Welcome to the City of Guelph Recreation Department
Summer Day Camps! We are pleased that you have chosen to spend your summer with us!
Summer Day Camps 2012 HANDBOOK Please keep this book as it provides reference for all your camp questions. guelph.ca/camp
On your child's first day of camp, you will receive a parent newsletter that will give you more details about the week’s activities and special events. This handbook is intended to help you prepare your child for camp. We hope you will find this information helpful and get you excited about camp! Your child's safety is our priority. Therefore, we have many safety procedures in place for all of our camps, such as: sign-in/sign-out procedures, low child to staff ratios, group forms and more all described in this handout and implemented at each site. All Staff are certified in Standard First Aid & CPR C and emergency procedures. All locations have a first aid kit and access to a telephone. In the unlikely event of a serious injury, emergency services will be contacted. One of our senior staff will contact you immediately regarding the incident. Please ensure that you have given us current emergency contact information so we can reach you if needed. Please complete the Camper Emergency Information and Arrival/Departure forms on guelph.ca/camp to be given to the camp’s supervisor on the first day of camp. Also, if you need staff to dispense medication to your child, we require the original medical container and a signed consent form (please obtain this form on the first day if applicable). All medicine will be in the Programmers office, unless it’s required on the body (Epi-Pen)
Please note: Forms need to be completed for each child and at each camp
You can save time by printing them off on the web and coming with them filled out on the first day of camp. your child will be attending.
Camp Locations and Phone Numbers For inquiries regarding camp and registration, please call 519-837-5699 or visit us at guelph.ca/camp Kiddie Camp ♣ Daily Discoveries ♣ Girl’s Week West End Community Centre, 21 Imperial Rd S Ph. 519-837-5657 Swim Adventure Camp ♣, Leadership Development, Victoria Rd Recreation Centre & Pool Leader-in-Training I & II 519-837-5621 Victoria Rd Recreation Centre, Sports n Play Camp ♣ 151 Victoria Rd Guelph Sports Dome Ph. 519-837-5621 550 Imperial Rd N Ph. 821-5422 Sherwood Forest Camp ♣ Tairy Fales Camp Barber Scout Camp, 733 Stone Rd E Guelph Youth Music Centre, Ph. 519-836-1810 75 Cardigan St PH. 837-1119
Guelph Community Pottery Centre, 50 Municipal St PH. 822-1260 x 2706 Call these phone numbers during camp time only in case of an emergency. Phones may not be monitored. Look for the Maple leaf icon for programs eligible for the Children’s Fitness Tax Credit. ♣= maple leaf
The City of Guelph wants to increase physical activity amongst all residents of Guelph! To achieve this, we are implementing the “In Motion” campaign in our programs and services. In motion includes a public awareness campaign on the importance of physical activity, but it is much more than that. At summer camps, we are given many opportunities to enhance a child’s active recreation and social experiences. Promoting these positive experiences also includes increasing levels of physical activity. Our camps promote and celebrate physical activity! Recreation Program Coordinators
PH. 822-1260 x 2732 (M-F) x 2704 (Tue, Wed, Fri) Camp Program Facilitator Volunteer and Inclusion Facilitators
PH. 822-1260 x 2707 (May-September)
Hours of Camp: All camps operate from 9:00 am to 5:00 pm with a supervised drop off from 8:00-9:00am and with a supervised pick up from 4:00 to 5:00pm. Children must be picked up by 5:00pm sharp!
Late Fee Policy: If your child is not picked up on time, our staff are required to stay beyond their scheduled shift. If you are late picking up your child you will be charged a late fee of $5 for the first 15 minutes late and $3.00 for every 5 minutes thereafter, payable at pick up. We appreciate your cooperation in picking up your child on time after a long day at camp.
Refund Policy: Requests for refunds or credits based on withdrawal must be received 5 business days prior to camp start. All refunds are subject to a $10.00 administration charge calculated per person, per program. Pro-rated refunds will be issued for medical reasons only, no later than halfway through the program, providing that a doctors note is provided.
Staff and Ratios Our Camp Staff have been hired for their experience and skills working with children. All staff are certified in Standard First Aid & CPR. All staff have gone through an extensive pre-camp training program and have been police screened. We hold the highest expectations of programming and safety at our camps. Ratios designated for camps are a minimum of 1 camp counsellor to 13 children at all times, plus a Camp Team Leader on site. Most Camps have a 1:10 ratio, Kiddie Camp is 1:8. Swimming ratios are 1:2 or 1:3 (with one child in a life jacket).
Sign-in/Sign-Out Procedures Parents/Care-givers must sign their children in when they drop them off and out when they pick their children up. Always inform the counsellors when someone else will be picking up your child. The name of this person(s) must be filled out on the Program Arrival/Departure form in order for our staff to release your child from camp. Please remember to sign your child in and out of camp each day. The sign in/out system is in place to ensure the safety of your child.
Preparing for Camp
Fun in the Sun
Due to the concern with the ultraviolet (UV) rays from the sun, we would like to Please ensure that you have read this booklet carefully prior to camp. On your child’s work with you in protecting your children from these harmful rays. first day, please complete and submit all necessary forms, including the CAMPER As a parent, please help out by doing the following: EMERGENCY INFORMATION, and PROGRAM ARRIVAL & DEPARTURE PERMISSION FORMS. You Have your child wear a hat with a broad brim on it will receive a Weekly Camp Newsletter on the first day, which will include more details Wear light coloured clothing about the week’s events, special event information (if applicable) and other pertinent Apply waterproof sunscreen SPF 15 or higher no more than 30 minutes before camp starts. information. Please keep a labelled bottle in their bag so we can have them reapply as needed.
What to Bring to Camp (please label your belongings) Nutritious lunch and drinks (lots of water to rehydrate) Additional snacks for morning and afternoon
Comfortable running or hiking shoes– NO open toe shoes, sandals or CROCS Hat (wide brimmed) and Sunscreen (paba-free & SPF 15 minimum) for re-application Appropriate attire for rainy days and outdoor activities Bathing suit & towel on swim days Change of clothes/clothes that can get dirty
Lunch and Snacks Lunch is a very important meal. Please bring a HEALTHY lunch daily. We suggest that you pack extra snacks and drink or a refillable water bottle as we will be active all day. Snack breaks are incorporated into the program. Please make sure your child can open containers. Try to reduce waste and send lunch in reusable containers. Send an ice pack as well, as we do not have refrigeration for lunches
Our staff minimize the time spent in the direct sun between 11am and 3pm when sun’s rays are strongest.
Inclement Weather All camps take advantage of as much outdoor time as possible. On rainy or smog days, we will minimize outdoor time as necessary. In case of extremely hot weather, precautions will be taken to keep campers hydrated and in cool or air conditioned areas where possible. We follow the heat/ smog alerts sent out by the Environment Canada through the City of Guelph.
What to Wear Campers should wear comfortable clothing and shoes Closed toed shoes are a must (no sandals, Crocs or open toed footwear) Sun protective wear ie. Hat, light long-sleeved shirts, sunscreen Rainy day apparel, as needed
Some examples of healthy lunch choices for are:
Lost and Found
Grapes, apples, orange slices, strawberries, blueberries, bananas etc.
Each site has their own lost and found. Articles will only be kept until the final Friday of the camp running at that site. Any unclaimed items will go to the West End Community Centre lost and found located near the pool area until early September or as soon as we are unable to house the items any longer. We ask all campers not to bring valuable items to camp. Please label all your child’s
Cereal bars, whole grain oatmeal bars, cut up cheese and crackers, Cut up veggies with dip (hummus/cream cheeses) Sandwiches or tortilla wraps (toppings can be: meat/mayo/mustard/lettuce/tuna/jam/ cheese/salsa etc)
NO NUT PRODUCTS PLEASE We discourage peanut & nut products for snacks and lunch, however please note that the City facilities are NOT nut-free. We will send a note in the weekly newsletter requesting nut-free snacks and lunch if we are alerted of a participant attending that week that has a peanut or nut allergy.
items and check the camp and facility lost and found when items go missing. Please also check at home to see if other campers items came home with your child by mistake.
PROGRAM READINESS GUIDELINES
Are you CAMP READY?? In order to support the success and safety of all individuals at camp, it is important that participants attending these programs are “Camp Ready.” To assist in determining if a participant is “Camp Ready”, it is important to recognize if the participant: is able to take direction and instruction from a staff person is comfortable in and able to interact in a group environment is able to participate in the program. Participation, interaction and inclusion of children in programs is based on the child’s individual needs. is able to interact and participate in the program in a manner that is safe for themselves and others Participants that are attending camp and who are not demonstrating that they are “Camp Ready” may be withdrawn from the camp at the discretion of the Camp Facilitator or Recreation Program Coordinator. Behaviour management procedures are in place at camp to ensure the safety of all participants.
One2One Support and Inclusion Services Some participants may require additional support to assist them in being successful at camp. Staff are available to discuss accommodation needs and support options for your child. Provision of support for children is limited and must be arranged in advance. Every effort is made to find appropriate support for program participants who require it, however one2One volunteer matches depend on the availability of suitable volunteers. If a match is unavailable, participant registration will be delayed and parents/caregivers will be required to arrange for external support if they wish to move forward with registration. One2One volunteers cannot be responsible for toileting or diapering of camp participants. Please contact the Accessibility and Inclusion Coordinator, 519.822-1260 x 2706 prior to May or the Camp Volunteer and Inclusion Facilitator, 519.822-1260 x 2707 (May-Sept). Support must be in place prior to camp commencement.
BEHAVIOUR MANAGEMENT AT SUMMER CAMPS It is our intent to build on the success we have had in previous summers and ensure the highest level of fun and safety all our camps. We wish to maintain a mutual respect between families, campers, campers and staff and campers and volunteers. A participant behaviour model has been developed in order to achieve this through our participant discipline procedure. For a sample of this, please ask your camp counsellor or camp team leader. Your thoughts and feedback are helpful, if you would like to discuss this process or have suggestions, please contact the Camp Facilitator. PARTICIPANT DISCIPLINE PROCEDURE STEP 1 Explanation given to the camper the infraction and reason for the rule. STEP 2 Time out for 2-5 minutes (age dependant). Staff will sit with the camper if possible to work out causes of and solutions to problems and inform the camper that the next step will be to complete a Behaviour Checklist Form. STEP 3 If behaviour persists, a Behaviour Checklist Form will be completed If the behaviour continues counsellors will consult with the Camp Team Leader and possibly the Camp Facilitator. STEP 4 In cooperation with the child’s parent/guardian, a Behaviour Contract will be completed. Possible consultation with the Camp Volunteer Facilitator may be exercised for possible assistance or help if there needs to be a placement of an One2One volunteer. If the inappropriate behaviour persists, the Camp Team Leader will contact the Camp Facilitator for immediate action. In consultation with the Recreation Program Coordinator, the child may be withdrawn from the camp. Parents/guardians will be informed of any behavioural concerns at camp.
Volunteering at Camp If you know a teen 14 years or older who is interested in volunteering at camp, please call the Camp Volunteer Facilitator at 822-1260 ext. 2707
City of Guelph