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Cirencester College Student Diary 2010/11


Principal’s Welcome I am very pleased to welcome you as a student of Cirencester College. Whether you are joining the College straight from school, returning for another year, or coming back into education as a mature student, you will I hope settle into College life quickly and take full advantage of the opportunities the College offers. We continue to offer a very high standard of education and outstanding support for students as confirmed by our excellent OFSTED inspection in which we were awarded five Grade 1s. The College also headed the national league tables for tertiary and general colleges at level 3, once again confirming our status as a Beacon College. Please remember that the staff of the College are here for your benefit. Do not hesitate to contact the Student Services team for information and guidance or if you have a problem, a concern or grounds for complaint. You will be assigned a personal tutor whose role is to enable you to succeed and be happy in what you do. Get to know them and don’t miss your appointments! Times are changing. I ask you to support our waste recycling initiatives, cut down unnecessary car journeys and help us reduce our energy consumption. And of course to celebrate and respect the diversity of our community at all times. I do hope this College diary will be of use to you. It includes your copy of the Cirencester College Student Charter which outlines your entitlements and responsibilities, as well as a wealth of information to help you in your student life. May I take this opportunity of wishing you all an enjoyable and successful year at Cirencester College. Nigel Robbins

Personal Details Name: Address:

Telephone No:

Emergency Details Name: Telephone No: Name: Telephone No: 2

www.cirencester.ac.uk


Contents 2

Principal’s Welcome

4

Term and other key dates

5

Student Charter – Your Entitlement

6

Student Charter – Your Responsibilities

9

Support for Students

Role of Personal Tutor, Counselling

10

Academic Support, Student Financial Support

11

Careers and Higher Education, Work Experience

12

Confirmation of Student Status, College Library, Learning Resource Centre

13

Computer Facilities, Exams

15

Key Skills Student Union, Reprographics/Art and Stationery Shop, Refectory

16

Transport

17

Car Parking, Cirencester College Nursery

18

Sundial Theatre/Performing Arts, Enrichment Activities, Tranquillity Beauty Salon,

Sport for All, Inspire Shop, Bad Weather Procedures

19

Cirencester College Contacts

20

Helplines

22

Health and Safety Emergency Procedures.

24

Corporation and Governing Body Members

114 Policies and Procedures

Safeguarding Young People and Vulnerable Adults Policy

116 Customer Feedback, Student Complaints Procedure 117 Appeals (Grading/Assessment)

16-19 Student Disciplinary Procedures

122 Policy on Plagiarism 123 Student Attendance Policy 125 Smoke Free Policy, Whistle Blowing Policy, Freedom of Information 126 ILP Action Plans 130 Site Map 131 Timetable This diary is intended for 16 - 19 students; an Adult Student Booklet is available from Student Services. www.cirencester.ac.uk

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Term Dates Autumn Term 2010 Monday 6 September – Wednesday 22 December 2010 Half Term break Monday 25 October - Fri 29 October 2010 Spring Term 2011 Tuesday 4 January – Friday 8 April 2011 Half Term break Monday 21 February - Fri 25 February 2011 Summer Term 2011 Tuesday 26 April – Friday 1 July 2011 (except for some adult courses) May Day Monday 2 May 2011 Half Term break Monday 30 May - Friday 3 June 2011

Other Key Dates Internal Oxbridge Medicine, Veterinary & Dentistry deadlines

Friday 24 September 2010

External Oxbridge Medicine, Veterinary & Dentistry deadlines

Friday 15 October 2010

Internal UCAS deadline

Friday 22 October 2010

Internal Art Foundation deadline

Friday 19 November 2010

Tutorial Day (Choices at 16 Day)

Friday 19 November 2010

Parents’ Lecturer Consultation Evenings (Year 1 & 2)

Thursday 25 November 2010 or Wednesday 1 December 2010

External UCAS late deadline

Saturday 15 January 2011

Higher Education Parents’ Evening

Tuesday 1 March 2011

Parents’ Lecturer Consultation Evenings (Year 1 & 2)

Wednesday 23 March 2011 or Thursday 31 March 2011

Futures Day

Friday 8 April 2011

Year 2 course ‘starters’/Tutorials – to include Monday 13 June to Essential Careers & HE Support Friday 24 June 2011 Enrichment Week

Monday 27 June to Friday 1 July 2011

External last date UCAS deadline before Clearing

Thursday 30 June 2011

A and AS level results

Thursday 18 August 2011

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Student Charter/Code of Conduct Your Entitlement We believe in putting you, the student, first in everything we do. You are, therefore, entitled to education and service of a high quality. Equal Opportunities We are committed to equality of opportunity for all our students, regardless of race, class, belief, language, gender, sexual orientation, age, disability, previous educational attainment or particular circumstances. This means you should enjoy: l learning and development opportunities suited to your individual needs, ambitions and achievements so far l helpful guidance and support from Student Services and all other staff l equal access to information, facilities, teaching rooms and learning resources l representation of your views, through agreed procedures and groups l the benefits of Student Union membership if aged 16 or over. Teaching and Learning You are entitled to: l clear information about the courses you wish to study and their assessment requirements l a high quality learning experience, drawing on the skills and expertise of wellqualified staff l opportunities for assessment and development of Key Skills in Communication, Application of Number and I.T. l access to the College Academic Support services and resources to enhance your studies l formal and informal guidance on your progress, with regular setting of work, regular assessment and prompt return of work submitted l access to a full range of information technology facilities l access to a range of appropriate additional support for people with specific learning difficulties/disabilities (which might include extra tuition, special arrangements with examination boards, loan of personal computers, a hearing induction loop and minicom service for someone with a hearing impairment) l access to sport and recreational opportunities l all students are given a ÂŁ5.00 printing allowance per academic year; a top up facility is available in the reception area Guidance and Support You are entitled to: l confidentiality on personal matters, in accordance with the Data Protection Act (1984), the Children Act (1989), Every Child Matters (2004), Safeguarding Children www.cirencester.ac.uk

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l l l

l l l l l

and other legal requirements initial assessment and guidance which helps ensure you are placed on courses most suited to your prior experience and learning and to your future aims the support of a Personal Tutor for students on a substantial programme of study regular review of your overall progress (through Individual Learning Plans and Target Minimum Grades for 16-19 year olds), so that targets for achievement and for the future can be set access to information about financial support, childcare and Nursery facilities access to the College Counselling Service, which is entirely confidential Careers and Higher Education guidance and help with applications and preparation for interview guidance on departure from the College/completion of courses and a reference, if requested access to work experience and community work placements

Environment/Health & Safety You are entitled to: l a safe, pleasant and appropriate learning environment (with quiet areas for study in the Library, Learning Resource Centre, Academic Support area and Humanities Block) l access to College amenities, facilities, teaching rooms and learning resources l access to a range of specialist facilities and support which we offer to people who have physical disabilities l a smoke-free environment l appropriate Health and Safety information in accordance with current legislation Thus to have access to high quality education and training in an appropriate environment. If you have a serious concern about the delivery of your entitlement, you may wish to follow the Student Complaints Procedure.

Student Charter/Code of Conduct Your Responsibilities In return, you - as a student - have responsibilities and obligations towards fellow students and members of staff. Equal Opportunities For all members of the College to enjoy equal opportunities, it is essential that all members of the College, individually, seek to promote equal opportunities. This means you should: l treat others on their own merits and respect their right to learn 6 www.cirencester.ac.uk


l respect and value the differences between individual members of our community l not discriminate against others in ways which may cause offence

Learning Agreement You have a responsibility to: l attend every session which results from your Learning Agreement, ie 100% attendance is the normal requirement for all courses and tutorial sessions (if you leave college before completing your course, as a result of attendance/motivation issues, you cannot assume you will be re-admitted the following year and places will be restricted by availability) l notify the College (0870 2406044) of any absence in advance or email: attendance@ cirencester.ac.uk l be punctual to every class and to bring everything you need l to access the College student intranet and your College e-mails on at least a weekly basis to ensure you can receive and respond to important communications l apply yourself with total commitment to all of your courses l submit all set work on time, meet coursework deadlines and, if absolutely necessary, negotiate an extended deadline in advance of that deadline l avoid any form of plagiarism, including copying IT sourced-material, submitting the work of others as your own, or use of offensive material in coursework or exams l be sensitive to the study, exam and learning needs of others l attend Academic Support sessions if it becomes evident that these should form an integral part of your programme of study l abide by College examination procedures, including payment of examination fees for all students over nineteen and for all students re-sitting modules or full exams. (The College reserves the right to withdraw exam entries of any student not meeting the conditions set out in this Charter up till 4 weeks prior to the exam) l attend all normal timetable sessions prior to and following a modular exam (no study leave) l abide by College Code of Practice on coursework case studies and confidentiality l check electronic student newsletter on a weekly basis l keep the College up-to-date with personal circumstances, including health issues and contact details. Personal Conduct You have a responsibility to: l recognise that members of staff are ultimately in positions of authority to which you must defer l carry your College ID card and co-operate with staff requests for identification l show consideration and courtesy to all other members of the College and to visitors www.cirencester.ac.uk

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l avoid behaviour, dress, actions or language which may cause offence or harm to

others and avoid any form of personal abuse l not to harass or bully others, including by text, internet site or e-mail both on and

off site l avoid excessive displays of intimacy and affection in public places l not to behave or condone behaviour which could lead to criminal prosecution l not to smoke anywhere on College sites or adjacent areas in accordance with the College ‘smoke free’ policy and to avoid openly displaying unlit cigarettes on site l not to use, possess or supply any illegal drug or substance on site, in adjacent areas or in College hours l not to consume alcohol on site, in adjacent areas or in College hours l follow College procedures with regard to computers and the network. These are clearly displayed in the Library, Learning Resource Centre and all computer rooms. Any breach of these guidelines, including misuse of the Internet, means you will be banned from the Network, irrespective of consequences to your programme of study. Environment/Health & Safety You have a responsibility to: l treat all aspects of the college site and environment with care and respect, avoiding damage or abuse l dispose of litter carefully and in an environmentally sensitive way l not to damage other people’s property l ensure noise levels, particularly in or near the Library, study areas and near examinations, do not disturb others l recognise that the Refectory is for all students and that excessive noise or behaviour, sitting or standing on tables and discarding litter, plates, cups, etc, are not acceptable l follow Health & Safety regulations strictly l follow Emergency Evacuation procedures and treat all health and safety devices such as fire alarms, fire exits, etc, appropriately l drive safely, with due care and attention, within site speed limits and with consideration for others; park only in designated student areas. (Please note, vehicles are parked at owners risk and not covered by College insurance) l report any health and safety hazard to Reception or Site Management immediately. Any breach of your obligations under the Student Charter may lead to disciplinary action. The College reserves the right to contact parents/guardians of 16-18 students.

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Support for Students Role of Personal Tutor Your Personal Tutor will: l be your main source of support at College l negotiate and review your Learning Agreement with you, which covers all your courses l offer support and guidance on personal issues or help you to contact those who may be able to help l be the first point of contact, for 16-19 students, with parents/ guardians l complete your Individual Learning Plan with you; review your progress and target minimum grades, and set targets for achievement and for careers/higher education l help you with your UCAS or employment applications and produce your reference (based on subject references) l act as the key member of staff if any disciplinary issue should arise, following the College Disciplinary Procedure l complete administrative tasks with you and provide weekly information on important matters at Tutor Period. In return, you will need to: l communicate with your Personal Tutor l attend all tutorial sessions/periods l attend all individual appointments for Individual Learning Plan and other reviews for 16-19 students l meet all deadlines If there is concern about your progress, you may be referred to your Senior Tutor: Arts Pam van der Hooft Business Val Hall Humanities Sara Morris Sciences Trevor Strutt

Counselling The College provides a full and part-time confidential Counselling Service for all students. Two counsellors work in the College to provide one to one sessions. The Counselling Service offers the opportunity to explore feelings and concerns and to discuss different options open to you; these may include practical information, to enable you to manage difficult situations more effectively. If you feel you would www.cirencester.ac.uk

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like an appointment or further information please contact Denise Cleal J Block, 1st Floor (J130), or telephone her on 01285 626163 or email dcc@cirencester.ac.uk`. The Counselling Service works with the BACP Code of Ethical Guidelines and the Colleges Young Persons Protection Policy. This service is free for students under 21. A small charge of ÂŁ5.00 is made for students over 21.

Academic Support The College has a policy of ensuring the specific learning needs or disabilities of all students are addressed as an integral part of mainstream education, whilst providing for the additional support they may require. If you have a particular need such as visual impairment, hearing impairment, specific learning difficulties or any other requirement, you have the advantage of receiving our specialist support. If you have discussed your needs at your admission/guidance interview, or if your needs have been identified during screening, the Academic Support Staff will be aware of this and will be able to meet your requirements for specialist teaching. The Academic Support Teachers offer one-to-one guidance, support and tuition in all aspects of study skills (eg note-taking etc), spelling, reading, essay-writing, numeracy or any other problems related to College work. You can receive expert guidance on organising and presenting your work and meeting deadlines. Testing for special arrangements in examinations can also be given by one of the specialist teachers. If you or your teachers consider that you need study support, come along to Academic Support and make an appointment with one of the friendly team or alternatively email Gill Thomas, Academic Support Co-ordinator at gat@cirencester.ac.uk

Student Financial Support Some support is available from central and local government to help students with additional costs of studying. These costs may include transport, examination or awarding body registration fees, child care, educational visits, consumables etc. Students who receive an Educational Maintenance Allowance may also apply for additional assistance. In order to qualify for assistance, students or their families should be able to provide evidence that they receive an income based benefit or be on a very low income. Application forms for assistance are available from Student Services. On completion, these forms should be returned to Jenny Overal in the central reception area, who is 10

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also able to provide further information on student eligibility and areas in which help is available. Applications are treated with the strictest confidence.

Careers and Higher Education We want you to make the best use of the opportunities available to you both now and in the future, so an important element of our service while you are studying at the College is to offer you a comprehensive programme of support and guidance in deciding what to go on to when your studies with us are complete. This means both Careers Guidance and, for many people, Higher Education Guidance. Staff are always available to help you. Your Personal Tutor or Adult Guidance Tutor and Subject Lecturers will be your first stop for advice and guidance but you may also wish to see the guidance team in Student Services. The Careers Library contains a wealth of information about courses, vocational choices, employment and training, and includes the latest software packages to help you make informed decisions. The Student Intranet carries more information, updates on news, and links to useful websites for careers and Higher Education guidance; and in June we run a prestigious Higher Education and Careers Day. Information about careers opportunities appears on the Student Intranet. Individual appointments can be made with the College Careers Advisers - please ask at Reception. The College has the Investor in Student Careers Award. The Academies Team are responsible for the College JobShop which is based at The Castle. Email: jobshop@cirencester.ac.uk From Christmas onwards in your first year, you will be offered a range of resources and activities to help your decision about Higher Education, including talks, visits to universities, and workshop sessions to introduce you to the online UCAS (Universities and Colleges Admissions Service) application system. Janet Williams (jpw@ cirencester.ac.uk) is the College UCAS & AimHigher Co-ordinator and responsible for this programme; Janet also co-ordinates support for our High Achievers Group and Oxbridge applicants. The Science department provides specialised support for Medicine and Veterinary Science applicants.

Work Experience On some daytime vocational courses, work experience is an integral part of the course and students will be able to plan an appropriate work experience programme with their Course Leader/Lecturer. For other students, work experience is strongly encouraged (but preferably during holidays, so as not to disrupt your studies) as it can play a valuable part in preparing www.cirencester.ac.uk

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you for Higher Education or in determining career choices. You should consult your Personal Tutor or Adult Guidance Tutor for further information. Please also see JobShop above.

Confirmation of Student Status If you need confirmation that you are a student, you can obtain this from Student Services or via your tutor. In particular, students aged 18+ may need confirmation of status to get a Council Tax reduction.

College Library Library and Information Services Manager: Catherine Northeast Cirencester College has a very attractive library. It offers a quiet and spacious environment in which to study, as well as an extensive stock of books, DVDs and electronic resources. We take a wide selection of newspapers and magazines, and a computer room is provided for ‘Office’ applications and internet access. We also have a photocopier for student use. Whatever information you require the friendly, helpful staff will try to find you what you need. You may borrow up to eight books at a time, in addition to any course text books which are handed out from the library. Books are issued either overnight or for a week. There are fines for the late return of books, but you can renew them online. Eating and drinking are not allowed in the library. The library is for silent study, so mobile phones must be switched off. Library Opening Times Monday to Thursday 8.45am – 7.00pm Friday 8.45am – 4.30pm College Holidays 9.00am – 1.00pm (*excluding Public Holidays and any advertised closure)

Learning Resource Centre (LRC) LRC Manager – Antony Gomez The Learning Resource Centre in the Millennium building offers a drop-in computing facility. There 46 computer terminals available for ‘Office’ use as well as access to the internet. There are also 26 computers available in the quiet Study Centre. 12

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Learning Resource Centre Opening Times Monday 8.30am – 7.00pm Tuesday to Thursday 8.30am – 5.00pm Friday 8.30am – 4.30pm College holidays* 9.00am - 4.00pm

Computer Facilities All students have access to the College computer network for preparation of coursework, including essays, charts and research, on a drop-in basis, when machines are not already in use. For students on computing courses, your questions will be answered by your lecturer. For other students and drop-in use, contact Lisa Fleming, Andrew Carpenter, Sally Walker, Matthew Sirelle or Matt Forsdike for assistance. The IT Support department is located on ground floor, Davis Block. All students have a £5.00 printing allowance free of charge. Students can top up their printing credit by using the cash loader in the Reception area. This will enable you to print and photocopy on all sites. All permanent full-time students will automatically be given an email address, and all other students can have an address assigned on request. Please see IT Support or ask your lecturer to request this for you. Please ensure that you read and familarise yourself with the terms of use of the college system.

Exams Exams Officer: Neil Owen There are three important aspects of the Examinations process you must be aware of: l Examinations entry l Payment of Exam Fees l Results Exam Entry l Exam entries will be made for you by the subject lecturers for 16-19 year olds. Adult students will be given an exam entry form to complete. This should be taken to the exams office together with payment l Resit Exam Entry forms will be given to you by the lecturer responsible for your subject, or they can be collected from the exams office. It is your responsibility to hand in the resit form to the Exams office together with payment by 30 September for January entries and by 28 February for summer entries l For GCSE resits in November please go to the exams office where you will be advised how to enter for these examinations l Timetables (usually issued at least a month in advance of exam) for A‑level, ASlevel, GCSE must be checked carefully for accurate full name and date of birth and 13 www.cirencester.ac.uk


correct exam entry details l It is your responsibility to keep a record of exam dates and times and if you have an exam clash between different subjects go to the Exams Office immediately l Always check exam dates, times and venues with lecturers and on exam timetables which are displayed outside the Exams Office or in the entrance to the Hub l The College reserves the right to withdraw exam entries of any student who is not meeting the conditions set out in the Student Charter/Code of Conduct l Tests for Exam Dispensations can be arranged. Please see the Student Academic Support Team at the start of your studies l For students taking modular exams during normal term time, there is no study leave, either prior to or following the exam. Students must, therefore, attend all sessions as normal and advise lecturer of exam dates Payment of Exam Fees l Students who are under 19 or who commence their course before they reach the age of 19 and who are on courses of more than 450 hours per year do not pay for exams unless it is a resit (including modules/RSA unit tests) in which case there will be a fee and an administrative charge l There is some funding to help students who need assistance with paying their fees. For information, contact Jenny Overal in the Central Services Reception area. (See Student Financial Support) l All students over 19 must pay exam, registration and assessment fees l You must take payment with the entry form to the Finance Office l If you register late, the Board will make an additional late entry charge l If you withdraw from the College, the course or the exam after the late entry closing date you will be charged the examination fee l If you owe the college money for exam fees, or indeed any other reason such as return of books, the College reserves the right to withhold exam certificates Results l On designated dates each year the results can be collected from the Library between 8.00am and 12.00pm for Year 2 results and from 10.00am to 3.00pm for Year 1 results l Results which have not been collected will be posted on the day of publication l The College reserves the right to publish results in the local paper and in any college promotional material unless you state otherwise to Libby Reed, Director of Customer Service.

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Key Skills

Key skills are an important part of all 16-19 students’ study and enable students to develop additional skills and gain qualifications which are valued by employers and carry UCAS points. The evidence is mostly taken from subject work already planned.

Student Union

All students aged 16 or over are entitled to become members of the Student Union, but can opt out if they wish. Students will be able to choose from either the democracy card, giving them membership and democratic access to their local students’ union or the NUS Extra card, purchased for £10, which offers all the above plus student discounts. The Student Union is responsible for Welfare of students, Social and sports activities, Charity/fund raising events and Communication for and with students, and has democratically elected officers. Niki Oakley is the Staff Liaison Officer for the Students’ Union. Email: student.union@cirencester.co.uk. Student Union Cards are collected from the Finance Office. The Student Union Common Room is a building which has been set up by the Student Union for students. Please use it as a place where you can relax, do some private study or meet other students.

Reprographics/Art and Stationery Shop

Reprographics can be found at the back of the Reception area and is open 8.30am till 4.00pm Monday to Friday. l The shop can supply you with stationery, art supplies, CDRs, fabric, photographic materials, textile supplies and much much more at very competitive prices. l All kinds of reprographic services such as copying, binding and laminating are available. If you have any queries, the reprographics team are there to help and advise. l Students can top up their printing credit by using the cash loader in the Reception area. This will enable you to print and photocopy on all sites. l

Refectory

The Tastebud’s counter offers a large variety of snacks and meal options from full English breakfast to jacket potatoes. We are committed to providing our customers with as large a variety of healthy eating products as possible. We also appreciate that everyone likes to indulge at times so we provide the possibility for this as well. We are also open to suggestions from our customers and if viable will give most things a go. Opening hours are: 8.30am – 3.30pm; Monday to Friday. Grab & Go Shop 10.00am – 2.00pm, Monday to Friday.

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Transport Cirencester College sponsors twenty-six bus routes from the surrounding areas to the campus. The starting points for each bus are as follows: CC3 CC4 CC5 CC6 CC7 CC8 CC9 CC10 CC11 CC20 CC21 CC22 CC23 CC24 CC25 CC26 CC27 CC28 CC29 CC30 CC31 CC32 CC33 CC34 CC40 CC41

North Nibley route Charfield/Wotton-Under-Edge route Stonehouse/Minhinhampton route Stroud/Rodborough route Bisley route Stroud and Valleys Route Amberley Route Didmarton route Tetbury route Swindon, The Friary route Swindon, The Link route Swindon Middleaze/ Ramleaze Drives route Swindon Lower Stratton Route Wootton Bassett route Malmesbury route Highworth route Swindon Old Town route Carterton/Lechlade route Swindon Garsington Drive route Swindon Dorcan Way route Swindon Sparcells Drive/Cricklade route Faringdon and Village route Swindon Wootton Bassett Road/Lydiard Route Stanton Fitzwarren village route Cheltenham/Birdlip route Cheltenham route

For the most up to date information on routes, please either check the timetable boards outside the Finance Office in the Hub, or check online with CCO or telephone the Finance Office on 01285 640994. Bus passes and tickets for these routes are only available from the College Finance Office. Tickets issued for forgotten passes will be charged for. Replacement passes issued for lost passes are ÂŁ5 for an annual or ÂŁ3 for a weekly. Public services are also available from Cheltenham, Stroud, Lechlade and Fairford. 16

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Please note that Gloucestershire County Council is responsible for school bus services and you should address any queries to them on 01452 425493. Bus passes are issued by Shire Hall, Gloucester and will be sent to you at home by Gloucestershire County Council before term starts. If you lose your bus pass you should contact Shire Hall direct (tel: 01452 425493) and they will arrange for a duplicate to be sent to your home address. (A charge will be made for this service.) Wiltshire students should apply as soon as possible for bus passes to Wiltshire County Council, Trowbridge (tel: 01225 713396) or to Swindon Borough Council (tel: 01793 463000). The College charges students for car-parking registration. Contact Finance Office or Reprographics.

Car Parking

Students who choose to drive to College need a card to exit the car park. The College rents the land on which the car park is located from Deer Park School and this year, in response to feedback from users, the surface has been substantially upgraded to improve entry and exit to the car park. Various ‘season tickets’ can be bought from the Finance office in the Reception area and the student ID card can then be programmed to raise the barriercosts for these longer periods of time represent particularly good value and will be £125 for the entire 2010/11 teaching year, £20 for 20 working days, £60, £50, and £40 for the autumn, spring and summer terms respectively if an annual ‘ticket’ is bought, the cost works out at less than 69p per day. Students who are not aged 17 by 1 September are not permitted to bring their cars onto the College site. The College provides a heavy subsidy for the various coaches it runs and believes this to be the most economical and environmentally-friendly means of transport wherever it is available to you. Car parking at The Castle is the same as for Fosse Way Campus

Cirencester College Nursery

BrightEyes Early Years Centre provides full and part-time day care and education for children aged 3 months to 5 years. The Nursery is run by a qualified and experienced Manager. Places are available to the children of students, staff or local families. Fees are presently £19.00 per session or £35.50 per day, extra hours will be charged at £5.00 per hour. Some funding may be available: for information contact Jenny Overal in central Reception area. Times of sessions are 8.15am - 12.15pm and 1.15pm – 5.15pm, Monday-Friday all year round. Parents wishing to register their children should contact the Centre on 01285 658319. www.cirencester.ac.uk

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Sundial Theatre/Performing Arts

There are lots of opportunities in Performing Arts based around the College Theatre. If you are interested in Drama and Dance, there are productions to join in as well as a Youth Theatre in the evening. For musicians too, there are opportunities to become involved in performances. Please see Danny Price dep@cirencester.ac.uk (Youth Theatre), Polly Strange, prs@cirencester.ac.uk (Choir), Sarah Blackford syb@cirencester.ac.uk (Talent shows), Gillian Eames gxe@cirencester.ac.uk (Instrumental Lessons).

Enrichment Activities

We have many enrichment clubs, societies and activities in the College including Academies Weeks, Open Mic Nights, Charity Events Orchestra, Choir Outdoor Activities Club, Christian Union, People & Planet, Debating Society, Pottery, Duke of Edinburgh Award, Psychology Club, Environmental Action, Science, Equestrian Society, Ski Club/ Team, Fitness suite, Sports Leadership Academy, Historical & Archaeological Society, Sports Teams, Instrumental Lessons, Student Ambassadors, Jazz Band, Student Magazine, Student Union, Law Club, Life Drawing and the Sundial Youth Theatre. If there are any other societies/activities you would like to participate in but do not appear on the list please get in touch with Sarah Blackford, Enrichment Co-ordinator syb@cirencester.ac.uk. We are always open to suggestions and will do our best to incorporate your interest into the extra-curricular activities at the College.

Tranquillity Beauty Salon

You can indulge yourself at very little cost in the latest beauty treatments. Appointments can be made for a variety of relaxing/revitalising treatments at our Castle site.

Sport for All

At the College we pride ourselves on offering sporting opportunities for a range of abilities. Whether you are a top class performer or a recreational player, we will do our utmost to accommodate you. For further details feel free to visit the PE office or email: rxs@cirencester.ac.uk

Inspire

Our Swiss style chalet shop, run by our entry level students, sells snacks, hand made crafts and seasonal items, located at the centre of the College.

Bad Weather Procedures

Students in doubt about College opening should access the College website www. cirencester.ac.uk; the College Facebook page www.facebook.com/cirencestercollege; listen in to local radio for instructions: BBC Radio Gloucestershire, Radio Wiltshire or Radio Swindon, Heart FM or ring the College for recorded information. 18

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Cirencester College: Who to contact General Enquiries: 8.00am – 8.00pm

Fosse Way Campus: 01285 640994 The Castle Reception: 01285 653961

16-19 Admissions Clare Hunt – Admissions Officer

clh@cirencester.ac.uk

Part-time Enrolment Kathy Crowther – Enrolment Officer

kxc@cirencester.ac.uk

Adult Guidance Service Peter Walmsley

adult.guidance@cirencester.ac.uk pfw@cirencester.ac.uk

Student Services Sarah Jardine - Co-ordinator

student.services@cirencester.ac.uk sjj@cirencester.ac.uk

Student Risk Assessment Kerrie Bickell

klb@cirencester.ac.uk

Academic Support Gill Thomas – Co-ordinator

gat@cirencester.ac.uk

Learning Support Workers Hilary Owen – Co-ordinator

hxo@cirencester.ac.uk

Exams Neil Owen – Exams Officer

nco@cirencester.ac.uk

Library & Information Services Catherine Northeast – Manager

cmn@cirencester.ac.uk

Learning Resource Centre (LRC) Antony Gomez – Manager

ayg@cirencester.ac.uk

Reprographics/College Shop Denise McDonald – Manager

reprographics@cirencester.ac.uk djm@cirencester.ac.uk

College Information Services (CIS) Nik Sheppard – Manager

njs@cirencester.ac.uk

Absence Reporting Sarah Webley

0870 2406044/sww@cirencester.ac.uk

Careers Co-ordinators Charlotte Vaughan Ruth Thomas

cxv@cirencester.ac.uk rxt@cirencester.ac.uk

IT Support/Information Lisa Fleming – Head of IT Support

lrf@cirencester.ac.uk

Health & Safety Pat Greenwood

pag@cirencester.ac.uk

Site Services John Dorling

ejd@cirencester.ac.uk

Finance Jane Fawbert

jmf@cirencester.ac.uk

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Security Officers Roy Lobley Sharon Hathaway

rfl@cirencester.ac.uk sih@cirencester.ac.uk

Senior Tutors Pam Van der Hooft – Arts Valerie Hall – Business Sara Morris – Humanities Trevor Strutt – Sciences

pmv@cirencester.ac.uk vah@cirencester.ac.uk sem@cirencester.ac.uk tws@cirencester.ac.uk

UCAS/AimHigher/High Achievers Janet Williams – Co-ordinator

jpw@cirencester.ac.uk

Job Shop

jobshop@cirencester.ac.uk

Academies Nicki Williams

njw@cirencester.ac.uk

Enrichment Sarah Blackford

syb@cirencester.acuk

College Management Team Nigel Robbins - Principal Jane Bell – Principal’s PA

npr@cirencester.ac.uk jlb@cirencester.ac.uk

Desna McAll - Vice Principal Sara Popp – Vice Principal’s PA

dkm@cirencester.ac.uk spp@cirencester.ac.uk

David Sutherland - Deputy Principal Judith Beard – Deputy Principal’s PA

dgs@cirencester.ac.uk jsb@cirencester.ac.uk

Paul Culbert - Director of Finance

pxc@cirencester.ac.uk

Norman Williams - Assistant Principal (Student Services)

nxw@cirenceter.ac.uk

Jim Grant - Assistant Principal (Academic Development)/Head of Humanities

jwg@cirencester.ac.uk

Libby Reed - Director of Customer Service ear@cirencester.ac.uk Chris James - Head of Sciences

chj@cirencester.ac.uk

Dave Naylor - Head of Arts

din@cirencester.ac.uk

Pat Greenwood - Head of Business

pag@cirencester.ac.uk

Richard Ashwood – Business School

rxa@cirencester.ac.uk

Ian Hartnell - Head of IT Development

ixh@cirencester.ac.uk

Owen Shaw – HR Manager

ofs@cirencester.ac.uk

Helplines Age Concern

01453 766533

Aids (Gloucestershire Aids Line)

01242 224666

20

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Alcoholics Anonymous

0845 769 7555

Animal Shelter

01242 523521

Alternative Solutions to Running Away - ASTRA

0800 389 4992

Benefits Agency (DWP)

01452 366000

Cancer Help Clinic

0845 123 2310

Childline

0800 1111

Cirencester Housing for Young People - CHYP

01285 644900

Cirencester Hospital

01285 655711

Citizens’ Advice Bureau

01285 652908

Cotswold Counselling & Support Centre

01285 885830

County HIV/AIDS Counselling and Support

01452 311744

Crossline Christian Helpline

0845 3377789

Cruse (bereavement care)

01242 252518

Job Centre

01285 662950

Disability Information and Support

01285 642783

Domestic Violence Advice Line

01452 500115

Drugs Helpline for the Family/Friends of drug users

0808 800 2000

Eating Disorders Helpline

01452 563035

EMERGENCY (If using a College phone)

9-999

Family Mediation Service

01452 411843

Family Planning

01285-884628 / 0117 970 2282

Fosse Way Housing

0845 050 4034

Gay-Glos (LGBT)

01452 306800

GDAS (drug and alcohol service)

01242 584881

Gloucestershire Drug & Alcohol Service

01453 755711

Gloucestershire Nightstop (emergency accom)

01452 331330

Hindu forum for Britain Helpline

0208 965 0671

Jewish Helpline

0800 652 9249

MIND

01793 432031

Missing Persons Helpline

0800 700 700

Muslim Youth Helpline

0808 808 2008

National Drugs Helpline

0800 776600

OCD UK

0845 120 3778

www.cirencester.ac.uk

21


Papyrus – Prevention of Young Suicide

08000 684141

Police, Fire, Ambulance

(Emergency) 999

Pregnancy Crisis Centre

01453 757643

Racist Incident Helpline

0800 1694139

Rape Crisis Centre

01452 526770

Relate - Marriage Guidance

01242 523215

Saneline

08457 678000

Samaritans

01242 515777/ 01452 306333

Sexually Transmitted Diseases

0800 567 123

Shelter

0844 515 1286

Sikh Helpline

0845 644 0704

Smoking Helpline

0800 1690169

Solutions (Leaving Care Service)

01452 529187

Victim Support Scheme

01285 658350 / 01453 751488

Young Minds

0800 018 2138

Health and Safety Emergency Procedures Accident/Illness In the event of an accident to either yourself or to another individual you should summon assistance by contacting the Reception Staff (at Fosse Way Campus dial 200/247 on the nearest telephone) or (at the Castle dial Reception on extension 111) and ask for a first aider or an ambulance if the injury is obviously serious. Emergency Evacuation Procedures – Fosse Way 1. When the fire alarm sounds (a continuous ringing bell) please leave the building immediately and assemble on the far side of the playing field beyond the assembly sign. Do not stop to collect personal belongings. 2. Fire Wardens have been assigned to ensure that the College premises are evacuated quickly. If you are asked to leave by a Fire Warden, please do so immediately. 3. No-one will be allowed to enter any building while the fire alarm sounds. Please make your way to the assembly point on the field by the various routes available to ensure that there is not a bottle-neck of people between the Davis and Powell Buildings. 4. All vehicular routes must be kept clear for the emergency services. No vehicle will be allowed to leave the site during emergencies or fire drills and incoming traffic 22

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will be directed to a safe waiting area. 5. Students taking an exam will be taken onto the field by the invigilators and lined up. Please note that you will not be permitted to communicate with fellow students. You will then be taken back into the exam and will be given extended time to complete. Emergency Evacuation Procedures – The Castle 1. When the fire alarm sounds (a continuous ringing bell) please leave the building immediately and assemble by either the gates to the park or rear car park. Do not stop to collect personal belongings. 2. Fire Wardens have been assigned to ensure that the College premises are evacuated quickly. If you are asked to leave by a Fire Warden, please do so immediately. 3. No-one will be allowed to enter any building while the fire alarm sounds. Please make your way to the assembly point by the park gates or rear car park by the various routes available. The upper and ground floor people leave via the front door by Reception and the lower ground floor people via the back door and assemble in the rear car park. 4. All vehicular routes must be kept clear for the emergency services. No vehicle will be allowed to leave the site during emergencies or fire drills and incoming traffic will be directed to a safe waiting area. Students will not be allowed to walk or drive down the side access to the car park until the all clear is given. 5. Students taking an exam will be taken to the appropriate area by the invigilators and lined up. Please note that you will not be permitted to communicate with fellow students. You will then be taken back into the exam and will be given extended time to complete. Work Placements Before going on a work placement you must ensure that you are fully aware of the fire and first aid and fire evacuation procedures at the placement. Find out who is responsible for health and safety at the placement. Report to your tutor any situations in which you feel uncomfortable. Trips and Visits Make sure you inform your teachers of any food allergies, medical conditions, medication you are taking or physical problems before you go on a trip or visit. Be aware of the dangers and risks of your college courses and activities. Always bring the correct equipment or kit for the activity. Criminal Records Bureau (CRB) If you are undertaking a course which requires working with under 16’s or vulnerable adults you may require a CRB check. Please speak to your lecturer in the first instance. If you see or hear of any hazards in your work or around the College please report it to a member of staff. www.cirencester.ac.uk

23


Corporation and Governing Body Members Mr Ollie ASHFORTH-SHAW (Student Member) Miss Livvy Rhodes (Student Member) Mr Roger BROWN Mr Mike CHEESEMAN (Chair) Miss Margaret EDNEY Mrs Helen HAMMOND Mrs Janet NEWBY (Academic Staff Member)

Mrs Sara POPP (Support Staff Member) Captain Nick ROBERTS Mr Nigel ROBBINS OBE (Principal) Ms Jane SHARP Mrs Bridget STOCKFORD Mr Howard WITHERS (Vice Chair)

Co-opted Governor Mr Nick PARSONS Mr Peter SMITH Clerk to the Corporation Mr David WILLIAMSON

The information contained in the Student Diary is correct at the time of publication (July 2010). Please note that we regularly review the services we offer and therefore some of the information may change.

24

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Notes

www.cirencester.ac.uk

25


August/September 2010 a beacon college

30 Monday

31 Tuesday

1 Wednesday

26

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September 2010 a beacon college

2 Thursday

Year 1 Induction

3 Friday

Year 1 Induction

4 Saturday

www.cirencester.ac.uk

5 Sunday

27


September 2010 a beacon college

6 Monday

Autumn Term Starts

7 Tuesday

8 Wednesday

28

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September 2010 a beacon college

9 Thursday

10 Friday

11 Saturday

www.cirencester.ac.uk

12 Sunday

29


September 2010 a beacon college

13 Monday

14 Tuesday

15 Wednesday

30

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September 2010 a beacon college

16 Thursday

17 Friday

18 Saturday

www.cirencester.ac.uk

19 Sunday

31


September 2010 a beacon college

20 Monday

21 Tuesday

22 Wednesday

32

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September2010 a beacon college

23 Thursday

24 Friday

25 Saturday

www.cirencester.ac.uk

Internal Oxbridge Medicine, Veterinary & Dentistry deadlines

26 Sunday

33


September 2010 a beacon college

27 Monday

28 Tuesday

29 Wednesday

34

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September/October 2010 a beacon college

30 Thursday

1 Friday

2 Saturday

www.cirencester.ac.uk

3 Sunday

35


October 2010 a beacon college

4 Monday

5 Tuesday

6 Wednesday

36

www.cirencester.ac.uk


October 2010 a beacon college

7 Thursday

8 Friday

9 Saturday

www.cirencester.ac.uk

10 Sunday

37


October 2010 a beacon college

11 Monday

12 Tuesday

13 Wednesday

38

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October 2010 a beacon college

14 Thursday

15 Friday

16 Saturday

www.cirencester.ac.uk

External Oxbridge Medicine, Veterinary & Dentistry deadlines

17 Sunday

39


October 2010 a beacon college

18 Monday

19 Tuesday

20 Wednesday

40

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October 2010 a beacon college

21 Thursday

22 Friday

23 Saturday

www.cirencester.ac.uk

Internal UCAS deadline

24 Sunday

41


October 2010 a beacon college

25 Monday

Half Term Break Starts

26 Tuesday

27 Wednesday

42

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October 2010 a beacon college

28 Thursday

29 Friday

30 Saturday

www.cirencester.ac.uk

Half Term Break Ends

31 Sunday

43


November 2010 a beacon college

1 Monday

2 Tuesday

3 Wednesday

44

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November 2010 a beacon college

4 Thursday

5 Friday

6 Saturday

www.cirencester.ac.uk

7 Sunday

45


November 2010 a beacon college

8 Monday

9 Tuesday

10 Wednesday

46

www.cirencester.ac.uk


November 2010 a beacon college

11 Thursday

12 Friday

13 Saturday

www.cirencester.ac.uk

14 Sunday

47


November 2010 a beacon college

15 Monday

16 Tuesday

17 Wednesday

48

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November 2010 a beacon college

18 Thursday

19 Friday

20 Saturday

www.cirencester.ac.uk

Internal Art Foundation deadline Tutorial Day (Choices at 16 Day)

21 Sunday

49


November 2010 a beacon college

22 Monday

23 Tuesday

24 Wednesday

50

www.cirencester.ac.uk


November 2010 a beacon college

25 Thursday

Parents’ Evening (Year 1 & 2)

26 Friday

27 Saturday

www.cirencester.ac.uk

28 Sunday

51


November/December 2010 a beacon college

29 Monday

30 Tuesday

1 Wednesday

52

Parents’ Evening (Year 1 & 2)

www.cirencester.ac.uk


December 2010 a beacon college

2 Thursday

3 Friday

4 Saturday

www.cirencester.ac.uk

5 Sunday

53


December 2010 a beacon college

6 Monday

7 Tuesday

8 Wednesday

54

www.cirencester.ac.uk


December 2010 a beacon college

9 Thursday

10 Friday

11 Saturday

www.cirencester.ac.uk

12 Sunday

55


December 2010 a beacon college

13 Monday

14 Tuesday

15 Wednesday

56

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December 2010 a beacon college

16 Thursday

17 Friday

18 Saturday

www.cirencester.ac.uk

19 Sunday

57


December 2010 a beacon college

20 Monday

21 Tuesday

22 Wednesday

58

Autumn Term Ends

www.cirencester.ac.uk


December 2010 a beacon college

23 Thursday

24 Friday

Christmas Eve

25 Saturday

26 Sunday

Christmas Day

Boxing Day

www.cirencester.ac.uk

59


December 2010 a beacon college

27 Monday

Bank Holiday

28 Tuesday

Bank Holiday

29 Wednesday

60

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December 2010/January 2011 a beacon college

30 Thursday

31 Friday

1 Saturday

2 Sunday

New Year’s Day

www.cirencester.ac.uk

61


January 2011 a beacon college

3 Monday

Bank Holiday

4 Tuesday

Spring Term Starts

5 Wednesday

62

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January 2011 a beacon college

6 Thursday

7 Friday

8 Saturday

www.cirencester.ac.uk

9 Sunday

63


January 2011 a beacon college

10 Monday

11 Tuesday

12 Wednesday

64

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January 2011 a beacon college

13 Thursday

14 Friday

15 Saturday

16 Sunday

External UCAS late deadline

www.cirencester.ac.uk

65


January 2011 a beacon college

17 Monday

18 Tuesday

19 Wednesday

66

www.cirencester.ac.uk


January 2011 a beacon college

20 Thursday

21 Friday

22 Saturday

www.cirencester.ac.uk

23 Sunday

67


January 2011 a beacon college

24 Monday

25 Tuesday

26 Wednesday

68

www.cirencester.ac.uk


January 2011 a beacon college

27 Thursday

28 Friday

29 Saturday

www.cirencester.ac.uk

30 Sunday

69


January/February 2011 a beacon college

31 Monday

1 Tuesday

2 Wednesday

70

www.cirencester.ac.uk


February 2011 a beacon college

3 Thursday

4 Friday

5 Saturday

www.cirencester.ac.uk

6 Sunday

71


February 2011 a beacon college

7 Monday

8 Tuesday

9 Wednesday

72

www.cirencester.ac.uk


February 2011 a beacon college

10 Thursday

11 Friday

12 Saturday

www.cirencester.ac.uk

13 Sunday

73


February 2011 a beacon college

14 Monday

Valentine’s Day

15 Tuesday

16 Wednesday

74

www.cirencester.ac.uk


February 2011 a beacon college

17 Thursday

18 Friday

19 Saturday

www.cirencester.ac.uk

20 Sunday

75


February 2011 a beacon college

21 Monday

Half Term Starts

22 Tuesday

23 Wednesday

76

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February 2011 a beacon college

24 Thursday

25 Friday

26 Saturday

www.cirencester.ac.uk

Half Term Ends

27 Sunday

77


February/March 2011 a beacon college

28 Monday

1 Tuesday

Higher Education Parents’ Evening

2 Wednesday

78

www.cirencester.ac.uk


March 2011 a beacon college

3 Thursday

4 Friday

5 Saturday

www.cirencester.ac.uk

6 Sunday

79


March 2011 a beacon college

7 Monday

8 Tuesday

9 Wednesday

80

www.cirencester.ac.uk


March 2011 a beacon college

10 Thursday

11 Friday

12 Saturday

www.cirencester.ac.uk

13 Sunday

81


March 2011 a beacon college

14 Monday

15 Tuesday

16 Wednesday

82

www.cirencester.ac.uk


March 2011 a beacon college

17 Thursday

18 Friday

19 Saturday

www.cirencester.ac.uk

20 Sunday

83


March 2011 a beacon college

21 Monday

22 Tuesday

23 Wednesday

84

Parents’ Evening (Year 1 & 2)

www.cirencester.ac.uk


March 2011 a beacon college

24 Thursday

25 Friday

26 Saturday

www.cirencester.ac.uk

27 Sunday

85


March 2011 a beacon college

28 Monday

29 Tuesday

30 Wednesday

86

www.cirencester.ac.uk


March/April 2011 a beacon college

31 Thursday

Parents’ Evening (Year 1 & 2)

1 Friday

2 Saturday

www.cirencester.ac.uk

3 Sunday

87


April 2011 a beacon college

4 Monday

5 Tuesday

6 Wednesday

88

www.cirencester.ac.uk


April 2011 a beacon college

7 Thursday

8 Friday

9 Saturday

www.cirencester.ac.uk

Futures Day Spring Term Ends

10 Sunday

89


April 2011 a beacon college

11 Monday

12 Tuesday

13 Wednesday

90

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April 2011 a beacon college

14 Thursday

15 Friday

16 Saturday

www.cirencester.ac.uk

17 Sunday

91


April 2011 a beacon college

18 Monday

19 Tuesday

20 Wednesday

92

www.cirencester.ac.uk


April 2011 a beacon college

21 Thursday

22 Friday

23 Saturday

Bank Holiday

24 Sunday

Easter Day

www.cirencester.ac.uk

93


April 2011 a beacon college

25 Monday

Easter Monday

26 Tuesday

Summer Term Starts

27 Wednesday

94

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April/May2011 a beacon college

28 Thursday

29 Friday

30 Saturday

www.cirencester.ac.uk

1 Sunday

95


May 2011 a beacon college

2 Monday

Bank Holiday

3 Tuesday

4 Wednesday

96

www.cirencester.ac.uk


May 2011 a beacon college

5 Thursday

6 Friday

7 Saturday

www.cirencester.ac.uk

8 Sunday

97


May 2011 a beacon college

9 Monday

10 Tuesday

11 Wednesday

98

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May 2011 a beacon college

12 Thursday

13 Friday

14 Saturday

www.cirencester.ac.uk

15 Sunday

99


May 2011 a beacon college

16 Monday

17 Tuesday

18 Wednesday

100

www.cirencester.ac.uk


May 2011 a beacon college

19 Thursday

20 Friday

21 Saturday

www.cirencester.ac.uk

22 Sunday

101


May 2011 a beacon college

23 Monday

24 Tuesday

25 Wednesday

102

www.cirencester.ac.uk


May 2011 a beacon college

26 Thursday

27 Friday

28 Saturday

www.cirencester.ac.uk

29 Sunday

103


May/June2011 a beacon college

30 Monday

Half Term Starts Bank Holiday

31 Tuesday

1 Wednesday

104

www.cirencester.ac.uk


June 2011 a beacon college

2 Thursday

3 Friday

Half Term Ends

4 Saturday

5 Sunday

www.cirencester.ac.uk

105


June 2011 a beacon college

6 Monday

7 Tuesday

8 Wednesday

106

www.cirencester.ac.uk


June 2011 a beacon college

9 Thursday

10 Friday

11 Saturday

www.cirencester.ac.uk

12 Sunday

107


June 2011 a beacon college

13 Monday

Year 2 course ‘starters‘/Tutorials

14 Tuesday

Year 2 course ‘starters‘/Tutorials

15 Wednesday

108

Year 2 course ‘starters‘/Tutorials

www.cirencester.ac.uk


June 2011 a beacon college

16 Thursday

Year 2 course ‘starters‘/Tutorials

17 Friday

Year 2 course ‘starters‘/Tutorials

18 Saturday

www.cirencester.ac.uk

19 Sunday

109


June 2011 a beacon college

20 Monday

Year 2 course ‘starters‘/Tutorials

21 Tuesday

Year 2 course ‘starters‘/Tutorials

22 Wednesday

Year 2 course ‘starters‘/Tutorials

110

www.cirencester.ac.uk


June 2011 a beacon college

23 Thursday

Year 2 course ‘starters‘/Tutorials

24 Friday

Year 2 course ‘starters‘/Tutorials

25 Saturday

www.cirencester.ac.uk

26 Sunday

111


June 2011 a beacon college

27 Monday

Enrichment Week

28 Tuesday

29 Wednesday

112

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June/July 2011 a beacon college

30 Thursday

1 Friday

2 Saturday

www.cirencester.ac.uk

External last date UCAS deadline before Clearing

Summer Term Ends

3 Sunday

113


Policies and Procedures Safeguarding young people and vulnerable adults policy Cirencester College fully recognises its responsibilities for the protection of young people and vulnerable adults. Our policy applies to all staff, governors and volunteers working in the College: l Ensuring we practice safe recruitment in using enhanced CRB to check the suitability of staff and volunteers to work with young people and vulnerable adults in accordance with safer recruitment practice l Raising awareness of protection issues and encouraging students to develop the skills to keep themselves safe l Developing and then implementing procedures for identifying and reporting cases, or suspected cases, of abuse l Supporting students who have been abused in accordance with protection procedures l Establishing a safe environment in which young people and vulnerable adults can learn and develop We recognise that because of the day to day contact with young people and vulnerable adults, staff will need to be aware of the outward signs of abuse. The College will therefore: l Establish and maintain an environment where young people and vulnerable adults feel secure, are encouraged to talk, and are listened to l Ensure vulnerable adults and young people know that there are staff in the College whom they can approach if they are worried l Provide staff with information and training on recognising signs of psychological, physical, sexual, neglect, financial, material or discriminatory abuse We will follow the procedures set out by the Gloucestershire Safeguarding Children Board and in Safer Practice, Safer Learning on developing and implementing multiagency policies and procedures to protect young people and vulnerable adults from abuse: l Identify designated members of staff responsible for protection issues; these are Libby Reed, Director of Customer Service, [ear@cirencester.ac.uk] and Norman Williams, Assistant Principal, [nxw@cirencester.ac.uk]. When notified of any protection issue they will, as appropriate, notify the Safeguarding Children Service/ Children and Families Helpdesk or Adults at Risk to log an incident or make a referral 114

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Ensure every member of staff and members of the Corporation know the name of the designated members of staff responsible for protection issues and their role l Ensure all staff and volunteers understand their responsibilities in being alert to the signs of abuse and responsibility for referring any concerns to the designated members of staff responsible for the protection of students l Ensure that parents and carers have an understanding of the responsibility placed on the College and staff for the protection of young people and vulnerable adults by setting out its obligations in College literature l Develop effective links with relevant agencies and co-operate as required with their enquiries regarding protection matters l Keep written chronological records of concerns about young people and vulnerable adults, even where there is no need to refer the matter immediately l Ensure all records are kept securely in a confidential area l Follow procedures where an allegation is made against a member of staff or volunteer l Ensure safe recruitment practices are always followed l

The College will endeavour to support young people and vulnerable adults through: l The tutoring system l The College ethos which promotes a positive, supportive and secure environment and gives students a sense of being valued l The Student Charter which is aimed at supporting vulnerable students l The provision of a confidential counselling service l Liaison with other agencies that support the student such as health and social care services, the protection wing of the police force, Child and Adult Mental Health Service, education welfare service and educational psychology service l Displaying contact details of help agencies in a range of locations, including the Student Diary Guidelines on Confidentiality If you disclose confidential information: Confidentiality cannot be guaranteed if you may be in danger or are a danger to others. Whenever there is evidence or suspicion of abuse, there may be a need to pass information to other professionals.

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115


Customer Feedback Student Complaints Procedure We are committed to offering a high quality service to all students, as the Student Charter demonstrates. We hope that your time at Cirencester College will be a happy and rewarding one. We are aware, however, that concerns do, from time to time, arise. If you are concerned about something, we want to know at an early stage and we will listen to you and treat the issue sensitively and confidentially (unless you or someone else is at risk or breaking the law). If you are uncertain whether to complain, speak in confidence to a member of staff or contact the Director of Customer Service as outlined below. The following procedure is intended to help you resolve any concerns you might have: 1. If you (or your parents) have a concern about any course or College issue, you can, in the first instance and in confidence, talk to the person most directly concerned or to: l your Personal Tutor l your course lecturer(s) Alternatively speak to: l your Senior Tutor l Department Head 2. If the member of staff to whom you express a concern or make a complaint is unable to give a satisfactory response, he/she will refer the issue to a Faculty Head, Director of Customer Service or to the Assistant Principal. 3. If you have a more serious or pressing concern or you wish to make a complaint, you should contact Libby Reed, Director of Customer Service: by email: ear@cirencester.ac.uk, by telephone 01285 626240 or an appointment can be made at Reception, where complaints forms are also available or write to her at the College address 4. The Director of Customer Services will refer your concern/complaint to the person responsible for the College area involved. In the case of course-related issues or tutorial support, this is likely to be the Department, Faculty Head or Senior Tutor. You should receive a response to, or acknowledgment of, any written complaint within five working days and a response within twenty working days if initially acknowledged only. 5. To help yourself: l Keep a record of relevant dates and discussions and a copy of any documents 116

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l

Don’t give up. If you are not happy with the response you receive, persist

6. The College does keep confidential records of customer feedback. The Director of Customer Services works with the Vice Principal, Assistant Principal and the Quality Systems Officer to ensure that all feedback is monitored carefully. An annual report on customer feedback (not individual cases) will be presented to College Management and other College committees, as part of our quality assurance processes. 7. If you are unhappy about the way the College has dealt with your complaint, you can write to: l Mike Cheeseman, Chair of Governors, Cirencester College l The Executive Director of the Gloucestershire Learning Skills Council or National Learning Skills Council in Coventry (addresses available from the College)

Appeals (Grading/Assessment) In conjunction with the complaints procedure, there is an Appeals Procedure for students wishing to appeal formally against any assessment or grading they have received; including: l assessment procedures not properly carried out l assessment criteria not made clear to the student l grading not reflecting the assessment criteria l general disputes relating to grades Where a student wishes to appeal formally against an assessment, he/she should do so in writing to the Course Leader who will: l inform the Deputy Principal and Faculty Head l inform internal verifier/moderator/coordinator for appropriate courses l convene an Appeal Panel of course team members, but not include any lecturer/ assessor/verifier directly involved in the original assessment decisions (although this person would be made fully aware of the appeal) l inform the student of the outcome of the appeal within 5 working days of the meeting l keep full written records of all stages of the appeals procedure In some cases, final appeal will rest with the validating body.

16-19 Student Disciplinary Procedure The College is a community which you joined in order to take full advantage of www.cirencester.ac.uk

117


the educational opportunities on offer to you. When you joined this community (by enrolling on a programme of study at the College) you agreed to abide by the standards of behaviour and commitment outlined in the Student Charter/Code of Conduct and by the terms of your learning agreement. In addition you accepted that the College has the right to instigate a disciplinary procedure if you fail to meet these standards. The disciplinary procedure, in accordance with principles of natural justice, is designed to l help and encourage students to achieve acceptable standards of academic performance and behaviour l ensure consistent and fair treatment of students whose academic performance and behaviour cause concern A key principle of the disciplinary procedure is that, at all stages of the process, the student is encouraged to recognise the problem, resolve the issue and, if necessary, change behaviour. Staff will make every effort to resolve the issue, preferably at the earliest stage, and informally. Staff will try to ensure any relevant academic support is in place and this may form part of the student’s ‘contract’. Equally, different stages in the process may be by-passed depending on the seriousness of concerns arising. The Student Disciplinary Procedure addresses both Academic Performance and Behaviour/Misconduct issues: Academic Performance 1. If a student starts a course at the College and there are issues about suitability (previous poor commitment in the College, issues arising from a school reference or entry requirements) the student may be placed on an ‘Enrolment Contract’ – which formalises the need for full commitment, attendance and completion of set work. The contract will be reviewed during the first six weeks of term and may be extended through a ‘Course Contract’ or lead to further stages in the Disciplinary Procedure. 2. If a member of staff is concerned about a student’s academic performance, completion of work, commitment or attendance then he/she will inform the student’s Personal Tutor. The student may be placed on a ‘Course Contract’ which will set targets for improvement. 3. The Personal Tutor will keep a record of any concerns, gather information from all the student’s lecturers and discuss the concerns with the student. This may lead to the involvement of the Senior Tutor and contact with parents. 118

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4. If targets for improvement are not met within an agreed timescale, the Senior Tutor will review the student’s position and may issue a first written warning about the student’s performance. In the case of 16-19 students the warning will be sent to the parents. 5. If there is no improvement within the agreed timescale or if concerns re-emerge, a final written warning will be issued. 6. Senior Tutors may also issue a ‘Course Failure Warning’ if urgent issues arise over course completion. 7. If there is no improvement following a final warning the student will be either asked to leave or suspended. Suspension may be temporary and short term or a full suspension, as outlined below. Behaviour/Misconduct 1. If a student is in breach of the Student Charter and behaves in a way which is unacceptable, any member of staff may intervene; reprimand and take appropriate action. Temporary exclusion from classroom or learning resource areas, withdrawal of network access, bans from the Refectory or from bringing vehicles on site are all possible actions. In more serious or persistent cases the member of staff will refer the student to any of the following senior members of staff: Senior Tutor, Director of Customer Service, Faculty Head, Assistant Principal, Deputy Principal, Vice Principal or Principal. 2. The following are examples of misconduct l contravention of rules governing ICT/Internet use l smoking on-site or in the immediate surrounding area of the College, in accordance with the College ‘smoke-free’ policy l inappropriate behaviour or refusal to co-operate with the Site Security Officers l disruption of teaching and learning, including in the LRC and Library l parking in a space reserved for disabled drivers, on double yellow lines or anywhere on-site which is not an allocated student parking area 3. The following behaviour is examples of serious misconduct. l l

bullying, including by text, internet site or e-mail both on and off site any behaviour which is racially or sexually offensive or which is offensive to those with learning and/or physical disabilities

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harassment, verbal abuse or aggressive behaviour towards other students or staff (including bus services) persistent refusal to co-operate with the College smoke-free policy possession, use, selling or being under the influence of illegal substances on site drinking or being under the influence of alcohol on site damage to College property or vandalism (including bus services) theft or other criminal activity dangerous driving or any behaviour likely to lead to injury on site plagiarism committing fraud or falsifying documents computer ‘hacking’

4. In the event of any suspicions about the possession of weapons or illegal substances, the College will instigate search procedures in accordance with current guidelines to educational establishments and/or involve the police. In any case where a criminal offence is committed, the College will contact the police. 5. If the senior member of staff considers the case to be one of serious misconduct or evidence of persistent misconduct comes to light, he/she will issue a final written warning or suspend the student, either temporarily with a short timescale or instigate the full suspension procedures outlined below. Full Suspension Process 1. If a senior member of staff decides to suspend a student permanently, he/she will write to the parents informing them of this decision, the reasons and of the procedure to follow if the student decides to appeal against suspension. Any appeal must be sent in writing to Norman Williams, Assistant Principal, within 7 working days of the suspension. A Student Disciplinary Panel will then be set up and will include some or all of the following, depending on the circumstances: lecturers, Personal Tutor, Senior Tutor, Director of Customer Service, Assistant Principal, Vice Principal or Principal. Any member of staff directly involved in the suspension is not permitted to give any opinion on the likely outcome and will not sit on the panel, but may be called to present the case for the suspension. The Panel will be held within 7 working days of the letter of appeal being received. If the student does not respond to the invitation or fails to attend the Panel, the suspension will become exclusion. Any suspended or excluded student may not visit any Cirencester College site.

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2. At the Student Disciplinary Panel, the student will have the opportunity to present his/her case, offer new information and to discuss ways forward. The student will be advised to bring a supportive person to the meeting; in the case of 16-19 students this would normally be a parent or parents. The role of the supportive person should only be that of advocate in the case of students with a learning disability. The Panel will be a formal meeting and follow principles of natural justice. All evidence presented to the Panel will be heard in the presence of the whole panel and the student, and all papers circulated in advance. The Panel will take account not only of the severity of the reason for suspension, but also the attitude of the student to his/her offence, the student’s academic and attendance record and his/her commitment towards being re-admitted to College. Guidelines for the conduct of the meeting will be sent when the meeting is arranged. The Panel will reach one of the following decisions: l Reinstatement of all or part of the student’s programme, usually with conditions, or a revised programme l Suspension for the remainder of the academic year, with the option of re-applying to re-start at the College in the following year l Exclusion from the College The decision will be confirmed in writing to the parents of 16-19 students, or the student, within seven working days. Notes will be kept of the meeting. 3. If a student is excluded from the College at the Student Disciplinary Panel and believes that the process has been unfair, or that new evidence has emerged, he/she can appeal in writing to the Chair of Governors, Mike Cheeseman, within seven working days of the panel decision. The letter should contain the reasons for the appeal, the name of any supportive person, and a written request where the presence of any other person is required. It should be noted that the Appeal is not intended to be a re-hearing of the original evidence. An Appeal Panel of 3 governors (not including the Principal) will be set up within 14 working days of the Chair of Governors receiving the appeal letter. If the appeal is upheld then the case will be referred back to a new Student Disciplinary Panel with different senior staff. If the appeal is rejected, exclusion will be confirmed. If a second Student Disciplinary Panel is held, there can be no further appeal to the Governors. If you wish to appeal outside the College, the contact details for the relevant College funding agencies and government departments can be obtained from the College. 4. Exclusion from the College and a bar on applying for any course should apply for at least one complete academic year, during which time the student should not visit any Cirencester College site. Places in subsequent academic years will be restricted by availability. www.cirencester.ac.uk

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Policy on Plagiarism Increasingly plagiarism is becoming a problem for examination boards. Plagiarism occurs when an author attempts to misrepresent as original, existing and unacknowledged material or ideas from another person, source or (in the case of self –plagiarism) as their own previous work. In its simplest form plagiarism involves taking someone else’s words, thoughts or ideas and trying to pass them off as their own work. It is a form of cheating which is taken very seriously. In most cases plagiarism occurs in a student’s coursework. The Joint Council for Qualifications (JCQ) produces a Notice to Candidates which provides specific information on plagiarism and what the penalties are for breaking the regulations for students. In outline it covers the following: Don’t think you won’t be caught; there are many ways to detect plagiarism. Markers can spot changes in the style of writing and use of language. l Markers are highly experienced subject specialists who are very familiar with work on the topic concerned – they may have read the source you are using (or even marked the essay you have copied from!). l Internet search engines and specialised computer software can be used to match phrases or pieces of text with original sources and to detect changes in the grammar and style of writing or punctuation. Penalties for breaking the regulations If your work is submitted to the board and it is discovered that you have broken the regulations, one of the following penalties will be applied: l The piece of work will be awarded zero marks; l You will be disqualified from that unit for that examination series; l You will be disqualified from the whole subject for that examination series; l You will be disqualified from all subjects and barred from entering again for a period of time. Your awarding body will decide which penalty is appropriate. Students are required to sign an authentication statement confirming that the work they hand in is their own. As a centre we should be aware of the danger that if a tutor does not signal the presence of plagiarism and then plagiarism is detected during the moderation process, the marks of other candidates may also be affected. Members of staff suspecting 122

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plagiarism should in the first instance discuss the matter with the Exams Officer and Head of Faculty.

Student Attendance Policy The College expects all students to attend every session which results from their Learning Agreement. Full attendance is, therefore, the normal requirement for all courses and for Tutor Period for 16-19 students. The College will categorise absence according to one of the following: 1 Notified/self certificated sickness refers to: isolated periods of genuine sickness, notified by student or parent, but for which there is no available evidence of a medical appointment or certification. 2 l l l l l l l

Notified/authorised absence includes: medical appointments/certification university interviews/open days religious holidays bereavement/attendance at a funeral college trips/field work/residentials/arranged work experience emergency/severe transport disruption driving test (not lessons)

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Notified/unauthorised absence includes: holidays part-time work driving lessons ‘baby-sitting’ younger siblings leisure activities repeated transport problems completing coursework/exam revision

4. Unnotified/unauthorised absence: If a student misses a lesson without any centrally notified explanation, this will be regarded as an un-notified/unauthorised absence. 5. Study Leave/Exams 6. College trips How to notify the College: l If you know in advance that you are going to be absent, please go to Reception, 123 www.cirencester.ac.uk


Student Services or Enrolment/CIS, where you will be asked to complete a form. For the absence to be authorised, you will be expected to produce evidence. We will regard ‘sick notes’ from parents as:- Notified/self-certificated sickness not authorised absence. l Where absence cannot be foreseen eg genuine illness on the day, emergency etc, you, or a parent, should telephone 0870 2406044 between 8.30–11.30 or email: attendance@cirencester.ac.uk If you wish to change the category of your absence, you should go to Enrolment/ CIS to complete a form. Please bring any supporting evidence with you if you wish to have the absence authorised. If you have been marked absent by error, lecturer confirmation on the form will be required. Personal Tutors will monitor student attendance closely through weekly computerised reports. Any absence from any lesson will automatically trigger a computerised letter to parents as information. If the absence is not a matter of concern, there is obviously no need for further action. Parents should contact the Personal Tutor/Senior Tutor if they are concerned. More serious concerns will be followed up by Senior Tutors as a matter of course. You can see your attendance record on CCO. Educational Maintenance Allowance Students in receipt of EMAs or financial assistance from the College should be aware that these depend on full attendance. Bonus payments in January and July will, in addition to full attendance, be dependent on satisfactory progress towards learning goals, completion of exams/coursework (including General Studies) and, in the last case, progression to the second year of the courses. Further information is available from CIS and in a Student Guide. If a bonus payment is to be withheld, your Senior Tutor will write to you. Appeals against such a decision should be made, in writing, within two weeks to Norman Williams, Assistant Principal. Breaks and Punctuality l Lessons start on the hour l Staff will use Late marks for those who are 5 minutes late and challenge all lateness l If staff allow a break in a two hour lesson this will be for a maximum of 5 minutes l Lessons should finish 5 minutes before the hour to allow travel time to next lessons l Eating will no longer be allowed in lessons (except for health reasons such as diabetes) and bottled water will be the only drink permitted (water may also not be allowed due to health and safety or equipment issues in some lessons)

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Smoke Free College

Cirencester College declared all college sites smoke free (1 July 2007.) This move was supported by the vast majority of staff and students and followed a period of discussion and consultation throughout the college. Smokers are only permitted to smoke in the area designated. Smoking is not permitted at the entrances to college sites, or on land adjacent to college sites. This is intended to ensure that smokers do not cause nuisance to our neighbours or to visitors to the site. Smokers are reminded that these restrictions apply to cars parked in college car parks, where there is particular risk of fire. Disciplinary action will be taken if necessary in accordance with college disciplinary procedures.

Whistle Blowing Policy The College has a ‘Whistle-blowing’ Policy which takes into account the Public Interest Disclosure Act 1998. The Policy applies to staff and governors but could also be followed by students of the College. The full policy is available on the Student Intranet. This policy should not be confused with the complaints and discipline policies set out in this Diary. The ‘Whistleblowing’ policy relates to serious malpractice: l Criminal offences l Failing to comply with legal obligations l Miscarriages of justice l Health and safety dangers l Environmental damage l Concealment of any of the above If you should wish to report malpractice, please contact a senior member of the College staff (not involved in the concern) or The Chair of the Audit Committee Howard Withers, c/o The Clerk to the Corporation (David Williamson) via Reception/Student Services. In order that you should feel free to raise such matters without fear of victimisation or retribution, this procedure has been designed to provide a channel whereby you may raise genuine and legitimate concerns confidentially inside, and if necessary, outside the College.

Freedom of Information Cirencester College is subject to the provision of the Freedom of Information Act 2000. Please contact Deputy Principal for further details. 125 www.cirencester.ac.uk


Individual Learning Plans Action Plan 1 Action/Targets for Improvement

Action Plan 2 Action/Targets for Improvement

Action Plan 3 Action/Targets for Improvement

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Action Plan 4 Action/Targets for Improvement

Action Plan 5 Action/Targets for Improvement

Action Plan 6 Action/Targets for Improvement

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Motorcycle Parking

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Cirencester College Fosse Way Campus Stroud Road Cirencester GL7 1XA tel: 01285 640994 web: www.cirencester.ac.uk

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Cirencester College Fosse Way Campus


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a beacon college

Cirencester College Fosse Way Campus, Stroud Road, Cirencester, Gloucestershire, GL7 1XA T: 01285 640994 | F: 01285 644171 | E: student.services@cirencester.ac.uk www.cirencester.ac.uk Front page artwork by Design Student Cal Caldwell


2010 Student Diary