Page 1

CITY OF EUDORA

2017 ANNUAL REPORT


Table of Contents Our Values . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Manager Summary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 City Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Key Accomplishments . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Administration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5-6 Building and Codes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Fire Department. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8-9 Police Department . . . . . . . . . . . . . . . . . . . . . . . . . . . 10-11 Public Works . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12-13 Parks and Recreation . . . . . . . . . . . . . . . . . . . . . . . . . . 14-15 Staff Development . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .16 Strategic Partnerships . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Engagement and Transparency . . . . . . . . . . . . . . . . . . . . . 18 A Look Ahead . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 19


Our Values Vision… Our work today will be linked to the goals we have improving service tomorrow.

Teamwork…Intra and Inter departmental collaboration are essential to providing efficient and effective service.

Professionalism…Our actions, appearance, and daily work will reflect the important role we have in the community. Members of the organization agree to be accountable for the work they perform and how it is performed.

Learning…Continued staff development and deployment of best practices will be used to increase the effectiveness of our service to our community.

4

1


A Simple Mission The City of Eudora continued to build on its 160-year-old legacy of service this past year. I witnessed that legacy carried out every day as the City served its residents with a simple but powerful mission. In addition, the City’s core values of vision, teamwork, professionalism, and learning shaped everything that was done. As Eudora moved toward a strong vision of improved services, the City Commission approved a fiscally healthy budget that provided for necessary expenditures and minimally increased the property tax mill rate. It also hired professional consultants to review the electric utility fee structure and make sure that services were being provided in a cost-effective manner. We hope to obtain similar rate studies on our other utilities for long-term fiscal stability. Our success with strategic community partnerships resulted in teamwork on a new level. Growing coordination with the Senior Resource Center of Douglas County to better connect seniors to available resources has been one encouraging outcome of such teamwork. This past year also saw growth in staff professionalism and continued learning. Several were recognized for earning professional certificates while others attended area-specific training. Today, we are proud of the commission members, staff, partners, businesses, and volunteers who supported the City in 2017. This year’s annual report reflects the successes in pursuing our simple mission and celebrates the groundwork that has been set for the City’s future. Barack Matite City Manager

Mission . . . It is the mission of the City of Eudora to provide

services in an effective and efficient manner to enhance the quality of life for citizens we serve. 2

2


Eudora City Structure

Commission-Manager Government The Eudora City Commission is the elected governing body of the city. The 2017 members were Commissioner Jolene Born, Vice Mayor Ruth Hughs, Commissioner Tim Bruce, Mayor Tim Reazin, and Commissioner Troy Squire (pictured above). The Commission provides legislative direction while the city manager is responsible for day-to-day administrative operations of the City based on the Commission’s recommendations. Major departments include public works, fire, police, parks and recreation, and administration.

Vision . . . Our work today will be linked to the goals we

have improving service tomorrow.

3


Key Accomplishments Community Development • Implemented curbside recycling to create a cleaner environment and provide more efficient service for all residents • EMS response time close to 5 minutes, improving health of residents with new ambulance in the City • New housing starts grew from 6 the previous year to 21, an increase of 250% • State grant allowed for expansion of Eudora South Trail, part of City’s pedestrian-friendly plan

Community Engagement • Weekly newsletter was opened 18,027 times during the past year (1,794 subscribers) • The Facebook page reached a high of 2,710 viewers in December • The website was visited 53,301 times (44% of visits from a mobile device) • New Police Chief Wes Lovett and Eudora police officers engaged with students at school dodgeball tournaments and basketball clinics • Partnerships sparked a new focus on the City’s aging population, resulting in the Eudora Senior Advisory Council

Professionalism . . . Our actions, appearance, and daily work will reflect the important role we have in the community. Members of the organization agree to be accountable for the work they perform and how it is performed.

7

4


Administration 2017 Highlights: • Received praise from outside auditors for organization’s management of financial records • Maintained solid bond rating from S&P (AA-) • Paid off $810,000 in debt • Continued efforts towards paperless systems: utility bill payments via phone, e-mailing utility bills, and automatic drafting from bank accounts • Complied with reserve fund balance target (18% to 25% of expenditures) to maintain bond rating • Technology improvements expanded digital records maintenance and security

Dewey Isaacs, new Billing Specialist

5


Administration Efficiency Improvements The two-year project to update the City’s water and electric meters was completed in 2017. This project allowed the City to better track utility use. Before the project, there was an average of 15% water loss that was unaccounted for due to meters not working properly. Now, water loss is down to 3% on average. The update also significantly reduced work orders since the readings could be accessed via computer rather than sending staff to review a meter in person. Staff can identify increases in water use to help customers understand unusual bill changes and take corrective action.

Percentage of City’s Water Lost by Year 15%

3%

In addition, the new meters created a more responsive system. Residents can have services restored almost immediately after paying a reconnection fee, reducing health and welfare concerns.

2016

2017

6


Building and Codes 2017 Highlights: • Created position dedicated to code enforcement • Total permits for new housing, remodeling, and other improvements grew to 598 • Issued 153 contractor licenses during the first full year of the new licensing program • Recorded 386 code violations for abandoned vehicles, trash on the property, weed abatement, and other infractions (385 resolved) • Established working group with Baldwin City, Lawrence, and Douglas County to review 2018 code changes from the International Code Council

7


Fire Department 2017 Highlights: • 1,845 hours of training in fire protection, EMS, hazardous materials, fire prevention, and rescue • Assisted neighboring communities 21 times • Installed 72 smoke and carbon monoxide detectors in homes • Inspected 3 new businesses, 3 fireworks stands, and 16 home daycares • Issued 50 residential and commercial burn permits • Partnered with the Eudora School District on fire prevention education, reaching 1,200 students • Received state grant to fight brush and wildland fires

8


Fire Department Responsibility for the protection of life, property, and the environment falls to the City of Eudora Fire Department. In 2017, six members of the fire department were recognized with Douglas County Valor Awards for their life-saving actions during an emergency response. The department had 611 fire calls in 2017. There were 26 fire incidents compared to 412 rescue and emergency medical calls. An additional 138 patients were assisted by EMS, a majority of them over the age of 50.

2017 EMS Patients Assisted by Age

0-50 Years

2017 Fire Calls by Category Hazardous Condition

21

Other

35

False Alarm

35

Service Call Fire

51-100 Years

138 Patients Total

82 26

Rescue and Emergency Medical

412

611 Incidents Total

Average City of Eudora response time for fire emergencies: 8 minutes and 24 seconds Average State of Kansas response time for fire emergencies: 10 minutes [Average response time defined by 90% of emergencies] 9


Police Department 2017 Highlights: • Police Basketball Clinic engaged 22 children with area officers • Participated in 36th Annual Law Enforcement Torch Run for Special Olympics • Held Eudora Police vs. Eudora Middle School Dodgeball Tournament • Continued DARE Instruction at Eudora Middle School • Free gunlocks given out through Project SafeChild • Detective Flick attended CSI Advanced Crime Scene Training in Florida • Performed 1,730 traffic stops to encourage driving safely around City streets and in school zones

10


Police Department The City of Eudora Police Department increased its professionalism and overall coverage by hiring five new officers, one part-time administrative staffer, and a new police chief. Staff provided a continued safety presence in the community, both in law enforcement and in school protection.

2017 Arrest Data for Primary Categories Category Number Warrant Arrests 75 DUI Arrests 11 Felony Arrests 9

2017 Top Ten Priority Calls Nuisance, 24 Harassment, 33 CINC/Runaway, 59

Injury Accidents, 20 Two Unit Medical, 277

DUI/Liquor, 67

Domestic Disturbance, 95

Suspicious Activity, 148

Warrant, 99

Disturbance, 126

The Police Department released its new logo in 2017, capturing both the unique context of Eudora and the department.

11


Public Works Department 2017 Highlights: • Replaced 5,000 electric and water meters • Changed 300 street lights to energy efficient and longlasting LED lighting • Completed $150,000 in wastewater investments from the Capital Improvement Plan (CIP) • Worked with professional engineers on the City’s first formal cost of service and electricity rate study • Conducted ongoing infrastructure maintenance including water valve replacements (pictured on right)

12


Public Works Department The Public Works Department played an important role in protecting the health and safety of residents by providing clean drinking water, ensuring proper wastewater treatment, developing and maintaining the transportation system, and managing stormwater. The department also had responsibility for the electric system and public cemetery. In 2017, transportation infrastructure work included: • 55,000 square yards of chip seal (equivalent to 3.5 street miles) • Replacement of 400 linear feet of curb • 13,800 square yards of hot mix overlay and full depth patch Public Works also installed the upgraded water meters for 2,480 active service connections.

The Public Works Department participated in a simulated disaster exercise with the U.S. Department of Homeland Security, Douglas County Emergency Management, City of Eudora Fire and Police Departments, and various other partners across the county.

Water Provided Per Year (Gallons in Thousands) 160,000

140,274 142,041

120,000 80,000 40,000

18,971

11,765

0 Water Sold

Water Not Billed Year 2016

21,012 4,950 Water Lost

Year 2017

13


Parks and Recreation Department 2017 Highlights: • Completed renovations of Paschal Fish Park: addition of a new walking path, playground equipment, nature play area, and shelter (partially funded with private donations) • Replaced Bluejacket Trail with zero city money through a partnership with the Eudora Parks and Recreation Foundation and corporate donors • Geocaching events brought residents and visitors together for outdoor activity • Improved the disc golf course through corporate sponsorships

14


Parks and Recreation Department The City of Eudora Parks and Recreation Department provided parks and recreational opportunities for the community of Eudora that enhanced and promoted a healthy lifestyle for all ages. As part of that effort, it maintained seven parks: Bluejacket Park, CPA Park, East Park, Lucy Kaegi Park, South Park, Paschal Fish Park, and Pilla Park. In 2017, the department leveraged outside funding to improve Bluejacket Park, Paschal Fish Park, and the Eudora South Trail. The department also provided a range of sporting activities for youth and adults. A total of 285 adults participated in sporting activities. 5k run/walks were a popular activity with 64 adults participating. An indoor sport that gained momentum this past year was pickleball, hosted at the Eudora Recreation Center gym.

2017 Youth Participation by Sport Youth Basketball, 202

Blastball, 64 Fall Soccer, 212

Youth Volleyball, 68 Flag Football, 74 Spring Soccer, 275

2017 Adult Participation by Sport Summer Volleyball, 30

Fall Volleyball (Women), 44

Winter/Spring Volleyball, 48 Fall/Winter Volleyball, 44

Softball, 55 5k Run/Walks, 64

Over 20,000 Pool Visits The Eudora Aquatic Center was visited 23,169 times in 2017, a daily average of 236 visits per day.

15


Staff Development Three Staff Members Earned Professional Designations The City of Eudora promoted continued staff development in 2017. Budget Analyst Renee Davis earned the Master Municipal Clerk designation. Parks and Recreation Assistant Director Jimmy Kegin earned the Certified Parks and Recreation Professional designation. And Assistant Fire Chief Nathan Stoermer earned the internationally-recognized Chief Fire Officer designation.

Parks and Recreation Assistant Director Jimmy Kegin earned the Certified Parks and Recreation Professional designation.

Budget Analyst Renee Davis earned the Master Municipal Clerk designation.

Assistant Fire Chief Nathan Stoermer earned the internationally-recognized Chief Fire Officer designation.

Learning . . . Continued staff development and deployment

of best practices will be used to increase the effectiveness of our service to our community. 8

16


Strategic Partnerships All that the City does would not be possible without the support and assistance of various partners such as those listed below and others.

Growing and Established Partnerships

Successes

• Eudora Chamber of Commerce • Eudora Parks and Recreation Foundation • Eudora Convention and Visitors Bureau • Eudora Unified School District • Eudora Area Historical Society • Eudora Township Public Library • Eudora Farmer’s Market • Senior Resource Center for Douglas County • Hamm Inc. • CFS Engineers • Douglas County Government • The Lawrence-Douglas County Metropolitan Planning Organization (MPO) • Eudora Lions Club • University of Kansas MPA Program

•Partnerships with the Chamber of Commerce and other groups resulted in new investments in downtown properties •After four years of negotiations with Douglas County, Eudora succeeded in getting an ambulance stationed inside the City •Bluejacket Trail was built at no cost to the City due to a partnership with the Eudora Parks and Recreation Foundation •University of Kansas MPA Intern applied graphic design techniques to update the weekly electronic newsletter and monthly utility bill insert

Teamwork . . . Intra and inter departmental collaboration are essential to providing efficient and effective service.

6

17


Engagement and Transparency Facebook City of Eudora Facebook Viewers by Age/Gender 700 600 500 400 300 200 100 0 less than 17

18 - 24

25 - 34

35 - 44 women

Pages Most Visited in 2017 Page Utility Billing Departments Police Applications & Permits Fire EudoraFest

Visits 7,870 2,893 2,614 1,235 1,220 1,200

45 - 54

55 - 64

65+

men

Total Pages Visited in 2017

107,126

18


A Look Ahead

With new businesses, expanded recreational and administrative services, greater staff professionalism, growing strategic partnerships, and better community engagement, Eudora is prepared for future development and growth. The Saul & Dayee G. Haas Foundation is a tax-exempt 501(c)(3) privately funded foundation. 19

City of Eudora Kansas - 2017 Annual Report  
City of Eudora Kansas - 2017 Annual Report  
Advertisement