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A booklet to help produce different types of documents Page 2– Short;

Page 6 - Informal Documents:-

-Memo

-Texting

-Email

-Email

-Letter -Order Form -Agenda

-Creative Writing

-Minutes

Page 7 - Formal Documents:-

-invoice

-Agenda -Report

Page 3 - Extended:

-User Guide

-Article -News Letter -Report -User Guide

Page 8 - Software -Microsoft Word -Microsoft Publisher

Page 4- Graphical

-Serif draw plus

-illustrations

-Email

-Charts -Flow Charts -Diagrams Page 5 - Promotional -Advertisement -Leaflet -Webpage

Lindsay'Bee 1


Short:Memo:-

A memo is like a email but it is not electronic, The advantage of this is that it’s easy to use; and is not electronic. Like an email you can send it to a number of people, An disadvantage is, that it is a paper based so it could easily get lost. The purpose of a memo is to deliver messages on hard copies. The purpose of a memo is to inform people about a specific thing, and it is easy and is more reliable than a email as it is delivered hand held and is a hard copy.

Email:-

It’s easy to use; you can also send an email with an attachment. Also you can send it to a number of people at the same time. A disadvantage of email is that if the internet goes down no-one will be able to access their emails. The purpose of a email is to write a letter or to inform another person about a specific topic. The purpose of a email is to inform people throughout the internet.

Letter:A letter is Quick and easy. You could send a letter through email, or through the post. A disadvantage of a letter this that it could get lost in the post or if the internet system goes down you wont be able to send or read emails. The purpose of a letter is to inform someone about something that is happening or going to happen.

Order form:A order form is useful as it tells you what you have ordered. A disadvantage of a order form is that the presentation could look unprofessional or could look messy. The purpose of a order form is to inform you and the organisation of what you have ordered.

Agenda:-

A agenda is easy to be done. Also is very useful as it reminds you what you need to talk about. An advantage of this is that it could get lost or it could be messy and you wont be able to read it. The purpose of a agenda is to prompt someone’s memory in a meeting. Agenda’s are mainly used in meetings.

Minutes is very useful as if they forget what is said in the meeting they can just refer to the notes that were made. A advantage of this is that someone might not be able to keep up and might forget or miss something out. The purpose of minutes is that if you forget something that is said in a meeting you could refer back to the minutes as these are recorder throughout the whole meeting.

Minutes:-

Invoice:

A invoice is basically a bill and it tells you show much you owe someone, the purpose of this is to tell you how much you owe someone .

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Software types:-

Extended:-

Microsoft Word:-

Article:-

Word is a software which is mainly used to create, essays, letters and emails.

It informs and gives people information about a story. An disadvantage is that you could lose it if it is a paper based copy. The presentation could look un professional and could look messy. The purpose of a article is to inform people about a story or specific topic.

Microsoft word is very useful, and includes tools such as, header, footer, word art, shapes, charts tables ect. The purpose of Word is to produce different types of documents, Word is good for producing letters as you can format your text and change the format so it look professional.

Newsletter:Informs and gives people information of what is happening or going to happen. A disadvantage is that It could get lost if it was a paper copy, The presentation could look un professional and could look untidy. The purpose of a newsletter is to inform people about a specific topic

Microsoft Publisher:Publisher is a software which is mainly used to created posters and leaflets. Publisher is very useful and includes tools such as, a master page, which is used to make sure everything is the same on every page, also A font style which you can change to make it the text your own. The purpose of publisher is to produce documents such a leaflets and booklets, Publisher is a great software as you can insert boarders and can format your text and headings.

Report:An advantage of this is the information is shown more clearer. A disadvantage is this is, the presentation could look un professional and could look untidy. The purpose of a report is to inform people about a certain topic.

Serif Draw Plus:User guide:Serif is a software which is mainly used to create logos. Serif includes tool such as; creating your own colour palette, by using the RGB. Also you can insert a picture and ungroup it, and change different parts of that picture to the colour of your RGB. Also in Serif you can combined shapes, and could also create a flow diagram by using shapes and text tools.

An advantage is this is that the person/people who are using this guide will be able to accomplish tasks set out for them. An disadvantage is that it is very easy to lose if it is a paper copy. The presentation could look un professional and could look untidy. The purpose of a user guide is a set of instructions, for example, how to set up a tent.

Email:Email is a software which is used to communicate with each other by sending emails across the web. Email is very useful as you can send it to loads of people at the same time, also can send attachments such as pictures, Microsoft documents ect. You could also change the colour and font to your preferred standards. You can also send a contact information about a meeting and It would automatically be added into their diary to tell them that they have to attend that meeting on that date.

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Graphical:-

Formal Documents:-

Illustrations

Agenda:-

An advantage of this is, that it would be easier to use An disadvantage of this could be that the presentation could be untidy and could look unprofessional. The purpose of illustrations is that it lightens up a page full of writing and is easier to understand.

Easy to be done. Also is very useful as it reminds you what you need to talk about. A disadvantage of this is that it could get lost, or the quality could be poor and you wouldn't be able to understand. The purpose of a agenda is to prompt your memory. Agenda’s are mostly used in meetings.

Charts:An advantage of this is that it is easy to understand and take in quicker. An disadvantage is that it doesn’t have much information explaining what it is about. The purpose of chats is that it shows a vast amount of detail in a diagram which is simple and easy to read if labelled properly.

Report:An advantage of this is the information is shown more clearer. A disadvantage is this is, the presentation could look un professional and could look untidy. The purpose of a report is to tell someone a detailed story on a specific subject.

Flow charts:An advantage of this is that it is easier to take in A disadvantage is that it doesn’t have enough information and it could be present unprofessionally and could look untidy. The purpose of a flow chat is that it shows information that is simple to read in a light heated

User guide:An advantage is this is that the person/people who are using this guide will be able to accomplish tasks set out for them. An disadvantage is that it is very easy to lose if it is a paper copy. The presentation could look un professional and could look untidy

Diagrams:-

The purpose of a user guide is to tell someone what to do, for example a set of instructions about how to put a tent up.

An advantage of this is that it is easier to use and straight forward and simple. A disadvantage is this is that the presentation could look untidy and people might not be able to understand it. The purpose of a diagram is to lighten up a page full of writing so it is easier to read and doesn't get boring.

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Informal Documents:-

Promotional Advertisement:-

Texting:A advantage of texting is that you’re using your mobile phone and is easy to use. A disadvantage of texting is that you can run of out credit or if you lose your signal you wont be able to send a text or receive them. The purpose of texting is to communicate with other people, this is a great way as it is fast and easy.

An advantage of this is that it would inform people about a new things that are coming out or informing the public about something. A disadvantage is this is that the presentation could look unprofessional and untidy. The purpose of advertisement is to promote something for example, when there is a new film out in the cinema they promote films on billboard to attract customers.

Email:-

Leaflet:-

It’s easy to use; you can also send an email with an attachment. Also you can send it to a number of people at the same time. If the internet goes down, no-one will be able to access it. The purpose of email is to communicate with someone across the internet, this is also a great way as it is quick and simple, also you can send it to more than one person.

An advantage is that it gets the point across and will give people more information about the topic you’re on about. A disadvantage is that if it was paper copy it could get lost, and the presentation could look untidy and unprofessional. The purpose of a leaflet is to promote or explain something.

Creative writing:-

Web page:-

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An advantage is that it could never get lost as it is on the internet. A disadvantage is that if your internet server goes down you won’t be able to access the website. The purpose of a web page is easier to gather information from a text book, also companies could use web pages to promote their company as they could create a website explaining what they sell and what offers they have on.

reative writing is mainly used in books. Children’s books, such as fairy-tale stories they would use drop-caps, this is basically when the start of the latter would be bigger than the other ones, for example, at the start it says “creative writing” in stories they would use a drop-cap like that to make it stand out more, Where as in adults stories it would be set out more formally. The purpose of creative writing is to make a certain letter stand out, you normally see these in children’s story books as most children find these “pretty” in their eyes and it attracts them to a specific book.

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