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TESTIMONIAL ............................................................................................................................ 4 1.1. FACULTY SHARING BY ......................................................................................................................... 4 1.2. FACULTY SHARING BY ......................................................................................................................... 4

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INTRODUCTION ........................................................................................................................ 5 2.1. WHAT IS EUREKA? .............................................................................................................................. 5 2.2. WHY EUREKA? ..................................................................................................................................... 5 2.3. NEW EUREKA 2.0 ................................................................................................................................ 6

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BENEFITS OF USING EUREKA 2.0 ........................................................................................ 7 3.1. BENEFITS FOR YOU AS PROJECT SUPERVISORS OR PROJECT MANAGERS: .................................. 7

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OVERVIEW OF FEATURES ...................................................................................................... 8

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GETTING STARTED ................................................................................................................15 5.1: YOUR FIRST LOGIN ................................................................................................................................ 15 5.2: YOUR FIRST PROJECT ............................................................................................................................ 16 5.2.1: Creating first project in edveNTUre ........................................................................................17 5.2.2: Creating your first project in eUreka......................................................................................21 5.2.3: Add/Remove members in the project .....................................................................................22 5.2.4: Add/Remove modules in the project .......................................................................................24

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TOUR OF THE DIFFERENT MODULES ..............................................................................26 6.1: ACCESSING PROJECT INFORMATION MODULE ................................................................................. 26 6.2: ANNOUNCEMENT MODULE ................................................................................................................. 28 6.2.1: View Announcement .......................................................................................................................28 6.2.2: Manage Project Announcement ................................................................................................29 6.2.3: Create New Announcement .........................................................................................................29 6.2.4: Edit Project Announcement ........................................................................................................30 6.2.5: Delete Project Announcement....................................................................................................31 6.3: ASSESSMENT MODULE ......................................................................................................................... 32 6.3.1: Creating New Rubric ......................................................................................................................32 6.3.2: Creating New Assessment ............................................................................................................36 6.3.3: Grading Student................................................................................................................................38 6.3.4: View Reports of an Assessment..................................................................................................41 6.3.5: Student’s View ...................................................................................................................................42 6.3.6: Importing grades back to edveNTUre ....................................................................................44 6.4: BUDGET MODULE ................................................................................................................................. 47 6.4.1: Add Transaction ...............................................................................................................................47 6.4.2: Edit Transaction...............................................................................................................................48 6.4.3: Export to xls file ................................................................................................................................48 6.5.1: View Blog .............................................................................................................................................49 6.5.2: Add Blog post .....................................................................................................................................51 6.5.3: Edit Blog post.....................................................................................................................................52 6.5.4: Delete Blog post ................................................................................................................................53 6.5.5: Add Comment ....................................................................................................................................53 6.5.6: Add Reflection....................................................................................................................................54 6.6: ELOG MODULE....................................................................................................................................... 56 6.6.1: How Student can access eLog ....................................................................................................57 6.6.2: How Approving Manager can access eLog ..........................................................................59 6.6.3: Project Supervisor ...........................................................................................................................62 6.7: FORUM .................................................................................................................................................... 63 6.7.1: Manage Forum ..................................................................................................................................63 6.7.2: View Threads .....................................................................................................................................64 6.7.3: Start a Thread ...................................................................................................................................65 2


6.7.4: Reply to a Thread .............................................................................................................................67 6.7.5: Add Reflection....................................................................................................................................68 6.8: MESSAGE ................................................................................................................................................ 70 6.8.1: Read Message ....................................................................................................................................70 6.8.2: Send Message .....................................................................................................................................71 6.9: PERSONAL NOTE ................................................................................................................................... 72 6.9.1: View Personal Notes .......................................................................................................................72 6.9.2: Add Personal Note ...........................................................................................................................73 6.10: RESOURCES ......................................................................................................................................... 74 6.10.1: Add Folder ........................................................................................................................................74 6.10.2: Add Link .............................................................................................................................................75 6.10.3: Upload File .......................................................................................................................................76 6.10.4: Upload Multiple Files ...................................................................................................................77 6.10.5: Managing the uploaded Files ..................................................................................................79 6.10.6: File Version Control ......................................................................................................................80 6.11: TIMELINE ............................................................................................................................................. 83 6.11.1: Create/Edit Timeline ...................................................................................................................83 6.11.2: Manage Timeline versions ........................................................................................................86 6.11.3: Print Timeline .................................................................................................................................89 6.12: USAGE REPORT................................................................................................................................... 90 7.

OTHER MODULES ...................................................................................................................91 7.1: USER PROFILE ....................................................................................................................................... 91 7.1.1: View User’s profile ...........................................................................................................................91 7.1.2: Edit My Profile ...................................................................................................................................91 7.2: LIST USERS............................................................................................................................................. 92 7.3: SEARCH ................................................................................................................................................... 93 7.3.1: Advanced search...............................................................................................................................94

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TIPS .............................................................................................................................................95 8.1: SEARCH WORD(S) ................................................................................................................................. 95 8.2: WYSIWYG HTML EDITOR (FCKEDITOR) ........................................................................................ 96

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FAQ ..............................................................................................................................................98

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SUPPORT INFORMATION ............................................................................................... 100

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1. Testimonial 1.1. Faculty Sharing by Assoc Prof Abdul Wahab Bin Abdul Rahman School of Computer Engineering Prof Wahab shares his views on how eUreka can be used to automate the Indutrial Attachment Programme and promote collaboration between Industrial Supervisors, NTU tutors and students. Click on the video icon below to launch video.

CLICK Here TO ACCESS VIDEO :

1.2. Faculty Sharing by Dr Carmel Heah
 Language and Communication Centre Carmel discusses how eUreka supports process writing and project-based learning - two key elements of the academic writing course. In particular, she focuses on one feature, the weblog, in developing her students’ writing skills.

CLICK Here TO ACCESS VIDEO :

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2. Introduction 2.1. What is eUreka? eUreka is an online Project Work Management System designed to facilitate staff and student planning and management of academic and non-academic projects.. It is an extension and integrated service of edveNTUre, NTU’s learning management system.

2.2. Why eUreka? Background story to ‘eUreka' Archimedes was an aristocrat, the son of an astronomer, but little is known of his early life except that he studied for a time in Alexandria. The king of Syracuse once asked Archimedes to find a way of determining if one of his crowns was pure gold without destroying the crown in the process. The crown weighed the correct amount but that was not a guarantee that it was pure gold. The story is told that as Archimedes lowered himself into a bath he noticed that some of the water was displaced by his body and flowed over the edge of the tub. This was just the insight he needed to realize that the crown should not only weigh the right amount but should displace the same volume as an equal weight of pure gold. He was so excited by this idea that he reportedly ran naked through the streets shouting "Eureka" ("I have found it").

eUreka (calling to mind Archimedes’ famous phrase: ‘I have found it!’) is aptly named to reflect NTU’s adventurous spirit in the pursuit and discovery of new knowledge and innovations. eUreka provides tools for project work management and planning to supplement the face-to-face contact between students (undergraduates and postgraduates) and their project supervisors. Such formal projects include postgraduate and undergraduate projects like Term projects, Industrial/Professional Attachments, overseas attachment, in-house research programs, Final Year Projects, etc. As an online tool, staff can use it to supervise students who might be working off-campus or on an overseas attachment. In addition, staff and students can also create ad-hoc project sites with their colleagues and friends for other informal projects (like conference, event,

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activities, meetings) to better manage and monitor the work flow processes, documentation, minutes, etc.

2.3. New eUreka 2.0 eUreka 2.0 is a re-coded version of eUreka. Most functionalities of eUreka 2.0 are implemented based on eUreka 1.0. The users who are familiar with eUreka 1.0 would find it easy adapting to eUreka 2.0. This new version has been designed with: a) Centralized Information Sharing and Collaboration  Project members will use the project site as the central place to store and share all information, resources, updates, and discussion regarding the project. b) Customizability and Flexibility  Administrators can customize of roles, privileges, project types, modules, and most system properties.  Users can choose which modules to use in their projects. c) Usability  Consistency of Icons, buttons, links, and page structure (location of content, link, action button, etc); to help users recognize and navigate thru the system.  The users may use browser’s ‘Back’ button anytime to go back to previous page.  Explanation-texts/mouse-over-text are added where necessary to help users understand the terms and functions in the system d) New visual appearance  New color themes and Icons.

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3. Benefits of using eUreka 2.0 3.1. Benefits for YOU as project supervisors or project managers: 

eUreka project site provides an effective organizational tool. All relevant documents and information are organized in one site. Access is easy and convenient. Students and staff all share the same information.

It provides an excellent communication link and collaborative tool with your project student(s). It supplements your regular face-to-face sessions.

You can manage and administer multiple Final Year Projects, postgraduate projects and ad hoc projects easily.

You can provide relevant documents for the project, like previous project reports, research papers, articles, etc in the project repository. This will help to ramp-start the student’s work.

You can keep yourself updated of the project progress through task and milestone updates in the timeline module.

There is convenient and easy online access to your student’s weblog and to be aware of your students’ learning journey and reflections.

The use of a standardized assessment rubric introduces significant levels of objectivity. This helps to implicitly moderate the assessment process.

You can provide timely feedback on the project progress. As part of project supervision and its success, professors will be able to do more in less time.

eUreka provides the feature to identify exemplar project sites as reference projects. This facilitates the future reuse of project sites for further development by other groups. Such projects provide the new team with great documentation that will facilitate continual project development and enhancement within a short time.

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4. Overview of Features Feature List 1

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Description This Module presents a summarized view of latest project activities. Instructors can have a quick view of project details like latest announcements made, new files being shared, updates on Blogs and Wikis, updates of project progress and etc.

Instructors can post announcements, news and/or reminders for students to take note of. When more attention is needed, instructors can indicate the announcements as “Important� and choose to notify project members by email.

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This module enables instructors to define or reuse assessment rubrics and to use these rubrics to easily assess or grade all your students. The rubrics created can be shared, customized, and reused by other instructors. Grades awarded in these modules can also be imported back to the Learning Management System (edveNTUre).

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This is an online journal to record all your students project progress, observations, thoughts, insights, responses, learning journey and etc. You could also comment or feedback on your students’ blog. It is a place to support knowledge creation and discovery learning.

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This feature enables instructors to manage and track the budget for the project. Instructor can record fund and expenses during the project period. The transaction can be sorted, displayed or exported in table format so that the users can easily identify history of each transaction.

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Similar to Blog feature, eLog provides your students an online space to document their progress, observations, thoughts and etc. In addition, it has a built-in workflow process to allow another approving authority (normally supervisor) to preview and approve all log entries before being published. eLog is intended for projects that require tighter security whereby log entry is being checked through to ensure no confidential information is being disclosed or published unnecessary. eLog can be used for Industrial Attachment Projects.

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This is a good place to engage your student in online group discussion. Discussion threads are recorded for easy reference and better retention of knowledge. You could use scaffolds to document the discussion flow.

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This is similar to normal email system except that all emails sent and received will be exclusive to the project and only to students enrolled in the project. Users will not need to worry about spam emails, as external emails would not reach this private inbox.

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This module provides a personal space for recording of thoughts, reflections, memos, to-do list or anything that is not for sharing with other project members. Whatever reflections done through blogs and discussion forum will automatically be captured under this module as well. It is a good platform for your students to compile all their personal reflections under a single location.

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A good repository to share/achieve/manage project files like reference papers, reports, meeting minutes, artifacts and other useful links. Users can organize their uploaded files into multiple folders. Multiple files of any format can be uploaded at the same time, with size limit up to 1GB per file. There is also version control to help track and maintain a history of changes for the uploaded files. Last but not least, there is also a private folder for you to store all personal documents before sharing it to your students. Files stored in the private folder will appear across all your project sites.

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Instructors can manage and track the timeline of the project. Users can define milestones, phases, and tasks so as to provide common understanding to project members on expectations, intents and deliverables of the project. The module will generate Gantt chart to graphically represent overall project status. Users can use versioning function to baseline and keep history of the project progress. Project Timeline can also be imported or exported.

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This module allows instructors to have a statistical view on the usage of modules like Forum, Blog, Resources and Timeline by the various students.

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5. Getting Started 5.1: Your first login All NTU Staff and students who have a valid NTU account will be able to login to eUreka with the same username and password. To access eUreka, you could: 1. 2.

Login to edveNTUre (http://edventure.ntu.edu.sg) with your username and password In the Welcome page, click on eUreka tab as shown in the figure below

Fig 5.1a: Logging in to eUreka through edveNTUre You could also include external users (non NTU staff or students) to take part in your projects. To do so, please contact the administrator (link to chapter 5) to create the external accounts. External users can then login to eUreka through http://eureka.ntu.edu.sg with the assigned username and password as shown in figure below.

Fig 5.1b: Logging in to eUreka for external users When external user first login to eUreka, they have to update their profile and change their password.

Fig 5.1c: Updating Profile upon first login 15


5.2: Your first project Once logged in, you will see a list of projects that you are enrolled in as shown in figure below.

Fig 5.2a: Project Home Page where you see all the projects you are enrolled. For Final Year Projects (FYP), the project details (title, description, supervisor, students allocated, etc) are imported into eUreka and the project sites are automatically created as shown in figure below. All student members and supervisor(s) can then access the newly created project sites easily.

Fig 5.2b: Final Year Projects are automatically created.

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5.2.1: Creating first project in edveNTUre You could organize your students into different groups in edveNTUre (Blackboard System) and populate these as project groups to eUreka 2.0 by following the steps below. 1.

To organize your students into different groups in edveNTUre, you will need to login to edveNTUre and access your course site. Next, you go to ‘Control Panel’, click on ‘Users and Groups’, then click on ‘Groups’. You can either ‘Create Single Group’ or ‘Create Group Set’ in edveNTUre as shown in Fig 5.2.1a and for more information on how to create such groups with members in edveNTUre, please refer to Blackboard guides [https://compass.ntu.edu.sg/resources/Documents/edveNTUre_r91_ Getting_Started_with_Groups.pdf].

Fig 5.2.1a: Creating groups in edveNTUre 2.

Once the groups are created, go to ‘Control Panel’, click on ‘Course Tools’, then click on ‘eUreka2’. You will be redirected to a Page as shown in Fig 5.2.1b.

Fig 5.2.1b: eUreka2.0 Course Tool Page 17


3.

Click on the link ‘Create Project for Group’ as shown in Fig 5.2.1b, and you will be redirected to ‘eUreka 2.0 - New Project’ Page as shown in Fig 5.2.1c.

Fig 5.2.1c: eUreka2.0 New Project Page 4.

Fill in the ‘Project Name’, ‘Description’ (optional), ‘Start Date’, ‘End Date’ and select ‘Group(s)’ that you have created. Click on ‘Submit’ when done. You will be directed to a success page as shown in Fig 5.2.1d.

Fig 5.2.1d: Project Created Successfully Page 5.

Click on ‘OK’ button as shown on Fig 5.2.1d and you will be directed to ‘eUreka Course Tool’ Page as shown in Fig 5.2.1e.

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Fig 5.2.1e: eUreka2.0 Course Tool Page 6.

Click on link ‘Launch eUreka2’ shown in Fig 5.2.1e and you will be directed to ‘eUreka Project Listing’ Page as shown in Fig 5.2.1f. This page will show all the projects that you have created for this course site. Note: If 2 project groups are selected as in step 3, the Project Name will automatically changed to ‘Project Name - Group Name’ as shown in Fig 5.2.1f. In this example, Project Name is ‘Mid Term Project’ and the 2 groups that are selected are ‘Group 1’ and ‘Group 2’. Therefore the 2 Project Names will be ‘Mid Term Project - Group 1’ and ‘Mid Term Project - Group 2’

Fig 5.2.1f: eUreka2.0 Project Listing Page

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7.

Click on any of ‘Project Name’ link in the ‘eUreka Project Listing’ Page as shown in Fig 5.2.1f and you will be directed straight to eUreka ‘Project Info’ Page as shown in Fig 5.2.1g. You project site in eUreka is created through edveNTUre and you could start accessing your project in eUreka.

Fig 5.2.1f: eUreka2.0 Project Listing Page Note: By default, projects created through edveNTUre will have ‘Project Type’ as ‘Course’ as shown in Fig 5.2.1g. To go to Fig 5.2.1g, click on ‘Projects Home’ icon on the top menu bar as shown in Fig 5.2.1f.

Fig 5.2.1g: eUreka2.0 Project Home Page

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The ‘Course ID’ of edveNTure course site will also be shown under ‘Type’ column as shown in Fig 5.2.1g. The ‘Project Name’ as shown in Step 6 will also be populated from edveNTUre. The ‘Project ID’ will have the standard format ‘AAA-BBBB-CC-DDDD’ where AAA is the ‘Project Type’ BBBB is the ‘School/Department’ that the you are associated with CC is the ‘Year’ the project is created DDDD is a sequence number. 5.2.2: Creating your first project in eUreka At any time, you can create an ad-hoc project site for your formal and informal project (such as conferences, events, meetings, activities, etc). To create an ad-hoc project: a) On Project Home Page, click ‘New Adhoc Project’ as shown in Fig 5.2a. b) You will be taken you project creation page, see figure below c) Fill in the information. d) Click ‘Submit’

Fig 5.2.2a: Page to create new project.

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5.2.3: Add/Remove members in the project a) On Project Home Page, click ‘Project Title’ as shown in Fig 5.2a to go to ‘Project Info’ page. b) At ‘Project Info’ page (Fig 5.2.3a), click ‘Manage Membership’

Fig 5.2.3a: Project Info Page c) You will be taken to Manage Membership page as shown in figure below

Fig 5.2.3b: Manage Membership Page

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d) Search for user(s) by filling in the info you know (username, first name, last name, email). Click here for Search Tip (5.1) e) Select the checkbox in front of the user you want to add f) Select the project role (e.g: Member, Leader, etc) g) Click ‘Assign >>’ to add members h) To remove members, select the checkbox on the right-hand-side, then click ‘<<UnAssign’ i) You may change the user’s role or customize role name by clicking ‘Edit’ to go to ‘Edit Membership’ page as shown in Figure below

Fig 5.2.3c: Edit Membership Page

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5.2.4: Add/Remove modules in the project a) At ‘Project Info’ page, click ‘Manage Modules’

Fig 5.2.4a: Project Info Page b) You will be taken to Manage Modules page

Fig 5.2.4b: Manage Module Page

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c) Select the checkbox of the module you want to add d) Click ‘Assign >>’ e) After assigned, you can re-order the module by use ‘Move-up’ or ‘Movedown’ arrows on the right f) Similarly, to Remove a module, you can select the checkbox on the righthand-side, in front of the module, then click ‘<<Unassign’. Note: Data of the unassigned module is not deleted, you will have access to it again when you assign the module back in.

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6. Tour of the different Modules 6.1: Accessing Project Information Module To arrive at this module, go to ‘Projects Home’ page or project list page, click on name of the project and you will be directed to the Project Information Page as shown below. This page presents a summarized view of the selected project site. Users can have a quick view of project details, latest announcements and uploaded resources, updates of online collaboration and project progress, etc.

Fig 6.1a: Manage Information Page This is also the first page you will land on when you are in a project site. You can do the following in this module:  View project detail.  Edit project detail, if you are leader. Just click on ‘Edit’ on the topright.  View member list, then you can contact them by email or phone.  View Admin announcements and member announcements, if any.  View updates from other modules. To see the detail of each update, just click on it. 26


Hints: You can know whether you are in a project site by looking at breadcrumb navigator (which displays where you are now), as shown in Figure below

Fig 6.1b: Breadcrumb indicating which page you are in

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6.2: Announcement Module 6.2.1: View Announcement Click on ‘Announcement’ icon at the top menu to go to “Announcement” Page. A list of announcement will be display as shown below. (If there is Announcements from administrators, it will be display first)

Fig 6.2.1a: Announcement Page To view details of each announcement, please click on the announcement title as the announcement in the announcement list may be truncated.

Fig 6.2.1b: View Announcement Page Hint: To go back to any page, just click on your web browser’s Back button or click ‘Announcement’ in breadcrumb navigator as shown below.

Fig 6.2.1c: Breadcrumb navigator 28


6.2.2: Manage Project Announcement In ‘Announcement’ page as shown in Fig 6.2.1a, click on ‘Manage Announcement’. You will see list of Announcement that you can edit or delete. Note: Leaders can manage all project announcements, whereas members can only manage his/her announcements.

Fig 6.2.2a: Manage Announcement Page 6.2.3: Create New Announcement a) Click on ‘New Announcement’ in either ‘Announcement’ age or ‘Manage Announcement’ page. b) You will be taken to ‘New Announcement’ page

Fig 6.2.3a: New Announcement Page 29


c) Fill in the announcement details (Subject, Content) and select the announcement options (Start and End Date, Urgency, Across multiple projects, Notify members) as shown in the Figure above. d) To make announcement across multiple projects, click ‘Across projects’, and select the projects where you want the announcement to be made.

Fig 6.2.3b: Making announcements across projects e) You could also choose to notify project members through members’ email as long as project members have updated their user profile. For NTU users, your email address will be your NTU email address and it will be populated into eUreka automatically. For external users, they will have to update their email address in the user profile. f) Click ‘Submit’ when done.

6.2.4: Edit Project Announcement a) In ‘Manage Announcement’ page, click on ‘Edit’ to edit the announcement. You will be taken to ‘Edit Announcement’ page

Fig 6.2.4: Edit Announcements Page 30


b) Update the announcement and the options as shown in the Figure above. c) Click ‘Submit’ when done. 6.2.5: Delete Project Announcement a) In ‘Manage Announcement’ page, Click ‘Delete’ to delete the announcement you want to remove. b) A warning will appear for you to confirm delete

Fig 6.2.5: Delete Announcements Warning c) A message will appear to indicate if the delete is successful or failed. Hint: You may want to enable/disable the announcement instead of delete it. To disable announcement, go to ‘Edit Announcement’ page (Fig 6.2.3c) to tick on the ‘Enable’ checkbox.

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6.3: Assessment Module The objective of the Assessment module is to allow you as a project Supervisor or Leader to assess performance of the project members (students or assesses) through a set of pre-defined assessment rubric. This helps the assessor to standardize how he/she grades students. The workflow for a supervisor is as follows:

Step 1 Create or Reuse Rubric

Step 2 Create or Edit Assessment

Step 3 Evaluate Students

Step 4

View or Generate Report Fig 6.3: Workflow for Using Assessment Module 6.3.1: Creating New Rubric You could create your own Assessment Rubric from scratch or customize an Assessment Rubric from the list of Rubric templates available to you. If you are re-using Rubrics in your Assessments, you may skip this section and proceed to create Assessment as shown in section 6.3.2 directly. To create new Rubric, click on Control Panel icon on the top menu, then click on New Rubric as shown in Fig 6.3.1a.

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Fig 6.3.1a: Create New Rubric from Control Panel You will be directed to New Rubric Page as shown in Fig 6.3.1b. You can either create a Rubric from scratch or load from a list of Rubric templates available to you.

Fig 6.3.1b: New Rubric Page

6.3.1.1: Customizing Rubric from template In the New Rubric Page as shown in Fig 6.3.1b, a) key in Rubric Name, b) select option Load from template then select the Rubric from the list of templates available c) click update button

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Fig 6.3.1c: Cutomizing Rubric from Rubric Template d)

You may change the number of rows and columns of the selected Rubric and then click the Update button as shown in Fig 6.3.1d.

Fig 6.3.1d: Changing number of rows and columns of Rubrics e)

You may also add/delete rows and columns by selecting the row or column, then clicking on the Insert Col/Delete Col button as shown in Fig 6.3.1e. For example, when you select column 3 as shown in Fig 6.3.1e and click on Insert Col button, a column will be added in front of column 3.

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Fig 6.3.1e: Inserting and deleting of rows or columns of Rubrics f) g) h)

You may also change the description of the Criteria and Performance. You may change the Weight for each Criteria to add up to total of 100% Once you are ready with your changes, click on Submit button.

Note: Please do not click on â&#x20AC;&#x153;Sharedâ&#x20AC;? checkbox if you do not intend to share the templates to all NTU staff. If this is checked, all staff can search for the Rubrics that you have created.

6.3.3.2: Creating a new Rubric from scratch In the New Rubric Page as shown in Fig 6.3.1f, a) key in Rubric Name, b) select option Create from Scratch c) select number of Rows and Columns d) click update button e) key in description for Criteria and Performance f) assign the weight for the Criteria g) click on Submit button when you are ready

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Fig 6.3.1f: Creating New Rubric from Scratch 6.3.2: Creating New Assessment Once inside Assessment Page, click on New Assessment buton to add new assessment as shown in Figure 6.3.2a. You will be re-directed to New Assessment Page as shown in Fig 6.3.2b

Fig 6.3.2a: Assessment Page In New Asssessment Page as shown in Fig 6.3.2b, a) key in assessment Name, b) select Rubric from the list of templates available c) assign Weight to the assessment (eg: if you have 1 assessment the weight will be 100%; if you have 2 assessments the weight of each assessment might be 50% and etc)

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Fig 6.3.2b: New Assessment Page d)

set the Permission on what the students will see in their Assessment Page as shown in Fig 6.3.2c below  Click on View Rubrics to allow students to see the grading criteria.  Click on View Scored Rubrics to allow view scored Rubrics.  Click on View Grade to allow students to view the assigned grade.  Click on both View Grade and View Scored Rubrics to allow students to view both assigned grade and also how the Rubrics were scored.  Do not click on any of the options if you do want the students to see any assessment or grade.

Fig 6.3.2c: Setting Permission e)

Select a date that you want to release result to the students. By default, the Release Result Date is not selected which means that as long as the permission level in step d is selected, students will immediately see the results. If a release result date is being set, students would only see the result, based on the permission levels you have set, on the date of release.

f)

click the Submit button when done.

Note: You could grade your students without letting them see how they are being graded. When you are ready to let the students view their grades, you could Edit Assessment and set the permission options accordingly. To Edit Assessment, see section 6.3.2.1.

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6.3.2.1: Manage or Edit Assessment In Assessment Page, Click on Manage Assessment buton to edit assessment settings as shown in Figure 6.3.2.1a.

Fig 6.3.2.1a: Click on Manage Assessment on Assessment Page In Manage Assessment Page as shown in Fig 6.3.2.1b, you could a) Change the Weight of your assessments, b) Edit the assessment settings like Name, Rubric, Weight and Permission as in section 4.1 by clicking on the Edit button, c) Delete the Assessment

Fig 6.3.2.1b: Manage Assessment Page 6.3.3: Grading Student To grade a student on a particular assessment, click on the empty cell as shown in Fig 6.3.3a and you will be directed to Fig 6.3.3b.

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Fig 6.3.3a: To grade student Once you are in Grade Assessment Page as shown in Fig 6.3.3b, a) Click on the Performance index for each criteria to grade the students b) The Weighted Score for each criteria will change accordingly to the Weight that was set for the Rubric c) The Total Score will automatically be tabulated d) A Grade equivalent to the score will be assigned. You could change this grade manually be selecting from select box e) Write a Comment for the students to view or for youself to reference to f) I If you want the comment to be seen by the student, tick on the box Allow the student to see comments g) Click on Save Grade to save the grade for the student

Fig 6.3.3b: Grade Assessment Page To change the grading, click on a particular score as shown in Fig 6.3.3c and you will be redirected to Fig 6.3.3d.

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Fig 6.3.3c: To edit the Grade Once you are in View Grade Page as shown in Fig 6.3.3d, click on Grade this again. You will be brought to Grade Assessment Page as shown in Fig 6.3.3b where you can re-grade the students accordingly.

Fig 6.3.3d: View Grade Page

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6.3.4: View Reports of an Assessment Click on the Assessment Name in the Assessment Page as shown in Fig 6.3.4a below to see Fig 6.3.4b.

Fig 6.3.4a: To view grading details for an Assessment Once you are in Assessment Score Page as shown in Fig 6.3.4b, you will be able to see how your students fare in a particular assessment. You will also be able to see the average score for each criterion.

Fig 6.3.4b: Assessment Score Page

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6.3.5: Student’s View Assesse (usually student or member) will see Fig 6.3.5a when they access ‘Assessment’ Module.

Fig 6.3.5a: Assessment Page Note: Not all assessment will be shown. Only assessments that have been granted relevant permission by supervisor as highlighted in section 6.3.2d will be shown in this page. If no assessment is shown in this page, the assesse will not be able to access ‘Assessment’ Module at all. Assesse can click ‘View’ under the column “Grading Criteria” as shown in Fig 6.3.5a to view Rubric Criteria as shown in Fig 6.3.5b.

Fig 6.3.5b: View Criteria Page to view the Rubric

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Similarly, assesse can click ‘View’ under the column “Scored Criteria” as shown in Fig 6.3.5a to view how he is being graded based on the Rubric as shown in Fig 6.3.5c.

Fig 6.3.5c: View Scored Criteria Page to view the scored Rubrics Note: The actual marks obtained are hidden from Assesse. Lastly, assesse can click ‘Actual Grade’ under the column “Grade” as shown in Fig 6.3.5a to view both his grade and the scored rubric as shown in Fig 6.3.5d.

Fig 6.3.5d: View Grade Page to view both the grade and scored Rubrics

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6.3.6: Importing grades back to edveNTUre The scores that you assigned to students through the assessment module can be imported back to edveNTUre ‘Grade Center’ by following the steps below. 1.

Login to edveNTUre and access your course site. Next, go to ‘Control Panel’, click on ‘Course Tools’, then click on ‘eUreka2’. You will be redirected to a Page as shown in Fig 6.3.6a.

Fig 6.3.6a: eUreka2.0 Course Tool Page 2.

Click on the link ‘Import Grade’ shown in Fig 6.3.6a and you will be directed to ‘Import Grade’ page as shown in Fig 6.3.6b.

Fig 6.3.6b: Import Grade Page

Note: The score as shown in Fig 6.3.6b is converted to percentage. For example, for project ID ‘COU-CELT-12-0003’ as shown in Fig 6.3.6c, the ‘Total Score’ for “Chet Student 1” is 30 over 40 in eUreka and that translates to 75.00% (Fig 6.3.5b) once it is imported to edveNTUre.

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Fig 6.3.6c: Assessment Page in eUreka 3.

To ‘Submit’ to ‘Grade Center’, select the checkbox for the assessment and give the new ‘Gradebook’ item a ‘Name’ to be shown in ‘Grade Center’ as shown in Figure 6.3.6d. Click on ‘Submit’ when done. A status Page will be shown if the submission is successful as shown in Fig 6.3.6e.

Fig 6.3.6d: Import Grade Page

Fig 6.3.6e: Status Page

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4.

To view the submitted grades in ‘Grade Center’ as shown in Fig 6.3.6f, click on ‘Control Panel’, then click on ‘Grade Center’, then click on ‘Full Grade Center’. The ‘Name’ of the ‘Gradebook’ item as specified in Step 3, “eUreka Assessment”, is shown in the last column of Fig 6.3.6f.

Fig 6.3.5f: Grade Center Page

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6.4: Budget Module This module is used to record fund and expenses during the project period. The transaction then be recorded, ordered, used to compute available balance, and displayed in table format so that the users can easily identify latest balance and history of each transaction. To access ‘Budget’ Page, click the ‘Budget’ icon on the top menu as shown in Fig 6.4a.

Fig 6.4a: Budget Page 6.4.1: Add Transaction From ‘Budget’ page, click ‘New Transaction’ button on the top-right corner. You will be directed to ‘New Transaction’ page as shown in Fig 6.4b.

Fig 6.4b: New Transaction Page Fill in the necessary details, then click ‘Submit’ button to make a transaction.

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6.4.2: Edit Transaction From ‘Budget’ page, click ‘Description’ of the transaction. You will be directed to ‘Edit Transaction’ page to edit a Transaction as shown in Fig 6.4c. Note: Students or project members will not be given privileges to edit transaction.

Fig 6.4c: Edit Transaction Page To update the changes in transaction, fill in the details then click ‘Submit’ button. Note: You can track who made the changes to the latest transaction in the ‘Budget’ Page as shown in Fig 6.4a 6.4.3: Export to xls file You could also export the budget transaction. This can be achieved by clicking on the ‘Export(.xls)’ button in the ‘Budget’ page as shown in Fig 6.4a.

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6.5: Blog Module This is the online space for Students to document their works, record their progress, observations, thoughts, insights, responses, learning experiences and etc. To access ‘Blog’ Page, click on the ‘Blog’ icon on the top menu bar. Note: You cannot access Blogs that are saved as ‘Draft’ or ‘Private’.

Fig 6.5: Blog Page 6.5.1: View Blog ‘Blog’ page (Fig 6.5) lists all Blog posts that you can access. You can choose to display by specific date by clicking on the date on the calendar as shown in 6.5.1a, or display by specifying the date range in the textbox as shown in Fig 6.5.2b.

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Fig 6.5.1a: Calendar to select date to display Blog Note: Blue background highlighted in the calendar indicates there is blog post on that date.

Fig 6.5.1b: Textbox to select date range to display Blog Note: If ‘From’ and ‘To’ textbox is empty, it means it will display all posts sorted by Blog post creation date. To view full details of the blog post, click on the blog post ‘Title’ in Fig 6.5. You will see ‘View blog’ page as shown in Fig 6.5.1c.

Fig 6.5.1c: View Blog page

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6.5.2: Add Blog post 1) In ‘Blog’ page (Fig 6.5), click on ‘New Blog Post’ button on the top-right corner. You will be directed to ‘New Blog’ page as shown in Fig 6.5.2a.

Fig 6.5.2a: New Blog page 2) Enter the Subject, use something short but meaningful. 3) Write the content by using the WYSIWYG html editor. 4) Select whether you want to share with other project members. (Public or Private) 5) Attach file, if any. 6) Tick ‘Notify Members’ if you want all project members to know about this. 7) When done, click ‘Submit’ button. Note: This page will be auto submitted every 10 minutes.

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6.5.3: Edit Blog post 1) In the ‘View Blog’ page (Fig 6.5.1c), click on ‘Edit’ link on the top-right corner. You will be directed to ‘Edit Blog’ Page as shown in Fig 6.5.3a.

Fig 6.5.3a: View Blog page 2) Make the changes as you want. 3) When done, click ‘Submit’ button Note: Students or project members do not have the privilege to edit Blogs that are not written by them.

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6.5.4: Delete Blog post 1) In the ‘View Blog’ page (Fig 6.5.1c), click on ‘Delete’ link on the top-right corner. A confirm message will appear. Click ‘OK’ button to delete.

Fig 6.5.4: Delete Blog confirmation warning Note: 1. Students or project members do not have the privilege to delete Blogs that are not written by them. 2. You cannot delete blog post that has comments attached. Please delete all comments before deleting the blog post. 6.5.5: Add Comment 1) In the ‘View Blog’ page (Fig 6.5.1c), move to the bottom of the page where there is a comment box for you to add comment as shown in Fig 6.5.5a below.

Fig 6.5.5a: Add Comments textbox 2) Tick the checkbox to notify author of blog and all other users that have commented on the blog. Un-tick if you choose not to notify. 3) Enter your comment to the blog then click ‘Submit Comment’ button to send out the comments.

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6.5.6: Add Reflection 1) In the ‘View Blog’ page (Fig 6.5.1c), click on ‘Show Reflection’ link on the top right hand corner. You will be directed to Fig 6.5.6a.

Fig 6.5.6a: Add Reflection 2) Click on ‘Write Reflection’ link shown in Fig 6.5.6a. You will be directed to Fig 6.5.6b as shown below.

Fig 6.5.6b: Add Reflection

3) Enter your reflection in the textbox provided. 4) Select whether to share this reflection to other project members by ticking on the checkbox for sharing. 54


5) Select whether to notify other users in this blog by ticking on the checkbox to notify. 6) When you are done, click ‘Submit’ button Note: All submitted reflection would be saved to ‘Personal Note’ Module as shown in Fig 6.5.6c below.

Fig 6.5.6c: Reflection added to ‘Personal Notes’ Page

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6.6: eLog Module eLog is similar to Blog except that it requires additional approval before the post is published. eLog can be used for Industrial Attachment or Internship projects whereby managers of external organization would like the content of the blog post to be vetted and approved before it is released to the Supervisor and all other project members. However, it can also be used for any projects whereby an approving manager is required to check through the content of Blog post before releasing it the other project members. eLog is intended to be like or replace physical log-book for students to record their works. The process of approval is as followed: Student create an eLog

Student edit the eLog Request for Approval

Save as Draft eLog status: Draft Visible: Student

eLog status: Pending Visible: Student, Approving Manager

Approving Manager Review the eLog Approve but Not Publish eLog status: Approved Visible: Student, Approving Manager

Approve and Publish

eLog status: Approved, Published Visible: Student, Approving Manager and Project Supervisor

Reject

eLog status: Rejected Visible: Student, Approving Manager

eLog is displayed in eLog main page, All project members can access.

Fig 6.6: Approval process flow for eLog

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6.6.1: How Student can access eLog To access ‘eLog’ page as shown on Fig 6.6.1a, click on the ‘eLog’ icon on the top menu bar.

Fig 6.6.1a: eLog page Manage eLog On the ‘eLog’ page (Fig 6.6.1a), click ‘Manage My eLog’ button (The number indicate how many eLogs you have created) and you will be directed to ‘Manage My eLog’ page as shown in Fig 6.6.1b. You can ‘View/Add/ Edit/Delete’ your eLogs here.

Fig 6.6.1b: Manage eLog page

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Add eLog On the ‘eLog’ page (Fig 6.6.1a), click ‘New eLog’ button and you will be directed to ‘New eLog’ page as shown in Fig 6.6.1c.

Fig 6.6.1c: New eLog page 1) Enter the ‘Subject’, use something short but meaningful. 2) Write the ‘Content’ by using the WYSIWYG html editor. Click here for Tip on WYSIWYG editor Note: This page will be auto submitted every 10 minutes. 3) Attach file or image, if any. Note: It may take some time to upload the file depending on the size of the file, so please do not leave this page while uploading. 4) You can click ‘Save as Draft’ button at any time. 5) Click ‘Next >’ button to proceed to ‘Preview eLog’ page as shown in Fig 6.6.1d. 6) Click ‘Submit for Approval’ button when ready to submit. Note:  You can only ‘View’ and won’t be able ‘Edit’ or ‘Delete’ once you have submitted.

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You can ‘Edit’ and submit it again only if the Approving Manager has rejected your eLog.

Fig 6.6.1d: Preview eLog page 6.6.2: How Approving Manager can access eLog

Fig 6.6.2a: eLog page

By default, when an Approving Manager clicks on ‘eLog’ icon, he will be directed to ‘Manage eLogs’ page as shown in Fig 6.6.2b.

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Manage eLogs ‘Manage eLogs’ page shows a dashboard displaying overall view of eLogs in this project as shown in Fig 6.6.2b. Actions that you can perform here are: ‘View/Approve/Reject/Publish’ eLogs.

Fig 6.6.2b: Manage eLog page

Approve/Reject eLog 1) On ‘Manage eLogs’ page and under ‘Pending Approval‘ section, click on ‘Approve/Reject’ button next to the eLog. 2) You will be directed to ‘Approve/Reject eLog’ page as shown in Fig 6.6.2c.

Fig 6.6.2c: Approve/Reject eLog page 3) Review the content, image, and attached file. 4) Select ‘Decision’ whether to ‘Approve/Reject/Approve and Publish/Publish’ 60


5) Fill in ‘Remarks’, if any. (e.g. why you rejected the eLog, what’s good/bad about the eLog, etc) this remark will be visible to the student and yourself. 6) When you have finished reviewing, click ‘Submit’ button

Edit eLog Approving Manager can edit student’s eLog directly instead of rejecting it and wait for student to reply by clicking on ‘Edit this eLog’ button on Fig 6.6.2c. 1) On ‘Approve/Reject eLog’ page (Fig 6.6.2b), click on ‘Edit this eLog’ button at the top-right corner. 2) You will be directed to ‘Edit eLog’ page as shown in Fig 6.6.2d.

Fig 6.6.2d: Edit eLog page 3) Review and edit the form as shown in Fig 6.6.2d. Click here for Tip on WYSIWYG editor 4) Click ‘Save’ or ‘Save, Approve, and Publish’ button when done.

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6.6.3: Project Supervisor Basically, Project Supervisor can only view and comment on student’s eLogs as shown on Fig 6.6.3a when they click on the ‘eLog’ icon.

Fig 6.6.3a: eLog page View and Comment on eLog 1) In ‘eLog’ page (Fig 6.6.3a), click on the ‘Title’ of the eLog to access the ‘View eLog’ page as shown in Fig 6.6.3a.

Fig 6.6.3a: View eLog page 2) In the bottom of the view ‘View eLog’ page, there is a ‘Comment’ box to enter your comments. 3) Click ‘Submit’ button when done

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6.7: Forum This module facilitates communication and collaboration among project members. 6.7.1: Manage Forum Project Supervisor or leader can ‘Add/Edit/Delete’ forum. To access ‘Forum’ Page as shown in 6.7.1a, click on the ‘Forum’ icon on the top menu bar.

Fig 6.7.1a: Forum Page To add a Forum, click ‘New Forum’ button on the top-right corner of the ‘Forum’ Page and you will be directed to ‘Add/Edit Forum’ page as shown in Fig 6.7.1b. Fill in the ‘Name’, ‘Description’ and choose whether to allow user to post anonymously or to notify project members through email on new Forum created. Click ‘Submit’ button when done.

Fig 6.7.1b: Add/Edit Forum Page To edit a Forum, choose the Forum you wanted to edit in the ‘Forum’ Page and click ‘Edit’ button and you will be directed to ‘Add/Edit Forum’ page as shown in Fig 6.7.1b. Choose the fields that you want to edit and click ‘Submit’ button when done. To delete a Forum, choose the Forum you wanted to delete in the ‘Forum’ Page and click ‘Delete’ button and you will be directed to a warning prompt as shown in Fig 6.7.1c. Choose ‘Ok’ button to delete. 63


Note:  Once a Forum is deleted, all threads and replies in the forum will also be deleted.  Project Supervisor can delete all Forum and all threads. Project members can only delete the Forum that he creates.

Fig 6.7.1c: Delete Forum Prompt 6.7.2: View Threads From the ‘Forum’ page (Figure 63, Forum list), click on the ‘Name’ of the Forum to view the threads in the Forum as shown in Fig 6.7.2a.

Fig 6.7.2a: View Thread Page Note:  

All Project members can use the ‘Flag’ icon to follow up on certain thread at a later stage. Project members can also choose to rate postings by using the ‘Like/Dislike’ icons.

To see the thread postings, click on the thread ‘Name’ and you will see the thread postings page as shown in Fig 6.7.2b.

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Fig 6.7.2a: Thread postings page Note: 

At any one time, you can also click on the ‘Name’ of postings to expand or collapse the postings.

6.7.3: Start a Thread 1) At ‘View Thread’ page, click on ‘New Thread’ button on the top-right corner as shown in Fig 6.7.3a.

Fig 6.7.3a: View Thread Page 2) You will be directed to ‘New Thread’ page as shown in 6.7.3b.

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Fig 6.7.3b: New Thread page 3) 4) 5) 6)

Enter the thread ‘Name’ Select thread type or category Enter you message or content. Click here for Tip on WYSIWYG editor Attach file, if any. (if the file is image, the thumbnail will be auto generated) 7) Select ‘Anonymous’ option to submit a posting anonymously. This option is available only if the Forum setting as shown in Fig 6.7.1b allows it. 8) Select ‘Pinned’ option to indicate a posting as important. 9) Select ‘Notify Members’ option if you choose to notify all project members through emails when the posting is submitted. 10)Click ‘Submit’ button when done. Note: 

Project members can choose to categorize their thread postings by the different orange icons as shown in Fig 6.7.3c.

Fig 6.7.3c: Different categories of thread postings 

Only Project supervisor or leader can also choose to indicate certain thread as important by using the ‘Pinned’ icon.

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6.7.4: Reply to a Thread In ‘Thread Posting’ page (Fig 6.7.4a), you can use ‘Quick Reply’ at the bottom of the page to reply to the first level of the thread.

Fig 6.7.4a: Thread postings page Alternatively, you can click on ‘Reply’ next to the thread posting that you want to reply to. You will be directed to ‘Reply Thread’ page as shown in Fig 6.7.4b, which is similar to ‘New Thread’ page or ‘Edit Thread’ page. Fill in the form details and click ‘Submit’ button when done.

Fig 6.7.4b: Reply Thread page

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6.7.5: Add Reflection 1) In the ‘Thread Posting’ page (Fig 6.7.4a), click on ‘Show Reflection’ link on the top right hand corner. You will be directed to Fig 6..7.5a.

Fig 6.7.5a: Add Reflection 2) Click on ‘Write Reflection’ link shown in Fig 6.7.5a. You will be directed to Fig 6.7.5b as shown below.

Fig 6.5.6b: Add Reflection

3) Enter your reflection in the textbox provided. 4) Select whether to share this reflection to other project members by ticking on the checkbox for sharing. 68


5) Select whether to notify other users in this forum by ticking on the checkbox to notify. 6) When you are done, click ‘Submit’ button Note: All submitted reflection would be saved to ‘Personal Note’ Module as shown in Fig 6.5.6c below.

Fig 6.5.6c: Reflection added to ‘Personal Notes’ Page

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6.8: Message This is a simple and private email function, built into eureka2.0. You can use this module to communicate with other project members on project matters without worrying about spam emails. The messages created and send here, will be saved in the system as well as emailed to the recipients’ email address as indicated in their personal profile. To access the module, click on the ‘Message’ Icon on the top menu bar and you will be directed to Fig 6.8a.

Fig 6.8a: Message Inbox Page

6.8.1: Read Message To view any message, simply click on the ‘Subject’ of the message. There are 4 different message folders in the ‘Message Inbox’ page, as shown in Fig 6.8.1a. Messages can be in any of 4 message folders and to view messages in any of the folder, click on the ‘Name’ of the folder.

Fig 6.8.1a: Different Message Folders The 4 different folders are:  Inbox – this folder keeps all messages that were sent to you.  Draft – this folder keeps messages that were saved (include auto-saved) but have not been sent.  Sent – this folder keeps a copy of messages you have sent.  Trash – this folder keeps messages that you have deleted. The messages will be deleted forever if they are in trash folder for more than 30 days. 70


Note: The number next to the folder name indicates how many unread messages are in that folder. 6.8.2: Send Message 1) In ‘Message Inbox’ page (Fig 6.8a), click ‘New Message’ button on the top-right corner. You will be directed to ‘New Message’ Page as shown in Fig 6.8.2a.

Fig 6.8.2a: New Message Page

2) Select the members you want to send message to from the ‘Available’ box (left-hand-side), click the ‘’ arrow to move them to ‘Selected’ box (right-hand-side) 3) You can add email addresses by clicking on ‘Add external emails’, then fill in the details in the box provided. 4) Enter you message ‘Subject’ 5) Enter the message ‘Content’ 6) Click ‘Send’ button when done Note: Your email message will be auto saved into ‘Draft’ message box at every 5mins interval.

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6.9: Personal Note This is a module where you save your notes, files, or links that is exclusive to you only. You can access all your notes within any project regardless of where they were created. To access ‘Personal Note’ page as shown on Fig 6.9a, click on ‘Personal Note’ icon on the top menu bar

Fig 6.9a: Personal Notes page You can create a ‘New Note’, ‘View’, ‘Edit’ or ‘Delete’ an existing note. 6.9.1: View Personal Notes To ‘View’ a note, click on the ‘Title’ of he note as shown in Fig 6.9a and you will be directed to the ‘View Note’ page as shown in 6.9.1a.

Fig 6.9.1a: View Note page

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6.9.2: Add Personal Note 1) In ‘Personal Notes’ page (Fig 6.9a), click ‘Add Note’ button on the topright corner 2) You will be directed to ‘New Note’ page as shown in 6.9.2a

Fig 6.9.2a: New Note page 3) Fill in ‘Title’ 4) Compose the ‘Content’, Click here for Tip on WYSIWYG editor 5) You can specify the ‘Type’ like ‘Blog Reflection/Memo/To Do/Note’. If nothing fits the type, just use ‘Other’ and specify your new type. 6) Attach ‘Link’, ‘Image’, or ‘File’, if any 7) Click ‘Submit’ when done.

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6.10: Resources This module provides a repository for you to share, achieve or manage project files like reference papers, reports, meeting minutes, artifacts and other useful links. Users can organize their uploaded files into multiple folders. Multiple files of any format can be uploaded at the same time, with size limit up to 1GB per file. There is also version control for the uploaded files. You can access ‘Resources’ page by clicking on the ‘Resources’ icon on the top menu bar. You will be redirected to ‘Resources’ page where you can organize files into hierarchical folders as shown in Fig 6.10 below.

Fig 6.10: Resources Page (Folder View) 6.10.1: Add Folder 1) At ‘Resources’ page, select the location that you want to add a new folder. In the folder structure shown in Fig 6.10.1a, ‘Reports’ folder is selected and a folder will be created under the ‘Reports’ folder. Note: If no folder is selected, the created folder will be at the top level.

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Fig 6.10.1a: Folder Structure 2) Click ‘New Folder’ on the top-right corner of Fig 6.10. 3) A form will appear for you to fill in the new folder details as shown in Fig 6.10.1b.

Fig 6.10.1b: New Folder details 4) Fill in folder Name and Description. 5) Click ‘Submit’ button when done. 6.10.2: Add Link 1) At ‘Resources’ page, select the folder where you want to add the link into as shown in Fig 6.10.2a where ‘Reports’ folder is selected. 2) Click ‘New Folder’ on the top-right corner of Fig 6.10. Note that you cannot add link at the top level folder. 3) A form will appear for you to fill in the link details as shown in Fig 6.10.2a.

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Fig 6.10.2a: New Link details 4) Fill in link Name, URL, and Description 5) Click ‘Submit’ button when done. 6.10.3: Upload File 1) At ‘Resources’ page, select the folder where you want to add the files into as shown in Fig 6.10.3a where ‘Reports’ folder is selected. 2) Click ‘Upload File’ on the top-right corner of Fig 6.10. Note that you cannot upload files to the top level folder. 3) A form will appear for you to fill in the file details as shown in Fig 6.10.3a.

Fig 6.10.3a: Upload File 4) Choose file to upload and fill in the Description 6) Click ‘Submit’ button when done.

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6.10.4: Upload Multiple Files 1) At ‘Resources’ page, select the folder where you want to add the files into as shown in Fig 6.10.3a where ‘Reports’ folder is selected. 2) Click ‘Upload Multiple Files’ on the top-right corner of Fig 6.10. Note that you cannot upload files to the top level folder. 3) A form will appear for you to fill add Multiple files as shown in Fig 6.10.4a. This upload form is a Java Applet. In order to use it, you must have install Java JRE to your computer. (download in install the latest Java JRE here)

Fig 6.10.4a: Upload Multiple Files 4) Click on Add Button on Double Click on the textbox to add new files. You will be directed to upload files from your local machine as shown in Fig 6.10.4b.

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Fig 6.10.4b: Upload Multiple Files 5) Select the files from your local machine and click on ‘Choose’ button. The selected files will appear in Upload form as shown in Fig 6.10.4c.

Fig 6.10.4c: Multiple files selected 6) Click ‘Start Upload’ button as shown in Fig 6.4.10c to start uploading. Before uploading all the files, you can choose to delete selected files by clicking on the button. 7) You will be able to see the progress of the uploading once the uploading has started as shown in Fig 6.10.4d. To stop uploading at any time, click on ‘Stop Upload’ button.

Fig 6.10.4d: Uploading in progress

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6.10.5: Managing the uploaded Files You could manage the uploaded files in various ways like downloading, deleting, editing and version controlling.

Fig 6.10.5a: Resource Page 1) Click ‘Edit’ button as shown in Fig 6.10.5a to edit the name and description of file as shown in Fig 6.10.5b. Note:  By default, the name of uploaded file is derived from its filename. You could rename and give it a more detailed description by editing the file.  If 2 files with the same filename are uploaded, the second uploaded file will have its name changed automatically to filename + ‘_appended number’. Eg: ‘Imagx.png’ will be ‘Imagx_1.png’.

Fig 6.10.5b: Edit File Page 2) To download individual file, click ‘Download’ button beside the ‘Edit’ button as shown in Fig 6.10.5a. 79


3) To download group of files as a ‘Zip’ file, first select the files that you wanted to download, then click on ‘Download’ button beside the ‘Delete’ button as shown in Fig 6.10.5c.

Fig 6.10.5c: Selecting multiple files to download or delete 4) To delete files, first select the files you wanted to delete by clicking on the checkbox beside the files, then click on the ‘Delete’ button beside the ‘Download’ button as shown in Fig 6.10.5c. 6.10.6: File Version Control The same file can be uploaded or modified by various project members for the purpose of collaboration. You could keep track of the history of the uploaded files by managing the file version.

Fig 6.10.6a: Resource Page

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1) Click ‘Name’ of file in the ‘Resource’ page as shown in Fig 6.10.6a to view ‘ File Detail’ page as shown in Fig 6.10.6b.

Fig 6.10.6a: View File Detail Page with version 1 of file 2) If you intend to update a file and prevent other members to update the same file, you could lock the file by clicking on the ‘locked’ button. Note: By default, all project Supervisors or Leaders will be able to edit/manage all the files uploaded by project Members while the project Members can only download the file uploaded by the Project Supervisor 3) Once you have finished updating a file, you could upload it back as version 2 as shown in Fig 6.10.6b.

Fig 6.10.6b: View File Detail Page with version 2 of file 81


Note:  Once a new version of file is uploaded, the file is automatically unlocked  When members download a file from the ‘Resource’ page, they will always download the latest version. However, when they go to ‘View File Detail’ page, they can choose to download the earlier version of the same file.

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6.11: Timeline Timeline Module allows you to manage and track project timeline and deliverables. To access ‘Timeline’ page as shown in Fig 6.11a, click on the ‘Timeline’ icon on the top menu bar.

Fig 6.11a: Timeline page 6.11.1: Create/Edit Timeline Timeline consists of Milestones, Phases, and Tasks. To create a timeline, means to add milestones, phases, and tasks. You can set a milestone for your project activities (phases and tasks) by clicking on the link ‘Add Milestone’ as shown in Fig 6.11.1a. Fill in the details like “Name’, ‘Deadline’ and ‘Comments’ if any, then click ‘Submit’ button.

Fig 6.11.1a: New Milestone page 83


The milestone you set is a container for your project activities (phases and tasks). Next, you define your project activities as either a phase or a task. A phase usually contains a number of tasks. To add a phase, click on ‘Add Phase’ under the ‘Milestone’ that you have set and you will be directed to 6.11.1b. Fill in the details like “Name’, ‘Start Date’, ‘End Date’ and ‘Comments’ if any, then click ‘Submit’ button.

Fig 6.11.1b: New Phase page To add a task under a phase, click on ‘Add Task’ under the ‘Phase’ that you have selected and you will be directed to 6.11.1c. Fill in the details like “Name’, ‘Start Date’, ‘End Date’, ‘Urgency (Optional)’, ‘Assigned To (Optional)’ and ‘Comments (Optional)’, ‘Email Reminder (Optional)’ and ‘Notify Members (Optional)’, then click ‘Submit’ button.

Fig 6.11.1c: New Task page Note: You could set reminder emails to be sent to members assigned with the task on the task end date or choose to remind them 1, 3, 5 and/or 7 days before the Task end date.

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To ‘View’ a milestone, phase, or task, just click on the ‘Description’ on Timeline page (6.11a) and you will be directed to either Fig 6.11.1d or 6.11.1e or 6.11.1f.

Fig 6.11.1d: View Milestone page

Fig 6.11.1e: View Phase page

Fig 6.11.1f: View Task page To ‘Edit’ a milestone, phase, or task, just click on ‘Edit Milestone’, ‘Edit Phase’ or ‘Edit Task’ button at the respective ‘View’ pages as shown in Fig 6.11.1d or 6.11.1e or 6.11.1f.

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Project members are expected to ‘Edit’ or update the tasks that are assigned to them by clicking on the ‘Edit Task’ button. They will be directed to Fig 6.11.1g.

Fig 6.11.1g: Edit Task page Once in ‘Edit Task’ Page, Project Members are expected to update the ‘Percent Complete’ so that the Project Supervisor and all other Project Members can track the task progress. Other than ‘Percent Complete’, Project Members can also ‘Edit’ all other information like ‘Start Date’ and ‘End Date’ and etc as shown in Fig 6.11.1g 6.11.2: Manage Timeline versions In the ‘Timeline’ page (Fig 6.11a), click ‘Manage Version’ button on the topright corner. You will be directed to ‘Manage Version’ page as shown in Fig 6.11.2a to save baseline copies of the Project Schedule.

Fig 6.11.2a: Manage Version page In ‘Manage Version’ page, you can perform a number of functions like: 

Export (.xls) – will initiate a download of a .XLS file of your selected version. You can open the file with Microsoft Excel, or you can import it back at a later time.

View – will pop up a window to display the selected version, in read-only and print-friendly mode as shown in Fig 6.11.2b. 86


Fig 6.11.2b: Print-Friendly Timeline View 

Save a copy – will save the current version. You will be able to add in remarks before saving as shown in Fig 6.11.2c.

Fig 6.11.2c: Save Version with Remarks 

Compare – will go to ‘Compare Timeline’ page as shown in Fig 6.11.2c to compare the current version with the selected version. This is especially useful if you want to compare your current project status against other baseline copies.

Fig 6.11.2c: Compare Timeline page

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Restore – will auto-save the current version, then make the selected version into the latest version.

Fig 6.11.2d: Restore Version prompt 

Remove – will delete the selected version.

Fig 6.11.2e: Delete Version prompt 

Import (.xls) – will go to ‘Import’ page as shown in Fig 6.11.2f, where you can import the .xls file that you have exported earlier.

Fig 6.11.2f: Import from xls page

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6.11.3: Print Timeline In ‘Timeline’ page, click on ‘Print Friendly’ button to open up a new window to display the ‘Timeline’ as shown in Fig 6.11.3a. This is a print friendly and view only mode. In this view, you could display the timeline ‘By Month/Week/Day’ or display by ‘Outstanding/In Progress/Overdue/completed’ tasks or display by ‘Assignee’ tasks. Once the options are selected, you could print by clicking on ‘Print’ button, or press ‘Ctrl + P’.

Fig 6.11.3a: Print-Friendly page

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6.12: Usage Report This module allows instructors to have a statistical view on the usage of modules like Forum, Blog, Resources and Timeline by the various students. To access ‘Usage Report’ page as shown in Fig 6.12a, click on the ‘Usage Report’ icon on the top menu bar.

Fig 6.12a: Usage Report page Note: 1. You could view more details by clicking on the numbers shown in Fig 6.12a. 2. For Forum, you could also view the number of likes and dislikes at a glance. For example in the example shown in Fig 6.12a, the number of likes/dislikes is shown as 4 indicates 4 replies

2 indicates total of 2 likes (1) Indicates number of likes made by the user

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7. Other Modules 7.1: User Profile User Profile is captured by the system and at any time, you can either ‘View/Edit/Update’ your own user profile or ‘View’ profile of other users. 7.1.1: View User’s profile This module allows you to view other users’ profile. Click on the user’s ‘Name’ (that appears throughout the system) link to go to ‘View User‘ profile page as shown in 7.1.1a. You can see the information of the user including contact information.

Fig 7.1.1a: View User Profile page 7.1.2: Edit My Profile 1) Open your profile page by clicking on ‘Control Panel ‘ -> ‘User’ -> ‘My Profile’ and you will be directed to Fig 7.1.2a.

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Fig 7.1.2a: My Profile page 2) At ‘My profile’ page, you can click on ‘Change Password’ button to go to ‘Change Password’ page as shown in Fig 7.1.2b. You can also click on ‘Edit’ button to update your profile as shown in Fig 7.1.2c.

Fig 7.1.2b: Change Password page

Fig 7.1.2c: Update Profile page

7.2: List Users This is where you search for users in the system. You can go to ‘List Users’ page by clicking on ‘Control Panel’ -> ‘User’ -> ‘List Users’ as shown in Fig 7.2a.

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Fig 7.2a: List Users page You can use the search/filter form on the top-right corner to search for the user as shown in Fig 7.2b.

Fig 7.2b: Search/Filter users page

7.3: Search You can access the search function anytime through the search box at the A Search box beside the â&#x20AC;&#x2DC;Helpdeskâ&#x20AC;&#x2122; icon as shown in Fig 7.3a.

Fig 7.3a: Search box

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You can choose to search by ‘Projects/Announcements/Resources/Forums/Blogs/All’ before clicking on the ‘Go’ button. You will directed to the ‘Search Result’ page as shown in Fig 7.3b once you click on the ‘Go’ button. Note: Click here for tips you put into the search box.

Fig 7.3b: Search Result page 7.3.1: Advanced search You can also use the advanced search function to specify more details for your search.

Fig 7.3.1a: Advanced Search page

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8. Tips 8.1: Search word(s) 

By default, whatever word(s) you put in the ‘Search/Filter’ box will be searched for. Therefore, the more words you put in, the higher chance you will get what you searched for. Example: 

If you search for a user named ‘Tan Keok Hai’ and email ‘tan0051@ntu.edu.sg” but you don’t remember how to spell, and remember only email is something like ‘tan00XX’; You can just put in ‘tan k h’ or ‘tan00’ or ‘tan00 hai’

If you are looking for a blog titled ‘eUreka 2.0 is a very good Project Management System’, but if you put in just ‘eUreka’ and get too many results, then you can add in another word such as ‘eureka management’ or ‘eureka system’ etc

Note: The search do not have spell checker to suggest any missed type word.

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8.2: WYSIWYG html editor (FCKeditor) To insert a youtube video, go to the youtube site that your video is residing t, click ‘Share’ then ‘Embed’, then ‘Copy’ the code as shown in Fig 8.2a.

Fig 8.2a: Copy the embedded link of the Youtube video In WYSIWYG html editor, click ‘Source’ button as shown in Fig 8.2b

Fig 8.2b: Clicking on the Source button on HTML editor

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Then paste the copied code from youtube into html editor as shown in Fig 8.2c.

Fig 8.2c: Paste the embedded youtube link on HTML editor Click â&#x20AC;&#x2DC;Sourceâ&#x20AC;&#x2122; button again when done to view the youtube video on the HTML editor as shown in Fig 8.2d.

Fig 8.2d: Click on Source button to view youtube on HTML editor

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9. FAQ 1

How and where do I access eUreka? eUreka is integrated to edveNTUre and NTU staff and students could access the system via portal tab in the Welcome page of edveNTUre. External users to the system will have direct access via url link http://eureka.ntu.edu.sg

2

Who will be given access to eUreka? NTU staff and full-time students (undergraduates and postgraduates) will be given access to eUreka via edveNTUre. Theexternal users will need to request for creation of user accounts and will access eUreka via url link http://eureka.ntu.edu.sg

3

How to request for access account to eUreka? You could forward your request for an access account to bbhelp@ntu.edu.sg.

4

How do I create a project site in eUreka? At ‘Projects Home’, click the action button ‘Add Project’ to create and put in details for your project site. You could also move on (click ‘Next’) to enroll members to your project site. The persons to be enrolled as members to your project site must have an account in eUreka. For enrollment of external users, please put up request for creation of such accounts before enrolling the person(s) as member(s) to your project site.

5

How do I edit and change details to my Ad Hoc project site created in eUreka? As the manager of the Ad Hoc project site, you could edit the details via Control Panel tab in eUreka. Search for your project site and click on ‘Edit’ to update or make changes to the project details.

6

How do you delete a project group in eUreka that was created by error? Users of eUreka can request for deletion project sites via update to the Project Status. To update Project Status, click on Control Panel – Administer All Active Projects or Administer All referenced Projects – update the status and confirm with ‘Yes’ to effect the change.

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7

Who has access rights to the ‘Assessment’ module in eUreka? Only the Faculty Staff will be given access rights to ‘Assessment ‘ module to cater to their need for assessment of the students under their supervision for Final Year Projects, post-graduate projects or attachments.

8

Is it possible to allow guest access to project sites in eUreka? Yes, you could put up request for the creation of guest accounts to have only read access to the project sites you are managing. Please forward such requests to bb-help@ntu.edu.sg.

9

How do I edit members’ details and change their roles in the project site I created? You can access and administer your project sites via Control Panel – search for the project site – ‘membership’ to add or edit members to your project site. You could also edit the status for your project members under the ‘Members’ module in your respective project site.

10 How do I update the status for my project sites from ‘Active’ to ‘Archive’ to ‘Referenced’? To update the status for your project sites, go to ‘Control Panel’ – select ‘Administer All Active Projects’ and select the status (Active/Reference/Archived) for the selected project site. You could also update the status for Referenced and Archived Projects listings in the ‘Control Panel’. Project status in eUreka is defined as: 1. Active –current projects with ongoing activities in the live system 2. Referenced –completed project sites selected for future reference in the live system, with only read access given to the users enrolled. 3. Archived –completed project sites to be removed from the live system and stored in an archived database. Archived projects will no longer be accessible in the live system. This action is final and cannot be undone.

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10.

Support Information

For enquiries on the use of eUreka at the Schools, please contact the relevant ITSeed Support Team. School ADM CCE CEE EEE HSS MAE NBS SBS SCBE SCE SCI SPMS

Email Address bb-help-adm@ntu.edu.sg cceonline@ntu.edu.sg bb-help-cee@ntu.edu.sg bb-help-eee@ntu.edu.sg bb-help-hss@ntu.edu.sg bb-help-mae@ntu.edu.sg bb-help-nbs@ntu.edu.sg bb-help-sbs@ntu.edu.sg bb-help-scbe@ntu.edu.sg bb-help-sce@ntu.edu.sg bb-help-sci@ntu.edu.sg bb-help-spms@ntu.edu.sg

Alternatively, edveNTUre Helpdesk is contactable at: Hotline: 67906157 Email: bb-help@ntu.edu.sg If you require further details or support or training in the use of eUreka, please contact Mr Chua Chet Shiu at chetshiu@ntu.edu.sg

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Centre for Excellence in Learning and Teaching Nanyang Technological University Block N2.1, Level B1 76 Nanyang Drive, Singapore 637731

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eUreka User guide for faculty  

eUreka is an Online Project Work Management System used in NTU

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