, consultant selection, contract negotiation and monitoring, architectural and engineering consultants and contractors; and manages contract payments, fees, and project expenditures. The Department’s building maintenance and custodial functions include the provision of general building maintenance and custodial services, HVAC systems maintenance, and the repair of electrical, plumbing, and other building systems. FY 2019 ACCOMPLISHMENTS 

Completed the design for site improvements to Fire Station 1.

Initiated construction of Godwin Courts Building Upgrades project

Facilitated significant maintenance upgrades to Fire Stations 4 and 8.

Finalized the design of the Sleepy Hole Golf Course Cart Barn, Fire Department Operations Facility, and Parks & Recreation/Police/Capital Programs Joint Operations Facility.

Completed a feasibility study of the proposed Central Library.

FY 2020 OBJECTIVES 

To continue the efficient implementation of capital projects within established budgets. (Financial Stability)

To implement municipal building projects that encourage citizen engagement and efficient service delivery to citizens in concert with the City’s adopted comprehensive plan. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Building Maintenance and Custodial: Number of Buildings maintained Square Footage of Buildings maintained Service Requests received Building Maintenance Custodial Average Response Time to Service Requests Capital Projects: Percent of Capital Building Projects completed on time/within budget

FY 18 Actual

FY 19 Projected

FY 20 Estimate

44 1,037,500

44 1,037,500

44 1,037,500

1,890 895 1 day

1,900 975 1 day

1,900 1,150 1 day

90%

90%

90%

88


Department: Capital Programs & Facilities Budget Detail 2016-2017 Actual

Account Number: 100-43250 51100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53300 53320 54100 54200 54500 55100 55210 55230 55410 55500 56001 56011 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Repair and Maintenance Maintenance Service Contracts Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

975,829 24,542 183,554 86,279 107,446 12,766 9,249 1,180 203,663 305,867 72,059 64,936 436,546 549,629 38 8,365 470,503 1,244 1,357 9,453 272,772 7,121 -

$

977,971 17,807 122,499 81,180 107,062 12,720 14,927 75,000 148,295 537,521 89,327 72,261 458,060 622,775 38 8,856 469,061 1,256 20,223 211,870 7,136 -

$

1,016,267 201,951 93,194 109,452 13,313 11,322 150,000 525,000 138,147 83,632 415,829 645,000 100 16,250 534,415 2,000 2,000 12,000 200,000 8,234 -

$

483,249 10,325 49,361 39,449 51,932 6,319 7,382 1,293 65,607 300,497 69,074 35,559 207,914 228,184 0 3,440 234,531 353 8,891 119,138 2,967 17,061

48% 24% 42% 47% 47% 65% 44% 57% 50% 43% 50% 35% 0% 21% 44% 0% 18% 74% 60% 36% -

$

1,084,443 165,372 95,611 116,795 14,206 11,322 175,000 525,000 138,147 83,632 415,829 645,000 100 16,250 534,415 2,000 2,000 12,000 250,000 8,234 -

7% -18% 3% 7% 7% 0% 17% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 25% 0% -

$

1,052,844 169,506 93,510 113,391 13,792 11,322 175,000 525,000 148,829 80,918 480,146 645,000 100 16,250 534,415 2,000 2,000 12,000 250,000 8,752 -

4% -16% 0% 4% 4% 0% 17% 0% 8% -3% 15% 0% 0% 0% 0% 0% 0% 0% 25% 6% -

$

3,804,397

$

4,055,844

$

4,178,105

$

1,942,526

46%

$

4,295,356

3%

$

4,334,775

4%

Personnel Summary

Range

Class 144 138 130 127 124 123 121 120 120 120 114

Director of Capital Programs & Buildings Assistant Director of Capital Programs & Buildings Facilities Maintenance Manager Facilities Inspector General Services Supervisor Building Maintenance Technician Executive Secretary Secretary Custodial Supervisor Accounting Technician Custodial Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1 1 1 1 3 1 1 2

1 1 1 1 1 3 1 1 2

1 1 1 1 1 3 1 1 2

12

12

24

24

2019-2020 Requested

% Change

2019-2020 % Recommended Change

12

1 1 1 1 1 4 1 1 2 1 12

1 1 1 1 1 4 1 1 2 12

24

26

25

89


SOCIAL SERVICES DESCRIPTION The Department of Social Services administers a variety of federal and local financial assistance and human services programs. The Department’s services are categorized into five broad service areas: Financial Services, Employment Services, Foster Care Services, Child/Adult Prevention/Protection Services, and Community Corrections. FY 2019 ACCOMPLISHMENTS 

Successfully converted all benefit program cases into the new Virginia Case Management System.

Awarded a certificate at the annual Virginia League of Social Services Executives (VLSSE) Conference for being one of 16 local departments to demonstrate error free compliance during the Childcare Program Payment Accuracy Review.

Researched and deployed a check-in kiosk as an electronic customer tracking record to manage and improve customer wait times and overall customer service.

Collaborated with Paul D. Camp Community College to train students in the school’s Fast Track Health Care Program which provided 14 students with 3 nationally recognized credentials including Certified Clinical Medical Assistant, Certified Phlebotomy Technician, and Certified EKG Technician.

FY 2020 OBJECTIVES 

To process benefit applications in a timely manner in accordance with State standards. (Leisure, Health, and Wellness)

To continue the focus on preventative measures to decrease the number of children entering into foster care. (Leisure, Health, and Wellness)

To advocate for improved efficiencies in maximizing federal and state funding streams. (Financial Stability)

To host employment fairs, and assist existing and new businesses by providing recruitment space and a pool of qualified applicants. (Expanded Economic Development)

STATISTICS/PERFORMANCE MEASURES Persons/Households receiving SNAP Persons/Households receiving TANF Households receiving Medicaid Children in Foster Care Visitors at Workforce Development Ctr. Persons in Community Corrections Program Average Length of Supervision time

FY 18 Actual 10,676 520 12,495 13 16,328 547 219 days

FY 19 Projected 10,800 500 13,000 18 15,500 557 250 days

FY 20 Estimate 11,000 475 13,100 16 16,000 562 235 days 90


Department: Social Services Budget Detail 2016-2017 Actual

Account Number: 100-5310051100.02 51100.04 51100.06 51100.27 52100 52210 52400 52600 53100 53300 54100 54200 54500 55210 55230 55300 55310 55420 55500 55667 55676 55677 55701.02 55701.04 55701.06 55701.08 55701.10 55701.14 55701.16 55701.18 55701.22 55701.24 55810 56001 56017

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Leave Compensation FICA VRS Retirement Group Life Unemployment Professional Services Repair and Maintenance Information Technology Fleet Risk Management Postal Services Telecommunications Insurance and Bonds Employer HDHP Expense Lease/Rent of Building Travel and Training Early Childhood Development Commission Summer Youth Program Suffolk Workforce Development (lease) Auxiliary Assistance - Blind, Aged & Disabled Aid to Dependent Children Aid to Dependent Children - Foster Care Fuel Assistance Healthy Families Title XX Purchased Services Adoption Payments Employment Services Program Quality Initiative Program General Relief Dues and Association Memberships Office Supplies Copier Costs

Total Operating Expenditures

$

$

2017-2018 Actual

4,866,643 41,165 364,478 80,317 387,786 538,147 64,277 3,870 37,457 1,128 499,625 59,443 1,128,222 31,182 32,083 2,221 2,420 1,188,163 36,084 58,752 129,033 12,415 179,987 754 143,544 350 43,675 251,620 417,386 50,311 15,480 12,500 1,470 42,383 110,945

$

10,835,317

$

2018-2019 Budget

4,831,395 36,317 351,008 48,979 381,064 530,436 63,066 15,652 38,081 2,087 546,395 63,182 1,142,705 23,808 36,199 2,076 8,700 1,275,430 33,529 57,627 78,293 10,443 143,329 135,608 527 41,558 243,814 416,496 48,700 5,750 12,000 1,235 42,656 111,322

$

10,779,465

$

2018-2019 Exp to Dec

5,041,006 274,101 100,000 406,606 542,916 66,037 19,490 34,365 10,000 515,717 68,253 1,124,459 72,850 56,101 2,886 1,176,011 21,812 60,000 140,000 85,968 200,000 2,500 250,000 500 50,000 275,000 500,000 125,000 12,000 1,525 82,453 121,869

$

11,439,427

$

2,422,260 29,695 146,960 188,825 257,236 31,200 8,707 5,002 1,665 257,858 30,283 562,229 10,590 16,524 10 143,522 1,061 9,994 87,588 7,611 72,980 59,180 50,000 100,437 179,104 25,807 2,150 945 18,669 46,248 4,774,339

% Exp

2019-2020 Requested

48% $ 54% 0% 46% 47% 47% 45% 15% 17% 50% 44% 50% 15% 29% 0% 12% 5% 17% 63% 9% 36% 0% 24% 0% 100% 37% 36% 21% 18% 62% 23% 38% 42%

$

% Change

2019-2020 % Recommended Change

5,082,201 534,547 100,000 429,681 547,353 66,577 19,490 34,365 10,000 515,717 68,253 1,124,459 70,000 56,101 2,886 1,176,011 21,812 60,000 140,000 65,000 200,000 2,500 250,000 500 50,000 275,000 500,000 125,000 15,000 2,025 80,000 121,869

1% 95% 0% 6% 1% 1% 0% 0% 0% 0% 0% 0% -4% 0% 0% 0% 0% 0% 0% -24% 0% 0% 0% 0% 0% 0% 0% 0% 25% 33% -3% 0%

$

5,065,111 547,911 100,000 429,396 545,512 66,353 19,490 34,365 10,000 604,895 73,265 1,093,606 70,000 69,917 2,886 1,176,011 21,812 60,000 140,000 65,000 200,000 2,500 250,000 500 50,000 275,000 500,000 125,000 15,000 2,025 80,000 148,531

0% 100% 0% 6% 0% 0% 0% 0% 0% 17% 7% -3% -4% 25% 0% 0% 0% 0% 0% -24% 0% 0% 0% 0% 0% 0% 0% 0% 25% 33% -3% 22%

11,746,347

3%

$

11,844,087

4%

Above costs are offset by estimated State/Fed Revenues of: $7,635,126

Personnel Summary

Range 144 138 136 135 132 132 130 126/128/130 130 129 128 126/128 123/126/127 124 124 123 123 121 120 120 119 119

Class Director of Social Services Assistant Director of Social Services Administrative Services Manager Financial Manager Social Services Information Technology Administrator Family Services Worker Supervisor II Financial Services Coordinator Family Services Worker I-III Administrative Analyst Workforce Center Coordinator ECDC Coordinator Self Sufficiency Worker I-II Financial Services Case Manager I-III Clerical Support Supervisor Accounting Associate II Senior Accounting Technician Fraud Investigator Accounting Associate I Accounting Technician Lead Screening Clerk Screening Clerk Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 2

1 2

1 2

2019-2020 Requested

2019-2020 Recommended 1 2 1

1 2 1

-

-

-

1 1 4 5 28 1 1 1 4 34 1 1 3 14 1

1 1 4 5 27 1 1 1 4 34 1 1 1 3 14 1

1 1 4 5 27 1 1 4 34 1 1 1 3 14 1

-

-

1 4 5 27 1 1 4 34 1 1 1 3 2 12 1

1 4 5 27 1 1 4 34 1 1 1 3 14 1

103

103

102

102

102

91


SOCIAL SERVICES – CHILDREN’S SERVICES ACT DESCRIPTION The Children’s Services Act (CSA) was implemented by state legislation as a collaborative system of services and funding that is to be child-centered, family-focused, and community-based when addressing the strengths and needs of troubled and at-risk youth and their families. The CSA is administered by a City Council appointed board comprised of representatives from Social Services, Juvenile Court Services, the Community Services Board, the Health Department, Public Schools, the Police Department, a Private and Public Provider, and Parent Representative. The Department of Social Services serves as the fiscal agent and supervises the CSA Division staff. FY 2019 ACCOMPLISHMENTS 

Coordinated with Western Tidewater Community Services Board to establish a Family Support Partner service for CSA families as part of the statewide effort

Developed and implemented new policy requiring filing of child support for all children placed in out of home care that remain in the custody of their parents.

Participated in the Best Practice Court Team to improve outcomes for foster care youth and address truancy and related issues in coordination with the school system.

FY 2020 OBJECTIVES 

To explore new community-based services and providers in order to expand these resources and reduce the number of children placed in residential care. (Leisure, Health, and Wellness)

To achieve improved sustained participation of at least 80% of the stakeholders for the Community Planning Management Team (CPMT) and the Family Assessment and Planning Team (FAPT). (Civic Engagement and Responsive City Services)

To schedule reviews of 95% of eligible participants within 30 days of requesting appointments.

To maintain the average cost per day for CSA services at or below the average state cost per service. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Children receiving CSA services Average Cost per day for CSA services

FY 18 Actual 41 $30

FY 19 Projected 55 $30

FY 20 Estimate 60 $32

92


Department: Children's Services Act Budget Detail 2016-2017 Actual

Account Number: 100-5350051100.02 51100.04 51100.06 52100 52210 52400 53000.08 54500

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life CSA Purchased Services Risk Management

Total Operating Expenditures

$

$

2017-2018 Actual

114,109 161 27,879 10,480 12,586 1,495 1,107,091 21,982

$

1,295,783

$

2018-2019 Budget

109,557 3 27,355 10,102 12,084 1,435 1,219,410 22,294

$

1,402,240

$

119,905 36,958 12,000 12,914 1,571 1,200,066 21,926

$

1,405,339

$

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

49,914 3 13,028 4,733 5,650 686 472,198 10,963

42% 35% 39% 44% 44% 39% 50%

$

557,175

40%

$

% Change

2019-2020 % Recommended Change

119,905 36,958 12,000 12,914 1,571 1,250,000 21,926

0% 0% 0% 0% 0% 4% 0%

$

1,455,274

4%

$

123,849 37,882 12,372 13,339 1,622 1,250,000 21,516

3% 2% 3% 3% 3% 4% -2%

1,460,580

4%

Personnel Summary

Range

Class 131 CSA Coordinator 126 CSA Management Specialist

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1

1 1

1 1

1 1

1 1

2

2

2

2

2

Above costs are offset by estimated State/Fed Revenues of: $945,928

93


SUFFOLK HEALTH DEPARTMENT DESCRIPTION The Suffolk Health Department is part of the Western Tidewater Health District which includes Isle of Wight County, Southampton County, the City of Franklin, and the City of Suffolk. The Health Department aims to achieve and maintain personal and community health by emphasizing health promotion, disease prevention, and environmental protection. The City of Suffolk provides local funding to support the operation of the Suffolk Health Department as well as matching funds for the Healthy Families Grant program. FY 2019 ACCOMPLISHMENTS 

Provided Immunization services to 572 citizens and Family Planning Services to 756 citizens.

Served117 mothers and 80 infants with a total of 1,803 visits for low-income, first-time mothers, as part of the Nurse/Family Partnership program.

Collaborated with state, regional, and local emergency response partners to enhance readiness to respond to bioterrorism, infectious disease outbreaks, and other public health emergencies.

FY 2020 OBJECTIVES 

To increase male involvements in pregnancy prevention and planning efforts to improve statewide family planning involvement. (Leisure, Health, and Wellness)

To increase the number of teens served in family planning clinics and in community education settings. (Leisure, Health, and Wellness)

To enter 100% of immunization records for children less than 6 years of age into the Commonwealth’s Web Vision Immunization Registry System. (Leisure, Health, and Wellness)

To ensure that 100% of children in the Healthy Families program have a primary health care provider within two months of enrolling in the program. (Leisure, Health, and Wellness)

To reduce environmental and communicable disease hazards at food establishments, hotels, swimming pools, migrant labor camps and campgrounds. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Teens served by Family Planning Clinics Percent of Immunization data entered in State Webvision system Percent of food establishments inspected by due date

FY 18 Actual 102 100% 56%

FY 19 Projected 102 100% 75%

FY 20 Estimate 102 100% 60%

94


Department: Support of Western Tidewater Health District Budget Detail 2016-2017 Actual

Account Number: 100-5110055610 Transfer to Western Tidewater Health District Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

840,000

$

840,000

$

840,000

$

420,000

50%

$

895,655

7%

$

895,655

7%

$

840,000

$

840,000

$

840,000

$

420,000

50%

$

895,655

7%

$

895,655

7%

95


WESTERN TIDEWATER COMMUNITY SERVICES BOARD DESCRIPTION The Western Tidewater Community Services Board provides ongoing mental health, substance abuse, and mental retardation related services to the children and families of the City of Suffolk. Treatment services include ongoing medical, counseling, and support services. Most of the Western Tidewater Community Services Board’s consumers are underinsured families with children and adult members suffering from chronic and pervasive disabilities. The City of Suffolk provides local funding to support the operation of the Western Tidewater Community Services Board. FY 2019 ACCOMPLISHMENTS 

Partnered with Suffolk Public Schools to ensure comprehensive behavioral health screening and treatment is available to all students.

Contracted with the Hampton Veterans Affairs to provide peer support services to link transitioning military members to services at the VA as part of the Clay Hunt Suicide Prevention for American Veterans Act.

Collaborated with AMIKids and the Department of Juvenile Justice to launch the first functional family therapy team in southeastern Virginia.

Implemented same day access to behavioral health services to expedite available of treatment to all residents in the service area.

FY 2020 OBJECTIVES 

To coordinate services for the expanded Medicaid population including behavioral health treatment options. (Leisure, Health, and Wellness)

To expand employment opportunities for persons diagnosed with developmental disabilities and receiving Medicaid waivers. (Leisure, Health, and Wellness)

To implement cross disability crisis supports to reduce the demand for inpatient hospital care and intervene earlier in crisis situations to affect less restrictive outcomes that protect the health and safety of community members. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Total persons served (Suffolk) Service Units Provided to Suffolk citizens Percent of total Service Units provided to Suffolk citizens

FY 18 Actual 2,947 463,534 67%

FY 19 Projected 2,991 477,440 67%

FY 20 Estimate 3,051 486,989 70%

96


Department: Support of Western Tidewater Community Service Board Budget Detail 2016-2017 Actual

Account Number: 100-5210055620 Transfer to Western Tidewater CSB Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

281,152

$

295,210

$

295,210

$

147,605

50%

$

307,330

4%

$

307,330

4%

$

281,152

$

295,210

$

295,210

$

147,605

50%

$

307,330

4%

$

307,330

4%

97


SCHOOL SUPPORT DESCRIPTION Each year, the Suffolk City Council appropriates local funding in support of Suffolk Public Schools. This funding is used by the school division for the operation of its 11 elementary schools, 5 middle schools, 3 high schools, 1 alternative school, and the College and Career Academy at Pruden. Additional local funding is provided for the Suffolk School Administration office and print shop leases, as well as for schools related capital projects and debt service.

Local Support of Schools $59.8M

$60,000,000  $50,000,000

$48.0M

$40,000,000  $30,000,000  $20,000,000  $10,000,000  $‐ FY 09 FY 10 FY 11 FY 12 FY 13 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19

98


Department: Support of Schools Budget Detail 2016-2017 Actual

Account Number: 100-6001055420 Local Support for Lease/Rent of Building 55640 Support of Schools Total Operating Expenditures Total School Fund Revenues: State / Federal / Other Transfer from General Fund - Local Support

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

Total School Fund Expenditures: Instruction Administration and Attendance Health and Psychology Pupil Transportation Operation and Maintenance Food Services Technology

539,007 54,361,370

$

550,443 55,917,071

$

554,445 59,832,201

$

269,016 23,200,000

49% 39%

$

534,719 60,832,201

-4% 2%

$

534,719 60,832,201

-4% 2%

$

54,900,378

$

56,467,515

$

60,386,646

$

23,469,016

39%

$

61,366,920

2%

$

61,366,920

2%

$

112,946,760 60,832,201 173,778,961

4% 2%

$

112,457,580 60,832,201 173,289,781

4% 2%

534,719

534,719

$

174,313,680

3%

$

173,824,500

3%

$

128,762,268 3,444,856 2,252,911 8,634,392 14,981,095 8,640,862 7,062,577

3% -7% 10% 4% 8% 2% 4%

$

128,322,088 3,444,856 2,252,911 8,634,392 14,981,095 8,640,862 7,013,577

3% -7% 10% 4% 8% 2% 3%

534,719 -

-4% -

534,719 -

-4% -

174,313,680

3%

173,824,500

3%

Local Support - Lease / Rent of Building Local Support Reduction to REQUEST: Total Operating Expenses:

2019-2020 % Recommended Change

$

Local Support for Lease/Rent of Building Total Operating Revenues:

% Change

$

$

99


PARKS AND RECREATION DESCRIPTION The Department of Parks and Recreation provides a variety of high quality recreational and leisure programs for the citizens of Suffolk. The Department is responsible for maintaining over 1,800 acres of parkland including 4 regional parks, 21 community parks, 14 athletic fields, and 60 city gateways; administration of the East Suffolk Recreation Center, Whaleyville Community Center, and 6 joint-use recreational facilities; the Office on Youth; and the Suffolk Art Gallery. The Department is organized into the divisions of Administration; Parks, Gateways, and Facilities Maintenance; and Recreation. FY 2019 ACCOMPLISHMENTS 

Completed design and initiated construction of shoreline stabilization efforts at the Planter’s Club, Sleepy Hole Park and Sleepy Hole Golf Course.

Completed a new playground at Booker T. Washington Recreation Center and added playground pieces to Whaleyville Community Center.

Began construction of City’s first inclusive playground at Lake Meade Park.

Completed resurfacing of the Howard Mast Tennis courts.

FY 2020 OBJECTIVES 

To provide quality adult and youth recreation programs. (Leisure, Health, and Wellness)

To increase opportunities for wellness and lifelong learning for active adults. (Leisure, Health, and Wellness)

To maintain the City’s parks, recreation facilities, and cemeteries. (Growth Management and Comprehensive Planning)

To increase volunteer and civic engagement opportunities through the volunteer management program. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Regional Park Visitors Recreation and Community Center Members Youth participating in Youth Athletic Programs Youth participating in Before and After-School programs Youth participating in Prevention Programs Adults participating in adult athletic programs Art Exhibitions Special Event Applications Processed Volunteer Hours

FY 18 Actual 315,860 2,345 3,153 4,578

FY 19 Projected 350,000 2,392 3,200 4,650

FY 20 Estimate 375,000 2,440 3,210 4,700

750

825

900

978 10 68 5,957

988 10 80 6,000

1,088 10 85 8,000

100


Department: Parks and Recreation - Administration Budget Detail 2016-2017 Actual

Account Number: 100-7110051100.02 51100.04 51100.06 52100 52210 52400 53100 53300 53500 53600 54100 54200 54500 55100 55210 55230 55310 55500 55810 56001 56011 56012 56014 56017 56026

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Repair and Maintenance Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Special Events

Total Operating Expenditures

2017-2018 Actual

$

377,781 27,742 41,264 4,715 423,147 15,474 686,579 345 1,206 48,045 4,638 1,690 2,696 488 2,431 54,954 -

$

$

1,693,197

$

350,262 (160) 26,139 38,922 4,911 465,000 17,235 718,499 10,992 1,789 50,381 15,781 2,379 3,765 465 2,798 54,892 1,764,049

2018-2019 Budget

2018-2019 Exp to Dec

$

776,172 87,684 59,377 83,441 10,168 4,050 28,000 10,000 15,600 629,498 46,059 715,757 11,000 2,000 57,371 11,000 3,000 7,600 750 500 18,770 60,747 200,725

$

$

2,839,269

$

331,704 (825) 9,259 24,742 34,922 3,083 20 3,397 2,640 314,749 9,433 357,878 419 531 23,732 375 3,423 2,030 1,954 4,332 22,817 90,153 1,240,769

% Exp

2019-2020 Requested

% Change

43% 11% 42% 42% 30% 0% 0% 34% 17% 50% 20% 50% 4% 27% 41% 31% 68% 26% 0% 0% 23% 38% 45%

$

776,172 139,161 63,315 83,594 10,168 4,050 2,000 10,000 15,600 629,498 46,059 715,757 11,000 2,000 57,371 12,500 3,150 7,600 2,000 500 25,900 60,747 269,675

44%

$

2,947,817

2019-2020 % Recommended Change

0% $ 59% 7% 0% 0% 0% -93% 0% 0% 0% 0% 0% 0% 0% 0% 14% 5% 0% 167% 0% 38% 0% 34% 4%

$

776,502 89,876 59,402 83,473 10,172 4,050 2,000 10,000 15,600 687,059 21,700 743,306 11,000 2,000 60,371 12,500 3,150 7,600 750 500 18,770 69,290 200,725 2,889,796

0% 2% 0% 0% 0% 0% -93% 0% 0% 9% -53% 4% 0% 0% 5% 14% 5% 0% 0% 0% 0% 14% 0% 2%

53600 - Advertising: Marketing for classes, exhibits, and special events. 56014 - Other Operating Supplies: Supplies for exhibits and programs. 56026 - Special Events: Special events supported by sponsorships and fees of $57,075 Personnel Summary

Range

Class 144 138 135 132 130 128 124 121 121 119

Director of Parks & Recreation Assistant Director of Parks & Recreation Principal Planner Business Manager Youth Outreach Coordinator Recreation Supervisor Therapeutic Recreation Specialist Executive Secretary Accounting Associate I Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1 1

1 1 1

1 1 1 1 1 3 1 1 1 2

1 1 1 1 1 3 1 1 1 2

1 1 1 1 1 3 1 1 1 2

13

13

13

-

1

-

1 -

4

4

2019-2020 Requested

2019-2020 Recommended

101


Department: Parks and Recreation - Office on Youth Budget Detail 2016-2017 Actual

Account Number: 100-7115051100.02 51100.06 52100 52210 52400 53100 53600 55500 56001 56011 56014 56026

Salaries and Wages Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Advertising Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Programs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

64,153 4,708 7,259 862 1,268 500 2,169 581 337 2,785 18,291

$

63,751 4,735 6,937 824 1,200 76 1,400 490 208 4,270 7,966

$

-

$

-

-

$

-

-

$

-

-

$

102,913

$

91,855

$

-

$

-

-

$

-

-

$

-

-

Personnel Summary

Range

Class 130 Youth Outreach Coordinator

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1

1

-

-

-

1

1

-

-

-

102


Department: Parks and Recreation - Parks, Gateways, and Facility Maintenance Budget Detail 2016-2017 Actual

Account Number: 100-7120051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53000.46 53100 53300 53320 54200 55100 55310 55410 55500 56001 56011 56014 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part- time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Purchased Services - RM Banners Professional Services Repair and Maintenance Maintenance Service Contracts Fleet Utilities Employer HDHP Expense Lease/Rent of Equipment Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Events Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

$

732,150 31,316 239,924 72,683 80,630 9,554 32,469 2,933 17,309 60,638 189,306 447,315 265,540 3,134 2,041 918 18,870 74,829 372 -

$

765,434 21,094 218,295 73,181 82,946 9,794 47,379 5,004 9,149 55,152 219,004 415,437 267,934 2,042 840 3,310 843 23,287 86,632 1,181 8,603

$

855,598 17,389 132,563 76,925 92,148 11,208 51,793 5,000 15,000 100,000 502,000 681,757 265,000 10,000 5,000 1,000 15,000 108,000 -

$

452,538 20,379 117,674 43,166 46,219 5,845 32,228 2,359 6,759 16,406 129,951 287,313 128,126 3,947 77 23,118 36,136 340

$

2,281,930

$

2,316,542

$

2,945,381

$

1,352,580

% Exp

2019-2020 Requested

53% $ 117% 89% 56% 50% 52% 62% 47% 45% 16% 26% 42% 48% 0% 79% 8% 154% 33% 46%

$

% Change

910,450 17,389 185,089 85,139 98,055 12,012 52,000 5,000 15,000 133,000 559,000 681,757 270,000 10,000 5,000 1,000 30,000 110,000 40,000 3,219,891

2019-2020 % Recommended Change

6% $ 0% 40% 11% 6% 7% 0% 0% 0% 33% 11% 0% 2% 0% 0% 0% 100% 2% 9%

$

848,240 17,389 135,877 76,615 91,355 11,112 52,000 5,000 15,000 100,000 502,000 642,598 270,000 10,000 5,000 1,000 25,000 108,000 -

-1% 0% 2% 0% -1% -1% 0% 0% 0% 0% 0% -6% 2% 0% 0% 0% 67% 0% -

2,916,187

-1%

53320 - Maintenance Service Contracts: Grass cutting, security service. 56014 - Other Operating Supplies: Safety material and landscape materials Personnel Summary

Range

Class 133 131 125 125 125 122 122 115/119 114

Parks Manager Grounds Maintenance Superintendent Superintendent of Cemeteries Park Superintendent Maintenance Coordinator Recreation Facilities Supervisor Park Supervisor Ground Maintenance Worker I-II Custodial Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1

1 1

1 1 1 1 2 1 3 11 3

1 1 1 1 2 1 3 9 3

24

22

1 1 1 4 7 3

1 1 1 3 7 3

1 1 1 1 2 1 3 9 3

19

18

22

-

-

2019-2020 Requested

2019-2020 Recommended

103


Department: Parks and Recreation - Grounds Maintenance Budget Detail 2016-2017 Actual

Account Number: 100-7125051100.02 51100.04 51100.06 52100 52210 52400 53320 54200 55100 55500 56014

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Maintenance Service Contracts Fleet Utilities Travel and Training Other Operating Supplies

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

93,598 5,913 6,626 10,324 1,226 264,027 73,193 143 3,761

$

91,403 3,504 6,556 10,023 1,190 257,787 187,542 1,158 2,000 8,441

$

-

$

-

-

$

-

-

$

-

-

$

458,811

$

569,603

$

-

$

-

-

$

-

-

$

-

-

Personnel Summary

Range

Class 125 Superintendent of Cemeteries 115/119 Grounds Maintenance Worker I-II

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

2019-2020 Requested

2019-2020 Recommended

1 3

1 3

-

-

-

4

4

-

-

-

104


Department: Parks and Recreation - Support Services Budget Detail 2016-2017 Actual

Account Number: 100-7130051100.02 51100.04 51100.06 52100 52210 52400 53300 53500 53600 55100 55500 56001 56011 56014 56026

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Repairs and Maintenance Printing and Binding Advertising Utilities Travel and Training Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Events

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

280,360 2,525 5,895 20,706 30,924 1,616 7,300 6,081 12,285 600 6,654 2,988 1,016 21,377 152,957

$

274,890 4,075 5,678 19,939 30,339 1,762 22,810 8,607 9,496 1,904 4,227 3,036 677 19,838 174,878

$

-

$

-

-

$

-

-

$

-

-

$

553,283

$

582,158

$

-

$

-

-

$

-

-

$

-

-

Personnel Summary

Range

Class 132 128 121 119

Business Manager Recreation Supervisor Accounting Associate I Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 3 1 2

1 3 1 2

-

-

-

7

7

-

-

-

105


Department: Parks and Recreation - Recreation Budget Detail 2016-2017 Actual

Account Number: 100-7135051100.02 51100.04 51100.06 51100.10 52100 52210 52400 53100 53300 53500 54200 55100 55310 55410 55420 55500 55810 55845 56001 56011 56014 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Salaries and Wages - Seasonal FICA VRS Retirement Group Life Professional Services Repair and Maintenance Printing and Binding Fleet Utilities Employer HDHP Expense Lease/Rent of Equipment Lease/Rent of Building Travel and Training Dues and Association Memberships Expenses Related to Fee Activities Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Special Events Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

774,229 5,649 746,911 139,547 123,958 85,210 11,745 7,786 55,147 103,321 47,092 480 76,283 1,800 4,648 715 234,647 5,081 14,990 27,185 10,282 18,763

$

830,504 5,467 793,910 138,026 131,442 91,205 11,736 4,378 50,754 715 95,507 66,641 500 58,937 3,600 12,500 450 211,920 3,748 9,905 22,085 14,730 -

$

910,845 440,015 103,341 98,098 11,932 8,930 81,600 2,000 133,042 75,000 72,412 5,100 5,000 755 240,000 5,450 9,500 33,575 13,871 -

$

434,599 2,097 243,954 129,355 60,077 43,014 5,746 3,533 33,684 938 50,513 22,622 29,912 1,874 81,643 1,574 5,364 8,369 2,607 -

48% 55% 58% 44% 48% 40% 41% 47% 38% 30% 41% 0% 37% 0% 34% 29% 56% 25% 19% -

$

1,035,094 1,311,888 179,544 111,480 13,560 8,930 84,000 2,000 133,042 75,000 72,662 5,100 9,900 2,200 272,835 6,250 15,800 40,425 23,465 85,000

14% $ 198% 74% 14% 14% 0% 3% 0% 0% 0% 0% 0% 98% 191% 14% 15% 66% 20% 69% -

$

2,495,470

$

2,558,659

$

2,250,466

$

1,161,472

52%

$

3,488,175

55%

$

911,208 451,015 104,210 98,137 11,937 8,930 81,600 2,000 161,175 75,000 72,662 5,100 7,000 755 240,000 5,450 10,700 33,575 13,871 -

0% 3% 1% 0% 0% 0% 0% 0% 21% 0% 0% 0% 40% 0% 0% 0% 13% 0% 0% -

2,294,325

2%

53300 - Repair & Maintenance - Pool contract for Cypress Park, misc. 55420 - Lease of Buildings: School facility rental, Joyner Park, and Elk's Lodge for American Legion meetings 55845 - Expenses Related to Fee Activities: Instructors, officials, and supply costs 56014 - Other Operating Supplies: Equipment and supplies for programs. 56026 - Special Events: Supported by sponsorships and fees of $3,150.

Personnel Summary

Range

Class 131 128 128 126 126 124 123 119 114

Recreation Manager Recreation Supervisor Athletic Supervisor Recreation Program Specialist Cultural Arts Coordinator Fitness Specialist Recreation Specialist Office Assistant Custodial Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 3 1 4 2 7 2 1

1 3 1 1 1 2 10 2 1

1 3 1 1 1 2 10 2 1

1 4 1 1 1 3 12 3 2

1 3 1 1 1 2 10 2 1

21

22

22

28

22

-

2019-2020 Requested

2019-2020 Recommended

106


THIS PAGE INTENTIONALLY BLANK


LIBRARY DESCRIPTION The Suffolk Library System offers access to a comprehensive collection of materials and works to encourage social, economic, cultural, and intellectual growth. The Library System is comprised of the Morgan Memorial Library, North Suffolk Library, Chuckatuck Library Branch, and the Bookmobile. Additionally, the Library System manages the City’s records management functions. FY 2019 ACCOMPLISHMENTS 

Continued implementation of the Libraries Transforming Communities initiative by hosting the Community Conversations series in different areas of the City with diverse audiences.

Implemented summer and winter reading challenges to encourage lifelong learning.

Launched expanded WiFi2Go program to provide wireless internet access to people with varying needs throughout the community.

Provided numerous programs including BARKS, Battle of the Books, IconiCon, Suffolk Speaks, What the Tech, and Flip the Switch.

Provided a universal student library card in partnership with Suffolk Public Schools to break down barriers and increase accessibility to library resources by providing all students with a library card.

FY 2020 OBJECTIVES 

To expand programs, classes, and events for the community to promote lifelong learning and recreation. (Leisure, Health, and Wellness)

To collaborate with City departments, nonprofits, educational institutions, and other governmental organizations to offer efficient and effective services and programs. (Leisure, Health, and Wellness)

To implement the Libraries Transforming Communities initiative to bring people together to facilitate community conversations. (Civic Engagement and Responsive City Services)

To initiate design and planning processes for the new downtown library. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Registered Borrowers Circulation Reference Questions answered Computer Sessions Bookmobile stops Adult Programs offered Adult Program participants Youth Programs offered Children's Program participants Teen Programs offered Teen Program participants

FY 18 Actual 36,679 305,607 31,642 30,377 159 197 3,781 940 16,382 232 3,688

FY 19 Projected 40,000 310,000 32,000 31,000 165 200 3,900 1,000 18,000 250 3,800

FY 20 Estimate 45,000 315,000 33,000 32,000 170 210 4,100 1,100 20,000 260 4,000

107


Department: Library Budget Detail 2016-2017 Actual

Account Number: 100-7310051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53200 53300 53500 53600 54100 54200 54500 55100 55210 55230 55310 55420 55500 55810 55846 56001 56012 56017 56026 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Professional Services Temporary Help Service Repair and Maintenance Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Buildings Travel and Training Dues and Association Memberships Marketing Office Supplies Books and Subscriptions Copier Costs Special Events Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

1,352,365 1,066 252,767 116,814 148,650 17,654 3,557 5,891 13,799 45,629 1,824 97,917 40,668 346,395 54,657 9,486 10,167 660 17,940 26,566 789 53,740 183,499 35,461 3,728 16,137

$

1,458,460 13,621 283,611 127,353 158,186 18,732 2,961 2,000 374 47,815 2,000 104,114 47,314 362,276 66,910 10,378 15,415 3,522 17,940 17,192 952 8,543 51,279 188,352 35,000 15,086 3,119

$

1,582,802 272,756 141,950 170,468 20,735 5,504 292,337 58,615 356,368 61,451 9,000 30,279 17,940 9,000 700 31,500 200,000 40,214 12,500 -

$

712,447 1,974 128,137 61,335 76,516 9,287 1,516 146,168 20,505 178,184 29,199 4,338 10,370 10,465 6,881 4,633 18,478 174,579 14,512 8,475 -

45% 47% 43% 45% 45% 28% 50% 35% 50% 48% 48% 34% 58% 76% 0% 59% 87% 36% 68% -

$

1,582,802 272,756 141,950 170,468 20,735 5,504 292,337 58,615 356,368 61,450 9,000 30,279 18,828 9,000 700 9,000 44,000 256,000 40,214 23,000 195,000

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 5% 0% 0% 40% 28% 0% 84% -

$

1,597,727 279,574 143,614 172,075 20,930 5,504 287,574 56,267 359,763 61,450 9,000 34,761 18,828 9,000 700 44,000 200,000 45,651 12,500 -

1% 3% 1% 1% 1% 0% -2% -4% 1% 0% 0% 15% 5% 0% 0% 40% 0% 14% 0% -

$

2,857,826

$

3,062,504

$

3,314,118

$

1,617,998

49%

$

3,598,006

9%

$

3,358,918

1%

Personnel Summary

Range

Class 144 138 134 133 129 127 124 121 120 118

Director of Libraries Assistant Director of Libraries Library Manager Senior Administrative Analyst Senior Librarian Librarian I, II, III & IV Librarian Library Services Coordinator Executive Secretary Library Assistant I-III Secretary Library Associate

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1

1 1 4 1 4

1 1 4 1 4

1 12 1 14 1 1 32

-

4 7 1

-

2019-2020 Requested

2019-2020 Recommended 1 1 4 1 4

4 8 1

-

1 1 4 1 4 -

4 8 1 -

4 8 1 -

1 8

1 7

1 7

1 7

32

32

32

32

108


PLANNING AND COMMUNITY DEVELOPMENT DESCRIPTION The Department of Planning and Community Development is responsible for the City’s overall land planning program and building permit, inspections, enforcement, and zoning administration. The Department also manages the Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) grant programs and staffs the Suffolk Planning Commission, Board of Zoning Appeals, Wetlands Board, and Historic Landmark Commission. The Department is comprised of the divisions of Planning and Community Development Services. FY 2019 ACCOMPLISHMENTS 

Managed the review and approval of 39 site plans, 57 site plan waivers/minor site plans, and six engineering plans.

Presented twelve ordinance text amendments to the Planning Commission and City Council for consideration, addressing noise, food trucks, family transfers, mini-warehouses, lot and design standards, and other items.

Administered CDBG and HOME funds providing funding to assist with emergency home repairs, homeownership, neighborhood improvements, and services for low-to-moderate income residents.

FY 2020 OBJECTIVES 

To provide plan review services in an effective and efficient manner that will promote a diverse local economy and enhanced tax base. (Growth Management and Comprehensive Planning)

To provide building inspection services in support of new construction activities in an efficient and timely manner. (Growth Management and Comprehensive Planning)

To resolve Code Compliance violations within 45 calendar days through the initiation of court actions and voluntary and involuntary codes compliance. (Growth Management and Comprehensive Planning)

To provide property maintenance and zoning inspections and enforcement citywide within two business days. (Growth Management and Comprehensive Planning)

STATISTICS/PERFORMANCE MEASURES Number of planning applications processed Percent of site/subdivision plans reviewed within 30 days Number of building permits processed Code Compliance violations Percent of code violations resolved in 45 days or less Building Inspection requests Percent of building inspections completed within 2 days Requests for zoning inspections Percent of zoning inspections completed within 2 days

FY 18 Actual 322 98% 1,085 8,253 83% 19,803 75% 1,037 95%

FY 19 Projected 310 98% 1,278 8,666 83% 20,793 70% 1,089 95%

FY 20 Estimate 370 98% 1,245 9,099 83% 21,833 65% 1,143 95% 109


Department: Planning and Community Development Budget Detail 2016-2017 Actual

Account Number: 100-8110051100.02 51100.04 52100 52210 52400 53100 53100.06 53100.30 53175 53600 54100 54200 54500 55210 55230 55310 55500 55810 56001 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime FICA VRS Retirement Group Life Professional Services Professional Services - Consulting Services Professional Services - Demolition Neighborhood Improvements Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

$

760,545 487 56,021 82,797 9,833 23,473 63,612 20,074 136,158 5,755 152,847 1,077 2,932 5,625 2,796 4,945 1,288 11,821 -

$

824,026 9 60,280 90,458 10,344 23,144 88,333 30,262 151,621 5,665 165,274 2,221 3,564 1,445 7,263 3,244 4,587 1,295 11,394 -

$

2,297,552 175,763 247,446 30,098 30,400 125,000 200,000 60,000 20,000 189,058 112,908 449,399 22,336 32,230 19,140 5,200 20,000 3,295 1,000 24,168 -

$

1,076,252 4,201 78,299 115,825 14,148 9,250 3,213 24,010 25,325 6,357 94,529 51,082 224,699 5,622 9,785 6,552 1,271 5,308 1,685 127 8,314 -

47% 45% 47% 47% 30% 3% 12% 42% 32% 50% 45% 50% 25% 30% 34% 24% 27% 51% 34% -

$

2,488,022 190,334 267,960 32,593 30,400 250,000 200,000 60,000 23,000 189,058 112,908 449,399 22,336 32,230 30,640 5,520 23,000 3,550 1,000 24,168 -

$

1,342,086

$

1,484,429

$

4,064,993

$

1,765,855

43%

$

4,436,118

2019-2020 % Recommended Change

8% $ 8% 8% 8% 0% 100% 0% 0% 15% 0% 0% 0% 0% 0% 60% 6% 15% 8% 0% 9%

$

2,480,389 189,750 267,138 32,493 30,400 150,000 250,000 60,000 23,000 216,446 110,749 441,891 22,336 32,230 25,140 5,520 20,000 3,295 26,499 -

8% 8% 8% 8% 0% 20% 25% 0% 15% 14% -2% -2% 0% 0% 31% 6% 0% 0% 10% -

4,387,276

8%

53170 - Professional Service - Demolition: Demo of unsafe structures and public nuisance. 53175 - Neighborhood Improvements: Removal of trash, debris, weeds, grass, inoperable vehicles and nuisances in violation of City ordinances 56014 - Other Operating Supplies: Protective clothing for inspectors. Personnel Summary

Range

Class 144 138 138 136 136 135 135 133 133 133 127/130 130 130 129 127 125/127 124/125 125 124 124 123 123 121 120 119

Director of Planning & Community Development Assistant Director of Planning Assistant Director of Community Development Current Planning Manager Comprehensive Planning Manager Zoning Administration and Enforcement Manager Principal Planner Housing/Property Maintenance Official Community Dev & Housing Grants Administrator Building Official Planner I-II Plans Reviewer Administrative Analyst Permit Manager Assistant Zoning Administration and Enforcement Coordinator Building Inspector I-II Zoning Inspector I-II Housing/Property Maintenance Inspector Senior Permit Technician Senior Graphics Technician Planning Technician Permit Technician Executive Secretary Secretary Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1

1 1

1 1 1 1 1 1 2 1

-

1 1

-

1 1 -

2 -

2 3

1 3

1 3 -

1 -

1 1 1 1 1 1 2 1 1 1 3 2 1 1 1 8 2 4 3 1 3 2

1 3 1 1 1 1 7 2 4 3 1 3 1

-

-

2019-2020 Recommended

-

3 -

2019-2020 Requested

1 -

-

-

1

1

1 2

15

15

41

1 1 1 1 1 1 2 1 1 3 2 1 1 1 8 2 4 3 1 3 2 -

1 2

1 2

45

44

110


ECONOMIC DEVELOPMENT DESCRIPTION The Department of Economic Development promotes enhanced job opportunities and broadens the tax base of the City of Suffolk through the recruitment and retention of business and industry, maintains and encourages the continuation of a favorable business environment for businesses to locate and expand within the City, and attracts and encourages new national and international businesses to locate and invest in Suffolk. The Department provides staff support to the Economic Development Authority (EDA) and oversees the divisions of Aviation Facilities and Tourism. FY 2019 ACCOMPLISHMENTS 

600 new jobs and $55 million in capital investment attained in 2018.

Continued to host the ReStored event in downtown Suffolk to provide opportunities for businesses to operate over a weekend in vacant retail spaces.

Awarded $45,000 for the establishment of a Downtown Community Business Launch Program which included seven business education classes.

Developed a new Workforce Development Partnership between Target and Lakeland High School.

FY 2020 OBJECTIVES 

To partner with the Suffolk existing industry base for growth opportunities as well as continue aggressive business development efforts to the seven Suffolk industry targets which include advanced manufacturing, retail, medical, warehousing and distribution, food and beverage processing, hospitality and modeling, simulation and technology. (Expanded Economic Development)

To promote the City’s planned business park locations for future commercial growth opportunities. (Expanded Economic Development)

To continue outreach efforts through monthly e-newsletter distribution, new business announcements, social media, and speaking engagements with civic and business organizations and schools. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Jobs Created Amount of Capital Investment Square Footage of Capital Investment Existing Industry Visits Prospect Visits Marketing Missions

CY 17 Actual 712 $144M 1,180,000 499 71 277

CY 18 Actual 600 $55M 450,000 448 68 235

CY 19 Estimate 500 $90M 850,000 450 72 250

111


Department: Economic Development Budget Detail 2016-2017 Actual

Account Number: 100-8150051100.02 51100.04 51100.14 52100 52210 52400 53100 53500 54100 54200 54500 55210 55230 55500 55671 55810 55846 56001 56012 56017

Salaries and Wages Salaries and Wages - Overtime Transportation Expense FICA VRS Retirement Group Life Professional Services Printing and Binding Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Economic Development Investment Program Dues and Association Memberships Marketing Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

403,860 3,996 29,524 44,546 5,291 18,000 1,798 22,963 54,785 2,460 6,096 29,123 2,883,625 83,682 146,325 1,764 343 9,041

$

410,101 3 3,996 30,344 45,234 5,372 14,730 1,368 16,562 1,808 55,113 5,133 5,591 21,262 346,100 85,898 148,229 1,762 9,028

$

420,354 4,000 32,157 45,272 5,507 5,000 4,000 20,931 6,805 54,154 2,500 6,617 30,000 90,000 110,000 1,750 350 10,677

$

210,178 30 1,998 15,209 22,682 2,753 3,361 328 10,466 2,235 27,077 736 2,499 12,896 113,206 85,354 86,181 880 47 3,755

50% 50% 47% 50% 50% 67% 8% 50% 33% 50% 29% 38% 43% 95% 78% 50% 14% 35%

$

485,354 4,000 37,130 52,273 6,358 5,000 4,000 20,931 6,805 54,154 2,500 6,617 30,000 95,000 135,000 1,500 350 10,677

15% 0% 15% 15% 15% 0% 0% 0% 0% 0% 0% 0% 0% 6% 23% -14% 0% 0%

$

491,617 4,000 37,609 52,947 6,440 5,000 4,000 29,766 4,750 53,156 2,500 6,622 30,000 95,000 150,000 1,750 350 11,453

17% 0% 17% 17% 17% 0% 0% 42% -30% -2% 0% 0% 0% 6% 36% 0% 0% 7%

$

3,747,220

$

1,207,634

$

850,073

$

601,871

71%

$

957,649

13%

$

986,960

16%

53100 - Professional Services: Conceptual site plans for commercial / industrial sites 53500 - Printing & Binding: Promotional material, Direct Mail Campaigns. 55671 - Economic Development Investment Program: Funds are reserved with accumulating balance reappropriated annually for expenditure Personnel Summary

Range

Class 144 136 134 133 130 127

Director of Economic Development Assistant Director of Economic Development Business Development Manager Economic Development Manager Business Development Analyst Economic Development Associate

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

1 1

1 1

1 1

2019-2020 Requested

2019-2020 Recommended

1 1 1

1 1 1

1 1 1

1 1 1 1 1 1

5

5

5

6

-

-

-

1 1 1 1 1 1 6

112


DIVISION OF TOURISM DESCRIPTION The Division of Tourism is the destination marketing organization (“DMO”) of record for the City of Suffolk. The Division works with public and private hospitality industry sectors to develop and implement programs that encourage “More People, Staying Longer, Spending More Money.” The Division operates the visitor center and gift shop seven days a week; operates the Seaboard Station Railroad Museum; distributes collateral to statewide visitor and welcome centers; fulfills daily consumer orders for travel information; oversees group tour operations; manages advertising, marketing, and special events; and promotes product development. FY 2019 ACCOMPLISHMENTS 

Coordinated a robust tour schedule featuring Great Dismal Swamp Safaris, Historic Narrated Suffolk Bus Tours, Legends of Main Street: A Suffolk Ghost Walk, Cedar Hill Cemetery Strolls, and kayak tours of the Nansemond River, Lone Star Lakes and Bennett’s Creek.

Produced the fifth annual Suffolk Mystery Authors Festival featuring 38 best-selling authors plus headliners Toni L.P. Kelner and #1 New York Times Best-selling Author Charlaine Harris.

Secured Virginia Tourism Corporation Marketing Leverage Grant to support the “Untap the Possibilities” marketing initiatives by Brick & Mortar Brewing Company, Decent People Taproom, and Suffolk Economic Development and Tourism.

Worked closely with Suffolk arts organizations to enhance Suffolk’s visibility as an arts destination with organizations such as Suffolk Art League, Suffolk Center for Cultural Arts, One Past 7 and The SPARC Initiative.

FY 2020 OBJECTIVES 

To partner with local businesses and attractions to develop events and marketing to encourage spending and support by visitors and residents. (Expanded Economic Development)

To offer educational programs and displays in conjunction with the Suffolk Farmers’ Market. (Expanded Economic Development)

To maintain the new Suffolk Tourism mobile responsive website to offer extensive information on attractions, tours, accommodations, eateries, and conference space. (Expanded Economic Development)

STATISTICS/PERFORMANCE MEASURES Customers at Visitor Center/Seaboard Station Railroad Museum Interpretive tour customers Collaborative meetings hosted Sales missions, conferences/tradeshows attended Conferences, reunions, weddings serviced

CY 17 Actual 13,735 583 100 10 53

CY 18 Actual 15,500 698 75 11 42

CY 19 Estimate 16,000 720 85 12 45

113


Division: Tourism (Department of Economic Development) Budget Detail 2016-2017 Actual

Account Number: 100-8155051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53500 53600 54100 54200 54500 55100 55210 55230 55500 55810 55846 56001 56015 56017 56026

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchases Services - Refuse Collection Professional Services Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Travel and Training Dues and Association Memberships Marketing Office Supplies Merchandise for Resale Copier Costs Special Events

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

$

170,166 2,908 59,854 17,423 18,769 2,229 162 23,499 31,749 11,719 32,745 12,731 3,686 1,473 6,537 3,085 44,040 2,903 12,434 11,101 120,589

$

172,282 1,764 98,761 20,458 19,002 2,257 198 39,035 43,890 13,217 33,132 16,370 2,676 1,196 4,727 2,980 45,402 5,765 14,109 11,175 117,546

$

176,579 127,679 23,276 19,018 2,313 233 6,000 1,500 33,900 45,376 19,208 32,551 28,900 6,000 2,219 5,000 2,980 40,000 15,250 17,300 14,405 115,500

$

88,290 226 42,204 9,808 9,528 1,157 99 18,316 22,688 6,739 16,276 6,500 610 564 1,886 1,900 28,584 1,482 8,901 4,626 82,299

50% 33% 42% 50% 50% 42% 0% 0% 54% 50% 35% 50% 22% 10% 25% 38% 64% 71% 10% 51% 32% 71%

$

176,579 134,845 23,824 19,018 2,313 233 6,000 5,500 36,500 45,376 19,208 32,551 28,900 6,000 2,219 5,000 3,000 45,000 15,250 20,000 14,405 123,000

$

589,802

$

665,941

$

735,187

$

352,682

48%

$

764,721

2019-2020 % Recommended Change

0% $ 6% 2% 0% 0% 0% 0% 267% 8% 0% 0% 0% 0% 0% 0% 0% 1% 13% 0% 16% 0% 6% 4%

$

180,996 130,871 23,858 19,493 2,371 233 6,000 1,500 36,500 44,649 14,600 32,042 28,900 6,000 2,219 5,000 3,000 45,000 8,250 17,300 14,922 123,000

3% 2% 3% 3% 3% 0% 0% 0% 8% -2% -24% -2% 0% 0% 0% 0% 1% 13% -46% 0% 4% 6%

746,704

2%

56026 - Special Events: Costs offset by sponsorships and fees of: $27,400. Personnel Summary

Range

Class 134 Tourism Development Manager 132 Tourism Development Specialist 123 Visitor Center Supervisor

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1

1 1 1

1 1 1

1 1 1

1 1 1

3

3

3

3

3

114


MEDIA AND COMMUNITY RELATIONS DESCRIPTION The Department of Media and Community Relations provides communication and public information advice to the City Manager, City Council, and City departments; serves as the City’s spokesperson with news and media outlets; oversees the City’s Freedom of Information Act (FOIA) Office, Municipal Access Channel 190, and the City’s website; disseminates information regarding City activities, programs, and services; and coordinates public meetings and forums. FY 2019 ACCOMPLISHMENTS 

Continued to provide quality programming and the enhancement of Municipal Channel 190 with specialized graphics and station identification.

Continued production of “Suffolk on the Scene” to provide informative features and highlight City departments and staff.

Produced the State of the City event in-house resulting in annual savings of $30,000.

Received national awards related to the graphical and layout work provided for numerous publications including the Popular Annual Financial Report (PAFR) and the Comprehensive Annual Financial Report (CAFR), as well as for video content.

FY 2020 OBJECTIVES 

To continue to answer questions and direct calls regarding meetings and events, provide relevant contact information, and direct callers to appropriate departments and agencies. (Civic Engagement and Responsive City Services)

To provide timely and accurate responses to Freedom of Information Act (FOIA) requests. (Civic Engagement and Responsive City Services)

To promote City programs, services, and initiatives via social media, media releases, public service announcements, and Council announcements. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Public Service Announcements prepared Programs produced on Municipal Channel 8 Followers, Fans, or Subscribers on Social Media Websites FOIA requests received Percent of FOIA requests responded to within mandatory timeframes prescribed by state law Citizens visits to City Hall

FY 18 Actual 98 148 13,546 1,097 100%

FY 19 Projected 31 164 15,000 900 100%

FY 20 Estimate 90 164 16,000 900 100%

70,966

71,000

71,000

115


Department: Media and Community Relations Budget Detail 2016-2017 Actual

Account Number: 100-8165051100.02 51100.04 51100.06 51100.14 52100 52210 52400 53100 53300 53320 53500 54100 54200 54500 55210 55230 55500 55810 55846 56001 56012 56016 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time Transportation Expense FICA VRS Retirement Group Life Professional Services Repair and Maintenance Maintenance Service Contracts Printing and Binding Information Technology Fleet Risk Management Postal Services Telecommunications Travel and Training Dues and Association Memberships Marketing Office Supplies Books and Subscriptions Neighborhood College/Leadership Academy Copier Costs Capital Outlay

Total Operating Expenditures

$

$

2017-2018 Actual

380,287 7,218 27,592 3,500 31,199 41,946 4,982 7,855 17,221 1,885 42,067 3,646 65,436 484 5,333 658 975 17,870 4,964 326 10,264 19,424

$

695,131

$

2018-2019 Budget

382,339 9,767 27,346 2,187 31,060 41,666 4,968 12,011 15,570 1,518 45,871 6,165 68,030 369 6,280 2,817 1,125 26,025 3,097 440 10,290 26,360

$

725,301

$

398,837 10,000 29,500 3,500 33,533 42,955 5,225 10,000 17,000 3,000 79,294 7,351 65,803 1,500 8,474 3,000 1,000 25,000 3,000 750 12,170 -

$

760,890

$

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

199,420 5,178 11,920 15,827 21,521 2,612 3,244 3,599 464 39,647 3,173 32,902 292 2,410 950 670 7,582 1,359 291 4,277 -

50% 52% 40% 0% 47% 50% 50% 32% 21% 15% 50% 43% 50% 19% 28% 32% 67% 30% 45% 39% 35% -

$

357,339

47%

$

% Change

398,837 10,000 29,500 33,533 42,955 5,225 2,000 10,000 21,000 3,000 79,294 7,351 65,803 1,500 8,474 5,250 1,150 26,250 3,500 750 2,500 12,170 27,400 797,442

2019-2020 % Recommended Change

0% $ 0% 0% -100% 0% 0% 0% 0% 24% 0% 0% 0% 0% 0% 0% 75% 15% 5% 17% 0% 0% 5%

$

415,241 10,000 30,237 34,844 44,721 5,440 10,000 10,000 19,000 3,000 60,873 7,351 63,802 1,500 8,474 3,000 1,150 26,250 3,000 750 12,688 -

4% 4% 4% 4% 0% 12% 0% -23% 0% -3% 0% 0% 0% 15% 5% 0% 0% 4% -

771,321

1%

Personnel Summary

Range

Class 144 136 133 133 121 121

Director of Media & Community Relations Assistant Director of Media & Community Relations Video Production Manager Multi-Media Analyst Video Production Assistant Executive Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 1 1 1

1 1 1 1 1 1

1 1 1 1 1 1

1 1 1 1 1 1

1 1 1 1 1 1

6

6

6

6

6

116


VIRGINIA COOPERATIVE EXTENSION DESCRIPTION The Virginia Cooperative Extension Service is a division of Virginia Polytechnic and State University responsible for providing technical information, educational programs, and problem solving consultation in the area of agriculture, 4-H and youth, home economics, natural resources, and community resource development for all citizens. The City of Suffolk provides local funding support for this State function. FY 2019 ACCOMPLISHMENTS 

Conducted 4-H youth development programs and projects to assist youth in becoming successful citizens and adults.

Strengthened partnerships with other public service organizations as well as agricultural entities to provide overall Virginia Cooperative Extension programming.

Continued to demonstrate the Farm to Table concept in agriculture with local youth through demonstration gardens and increased agricultural literacy.

Provided training and implementation of the Suffolk master gardener program.

FY 2020 OBJECTIVES 

To increase the profitability and sustainability of small farmers through programs that increase productivity and availability of agricultural technology. (Expanded Economic Development)

To promote the Virginia Cooperative Extension to the citizens of Suffolk by exploring various media outlets and partnerships with local libraries. (Leisure, Health, and Wellness)

To provide 4-H educational programs, workshops, camps, and meetings. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Agriculture and Natural Resources: Programs offered Citizens participating in Programs Requests for Services Youth Programs: Youth participating in 4-H Club (Delivery) Youth Programs offered Youth participating in Youth Programs

FY 18 Actual

FY 19 Projected

FY 20 Estimate

4 152 142

10 650 320

15 700 350

1,612 6 2,120

1,700 12 2,500

1,750 15 2,600

117


Department: Virginia Cooperative Extension Budget Detail 2016-2017 Actual

Account Number: 100-8350053100 55210 55230 55500 55810 56001 56017

Professional Services Postal Services Telecommunications Travel and Training Dues and Association Memberships Office Supplies Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Change

2019-2020 % Recommended Change

$

43,691 929 2,280 443 310 2,024 3,931

$

29,900 1,088 2,255 1,350 155 1,047 3,940

$

56,000 1,100 4,160 1,200 400 1,600 4,625

$

5,976 523 1,057 1,037 1,638

11% 48% 25% 0% 0% 65% 35%

$

56,000 1,100 4,160 1,200 400 1,700 4,625

0% 0% 0% 0% 0% 6% 0%

$

56,000 1,100 4,160 1,200 400 1,700 4,884

0% 0% 0% 0% 0% 6% 6%

$

53,607

$

39,735

$

69,085

$

10,230

15%

$

69,185

0%

$

69,444

1%

118


LOCAL AND REGIONAL ORGANIZATIONS DESCRIPTION The City of Suffolk provides financial assistance to a number of non-profit organizations which provide services on both a local and regional basis. Many of the organizations receive matching grants or support from other localities allowing for more extensive and comprehensive services for Suffolk citizens than the City could afford by acting on its own due to economies of scale.

119


Department: Local and Regional Organizations Budget Detail 2016-2017 Actual

Account Number: 100-151100Regional Membership Organizations: 55661 Hampton Roads Planning District Commission 55680 Hampton Roads Military and Fed Fac. Alliance 55810 City Wide Dues/ Memberships Local Organization Partnerships: 55655 SRHA 55674 Suffolk Center for the Cultural Arts Local Nonprofit Organization Contributions: 55648 Suffolk Nansemond Historic Society 55651 Senior Services of Southeastern Virginia 55652 ForKids 55653 Food Bank of Southeastern Virginia 55654 The Genieve Shelter 55656 Endependence Center, Inc. 55658 Riddick's Folly 55659 Suffolk Fine Arts Commission 55660 Suffolk Clean Community Commission 55664 Suffolk Sister Cities International 55665 Peanut Soil and Water Conservation District 55668 The Children's Center 55675 Suffolk Festivals, Inc. 55679 Virginia Legal Aid Society 55681 Western Tidewater Free Clinic 55685 Nansemond Suffolk Vol. Rescue Squad 55688 Paul D Camp Community College 55689 Suffolk Literacy Council 55694 Opportunity Inc. CHKD Child Abuse Program Eastern Virginia Medical School American Red Cross Coalition Against Poverty (CAPS) Court Appointed Special Advocates (CASA) Suffolk Family YMCA Suffolk's Premier Art, Retail, and Cultural Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

$

71,669 44,793 45,480

$

74,175 45,213 47,301

$

75,212 45,861 50,357

$

75,884 22,931 49,337

$

150,000 350,000

$

150,000 350,000

$

150,000 350,000

$

75,000 175,000

$

10,000 10,000 23,000 20,000 23,000 7,500 20,000 5,000 15,005 5,000 20,000 30,000 8,000 85,449 40,000 -

$

3,500 10,000 23,000 20,000 23,000 7,500 20,000 5,000 14,958 5,000 20,000 30,000 8,000 85,449 40,000 -

$

3,500 10,000 30,000 20,000 30,000 7,500 20,000 5,000 15,000 5,000 5,000 20,000 30,000 8,000 100,000 25,000 2,500 22,040 -

$

3,500 10,000 15,000 10,000 15,000 7,500 10,000 5,000 3,631 5,000 5,000 10,000 15,000 8,000 50,000 12,500 2,500 11,020 -

$

983,896

$

982,096

$

1,029,970

$

596,802

% Exp

2019-2020 Requested

101% $ 50% 98%

% Change

2019-2020 % Recommended Change

74,026 46,267 51,375

-2% 1% 2%

$

74,026 46,267 51,375

-2% 1% 2%

$

238,943 550,000

59% 57%

$

157,500 367,500

5% 5%

100% $ 100% 50% 50% 50% 100% 50% 100% 24% 100% 100% 50% 50% 100% 50% 50% 100% 50% -

5,000 20,000 48,440 20,000 20,000 15,000 35,000 15,000 25,000 15,000 15,000 32,000 75,000 15,000 163,800 54,593 2,500 22,040 15,000 15,300 5,000 25,000 12,500 10,000 120,000

43% $ 100% 61% 0% -33% 100% 75% 200% 67% 200% 200% 60% 150% 88% 64% 118% 0% 0% -

3,675 10,500 31,500 20,000 23,000 7,875 21,000 12,000 15,750 5,250 5,000 21,000 30,000 8,400 105,000 26,250 2,500 22,040 12,000 12,000

5% 5% 5% 0% -23% 5% 5% 140% 5% 5% 0% 5% 0% 5% 5% 5% 0% 0% -

50% 50%

58%

$

1,761,784

71%

$

1,091,408

6%

120


NON-DEPARTMENTAL GENERAL FUND DESCRIPTION The Non-Departmental General Fund includes expenditures that cover the costs associated with a number of City departments including anticipated costs for leave compensation, unemployment payments, and transfers to other funds.

121


Department: Non-Departmental - General Fund Budget Detail 2016-2017 Actual

Account Number: 100-091400Fringe Benefits & Insurances: 51100.27 Leave Compensation 52100 Leave Compensation - FICA Compensation Vacancy Savings Estimate 52210 VRS 52600 Unemployment Payments 53100 Professional Services 55230 Telecommunications 55821 Employee Funds Expense 58200 Capital Outlay 59902 Contingency Sub-Total:

Transfer to Other Funds / Designations: 50000.211 Transfer to Grants (Local Cash Match) 50000.212 Transfer to Transit Fund (Operating Support) 50000.220 Transfer to Aviation Fund (Operating Support) 50000.310 Transfer to Capital Projects (Cash Fund Projects) 50000.401 Transfer to Debt Service Fund 50000.501 Transfer to Public Utilities 50000.601 Transfer to Fleet Sub-Total: Total Operating Expenditures

$

2017-2018 Actual

268,847 19,669 19,516 11,610 4,086 -

$

$

323,728

$

2018-2019 Budget

138,918 10,682 64,616 12,263 1 -

$

$

226,481

336,236 820,832 98,860 2,064,920 24,191,897 -

$

$

27,512,745

$

27,836,473

2018-2019 Exp to Dec

% Exp

264,697 18,970 5,622 5,777 24,516 -

81% 63% 6% 0%

$

62%

326,679 30,000 100,000 60,000

$

$

516,679

$

319,581

337,394 811,511 75,700 5,303,494 23,777,493 -

$

350,000 810,605 99,815 4,552,475 26,426,780 856,802 1,143,198

$

$

30,305,592

$

34,239,675

$

30,532,072

$

34,756,354

2019-2020 Requested

% Change

2019-2020 % Recommended Change

450,000 30,000 100,000 60,000

38% 0% 0% 0%

$

450,000 30,000 100,000 60,000

38% 0% 0% -

$

640,000

24%

$

640,000

24%

196,532 810,605 4,552,475 11,223,805 856,802 1,143,198

56% $ 100% 0% 100% 42% -

660,129 775,000 88,515 4,875,391 27,271,885 -

89% $ -4% -11% 7% 3% -100% -100%

660,129 748,896 91,531 4,875,391 26,940,526 -

89% -8% -8% 7% 2% -100% -100%

$

18,783,417

55%

$

33,670,920

-2%

$

33,316,473

-3%

$

19,102,998

55%

$

34,310,920

-1%

$

33,956,473

-2%

0%

122


CAPITAL PROJECTS FUND DESCRIPTION The Capital Projects Fund provides funding for nonrecurring capital expenditures which are primarily financed through transfers from both the General Fund and the sale of General Obligation and Utility Revenue bonds. Supplementing the General Fund and General Obligation and Utility Revenue bond monies are additional funding sources including federal and state grants, special revenue fund, and enterprise fund transfers. In accordance with the City Council’s guiding principles, capital projects are planned and funded by incorporating the total funding requirements for completion, inflation, and operations into future construction costs. FY 2019-2020 CAPITAL PROJECTS 

Parks and Recreation Capital Maintenance Lone Star Lakes Park Trail Enhancements Driver Complex Sleepy Hole Park Renovation Cypress Park and Pool Bennett’s Creek Recreation Center Cedar Hill Cemetery Road Repairs

Public Buildings Public Building Capital Maintenance Central Library Airport Obstruction Removal Airport Terminal Apron Rehabilitation

Public Safety Ambulance Replacements Fire Engine Replacement Fire Tanker Truck Lake Kilby Station Renovations College Drive Fire Station Self Contained Breathing Apparatus

Public Schools Hazardous Materials Management Schools Major Repairs/Systems Replacement

Village & Neighborhood Initiatives Village & Neighborhood Improvements Open Space Improvements Downtown Implementation Plan Initiatives

Transportation Local Urban Roadway Construction – Comprehensive Plan  Holland Road Local Urban Intersection Construction – Comprehensive Plan  Nansemond Parkway/Bennett’s Pasture Road  Rt. 17 Crittenden Road Intersection  Kenyon Road Connector Pitchkettle Road Improvements Rail Crossing Improvements Shoulders Hill Road/Rt. 17 Intersection Nansemond Parkway/Wilroy Road Flyover Miscellaneous Roadway Improvements Relocation of Zone C Headquarters Pruden Boulevard Culvert Improvements

Fleet Replacement of Fleet Facilities

Stormwater Neighborhood Drainage Improvements

Public Utilities Water Source Development & Treatment Plant Expansion Water Distribution & Transmission System Expansion Water System Upgrades Sanitary Sewer Extensions Sanitary Sewer System Upgrades

123


CAPITAL PROJECTS FUND Revenue 2016-2017 Actual Transfer from General Fund (Pay-Go) General Obligation Bonds State/Federal Aviation Grants State/Federal Parks & Recreation State/Federal Stormwater State/Federal Tourism State/Federal VDOT Revenue Sharing Cash Proffers Miscellaneous Revenue Transfer from RT17 Tax District Transfer from Road Maintenance Fund Transfer from Debt Transfer from Stormwater Fund Transfer from Fleet Transfer from Risk Fund Balance

$

Stormwater - Obligation Bonds

$

-

Transfer from Public Utility Fund (Pay-Go) Public Utility - Obligation Bonds Miscellaneous Revenue - Public Utilities Total Revenue

2,064,920 29,493,105 2,192,273 1,511 150 6,800,136 75,000 70,599 80,000 2,226,958 2,000,000 645,000 -

2017-2018 Actual

48,257,552

$

-

2,500,000 107,901 $

5,303,494 28,326,304 3,892,323 414,599 419,856 93,400 10,404,965 1,506,774 147,173 1,500,000 990,904 175,000 85,343 -

2018-2019 Budget

56,560,134

$

-

3,300,000 $

4,552,475 18,226,886 432,800 800,000 750,000 26,772,514 1,200,000 1,020,000 -

2018-2019 YTD to Dec

-

7,500,000 5,335,000 $

66,589,675

4,552,475 18,226,886 844,093 21,733 (143,650) (2,865,185) 56,327 1,200,000 244,000 1,020,000 -

$

100% 100% 195% 3% -19% -11% 100% 100% -

$

-

7,500,000 -

100% 0% -

30,656,678

46%

2019-2020 Requested

% Chng

4,875,391 21,090,510 882,000 50,000 23,978,595 125,000 -

7% $ 16% 104% -94% -100% -10% -100% -100% -

400,000

$

2019-2020 Recommended

-

7,275,000 5,550,000 -

-3% 4% -

64,226,496

-4%

2019-2020 Requested

% Chng

4,875,391 21,090,510 882,000 50,000 23,978,595 125,000 331,359 400,000

$

% Chng 7% 16% 104% -94% -100% -10% -100% -100% -

7,275,000 5,550,000 -

-3% 4% -

64,557,855

-3%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Capital Projects Expenditures

$

46,610,497

$

56,636,724

$

66,589,675

$

23,175,856

35%

$

64,226,496

-4%

$

64,557,855

-3%

Total Expenditures

$

46,610,497

$

56,636,724

$

66,589,675

$

23,175,856

35%

$

64,226,496

-4%

$

64,557,855

-3%

124


CAPITAL PROJECTS FUND Budget Detail 2016-2017 Actual

Account Number: Parks

Public Buildings

Public Safety

Schools

Villages

Bennett's Creek Recreation Center $ Parks & Rec - Capital Maintenance Planters Club Improvements Sleepy Hole Park Renovation Lake Meade Park Trail Lone Star Lakes Park Parks Maintenance & Storage Facility Canoe/Kayak Launch Construction Trail Enhancements Driver Complex Suffolk Seaboard Trails (Tea21 Grant) Lake Kennedy Park Trail Shoreline Stabilization Project Water Access - Nansemond River Jericho Lane Public Access Lake Kennedy Park - Drainage Improvemen Cypress Park and Pool Cedar Hill Cemetery Road Repairs Southwestern Elem Demolition Operations Maintenance Facility Godwin Courts Buildings Improvements Great Dismal Swamp Int Center Public Building Capital Maintenance Sleepy Hole Cart Barn Replacement Joint Operations Facility (Police/P&R) Central Library Airport Equipment Storage Facility Airport Parallel Taxiway Airport Taxi Lane & Ramp Paving Airport Parking Expansion Improvements Airport Runway 4-22 Obstruction Removal Airport Taxi Rehab Construction Airport Runway 4-22 Rehabilitation Airport Easement Acquisition & Obstructio Airport Covered Terminal Entranceway Airport Apron Rehabilitation Ambulance Fire Engines Fire Tanker Truck Fire Station 1 Renovations Aerial Ladder Truck Lake Kilby Station Renovation Analog Security Fire & Rescue Storage Building College Drive Fire Station Self Contained Breathing Apparatus Hazardous Material Management Schools Major Repairs/Systems Replaceme Pioneer Elem Replacement Multiple Campus Land Acquisition New Middle School New Elementary School Operation Facility Village & Neighborhood Improvements Open Space Improvements Downtown Implementaion Plan Initiatives

141,253 255,496 50,805 19,873 56,195 53,014 712,297 30,059 364,838 3,266,894 150 1,108,048 8,406 1,220,760 6,470 49,010 165,725 403,787 382,700 104,561 1,367,692 2,161,318 244,886 82,447 13,955 830,955 78,367 25,363 10,080,278 9,308,490 243,299 27,787 -

2017-2018 Actual $

29,820 479,680 27,615 48,551 46,886 42,248 35,846 44,941 142,896 22,411 1,363 145,020 630,861 304,737 94,388 1,074,659 38,662 182,497 8,476 479,126 160,013 3,217,590 38,670 653,397 182,690 198,555 1,181 47,935 26,177 2,028,178 13,387,383 12,757,371 265,386 470,450 402,754 -

2018-2019 Budget $

425,000 200,000 1,100,000 200,000 200,000 180,000 1,215,000 4,703,000 60,000 100,000 300,000 330,000 790,370 500,000 1,000,000 75,000 2,500,000 145,000 250,000 -

2018-2019 Exp to Dec $

15,418 330,721 480 126,750 96,483 27,985 38,043 21,055 966 2,132 8,925 111,981 375,116 44,131 28,197 147,418 99,164 755,617 538,840 57,299 94,489 4,363 890,775 4,844,048 2,600,566 47,688 327,798 197,298 -

% Exp 78% 0% 9% 0% 11% 1% 31% 1% 0% 0% 0% 0% 68% 11% 9% 6% 36% 226% 79% -

2019-2020 Requested $

1,247,000 430,000 100,000 250,000 275,000 250,000 135,000 187,500 976,000 1,900,000 600,000 300,000 620,060 814,081 506,479 1,100,000 2,500,000 1,268,987 75,000 2,500,000 1,204,750 250,000 250,000

% Chng $ 1% 25% -75% 25% -100% -100% -20% -100% 900% -100% 0% 88% 3% -100% -100% 0% 0% 731% 0% -

2019-2020 Recommended 1,247,000 430,000 100,000 250,000 275,000 250,000 135,000 187,500 976,000 1,900,000 600,000 300,000 620,060 814,081 506,479 1,100,000 2,500,000 1,268,987 75,000 2,500,000 1,204,750 250,000 250,000

% Chng 1% 25% -75% 25% -100% -100% -20% -100% 900% -100% 0% 88% 3% -100% -100% 0% 0% 731% 0% -

125


Transprtn

Local Urban Intrsctn Const-Comp Plan Godwin Blvd/Kings Hwy Intersection RT17/Crittenden Road Nansemond Pkwy/Wilroy Rd Intersectio N Pkwy/Bennett's Pasture Rd Intersectio Local Urban Rdway Const-Comp Plan Holland Rd Improvements Nansemond Pkwy Phase II College Drive/Harbourview Blvd (Rt. 17 Ta E Washington Streetscape Railroad Crossing Upgrade Channel Dredging North Division Street CMAQ Improvements Harbour View Area Signal Improvements Shoulders Hill Rd/RT17 Intersection Public Utilities Pavement Projects North Suffolk Connector Rt 17 Bridge Road Paving Rt 58 Paving Center Point Drive HSIP Flashing Yellow Arrow Mineral Springs Rd Bridge Lake Cahoon Rd Deck Replacement Simons Dr Bridge/ Culvert Replacement Southwestern Blvd Culvert Replacement Carolina Rd Bridge Replacement Badger Rd Bridge Culvert Replacement Pruden Center Signal & Turn Lanes Pruden Boulevard Culvert Improvements Nansemond Pkwy/Wilroy Rd Overpass Bridge Rd Traffic Signal Upgrade Suffolk Bypass Portsmouth Blvd Sidewalk Phase I Portsmouth Blvd Sidewalk Phase II Portsmouth Blvd Sidewalk Phase III RT 58 Eastbound Segment I RT 58 Holland Road Repaving RT 58 Westbound Segment I Pitchkettle Road Improvements Nansemond Pkwy Safety Improvements Miscellaneous Roadway Improvements Northgate Commerce Holland Road Paving Godwin Road Paving Kenyon Road Connector Godwin/RT 58 Ramp Improvements Harbour Towne Pkwy/Habour View Blvd In Oak Ridge/Colonial Ave Connector Lake View Pkwy/College Dr Sidewalk Relocation of Zone C Headquarters RT17 James River Shoreline Open Space Harbour Towne Pkwy Connector & Wetlan Fleet Replacement of Fleet Facilities Stormwater EPA Phase II Stormwater Sadler Pond Improvements Pughsville Drainage Bay TMDL Implementation Projects Rural Stormwater Improvements Old College Dr Ditch Piping Downtown St Upgrades & Drainage Improv Respass Beach Drainage Improvements Oldetown Master Drainage Study Cedar Hill Stream Restoration Neighborhood Drainage Improvements Seaboard Trail Ponding (Driver) Utilities Water Source Development & Treatment Pl Water Distribution and Transmission System Water System Upgrades Neighborhood Sewer Sanitary Sewer System Upgrades Sanitary Sewer Extensions Non-Departmental Transfer to Debt Fund Total Operating Expenses

$

111,218 153,498 47,359 7,170,981 1,087,146 54,851 26,000 1,254 1,200 201,093 16,304 92,849 2,031 71,843 277,214 337,513 469,744 28,368 403 237,897 125,345 114,157 243,347 114,157 43,646 1,176 469,627 940,809 4,420 32,000 479,847 28,478 22 10,854 74,994 56,112 65,954 12,352 118,572 236,570 639 58,728 2,000 122,733 13 46,610,497

$

27,749 150,531 222,002 225,775

3,325,000 2,775,000

17,559 6,187 1,828 74,918

5,481,392 4,837,811 1,936,900 76,143 749,985 304,756 706,093 252,673 330,257 3,187 219,088 10,361 27,229 26,804 28,999 82,999 271,927 10,021 17,360 18,849 16,866 342,682 106,376 357,399 198,709 86,181 44,450 236,033 24,137 21,920 41,260 183,378 36,892 5,085 632,877 597 35,095 70,598 5,579 176,488 25,708 24,812 6,374 219,927

8,475,000 1,634,740 25,000 600,000 12,162,049 3,200,000 3,358,516 700,000 206,000 50,000 1,000,000 200,000 175,000 1,250,000 270,000 75,000 1,060,000 2,500,000 2,325,000 6,650,000 300,000 -

56,636,724

$

66,589,675

$

0% 3%

2,000,000 3,000,000

-40% 8%

2,000,000 3,000,000

-40% 8%

3,044,720 1,150,658 239,264 8,918 600,000 155,451 641,718 155,093 263,134 6,559 344,215 201,733 5,000 77,450 11,381 59,518 18,282 23,808 11,788 11,810 11,186 383,951 2,695 203,925 21,182 91,431 22,945 5,820 109,475 12,404 44,208 6,533 52,461 25,768 6,696 63,076 670 20,225 67,380 704,277 447,439 670,648 1,220,995 15,727 -

36% 70% 36% 100% 1% 2% 2% 0% 99% 42% 0% 22% 12% 0% 25% 0% 66% 18% 29% 18% 5% -

12,500,000 95,000 1,101,779 1,000,000 4,583,162 5,796,698 80,000 1,000,000 1,980,000 125,000 400,000 850,000 5,000,000 1,525,000 4,900,000 550,000 -

47% -100% 280% -100% -91% -100% 36% 728% -100% 60% -100% -100% -100% -100% 48% -100% -20% 100% -34% -26% 83% -

12,500,000 95,000 1,101,779 1,000,000 4,583,162 5,796,698 80,000 1,000,000 1,980,000 125,000 400,000 850,000 5,000,000 1,525,000 4,900,000 550,000 331,359

47% -100% 280% -100% -91% -100% 36% 728% -100% 60% -100% -100% -100% -100% 48% -100% -20% 100% -34% -26% 83% -

23,175,856

35%

64,226,496

-4%

64,557,855

-3%

$

$

126


AVIATION FACILITIES FUND DESCRIPTION The Aviation Facilities Fund is a special revenue fund designed to account for and manage the Suffolk Executive Airport. The fund is supported by revenue generated by airport operations including fuel sales, hangar leases, tie downs, and other services provided to users of the airport as well as state and federal grant funding. The Aviation Facilities Division administers and manages the Suffolk Executive Airport including the operation of runways, taxiways, hangar facilities, apron and tie down facilities, fueling facilities, required navigational equipment, and the airport cafe. FY 2019 ACCOMPLISHMENTS 

Completed several significant capital projects including the terminal parking lot rehabilitation and the runway 4/22 and lighting upgrade projects.

Maintained 100% occupancy of the airport box and thangars.

Continued to experience sustained utilization of the airport by corporate and recreational users.

Facilitated the location of the Curtis Eads Flight School at the airport.

FY 2020 OBJECTIVES 

To increase traffic flow and fuel sales at the airport. (Financial Stability)

To facilitate capital improvements at the airport including the terminal apron rehabilitation project and obstruction removal. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Airplanes Taking Off/Flying into Airport Number of Businesses located at Airport Percent of Hangar Space Leased Gallons of Fuel Sold at Airport

FY 18 Actual 11,000 5 100% 118,569

FY 19 Projected 11,000 5 100% 119,000

FY 20 Estimate 11,000 5 100% 119,000

127


AVIATION FACILITIES FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng 1% 0% 100% -11%

$

269,052 675,000 20,000 91,531

0%

$

1,055,583

Interest on Investments Rent of Facilities Sale of Fuel Miscellaneous Revenue State Aviation Maintenance Grants Transfer from General Fund

$

1,541 226,022 443,404 8,775 9,800 98,860

$

4,947 231,679 456,849 18,821 10,378 75,700

$

267,252 675,000 10,000 99,815

$

117,523 295,188 14,084 -

44% 44% 141% 0%

$

269,052 675,000 20,000 88,515

Total Revenue

$

788,401

$

798,374

$

1,052,067

$

426,796

41%

$

1,052,567

2019-2020 Recommended

% Chng -100% -60% 0% 100% -8% 0%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Aviation Services

$

732,935

$

784,491

$

1,052,067

$

425,855

40%

$

1,052,567

0%

$

1,055,583

0%

Total Expenditures

$

732,935

$

784,491

$

1,052,067

$

425,855

40%

$

1,052,567

0%

$

1,055,583

0%

128


AVIATION FACILITIES FUND (Department of Economic Development) Budget Detail 2016-2017 Actual

Account Number: 220-150000 51100.02 51100.04 51100.06 52100 52210 52400 53000.16 53300 53300.110 53300.220 53600 53600.110 53600.220 54100 54200 54500 55100 55210 55230 55410 55500 55810 56001 56011 56014 56015 56017 56022 58200 91400-59905 93000-50000.165

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Service - Refuse Collection Repair and Maintenance Repair and Maintenance - State Repair and Maintenance - Aviation Advertising Advertising - State Advertising - Aviation Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Merchandise for Resale Copier Fuel Inventory Capital Outlay Local Cash Match Transfer to GF-Indirect Cost

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

$

103,643 784 54,959 12,005 11,173 1,327 1,230 33,910 6,434 1,872 3,757 4,571 4,571 9,304 47,178 49,609 28,821 93 1,907 30,405 1,440 125 222 1,996 5,819 1,840 251,365 3,594 58,979

$

104,050 380 57,500 12,375 11,458 1,360 3,109 26,601 6,886 1,103 8,184 3,492 2,667 10,272 51,572 48,532 34,727 91 2,093 32,128 1,383 100 199 616 1,648 743 1,841 293,941 14,397 51,046

$

138,770 36,936 13,441 14,945 1,818 3,150 36,000 10,000 22,600 52,833 47,044 28,000 500 2,355 40,000 2,000 200 500 1,500 5,000 1,000 1,897 500,000 30,000 61,577

$

53,192 253 28,230 6,242 5,740 697 1,601 7,080 1,100 304 705 705 11,300 28,927 23,522 14,997 10 1,121 18,564 425 913 1,375 135 767 187,162 30,788

38% 76% 46% 38% 38% 51% 20% 3% 50% 55% 50% 54% 2% 48% 46% 21% 0% 0% 61% 27% 13% 40% 37% 0% 50%

$

138,770 36,936 13,442 14,946 1,818 3,150 36,000 10,000 22,600 52,833 47,044 28,000 500 2,355 40,000 2,500 200 500 1,500 5,000 1,000 1,897 500,000 30,000 61,577

$

732,935

$

784,491

$

1,052,067

$

425,855

-

$

1,052,567

2019-2020 Recommended

0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 25% 0% 0% 0% 0% 0% 0% 0% 0% 0%

$

141,431 37,859 13,716 15,232 1,853 3,150 36,000 10,000 14,883 64,600 53,334 28,000 500 2,357 40,000 2,500 200 500 1,500 5,000 1,000 2,415 500,000 30,000 49,554

-

$

1,055,583

% Chng 2% 2% 2% 2% 2% 0% 0% 0% -34% 22% 13% 0% 0% 0% 0% 25% 0% 0% 0% 0% 0% 27% 0% 0% -20% 0%

55410 - Lease of Equipment: Generator and refueler. Personnel Summary

Range

Class 134 Airport Manager 120 Airport Technician

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 2

1 2

1 2

1 2

1 2

3

3

3

3

3

129


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TRANSIT SYSTEM FUND DESCRIPTION The Transit System Fund was established to manage transportation services provided to the citizens of Suffolk. This special revenue fund is supported by fare box revenue, State and Federal grants, and a transfer from the General Fund. The City contracts with Virginia Regional Transit (VRT) for the operation of the City’s transit service which includes six bus routes and ADA service. FY 2019 ACCOMPLISHMENTS 

Procured and received two new buses and two new paratransit vans, as well as installed five new bus shelters.

Implemented additional hours, Monday-Friday, on three existing bus routes allowing riders more access to previously limited service routes.

Introduced weekend transit service with the addition of hours on Saturday and the addition of a Saturday only route.

Installed 180 new bus stop signs.

FY 2020 OBJECTIVES 

To provide safe, clean and effective public transit (Transportation)

To identify additional funding opportunities and to add additional revenue sources to fund expansions and improvements. (Financial Stability)

To collaborate with Parks and Recreation on the bicycle and pedestrian plan in an effort to expand multi-modal connections. (Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Ridership: Green Line (Main St./Godwin Blvd) Orange Line (Lake Kennedy/East Washington) Red Line (Magnolia/East Constance/Main Street) Yellow Line (Holland Road/Saratoga) Purple Line (Harbour View/College Drive/Burbage) Pink Line (Downtown/North Suffolk/HRT Connector) Blue Line – Saturday only (Magnolia, Main Street, Holland Road, Saratoga) Americans with Disabilities Act (ADA) Ridership

FY 18 Actual

FY 19 Projected

FY 20 Estimate

34,902 38,628 10,814 9,803 6,427 10,085

36,319 43,557 8,476 19,732 9,302 15,093

38,000 45,000 9,000 21,000 10,000 17,000

N/A

453

800

1,247

1,106

1,250

130


TRANSIT SYSTEM FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

Interest on Investments Fare Collections Miscellaneous VRPT Operating Revenue VRPT Capital Revenue Federal Transit Administration Transfer from General Fund HRTPO - Transit Admin Assistance Fund Balance

$

903 76,099 11,888 188,364 50,259 820,832 -

$

6,741 71,652 9,942 186,942 59,508 811,511 -

$

76,400 9,500 186,942 247,520 583,230 810,605 10,000 10,000

$

38,293 3,432 100,448 4,783 70,550 810,605 -

Total Revenue

$

1,148,346

$

1,146,296

$

1,934,197

$

1,028,111

2019-2020 Requested 50% 36% 54% 2% 12% 100% 0% 0%

$

81,350 8,500 200,780 22,080 627,538 775,000 10,000 -

-

$

1,725,248

% Chng

2019-2020 Recommended

$ 6% -11% 7% -91% 8% -4% 0% -100% -

$

% Chng

81,350 8,500 200,780 22,080 627,538 748,896 10,000 -

6% -11% 7% -91% 8% -8% 0% -100%

1,699,144

-12%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Transit System

$

1,093,547

$

1,108,634

$

1,934,197

$

657,222

34%

$

1,725,248

-11%

$

1,699,144

-12%

Total Expenditures

$

1,093,547

$

1,108,634

$

1,934,197

$

657,222

-

$

1,725,248

-

$

1,699,144

-12%

131


DIVISION: TRANSIT SYSTEM (Department of Public Works) Budget Detail 2016-2017 Actual

Account Number: 212-8800051100.02 52100 52210 52400 53000.43 53100 53300 53600 54100 54200 54500 55100 55230 55500 55810 56014 58200 93000-50000.165

Salaries and Wages - Regular $ FICA VRS Group Life Purchased Services - RM Salary Allocation Professional Services Repair and Maintenance Advertising Information Technology Fleet Risk Management Utilities Telecommunications Travel and Training Dues & Association Memberships Other Operating Supplies Capital Outlay Transfer to GF-Indirect Cost

Total Operating Expenditures

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

962,325 1,442 587 2,132 687 112,167 14,207

$

34,722 2,583 3,473 459 936,066 10,981 453 14,441 1,355 1,009 290 687 11,933 72,156 18,027

$

61,500 4,705 6,624 806 16,271 1,275,280 29,000 500 4,186 12,227 1,500 1,349 5,250 850 30,600 482,070 1,480

$

30,750 2,290 3,318 403 501,909 5,273 2,093 6,113 495 50 687 103,101 740

50% 49% 50% 50% 0% 39% 18% 0% 50% 50% 33% 0% 1% 81% 0% 21% 50%

$

61,500 4,705 6,624 806 16,271 1,250,084 47,290 500 14,500 5,600 12,227 1,500 1,349 5,250 850 30,906 247,260 18,027

1,093,547

$

1,108,634

$

1,934,197

$

657,222

34%

$

1,725,248

2019-2020 Recommended

0% $ 0% 0% 0% 0% -2% 63% 0% 246% 0% 0% 0% 0% 0% 1% -49% 1118% -11%

$

% Chng

63,038 4,822 6,789 826 16,271 1,250,084 47,290 500 4,961 11,254 1,500 1,349 5,250 850 30,906 247,260 6,194

2% 2% 2% 2% 0% -2% 63% 0% 19% -8% 0% 0% 0% 0% 1% -49% 319%

1,699,144

-12%

Personnel Summary

Range

Class 130 Transit Manager

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

-

1

1

1

1

-

1

1

1

1

132


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DOWNTOWN BUSINESS OVERLAY TAXING DISTRICT FUND DESCRIPTION The Downtown Business Overlay Taxing District (DBOD) is a special fund created to foster economic development in downtown Suffolk. A specific additional real estate tax levy is assessed on properties in the DBOD. Revenues provide funding for enhanced beautification, refuse, sidewalk, and street maintenance services. The proposed FY 2019-2020 real estate tax rate is $.105 per $100 of assessed value in the DBOD.

133


DOWNTOWN BUSINESS OVERLAY TAXING DISTRICT FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Real Property Taxes Penalties and Interest Interest on Investments

$

180,090 1,970 560

$

181,359 575 1,541

$

171,907 -

$

97,377 -

57% -

$

196,500 -

14% -

$

171,749 -

0% -

Total Revenue

$

182,620

$

183,476

$

171,907

$

97,377

57%

$

196,500

14%

$

171,749

0%

2019-2020 Requested

% Chng

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Services

$

158,607

$

153,983

$

171,907

$

93,574

54%

$

196,500

14%

$

171,749

0%

Total Expenditures

$

158,607

$

153,983

$

171,907

$

93,574

54%

$

196,500

14%

$

171,749

0%

134


DOWNTOWN BUSINESS OVERLAY TAXING DISTRICT FUND Budget Detail 2016-2017 Actual

Account Number: 20941310-53000.02 41310-53000.46 41310-53100 41310-55100 42310-53000.16

Purchased Service - RM (Maintenance, Sweeping $ Purchased Service - RM Banners Professional Services Utilities Purchased Service - Refuse Fund

Total Operating Expenditures

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

54,783 1,974 65,456 598 35,797

$

57,231 3,639 55,600 845 36,668

$

57,000 2,000 54,716 1,000 57,191

$

39,000 3,792 16,341 363 34,078

68% 190% 30% 36% 60%

$

57,500 5,000 75,000 1,000 58,000

1% 150% 37% 0% 1%

$

57,500 5,000 50,249 1,000 58,000

1% 150% -8% 0% 1%

158,607

$

153,983

$

171,907

$

93,574

54%

$

196,500

14%

$

171,749

0%

53100 - Professional Services: Provides for beautification and landscape services.

135


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ROUTE 17 SPECIAL TAXING DISTRICT FUND DESCRIPTION The Route 17 Special Taxing District is a special fund created to foster economic development in a specific geographic region of northern Suffolk. A specific additional real estate tax levy is assessed on properties in the Route 17 Special Taxing District. The proposed FY 2019-2020 real estate tax is $.24 per $100 of assessed value for the Route 17 Special Taxing District. The debt service for enhanced road improvements in the taxing district is repaid by the additional real estate tax.

136


ROUTE 17 SPECIAL TAXING DISTRICT FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

Real Property Taxes Penalties and Interest Fund Balance

$

1,616,198 6,801 -

$

1,658,043 20,807 -

$

1,702,885 -

$

867,807 18,641 -

51% -

$

1,715,017 -

Total Revenue

$

1,622,999

$

1,678,850

$

1,702,885

$

886,448

52%

$

1,715,017

% Chng

2019-2020 Recommended

-100% $ 1%

$

% Chng

1,715,017 -

-100% -

1,715,017

1%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Route 17 Special Taxing District

$

762,978

$

1,855,432

$

1,702,885

$

1,200,000

70%

$

1,715,017

1%

$

1,715,017

1%

Total Expenditures

$

762,978

$

1,855,432

$

1,702,885

$

1,200,000

70%

$

1,715,017

1%

$

1,715,017

1%

137


ROUTE 17 SPECIAL TAXING DISTRICT FUND Budget Detail 2016-2017 Actual

Account Number: 216-8150093000-50000.310 Transfer to Capital Projects 93000-50000.401 Transfer to Debt Service Fund Reserve for Capital/Debt Total Operating Expenses

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

$

80,000 682,978 -

$

1,500,000 355,432 -

$

1,200,000 345,587 157,298

$

1,200,000 -

100% 0% -

$

328,170 1,386,847

$

762,978

$

1,855,432

$

1,702,885

$

1,200,000

70%

$

1,715,017

% Chng

2019-2020 Recommended

-100% $ -5% 1%

$

% Chng

328,170 1,386,847

-100% -5% -

1,715,017

1%

138


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ROAD MAINTENANCE FUND DESCRIPTION The Road Maintenance Fund provides for the maintenance of primary and secondary roadways throughout the City of Suffolk including drainage ditches, sidewalks, grass mowing, and litter control. The Division also evaluates, repairs, and upgrades traffic regulatory markings, signage, and traffic signal operations; directs and manages capital and special projects; assists in the review of all site development plans; analyzes impacts relating to current and future transportation issues; administers the City’s street lighting program; and assists in supporting the Roadway Advisory Commission. FY 2019 ACCOMPLISHMENTS 

Inspected 75 bridges to meet state and federal standards and initiated the replacement of three structurally deficient bridge structures at Southwestern Boulevard, Simon Drive, and Badger Road.

Initiated the installation of closed conveyance storm water pipe, roll curb, manholes, and ADA ramps on North Lloyd Street and South Division Street.

Completed the Harbour View area traffic signal upgrade, systematic flashing yellow arrow upgrade, and construction of new traffic signals at Bridge Road and Winward Lane, Bennett’s Creek Commons, and Bennett’s Pasture Road and Lee Farm Lane.

FY 2020 OBJECTIVES 

To provide safe and quality transportation options. (Transportation)

To continue capital street improvements as identified through the neighborhood street initiative program. (Transportation)

To continue quality maintenance service of the City roadway network and supported assets. (Transportation)

STATISTICS/PERFORMANCE MEASURES Roadway: Lane Miles maintained Lane Miles resurfaced Cost per Lane Mile resurfaced Potholes repaired Average Pothole repair time Linear Feet of Open Conveyance Systems maintained

FY 18 Actual

FY 19 Projected

FY 20 Estimate

1,621.26 49.7 $112,000 10,177 72 hours 357,907

1,621.26 55 $112,000 8,000 72 hours 500,000

1,621.26 55 $112,000 8,000 72 hours 500,000

99 99 100%

104 104 100%

104 104 100%

Traffic: Traffic Signals maintained Traffic Signals receiving preventative maintenance Percent of Priority 1 Traffic Signal requests repaired within 4 hours

139


ROAD MAINTENANCE FUND Revenue 2016-2017 Actual Sale of Permits Height/Weight Permit Fees Fines & Forfeitures Revenue from Use of Property - SW Mosquito Operations of Street Lights Developer Street Sign Contributions Developer Traffic Signal Contributions Sale of Service - Stormwater (Mosquito) Sale of Service - Capital Projects Sale of Service - Stormwater (Engineering) Sale of Service - DBOD Sale of Service - General Fund (PW Admin.) Sale of Service - Animal Control Sale of Service - Public Utilities Sale of Service - Developer Plan Review Sale of Service - Refuse Salary Allocation Sale of Service - PW Salary Allocation Sale of Service - Transit Salary Allocation Sale of Service - PW Streetlight Installation Sale of Service - Impact Analysis Sale of Service - Banners Sale of Salvage/Surplus Miscellaneous Revenue Virginia Logo Program Urban Maintenance Funds Insurance Recovery Interest Proceeds Fund Balance

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

A $ B C D E F G H I J K L M N O P Q R S T U V W X Y Z

38,000 369,470 329,249 62,698 9,000 18,000 60,000 109,926 300,000 54,783 57,480 15,000 4,500 34,600 55,000 45,000 20,000 15,000 4,906 4,551 526,111 10,650 22,962,202 41,237 -

$

47,289 339,663 258,183 4,250 9,600 18,000 60,000 144,928 300,000 57,231 68,603 15,000 3,936 36,760 55,000 45,000 20,000 15,000 8,643 4,896 242,818 8,075 23,369,848 91,907 -

$

43,750 320,000 250,000 15,000 150,000 7,500 90,000 60,000 200,000 300,000 57,000 130,000 15,000 5,000 30,000 76,024 50,193 16,271 20,000 15,000 7,000 5,000 7,500 12,000 23,503,390 2,000 1,200,000

$

25,900 157,646 197,871 5,400 17,000 138,424 30,932 39,000 32,759 7,500 1,400 14,520 38,012 25,097 6,151 1,168 880 6,525 12,102,614 -

59% 49% 79% 0% 0% 72% 19% 0% 69% 10% 68% 25% 50% 28% 48% 50% 50% 0% 0% 0% 88% 23% 12% 54% 51% 0% 0%

$

50,000 320,000 250,000 15,000 150,000 10,000 90,000 60,000 200,000 300,000 57,000 130,000 22,000 5,000 40,000 76,024 12,709 16,271 20,000 15,000 7,000 5,000 7,500 12,000 24,205,890 2,000 1,300,000

14% 0% 0% 0% 0% 33% 0% 0% 0% 0% 0% 0% 47% 0% 33% 0% -75% 0% 0% 0% 0% 0% 0% 0% 3% 0% 8%

$

50,000 320,000 250,000 15,000 150,000 10,000 90,000 60,000 200,000 300,000 57,500 130,000 22,000 5,000 40,000 76,024 12,709 16,271 20,000 15,000 10,000 5,000 7,500 12,000 24,205,890 2,000 1,874,439

14% 0% 0% 0% 0% 33% 0% 0% 0% 0% 1% 0% 47% 0% 33% 0% -75% 0% 0% 0% 43% 0% 0% 0% 3% 0% 56%

$

25,147,363

$

25,224,631

$

26,587,628

$

12,848,798

48%

$

27,378,394

3%

$

27,956,333

5%

2019-2020 Requested

% Chng

Total Revenue

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Road Maintenance Traffic Engineering

$

22,778,299 4,734,589

$

21,317,194 4,517,143

$

21,802,947 4,784,681

$

9,015,846 1,904,095

41% 40%

$

22,613,630 4,764,764

4% 0%

$

23,237,420 4,718,913

7% -1%

Total Expenditures

$

27,512,888

$

25,834,336

$

26,587,628

$

10,919,941

41%

$

27,378,394

3%

$

27,956,333

5%

A - Land use and commercial drive permits issued to public

N - Services provided to Public Utilities

B - Height & Weight Permit Fees

O - Charges to developers for plans review by Engineering.

C - Wide load and overweight citations allocated towards Road Maintenance

P - Services provided to Refuse for salary allocation

D - Revenue for office space at Operations Facility

Q - Services provided to PW for salary allocation

E - 7 yr. adv st. light pymts (Dev.) for st. light maint csts for new dev. Pro Rtd Bases

R - Services provided to Transit for salary allocation

F - Charges to developers for new st. signs related to new developments

S - Cost to install street lights

G - Chrgs to developers for inspectn by Traf. Engin. of traf. sgnl constrctn

T - Preliminary plan and traffic impact analysis review

H - Ditch cleaning services to Stormwater - mosquito control.

U - Services provided to P&R for banner placement

I - Services provided to Capital Projects Fund for roadwork.

V - Salvage of damaged guardrail and other miscellaneous metal

J - BMP residential maintenance and enhanced street sweeping services provided to SW Fund

W - Misc services to depts (signs, pavemt markers, research & engineering)

K - Enhanced street sweeping, roadside beautification, and clean up services provided to DBOD

X - Payment for Virginia Logo System Rights on City Right of Way

L - Non-VDOT funded activities - Misc Services (ex. Dirt roads)

Y - State revenue estimate based on 1251.21 lane miles x $12,365 secondary & 380.85 x $21,061 primary

M - Incinerator usage fee for euthanized animals

Z - Insurance recovery for public property accident damage

140


DIVISION: ROADWAY - TRAFFIC ENGINEERING (Department of Public Works) Budget Detail 2016-2017 Actual

Account Number: 210-4140051100.02 51100.04 52100 52210 52400 53100 53100.26 53300 54100 54200 54500 55100 55210 55230 55310 55500 55810 56001 56011 56012 56014 56017 58200 58210 58215

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Professional Services Professional Services - Traffic Signal Inspe Repair and Maintenance Information Technology Fleet Risk Management Utilities (Street Lights) Postage Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books & Subscriptions Other Operating Supplies Copier Costs Capital Outlay New Street Light Installation Improvements (signals/signs)

Total Operating Expenditures

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

1,012,046 104,717 79,396 111,933 12,638 321,887 8,706 17,806 142,870 191,657 279,228 1,459,943 136 11,927 18,688 3,889 3,968 13,323 2,958 579,555 13,752 241,362 21,242 80,961

$

1,045,729 107,488 82,075 113,873 12,856 209,295 8,706 21,377 153,530 176,264 303,362 1,512,147 463 14,060 7,230 2,138 2,972 11,907 950 440,955 13,764 247,435 18,165 10,400

$

1,178,796 77,077 96,074 126,956 15,442 300,000 90,000 15,000 143,351 199,417 298,515 1,500,000 500 14,850 12,000 5,000 3,000 15,000 1,000 420,821 14,881 137,000 20,000 100,000

$

505,106 81,694 42,097 54,058 6,275 63,824 8,129 71,675 70,479 149,258 650,664 94 6,648 3,209 1,662 3,575 1,920 6,168 976 147,372 5,730 7,402 16,080

43% 106% 44% 43% 41% 21% 0% 54% 50% 35% 50% 43% 19% 45% 14% 72% 64% 41% 98% 35% 39% 0% 37% 16%

$

1,178,796 77,077 96,074 126,956 15,442 300,000 90,000 15,000 143,351 167,000 298,515 1,550,000 500 14,850 12,000 5,000 3,000 15,000 1,000 470,321 14,881 20,000 150,000

4,734,589

$

4,517,143

$

4,784,681

$

1,904,095

40%

$

4,764,764

2019-2020 Recommended

0% $ 0% 0% 0% 0% 0% 0% 0% 0% -16% 0% 3% 0% 0% 0% 0% 0% 0% 0% 12% 0% -100% 0% 50% 0%

$

% Chng

1,143,381 77,077 93,365 123,142 14,978 300,000 90,000 15,000 135,431 167,000 294,732 1,550,000 500 19,739 12,000 5,000 3,000 15,000 1,000 470,321 18,246 20,000 150,000

-3% 0% -3% -3% -3% 0% 0% 0% -6% -16% -1% 3% 0% 33% 0% 0% 0% 0% 0% 12% 23% -100% 0% 50%

4,718,913

-1%

Personnel Summary

Range

Class 137 136 134 131 130 130 123/125 125 123 123 123 120 120 119 118 118

City Traffic Engineer Assistant Traffic Engineer Transportation Planning Manager Traffic Signal System Superintendent Sign and Paint Manager Engineering Analyst Traffic Signal Technician I-II Engineering Technician Sign Maintenance Manager Senior Sign Mechanic Paint Crew Leader Sign Mechanic Secretary Highway Paint Equipment Operator Sign Technician Paint Technician

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 1 1 1 5 2 1 1 1 2 1 1 2 3

1 1 1 1 1 1 5 2 1 1 1 2 1 1 2 3

1 1 1 1 1 1 5 2 1 1 1 2 1 1 2 3

1 1 1 1 1 1 5 2 1 1 1 2 1 1 2 3

1 1 1 1 1 1 5 2 1 1 1 2 1 1 2 3

25

25

25

25

25

141


DIVISION: ROADWAY - MAINTENANCE (Department of Public Works) Budget Detail 2016-2017 Actual

Account Number: 210-41200 51100.02 51100.04 52100 52210 52400 53000.06 53000.10 53000.12 53000.16 53100 53100.22 53300 53310 53500 54100 54200 54500 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 56024 58200 91400-59902 93000-50000.165 93000-50000.310 93000-50000.401

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchase Services - Stormwater Fund Purchase Services - General Fund (landscap Purchase Services - General Fund (Police W Purchase Services - Refuse Fund Professional Services Medical Services Repair and Maintenance Repairs - Bridges Printing and Binding Information Technology Fleet Risk Management Postage Telecommunications Employer HDHP Expense Lease/Rent of Buildings Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Street Improvements Capital Outlay Contingency Transfer to GF-Indirect Cost Transfer to Capital Projects Transfer to Debt

Total Operating Expenditures

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

3,639,242 440,510 292,307 395,431 47,713 170,000 10,282 113,871 19,604 76,373 181,430 2,073,160 420 300,520 1,607,448 1,260,315 168 6,573 4,795 2,003 37,374 3,724 5,778 44,343 360,110 21,621 6,169,762 2,024,482 593,220 2,226,958 648,763

$

3,751,614 366,449 294,600 404,299 48,442 249,200 22,925 103,631 40,285 43,034 149,913 929,487 353,859 1,518,014 1,301,210 150 6,763 4,370 2,003 30,337 3,785 5,360 59,941 434,001 21,682 5,896,043 2,344,247 571,885 990,904 1,368,763

$

4,072,981 190,638 326,167 438,660 53,356 249,200 7,500 115,000 32,210 75,000 3,500 150,000 2,800,000 1,500 483,164 1,129,236 1,333,044 300 9,500 2,003 35,000 3,000 8,500 70,000 1,000 450,000 23,975 6,500,000 683,800 525,913 664,438 1,364,363

$

1,881,742 122,088 143,581 197,545 24,231 124,600 7,513 56,766 19,608 5,991 38,890 328,214 241,582 728,033 666,522 0 3,525 4,333 1,001 11,041 3,670 661 29,878 165,500 9,009 3,238,353 385,748 332,219 244,000 -

46% 64% 44% 45% 45% 50% 100% 49% 61% 8% 0% 26% 12% 0% 50% 64% 50% 0% 37% 50% 32% 122% 8% 43% 0% 37% 38% 50% 56% 0% 50% -

$

4,072,981 190,638 326,167 438,660 53,356 249,200 7,500 115,000 45,000 75,000 3,500 150,000 3,100,000 1,500 483,164 1,129,236 1,333,044 300 9,500 2,003 35,000 3,000 8,500 80,000 1,000 450,000 23,975 6,500,000 1,100,000 554,222 664,438 1,407,746

0% 0% 0% 0% 0% 0% 0% 0% 40% 0% 0% 0% 11% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 14% 0% 0% 0% 0% 61% 5% 0% -

$

4,143,362 190,638 331,551 446,240 54,278 249,200 7,500 115,000 45,000 75,000 3,500 150,000 3,100,000 1,500 520,416 2,108,769 1,310,531 300 9,500 2,003 35,000 3,000 8,500 80,000 1,000 450,000 28,375 6,500,000 1,100,000 802,494 1,364,763

2% 0% 2% 2% 2% 0% 0% 0% 40% 0% 0% 0% 11% 0% 8% 87% -2% 0% 0% 0% 0% 0% 0% 14% 0% 0% 18% 0% 61% -100% 21% -

22,778,299

$

21,317,194

$

21,802,947

$

9,015,846

41%

$

22,613,630

4%

$

23,237,420

7%

Personnel Summary

Range

Class 138 137 132/134/136 135 132/134 130 125/126/127 124 124 124 123 120/123 120 119 119 116/118 118

Assistant Director of Public Works Public Works General Manager Civil Engineer I-III Operations Manager Operations Superintendent I-II Operations Office Manager Construction Inspector I-III Street Crew Leader Maintenance Mechanic - Streets Accounting Associate II Labor Supervisor Heavy Equipment Operator I-II Accounting Technician Street Sweeper Office Assistant Street Maintenance Worker I-II Skilled Laborer Time Keeper

Number of Full-Time Positions

2016-2017 Actual 1 1 1 1 7 1 3 14 3

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 31 2 4 1 28 1 1

1 1 1 1 7 1 4 14 3 1 1 35 1 2 28 1 -

1 1 1 1 7 1 4 14 3 1 1 35 2 1 29 -

1 1 1 1 7 1 4 14 3 1 1 35 2 1 29 -

1 1 1 1 7 1 4 14 3 1 1 35 2 1 29 -

101

102

102

102

102

-

142


GRANTS FUND DESCRIPTION The Grants Fund is a special revenue fund that provides required local matching contributions to State, Federal, and private grant funding secured by City departments for various activities, programs, and services for the citizens of Suffolk.

143


GRANTS FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

Transfer from General Fund CDBG Annual Allocation HOME Annual Allocation Revenue from the Commonwealth Revenue from the Federal Government Miscellaneous

$

336,236 457,792 612,016 517,347 1,244,961 88,565

$

337,394 444,000 1,700,140 359,324

$

350,000 284,215 -

$

196,532 115,019 875,798 51,273

56% 0% -

$

660,129 -

Total Revenue

$

3,256,917

$

2,840,858

$

634,215

$

1,238,622

195%

$

660,129

% Chng

2019-2020 Recommended

89% $ -100% 4%

$

% Chng

660,129 -

89% -100% -

660,129

4%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Grants Operating Expenditures

$

2,730,998

$

2,451,552

$

634,215

$

1,379,572

218%

$

660,129

4%

$

660,129

4%

Total Expenditures

$

2,730,998

$

2,451,552

$

634,215

$

1,379,572

218%

$

660,129

4%

$

660,129

4%

144


GRANTS FUND Budget Detail 2016-2017 Actual

Account Number: 211-91400

59905 Local Cash Match Requirements $ CDBG Funding Allocation: CDBG Administration ForKids Homeless Shelter Habitat for Humanity Ches. Bay Presvtn - Septic Pump Out SRHA Emergency Repair Program Geneive Shelter Western Tidewater Free Clinic Pleasant Hill Improvements Neighborhood Stabilization Prgm Boys and Girls Club Supportive Housing for the Elderly Neighborhood and Community Improvements HOME Grant Allocation: Lead Agency Admin-Suffolk Suffolk Franklin Isle of Wight Southampton CHDO-Admin. Other Funding Allocation: Judicial Public Safety Public Works Health and Welfare Education Parks, Recreation and Cultural Community Development 93000-50000.401 Transfer to Debt Fund (CDBG 108 loan) Total Operating Expenses

$

-

2017-2018 Actual $

-

2018-2019 Budget $

350,000

2018-2019 Exp to Dec $

-

% Exp 0%

2019-2020 Requested $

660,129

% Chng 89%

2019-2020 Recommended $

660,129

% Chng 89%

63,484 10,000 1,500 61,088 10,000 14,551 600 -

67,336 14,700 2,898 3,900 48,934 14,700 25,043 29,149 19,038 9,700 144,030

-

31,237 1,500 425,000 -

-

-

-

-

-

37,472 152,536 106,425 192,714 122,871

18,236 39,733 246,422 11,900 84,492 41,604

-

10,000 607 107,031 21,794

-

-

-

-

-

835,648 706,039 16,837 92,792 1,875

835,763 605,361 15,698 98,318 -

-

410,999 238,004 1,000 82,696 1,500

-

-

-

-

304,567

74,594

48,203

-

-

-

-

-

2,730,998

$

2,451,552

284,215 $

634,215

$

1,379,572

218%

$

660,129

4%

$

660,129

4%

145


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LAW LIBRARY FUND DESCRIPTION The Law Library Fund was established to provide the general public and legal community access to current legal and consumer protection information at no cost. A special fee of $4.00 is levied on civil court cases in the General District and Circuit courts. This fee is held in a separate fund for the purpose of providing the public and Officers of the Court with a reliable network of legal information and educational support. This fund also supports community outreach efforts, legal publications, the salaries of support staff, and operating costs. FY 2019 ACCOMPLISHMENTS 

Provided the general public, attorneys, and other professionals with free legal resources.

FY 2020 OBJECTIVES 

To coordinate with City departments and agencies to enhance awareness of resources available in the Law Library. (Civic Engagement and Responsive City Services)

To maximize the number of individuals assisted by Law Library resources. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Patron visits: Public Attorney Driving University Testing Participants

CY 16 Actual

CY 17 Actual

CY 18 Actual

1,383 3,062 44

1,190 3,478 37

1,342 3,624 18

146


LAW LIBRARY FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Interest on Investments Law Library Fees Miscellaneous Fees Fund Balance

$

723 35,422 49 -

$

2,182 36,429 49 -

$

35,000 4,815

$

15,892 35 -

45% 0%

$

35,000 5,823

0% 21%

$

35,000 6,580

0% 37%

Total Revenue

$

36,194

$

38,660

$

39,815

$

15,927

40%

$

40,823

3%

$

41,580

4%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Circuit Court - Law Library

$

39,444

$

38,792

$

39,815

$

16,787

42%

$

40,823

3%

$

41,580

4%

Total Expenditures

$

39,444

$

38,792

$

39,815

$

16,787

42%

$

40,823

3%

$

41,580

4%

147


LAW LIBRARY FUND Budget Detail 2016-2017 Actual

Account Number: 213-2190051100.06 52100 55230 56001 56012 56017

Salaries and Wages - Part-time FICA Telecommunications Office Supplies Books and Subscriptions Copier Costs

Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

17,392 1,330 425 665 18,422 1,209

$

17,647 1,365 449 447 17,676 1,209

$

18,860 1,443 516 700 17,000 1,296

$

8,195 627 211 146 7,103 504

43% 43% 41% 21% 42% 39%

$

18,868 1,443 516 700 18,000 1,296

0% 0% 0% 0% 6% 0%

$

19,332 1,479 516 700 18,000 1,554

2% 3% 0% 0% 6% 20%

$

39,444

$

38,792

$

39,815

$

16,787

42%

$

40,823

3%

$

41,580

4%

148


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DEBT SERVICE FUND DESCRIPTION The Debt Service Fund is used to account for the accumulation of resources for and the payment of general long term debt principal, interest, and related costs. Revenues in this fund consist primarily of an allocation of the citywide real estate tax revenue.

149


DEBT SERVICE FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng $ 3% 0% -100% -5% -

Interest on Investments 2011 VPSA Interest Refund Local Bond Issues Transfer from General Fund Transfer from Road Maintenance Transfer from Grant Fund (CDBG 108 loan) Transfer from Rt 17 Special Taxing District Transfer from Capital Projects Fund Balance

$

938 296,756 52,014,457 24,191,897 648,763 304,567 682,978 -

$

3,914 297,713 4,047,062 23,777,493 1,368,763 74,594 355,432 219,927 -

$

26,426,780 1,364,363 284,215 345,587 -

$

2,920 149,494 900,832 11,223,805 48,203 -

42% 0% 17% 0% -

$

27,271,885 1,364,763 328,170 -

Total Revenue

$

78,140,355

$

30,144,898

$

28,420,944

$

12,325,254

43%

$

28,964,818

2%

2019-2020 Requested

% Chng

2019-2020 Recommended

$

% Chng

26,940,526 1,364,763 328,170 331,359 -

2% 0% -100% -5% -

28,964,818

2%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Consolidated Debt

$

80,188,519

$

30,144,898

$

28,420,944

$

12,226,321

43%

$

28,964,818

2%

$

28,964,818

2%

Total Expenditures

$

80,188,519

$

30,144,898

$

28,420,944

$

12,226,321

43%

$

28,964,818

2%

$

28,964,818

2%

150


DEBT SERVICE FUND Budget Detail 2016-2017 Actual

Account Number: 401-95100 59110 Bond Principal 59120 Interest on Bonded Debt 59130/59140 Bond Issuance and Coupon Handling Transfer to Capital Fund Total Operating Expenditures

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

68,079,412 9,371,365 737,742 2,000,000

$

19,502,292 10,304,012 338,595 -

$

17,083,784 10,837,160 500,000 -

$

6,902,866 5,174,818 148,638 -

40% 48% 30% -

$

17,567,274 10,897,544 500,000 -

3% 1% 0% -

$

17,567,274 10,897,544 500,000 -

3% 1% 0% -

$

80,188,519

$

30,144,898

$

28,420,944

$

12,226,321

43%

$

28,964,818

2%

$

28,964,818

2%

151


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PUBLIC UTILITIES FUND DESCRIPTION The Department of Public Utilities is responsible for the operation, maintenance, and expansion of the City’s water and wastewater collection systems. The Department is comprised of the divisions of administration, customer service, line maintenance, maintenance, engineering and water production/quality which manage and operate the G. Robert House Water Treatment Plant and the City’s various sanitary sewer pump stations, water and sewer mains. FY 2019 ACCOMPLISHMENTS 

Continued to surpass the 90-day operations and maintenance and debt service reserve policy allowing for generated revenue to be utilized for cash funded capital and lessening the need for greater issuance of bonds.

Completed construction of the Lake Kilby Lane water system upgrade, Hobson water main extension, and Rosewood/Old Somerton water system.

Continued to rehabilitate sections of the sewer system using the find and fix program.

FY 2020 OBJECTIVES 

To maintain compliance with all Utility Fund financial policies. (Financial Stability)

To continue to reevaluate and adjust the Utility Fund 10 Year Capital Improvements Plan to ensure projects are implemented within the appropriate schedule to meet demands and minimize unnecessary financial impacts to the system’s customers. (Financial Stability)

To utilize modeling and enhanced technology to increase efficiencies in the operation of the utility systems and delivery of service. (Civic Engagement and Responsive City Services)

To continue established programs to minimize sanitary sewer overflows in accordance with the City’s special order by consent. (Civic Engagement and Responsive City Services)

To continue to meet all drinking water standards and regulations. (City Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Water Customers Sewer Customers Water Consumption (mgd) Average Daily Water Plant Production (mgd) Sanitary Sewer Overflows Plan Reviews Percent of Plan Reviews completed within 30 days Debt Service Ratio

FY 18 Actual 25,576 22,506 5.04 6.86 22

FY 19 Projected 25,900 22,800 5.40 6.95 20

FY 20 Estimate 26,200 23,100 5.70 7.05 20

143 100% 1.42

150 100% 1.20

150 100% 1.20

152


UTILITY FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng 471% $ -100% -8% 19% 4% 1% 50% 14% 0% 1% 0% 0% 12% -100% 0% -100% -3%

Interest Earned Capitalized Interest Reserve Sale of Service - Engineering Water Availability Charges Bulk Water Sales Water Service Charges Water Connection Charges Meter Service Charges Hydrant Rental Sewer Service Charges Sewer Connection Charges Special Fees Sewer Availability Charges 2009 Build American Bonds Rebate Miscellaneous Capital Contributions from Development Transfer from General Fund Fund Balance

$

82,774 204,366 3,393,075 3,697,104 19,924,731 108,045 2,850,001 140,000 13,498,778 138,220 459,557 3,544,385 699,457 667,637 1,870,646 -

$

573,175 167,917 3,293,500 3,206,353 20,899,742 77,750 2,862,172 140,000 14,444,101 92,075 485,282 3,330,545 230,660 392,642 5,483,390 -

$

70,000 773,700 185,000 2,234,600 3,153,588 22,290,061 50,000 3,589,800 140,000 14,630,077 75,000 475,000 2,550,000 451,180 100,000 856,802 7,500,000

$

108,258 86,012 2,732,920 1,345,307 9,322,202 94,980 1,483,851 70,000 6,039,097 52,310 235,884 2,883,615 225,592 40,747 856,802 -

155% 0% 46% 122% 43% 42% 190% 41% 50% 41% 70% 50% 113% 50% 41% 100% 0%

$

400,000 170,000 2,662,000 3,285,800 22,503,100 75,000 4,107,500 140,000 14,805,700 75,000 475,000 2,850,000 100,000 7,275,000

Total Revenue

$

51,278,775

$

55,679,303

$

59,124,808

$

25,577,577

43%

$

58,924,100

0%

2019-2020 Requested

% Chng

2019-2020 Recommended

$

% Chng

400,000 170,000 2,662,000 3,285,800 22,503,100 75,000 4,107,500 140,000 14,805,700 75,000 475,000 2,850,000 100,000 7,275,000

471% -100% -8% 19% 4% 1% 50% 14% 0% 1% 0% 0% 12% -100% 0% -100% -3%

58,924,100

0%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Administration Customer Service Line Maintenance Maintenance Water Production Engineering Non-Departmental

$

999,817 1,700,817 3,280,444 3,420,606 9,533,885 1,250,603 31,852,069

$

956,659 1,696,275 3,058,054 3,329,420 10,314,885 1,182,462 35,133,129

$

1,113,354 1,947,022 3,697,867 4,151,631 11,117,907 1,451,593 35,645,433

$

522,348 893,222 1,521,796 1,723,441 4,780,942 679,044 17,667,741

47% 46% 41% 42% 43% 47% 50%

$

1,123,044 1,934,915 3,617,555 4,164,904 11,710,906 1,438,367 34,934,410

1% -1% -2% 0% 5% -1% -2%

$

1,133,543 1,945,525 3,623,240 4,140,788 11,721,047 1,478,982 34,880,975

2% 0% -2% 0% 5% 2% -2%

Total Expenditures

$

52,038,241

$

55,670,885

$

59,124,808

$

27,788,534

47%

$

58,924,100

0%

$

58,924,100

0%

153


DEPARTMENT: PUBLIC UTILITIES - ADMINISTRATION Budget Detail 2016-2017 Actual

Account Number: 501-8951051100.02 51100.04 52100 52210 52400 53100 53300 53320 53500 53600 54100 54200 54500 55210 55230 55420 55500 55810 56001 56011 56012 56017 58200

Salaries and Wages Salaries and Wages - Overtime FICA VRS Retirement Group Life Professional Services Repairs and Maintenance Maintenance Service Contract Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Copier Costs Capital Outlay

Total Operating Expenses

2017-2018 Actual

$

513,840 711 37,166 10,700 6,625 215,084 46 72,204 11,077 98,171 26 5,355 11,668 705 6,722 824 1,146 300 7,449 -

$

999,817

$

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

560,938 285 40,942 (2,222) 3,986 146,929 75 206 50 64,134 11,040 84,736 145 6,139 11,548 1,392 9,803 612 2,035 7,469 6,419

$

580,569 3,000 44,643 62,527 7,605 210,000 200 225 250 250 57,677 11,565 87,076 500 11,958 10,228 4,000 5,500 4,000 2,200 1,000 8,380 -

$

290,286 49 20,870 31,327 3,481 81,326 94 29,002 3,017 43,538 26 2,587 5,954 1,163 4,504 766 957 300 3,104 -

50% 2% 47% 50% 46% 39% 0% 42% 0% 0% 50% 26% 50% 5% 22% 58% 29% 82% 19% 44% 30% 37% -

$

580,569 3,000 44,643 62,527 7,605 210,000 200 240 250 250 68,280 6,100 87,076 500 11,959 11,670 6,200 5,760 4,000 2,300 500 9,415 -

956,659

$

1,113,354

$

522,348

47%

$

1,123,044

2019-2020 Recommended

0% 0% 0% 0% 0% 0% 0% 7% 0% 0% 18% -47% 0% 0% 0% 14% 55% 5% 0% 5% -50% 12% -

$

595,085 3,000 45,754 64,091 7,796 210,000 200 240 250 250 62,599 6,100 85,878 500 11,958 11,668 6,200 5,760 4,000 2,300 500 9,415 -

1%

$

1,133,543

% Chng 3% 0% 2% 3% 3% 0% 0% 7% 0% 0% 9% -47% -1% 0% 0% 14% 55% 5% 0% 5% -50% 12% 2%

53100 - Professional Services: Consulting services. Personnel Summary

Range

Class 144 138 135 132 130 124 123 121 119 119

Director of Public Utilities Assistant Director of Public Utilities Utility Operations Manager Data Quality Control Technician Safety Officer II Accounting Associate II Stock Room Supervisor Executive Secretary Senior Stock Room Clerk Office Assistant

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1 1 1

1 1 1 1 1

1 1 1 1 1 9

2018-2019 Budget

-

2019-2020 Requested 1 1 1 1 1

1 1 1

-

1 1 1 1 1 -

1 1 1 -

8

2019-2020 Recommended

1 1 1

8

1 1 1 1 1 1 1 1 -

8

8

154


DEPARTMENT: PUBLIC UTILITIES - CUSTOMER SERVICE Budget Detail 2016-2017 Actual

Account Number: 501-8952051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53110 53200 53300 53320 53500 54100 54200 54500 55100 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Medical Services Temporary Help Service Fees Repairs and Maintenance Maintenance Service Contracts Printing and Binding Information Technology Fleet Risk Management Utilities Postal Service Telecommunications Employer HDHP Expense Lease of Buildings Travel and Training Dues and Association Memberships Office Supplies Uniform & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

$

2017-2018 Actual

770,368 22,329 21,178 57,388 (10,931) 8,822 342,860 2,721 949 80,035 85,094 217,157 5,800 73 6,590 990 21,270 263 231 2,252 5,949 5,274 6,935 47,220 1,700,817

$

$

830,980 17,267 16,265 61,559 (1,520) 5,878 256,285 9,386 3,651 2,700 4,099 127,318 91,815 209,874 5,769 145 7,180 21,270 1,325 211 2,771 8,100 7,013 6,935 1,696,275

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

$

879,913 25,500 16,611 69,264 94,767 11,527 300 325,000 1,000 9,000 2,700 3,000 83,725 104,179 248,488 5,800 500 9,013 21,270 1,500 500 4,000 7,500 100 14,000 7,865 -

$

432,317 6,463 7,824 32,151 46,640 5,058 106,743 6,286 505 1,125 41,863 45,763 124,244 5,800 47 2,833 3,208 10,635 988 1,232 5,051 3,556 2,890 -

49% 25% 47% 46% 49% 44% 0% 33% 0% 6% 42% 0% 50% 44% 50% 100% 9% 31% 50% 66% 0% 31% 67% 0% 25% 37% -

$

879,913 25,500 24,882 71,168 94,767 11,527 300 270,000 1,000 9,000 2,900 3,000 120,135 99,000 248,488 5,800 500 9,014 21,270 1,750 500 4,000 7,500 100 14,000 8,901 -

0% 0% 50% 3% 0% 0% 0% -17% 0% 0% 7% 0% 43% -5% 0% 0% 0% 0% 0% 17% 0% 0% 0% 0% 0% 13% -

$

899,608 25,500 17,026 70,771 96,888 11,785 300 270,000 1,000 9,000 2,900 3,000 114,102 99,000 251,312 5,800 500 9,013 21,270 1,750 500 4,000 7,500 100 14,000 8,901 -

$

1,947,022

$

893,222

46%

$

1,934,915

-1%

$

1,945,525

% Chng 2% 0% 3% 2% 2% 2% 0% -17% 0% 0% 7% 0% 36% -5% 1% 0% 0% 0% 0% 17% 0% 0% 0% 0% 0% 13% 0%

53100 - Professional Service: Contracted meter reading service. 56014 - Other Operating Supplies: Hand tools and protective equipment for meter service staff. Personnel Summary

Range

Class 133 130 128 121/124 122 118 116

Utility Operations Accounting Manager Assistant Utility Operations Accounting Ma Field Operations Account Manager Accounting Associate I-II Water Distribution Operator Customer Service Representative Water Meter Service Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1 1 3 2 6 8

1 1 1 10 2 8

22

23

2018-2019 Budget

2019-2020 Requested

1 1 1 10 2 -

2019-2020 Recommended

1 1 1 10 2 -

1 1 1 10 2 -

8

8

8

23

23

23

155


DEPARTMENT: PUBLIC UTILITIES - LINE MAINTENANCE Budget Detail 2016-2017 Actual

Account Number: 501-8953051100.02 51100.04 52100 52210 52400 53000.02 53000.16 53100 53110 53300 53320 54100 54200 54500 55100 55230 55310 55410 55420 55500 55852 56001 56011 56014 56017 56024 58200

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchased Services - Road Maintenance Purchased Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Information Technology Fleet Risk Management Utilities Telecommunications Employer HDHP Expense Lease/Rent of Equipment Lease/Rent of Property Travel and Training HRSD Interceptors Interest Payment Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Paving & Construction Supplies Capital Outlay

Total Operating Expenses

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

827,807 156,762 71,058 11,158 12,581 4,500 54 32,031 2,491 970,760 91,476 426,178 352,655 14,000 17,356 350 1,089 112,481 1,028 15,638 133,977 3,189 16,849 4,977

$

833,974 143,789 71,346 7,186 7,296 3,698 3,791 19,605 849,440 4,594 98,940 436,740 278,014 11,274 18,106 5,095 304 7,760 3,538 94,567 1,744 26,172 103,729 3,189 19,166 4,998

$

1,048,291 153,000 91,899 112,901 13,733 5,000 15,800 23,000 4,400 850,000 13,000 137,864 540,494 318,724 15,000 19,039 10,000 10,000 110,000 1,500 21,050 130,500 3,672 20,000 29,000

$

456,322 80,684 39,359 49,109 6,986 1,400 4,435 9,203 311,429 1,875 68,932 211,315 159,362 6,802 6,516 417 7,493 1,344 560 12,484 67,163 1,329 13,687 3,590

44% 53% 43% 43% 51% 28% 28% 40% 0% 37% 14% 50% 39% 50% 45% 34% 0% 13% 0% 37% 59% 51% 36% 68% 12%

$

1,048,013 153,000 91,877 112,871 13,729 5,000 15,800 24,000 4,900 804,000 13,800 151,156 523,165 318,724 15,000 19,039 10,000 10,000 97,000 1,500 21,050 140,000 3,931 20,000 -

3,280,444

$

3,058,054

$

3,697,867

$

1,521,796

41%

$

3,617,555

2019-2020 Recommended

0% $ 0% 0% 0% 0% 0% 0% 4% 11% -5% 6% 10% -3% 0% 0% 0% 0% 0% -12% 0% 0% 7% 7% 0% -100% -2%

$

% Chng

1,054,992 153,000 92,411 113,623 13,820 5,000 15,800 24,000 4,900 804,000 13,800 139,172 523,165 328,037 15,000 19,039 10,000 10,000 97,000 1,500 21,050 140,000 3,931 20,000 -

1% 0% 1% 1% 1% 0% 0% 4% 11% -5% 6% 1% -3% 3% 0% 0% 0% 0% -12% 0% 0% 7% 7% 0% -100%

3,623,240

-2%

53100 - Professional Services: Miss Utility costs, immunizations, sewer cleaning. 53300 - Repairs & Maintenance: Equipment maintenance, paving, manhole repairs. 55410 - Lease of Equipment: Rental of outside repair equipment. 56014 - Other Operating Supplies: Line equipment supplies, protective equipment. Personnel Summary

Range

Class 132 127 124 120/123 122 118 117

Line Maintenance Manager Assistant Line Maintenance Manager Utility Crew Leader Heavy Equipment Operator I-II Line Maintenance Technician Skilled Laborer Utility Systems Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1 3

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

3 12 8

1 1 3 5 3 7 8

1 1 4 5 3 7 8

1 1 4 5 3 7 8

1 1 4 5 3 7 8

28

28

29

29

29

-

156


DEPARTMENT: PUBLIC UTILITIES - MAINTENANCE Budget Detail 2016-2017 Actual

Account Number: 501-8954051100.02 51100.04 52100 52210 52400 53000.16 53100 53110 53300 53320 54100 54200 54500 55100 55230 55310 55410 55500 55810 56001 56011 56014 56017 58200

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchased Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Information Technology Fleet Risk Management Utilities Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

$

2017-2018 Actual

782,192 122,455 65,527 12,460 10,660 945 8,377 336,281 106,704 480,849 291,285 236,717 17,641 420 760,091 3,386 6,973 786 12,685 160,982 3,189 -

$

3,420,606

$

2018-2019 Budget

914,015 95,159 72,813 (7,882) 6,798 1,714 346 330,625 3,788 105,262 551,527 247,210 239,753 19,230 2,000 526,156 4,455 6,316 910 27,676 178,335 3,215 3,329,420

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

982,053 142,800 86,051 105,767 12,865 1,616 8,000 3,700 360,000 3,825 99,301 699,635 301,071 300,000 19,376 800,000 16,000 7,000 2,500 18,000 152,500 3,672 25,900

$

450,364 46,029 35,784 48,255 5,674 737 70 126,221 1,594 49,651 289,391 150,536 81,020 7,785 341,944 571 6,351 515 11,402 51,359 1,329 16,860

46% 32% 42% 46% 44% 46% 1% 0% 35% 42% 50% 41% 50% 27% 40% 43% 4% 91% 21% 63% 34% 36% 65%

$

1,026,053 143,800 89,494 110,506 13,441 1,800 4,000 4,200 360,000 4,100 129,309 684,738 312,856 300,000 20,376 730,000 10,000 7,000 2,500 22,500 170,800 3,931 13,500

4% 1% 4% 4% 4% 11% -50% 14% 0% 7% 30% -2% 4% 0% 5% -9% -38% 0% 0% 25% 12% 7% -48%

$

1,044,370 143,800 90,895 112,479 13,681 1,800 4,000 4,200 360,000 4,100 116,715 679,572 285,569 300,000 19,376 730,000 10,000 7,000 2,500 22,500 170,800 3,931 13,500

6% 1% 6% 6% 6% 11% -50% 14% 0% 7% 18% -3% -5% 0% 0% -9% -38% 0% 0% 25% 12% 7% -48%

$

4,151,631

$

1,723,441

42%

$

4,164,904

0%

$

4,140,788

0%

53100 - Professional Services: Immunizations, Air Vac evaluations. 53300 - Repair & Maintenance: Pump station repairs and vacuum services. 55410 - Lease of Equipment: Lease of portable pumps and generators. 56014 - Other Operating Supplies: Supplies and protective gear. Personnel Summary

Range

Class 132 127 126 125 124 123 122 118 117

Maintenance Manager Assistant Maintenance Manager Pump Station Instrumentation & Control Su Electronics Technician Utility Crew Leader Heavy Equipment Operator II Pump Station Mechanic Skilled Laborer Utility Systems Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1

2018-2019 Budget

9 2 8

2 2 1 9 1 8

2 2 1 9 1 8

25

25

25

26

2 2

-

1 1

2019-2020 Recommended 1 1 1 2 2 1 9 1 8

-

1 1

2019-2020 Requested

-

1 1 1 2 2 1 9 1 8 26

157


DEPARTMENT: PUBLIC UTILITIES - WATER PRODUCTION Budget Detail 2016-2017 Actual

Account Number: 501-8955051100.02 51100.04 51100.06 52100 52210 52400 53000.16 53100 53110 53300 53320 53500 53600 54100 54200 54500 55100 55210 55230 55310 55311 55410 55500 55810 55853 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchases Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Printing and Binding Advertising Information Technology Fleet Risk Management Utilities Postal Service Telecommunications Employer HDHP Expense Well Mitigation Claims Lease/Rent of Equipment Travel and Training Dues and Association Memberships Bulk Water Purchase Office Supplies Uniforms & Wearing Apparel Books & Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

$

$

2017-2018 Actual

1,242,301 146,123 99,346 8,830 16,315 927 110,702 120,150 101,397 119 269 113,975 53,864 348,264 719,367 1,351 24,219 374,321 6,701 102,924 5,507,237 2,300 10,829 414,117 7,937 -

$

9,533,885

$

2018-2019 Budget

1,332,087 114,177 103,053 648 10,008 2,987 85,261 89,719 89,706 141 140,316 65,245 301,393 838,121 1,065 24,731 375,175 9,205 98,856 6,137,998 1,135 17,033 466,675 7,950 2,200

$

10,314,885

$

2018-2019 Exp to Dec

1,383,564 150,000 117,318 149,010 18,125 2,000 104,100 3,400 115,150 138,700 1,000 1,000 125,911 97,822 337,684 900,000 2,500 18,851 10,000 483,000 14,300 99,150 6,257,000 3,000 18,500 552,700 9,122 5,000

$

11,117,907

$

642,596 73,487 51,017 69,786 8,292 853 39,586 57,334 17,745 51 62,956 33,597 168,842 349,025 882 10,132 237,577 7,224 95,609 2,627,444 460 8,658

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

1,383,564 150,000 117,318 149,010 18,125 3,750 113,600 3,400 115,150 138,280 1,000 1,000 146,176 76,000 337,684 825,000 2,500 18,851 10,000 488,000 14,300 109,850 6,892,250 3,000 18,500 559,700 9,898 5,000

0% 0% 0% 0% 0% 88% 9% 0% 0% 0% 0% 0% 16% -22% 0% -8% 0% 0% 0% 1% 0% 11% 10% 0% 0% 1% 9% 0%

$

211,313 3,307 3,171

46% 49% 43% 47% 46% 43% 38% 0% 50% 13% 5% 0% 50% 34% 50% 39% 35% 54% 0% 49% 51% 96% 42% 15% 47% 38% 36% 63%

1,402,613 150,000 118,775 151,061 18,374 3,750 113,600 3,400 115,150 138,280 1,000 1,000 142,086 76,000 329,108 825,000 2,500 18,851 10,000 488,000 14,300 109,850 6,892,250 3,000 18,500 559,700 9,898 5,000

1% 0% 1% 1% 1% 88% 9% 0% 0% 0% 0% 0% 13% -22% -3% -8% 0% 0% 0% 1% 0% 11% 10% 0% 0% 1% 9% 0%

4,780,942

43%

$

11,710,906

5%

$

11,721,047

5%

53100 - Professional Services: Lab testing services, toxicity and alkaline tests. 53300 - Repairs & Maintenance: Lab equipment maintenance and services contracts; grass cutting, etc. 55853 - Bulk Water Purchase: Portsmouth water purchase. 56014 - Other Operating Supplies: Lab chemicals and supplies. Personnel Summary

Range

Class 137 135 134 127 127 126 125 125 122/124 122 117 114

Water Production Manager Laboratory Manager Assistant Water Production Manager Water Maintenance Supervisor Senior Water Treatment Plant Operator Quality Control Technician Water Maintenance Mechanic Electronics Technician Water Treatment Plant Operator I - II Water Distribution Operator (LAB) Utility Systems Worker Custodial Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1 1 1 7 4 3

2018-2019 Budget

3 2 4 1

2 2 4 1

1 1 1 1 9 4 3 1 1 2 3 1

28

28

28

-

1 1 1 1 8 4 3

2019-2020 Requested

-

2019-2020 Recommended 1 1 1 1 9 4 3 1 1 2 3 1

1 1 1 1 9 4 3 1 1 2 3 1

28

28

158


DEPARTMENT: PUBLIC UTILITIES - ENGINEERING Budget Detail 2016-2017 Actual

Account Number: 501-8956051100.02 51100.04 52100 52210 52400 53000.16 53100 53110 53300 53320 53500 54100 54200 54500 55100 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchases Services - Refuse Collection Professional Services Medical Services Repairs and Maintenance Maintenance Service Contract Printing and Binding Information Technology Fleet Risk Management Utilities Postal Service Telecommunications Employer HDHP Expense Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

2017-2018 Actual

$

784,332 7,701 57,405 11,461 10,909 2,312 101,356 50,754 166,021 653 8,536 29,112 1,118 466 1,189 2,849 224 4,955 9,250

$

$

1,250,603

$

2018-2019 Budget

756,097 8,438 55,680 8,827 6,157 576 1,800 55 104,132 56,703 136,105 3,600 452 9,010 29,112 2,388 983 1,803 4,490 333 4,971 (9,250) 1,182,462

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

887,505 20,000 69,424 95,584 11,626 100 1,500 3,000 2,000 500 63,308 67,266 158,246 3,600 750 11,771 29,112 9,000 1,500 3,000 4,000 500 2,500 5,800 -

$

421,925 7,691 31,507 45,533 5,785 110 750 20 31,654 24,391 79,123 2,973 1 3,753 1,458 14,556 1,692 695 509 2,459 393 2,065 -

48% 38% 45% 48% 50% 0% 7% 0% 38% 4% 50% 36% 50% 83% 0% 32% 50% 19% 46% 17% 61% 0% 16% 36% -

$

870,124 15,000 67,712 93,712 11,399 100 1,500 3,000 2,000 500 78,538 64,484 158,246 3,600 750 11,772 29,112 9,000 1,500 3,000 4,000 500 2,500 6,318 -

-2% -25% -2% -2% -2% 0% 0% 0% 0% 0% 24% -4% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 9% -

$

906,281 20,000 70,861 97,607 11,872 100 1,500 3,000 2,000 500 74,414 64,389 154,407 3,600 750 11,771 29,112 9,000 1,500 3,000 4,000 500 2,500 6,318 -

2% 0% 2% 2% 2% 0% 0% 0% 0% 0% 18% -4% -2% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 9% -

$

1,451,593

$

679,044

47%

$

1,438,367

-1%

$

1,478,982

2%

Personnel Summary

Range

Class 138 132/134/136 132 130 125/126/127 125

Utility Engineering Manager Civil Engineer I-III Construction Manager Senior Engineering Technician Construction Inspector I-III Engineering Technician

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 4 1

2018-2019 Budget

5 3

1 4 1 2 5 1

14

14

-

2019-2020 Requested 1 4 1 2 6

-

2019-2020 Recommended 1 4 1 2 6

14

1 4 1 2 6 -

14

14

159


DEPARTMENT: PUBLIC UTILITIES - NONDEPARTMENTAL Budget Detail 2016-2017 Actual

Account Number: 501-9140051100.27 52100 52001 52600 54500 55305 55306 55307 55424 55890 58211 58225 59902 59906 95100-59110 95100-59120 95100-59130 93000-50000.165 93000-50000.501 93000-50000.601

Leave Compensation $ Leave Compensation - FICA Western Tidewater Water Authority Unemployment Expense Risk Management Expense Employer Pension Expense OPEB Expense OPEB Expense - VRS Plans Contribution to Reserve Bad Debt Expense Depreciation Loss (Gain) on Disposition of Assets Contingency Environmental Incentive Reimbursement Bond Principal Bond Interest Bond Coupon & Handling Transfer to GF - Indirect Cost Transfer to PU - Capital Projects Transfer to Fleet

Total Operating Expenses

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

58,829 4,514 36,299 (1,338) 284,154 438,551 426,501 13,000,842 127,000 13,441,794 871,372 663,551 2,500,000 -

$

62,061 4,742 44,244 (9,968) 346,886 65,090 228,460 8,619 313,675 15,406,926 168,367 41,000 14,185,764 322,441 644,822 3,300,000 -

$

40,000 3,000 50,000 5,000 326,389 2,854,865 450,000 328,555 100,000 6,566,380 15,813,118 100,000 651,324 7,500,000 856,802

$

4,882 367 462 364 163,195 856,802 35,577 58,750 7,850,901 13,977 325,662 7,500,000 856,802

12% 12% 1% 7% 50% 30% 0% 0% 59% 0% 50% 14% 50% 100% 100%

$

40,000 3,000 50,000 5,000 326,389 3,679,341 400,000 348,410 100,000 7,071,380 14,839,450 100,000 696,440 7,275,000 -

31,852,069

$

35,133,129

$

35,645,433

$

17,667,741

50%

$

34,934,410

% Chng

2019-2020 Recommended

0% $ 0% 0% 0% 0% 29% -11% 6% 0% 8% -6% 0% 7% -3% -100% -2%

$

% Chng

40,000 3,000 50,000 5,000 263,928 3,679,341 400,000 509,737 100,000 7,071,380 14,839,450 100,000 544,139 7,275,000 -

0% 0% 0% 0% -19% 29% -11% 55% 0% 8% -6% 0% -16% -3% -100%

34,880,975

-2%

160


THIS PAGE INTENTIONALLY BLANK


STORMWATER FUND DESCRIPTION The Stormwater Fund is a self-sustaining enterprise fund comprised of the divisions of stormwater engineering and mosquito control which oversee initiatives related to infrastructure construction, maintenance, and regulatory compliance. Initiatives include stormwater, transportation, and environmental improvement projects; plan review, inspections, permitting and regulatory compliance of development projects; stormwater asset management; permit issuance impacting City right of ways; land acquisition services; administration of the City’s Virginia Pollutant Discharge Elimination System (VPDES) permit to ensure compliance with regulatory requirements; and mosquito control. FY 2019 ACCOMPLISHMENTS 

Completed several projects including the Old College Drive Drainage Improvements and Pughsville Drainage Improvement Project Phase I.

Continued to streamline the process of performing reviews and issuing approvals by restructuring the rightof-way permit process.

Conducted citizen education and engagement on coastal cleanup, recycling, litter prevention, and stormwater and water quality initiatives.

Partnered with the Hampton Roads Sanitation District (HRSD), the Virginia Department of Health Division of Shellfish Sanitation (VDH DSS) and the Nansemond River Preservation Alliance to identify and remediate sources of bacteria pollution in the Nansemond River and its tributaries.

Treated over 120,000 acres to assist mosquito control throughout the City.

FY 2020 OBJECTIVES 

To provide quality review and recommendations regarding land use applications in accordance with the Unified Development Ordinance and Comprehensive Plan. (Civic Engagement and Responsive City Services)

To continue to address transportation safety and environmental protection concerns through quality reviews and approval of development plans. (Civic Engagement and Responsive City Services)

To provide for the protection and safety of public health through the suppression, abatement and eradication of mosquito populations.(Leisure, Health, and Wellness)

STATISTICS/PERFORMANCE MEASURES Stormwater Engineering: Development Plans reviewed Development Plan reviews completed within review timeframes Construction Inspections performed Stormwater education and outreach events Stormwater BMP inspections Mosquito Control: Traps set for the whole mosquito season Acres treated with adulticide

FY 18 Actual

FY 19 Projected

FY 20 Estimate

123 93%

125 95%

130 98%

1,268 38 316 124,476 1,832 198,847

1,300 38 337 135,000 1,900 200,000

1,400 38 350 140,000 1,900 200,000 161


STORMWATER UTILITY FUND Revenue 2016-2017 Actual Penalties and Interest Interest Earnings Sale of Services - Capital Projects Sale of Services - Road Maintenance Sale of Services - General Fund (PW Admin) Permit and Inspection Fees Sale of Services - Refuse Stormwater Utility Fee Miscellaneous Revenue Transfer from Mosquito Fund Balance Total Revenue

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

34,063 8,009 610,194 170,000 399,477 515,397 30,000 4,254,095 112,870 -

$

49,322 26,477 800,516 249,200 450,000 358,156 35,000 4,395,393 37,224 808,600 -

$

750,000 249,200 450,000 300,000 35,000 4,313,783 1,148,882

$

31,577 400,310 124,600 225,000 221,811 17,500 1,878,812 25,366 -

53% 50% 50% 74% 50% 44% 0%

$

750,000 249,200 450,000 315,000 35,000 4,491,180 -

$ 0% 0% 0% 5% 0% 4% -100%

750,000 249,200 450,000 315,000 35,000 4,497,984 -

0% 0% 0% 5% 0% 4% -100%

$

6,134,104

$

7,209,889

$

7,246,865

$

2,924,976

40%

$

6,290,380

-13%

6,297,184

-13%

2019-2020 Requested

% Chng

A B C D E F

G

$

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Engineering Mosquito Control

$

4,944,215 768,655

$

4,565,076 806,548

$

6,434,594 812,270

$

3,026,213 316,406

47% 39%

$

5,466,700 823,680

-15% 1%

$

5,446,098 851,086

-15% 5%

Total Expenditures

$

5,712,870

$

5,371,625

$

7,246,865

$

3,342,619

46%

$

6,290,380

-13%

$

6,297,184

-13%

A - Service revenue for management of Capital Projects by Engineering included right of way acquisition. B - Revenue to provide for the cost of Right of Way, Asset Management, permit services to the Road Maintenance Division C - Revenue for general engineering services provided to Public Works . D - Developer fees based on flat rate fees for plan review and inspections. E - Services by Eng'g staff to the Refuse Fund. F - Represents estimated 65,760 ERU's @ $6.00 p/month fee G - Revenue to provide improvements within the Capital Budget.

162


DIVISION: STORMWATER UTILITY - ENGINEERING (Department of Public Works) Budget Detail 2016-2017 Actual

Account Number: 514-82220 51100.02 51100.04 51100.06 52100 52210 52400 53000.04 53100 53100.18 53200.00 53500 53600 54100 54200 54500 55210 55230 55310 55420 55500 55810 56001 56012 56014 56017 58200 58211 91400-55305 91400-55306 91400-55307 91400-59902 93000-50000.165 93000-50000.310 95100-59120

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Road Maint. Fund Professional Services HRPDC Stormwater Management Fees Temporary Help Services Fees Printing and Binding Advertising Information Technology Fleet Risk Management Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay - Additions Depreciation Employer Pension Expense OPEB Expense OPEB Expense - VRS Plans Contingency Transfer to GF-Indirect Cost Transfer to Capital Project Interest

Total Operating Expenditures

$

2017-2018 Actual

2,038,221 4,976 29,980 151,561 11,165 26,402 300,000 114,132 22,647 251,515 57,726 412,903 801 24,330 3,733 74,628 17,839 7,972 5,204 350 6,700 20,473 4,233 127,432 265,941 -

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

2,116,168 1,820 14,103 153,596 3,298 16,469 300,000 149,972 29,918 1,154 1,482 253,134 44,349 384,064 890 26,546 6,290 74,628 22,404 11,365 4,214 6,222 20,542 2,250 144,941 222,907 88,846 3,977 284,527 175,000 -

$

2,302,392 5,000 45,641 176,515 247,968 30,161 300,000 325,000 30,000 500 244,948 53,481 463,882 1,250 29,569 74,625 22,000 11,700 12,000 1,400 20,000 23,874 716,397 276,291 1,020,000 -

$

1,076,457 2,070 7,026 79,463 116,591 14,146 30,932 58,405 30,096 122,474 21,696 231,941 378 11,282 37,313 8,177 7,875 890 2,550 8,530 (225) 138,146 1,020,000 -

47% 41% 15% 45% 47% 47% 10% 18% 100% 0% 50% 41% 50% 30% 38% 50% 37% 67% 7% 0% 13% 36% 0% 50% 100% -

$

2,239,831 20,000 24,052 174,717 241,230 29,342 300,000 325,000 30,000 500 244,948 54,000 463,882 1,250 29,569 74,625 27,000 11,700 12,000 1,400 20,000 23,874 841,489 276,291 -

-3% $ 300% -47% -1% -3% -3% 0% 0% 0% 0% 0% 1% 0% 0% 0% 0% 23% 0% 0% 0% 0% 0% 17% 0% -100% -

2,273,923 5,000 46,782 174,338 244,901 29,788 300,000 325,000 30,000 500 269,243 54,000 454,426 1,250 30,021 74,628 27,000 11,700 12,000 1,400 20,000 26,463 599,672 421,959 12,104

-1% 0% 2% -1% -1% -1% 0% 0% 0% 0% 10% 1% -2% 0% 2% 0% 23% 0% 0% 0% 0% 11% -16% 53% -100% -

$

4,565,076

$

6,434,594

$

3,026,213

47%

$

5,466,700

-15%

5,446,098

-15%

318,352 645,000 4,944,215

2018-2019 Budget

$

53000.04 - Purchased Services - Road Maintenance Fund: Residential BMP maintenance and enhanced street sweeping. 55810 - Dues & Memberships: HRPDC dues for Regional Stormwater Phase II. Personnel Summary

Range

Class 138 137 132/134/136 137 135 134 134 132 130 130 130 125/126/127 127 125 125 124 123 123 123 121 121 120 118

Assistant Director of Public Works Development Plan Manager Civil Engineer I-III Capital Improvement Project Manager Environmental Programs Manager Real Estate Manager for Acquisition Enterprise Programs Manager Construction Manager Senior Engineering Technician Land Acquisition Agent Environmental Specialist Construction Inspector I-III Asset Manager Land Acquisition Technician Engineering Technician Accounting Associate II Permit Technician Litter Control Coordinator Asset Management Data Technician Land Acquisition Aide Engineering Aide Accounting Technician Customer Service Representative

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1

1 1 7 1 1 1 1 1 1 3 1 8 1 1 5 2 1 1 1 1 1

8 1 1 1 1 1 3 1 8 1 1 5 1 1 1 2 2 1 41

2018-2019 Budget

-

2019-2020 Requested 1 1 7 1 1 1 1 1 1 3 1 8 1 1 5 2 1 1 1 1 1

-

% Chng

2019-2020 Recommended

1 1 7 1 1 1 -

% Chng

1 1 7 1 1 1 -

1 1 3 1 8 1 1 5 2 1 1 1 1 1 -

1 1 3 1 8 1 1 5 2 1 1 1 1 1 -

1

1

1

1

42

42

41

41

163


DIVISION: STORMWATER UTILITY - MOSQUITO CONTROL (Department of Public Works) Budget Detail 2016-2017 Actual

Account Number: 514-5131051100.02 51100.04 51100.06 52100 52210 52400 53000.02 53000.16 53100 53300 53500 54100 54200 54500 55210 55230 55310 55420 55500 55810 56001 56011 56012 56014 56017 58200

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Road Maint. Fund (Dit Purchased Services - Refuse Collection Professional Services Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Postage Telecommunications Exployer HDHP Expense Lease/Rent of Building Travel & Training Dues and Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay

Total Operating Expenses

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

277,919 1,830 41,737 24,088 4,213 3,769 60,000 9,002 753 800 49,146 39,067 80,862 203 1,746 1,290 2,599 535 835 1,064 162,764 1,872 2,561

$

313,080 998 46,359 29,256 (2,171) 2,486 60,000 2,481 13,584 2,686 345 56,959 31,460 67,404 353 1,596 4,987 3,817 120 310 2,692 157,930 1,875 7,943

$

320,895 1,500 43,771 28,012 34,560 4,204 60,000 15,000 5,000 1,000 21,745 41,474 77,881 1,450 1,980 15,000 3,413 700 1,000 2,500 250 129,000 1,936 -

$

160,449 1 27,707 14,145 17,315 2,102 1,447 9,925 258 10,873 19,648 38,941 279 722 833 1,000 290 299 528 40 8,823 780 -

50% 0% 63% 50% 50% 50% 0% 66% 5% 0% 50% 47% 50% 19% 36% 0% 29% 41% 30% 21% 16% 7% 40% -

$

320,895 1,500 52,272 28,662 34,560 4,236 60,000 3,000 15,000 5,000 1,000 21,745 40,400 77,881 1,450 1,980 15,000 3,413 700 1,000 2,800 250 129,000 1,936 -

0% 0% 19% 2% 0% 1% 0% 0% 0% 0% 0% -3% 0% 0% 0% 0% 0% 0% 0% 12% 0% 0% 0% -

$

328,921 1,500 44,865 28,709 35,425 4,309 60,000 3,000 15,000 5,000 1,000 44,688 40,400 80,221 1,450 1,982 15,000 3,413 700 1,000 2,800 250 129,000 2,453 -

3% 0% 2% 2% 3% 3% 0% 0% 0% 0% 106% -3% 3% 0% 0% 0% 0% 0% 0% 12% 0% 0% 27% -

768,655

$

806,548

$

812,270

$

316,406

39%

$

823,680

1%

$

851,086

5%

Personnel Summary

Range

Class 132 130 120 118

Mosquito Control Superintendent Mosquito Control Biologist Mosquito Control Crew Leader Mosquito Control Technician

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 2 1 3

1 2 1 3

1 2 1 3

1 2 1 3

1 2 1 3

7

7

7

7

7

164


REFUSE FUND DESCRIPTION The Refuse Fund is a self-sustaining enterprise fund created to account for and manage the City’s refuse collection services. The fund generates revenue through a monthly fee for weekly residential refuse collection, curbside recycling, the sale of trash cans, and bulk collection services. The Department of Public Works oversees the City’s refuse collection services. FY 2019 ACCOMPLISHMENTS 

Removed residents.

Continued expansion of curbside recycling to all residents receiving City trash collection, rerouting nearly 5,600 tons of recyclable materials from the regional landfill.

Provided timely trash collection for more than 31,000 residences on a weekly basis.

84,000

special/bulk

collections

for

Suffolk

FY 2020 OBJECTIVES 

To promote and expand the curbside recycling program. (Civic Engagement and Responsive City Services)

To protect the health and safety of the public by providing exceptional and cost effective collection and disposal of solid waste. (Civic Engagement and Responsive City Services)

To provide excellent customer service to refuse customers. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Tons of refuse collected Tons of recycling collected Recycling participation rate

FY 18 Actual 39,115 5,511 63%

FY 19 Projected 43,000 6,100 65%

FY 20 Estimate 46,000 6,400 67%

165


REFUSE FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Refuse Services Fee Automated Refuse Containers Special Events Weekly Refuse Collection Recycling Bins Sale of Service - Mosquito Sale of Service - DBOD Refuse Collection Sale of Service - RM Refuse Collection Sale of Service - GF Refuse Collection Sale of Service - PU Refuse Collection Sale of Service - Aviation Refuse Collection Sale of Service - Fleet Refuse Collection Bulk Refuse Fees Miscellaneous Revenue Dumpster Service Landfill Host Fee Penalties & Interest Fund Balance

$

5,843,838 35,820 19,660 216 420 35,797 19,604 52,350 1,872 1,230 909 45,771 7,911 142,279 112,595 -

$

6,860,323 46,740 2,703 161 2,481 36,668 42,022 76,032 10,533 2,869 1,417 34,343 4,105 237,365 218,658 214,194 -

$

6,992,669 37,500 57,191 32,210 77,647 19,816 3,150 1,854 44,500 250,206 425,000 586,690

$

3,549,648 24,830 930 99 1,447 34,078 19,608 46,657 8,361 1,601 737 13,198 2,005 133,003 125,306 55,429 -

51% 66% 60% 61% 60% 42% 51% 40% 30% 53% 29% 0%

$

7,563,021 46,000 3,000 97,128 45,000 90,000 19,816 3,150 1,854 44,500 250,206 454,000 456,706

8% 23% 70% 40% 16% 0% 0% 0% 0% 0% 7% -22%

$

7,563,021 46,000 3,000 58,000 45,000 78,854 21,750 3,150 1,854 44,500 250,206 454,000 522,314

8% 23% 1% 40% 2% 10% 0% 0% 0% 0% 7% -11%

Total Revenue

$

6,320,270

$

7,790,614

$

8,528,433

$

4,016,935

47%

$

9,074,381

6%

$

9,091,649

7%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Refuse Services

$

5,558,317

$

6,948,050

$

8,528,433

$

4,070,995

48%

$

9,074,381

6%

$

9,091,649

7%

Total Expenditures

$

5,558,317

$

6,948,050

$

8,528,433

$

4,070,995

48%

$

9,074,381

6%

$

9,091,649

7%

166


REFUSE FUND Budget Detail 2016-2017 Actual

Account Number: 520-42320 51100.02 51100.04 51100.06 52100 52210 52400 53000 53000.06 53000.42 53100.00 53100.22 53300 53500 54100 54200 54500 55100 55210 55230 55310 55500 55810 56001 56011 56014 56017 58200 58211 91400-55305 91400-55306 91400-55307 91400-59902 93000-50000.165 95100-59110 95100-59120

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Purchased Services - Landfill/Recycling Purchased Services - Stormwater Purchased Services - Road Maintenance Professional Services Medical Services Repair and Maintenance Printing and Binding Information Technology Fleet Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Capital Outlay Depreciation Employer Pension Expense OPEB Expense OPEB Expense - VRS Plans Contingency Transfer to GF-Indirect Cost Principle Interest

Total Operating Expenses

$

2017-2018 Actual

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

1,345,440 83,226 14,853 102,574 6,586 17,562 1,073,224 30,000 55,000 33,459 800 127,682 1,571,402 482,844 16,480 1,564 3,426 1,140 580 6,966 4,129 20,204 89,893 3,189 3,362 140,107 237,746 84,880

$

1,442,839 43,800 7,602 105,749 (17) 11,040 2,311,443 35,000 55,000 17,256 580 151,646 1,649,941 418,379 23,369 1,629 3,825 3,618 2,771 6,166 2,592 41,708 92,928 3,210 3,362 134,780 72,527 2,296 235,036 67,976

$

1,470,228 56,000 116,756 158,344 19,260 3,703,230 35,000 76,024 3,500 35,000 1,050 199,148 1,688,828 498,724 19,500 1,350 4,856 1,500 11,710 8,500 23,500 98,186 4,008 5,000 25,000 228,279 35,951

$

685,612 46,482 51,830 73,983 8,981 1,628,139 17,500 38,012 5,618 99,574 900,518 249,362 1,926 605 1,638 216 5,700 2,266 16,936 45,881 1,329 114,140 74,747

47% 83% 44% 47% 47% 44% 50% 50% 0% 16% 0% 50% 53% 50% 10% 45% 34% 14% 49% 27% 72% 47% 33% 0% 0% 50% 208%

$

1,470,228 56,000 116,756 158,344 19,260 3,609,443 35,000 76,024 12,000 3,500 35,000 1,050 199,148 2,023,710 498,724 25,000 1,350 4,856 1,500 11,710 8,500 45,000 50,000 4,008 125,000 95,741 228,279 159,250

5,558,317

$

6,948,050

$

8,528,433

$

4,070,995

48%

$

9,074,381

% Chng

2019-2020 Recommended

0% $ 0% 0% 0% 0% -3% 0% 0% 0% 0% 0% 0% 20% 0% 28% 0% 0% 0% 0% 0% 91% -49% 0% 2400% 283% 0% 343% 6%

$

% Chng

1,496,558 56,000 118,771 161,179 19,605 3,609,443 35,000 76,024 12,000 3,500 35,000 1,050 215,176 2,023,710 498,661 25,000 1,350 4,856 1,500 11,710 8,500 45,000 50,000 4,267 125,000 293,539 130,000 29,250

2% 0% 2% 2% 2% -3% 0% 0% 0% 0% 0% 8% 20% 0% 28% 0% 0% 0% 0% 0% 91% -49% 6% 2400% -100% 29% -19%

9,091,649

7%

53000 - Purchased Services - Recycling: Convenience center recycling; Hazardous waste program; TFC recycling 53300 - Repair & Maintenance: Front end dumpster loader repairs; sanitization and repairs of containers 55810 - Dues & Memberships: HRPDC dues for Hampton Roads Clean Community & Debris management. Personnel Summary

Range

Class 130 124 123 121/122 121 116 114

Refuse Supervisor Refuse Field Supervisor Customer Service Supervisor Refuse Equipment Operator I-II Refuse Inspector Refuse Dispatcher Refuse Worker

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 26 2 2 8

1 1 1 26 2 2 7

1 1 1 26 2 2 7

1 1 1 26 2 2 7

1 1 1 26 2 2 7

40

40

40

40

40

-

167


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FLEET MANAGEMENT FUND DESCRIPTION The Division of Fleet Management is operated as an internal service fund for the purpose of providing equipment and vehicles to City departments. The Division also houses a portion of the school transportation personnel and supplies them with controlled inventory and computerized maintenance records. FY 2019 ACCOMPLISHMENTS 

Continued high fleet availability of over 89% and work order completion time of 7 days or less.

Maintained parts stockroom efficiency by accomplishing an annual inventory turns rate of 4.7.

Preserved an immediate parts fill rate of 86%.

Recognized as meeting the standards to achieve the A.S.E. Blue Seal of Excellence by the National Institute of Automotive Service Excellence.

FY 2020 OBJECTIVES 

To utilize municipal and state contracts to obtain competitive pricing for the purchase of City assets. (Financial Stability)

To continue to maintain a strong replacement program to ensure fleet customers have safe, proper equipment and lower the expense of repairing an aging fleet. (Financial Stability)

To communicate clearly with departments to understand their fleet needs and better serve the City organization. (Civic Engagement and Responsive City Services)

STATISTICS/PERFORMANCE MEASURES Number of Fleet Work Orders received Average Work Order completion time Percent of time Fleet is available for users Parts Inventory Turns Immediate Parts Fill Rate

FY 18 Actual 7,081 6 days 90% 4.8 84%

FY 19 Projected 7,000 6 days 90% 4.7 80%

FY 20 Estimate 7,000 6 days 90% 4.7 80%

168


FLEET MANAGEMENT FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng $ 18% 9% -100% -100% -100%

Interest on Investments Sale of Service - Interfund Revenue Sale of Service - Intergovernmental Revenue Sale of Surplus Property Miscellaneous Transfer from General Fund Transfer from Public Utilities Fund Balance

$

29,958 9,275,152 705,465 736,979 53,295 -

$

88,095 9,498,908 774,960 434,699 780 -

$

10,166,643 833,749 1,143,198 856,802 615,200

$

229 4,824,254 370,843 100,709 1,143,198 856,802 -

47% 44% 100% 100% 0%

$

11,957,554 910,367 -

Total Revenue

$

10,800,850

$

10,797,441

$

13,615,592

$

7,296,036

54%

$

12,867,921

-5%

2019-2020 Requested

% Chng

2019-2020 Recommended

$

% Chng

11,957,554 910,367 1,900,250

18% 9% -100% -100% 209%

14,768,171

8%

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Fleet Management

$

11,285,173

$

11,136,401

$

13,615,592

$

3,374,192

25%

$

12,867,921

-5%

$

14,768,171

8%

Total Expenditures

$

11,285,173

$

11,136,401

$

13,615,592

$

3,374,192

25%

$

12,867,921

-5%

$

14,768,171

8%

Sale of Service - Intergovernmental Revenue - includes Fleet service to WTCSB, Health Dept., WTRJ, School Transportation, VRT.

169


DIVISION: FLEET MANAGEMENT (Department of Public Works) Budget Detail 2016-2017 Actual

Account Number: 601-1252051100.02 51100.04 52100 52210 52400 53000.16 53300 53320 53500 54100 54500 55100 55210 55230 55310 55410 55500 55810 56001 56007.04 56007.06 56011 56014 56017 91400-55305 91400-55306 91400-55307 91400-59902 95100-59120 93000-50000.165 93000-50000.310

Salaries and Wages $ Salaries and Wages - Overtime FICA VRS Retirement Group Life Purchased Services - Refuse Collection Repairs and Maintenance Maintenance Service Contracts Printing and Binding Information Technology Risk Management Utilities Postal Services Telecommunications Employer HDHP Expense Lease/Rent of Equipment Travel and Training Dues and Association Memberships Office Supplies Vehicle & Power Equipment Fuels Vehicle & Power Equipment Supplies Uniforms & Wearing Apparel Other Operating Supplies Copier Costs Employer Pension Expense OPEB Expense OPEB Expense - VRS Plans Contingency Interest Transfer to GF-Indirect Cost Transfer to Capital

Total Operating Expenses

$

Expenses Related to Asset Acquisition 58200 Capital Outlay 58211 Depreciation 58225 Loss (Gain) on Disposition of Assets Total Annual Budget

2017-2018 Actual

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

881,354 28,459 65,845 7,272 11,361 909 29,719 11,723 777 77,062 602,982 30,470 62 1,982 17,931 5,885 1,016 2,948 1,262,212 2,418,062 4,616 96,659 8,516 48,097 237,345 351,523 -

$

959,629 22,254 70,784 1,375 7,363 1,417 19,970 11,299 81,114 559,013 30,264 40 2,094 1,000 17,828 4,983 908 1,340 1,477,099 2,196,576 5,610 68,417 8,525 26,522 38,077 1,501 142,874 311,652 -

$

1,017,266 27,050 79,890 109,180 13,326 1,854 40,200 15,000 96,260 588,442 41,000 150 3,883 41,161 6,000 1,500 4,500 1,972,835 2,400,000 10,000 73,000 9,597 27,165 222,813 291,159 -

$

464,306 5,148 34,021 49,136 5,942 737 7,003 2,518 48,130 294,221 13,417 9 986 16,752 968 1,124 688 704,735 1,143,700 2,286 17,715 3,548 114,510 145,580 -

46% 19% 43% 45% 45% 40% 17% 17% 50% 50% 33% 6% 25% 41% 16% 75% 15% 36% 48% 23% 24% 37% 0% 51% 50% -

$

1,035,005 27,050 81,247 111,470 13,559 1,854 40,200 15,000 96,260 588,442 41,000 150 3,883 41,161 6,000 1,500 4,500 2,105,280 2,400,000 10,000 73,000 9,600 222,813 291,159 -

6,204,786

$

6,069,526

$

7,093,232

$

3,077,182

43%

$

7,220,133

2%

297,010 -

11% 0% -

5,647,788 -

-100% 45% -

3,374,192

25%

12,867,921

-5%

203,363 4,877,024 $

2018-2019 Budget

11,285,173

9,542 4,953,827 103,506 $

11,136,401

2,615,200 3,907,160 $

13,615,592

$

$

2019-2020 Recommended

2% $ 0% 2% 2% 2% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 7% 0% 0% 0% 0% -100% 0% 0% $

$

% Chng

1,037,146 27,050 81,411 111,158 13,587 1,854 40,200 15,000 108,055 580,855 41,000 150 3,883 41,161 6,000 1,500 4,500 2,105,280 2,400,000 10,000 73,000 10,633 21,981 168,401 329,236 125,000

2% 0% 2% 2% 2% 0% 0% 0% 12% -1% 0% 0% 0% 0% 0% 0% 0% 7% 0% 0% 0% 11% -19% -24% 13% -

7,358,041

4%

1,900,250 5,509,880 -

-27% 41% -

14,768,171

8%

55410 - Lease of Equipment: Generator 56014 - Other Operating Supplies: Cleaning & janitorial, shop supplies, first aid, safety kleen. Personnel Summary

Range

Class 138 132 128 127 121/124/126 123 121 119 118

Fleet & Equipment Services Manager Fleet & Equipment Services Assistant Mana Mechanic Supervisor Lead Mechanic Mechanic I-III Stock Room Supervisor Accounting Associate I Office Assistant Stock Room Clerk

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2019-2020 Requested

2019-2020 Recommended

1 1 1 2 11 1 1 1 2

1 1 1 2 11 1 1 1 2

1 1 1 2 11 1 1 1 2

1 1 1 2 11 1 1 1 2

1 1 1 2 11 1 1 1 2

21

21

21

21

21

170


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INFORMATION TECHNOLOGY FUND DESCRIPTION The Information Technology Fund operates as an internal service fund providing computer related and telecommunications services to city departments and other governmental agencies including consultation, analysis, office automation, computer operation, software development, equipment maintenance, networking and Internet, and interactive browser based application development to improve the productivity and effectiveness of user departments and agencies. FY 2019 ACCOMPLISHMENTS 

Created policies to govern the administration of cybersecurity on City’s networks, as well as initiated programs to promote cyber awareness to all City employees.

Implemented a complete server environment Windows update solution to include regular monthly scheduling of critical Windows server updates.

Began buildout of the centralized desktop refresh environment to allow for easier management of application deployments and increased desktop security.

Completed initial extraction of data to US Census Bureau for the 2020 Census.

Rerouted internet traffic to a new host which allows for faster application processing.

FY 2020 OBJECTIVES 

To continue to acquire and implement software applications and network accessibility that will benefit the citizens and employees of the City. (Civic Engagement and Responsive City Services)

To continue the maintenance and security levels of our network systems and aggressively pursue new technologies that will provide enhancements. (Civic Engagement and Responsive City Services)

To continue to build out the network infrastructure, including additional fiber runs to provide redundancy where feasible, specifically utilizing potential fiber connectivity in support of the Regional Broadband Initiative. (Expanded Economic Development)

STATISTICS/PERFORMANCE MEASURES Number of Computers maintained Number of Helpdesk requests received Percent of Helpdesk requests closed within 72 hours Percent of Time Network is operational Number of GIS requests for service Number of Website Visits

FY 18 Actual 2,344 7,434 97% 99.9% 805 717,455

FY 19 Projected 2,578 8,177 98% 99.9% 885 724,630

FY 20 Estimate 2,836 8,994 99% 99.9% 974 731,876

171


INFORMATION TECHNOLOGY FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Interest on Investments Sale of Service - Interfund Revenues Sale of Service - Intergovernmental Revenues GIS Data & Maps Miscellaneous Revenue

$

2,187 7,542,816 116,014 1,874 46,551

$

1,948 8,545,483 15,000 3,629 163

$

9,204,435 262,494 -

$

4,775,915 7,500 284 1,150

52% 3% -

$

13,241,519 641,605 -

44% 144% -

$

9,831,730 255,837 -

7% -3% -

Total Revenue

$

7,709,442

$

8,566,223

$

9,466,929

$

4,784,849

51%

$

13,883,124

47%

$

10,087,567

7%

2019-2020 Requested

% Chng

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Information Technology

$

7,523,974

$

7,772,418

$

9,466,929

$

5,889,772

62%

$

13,883,124

47%

$

10,087,567

7%

Total Expenditures

$

7,523,974

$

7,772,418

$

9,466,929

$

5,889,772

62%

$

13,883,124

47%

$

10,087,567

7%

Sale of Service - Intergovernmental Revenue - provides service to: Community Corrections, Workforce Development Center.

172


DEPARTMENT: INFORMATION TECHNOLOGY Budget Detail 2016-2017 Actual

Account Number: 603-1251051100.02 51100.04 51100.06 52100 52210 52400 53100 53200 53300 53320 54200 54500 55100 55210 55230 55240 55310 55410 55420 55500 55810 56001 56011 56012 56014 56017 91400-55305 91400-55306 91400-55307 91400-58225 91400-59902 95100-59120 93000-50000.165

Salaries and Wages Salaries and Wages - Overtime Salaries and Wages - Part-time FICA VRS Retirement Group Life Professional Services Temporary Help Services Fees Repair and Maintenance Maintenance Service Contracts Fleet Risk Management Expense Utilities Postal Services Telecommunications Data Communications Employer Pension Expense Lease/Rent of Equipment Lease/Rent of Building Travel and Training Dues and Association Memberships Office Supplies Uniforms & Wearing Apparel Books and Subscriptions Other Operating Supplies Copier Costs Employer Pension Expense OPEB Expense OPEB Expense - VRS Plans Loss(Gain) on Disposition of Assets Contingency Interest Transfer to GF-Indirect Cost

Total Operating Expenses

2018-2019 Budget

2018-2019 Exp to Dec

% Exp

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

$

1,409,194 12,217 105,173 7,468 18,212 124,158 163,517 148,069 2,610,290 25,296 292,420 13,191 2,589 55,020 116,082 1,620 31,437 58,300 52,291 2,944 4,886 46 11,447 153,297 44,662 186,427

$

1,571,884 7,763 116,204 (160) 12,689 294,258 148,205 3,277,791 31,707 262,686 14,541 4,909 51,457 122,836 2,610 19,360 57,977 60,384 2,144 6,343 2,774 8,899 (633) 47,143 2,379 29,872 182,629

$

1,703,074 8,115 130,906 183,421 22,310 274,600 155,000 3,595,493 33,955 306,061 28,072 3,000 84,000 130,600 56,690 58,300 35,000 5,000 7,000 1,000 10,270 73,986 67,988 220,111

$

801,324 7,998 59,443 86,476 10,497 60,814 127,364 3,200,552 14,175 153,031 6,654 1,663 39,844 37,199 24,564 29,150 30,449 2,084 4,549 3,653 33,994 110,056

47% 99% 45% 47% 47% 22% 82% 89% 42% 50% 24% 55% 47% 28% 43% 50% 87% 42% 65% 0% 36% 0% 50% 50%

$

1,812,381 13,582 139,686 195,193 23,742 873,910 208,092 3,897,696 33,955 306,061 28,072 3,000 84,000 130,600 56,690 58,300 47,000 5,000 7,000 1,000 10,270 124,562 67,988 220,111

6% 67% 7% 6% 6% 218% 34% 8% 0% 0% 0% 0% 0% 0% 0% 0% 34% 0% 0% 0% 0% 68% 0% 0%

$

1,822,266 8,115 140,024 196,258 23,872 531,178 208,092 3,897,696 33,907 282,286 28,072 3,000 84,000 130,600 34,034 58,300 47,000 5,000 7,000 1,000 11,565 124,562 121,538 204,476

7% 0% 7% 7% 7% 93% 34% 8% 0% -8% 0% 0% 0% 0% -40% 0% 34% 0% 0% 0% 13% 68% 79% -7%

$

5,650,254

$

6,338,650

$

7,193,952

$

4,845,534

67%

$

8,347,892

16%

$

8,003,840

11%

226,294 817,944 -

50% 108% 0%

3,314,755 1,156,745 1,063,732

631% 53% 0%

450,000 569,995 1,063,732

-1% -25% 0%

5,889,772

62%

13,883,124

47%

10,087,567

7%

Expenses Related to Asset Acquisition 58110 Non Capital Outlay 58200 Capital Outlay 58211 Depreciation Total Annual Budget

2017-2018 Actual

724,542 167,943 981,235 $

7,523,974

312,835 84,503 1,036,430 $

7,772,418

453,345 755,900 1,063,732 $

9,466,929

$

$

$

Personnel Summary

Range

Class 144 138 137 137 135 131/134 134 133 133 131/132/133 132

128 128 124 124 123 121

Director of Information Technology Assistant Director of Information Technolo IT Security Administrator Enterprise Systems Manager Network Manager Network Engineer I-II Database Administrator Service Support Manager Project Manager Programmer Analyst I-III Systems Administrator LAN Administrator Network Coordinator Radio Communications Manager Computer Support Technician Radio & Electronics Technician GIS Technician Senior Accounting Technician Executive Secretary

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1

-

2018-2019 Budget 1 1

1 1 2 1 1 1 5 1 1 1 1 4 2 1

-

2019-2020 Requested 1 1

1 1 1 1 1 2 1 1 1 5 4

1 1 2 2 1 1 5 2

1 4 2 1 -

1 1 2 1 1 1 5 3 -

2019-2020 Recommended

4 3 1

-

1 1 1 1 1 2 1 1 1 5 3 -

4 3

-

4 3 1 1

1

1

1

1

26

26

26

27

27

173


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RISK MANAGEMENT FUND DESCRIPTION The Division of Risk Management operates as an internal service fund which provides for the payment of expenses associated with the City’s general liability, health insurance, and worker’s compensation coverage. The City is self-insured for health insurance coverage. Revenue to support these expenses is obtained from the various funds within the City’s annual operating budget based on a cost reimbursement allocation. FY 2019 ACCOMPLISHMENTS 

Healthcare premiums maintained at previous year rates due to aggressive evaluation of pharmacy costs, negotiation with Anthem, and 38% increase in the number of employees enrolling in high deductible health plans.

Expanded opportunities for employees to better manage their health as demonstrated by an increase in the number of employees who visited their primary care physician and who participated in wellness programs.

Improved workplace safety through safe driving instruction, replacement of outdated defibrillators, and implementation of a city hall emergency action plan, an exposure control program for high risk departments, and an online program that provides critical information regarding chemicals for employees.

Improved and streamlined processes for Citizens’ claim filing, employee’s Workers’ Compensation, Family Medical Leave, Short Term Disability, and Long Term Disability through greater use of technology and improved fillable forms.

FY 2020 OBJECTIVES 

To manage rising costs of healthcare through strategic benefit plan design with the integration of wellness programs. (Financial Stability)

To ensure adequate insurance coverage for City assets through an annual audit of City property, buildings, contents, land, equipment, vehicles, and other assets. (Financial Stability)

To improve workplace safety through employee engagement in safety programs, policies, and practices. (Financial Stability)

To reduce workers compensation liability exposure through management of claims using case management and appropriate settlement strategies. (Financial Stability)

To improve employee wellness program participation through a robust incentive program on an app platform and targeted wellness programs. (Financial Stability)

STATISTICS/PERFORMANCE MEASURES Workers Compensation claims filed Property and Liability claims filed Number of employees receiving driver training Employees completing health screening and risk assessment Employees participating in onsite wellness programs

FY 18 Actual 179 539 530 496 790

FY 19 Projected 160 460 560 446 810

FY 20 Estimate 160 450 600 520 830 174


RISK MANAGEMENT FUND Revenue 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

2019-2020 Recommended

% Chng

Sale of Service - Interfund Revenues Employee Premiums Interest Insurance Recoveries Miscellaneous Revenue Fund Balance

$

16,838,981 3,359,890 29,970 1,595,606 14,631 -

$

14,727,815 3,465,275 93,394 312,920 21 -

$

17,194,597 3,318,725 -

$

8,644,666 1,735,421 107,423 -

50% 52% -

$

18,525,262 3,613,063 -

8% 9% -

$

17,251,483 3,289,688 -

0% -1% -

Total Revenue

$

21,839,078

$

18,599,425

$

20,513,322

$

10,487,511

51%

$

22,138,325

8%

$

20,541,171

0%

2019-2020 Requested

% Chng

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Recommended

% Chng

Risk Management

$

23,480,824

$

14,627,085

$

20,513,322

$

10,302,620

50%

$

22,138,325

8%

$

20,541,171

0%

Total Expenditures

$

23,480,824

$

14,627,085

$

20,513,322

$

10,302,620

50%

$

22,138,325

8%

$

20,541,171

0%

* Includes funding for OPEB (Post Employment Benefit) funding requirement per GASB 45. * Includes funding for State unfunded Line of Duty Mandate.

175


DEPARTMENT: RISK MANAGEMENT (Department of Human Resources) Budget Detail 2016-2017 Actual

Account Number: 606-01255051100.02 51100.04 51000.06 52100 52210 52400 53100 54100 54200 55210 55230 55300 12552-55300 12553-55300 55310 55420 55500 55810 12551-55815 55825 12551-55825 12552-55825 12553-55825 12554-56026 56001 56012 56014 56017 58200 58211 91400-55305 91400-55306 91400-55307 91400-59902 93000-50000.165 93000-50000.310

Salaries and Wages $ Salaries and Wages - Overtime Salaries and Wages - Part-Time FICA VRS Retirement Group Life Professional Services Information Technology Fleet Postal Services Telecommunications Insurance Premiums Insurance Premiums - Wcomp + LODA Insurance Premiums - Property/Casualty Employer HDHP Expense Lease/Rent of Building Travel and Training Dues & Memberships Post Employment Benefits (OPEB) Insurance Claims Claims Payments - Health Claims Payments - Workers Compensation Claims Payments - Property/Casualty Health & Wellness - Special Events Office Supplies Books and Subscriptions Other Operating Supplies Copier Costs Capital Outlay - Additions Depreciation Employer Pension Expense OPEB Expense OPEB Expense - VRS Plans Contingency Transfer to GF-Indirect Cost Transfer to Capital

Total Operating Expenses

$

2017-2018 Actual

365,922 51,798 30,851 347 4,772 60,349 22,998 15,994 187 3,022

$

2018-2019 Budget

347,231 7,734 68,912 31,610 (1,385) 2,983 68,338 100,108 16,933 167 2,879

$

2018-2019 Exp to Dec

380,471 30,857 31,467 40,977 4,984 73,877 41,844 17,203 500 3,389

$

% Exp

172,351 29,049 14,871 16,811 2,040 35,645 20,922 3,662 6 1,808

45% 94% 47% 41% 41% 48% 50% 21% 1% 53%

2019-2020 Requested $

% Chng

380,471 85,976 35,683 40,977 4,984 77,048 41,844 17,203 500 3,389

0% 179% 13% 0% 0% 4% 0% 0% 0% 0%

2019-2020 Recommended $

379,793 31,628 31,474 40,904 4,975 77,048 42,301 7,400 500 3,393

% Chng 0% 3% 0% 0% 0% 4% 1% -57% 0% 0%

630,376 1,312,977 610 21,930 4,457 2,984 2,280,300

797,935 1,279,844 1,180 21,930 7,903 4,273 -

860,725 1,340,886 21,930 6,000 4,884 -

780,477 1,304,175 10,965 2,275 1,395 -

91% 97% 50% 38% 29% -

850,891 1,363,993 21,930 6,000 4,884 -

-1% 2% 0% 0% 0% -

869,110 1,363,995 21,930 6,000 4,884 -

1% 2% 0% 0% 0% -

14,988,101 1,807,987 240,668 5,373 2,102 99 7,891 4,124 1,299,885 119,780 125,260 69,680 -

12,286,866 (1,010,424) 236,412 17,713 1,965 7,035 3,955 40,659 122,395 14,646 10,879 625 50,442 85,343

16,593,627 732,000 217,800 21,850 1,500 1,000 20,500 5,956 10,054 49,042 -

7,490,317 209,794 138,693 16,758 1,069 282 1,638 23,096 24,521 -

45% 29% 64% 77% 71% 0% 1% 28% 0% 50%

18,065,315 768,600 258,735 21,850 1,500 1,000 20,500 5,956 10,054 49,042 -

9% 5% 19% 0% 0% 0% 0% 0% 0% 0%

16,448,438 768,600 258,735 21,850 1,500 1,000 20,500 6,215 84,659 44,339 -

-1% 5% 19% 0% 0% 0% 0% 4% 742% -10%

10,302,620

50%

22,138,325

8%

20,541,171

0%

23,480,824

$

14,627,085

$

20,513,322

$

$

$

Personnel Summary

Range

Class 138 135 133 130 128

Risk, Benefits & Wellness Manager Human Resources Manager Human Resources Senior Generalist Human Resources Generalist Safety Officer I Risk Management Coordinator

Number of Full-Time Positions

2016-2017 Actual

2017-2018 Actual 1 1

-

2018-2019 Budget 1 1

2 1 1 6

2019-2020 Requested 1 1

3 1

-

1 1

1 1 1 2 1

3 1

6

2019-2020 Recommended

3 1 -

6

6

6

176


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SCHOOL OPERATING FUND DESCRIPTION Each year, the Suffolk City School Board adopts and presents the School Operating Budget to the Suffolk City Council. City Council appropriates the total amount of revenues the School Board expects to receive in order for those funds to be expended by the School Board. Education expenditures are funded primarily through state, federal, and local funding. Suffolk Public Schools operates 11 elementary schools, 5 middle schools, 3 high schools, 1 alternative school, and the Pruden Center for Industry & Technology. The vision of Suffolk Public Schools is that all students will become lifelong learners equipped with the skills, knowledge, and attitudes to succeed as productive citizens in a local, national, and global society.

STATISTICS/PERFORMANCE MEASURES School Enrollment (Fall Membership) High School Graduation Rate (4 Yr. Cohort) High School Dropout Rate (4 Yr. Cohort)

2016 Actual 14,383 87.0% 7.8%

2017 Actual 14,284 87.1% 8.2%

2018 Actual 14,359 86.7% 7.1%

177


SCHOOL OPERATING FUND Revenue 2016-2017 Actual State / Federal / Other Transfer from General Fund - Local Support

$

2017-2018 Actual $

$

96,632,895 54,493,580 151,126,475

$

101,084,973 55,964,411 157,049,384

Local Support for Lease/Rent of Building

$

539,007

$

550,443

Total Revenue

$

151,665,483

$

157,599,827

2018-2019 Budget

2018-2019 YTD to Dec

$ 108,275,891 59,832,201 $ 168,108,092

$

$

2019-2020 Requested 43% 39%

$

46,717,059 23,200,000 69,917,059

554,445

$

269,016

$ 168,662,537

$

70,186,075

% Chng

2019-2020 Recommended

% Chng 4% 2%

$

112,457,580 60,832,201 173,289,781

$ 112,946,760 60,832,201 $ 173,778,961

4% 2%

$

49%

$

534,719

-4%

$

534,719

-4%

42%

$ 174,313,680

3%

$

173,824,500

3%

2019-2020 Recommended

% Chng

Expenditure Summary 2016-2017 Actual

2017-2018 Actual

2018-2019 Budget

2018-2019 YTD to Dec

2019-2020 Requested

% Chng

School Operating Expenditures

$

152,104,124

$

156,025,633

$ 168,662,537

$

77,203,734

46%

$ 174,313,680

3%

$

173,824,500

3%

Total Expenditures

$

152,104,124

$

156,025,633

$ 168,662,537

$

77,203,734

46%

$ 174,313,680

3%

$

173,824,500

3%

178


SCHOOL OPERATING FUND Budget Detail 2016-2017 Actual

Account Number: 205-610000-51000 Instruction Administration and Attendance Health and Psychology Pupil Transportation Operation and Maintenance Food Services Technology Sub-Total:

$

$

109,672,735 3,529,081 1,696,058 9,044,776 13,462,841 7,024,487 7,135,139 151,565,117

Local Support - Lease / Rent of Building $ Local Support Reduction to Request: Sub-Total: $

539,007 539,007

$

152,104,124

Total Operating Expenses

$

2017-2018 Actual

$

2018-2019 Budget

112,942,942 3,334,959 1,858,837 8,194,164 15,917,440 7,309,444 5,917,404 155,475,190

$

$

$

550,443 550,443

$

156,025,633

$

2018-2019 Exp to Dec

124,946,174 3,705,888 2,047,663 8,324,907 13,829,825 8,462,434 6,791,201 168,108,092

$

$

$

554,445 554,445

$

168,662,537

$

% Exp

57,200,963 1,538,694 938,604 3,800,575 6,639,466 3,715,947 3,100,469 76,934,719

46% 42% 46% 46% 48% 44% 46%

49% -

$

269,016 269,016

$

77,203,734

46%

$

2019-2020 Requested

% Chng

128,762,268 3,444,856 2,252,911 8,634,392 14,981,095 8,640,862 7,062,577 173,778,961

3% -7% 10% 4% 8% 2% 4%

-4% -

$

534,719 534,719

$

174,313,680

3%

$

$ $

2019-2020 Recommended

% Chng

128,322,088 3,444,856 2,252,911 8,634,392 14,981,095 8,640,862 7,013,577 173,289,781

3% -7% 10% 4% 8% 2% 3%

-4% -

$

534,719 534,719

$

173,824,500

3%

$

$ $

179


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CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET Personnel Summary

General Fund: General Government: City Council City Manager Budget & Strategic Planning City Attorney Human Resources Commissioner of Revenue Assessor Treasurer Finance - Administration and Accounting Purchasing Registrar Total General Government Judicial: Circuit Court Judges Clerk of the Circuit Court Sheriff Commonwealth Attorney Total Judicial Public Safety: Police Administration and Officers Emergency Communications Animal Shelter Management Community Development Fire and Rescue Total Public Safety Public Works: Public Works Administration Capital Programs & Facilities Total Public Works Health and Welfare: Social Services Comprehensive Services Act Total Health and Welfare

2016-2017 Budget

2017-2018 Budget

2018-2019 Budget

2019-2020 Budget

2 7 3 9 7 12 17 16 17 4 2 96

2 7 3 9 7 12 18 16 15 4 3 96

2 7 3 9 7 12 17 16 15 4 3 95

2 7 3 9 7 12 19 17 15 4 3 98

2 14 25 24 65

2 14 25 24 65

2 14 25 25 66

2 15 25 26 68

213 27 10 26 252 528

215 28 10 26 255 534

216 27 10 0 274 527

227 29 10 0 274 540

2 24 26

2 24 26

2 24 26

3 25 28

103 2 105

103 2 105

102 2 104

102 2 104

180


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET Personnel Summary

Parks, Recreation and Cultural: Parks and Recreation Administration Office on Youth Support Services Parks, Gateway and Facility Maintenance Grounds Maintenance Recreation Library Total Parks, Recreation and Cultural Community Development: Planning Economic Development Tourism Media & Community Relations Total Community Development Total General Fund Special Revenue Funds: Transit Aviation Facilities Road Maintenance Road Maintenance Traffic Engineering Total Special Revenue Funds Enterprise Fund: Public Utilities Administration Customer Service Line Maintenance Maintenance Water Production Engineering Refuse Services Refuse Services Stormwater Utility Engineering Mosquito Control Total Enterprise Funds

2016-2017 Budget

2017-2018 Budget

2018-2019 Budget

2019-2020 Budget

4 1 7 19 4 21 32 88

4 1 7 18 4 22 32 88

13 0 0 22 0 22 32 89

13 0 0 22 0 22 32 89

15 5 3 6 29 937

15 5 3 6 29 943

41 5 3 6 55 962

44 6 3 6 59 986

0 3

1 3

1 3

1 3

101 25 129

102 25 131

102 25 131

102 25 131

9 22 28 25 28 14

8 23 28 25 28 14

8 23 29 25 28 14

8 23 29 26 28 14

40

40

40

40

41 7 214

42 7 215

42 7 216

41 7 216 181


CITY OF SUFFOLK, VIRGINIA PROPOSED FY 2019-20 OPERATING AND CAPITAL BUDGET Personnel Summary

Internal Service Funds: Fleet Management Information Technology Risk Management Total Internal Service Funds Total All Funds

2016-2017 Budget

2017-2018 Budget

2018-2019 Budget

2019-2020 Budget

21 26 6 53 1,333

21 26 6 53 1,342

21 26 6 53 1,362

21 27 6 54 1,387

182


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CITY DEMOGRAPHICS AND STATISTICS This section of the FY 2019-2020 Operating & Capital Budget provides a snapshot of key demographic, economic, and social statistics about the City of Suffolk. This information is used to analyze trends that may have an impact on resource allocation decisions and to ensure that the City remains competitive with other jurisdictions in the Hampton Roads region. Population Growth Suffolk’s population is estimated at 92,714 residents, a slight increase over the previous year. Overall, Suffolk’s population has increased 12.2% over the last 10 years. P o p u l a t i o n G r o w t h 2 0 0 9  ‐ 2 0 1 8 9 4 ,0 0 0

9 2 ,7 1 4

9 2 ,0 0 0 9 0 ,0 0 0 8 8 ,0 0 0 8 6 ,0 0 0 8 4 ,0 0 0

8 2 ,6 1 6

8 2 ,0 0 0 8 0 ,0 0 0 7 8 ,0 0 0 7 6 ,0 0 0 2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

Source: Weldon Cooper Center for Public Service

Building Permits The number of permits issued increased over last year. The number and value of permits increased in FY18 due to the construction of several new apartment complexes and growth in commercial and residential development.

Source: Comprehensive Annual Financial Report for FY 2018

183


Median Household Income Median household income is estimated at $68,089, third highest in the Hampton Roads region and slightly below the State average ($68,766).

Source: U.S. Census Bureau, American FactFinder 

Unemployment Rate The average monthly unemployment rate has ranged from 3.9% to 3.0% over the last 12 months and generally followed the trends of state and federal unemployment. Suffolk’s unemployment rate of 3.0% for December 2018 was slightly higher than the state average (2.6%), but slightly less than the national average of (3.7%).

Source: Virginia Employment Commission 

184


Direct Property Tax Rates The graph below provides an overview of direct property tax rates for citywide real estate, personal property, and machinery and tools taxes over the last 10 years. Personal Property and machinery and tools tax rates have remained flat over the last 10 years. The real estate tax rate has ranged from $.91 to $1.11 per $100 of assessed value.

Source: Suffolk Department of Budget and Strategic Planning 

Real Estate Tax Rate The adopted citywide real estate tax rate of $1.11 per $100 of assessed value is the third lowest among the seven largest cities in Hampton Roads. Real Estate Tax Rate Comparison $1.40 $1.20 $1.05 $1.00

$1.22

$1.24

$1.25

Newport News

Hampton

Norfolk

$1.30

$1.11

$1.00

$0.80 $0.60 $0.40 $0.20 $0.00 Virginia Beach

Chesapeake

Suffolk

Source: Suffolk Department of Budget and Strategic Planning

Portsmouth

185


Personal Property Tax Rate The personal property tax rate is currently $4.25 per $100 of assessed value and consistent with other localities in the Hampton Roads region. Personal Property Tax Rate Comparsion $6.00

$5.00

$5.00 $4.00

$4.00

$4.08

$4.25

$4.33

$4.50

$4.50

$3.00 $2.00 $1.00 $0.00

Source: Suffolk Department of Budget and Strategic Planning 

Real Property – Total Assessed Value As Suffolk has grown in size and stature, the total assessed value of real property has increased from $9.1 billion in FY 2009 to $9.5 billion in FY 2018.

Source: Comprehensive Annual Financial Report for FY 2018 

186


Allocation of Real Property Values A comparison of real property values from FY 2009 to FY 2019 indicates that residential parcels as a percentage of the overall distribution of parcels by assessed value have decreased from 75.9% to 74.6%. Agricultural parcels have declined from 4.6% to 4.1% and commercial parcels have remained flat at 18.8%. Multifamily parcels have increased from 1.2% to 2.5%. Distribution of Parcels by Assessed Value      FY 2009  FY 2019  Multifamily  1.2%  2.5%  Agriculture  4.6%  4.1%  Commercial  18.8%  18.8%  Residential   75.9%  74.6% 

  Source: City Assessor

Major Real Property Tax Payers Taxpayer Centerpoint Properties Trust Target Corporation 116 Lakeview Parkway, LLC QVC of Suffolk Inc. /CVN Distribution TowneBank The Pergola Group Lake Prince Center Inc. Boyd Suffolk GSA LLC Hampton Road Crossing, LLC Meridian Harbourview LLC

Taxable Assessed Value $64,517,200 60,794,100 56,034,100 41,597,200 40,749,800 39,628,300 33,778,800 32,846,700 31,736,900 31,621,700

Source: Comprehensive Annual Financial Report for FY 2018 

187


Property Tax Levies and Collections Over the last ten years, property tax collections as a percentage of taxes levied have remained consistently strong at approximately 98% each year.

Source: City Treasurer 

Percentage Increase in Tax Revenues By Source The chart below provides an overview of the percentage increase in tax revenue by source over the last 10 years.

Percentage Increase in Tax Revenue By Source Last Ten Fiscal Years Tobacco 40%

General Property   Tax 28%

Meals 78%

Sales and Use Tax 50% BPOL 21%

Lodging 130%

Bank Stock Tax 121%

Motor Vehicle  License 37%

Recordtion 57%

Source: Comprehensive Annual Financial Report for FY 2018 

188


Size of City Government The Proposed FY 2019-2020 budget provides for 15.0 full-time positions per 1,000 citizens. From 2011 to 2018, the number of full-time positions per 1,000 citizens gradually declined despite the increase in the City’s population. There is an increase in the Proposed FY 2019-2020 budget due to an increase in public safety employees. Additional positions proposed in FY20 would slightly increase full-time positions per 1,000 citizens.

 Source: Suffolk Department of Budget and Strategic Planning 

Support of Schools Funding to support the operation of the school division is provided from local, state, federal, and other sources. Approximately 36% of the schools operating fund is derived from local fund support.

Support of Schools 120,000,000 100,000,000

$92.6M

$97.9M

$97.3M

$103.0M

$105.1M $108.3M

80,000,000 60,000,000

$50.2M

$50.2M

FY 14

FY 15

$54.1M

$54.4M

$56.4M

$60.4M

Local State/Federal/Other

40,000,000 20,000,000 0 FY 16

FY 17

 Source: Suffolk Department of Budget and Strategic Planning       

FY 18

FY 19

189


Principal Employers Suffolk’s employment base is comprised of a diverse mix of business and industry with a workforce of over 31,000 employees. The top employers, excluding the City of Suffolk and Suffolk Public Schools, account for 7,489 employees and 23.7% of the City’s workforce.

Employer Type of Business  Navy Cyber Force  ModSim & Technology  J‐7 Joint Starr  ModSim & Technology  Sentara Health Systems  Medical  CVN Distribution/QVC, Inc.  Warehousing & Distribution  Target   Warehousing & Distribution                                  Wal‐Mart Stores  Retail  Towne Bank  Banking  Food Service Distribution  Sysco Food Services of Hampton Roads  Planters/Kraft Foods  Food Processing  Unilever/Lipton Inc.  Beverage Company      Source: Suffolk Department of Economic Development 

Employees   1,500  1,200  1,200  1,100     620     450     369     350     350     300  7,489 

190


TO BE PROVIDED BY  DAVENPORT AT A LATER DATE 

191


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City of Suffolk Proposed FY 19-20 Operating and Capital Budget Summary of Reserves and Designated Funds As of February 28, 2019

General Fund: Commonwealth Attorney - Asset Forfeiture State Designation Police - Property Seizures Designation Police - E Ticketing Fee Police - Asset Forfeiture Designation Dare Program Designation Four for Life Designation Fire Program Designation Employee Vending Proceeds Designation

$

237,192 212,730 105,169 292,740 2,850 24,260 426,940 39,131

$

1,341,012

192


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Summary of Financial and Budget Policy Compliance _____________________________________________________________________________ The City of Suffolk has established financial policies to ensure prudent financial practices and accountability of public funds managed by the City. The financial policies include guidelines for Revenues, Budget, Capital Improvements Planning, and Debt. A Finance Committee created by the Suffolk City Council meets on a regular basis to review and monitor compliance. As demonstrated in the attached copy of the City’s financial policies and compliance summary, the City of Suffolk is achieving compliance with its financial policies. Highlights of each major compliance area include: Revenues  City fees and charges have been reviewed and updated in the FY 20 Operating & Capital Budget.  Revenue collections are strong with collection rates between 96% - 99%. Budget  The FY 20 Operating & Capital Budget is balanced with current revenues supporting all current expenditures.  A long range projection of revenues and expenditures is included in the FY 20 Operating & Capital Budget.  The City has met the Unassigned General Fund balance policy goal of 12% of Governmental Fund Expenditures. The City’s Unassigned General Fund balance is 18.9% of Governmental Fund Expenditures.  The projected balance in the Risk Fund is anticipated to be sufficient to provide the required support in the FY 20 Operating and Capital Budget. Capital Improvements Planning  A 10 year Capital Improvements Plan has been prepared and adopted for use in the FY 20 budget year.  The FY 20 Operating and Capital Budget include 3.1% of General Fund departmental expenditures in cash funding to achieve the policy goal of a 3% pay-as-you-go capital funding level. Debt  Debt as a percentage of assessed value is 2.1% for FY 20, below the 4% policy ceiling.  Debt as a percentage of general government expenditures is 8.0% for FY 20, below the 10% policy ceiling.

193


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CITY OF SUFFOLK

Financial Policies Adopted: December 5, 2007 Revised: January 16, 2019

FY 20 Budget Status: Responses where appropriate for all compliance requirements for FY 20 are denoted in red.

194


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

POLICY PURPOSE The City of Suffolk (the “City”) and its governing body, the City Council (the “Council”), is responsible to the City's citizens to carefully account for all public funds, to manage City finances wisely and to plan for the adequate funding of services desired by the public, including the provision and maintenance of facilities. The following financial policies and guidelines establish the framework for the City’s overall fiscal planning and management. 1.01 Policy Goals This fiscal policy is a statement of the guidelines and goals that will influence and guide the financial management practices of the City. A fiscal policy that is adopted, adhered to, and regularly reviewed is recognized as the cornerstone of sound financial management. Effective fiscal policy: 

Contributes significantly to the City's ability to insulate itself from fiscal crisis,

Enhances short term and long term financial credit ability by helping to achieve the highest credit and bond ratings possible,

Promotes long term financial stability by establishing clear and consistent guidelines,

Directs attention to the total financial picture of the City rather than single issue areas,

Promotes the view of linking long term financial planning with day to day operations, and

Provides the Council and the citizens a framework for measuring the fiscal impact of government services against established fiscal parameters and guidelines.

1.02 Policy Implementation and Coordination The City has established a Finance Committee that meets quarterly in concert with the release of the City’s quarterly financial projection. The purpose of the Finance Committee is to review the financial affairs of the city generally; and its specific duties shall include, but not be limited to: review of the quarterly financial projection; the tracking of expenditures and revenues generally; compliance with city financial policies and guidelines; and the consideration and recommendations concerning candidates for financial management positions. 1.03 Review and Revision These polices will be reviewed for appropriateness and comparability with AAA rated jurisdictions every three years or more frequently if a need for review is identified.

195


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

REVENUES 2.01 Revenue Diversification The City will strive to maintain diversified and stable revenue streams to protect the government from problematic fluctuations in any single revenue source and provide stability to ongoing services. Current revenues will fund current expenditures and a diversified and stable revenue system will be maintained to protect programs. FY 20 Budget Status: Local revenues are diversified in the FY 20 budget. Real estate assessed values increased 2.09% overall due to reassessment and new construction resulting in $2.3M of additional revenue. Personal Property tax revenue is projected to increase $1.3M or 6%. Other local revenues anticipated to increase in FY 20include public service corporations (7%), business licenses (7%), sales and use tax (3%), meals (11%), lodging (3%), bank stock (4%), and utility taxes (4%). Overall, local tax revenue including general property and other local taxes are anticipated to increase $6.2M or 4% overall. 2.02 Fees and Charges All fees established by the City for licenses, permits, fines, services, applications and other miscellaneous charges shall be set to recover all or a portion of the City’s expense in providing the attendant service. These fees shall be reviewed annually with the development of the annual operating budget. FY 20 Budget Status: All city fees and charges are reviewed annually with revisions provided to recoup a fair portion of the City’s expenses associated with the service delivery. New fees proposed in the FY 20 fee schedule include an outside storage fee at the Suffolk Executive Airport, a document reproduction fee in the clerk of the circuit court’s office, visitor pass fees for youth and seniors at the East Suffolk and Whaleyville Recreation Centers, fees for tourism kayak tours of Bennett’s Creek and Lone Star Lakes, and stormwater/public works engineering and public utilities inspection fees for overtime work requested by developers. Community development fees for building inspections and plan reviews are recommended for a 5% increase in line with surrounding localities. The public utilities water meter service charge is recommended for a slight increase in FY 20. The refuse fee is proposed to increase $1.80 per month. Adjustments are recommended to the size of bulk refuse collection and associated in FY 20. Also, fees for parks and recreation risers and steps are eliminated as the department will no longer offer these rentals. 2.03 Revenue Collections The City will strive to achieve an overall property tax collection rate of 100%. FY 20 Budget Status: The City continues to maintain strong local collection rates ranging from 96% to 99% for local taxes and fees with collection rates documented annually in the Comprehensive Annual Financial Report.

196


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

2.04 Use of Fund Balance The City’s General Fund equity balance will be utilized to provide sufficient working capital in anticipation of current budgeted revenues and to finance unforeseen emergencies without borrowing. The General Fund equity of the City (Unassigned Fund Balance) will not be used to finance current operations. FY 20 Budget Status: The City’s budget is balanced with current General Fund revenues supporting all current General Fund expenditures for FY 20. The proposed FY 20 budget does provide for a draw of $1.0M from the Unassigned Fund Balances of the General Fund for one-time capital projects. 2.05 Restricted Revenue Restricted revenue (such as Medicaid or Asset Forfeiture funds) shall only be used for the purpose intended and in a fiscally responsible manner. FY 20 Budget Status: The City’s budget utilizes restricted revenues strictly for designated purposes.

BUDGET 3.01 Balanced Budget The provisions of the Code of Virginia shall control the preparation, consideration, adoption and execution of the budget of the City. In addition, the City Charter requires the budget to be balanced with planned expenditures equal to estimated revenues. The City will annually adopt and execute a budget for such funds as may be required by law or by sound financial practices and generally accepted accounting principles. The budget shall control the levy of taxes and the expenditure of money for all City purposes during the ensuing fiscal year. The City budget shall be balanced within all available operating revenues, including the fund balance, and adopted by the City Council. FY 20 Budget Status: The proposed FY 20 budget is balanced for all funds operated by the City denoting appropriate tax rates where applicable to sustain operations. Budget and tax rate ordinances have been appropriately prepared authorizing the appropriation of all required funds. 3.02 Use of Current Revenues to Support Current Expenditures Ongoing and stable revenues will be used to support ongoing operating costs. FY 20 Budget Status: The budget is dependent on stable revenues and conservative revenue projections to support operations. 197


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

3.03 Use of One-time Revenue and One-time Expenditure Savings The use of one-time revenues and one-time expenditure savings (excess cash balances) will be used for non-recurring expenditures. FY 20 Budget Status: All one-time revenues are designated to support one-time expenditures.

3.04 Review of Fees and Charges Fees established by the City for licenses, permits, fines, services, applications and other miscellaneous charges shall be set to recover all or a portion of the City’s expense in providing the attendant service and reviewed annually with the development of the annual operating budget. FY 20 Budget Status: All City fees and charges are reviewed annually with revisions provided to recover a portion of the City’s expenses associated with the service provision. 3.05 Revenue and Expenditure Projections The City will prepare and annually update a long range (5 year) financial forecast model utilizing trend indicators and projections of annual operating revenues, expenditures, capital improvements and related debt service and operating costs, and fund balance levels. FY 20 Budget Status: A 5 year projection of revenues and expenditures has been prepared using conservative assumptions. This plan includes planned capital improvements, related debt service, operating costs, projected fund balance levels and required real estate tax rate adjustments. This report is provided as an appendix to the budget. 3.06 Budget Performance Monitoring The Finance Budget Division will maintain ongoing contact with the departmental fiscal officers during the process of the budget execution. Expenditure and revenue projections will be developed quarterly and reviewed with Departmental Directors, the Finance Committee of the City Council, the City Manager, and the City Council. The City Manager through the Budget Division of Finance will exercise appropriate fiscal management as necessary to live within the limits of the adopted budget. FY 20 Budget Status: Quarterly revenue and expenditure projections are provided to the City Manager and City Council. All required budget adjustments are reviewed and approved by the City Manager or designee to comply with budget requirements. 3.07 Maintenance of Capital Assets The budget should provide sufficient funds for regular repair and maintenance of capital assets. FY 20 Budget Status: The operating and capital budget provides adequate repair and maintenance funds to support City capital assets. 198


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

3.08 Fund Balance Levels The City will employ sound financial management principles to include the establishment of an unassigned fund balance sufficient to maintain required working capital and provide a reserve for unanticipated expenditures or emergencies, revenue shortfalls, and other non-recurring uses. The ratio of Unassigned General Fund balance as a percentage of Budgeted Governmental Funds Expenditures (net of the General Fund Contribution to Schools, transfer to other Governmental Funds, and Capital Projects Fund Expenditures) plus budgeted expenditures in the School Operating and Food Service Funds indicates the ability of the City to cope with unexpected financial problems or emergencies. The larger the Unassigned General Fund balance, the greater the City’s ability to cope with financial emergencies and fluctuations in revenue cycles. The City has established a target rate of 12% at the close of each fiscal year as computed on the upcoming budget year. Once the Unassigned general fund balance target is achieved by the City, it is intended to be maintained for the upcoming fiscal year from prior year surpluses and budgeted additions as available before any other needs are addressed. In the event Unassigned Fund Balance is required to be drawn below the 12% target rate due to an emergency (such as a natural disaster) or due to severe economic circumstances, the City will develop a plan to restore the Unassigned Fund Balance over the ensuing two to three years. Compliance with fund balance policy will be reviewed and reported to City Council at least annually in conjunction with the development of the operating budget and with any significant budget amendments made during the fiscal year. FY 20 Budget Status: The proposed FY 20Unassigned General Fund balance is projected to exceed the targeted 12% by the close of the fiscal year at 18.9%. 3.09 Self-Insurance Rate Stabilization Fund The City will strive to maintain a rate stabilization fund for its insured risks in an amount equal to 20% of anticipated annual premium costs. This rate stabilization fund may be reduced or increased by management based on professional judgment and anticipated claims cost estimates. FY 20 Budget Status: The projected balance in the Risk Fund at June 30, 2019 is anticipated to be sufficient to provide the required $3.7M in rate stabilization funds to support the FY 20 budget.

199


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

CAPITAL IMPROVEMENTS PLANNING 4.01 Capital Improvement Program In order to prepare and plan for upcoming capital needs, comply with debt ratio targets, schedule debt issuance, and systematically improve capital infrastructure, the City will annually prepare and adopt a minimum five-year Capital Improvements Plan. The adopted Capital Improvements Plan will include major capital improvements and identify estimated revenue sources and annual operational costs for facilities to include anticipated debt service requirements. Capital improvements do not include routine maintenance on existing capital assets. FY 20 Budget Status: A 10 year Capital Improvements and Program Plan (CIP) is prepared and updated annually providing 5 years of detailed projects, revenue sources, debt requirements and annual operating costs. This plan is prepared by the City Manager and reviewed by a committee to include members of the Planning Commission and the City’s elected Finance Committee members. The Plan is reviewed, edited, and recommended by the Planning Commission to the City Council who in turn, reviews, edits and adopts the Plan for consideration of year one projects in the upcoming operating budget proposal. A current CIP was adopted by City Council in February 2019. The projects and funding included in the first year of the CIP are proposed in the FY 20 budget. 4.02 Pay-As-You-Go Capital Improvement Funding The City will develop an escalation plan to accomplish an annual allocation of an amount equal to 3% of the General Fund departmental expenditures (excluding transfers out, grants, fund balance and reserve allocations, debt service, and respective flow-through expenditures) to pay-as-you-go-capital improvements annually. The escalation plan will begin with the FY 08 adopted budget and shall be increased annually for the ensuing five (5) year period until the 3% target is achieved. FY 20 Budget Status: The budget includes $4,875,391 in cash funded projects or 3.1% of General Fund departmental expenditures in FY 20.

DEBT The City Council generally follows the guidelines listed below in making financial decisions on debt issuance. Adherence to these guidelines allows the City to plan for the necessary financing of capital projects while maintaining credit worthiness. In addition, continued adherence to these policies will ensure the City’s strong financial position. The City shall use an objective analytical approach to determine whether it can afford new or additional general purpose debt. This process shall use the City’s standards of affordability. These 200


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

standards include the measures of debt service payments as a percent of current expenditures and debt as a percent of taxable real estate value. 5.01 Revenue Anticipation Notes (RANS) The City does not intend to issue tax or revenue anticipation notes (RANS) to fund government operations but rather to manage cash in a fashion that will prevent any borrowing to meet working capital needs. The City may issue RANS in an extreme emergency beyond the City’s control or ability to forecast when the revenue source will be received subsequent to the timing of funds needed. Such issuances will be for a period not to exceed a one year period. 5.02 Bond Anticipation Notes (BANS) The City may issue Bond Anticipation Notes (BANS) in expectation of General Obligation or Revenue Bonds when cash is required in order to initiate or continue a capital project or when longterm markets do not appear appropriate but have a clear potential for improvement within the designated BAN time frame. The City will not issue Bond Anticipation Notes (BANS) for a period beyond two years. If the City issues a bond anticipation note for a capital project, the BAN will be converted to a long-term bond or redeemed at its expiration. 5.03 Letters of Credit The City may enter into a letter-of-credit (LOC) agreement when such an agreement is deemed prudent and advantageous. The City will prepare and distribute a request for proposals to qualified banks which includes terms and conditions that are acceptable to the City. 5.04 Lease Purchase Obligations Lease purchase and master lease obligations, including certificates of participation or lease revenue bonds, shall be considered as an alternative to long-term vendor leases. Such debt shall be subject to annual appropriation. 5.05 Public Private Partnerships The City recognizes the value of developing public-private partnerships. As such, public-private partnerships financings that require the City to provide capital or credit enhancement to a project will be considered in light of the following:    

The project is multi-faceted requiring coordinated and/or accelerated development; The project is non-traditional with mixed use of public and private components; The project calls for the bundling of design, construction and operation phases; or There is an urgent need to construct multiple facilities or other public infrastructure simultaneously to keep pace with a rapidly growing population. 201


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES 

The project has undergone a rigorous cost-benefit analysis by City Staff (or agents employed by the City for such purpose). If the project ultimately requires City credit enhancement, such obligations will be treated as if debt by the City.

5.06 Compliance with Legal Requirements Pursuant to the Constitution of Virginia (the Constitution), the City is authorized to issue bonds secured by a pledge of its full faith and credit and unlimited taxing power. There is no requirement in the Constitution, the Virginia Code or the City Charter that the issuance of general obligation bonds be subject to the approval of voters of the City at referendum. The issuance of general obligation bonds is subject to a constitutional limitation of ten percent (10%) of the assessed value of taxable real property. The City’s Charter further limits the issuance of general obligation bonds to seven percent (7%) of the assessed value of taxable property. 5.07 Debt Ratio Policies

Debt as a Percentage of Assessed Value This ratio indicates the relationship between the City’s debt and the total taxable value of real and personal property in the City. It is an important indicator of the City’s ability to repay debt, because property taxes are the source of the City’s revenues used to repay debt. A small ratio is an indication that the City will be better able to withstand possible future economic downturns and continue to meet its debt obligations. Debt as a Percentage of General Government Expenditures This ratio is a measure of the City’s ability to repay debt without hampering other City services. A smaller ratio indicates a lesser burden on the City’s operating budget. The numerator shall include debt that is not selfsupporting from a user fee revenue stream. A selfsupporting revenue stream is defined as a revenue stream that provides coverage of all debt service obligations without general fund support (to include tax assessment districts and funds supported by committed state revenues in support of such debt). Any long term financing lease obligations which may be subject to annual appropriation by the City will also be included in the calculations of tax-supported debt service. General governmental expenditures are expenditures reported in the City’s governmental funds (excluding the General Fund Contribution to Schools and the Capital Projects Fund)

Ceiling

FY 20 Status

4%

2.1%

10%

8.0%

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and expenditures reported in the School Operating and Food Service Funds. Compliance with the above debt policy ratios will be calculated each fiscal year in conjunction with the budget development process and provided to Council with the proposed annual budget.

5.08 Long Term Debt Policy The City will use debt financing for capital improvement projects and unusual equipment purchases under the following circumstances: A. When the project is included in the City’s capital improvement program and/or is generally in conformance with the City’s Comprehensive Plan. B. When the project is not included in the City’s Capital Improvement Program, but it is an emerging critical need whose timing was not anticipated in the Capital Improvement Program, or it is a project mandated immediately by state or federal requirements. C. When the project’s useful life, or the projected service life of the equipment, will be equal to or exceed the term of the financing. D. When there are designated revenues sufficient to service the debt, whether from project revenues, other specified and reserved resources, or infrastructure cost sharing revenues. The following criteria will be used to evaluate funding options for capital improvements: A. Factors that favor pay-as-you-go: 1. Current revenues and adequate fund balances are available. 2. Project phasing is feasible. 3. Debt levels would adversely affect the City’s credit rating. 4. Financial market conditions are unstable or present difficulties in marketing the sale of long-term financing investments. B. Factors that favor long-term financing: 1. Revenues available for debt service are considered sufficient and reliable so that longterm financing can be marketed with the highest possible credit rating. 2. The project for which financing is being considered is of the type that will allow the City to maintain the highest possible credit rating. 3. Market conditions present favorable interest rates and demand for municipal financings. 4. A project is mandated by state or federal requirements and current revenues and fund balances are insufficient to pay project costs. 5. A project is immediately required to meet or relieve capacity needs. There are many different types of long-term debt instruments available. Depending on the specific circumstances, the City will consider using the following types of financing instruments: 

General Obligation Bonds 203


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES     

General Obligation Bonds sold to Virginia Public School Authority for School Capital Projects Revenue Bonds Certificates of Participation Lease Revenue Bonds Selected State Pooled-Borrowing Programs for Utility Revenue Bonds, Including Those of the Virginia Resources Authority.

5.09 Bond Structure The City shall establish all terms and conditions relating to the issuance of bonds, and will invest all bond proceeds pursuant to the terms of the City’s Investment Policy. Unless otherwise authorized by the City, the following shall serve as bond requirements: 1. Term. All capital improvements financed through the issuance of debt will be financed for a period not to exceed the useful life of the improvements, but in no event will the term exceed thirty (30) years. 2. Capitalized Interest. From time to time certain financings may require the use of capitalized interest from the issuance date until the City has beneficial use and/or occupancy of the financed project. Interest shall not be funded (capitalized) beyond three years or a shorter period if further restricted by law. Interest earnings may, at the City’s discretion, be applied to extend the term of capitalized interest but in no event beyond the term allowed by law. 3. Debt Service Structure. Debt issuance shall be planned to achieve relatively equal payment of principal (declining debt service) while matching debt service to the useful life of facilities. The City shall avoid the use of bullet or balloon maturities except in those instances where these maturities serve to make existing overall debt service level. The City may elect a less rapid or other debt service structure, such as level debt service at its discretion. 4. Call Provisions. In general, the City’s debt will include an early redemption (or “call”) feature, which is no later than 10 years from the date of delivery of the bonds. The City will avoid the sale of non-callable bonds absent careful, documented evaluation by the City in conjunction with its financial advisor with respect to the value of the call option. 5. Original Issue Discount. An original issue discount will be permitted if the City determines that such discount results in a lower true interest cost on the bonds and that the use of an original issue discount will not adversely affect the project funding. 6. Deep Discount Bonds. Deep discount bonds may provide a lower cost of borrowing in certain markets. The City will carefully consider their value and effect on any future refinancings as a result of the lower-than-market coupon associated with deep discount bonds. 7. Derivative Structures. Alternative, non-traditional financing structures such as derivatives are becoming more common in the municipal market. Structured properly, these products frequently provide a means for the City to achieve its goals in a cost effective manner.

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The City will consider the use of derivatives as a hedge against future interest rate risk or to create “synthetic” fixed rate or variable rate debt, when appropriate. The City will not use derivative structures for speculative or investment purposes. The City will consider the use of derivative structures when it is able to gain a comparative borrowing advantage, and is able to quantify and understand potential risks. Prior to the use of such structures, the City will consider the adoption of a comprehensive Swap and Derivative Management Plan that is consistent and does not conflict in principle with this governing policy. Prior to use of a derivative structure, the City will provide written communication to City Council describing potential risks associated with each proposed derivative structure. 5.10 Variable Rate Debt To maintain a predictable debt service burden, the City may give preference to debt that carries a fixed interest rate. The City, however, may consider variable rate debt. The percentage of variable rate debt outstanding (excluding debt which has been converted to synthetic fixed rate debt) shall not exceed 20% of the City’s total outstanding debt and will take into consideration the amount and investment strategy of the City’s operating cash. The City will consider issuing variable rate debt to: a) Match Asset and Liabilities: By issuing variable rate debt the City matches variable interest rates to its short-term investment assets. b) Potentially Lower Debt Service Costs: Historically variable interest rates are less than fixed rate cost of capital. c) Add Flexibility and Diversity to the City’s Debt Structure: Variable rate bonds are traditionally callable every 30 days and can generally be refunded on a fixed rate basis to take advantage of low fixed rates and open up variable rate capacity for higher rate environments. In determining its use of variable rate debt, the City will utilize an analysis from the City’s Financial Advisor evaluating and quantifying the risks and returns involved in the variable rate financing. 5.11 Refinanced Outstanding Debt The Director of Finance with assistance from the City’s Financial Advisor will have the responsibility to analyze outstanding bond issues for refunding opportunities. The City will consider the following issues when analyzing possible refunding opportunities: 1. Refunding Policy. The City establishes a minimum aggregate present value savings threshold of 3% of the refunding bond principal amount. The present value savings will be net of all costs related to the refinancing. Debt service savings may be taken in equal amounts over time or on an upfront or deferred basis, at the City’s discretion. 2. Restructuring. The City will refund debt when it is in the best financial interest of the City to do so. Such refundings will be limited to restructuring to meet unanticipated revenue expectations, achieve costs savings, mitigate irregular debt service payments release reserve funds or remove unduly restrictive bond covenants. 205


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

3. Term of Refunding Issues. The City will refund bonds within the term of the originally issued debt. However, the City may consider maturity extension, when necessary to achieve a desired outcome, provided that such extension is legally permissible. The City may also consider shortening the term of the originally issued debt to realize greater savings. The remaining useful life of the financed facility and the concept of inter-generational equity should guide this decision. 4. Escrow Structuring. The City shall utilize the least costly securities available in structuring refunding escrows. A certificate will be provided by a third party agent stating that the securities were procured through an arms-length, competitive bid process (in the case of open market securities), and that the price paid for the securities was reasonable within Federal guidelines. Under no circumstances shall an underwriter, agent or financial advisor sell escrow securities to the City from its own account. 5. Arbitrage. The City shall take all necessary steps to optimize escrows and to avoid negative arbitrage in its refundings. Any resulting positive arbitrage will be rebated as necessary according to Federal guidelines. 5.12 Methods of Issuance The City will determine the method of issuance on a case-by-case basis. 1. Competitive Sale. In a competitive sale, the City’s bonds shall be awarded to the bidder providing the lowest true interest cost as long as the bid adheres to the requirements set forth in the official note of sale. 2. Negotiated Sale. The City recognizes that some securities are best sold through negotiation. In its consideration of a negotiated sale, the City shall assess the following circumstances: a. Bonds issued as variable rate demand obligations b. A structure which may require a strong pre-marketing effort such as a complex transaction or a “story� bond c. Size of the issue which may limit the number of potential bidders d. Market volatility is such that the City would be better served by flexibility in timing a sale in a changing interest rate environment 3. Private Placement. From time to time the City may elect to privately place its debt. Such placement shall be considered if other methods are not viable. 5.13 Bond Insurance The City may purchase bond insurance when such purchase is deemed prudent and advantageous. Use of bond insurance shall be based on such insurance being less costly than the present value of the difference between the interest on insured bonds versus uninsured bonds.

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In the case of a competitive sale, the City may permit bidders for its bonds to purchase bond insurance if such insurance will enhance the market reception and lower the interest rate on the City’s bonds. The City will submit an application for pre-qualification for insurance to facilitate bidders’ ability to purchase bond insurance. The winning bidder in a competitive sale will bear any associated cost with such enhancement. In the instance of a negotiated sale, the City will solicit quotes for bond insurance from interested providers. The City will select a provider whose bid is most cost effective and whose terms and conditions governing the guarantee are satisfactory to the City. 5.14 Use of Special Districts The City may consider using special districts such as Tax Increment Financing Districts, Community Development Authorities and special taxing districts to finance projects that:      

Strengthen the employment and economic base of the City; Increase property values and tax revenues; Reduce poverty; Create economic stability; Facilitate economic self-sufficiency; or Assist in implementing the City’s economic development strategies.

Before using such districts, the City will consider the fiscal impact, the market feasibility and credit implications of the project or district. 5.15 Debt Service Reserves If necessary, the City may establish a reserve fund funded from bond proceeds, subject to federal tax regulations and in accordance with the requirements of credit enhancement providers and/or rating agencies. The City may purchase reserve equivalents (i.e., a reserve fund surety or letter of credit) when such purchase is deemed prudent and advantageous. Such equivalents shall be evaluated in comparison to cash funding of reserves on a net present value basis. 5.16 Underwriter Selection Senior Manager Selection. The City shall select a senior manager for any proposed negotiated sales. The selection criteria shall include but not be limited to the following:      

The firm’s ability and experience in managing transactions similar to that contemplated by the City Prior knowledge and experience with the City The firm’s ability and willingness to risk capital and demonstration of such risk and capital availability Quality and experience of personnel assigned to the City’s engagement Financing plan presented Underwriting fees 207


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

Co-Manager Selection. Co-managers may be selected on the same basis as the senior manager. In addition to their qualifications, co-managers appointed to specific transactions will be a function of transaction size and the necessity to ensure maximum distribution of the City’s bonds. Selling Groups. The City may establish selling groups in certain transactions. To the extent that selling groups are used, the Director of Finance at his or her discretion, may make appointments to selling groups from within the pool of underwriters or from outside the pool, as the transaction dictates. Underwriter’s Counsel. In any negotiated sale of City debt in which legal counsel is required to represent the underwriter, the appointment will be made by the Senior Manager with input from the City. Underwriter’s Discount. The Director of Finance with assistance from the City’s financial advisor will evaluate the proposed underwriter’s discount against comparable issues in the market. If there are multiple underwriters in the transaction, the Director of Finance will determine the allocation of underwriting liability and management fees. The allocation of fees will be determined prior to the sale date; a cap on management fee, expenses and underwriter’s counsel will be established and communicated to all parties by the Director of Finance. The senior manager shall submit an itemized list of expenses charged to members of the underwriting group. Any additional expenses must be substantiated. Evaluation of Underwriter Performance. The City will evaluate each bond sale after completion to assess the following: costs of issuance including underwriters’ compensation, pricing of the bonds in terms of the overall interest cost and on a maturity-by-maturity basis, and the distribution of bonds and sales credits. Following each sale, the Director of Finance shall provide a report to the City Manager and City Council on the results of the sale. Syndicate Policies. For each negotiated transaction, the Director of Finance will prepare syndicate policies that will describe the designation policies governing the upcoming sale. The Director of Finance shall ensure receipt of each member’s acknowledgement of the syndicate policies for the upcoming sale prior to the sale date. Designation Policies. To encourage the pre-marketing efforts of each member of the underwriting team, orders for the City’s bonds will be net designated, unless otherwise expressly stated. The City shall require the senior manager to:   

Equitably allocate bonds to other managers and the selling group Comply with MSRB regulations governing the priority of orders and allocations Within 10 working days after the sale date, submit to the Director of Finance a detail of orders, allocations and other relevant information pertaining to the City’s sale.

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5.17 Consultants Financial Advisor. The City shall select a financial advisor (or advisors) to assist in its debt issuance and debt administration processes. Selection of the City’s financial advisor(s) shall be based on, but not limited to, the following criteria:    

Experience in providing consulting services to entities similar to the City Knowledge and experience in structuring and analyzing bond issues Experience and reputation of assigned personnel Fees and expenses

Conflicts of Interest. The City requires that its consultants and advisors provide objective advice and analysis, maintain the confidentiality of City financial plans, and be free from any conflicts of interest. Bond Counsel. City debt will include a written opinion by legal counsel affirming that the City is authorized to issue the proposed debt, that the City has met all legal requirements necessary for issuance and a determination of the proposed debt’s federal income tax status. The approving opinion and other documents relating to the issuance of debt will be prepared by counsel with extensive experience in public finance and tax issues. The Bond Counsel will be selected by the City. Disclosure by Financing Team Members. All financing team members will be required to provide full and complete disclosure, relative to agreements with other financing team members and outside parties. The extent of disclosure may vary depending on the nature of the transaction. However, in general terms, no agreements shall be permitted which could compromise the firm’s ability to provide independent advice which is solely in the City’s best interests or which could reasonably be perceived as a conflict of interest. 5.18 City Financial Disclosure The City is committed to full and complete financial disclosure, and to cooperating fully with rating agencies, institutional and individual investors, City departments, and the general public to share clear, comprehensive, and accurate financial information. The City is committed to meeting secondary market disclosure requirements on a timely and comprehensive basis.

209


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

UTILITY FUND It is the intent to reflect the financial policies of the Utility Fund to provide for adequate cash management and bond coverage for the operation of the system. 6.01 Independence The Utility Fund will maintain financial independence from the General Fund by: a. Continuing the funding of all Utility Enterprise Fund revenue requirements from the Utility Enterprise Fund, thereby receiving no financial support from the General Fund. b. Issuing self-supporting debt payable solely from the Utility Enterprise Fund. 6.02 Unrestricted Cash and Long Term Investments Balance It is the intent of the Utility Enterprise Fund to have adequate cash reserves to provide for ninety days of operating activity including debt service. Current unrestricted cash and cash equivalent balances plus operating long term investments will be at a target percentage rate of 25% of the operating expenses less depreciation expense plus current debt expenses (principal and interest). If the Unrestricted Cash and Long Term Investments Balance fall below the target level, the utility system will have twenty four months to bring the balance back in line with the target level. 6.03 Amortization The Utility Fund will continue to amortize bond issues so the useful life of the project being financed is not exceeded. 6.04 Debt Service Coverage Ratio Net Revenues should be at least 1.15 times the annual debt service requirement. Net Revenues shall be defined as operating revenues plus availability charges plus interest income plus contributions from Western Tidewater Water Authority less operating expenses plus depreciation and amortization. Excess revenues will be available to first build and maintain the Utility enterprise Cash and Cash Equivalents plus Long Term Investments then secondly to provide equity funding for future capital projects. Over time adherence to this policy will reduce the overall amount of debt issued by the City for various utility projects. 6.05 Asset Replacement and System Extension After the completion of the City’s new water treatment facility (estimated completion is 2015), the City will review the amount of funds being set aside for replacement and/or extension of all Utility system assets such that new assets will not be 100 percent debt financed.

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GLOSSARY Arbitrage. The difference between the interest paid on the tax-exempt securities and the interest earned by investing the security proceeds in higher-yielding taxable securities. IRS regulations govern arbitrage on the proceeds from issuance of municipal securities. Balloon Maturity. A later maturity within an issue of bonds which contains a disproportionately large percentage of the principal amount of the original issue. Bond Anticipation Notes (BANs). Notes which are paid from the proceeds of the issuance of longterm bonds. Typically issued for capital projects. Bullet Maturity. A maturity for which there are no principal and/or sinking fund payments prior to the state maturity date. Call Provisions. The terms of the bond giving the issuer the right to redeem all or a portion of a bond prior to its stated date of maturity at a specific price, usually at or above par. Capitalized Interest. A portion of the proceeds of a bond issue which is set aside to pay interest on the same bond issue for a specific period of time. Interest is commonly capitalized for the construction period of the project. Commercial Paper. Very short-term, unsecured promissory notes issued in either registered or bearer form, and usually backed by a line of credit with a bank. Community Development Authority (CDA). A Community Development Authority (CDA) is a separate authority that may be used to foster growth and development in a special taxing district. A CDA can issue debt for public purpose infrastructure paid for with tax revenues generated within the special taxing district. Public purpose infrastructure includes, but is not limited to: Roads, bridges, sidewalks, traffic signals, Parking facilities; Storm water management systems; Parks and recreational facilities; Fire Stations and equipment; and Schools and related structures. Generally, a CDA can be formed by City Council at the request of 51% or more of the landowners within the proposed district. Under state law, the District’s special tax rate cannot exceed $0.25 per $100 of assessed value. Competitive Sale. A sale/auction of securities by an issuer in which underwriters or syndicates of underwriters submit sealed bids to purchase the securities. Contrast to a negotiated sale. Continuing Disclosure. The principle that accurate and complete information material to the transaction which potential investors would be likely to consider material in making investment decisions with respect to the securities be made available on an ongoing basis. Credit Enhancement. Credit support purchased by the issuer to raise the credit rating of the issue. The most common credit enhancements consist of bond issuance, direct or standby letters of credit, and lines of credit. 211


CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

Debt Service Reserve Fund. The fund in which moneys are placed which may be used to pay debt service if pledged revenues are insufficient to satisfy the debt service requirements. Deep Discount Bonds. Bonds which are priced for sale at a substantial discount from their face or par value. Derivatives. A financial product whose value is derived from some underlying asset value. Designation Policies. Outline how an investor’s order is filled when a maturity is oversubscribed when there is an underwriting syndicate. The senior managing underwriter and issuer decide how the bonds will be allocated among the syndicate. There are three primary classifications of order which form the designation policy: Group Net orders; Net Designated orders and Member orders. Escrow. A fund established to hold moneys pledged and to be used to pay debt service on an outstanding issue. Expenses. Compensates senior managers for out-of-pocket expenses including: underwriters counsel, DTC charges, travel, syndicate expenses, dealer fees, overtime expenses, communication expenses, computer time and postage. General Obligations. Bonds issued by the City secured by the City’s pledge of its full faith and credit and unlimited taxing power. Hedge. A transaction that reduces the interest rate risk of an underlying security. Intergenerational Equity. Equity or fairness principal that those that benefit from a capital improvement should pay for it. Interest Rate Swap. The exchange of a fixed interest rate and a floating interest rate between counterparties. Letters of Credit. A bank credit facility wherein the bank agrees to lend a specified amount of funds for a limited term. Management Fee. The fixed percentage of the gross spread which is paid to the managing underwriter for the structuring phase of a transaction. Members. Underwriters in a syndicate other than the senior underwriter. Negotiated Sale. A method of sale in which the issuer chooses one underwriter to negotiate terms pursuant to which such underwriter will purchase and market the bonds. Original Issue Discount. The amount by which the original par amount of an issue exceeds its public offering price at the time it is originally offered to an investor.

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CITY OF SUFFOLK, VIRGINIA FINANCIAL POLICIES

Pay-As-You-Go. An issuer elects to finance a project with existing cash flow as opposed to issuing debt obligations. Present Value. The current value of a future cash flow. Private Placement. The original placement of an issue with one or more investors as opposed to being publicly offered or sold. Rebate. A requirement imposed by Tax Reform Act of 1986 whereby the issuer of tax-exempt bonds must pay the IRS an amount equal to its profit earned from investment of tax-exempt bond proceeds at rates exceeding the tax-exempt borrowing rate. The tax-exempt borrowing rate (or “bond yield”) is calculated pursuant to the IRS code together with all income earned on the accumulated profit pending payment. Revenue (Limited Liability) Bonds. Bonds issued by the City secured by a specific revenue pledge of rates, rents or fees. Selling Groups. The group of securities dealers who participate in an offering not as underwriters but rather who receive securities less the selling concession from the managing underwriter for distribution at the public offering price. Syndicate Policies. The contractual obligations placed on the underwriting group relating to distribution, price limitations and market transactions. Tax Increment Financing District (TIF). A Tax Increment Financing District (TIF) district is a public financing technique primarily used to foster economic development projects. Upon creation of a TIF district, a base year and base assessment is established and over time incremental increases in the TIF district’s real estate assessments and associated real estate tax revenues accrue to the TIF district and may be used to pay debt service. Underwriter. A dealer that purchases new issues of municipal securities from the Issuer and resells them to investors. Underwriter’s Discount. The difference between the price at which bonds are bought by the Underwriter from the Issuer and the price at which they are reoffered to investors. Variable Rate Debt. An interest rate on a security which changes at intervals according to an index or a formula or other standard of measurement as stated in the bond contract.

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ORDINANCE NUMBER AN ORDINANCE APPROVING THE CITY BUDGET AND APPROPRIATING FUNDS FOR EXPENDITURES CONTEMPLATED DURING THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020, AND REGULATING THE PAYMENT OF MONEY OUT OF THE CITY TREASURY BE IT ORDAINED by the Council of the City of Suffolk, Virginia as follows: Section 1:

Except as provided in Section 2 of this ordinance, the City of Suffolk, Virginia, Proposed Annual Operating Budget, Fiscal Year 2019-2020, dated April 3, 2019, and submitted by the City Manager, is approved as the City budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020.

Section 2:

The City Budget shall be subject to transfers authorized by law and to such further amendments by ordinance as the City Council may deem appropriate.

Section 3:

The amount named in the Proposed Annual Operating Budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020, in the following fund amounts totaling $639,397,543 is hereby appropriated from the revenues of the City for use by the various funds of the City Government referenced in said budget for the said fiscal year. Any appropriation to a specific fund but identified as a revenue source in another fund is specifically designated and restricted for accounting and transfer purposes only and not for any other expenditure from the source fund. Fund General Fund Capital Projects Fund Aviation Facilities Fund Transit System Fund

$

Downtown Business Overlay District Law Library Fund Route 17 Special Taxing District Road Maintenance Fund Debt Service Fund Utility Fund Stormwater Fund Refuse Services Fund Grants Fund Fleet Management Fund Information Technology Fund Risk Management Fund School Fund Total Funds Budget

2019-2020 219,040,993 64,557,855 1,055,583 1,699,144 171,749 41,580 1,715,017 27,956,333 28,964,818 58,924,100 6,297,184 9,091,649 660,129 14,768,171 10,087,567 20,541,171 173,824,500

$

639,397,543

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Section 4:

All payments from funds shall be made in accordance with general law and with the Charter, Code and applicable ordinances and resolutions of the City, except as otherwise specifically provided herein; provided, however, that payments from the funds appropriated for the support, maintenance and operation of the public free schools of the City shall be made by the City Treasurer upon warrants drawn by the proper officer or officers of the School Board of the City; and provided further that payments from the funds appropriated for expenditures of the Department of Social Services shall be made by the City Treasurer upon presentation of warrants drawn by the Social Services Director and approved by the local Board of Public Welfare.

Section 5:

The City Council hereby authorizes the issuance and sale of the City's revenue anticipation note or notes (the "Note" or "Notes"), pursuant to Section 15.2-2629 of the Code of Virginia of 1950, as amended (the "Virginia Code"), in the aggregate principal amount of up to $25,000,000 in anticipation of the collection of the taxes and revenues of the City for the fiscal year ending June 30, 2019. If either the City Manager or City Treasurer deems that the cash flow needs and the financial condition of the City warrant the issuance of a Note or Notes, the City Manager or the City Treasurer (each hereinafter referred to as the "City Representative") is authorized and directed to accept a proposal or proposals for the purchase of the Note or Notes and to approve the terms of the Note or Notes, provided that the aggregate principal amount of the Notes shall not exceed $25,000,000, none of the Notes shall mature later than June 30, 2020, and no interest rate on any of the Notes shall exceed 7%. The City Representative is hereby authorized and directed to execute an appropriate negotiable Note or Notes and the Clerk of the City Council (the “Clerk�) to affix the seal of the City thereto and such City Representative is authorized and directed to deliver the Note or Notes to the purchaser thereof. The City Representative, and such officers and agents of the City as the City Representative may designate, are hereby authorized and directed to take such further action as they deem necessary regarding the issuance and sale of the Note or Notes and all actions taken by such officers and agents in connection with the issuance and sale of the Note or Notes are ratified and confirmed. In accordance with Section 15.2-2601 of the Virginia Code, the City Council elects to issue the Notes pursuant to the provisions of the Public Finance Act of 1991, Chapter 26, Title 15.2 of the Virginia Code.

Section 6:

The amounts appropriated by this ordinance shall be expended for the purpose of operating the City government and the public free school system during the 20192020 Fiscal Year; and, with the exception of the items the payment of which is fixed by law, shall be expended in such proportions as may be authorized by the City Manager from time to time; provided, however, that the funds appropriated for the support, maintenance and operation of the public free schools of the City shall be subject to the exclusive control of the School Board of the City, and the School Board may transfer, in its discretion, funds from one category to another, so long as no such transfer results in an expenditure of an amount in excess of the total amount appropriated.

215


Section 7:

All outstanding encumbrances, by contract or fully executed purchase order, as of June 30, 2019, shall be offset by an equal amount of assigned Fund Balance for expenditure in the subsequent fiscal year; provided, however, that if performance of a contract or purchase order has been substantially completed, an expenditure and estimated liability shall be recorded in lieu of an encumbrance. All appropriations standing on the books of the City at the close of business for the fiscal year ending June 30, 2019, to the extent that they have not been expended or lawfully obligated or encumbered shall lapse upon the effective date of this ordinance.

Section 8:

The payment and settlement, made during the 2019-2020 Fiscal Year, of any claim of any kind against the City; and final judgments, with interest and costs, obtained against the City during the 2018-2019 Fiscal Year, shall be paid upon the certification of the City Attorney and the order of the City Manager from funds appropriated to the Risk Management Fund; or from the funds appropriated for the expenditures of the Fund involved in the subject matter of the claim or judgment as the City Manager shall find necessary.

Section 9:

Except as otherwise specifically required by law or approved by City Council by resolution: (1) Any salary or wage expenditure, and any expenditure of any kind or description having the effect of a salary or wage payment, shall be made only for service as described in Chapter 66 of the Code of the City of Suffolk in a position the description of which is identified in the City Pay and Compensation Plan or which has received prior approval of City Council. (2) Any other expenditure shall be calculated to result in total expenditures within the plan stated in a specific City Budget account, except that transfers of unexpended and unencumbered balances or portions thereof, initiated by a department director and approved by the City Manager, are permitted between accounts.

Section 10:

The City Manager is authorized and directed to do all lawful things necessary to implement and administer the City Budget for Fiscal Year 2019-2020.

Section 11:

All ordinances and resolutions, or parts thereof, including but not limited to those dealing with salaries and wages, in conflict with the provisions of this ordinance, to the extent of such conflict are repealed.

Section 12:

This ordinance shall be in effect on and after July 1, 2019, and it shall not be published. READ AND PASSED: _____________________ TESTE: ____________________________________ Erika S. Dawley, City Clerk

Approved as to form:

Helivi L. Holland, City Attorney

216


THIS PAGE INTENTIONALLY BLANK


ORDINANCE NUMBER ___________ AN ORDINANCE LEVYING REAL PROPERTY TAXES FOR THE TAX YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020, FOLLOWING THE MAY 1, 2019 AND MAY 15, 2019 PUBLIC HEARINGS ADOPTING 1.17% INCREASE IN THE CITYWIDE ASSESSMENT BE IT ORDAINED by the Council of the City of Suffolk, Virginia, as follows: Section 1:

Section 2:

(a)

A tax for the 2019-2020 Tax Year is levied and the rate fixed at $1.11 per $100 of assessed valuation of all taxable real property in the City. In accordance to State Code Section 58.1-3321 relative to the annual reassessment of real property and State Code Section 58.1-3007 relative to local tax levy, a public hearing regarding proposed real property tax increase of 1% or more due to reassessment for fiscal year 2019-2020 was held on May 15, 2019.

(b)

A special service district tax, in addition to those taxes levied in paragraph (a) herein, for the 2019-2020 Tax Year, is levied and the additional rate set at $.24 per $100 of assessed valuation of taxable real property in the Route 17 Special Taxing District.

(c)

A special service district tax, in addition to those taxes levied in paragraph (a) herein, for the 2019-2020 Tax Year, is levied and the additional rate set at $.105 per $100 of assessed valuation of taxable real property in the Downtown Business Overlay Taxing District.

The total tax levy rates of $1.35 per $100 of assessed valuation in the Route 17 Special Taxing District, $1.215 per $100 of assessed valuation in the Downtown Business Overlay Taxing District and $1.11 per $100 of assessed valuation on the City Wide District shall be accounted for as follows:

General Fund Taxing DistrictOperations and Debt

Total Section 3:

City Wide Rate per $100

Route 17 Taxing District Rate per $100

Downtown Business Overlay Taxing District Rate per $100

$1.11

$1.11

$1.11

.00

.24

.105

$1.11

$1.35

$1.215

This ordinance shall be effective for the 2019-2020 Tax Year, all prior actions setting the real estate tax rate to the contrary notwithstanding.

217


Section 4:

This ordinance shall be effective on its passage and shall not be published. READ AND PASSED: ____________________ TESTE: ___________________________________ Erika S. Dawley, City Clerk

Approved as to form: ________________________________ Helivi L. Holland, City Attorney

218


ORDINANCE NUMBER

AN ORDINANCE TO LEVY TAXES ON ALL TANGIBLE PERSONAL PROPERTY NOT EITHER EXEMPT FROM TAXATION OR OTHERWISE TAXED FOR THE 2019 AND 2020 TAX YEARS

BE IT ORDAINED by the Council of the City of Suffolk, Virginia: Section 1:

A tax levy for the tax years beginning January 1, 2019, and January 1, 2020, is fixed at $4.25 per $100 of assessed value on all tangible personal property as classified in Virginia Code Sections 58.1-3503, 58.1-3505, and subsections 6, 8, 11, 13, 14, 15, 16, 17, 19, 20, 22, 23, 24, 26, 27, 31, 32, 33, 34, 37, 38, 39, 40, 41, 42, 43, and 44 of Virginia Code Section 58.1-3506(A), unless otherwise exempt from taxation or otherwise taxed.

Section 2:

A tax levy for the tax years beginning January 1, 2019, and January 1, 2020, is fixed at $3.15 per $100 of assessed value on all machinery and tools as classified in Virginia Code Section 58.1-3507 and in subsections 7, 9, 21 and 25 of Virginia Code Section 58.1-3506(A), unless otherwise exempt from taxation or otherwise taxed.

Section 3:

A tax levy for the tax years beginning January 1, 2019, and January 1, 2020, is fixed at $1.50 per $100 of assessed value on all boats and recreational vehicles, as classified by Virginia Code Section 58.1-3506(A) 1.a., 1.b., 12, 18, 28, 29, 30, 35 and 36.

Section 4:

A tax levy for the tax years beginning January 1, 2019, and January 1, 2020, is fixed at $0.58 per $100 of assessed value on all airplanes, as classified by Virginia Code Section 58.1-3506(A) 2, 3, 4 and 5.

Section 5:

A tax levy for the tax years beginning January 1, 2019, and January 1, 2020, is fixed at a basic rate of $1.11 per $100 of assessed value; at $1.35 per $100 of assessed value in the Route 17 Taxing District; and at $1.215 per $100 of assessed value in the Downtown Business Overlay Taxing District on all mobile homes, as classified by Virginia Code Section 58.1-3506 (A) 10.

Section 6:

Certain farm animals, certain grains, agricultural products, farm machinery, farm implements and equipment as classified by Virginia Code Section 58.1-3505 A.1 through 10 shall be exempt from personal property taxation as provided for by Virginia Code Section 58.1-3505 B.

Section 7:

That State Code references in Sections 1 – 6 of this ordinance shall be taken to refer to the equivalent provisions in any 2019 amendments by the General Assembly made prior to the effective date of this ordinance.

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Section 8:

This ordinance shall be effective on its passage for the 2019 and 2020 tax years and shall not be published. READ AND PASSED: _______________ TESTE: ______________________________ Erika S. Dawley, City Clerk

Approved as to form: ________________________________ Helivi L. Holland, City Attorney

220


ORDINANCE NUMBER __________ AN ORDINANCE ADOPTING A FEE SCHEDULE FOR THE CITY OF SUFFOLK

BE IT ORDAINED by the Council of the City of Suffolk, Virginia: Section 1: That the Fee Schedule for the City of Suffolk, as attached hereto and incorporated herein by reference, is hereby approved, as provided in City Code Sections 2-587(a), 6-111(b), 6-238, 6-302(a), 6-338, 6392(a), 10-37(c), 10-41(b), 10-66, 10-73, 10-152, 10-183, 10-259, 10-261(b), 18-58(a), 18-137, 18-192(a), 18248, 30-53(b), 30-55(b), 30-83(e)(7)and(f), 30-85(b), 30-86(a), 30-87(a)(3),(h)(2),and(i)(6)(b)and(l), 3088(a)and(d), 30-90(a),(c)and(d)(1)and(2),(f),(g),(h)and(j), 30-93(b), 30-94(c)(1), 30-95(a)(1), 30-96(d), Appendix B(B-1(b)) of the Unified Development Ordinance, 34-36, 34-322(b), 34-362(a), 34-365, 35-32, 38144(a)(2), 46-1(b)(1), 54-121(d), 54-123(b), 62-33(b), 62-111(e), 62-112(d), 62-113(a), 62-166, 74-36, 74-111, 74-288, 74-296, 74-332, 82-36(b), 82-72(a),(c)and(d), 82-481(d), 82-482(d), 82-681(a)and(b), 82-741, 82-742, 82-743, 82-828, 86-205(b), 86-235(b), 86-312, 86-355, 86-362, 86-462, 90-75(a), 90-102(a)(2)and(b), 90-103, 90-128(a),(b)and(c), 90-129, 90-131(2), 90-135, 90-164, 90-212(d)(2)(a)and(d)(4)(b), 90-214(a), 90-258, 90349(1)and(2), 90-356(a),(b)and(c), 90-357, 90-426, 90-451, 90-520(h), 94-64, 94-98, and 94-130. Section 2: This ordinance shall be effective on and after July 1, 2019 and thereafter and shall not be published.

READ AND PASSED: ____________________

TESTE: ____________________________________ Erika S. Dawley, City Clerk Approved as to Form:

_______________________________ Helivi L. Holland, City Attorney

221


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees AIRPORT Multi Engine T-Hanger (monthly)* Single Engine T-Hanger (monthly)* Large T-Hanger Storage Room (monthly)* Small T-Hanger Storage Room (monthly)* Overnight T-Hanger Overnight Tie Down (waived with fuel fill up) Monthly Single Engine Tie Down* Monthly Multi Engine Tie Down* Jet Starter Service (per hour) Service After Normal Business Hours (call in)* Airport Use Fees Outside Storage Fee Mark-up on Fuel Sales ** Tow Tug

Fiscal Year 2018-2019

Fiscal Year 2019-2020

319.00 249.00 95.00 75.00 35.00 10.00 25.00 25.00 25.00 100.00 250.00/Day N/A Average for all prices 35% (projected) 35.00

319.00 249.00 95.00 75.00 35.00 10.00 25.00 25.00 25.00 100.00 250.00/Day $2,500.00/mo. Average for all prices 35% (projected) 35.00

.25 black & white; .45 color per copy

.25 black & white; .45 color per copy

Cost 50.00 50.00 100.00 50.00

Cost 50.00 50.00 100.00 50.00

7.50 20.00 12.00 1.00 1/3 of state 1/3 of state 4.00 0.25 2.00 25.00 10.00 15.00 varies varies $30/day/juror varies 35.00 5.00 25.00 25.00 1.75 N/A

7.50 20.00 12.00 1.00 1/3 of state 1/3 of state 4.00 0.25 2.00 25.00 10.00 15.00 varies varies $30/day/juror varies 35.00 5.00 25.00 25.00 1.75 0.50

1/2 of child support guidelines amount

1/2 of child support guidelines amount

100.00

100.00

25.00

25.00

* Prices consistent with neighboring airports. ** This amount fluctuates depending on our competition

ASSESSOR Copies (KB System) Custom query, tape, CD-ROM (material plus programmers time) (per minute) Land Use Revalidation Fee Land Use Application Land Use Application Late Fee Rehabilitated Structure Application Fee CLERK OF THE CIRCUIT COURT

D

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Commonwealth's Attorney (misdemeanor) Commonwealth's Attorney (felony) Sheriff's Service Transfer of Real Estate (per parcel) City Grantee City Wills and Administration Law Library Grantor (per $500.00 value) Courthouse Maintenance Jail Admission Fee Courthouse Security Fee Blood Test/DNA Local Interest Local Fines Local Jury Fees Court Appointed Attorney Fees Miscellaneous - Local Cost (CWP) Electronic Summons Criminal or Traffic Case List of Heirs or Affidavit Local Health Care Fund Tranfer/entry fee-Real Estate - Deeds of Partition Document Reproduction Costs COURT SERVICES UNIT

Parental contribution toward cost of local group home placement

FIFTH JUDICIAL DISTRICT COMMUNITY CORRECTIONS PROGRAM

Offenders referred from a court in the Fifth District (Suffolk, Franklin, Isle of Wight, and Southampton) Offenders referred from a court within the Fifth District and can provide documentation showing SSI disability or welfare benefits Offenders transferred out to a CCP in another jurisdiction Offenders transferred into the Fifth District from a CCP in another jurisdiction FINANCE Child Support Processing Fees Spousal Support Order Fees Garnishment Processing Fees Payroll Paycard Replacment Fee Payroll History Report/Check Reprint Processing Fees W-2 Re-issuance Processing Fees Miscellaneous Bills Miscellaneous Bills

25.00

25.00

100.00

100.00

$5.00/per Child Support Order (per pay) $5.00/per Support Order (per pay) $10.00 one time fee per summons $3.50 per card for replacement $5.00 per request $5.00 per request One time penalty of 10% up to 10.00 Annual interest of 10%

$5.00/per Child Support Order (per pay) $5.00/per Support Order (per pay) $10.00 one time fee per summons $3.50 per card for replacement $5.00 per request $5.00 per request One time penalty of 10% up to 10.00 Annual interest of 10%

222


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees FIRE & RESCUE

Permits

Fireworks Permit Tent Permit

Above/below ground hazmat storage tanks installation < 499 gallons capacity Private hydrant/water line

Fiscal Year 2019-2020

50.00

50.00

50.00

50.00

50.00 50.00

50.00 50.00

100.00 100.00

100.00 100.00

100.00 100.00

100.00 100.00

200.00

200.00

200.00

200.00

Responsible Party Billed 50.00 50.00

Responsible Party Billed 50.00 50.00

50.00

50.00

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Fire Prevention Bureau Plan Review Fire sprinkler system new < 10 w/calcs, or alterations < 10 existing sprinkler heads not located in the most remote area involving new hydraulic calculations 5 foot stub-out for fire protection systems submitted separately from complete fire sprinkler or fire main Fire alarm system alterations where the submittal does not require battery calculations, or the removal of any or all components of nonrequired system Kitchen hood fire suppresion systems installation / alteration Fire sprinkler system new installation 11-20 w/calcs, alterations of 11-20 existing sprinkler heads not located in the most remote area involving new hydraulic calculations or removal of any sprinkler FM 200 clean agent system installation or alertation Fire alarm new installations or alterations that involve < 5 devices, that require battery calculations Spray paint booth installation / alteration Fire sprinkler systems installation or altreration that involve > 21sprinkler heads Fire alarm systems new installations or alterations > 6 devices, that require battery calculations On-Site Inspection Hazardous Materials Resonse Relocation of up to 20 sprinkler heads Hood/Extinguishing Systems Re-Inspection Fee - All systems failing initial testing shall be charged a re-testing fee. This fee shall include all "no-shows" or cancellations without a 24 hour notice

Fiscal Year 2018-2019

Above/below ground hazmat storage tanks installation 500-2000 gallons capacity, removal of tanks or fill in place any capacity or storage/dispensing system

D

Above/below ground hazmat storage tank installation > 2,001 gallons capacity or hazmat storage/dispensing systems Reports Incident or Computer Generated Reports-Residents Incident or Computer Generated Reports-Commercial General Special inspection fee, after hours, weekends, holidays Special event stand-by Burn Permit (Requirements must be met) Residential Commercial Alarm Registration False Alarms (within 180 days) First False Alarm Second False Alarm Third False Alarm Additional False Alarms Emergency Medical Services Basic Life Support (BLS) Advanced Life Support Level I (ALS I) Advanced Life Support Level II (ALS II) Loaded Patient Mileage (LPM) Apparatus Use Fee Ambulance Command Unit Brush Truck Tanker Engine Ladder Rescue Rehab Emergency Communication Unit

150.00

150.00

50.00

50.00

50.00 (each additional tank 25.00)

50.00 (each additional tank 25.00)

75.00

75.00

100.00

100.00

200.00

200.00

No Charge 6.00

No Charge 6.00

40.00 per hour/per person 25.00 per hour/per person

40.00 per hour/per person 25.00 per hour/per person

No Charge 75.00 25.00 per year

No Charge 75.00 25.00 per year

No Charge unless malicious act 50.00 100.00 200.00

No Charge unless malicious act 50.00 100.00 200.00

400.00 650.00 800.00 10.00 per mile

400.00 650.00 800.00 10.00 per mile

30.00 per hour 30.00 per hour 30.00 per hour 75.00 per hour 75.00 per hour 125.00 per hour 125.00 per hour 50.00 per hour, plus supplies used 75.00 per hour

30.00 per hour 30.00 per hour 30.00 per hour 75.00 per hour 75.00 per hour 125.00 per hour 125.00 per hour 50.00 per hour, plus supplies used 75.00 per hour

223


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Personnel Firefighter Firefighter/Medic Officers (Captains and Lieutenants) Command Chiefs GENERAL Annual Operating Budget Capital Improvement Budget and Plan Comprehensive Annual Financial Report Copies (photo) (black and white) (each) Copies (photo) (color) (each) Printed Materials Vehicle License Fees-Vehicles under 4,000 pounds Vehicle License Fees-Vehicles 4001-10,000 pounds Vehicle License Fees-Vehicles 10,001-25,000 pounds Vehicle License Fees-Vehicles 25,001-40,000 pounds Vehicle License Fees-Vehicles 40,001-55,000 pounds Vehicle License Fees-Vehicles 55,001-70,000 pounds Vehicle License Fees-Vehicles 70,001-99,999 pounds Motorcycle License Fees-Motorcycles 0-99,999 pounds Trailer License Fees-Trailers 0-10,000 pounds Trailer License Fees-Trailers 10,001-99,999 pounds GENERAL DISTRICT COURT

Fiscal Year 2019-2020

25.00 per hour/per person 30.00 per hour/per person 35.00 per hour/per person 45.00 per hour/per person

25.00 per hour/per person 30.00 per hour/per person 35.00 per hour/per person 45.00 per hour/per person

Cost for reproducing Cost for reproducing Cost for reproducing 0.25 0.45 Cost 26.00 30.00 35.00 60.00 80.00 125.00 150.00 24.00 6.00 22.00

Cost for reproducing Cost for reproducing Cost for reproducing 0.25 0.45 Cost 26.00 30.00 35.00 60.00 80.00 125.00 150.00 24.00 6.00 22.00

varies 12.00 120.00 5.00 10.00 25.00

varies 12.00 120.00 5.00 10.00 25.00

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Fines & Forfeitures Sheriff's Fees Court Appointed Attorneys Electronic Summons Criminal or Traffic Case Court House Maintenance Fees Jail Admission Fee GEOGRAPHIC INFORMATION SYSTEM

Fiscal Year 2018-2019

D

Digital Map Data Topographic Data (File Set) Base Map (File Set) Planimetrics (File Set) Zoning (File Set) 8.5" x 11" (ANSI A) 11" x 17" (ANSI B) 17" x 22" (ANSI C) 22" x 34" (ANSI D) 24" x 48" or 24" x 60" 34" x 44" (ANSI E) 36" x 60" or 36" x 72" Entire City Basemap Entire City Aerial Image Specialized Map Services Special Map Production Services (Per Hour) Specialized Data Analysis Services (Per Hour) Individual Orthophotography Tiles 1-5 tiles 6 - 10 tiles

$500.00/set or $100/per layer $500.00/set or $100/per layer $500.00/set or $100/per layer $500.00/set or $100/per layer $3.00 $5.00 $10.00 $10.00 $12.00 $15.00 $15.00 $25.00 $50.00

$500.00/set or $100/per layer $500.00/set or $100/per layer $500.00/set or $100/per layer $500.00/set or $100/per layer $3.00 $5.00 $10.00 $10.00 $12.00 $15.00 $15.00 $25.00 $50.00

65.00 65.00

65.00 65.00

100.00/tile 50.00/tile

100.00/tile 50.00/tile

2% of monthly premium

2% of monthly premium

Varies 12.00 120.00 5.00 Varies 25.00 10.00

Varies 12.00 120.00 5.00 Varies 25.00 10.00

0.20 0.40 Cost of Book/Material 5.00 Cost of Replacement Tape or CD

0.20 0.40 Cost of Book/Material 5.00 Cost of Replacement Tape or CD

HUMAN RESOURCES

COBRA administration JUVENILE AND DOMESTIC RELATIONS COURT Fines and Forfeitures Sheriff's Fees Court Appointed Attorney Courthouse Maintenance Local Interest Jail Admission Fee Courthouse Security Fee LIBRARY

Printer and Photocopier-Black and White (per sheet) Printer and Photocopier-Color (per sheet) Lost Book/Materials Lost/Damaged Barcode, RFID Tag, Case, Cover, Artwork or Spine Label Lost Tape or CD

224


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees PARKS AND RECREATION

25-34 Feet

Fiscal Year 2019-2020

320.00 220.00 200.00

320.00 220.00 200.00

350.00 300.00 320.00 15.00 60.00 40.00 60.00 60.00 40.00

350.00 300.00 320.00 15.00 60.00 40.00 60.00 60.00 40.00

60.00 115.00 40.00 65.00

60.00 115.00 40.00 65.00

75.00 20.00 per hour 300.00 per day

75.00 20.00 per hour 300.00 per day

150.00 150.00

150.00 150.00

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Athletic Registration Fees Adult Flag Football - Spring & Fall Leagues Adult Kickball Adult Volleyball Adult Softball League Men's Division Women's Division Adult Basketball League (per team) Late Fee Youth Basketball (per participant) Novice-Junior Lil' Dribblers Youth Cheerleading Youth Soccer (per participant) Novice-Junior Tiny Kickz Ball Fields (Tournaments) Rental of Ball fields with Lights (half day) Rental of Ball fields with Lights (full day) Rental of Ball fields without Lights (half day) Rental of Ball fields without Lights (full day) Facilities and Parks Bennett's Creek Park Picnic Shelter Full Day Wedding (up to 4 hours) Stage Constant's Wharf Park and Marina Compass Rose/Boardwalk (Weddings Only) Deposit Compass Rose/Boardwalk (Weddings Only) Per Hour Marina Slips Daily Rate with Electricity 0-24 Feet

Fiscal Year 2018-2019

D

35-44 Feet 45-54 Feet Monthly Rate with Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Daily Rate without Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Monthly Rate without Electricity 0-24 Feet 25-34 Feet 35-44 Feet 45-54 Feet Lake Kennedy Park Shelter Cypress Park Shelter Cypress Park Pool (Rental) Deposit 2-hour rental Group Swim Recreation Centers Birthday Parties 1 to 25 Patrons 26 to 50 Patrons 51 to 100 Patrons Recreation Center Membership Membership Fees Youth (7-17 years) - Per Year Adults (18 and older) - Per Year Seniors (55 and older) - Per Year Visitor Pass-Youth & Teen Visitor Pass-Adult Visitor Pass-Senior Replacement Card Fitness Room (must have membership ID) - Per Month Fitness Room (Seniors) - Per Month Fitness Room (Adults -18 & up) - Per Month Fitness Room (Teens-16 & 17 Yrs Old) - Per Month

25.00

25.00

35.00 45.00 55.00

35.00 45.00 55.00

120.00 140.00 160.00 180.00

120.00 140.00 160.00 180.00

20.00 30.00 40.00 50.00

20.00 30.00 40.00 50.00

100.00 120.00 140.00 160.00 75.00 75.00

100.00 120.00 140.00 160.00 75.00 75.00

150.00 35.00 per hour 35.00 per hour

150.00 35.00 per hour 35.00 per hour

35.00 per hour/ 2 hour max 50.00 per hour/ 2 hour max 100.00 per hour/ 2 hour max

35.00 per hour/ 2 hour max 50.00 per hour/ 2 hour max 100.00 per hour/ 2 hour max

10.00 20.00 5.00 N/A 5.00 N/A 3.00

10.00 20.00 5.00 2.00 5.00 1.00

5.00 10.00 7.00

5.00 10.00 7.00

225


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Unless Otherwise Noted, Non Resident Fees Recreation Center Rentals Rental hours as follows: All Centers: - Monday - Friday; 6pm to 8pm East Suffolk & Whaleyville; Saturdays- 1pm to 9pm Application Processing Fee: East Suffolk & Whaleyville - Non Refundable

Fiscal Year 2018-2019 25% above resident fees

Fiscal Year 2019-2020 25% above resident fees

25.00

25.00

65.00/hr 81.25/hr

65.00/hr 81.25/hr

75.00/hr 93.75/hr 150.00 25.00 per 15 minutes

75.00/hr 93.75/hr 150.00 25.00 per 15 minutes

25.00 per hour 35.00 per hour

25.00 per hour 35.00 per hour

25.00 per hour 35.00 per hour

25.00 per hour 35.00 per hour

75.00 10.00 per hour 10.00

75.00 10.00 per hour 10.00

20.00 per hour 25.00 per canoe

20.00 per hour 25.00 per canoe

50.00

50.00

150.00 25.00 50.00 per hour (2 hour min/4 hour max) 125.00 per hour/ Res.

150.00 25.00 50.00 per hour (2 hour min/4 hour max) 125.00 per hour/ Res.

200.00 per hour/ Non Res. 225.00 per hour/ Res. 300.00 per hour/ Non Res. 25.00 per 15 minutes

200.00 per hour/ Non Res. 225.00 per hour/ Res. 300.00 per hour/ Non Res. 25.00 per 15 minutes

150.00 25.00 per 15 minutes

150.00 25.00 per 15 minutes

25.00/hr

25.00/hr

35.00/hr

35.00/hr

75.00 125.00 20.00 per hour 25.00

75.00 125.00 20.00 per hour 25.00

25.00 150.00

25.00 150.00

50.00 per hour/Res 62.50/hour/Non Res 25.00 per 15 minutes 10.50 to 16.00 per hour 30.00 per hour per officer As noted in Leisure Guide

50.00 per hour/Res 62.50/hour/Non Res 25.00 per 15 minutes 10.50 to 16.00 per hour 30.00 per hour per officer As noted in Leisure Guide

200.00 500.00/per day

200.00

125.00 200.00 50.00 ea. per day (up to 6) 25.00 per day 6.00 1.00

125.00 200.00 0.00 0.00 6.00 1.00

Gymnasium: Must be out by 8p (minimum 4 hour rental) Non-commercial Events Hourly Rate Non resident rate Commercial Events (w/fee or admission) Hourly Rate Non resident rate Deposit on All Rentals Late Fee (per 15 minutes) for not vacating rental on time Multipurpose Room Resident hourly rental rate (minimum 2 hour rental) Non-resident hourly rental rate (min 2 hour rental)

Conference Room Resident hourly rental rate (minimum 2 hour rental) Non-resident hourly rental rate (min 2 hour rental)

Rental Period: 8:00 a.m. to Midnight

Deposit Application Processing Fee Setup Fees

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Lake Meade Park and Tennis Complex Picnic Shelter Full day Tennis Ball Machine Dog Park Membership (Annual Membership) Lone Star Lakes Park Wedding (up to 4 hours) Canoe Rentals (maximum of 6 canoes available) Special Event Application Fee Non-Profit/For-Profit Planters Club

Resident hourly rental rate (minimum 4-hour rental) Mon - Thurs

Non-resident hourly rental rate (minimum 4-hour rental) Mon - Thurs Resident hourly rental rate (minimum 4-hour rental) Fri - Sun Non-resident hourly rental rate (minimum 4 hour rental) Fri - Sun Late Fee (per 15 minutes) for not vacating rental on time

D

Suffolk Art Gallery Deposit Late fee per 15 mins. for not vacating on time Non-Commercial events Hourly Rate Commercial events Hourly Rate Sleepy Hole Park Picnic Shelter #1-8 & 10-12 Full Day Picnic Shelter #9 Full Day Wedding (up to 4 hours) Picnic Pack Whaleyville Annex Application Processing Fee: East Suffolk & Whaleyville - Non Refundable Deposit Resident hourly rental rate (minimum 4-hour rental) Includes Kitchen and use of Ice Machine Non-resident hourly rental rate (minimum 4-hour rental) Late Fee (per 15 minutes) for not vacating rental on time Custodial Fees (all rental facilities)

Security Services (Suffolk Police Officers) Fee Based Activities Maintenance Equipment Mobile Bleachers - Per Day Stage - Portable Tents - Per Day 10 x 10 20 x 20 Risers - 4' x 8' Steps Tables Folding Chairs (each)

226


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Unless Otherwise Noted, Non Resident Fees Ground Maintenance Grave Space - Single Lot Grave Opening over 10 years of age - weekdays over 10 years of age - Saturday over 10 years of age - Sunday/Holiday age 1-10 - weekdays age 1-10 - Saturday age 1-10 - Sunday/Holiday infant under 1 - weekdays infant under 1 - Saturday infant under 1 - Sunday/Holiday Cremation (urn burial) Scatter Garden - Scattering of Ashes Scatter Garden - Memorial /Plaque Engraving Funeral after 4:00 pm in addition to above cost

Fiscal Year 2018-2019 25% above resident fees

Fiscal Year 2019-2020 25% above resident fees

800.00

800.00

850.00 1,050.00 1,050.00 260.00 680.00 860.00 140.00 560.00 800.00 400.00 100.00 225.00 100.00

850.00 1,050.00 1,050.00 260.00 680.00 860.00 140.00 560.00 800.00 400.00 100.00 225.00 100.00

* Please see Suffolk Parks & Recreation Connection brochure on the City's website for other events and rates at the following link: http://www.suffolkva.us/parks/ PLANNING AND COMMUNITY DEVELOPMENT

800.00 plus 40.00 acre 1,000 plus 40.00 acre 800.00 plus 20.00 acre 1,000.00 250.00 500.00 250.00 300.00

840.00 plus 42.00 acre 1,050 plus 42.00 acre 840.00 plus 21.00 acre 1,050.00 262.50 525.00 262.50 315.00

50.00

52.50

250.00 150.00 150.00 35.00 250.00 70.00 100.00 0.23 325.00 100.00 100.00 300.00 300.00 50.00 with 300.00 minimum 30.00 with 200.00 minimum 40.00 per lot with 200.00 minimum 150.00 90.00 600.00 60.00 150.00 50.00 5.00 50.00 Hour

262.50 157.50 157.50 36.75 262.50 73.50 105.00 0.24 341.25 105.00 105.00 315.00 315.00 52.50 with 315.00 minimum 31.50 with 210.00 minimum 42.00 per lot with 210.00 minimum 157.50 94.50 630.00 63.00 157.50 52.50 5.25 52.50 Hour

0.25 50.00 Cost 60.00 25.00 10.00 1% over market rate to purchase credits in an approved tidal wetlands bank

0.26 52.50 Cost 63.00 26.25 10.50 1% over market rate to purchase credits in an approved tidal wetlands bank

53.00 2.00% 53.00 50.00

56.00 2.00% 56.00 53.00

263.00 525.00 1,050.00 2,100.00 4,200.00 5,250.00

276.00 551.00 1,103.00 2,205.00 4,410.00 5,513.00

D

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PLANNING Rezoning Requests Conditional Rezoning Requests Conditional Use Permits Comprehensive Plan Amendment Comprehensive Plan Consistency Review Subdivision Variance Requests Wetlands Board Wetlands Board After the Fact Chesapeake Bay Preservation Area Special Exception Request (Administrative) Chesapeake Bay Preservation Area Special Exception Request (Planning Commission) Historic and Cultural Review - Additions Historic and Cultural Review - New Construction Historic and Cultural Review - Administration Historic and Cultural Review - After the Fact Historic and Cultural Review - Administration After the Fact* Borrow Pit Fees Per cubic yard removed semi-annually Street Name Change Request Street Abandonment Encroachment Permits Minor Subdivision Family Transfer Preliminary Plat Fee (per lot) Final Plat Fee (per lot) Subdivision Engineering Plan Review Subdivision Engineering Plan Review Revisions Subdivision Determination** Site Plan Review (excludes 1 & 2 family dwelling) plus per acre Site Plan Review - additional revisions (per submittal) Site Plan Waiver Request Maps (each) Printed Map Products Maps-Specialized Map Production Services Aerial Photographs 1" = 1000' 1" = 1600" Base map set Unified Development Ordinance Comprehensive Plan Geodetic Control Network Book Geodetic Control Network Book - Supplement Wetland Mitigation Fee In-Lieu*** COMMUNITY DEVELOPMENT Minimum State Levy Extra Inspection Trips (each) Correction/Amending Permit Fee Penalty for Working Without Permits Construction Cost $1 - 50,000 50,001 - 100,000 100,001 - 150,000 150,001 - 250,000 250,001 - 750,000 over 750,000

227


Fiscal Year 2018-2019

Fiscal Year 2019-2020

53.00 2.00%

56.00 2.00%

53.00 53.00 53.00 53.00

56.00 56.00 56.00 56.00

53.00 53.00 74.00 53.00

56.00 56.00 78.00 56.00

79.00 53.00 110.00 63.00

83.00 56.00 116.00 66.00

105.00 63.00 147.00 84.00

110.00 66.00 154.00 88.00

158.00 95.00 221.00 126.00

166.00 100.00 232.00 132.00

210.00 126.00 294.00 168.00

221.00 132.00 309.00 176.00

263.00 158.00 368.00 210.00

276.00 166.00 386.00 221.00

315.00 189.00 441.00 252.00

331.00 198.00 463.00 265.00

368.00 221.00 515.00 295.00

386.00 232.00 541.00 310.00

420.00 252.00 588.00 336.00

441.00 265.00 617.00 353.00

473.00 284.00 662.00 378.00

497.00 298.00 695.00 397.00

525.00 315.00 735.00 420.00

551.00 331.00 772.00 441.00

578.00 347.00 777.00 441.00

607.00 364.00 816.00 463.00

630.00 378.00 819.00 462.00

662.00 397.00 860.00 485.00

D

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Electrical Permits (new service, temporary service & service changes) Minimum State Levy 1 - 99 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 100-149 Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 150 - 199 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 200 - 299 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 300 - 399 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 400 - 499 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 500 - 599 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 600 - 699 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 700 - 799 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 800 - 899 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 900 - 999 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,000 - 1,099 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1,100 - 1,199 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) 1200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change) Over 1,200 amps Single Phase Fee (new) Single Phase Fee (change) Three Phase Fee (new) Three Phase Fee (change)

630.00 plus 26 per 50 amps after 378.00 plus 16 per 50 amps after 819.00 plus 21 per 50 amps after 462.00 plus 11 per 50 amps after

662.00 plus 26 per 50 amps after 397.00 plus 16 per 50 amps after 860.00 plus 21 per 50 amps after 485.00 plus 11 per 50 amps after

228


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Electrical Permits (additions and repairs) 0 - 30 amps (per circuit) 31 - 60 61 - 100 101 - 200 over 200 amps Pool Grounding Repair Wiring, Apparatus, Fixtures Plumbing Permits Minimum State Levy Each Fixture, Floor Drain, or Trap Each Sewer (sanitary and storm) Each Sewer Replaced or Repaired

Fiscal Year 2019-2020

4.00 5.00 7.00 16.00 21.00 58.00 53.00

5.00 6.00 8.00 17.00 22.00 61.00 56.00

53.00 2.00% 7.00 7.00 37.00

56.00 2.00% 8.00 8.00 39.00

7.00 7.00 7.00 7.00 7.00 37.00 105.00 105.00 7.00

8.00 8.00 8.00 8.00 8.00 39.00 110.00 110.00 8.00

53.00 2.00%

56.00 2.00%

$34.00 each

$36.00 each

$17.00 each $9.00 each $7.00 each

$19.00 each $9.00 each $7.00 each

N/A N/A N/A

56.00 61.00 56.00 plus $6.00 per $1,000 value

51.00 56.00 $9.00 per $1,000

56.00 59.00 $56 plus $9.00 per $1,000

53.00 53.00 plus $4.00/10,000 gallons

56.00 56.00 plus $4.00/10,000 gallons

53.00 53.00 plus $6.00/25,000 gallons 53.00

56.00 56.00 plus $4.00/10,000 gallons 56.00

79.00 105.00 131.00 184.00 263.00 315.00 368.00

83.00 110.00 138.00 193.00 276.00 331.00 386.00

83.00 110.00 138.00 193.00 276.00 331.00 386.00

87.00 116.00 145.00 203.00 290.00 348.00 405.00

551.00 289.00 289.00 105.00

579.00 303.00 303.00 110.00

53.00 53.00 68.00

56.00 56.00 71.00

58.00 53.00

61.00 56.00

105.00 $26/15,000 sq.ft.

110.00 $27/15,000 sqft

D

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Each Manhole Each Roof Drain Each Area Drain Each Water Heater Each Water Line (New Residential) Each Water Line (Existing Residential) Each Water Line (Commercial) Each Sewer Line (Commercial) Backflow Preventer Mechanical and Gas Permits Minimum State Levy Mechanical Permit Fees Chiller, Cooling Tower, Tank AC Equipment, Boiler, Furnace Gas Pack, Forced Air, Misc. Heater, Gas Piping Air Handler Duct Work, Misc Fan, Range Hood Elevator Installation $0-5,000 5,001-6,000 Above 6,000 Fire Alarm and Fire Suppression $0 - 5,000 5,001 - 6,000 Above 6,000 LPG Tanks and Associated Piping 0 - 2,000 gallons over 2,000 Flammable Liquid Tanks and Associated Piping 0 - 50,000 gallons over 50,000 Fuel Piping Outlet Each Plan Review All Structures - Residential 0 - 2,499 square feet 2,500 - 5,000 5,000 - 10,000 10,001 - 30,000 30,001 - 50,000 50,001 - 100,000 Above 100,000 All Structures - Commercial 0 - 2,499 square feet 2,500 - 5,000 5,000 - 10,000 10,001 - 30,000 30,001 - 50,000 50,001 - 100,000 Above 100,000 Moving Out of City to In City In City to Out of City Within City Through City Accessory Structures 0 - 100 square feet 101 - 300 301 - 600 Demolition One to Two Family Residences Any Residential Accessory Structure

Fiscal Year 2018-2019

All Other Buildings 0 - 60,000 square feet over 60,000

229


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Sign Fees In Addition to Minimum Permit Fee 1 - 40 41 - 80 over 80 Elevator Compliance Card Amusement Ride Inspection Kiddie Ride Major Ride Spectacular Ride Cross Connection Inspection Private Piers, Greenhouses, and Walls $1 - 2,200 over 2,200 Miscellaneous Fees Mobile Homes Modular Classroom Units Tents Chimneys Free Standing Fireplaces/Wood Stoves Stationary Fireplaces

Fiscal Year 2019-2020

53.00 58.00 68.00 53.00

56.00 61.00 71.00 56.00

16.00 26.00 27.00 53.00

16.00 26.00 27.00 56.00

53.00 $53 plus .2% of value

56.00 $56 plus 0.2% of value

53.00 58.00 53.00 53.00 53.00 53.00

56.00 61.00 56.00 56.00 56.00 56.00

63.00 37.00

66.00 39.00

53.00 $53 plus .2% of value

56.00 $56 plus 0.2% of value

53.00 105.00

56.00 110.00

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Temporary Power Release Inspection Temporary Use Permit Fee Swimming Pools $1 - 2,200 over 2,200 Certificate of Occupancy Residential Commercial

Fiscal Year 2018-2019

53.00 105.00 53.00 32.00 53.00 105.00 263.00 79.00

56.00 110.00 56.00 34.00 56.00 110.00 276.00 83.00

102.00 408.00 1,169.00 $1,169 plus $4 per $1,000

107.00 428.00 1,227.00 $1,227plus $4 per $1,000

.08/sq.ft. .08/sq.ft.

.09/sq.ft. .10/sq.ft.

$0.012 $0.008 $0.006 37.00 37.00

$0.013 $0.009 $0.007 39.00 39.00

105.00 53.00 525.00 63.00

110.00 56.00 551.00 66.00

53.00 315.00 95.00

56.00 331.00 100.00

$50.00 plus fees for in-kind services such as Police, Fire, Equipment Rental, etc. 100.00 Cost

$56.00 plus fees for in-kind services such as Police, Fire, Equipment Rental, etc. 105.00 Cost

37.00

39.00

D

Extension of Residential, Commercial and Temp C.O. Temporary Rental Two or More Units (per unit) Reinspection Business License Inspection Board of Building Code Appeal Extension of Permits Tower, Antennas and Like Structures $0 - 4999 value 5,000 - 19,999 20,000 - 99,999 over 100,000 Building Fees Residential New Construction Commercial New Construction Additional/Alternation/Repair (Commercial & Residentail) based on value of construction $0.00-$5,000 $5,001-$20,000 $20,001 and above Zoning Permits (includes Farm Affidavits) Home Occupation Permits (zoning review) Health Department Evaluation New Construction Updates Board of Zoning Appeals Administrative Variance Request Chesapeake Bay Special Exception Request Reviewed by Zoning Administrator If Forwarded to Board of Zoning Appeals Written Determination by Zoning Administrator Special Entertainment Permit Junkyard Compliance Inspection (yearly) Unified Development Ordinance Temporary Signs Building Permits: Permit Issued No Inspections Completed

75%

75%

Foundation Inspection Completed

50%

50%

Framing & Foundation Inspection Completed

25%

25%

Permit Issued No Inspections Completed

75%

75%

Rough-in Inspections Completed

50%

50%

Electrical Permits:

230


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees

Fiscal Year 2018-2019

Fiscal Year 2019-2020

75% 50%

75% 50%

75% 50%

75% 50%

75% 50%

75% 50%

25.00 10.00 25.00 25.00 per working day until compliance 100.00 + 10.00 per registered user 25.00 100.00 100.00 100.00 + 10.00 per registered user

25.00 10.00 25.00 25.00 per working day until compliance 100.00 + 10.00 per registered user 25.00 100.00 100.00 100.00 + 10.00 per registered user

50.00

50.00

50.00 50.00 100.00 25.00

50.00 50.00 100.00 25.00

Mechanical Permits: Permit Issued No Inspections Completed Rough-in Inspections Completed Gas Permits: Permit Issued No Inspections Completed Rough-in Inspections Completed Plumbing Permits Permit Issued No Inspections Completed Rough-in Inspections Completed * All refunds subject to $15.00 processing Fee-no refunds will be issued for amounts less than $15.00

POLICE

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Annual Alarm Registration Alarm Registration Renewal Alarm Registration Late Fee (after 30 days) Fee to alarm company for failure to provide alarm user list Reinstatement fee for failure to provide alarm user list Late fee for registration renewal (after 30 days) Use of Automatic Dialer Audible Alarm Violation Reinstatement Fee for failure to provide ARM Failure of alarm company to provide customer False Alarm Prevention checklist Failure of alarm company to provide Alarm Installer checklist Failure of alarm company to provide Alarm Dispatch Records request Security Alarm Company Initial Registration* Late fee for Security Alarm Company registration (after 30 days) Security Alarm Company Registration Renewal less than 50 alarm sites in Suffolk* Suffolk

100.00

100.00

100.00

100.00 50.00 100.00 150.00 100.00 150.00 250.00 50.00 25.00 100.00 100.00 100.00 75.00 100.00 25.00 10.00 10.00 10.00 $10 for first card, and $5 for additional cards 7.00 or cost whatever is greater 20.00 15.00 35.00 Cost, but not less than 15.00 $30.00 plus $20 for annual inspection or reinspection of each vehicle listed

100.00 50.00 100.00 150.00 100.00 150.00 250.00 50.00 25.00 100.00 100.00 100.00 75.00 100.00 25.00 10.00 10.00 10.00 $10 for first card, and $5 for additional cards 7.00 or cost whatever is greater 20.00 15.00 35.00 Cost, but not less than 15.00 $30.00 plus $20 for annual inspection or reinspection of each vehicle listed

D

Reinstatement fee for alarm installation/monitoring company General false alarm fee for second response General false alarm fee for third response General false alarm fee for fourth and subsequent response Robbery/panic false alarm for second response Robbery/panic false alarm for third response Robbery/panic false alarm for fourth and all subsequent response Reinstatement fee to alarm user for suspended alarm registration Late fee for failure to pay false alarm fees after 30 days False Alarm fee for non-registered alarm per response Fee to monitoring co. for calling in on suspended / unregistered alarm site Fee to alarm company for making false statement Fee to alarm company for causing false alarm response per response Fee to monitoring company for failure to verify alarm system signal Fee for appeals per request Local Record Check Accident Report Incident Report Fingerprinting Photographs Chauffeur's License Solicitation Permit Concealed Weapon Permit Computer Generated Reports

100.00

Certificate of Public Convenience Security Services Reclaim Fee (Animal Shelter and Management) Adoption - Feline Adoption Spayed or Neutered with Vaccines (Animal Shelter) Adoption - Canine Spayed or Neutered with Vaccines (Animal Shelter) Adoption - Animal other than Feline or Canine (Animal Shelter) Dog License Fee - Spayed or Neutered (Animal Shelter) Dog License Fee - Not Spayed or Neutered (Animal Shelter) Dog License Fee - Duplicate Lifetime Dog License Fee - Spayed or Neutered (Animal Shelter) Dangerous Dog Registration Certificate Dangerous Dog Registration Certificate Renewal Kennel License

Police Officer/$30 per hour, minimum 2 hours Supervisor/$35 Police Officer/$30 per hour, minimum 2 hours Supervisor/$35 per hour, minimum per hour, minimum

15.00 per day

15.00 per day

75.00 95.00 25.00 5.00 10.00 1.00 50.00

75.00 95.00 25.00 5.00 10.00 1.00 50.00

150.00 85.00 $50 per block of 10 dogs

150.00 85.00 $50 per block of 10 dogs

231


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Full Scale Accident Diagram Audio Dispatch Tape/CD CAD Report Color Copy Black & White Copy

Fiscal Year 2019-2020 5.00 15.00 6.00 0.50 0.25

Photographs on CD

15.00

15.00

Video Tape PUBLIC UTILITIES

15.00

15.00

Bacteriological Tests (each) Delinquency Fees Door tag placement Disconnect/Reconnect of Water Service Meter Removal Finance Charges Illegal Connect/Reconnection of Water Service Water Conservation Reconnection Fees 1st Violation Subsequent Violations Water Rate per 100 cubic feet WTWA Wholesale Water Rate (per 100 cubic feet) WTWA Fixed Capacity Charge (per month) WTWA Meter Service Charge (per month) Water Conservation Service Charge Rate Water Usage Non Metered (per month - 5 ccf) Meter Service Charge (per month) 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter 6 inch meter 8 inch meter

35.00

35.00

10.00 25.00 50.00 1.5 % per month with $0.50 minimum 100.00

10.00 25.00 50.00 1.5 % per month with $0.50 minimum 100.00

250.00 500.00 9.71 4.76 197,983.00 200.00 1.25 x Meter Rate 48.55

250.00 500.00 9.71 4.84 199,026.00 200.00 1.25 x Meter Rate 48.55

10.00 (Billed at $0.329 per day per billing cycle) 25.00 (Billed at $0.822 per day per billing cycle) 50.00 (Billed at $1.644 per day per billing cycle) 80.00 (Billed at $2.630 per day per billing cycle) 150.00 (Billed at $4.932 per day per billing cycle) 250.00 (Billed at $8.219 per day per billing cycle) 500.00 (Billed at $16.438 per day per billing cycle) 800.00 (Billed at $26.301 per day per billing cycle)

11.25 (Billed at $0.370 per day per billing cycle) 28.15 (Billed at $0.925 per day per billing cycle) 56.25 (Billed at $1.850 per day per billing cycle) 90.00 (Billed at $2.959 per day per billing cycle) 168.75 (Billed at $5.548 per day per billing cycle) 286.25 (Billed at $9.411 per day per billing cycle) 562.50 (Billed at $18.493 per day per billing cycle) 900.00 (Billed at $29.589 per day per billing cycle)

1,150.00 (Billed at $37.808 per day per billing cycle)

1,293.75 (Billed at $42.534 per day per billing cycle)

10 inch meter

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Fiscal Year 2018-2019 5.00 15.00 6.00 0.50 0.25

Water Connection Charge (installed by city) 5/8 inch & 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter

2,000.00

2,000.00

2,300.00 2,600.00

2,300.00 2,600.00

3,000.00

3,000.00

Actual cost x 1.25

Actual cost x 1.25

50.00

50.00

5,520.00 4,970.00 4,420.00 3,865.00 3,310.00 3,900.00

5,520.00 4,970.00 4,420.00 3,865.00 3,310.00 3,900.00

5,520.00 13,520.00 26,950.00

5,520.00 13,520.00 26,950.00

43,120.00 80,850.00 134,750.00 269,500.00 431,200.00 619,850.00

43,120.00 80,850.00 134,750.00 269,500.00 431,200.00 619,850.00

250.00 Equal to prime rate - July 1 1 1/2 % or $0.50 minimum per month 10.00 300.00 400.00

250.00 Equal to prime rate - July 1 1 1/2 % or $0.50 minimum per month 10.00 300.00 400.00

D

When the size is above those listed a charge equal to actual cost of installation plus 25% Water Connection Charge (installed by developer) Water Availability Charge (residential)

Single Family Attached Multi Family (Building with 2 to 4 units) (cost per unit) Attached Multi Family (Building with 5 to 16 units) (cost per unit) unit)

Attached Mulit Family (Building 25 + units) (cost per unit) Mobile Home Park (cost per unit) Water Availability Charge (commercial) 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter 6 inch meter 8 inch meter 10 inch meter Installment Payments Down Payment Interest Finance charge New Account Setup Charge Fire Hydrant Meter Deposit Fire Hydrant Flow Test Fee/Water Model Evaluation

232


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Sewer Collection (per 100 cubic feet) Sewer Usage Not Metered (per month 5 ccf) Sewer Connection Charge (installed by city) 4 inch lateral size 6 inch lateral size Greater than 6 inch Sewer Connection Charge (installed by developer) Sewer Availability Charge (residential)

Fiscal Year 2018-2019 7.27 36.35

Fiscal Year 2019-2020 7.27 36.35

1,800.00 3,000.00 actual cost of installation plus 25% 50.00

1,800.00 3,000.00 actual cost of installation plus 25% 50.00

Single Family

6,000.00

6,000.00

Attached Multi Family (Building with 2 to 4 units), (cost per unit)

5,400.00

5,400.00

Attached Multi Family (Building with 5 to 16 units), (cost per unit)

4,800.00

4,800.00

Attached Multi Family (Building with 17-24 units), (cost per unit)

4,200.00

4,200.00

Attached Multi Family (Building 25+ units), (cost per unit)

3,600.00

3,600.00

Mobil Home Park (cost per unit)

3,900.00

3,900.00

Sewer Availability Charge (commercial) 6,000.00

6,000.00

14,800.00

14,800.00

1½ inch meter

29,500.00

29,500.00

2 inch meter

47,100.00

47,100.00

3 inch meter

88,100.00

88,100.00

4 inch meter

146,800.00

146,800.00

6 inch meter

293,400.00

293,400.00

8 inch meter

469,300.00

469,300.00

10 inch meter

674,600.00

674,600.00

Manual of Cross Connection Policies

20.00

20.00

Plan sheet copies 24" x 36" (per sheet)

2.00

2.00

Copies (black and white (each)

0.20

0.20

Copies (color) (each)

0.35*

0.35*

Engineering Review

Site Plans Review

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5/8 and 3/4 inch meter 1 inch meter

Engineerying Plans Review Engineering Plans/Site Plans Amendments Plats Pump Station Review/Sewer Model Evaluation Single Family Grinder Pump Review/Inspection Engineering Construction Inspection Sanitary Sewer Facilities Water Transmission/Distribution Facilities Site Plan with Public Utilities

$1,500 Base Fee plus $1.50/if for every foot of public water & sewer mains beyond the initial 250 if no mains plus pump station review fee $2,500 Base Fee plus $.15/if for every foot of public water & sewer mains plus pump station review fee $500/Submittal 200.00 $2,000 per station 300.00

$1.50/LF for every foot of public sewer installed $1.50/LF for every foot of public sewer installed $1,500 plus $1.50 for every foot of public water or sewer mains installed N/A

$1.50/LF for every foot of public sewer installed $1.50/LF for every foot of public sewer installed $1,500 plus $1.50 for every foot of public water or sewer mains installed At Cost

3,250.00 8,125.00 16,250.00 26,000.00 48,750.00 81,250.00

3,250.00 8,125.00 16,250.00 26,000.00 48,750.00 81,250.00

1,750.00 4,375.00 8,750.00 14,000.00 26,250.00 43,750.00

1,750.00 4,375.00 8,750.00 14,000.00 26,250.00 43,750.00

$1,000/application $1,500/application $100/plat $100/hr $18,000 per location $70/hr $1,600/application $250 per location 125.00

$1,000/application $1,500/application $100/plat $100/hr $18,000 per location $70/hr $1,600/application $250 per location 125.00

D

Inspection Fee for Overtime Work at Developers Request Environmental Incentive - Water 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter Environmental Incentive - Sewer 5/8 and 3/4 inch meter 1 inch meter 1½ inch meter 2 inch meter 3 inch meter 4 inch meter PUBLIC WORKS

$1,500 Base Fee plus $1.50/if for every foot of public water & sewer mains beyond the initial 250 if no mains plus pump station review fee $2,500 Base Fee plus $.15/if for every foot of public water & sewer mains plus pump station review fee $500/Submittal 200.00 $2,000 per station 300.00

Traffic Engineering Inspection and Plan Review Site Plan: Engineering Plans: Major Final Subdivision Plats: Traffic Engineering Study Fee Traffic Signal Inspection Fee Inspection Services Golf Cart Study Fee Golf Cart Signs (per location) Right-of-Way Encroachment Permit

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees Stormwater and Public Works Engineering Storm Water Utility Fee Inspection Fee for Engineering Plans

Inspection Fee for Site Plans/E&S Only Plans Inspection Fee for Overtime Work at Development Request Stormwater/E &S plan review Site Plan Review Fee

Engineering Plan Review Fee

Fiscal Year 2019-2020

6.00/mo/ERU 2% of engineers cost estimate plus 2% of E&S bond estimate; $1,400 minimum $400/acre;$1,400 minimum not to exceed $8,000 N/A

6.00/mo/ERU 2% of engineers cost estimate plus 2% of E&S bond estimate; $1,400 minimum $400/acre;$1,400 minimum not to exceed $8,000 At Cost , 10,000-0.5 acre of disturbance -$835 Less than-10,000 sf of disturbance - $460 Greater than 0.5 and up to 1.0 acre of disturbance- $1585 10,000-0.5 acre of disturbance -$835 (Plans with disturbance greater than 1.0 acre shall add Greater than 0.5 and up to 1.0 acre of disturbance- $1585 $250/additional acre of disturbance or any portion (Plans with disturbance greater than 1.0 acre shall add thereof) The $250/additional acre of disturbance or any portion thereof) following state fees shall be added accordingly >1.0The following state fees shall be added accordingly >1.0-5.0 acres + $756 5.0 acres + $756 >5.010.0 acres + $952 >10.0>5.0-10.0 acres + $952 50.0 acres + $1,260 >10.0-50.0 acres + $1,260 >50.00-100.00 acres + $1,708 >50.00-100.00 acres + $1,708 >100.00 acres + $2,688 >100.00 acres + $2,688 Plan Amendment = $350 $1000 + $1/lf of roadway The following state fees shall be added accordingly >1.0-5.0 acres + $756 >5.0-10.0 acres + $952 >10.0-50.0 acres + $1,260 >50.00-100.00 acres + $1,708 >100.00 acres + $2,688 Plan Amendments = $350 Fees shall be paid pursuant to Virginia Administrative Code 9VAC25-870-825 Fees shall be paid pursuant to Virginia Administrative Code 9VAC25-870-830 150.00 $750 per plat 290.00 150.00

Plan Amendment = $350 $1000 + $1/lf of roadway The following state fees shall be added accordingly >1.0-5.0 acres + $756 >5.0-10.0 acres + $952 >10.0-50.0 acres + $1,260 >50.00-100.00 acres + $1,708 >100.00 acres + $2,688 Plan Amendments = $350 Fees shall be paid pursuant to Virginia Administrative Code 9VAC25-870-825 Fees shall be paid pursuant to Virginia Administrative Code 9VAC25-870-830 150.00 $750 per plat 290.00 150.00

958/acre 263/acre 632/acre

958/acre 263/acre 632/acre

125.00 Cost Cost 2.50 600.00 600.00

125.00 Cost Cost 2.50 600.00 600.00

75.00 100.00 300.00 at cost at cost

75.00 100.00 300.00 at cost at cost

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Modification or Transfer of General Permit/Registration Statement for Discharges of Stormwater from Construction Activities Annual Maintenance fees for General or Individual Permits for Discharges of Stormwater from Construction Activities Minor Subdivision Plan Review Fee Major Subdivision Maintenance Agreement Review Fee Single Family E&S Site Plan Review Stormwater Maintenance Agreement Review Fee Pro Rata Share Fees Chowan Watershed Great Dismal Watershed James River Watershed Permits Right of Way Permit plus asphalt (per cubic foot) plus concrete (per cubic foot) Driveway Apron (per square foot) Street Name Signs (private - black and yellow) Street Name Signs (public - green and white) Permits (continued) Special Permits for Oversized and Overweight Vehicles Single-Trip Permit Single-Trip House Move Permit Blanket-Term Permit General Engineering Review In-depth Engineering Review Maps - Printed Map Products GIS Tax Map (single map) Other Map Product (single map) Generalized City Base Map (single map) Maps - Specialized Map Services Special Map Production Services (per hour) Specialized Data Analysis Services (per hour) Refuse Collection Automated Refuse Container *Refuse and Recycling Service Bulk Refuse Service 1-8 CY bulk collection -after 12 free collections 9-16 CY bulk collection

Fiscal Year 2018-2019

See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates See Geographic Information System section for map rates 70.00 19.50/mo/unit

70.00 21.30/mo/unit

47.50 120.00

N/A N/A

1-12 CY bulk collection - before 12 free collections are used

N/A

No Charge

13-24 CY bulk collection - before 12 free collections are used

N/A

47.50

1-12 CY bulk collection - after 12 free collections

N/A

47.50

13-24 CY bulk collection - after 12 free collections Evictions Bulk Refuse Service - Roll Off Weekdays Weekends * Does not include commercial refuse collection

N/A 170.00

105.00 170.00

120.00 170.00

120.00 170.00

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CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees TRANSIT Faires-Regular Bus Service (Not Paratransit) Adult - One way (No Transfer) Adult - All day (Unlimited Transfer) Adult - Monthly Pass Student (6-18 yrs) - One way (No Transfer) Student (6-18 yrs) - All day (Unlimited Transfer) Student (6-18 yrs) - Monthly Pass Disabled and/or Senior (55+ yrs) - One way (No Transfer) Disabled and/or Senior (55+ yrs) - All day (Unlimited Transfer) Disabled and/or Senior (55+ yrs) - Monthly Pass Fare - Paratransit - One way (Qualified individuals only)

Fiscal Year 2019-2020

1.50 3.00 57.50 1.00 2.00 37.50 0.75 1.50 27.50 3.00

1.50 3.00 57.50 1.00 2.00 37.50 0.75 1.50 27.50 3.00

25.00 5.00/hour 75.00 15.00/hour

25.00 5.00/hour 75.00 15.00/hour

150.00 50.00/hour 80.00/hour

150.00 50.00/hour 80.00/hour

300.00 100.00/hour

300.00 100.00/hour

60.00/season 100.00/season 40.00/season 15.00/one day

60.00/season 100.00/season 40.00/season 15.00/one day

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TOURISM Conference Room (9 am to 5 pm) Non-Profit (first two hours) Additional Hours For-Profit (first two hours) Additional Hours Mulitpurpose Room (6 pm to midnight) Deposit (non-refundable) Non-Profit Event For-Profit Event Visitor Center Pavilion Deposit (non-refundable) Each additional hour (two hour minimum) Farmer's Market Booth Rental (Pavilion) Standard Booth Expanded Booth Exterior (Uncovered) Space One-day Vendor Pass Interpreted Bus Tour Historic District Adult Senior (60+) and Child (3 to 12), Military Interpreted Bus Tour Great Dismal Swamp Adult Senior (60+) and Child (9 to 12), Military Guided Cedar Hill Cementary Stroll Adult Senior (60+) and Child (9 to 12), Military Interpreted Canoe Tour Ghost Walk Adult Senior (60+) and Child (9 to 12), Military Guided Nature Walks Adult Senior (60+); Child (9-12): Military Nansemond River Kayak Tours Lone Star Lakes Kayak Tours Bennett's Creek Kayak Tours Seaboard Station Railroad Museum Guided Museum Tour (12 and older) Guided Museum Tour-Group Rate Family Membership-Unlimted Visits (up to 4 people) Seaboard Station Birthday Party Rental Package (basic) Deposit (non-refundable) Payment Due Day of Party Seaboard Station Birthday Party Rental Package (premier) Deposit (non-refundable) Payment Due Day of Party Seaboard Station Railroad Museum After Hours Reception Rental Non-profit (first two hours) Additional Hours For-profit (first two hours) Additional Hours Seaboard Station Railroad Museum After Hours Meeting Rental Non-profit (first two hours) Additional Hours For-profit (first two hours) Additional Hours Fee Based Activities Not Described Visitor Center Display Case - Limit of 4

Fiscal Year 2018-2019

8.00 6.00

8.00 6.00

10.00 8.00

10.00 8.00

7.00 5.00 40.00

7.00 5.00 40.00

10.00 8.00

10.00 8.00

7.00 5.00 40.00 N/A N/A

7.00 5.00 40.00 40.00 40.00

2.00/per person 1.00/per person 40.00/year

2.00/per person 1.00/per person 40.00/year

25.00 100.00

25.00 100.00

50.00 250.00

50.00 250.00

75.00 25.00/hour 150.00 50.00/hour

75.00 25.00/hour 150.00 50.00/hour

25.00 5.00/hr 50.00 15.00/hour Cost $100/quarter when available

25.00 5.00/hr 50.00 15.00/hour Cost $100/quarter when available

235


CITY OF SUFFOLK FEE SCHEDULE FISCAL YEAR 2019-2020 Fees TREASURER

Fiscal Year 2019-2020

50.00 30.00 30.00 100.00 25.00 30.00 35.00 20% 28.00 12.00 10%

50.00 30.00 30.00 100.00 25.00 30.00 35.00 20% 28.00 12.00 10%

4.15

4.15

4.15 2.89% of payment amount

4.15 2.89% of payment amount

2.5% of payment amount plus .30 transaction fee $1.50 per transaction

2.5% of payment amount plus .30 transaction fee $1.50 per transaction

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Return Check Set Off Debt Distress Collection Fee Copy of Delinquent Report Vehicle Withholding Registration Fee Delinquent Tax Collection (prior to judgment) Delinquent Tax Collection (after judgment) Attorney or Collection Agency Fees Service Fee for Out-of-City processing (per Defendant) For each additional warrant served Roll Back Tax Interest Charge Card Convenience Fees Visa Debit Cards Only Visa Debit Cards; Mastercard Debit or Credit and AMEX $0.01 to $144.00 $144.01 and higher Sturgis Charge Card Convenience Fees E-Check Convenience Fee

Fiscal Year 2018-2019

236


ORDINANCE NUMBER _____________ AN ORDINANCE APPROVING NEW POSITIONS, PAY GRADES, PAY GRADE CHANGES AND JOB DESCRIPTIONS REGARDING THE FY 2019-2020 OPERATING AND CAPITAL BUDGET AND THE CITY’S CLASSIFICATION AND COMPENSATION PLAN WHEREAS, the City Council has determined that the performance of City government will be enhanced by the addition of new positions within the City’s Classification and Compensation Plan; and, WHEREAS, pursuant to §66-42 of the Code of the City of Suffolk, the City Council shall approve new positions, and pursuant to §66-42 of the Code of the City of Suffolk, the City Council shall approve reassignments of existing positions to higher or lower pay grades, significant revisions to job descriptions, and new job descriptions; and, WHEREAS, the City Manager is requesting that new positions be approved in the FY 2019-2020 Operating and Capital Budget and the City’s Classification and Compensation Plan; and, WHEREAS, the City Manager is requesting that the corresponding new job descriptions for new positions be approved as a part of the FY 2019-2020 Operating and Capital Budget and the City’s Classification and Compensation Plan. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Suffolk, Virginia, that the job descriptions for new positions and revisions of existing positions of Administrative Specialist, grade 124; Administrative Services Manager, grade 136; Business Development Manager, grade 134, Information Technology Security Administrator, grade 137; Paramedic, grade 128; Police Planner, grade 133; Public Works Fund Manager, grade 136; Pump Station Instrumentation and Control Supervisor, grade 126; Real Estate Valuations/CAMA Analyst, grade 134; Recreation Instructor I, grade 115; Recreation Instructor II, grade 121; Senior Budget Analyst, grade 134, and Systems Analyst, grade 128, which are attached as part of this Ordinance, be and are hereby approved as part of the FY 2019-2020 Classification and Compensation Plan. This Ordinance shall be effective on July 1, 2019, contingent upon the corresponding jobs for the job descriptions being approved in the FY 2019-2020 Operating and Capital Budget. READ AND PASSED: ________________________________ TESTE:

________________________________________ Erika S. Dawley, City Clerk

Approved as to Form: _________________________ Helivi L. Holland, City Attorney 237


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ORDINANCE NUMBER _____________ AN ORDINANCE TO PROVIDE FOR A COST OF LIVING ADJUSTMENT OF 2.5% TO ALL FULL-TIME AND REGULAR PARTTIME CITY EMPLOYEES, GRANT EMPLOYEES, CONSTITUTIONAL OFFICERS AND THEIR EMPLOYEES AND CITY COUNCIL APPOINTEES WHEREAS, the City Council has determined that a 2.5% cost of living adjustment be provided to all full-time and regular part-time city employees, grant employees, Constitutional Officers and their employees, and City Council Appointees hired prior to April 1, 2019. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Suffolk, Virginia, that all full-time and regular part-time city employees, grant employees, Constitutional Officers and their employees, and City Council Appointees hired prior to April 1, 2019 shall receive a 2.5% cost of living salary increase. BE IT FURTHER ORDAINED that the ordinance shall be effective on July 1, 2019. READ AND PASSED: ________________________________ TESTE:

________________________________________ Erika S. Dawley, City Clerk

Approved as to Form:

_________________________ Helivi L. Holland, City Attorney

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ORDINANCE NUMBER __________ AN ORDINANCE TO AMEND CHAPTER 70, SOLID WASTE, ARTICLE III, COLLECTION AND DISPOSAL, SECTION 70-98 OF THE CODE OF THE CITY OF SUFFOLK BE IT ORDAINED by the Council of the City of Suffolk, Virginia, that Section 70-98 of the Code of the City of Suffolk is hereby amended to read as follows: Sec. 70-98. – Preparation of tree trimmings, hedge cuttings, similar materials for collection; service limitations. (a) Any person desiring to place tree trimmings, hedge cuttings or similar materials for collection shall either place them in approved refuse or rubbish containers as required by this article and set them out for collection with other refuse on the days designated for regular collections, or tie them securely in bundles not more than four feet in length, nor heavier than 75 pounds, and place these bundles beside the regular refuse containers for collection on the days designated for the regular collection of refuse. (b) Limbs from trees or shrubs in excess of two inches in diameter, homeowner-generated construction debris (which was not as a result of contracted services and has been properly bundled for collection) and household appliances such as refrigerators, sofas, or similar items place at the curb line or road shoulder will be collected by the city’s collection forces on the day designated for the regular collection of refuse. A maximum of eight twelve cubic yards will be removed from any single property where service is requested. Rubbish in excess of eight twelve cubic yards, not exceeding 16 24 cubic yards, will be considered bulk refuse and the applicable fee for removal will be charged to the property owner. Items such as large pieces of concrete, bricks and roofing shingles will not be collected by city forces. (c) Tree trimmings, limbs, trunk wood and stumps resulting from the work of firms or individuals engaged in the business of pruning, doctoring or removing trees shall be collected, removed and disposed of by these firms or individuals, or in the event of the failure of these individuals or firms, by the owner of the property. Such tree trimmings, limbs, trunk wood and stumps resulting from the work of such firms or individuals will not be removed by the city’s collection forces and shall not be placed on the streets. (d) Collections are limited to residential dwellings and are limited to 12 collections per calendar year. The city manager or his/her designee is authorized to provide for special bulk collections for community oriented activities. (Code 1976, § 12-21; Ord. No. 60-00, § 1, 6-21-2000; Ord. No. 91-01, § 1, 8-1-2001; Ord. No. 120-02, § 1, 12-18-2002; Ord. No. 09-O-057, 11-18-2009)

239


BE IT FURTHER ORDAINED that this ordinance shall be in effect upon its passage and shall not be published. READ AND PASSED: ______________________ TESTE: __________________________________ Erika S. Dawley, City Clerk Approved as to Form: ________________________________ Helivi L. Holland, City Attorney

240


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City of Suffolk

Department of Finance - Division of Budget & Strategic Planning 442 W. Washington St. | Suffolk, Virginia 23434 | (757) 514-4006 www.suffolkva.us

Profile for City of Suffolk, Virginia

Proposed Operating and Capital Budget FY 2019-2020  

Proposed Operating and Capital Budget FY 2019-2020

Proposed Operating and Capital Budget FY 2019-2020  

Proposed Operating and Capital Budget FY 2019-2020