BUDGET AND STRATEGIC PLANNING DESCRIPTION The Division of Budget and Strategic Planning provides financial and management information, control, and guidance to the City Council, City Manager, and city departments. The primary responsibilities of the division include the development and execution of the Annual Financial Plan and multi-year Capital Improvement Program; oversight of city department budgets and funds; debt management, planning, and coordination of financings and bond referenda in conjunction with the Department of Finance; strategic planning and performance measurement; and fiscal impact analysis. FY 2015 ACCOMPLISHMENTS
Coordinated the issuance of $49.8M in general obligation bonds to provide for citywide capital improvements.
Awarded the Distinguished Budget Presentation Award from the Government Finance Officers Association (GFOA) for the fifth consecutive year reflecting the achievement of the highest principles in governmental budgeting.
Prepared the FY 2014-2015 City Profile and Statistical Digest providing demographic, financial, and service level data to assist in citywide strategic planning efforts.
FY 2016 OBJECTIVES
To develop a balanced budget in compliance with the City Charter and within local and State mandated timeframes for financial plan development. (Goal 2: Provide Effective and Efficient Programs and Services that are Accountable and Customer Focused)
To provide quarterly budget status reports to the City Manager, City Council, City Departments, and citizens of Suffolk within 30 days of the end of each quarter. (Goal 2: Provide Effective and Efficient Programs and Services that are Accountable and Customer Focused)
To review and submit at least 95% of budget adjustment requests for processing within 48 hours of receipt from city departments. (Goal 2: Provide Effective and Efficient Programs and Services that are Accountable and Customer Focused)
STATISTICS/PERFORMANCE MEASURES Balanced Budget prepared within prescribed timeframes GFOA Distinguished Budget Award received Financial Policies: Budgeted capital projects meet 3% “Pay Go” policy Debt as a percentage of assessed value at/below 4% Debt as a percentage of general gov’t expenditures at/below 10% Fund Balance at/above 12% per City Financial Policies Variance in actual to projected General Fund revenue % Budget Adjustment requests reviewed/processed within 48 hours
FY 14 Actual
FY 15 Projected
FY 16 Estimate
3.0% 2.02% 9.35% 12.2% 3% 100%
3.0% 2.13% 9.48% 14.3% .5% 100%
3.0% 2.21% 9.60% 14.3% 3.92% 100%
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