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CHS Online (Parents)

CHS Online (Parents)


CHS Online (Parents)

Welcome to CHS Online As a Parent, you have access to a wealth of information about your child’s progress, useful documents, sports fixtures, as well as to the dynamic online calendar that can be exported and synchronized with your other online diaries. All information is available via the School website: www.cheadlehulmeschool.co.uk/the_Hub The Hub is your landing page and home to up to date School News, the Media Gallery, Sports Fixtures, Term Dates and the CHS Blogs. It also provides the gateway to the Parent Portal and Parent Pay via secure online sites. You are able to:           

Update your personal information in your Profile View your child’s Timetable* and Teaching Groups* Access Reward and Conduct information: - Senior School: Merit (Blue) and Sanction Card records - Junior School: Head’s Awards and Special Mentions Access your child’s Discipline Record (detentions)* View your child’s Co-Curricular Activities * Review your child’s Public Examination personal timetable * Access School Reports and Grade Cards for your child View a record of electronic communications. Pay for, and electronically consent to School Trips online via the Parent Portal and Parent Pay (you can also pay for your fees and other School events such as concert tickets via Parent Pay) Use the online Calendar to keep up to date and ‘synchronised’ with School events Access the new enhanced Sports Fixtures facility to see exactly what is on, where and when. You can also synchronise your child’s fixtures with your personal calendar (so will automatically be kept up to date with changes and cancellations), have away match map locations at your fingertips and see match results and reports. * Senior School only

It is also possible to access these features via the CHS mobile site from you smart phone or iPad, for quick access while on the move. Don’t miss out on School communications! To ensure you receive important information and regular news (titles include the fortnightly ‘Friday Flyer’, ‘Head’s Newsletter’, ‘Junior News’ and any email prefixed ‘CHS’), make sure your email address is up to date in your profile. We hope you will be delighted with this new information and return regularly to feel part of the Cheadle Hulme School community.

Details of how to sign in and access all this information are contained in this guide.

CHS Online (Parents)

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CHS Online (Parents) Contents

1) How to Sign In and Change your Password …………..……………… Page 3 and 4 2) Parent Portal

………….……………………………………………..….………..…… Page 5

Update your Contact Information …………….……………………..………

Page 6

3) Email Communications from CHS …………………………………………….

Page 7

4) Online Calendar …………………..……………………………………………..………

Page 8

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How to Apply Filters …………………………………………..……………..……

Page 9

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How to Save a Personal Calendar ……………………………………………

Page 10

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How to subscribe to a

RSS Feed and Export the Calendar . Page 11

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Example: iCal Feed using Google Calendar ……..……… Page 12

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Example: URL Feed URL using Outlook ………………….… Page 14

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Example: URL Feed using an iPad …………………..…...… Page 15

5) Sports Fixtures …………………………………….………………..……………………… Page 16 to 17 6) Accessing the Cheadle Hulme School Mobile Site …………………… Page 19 and 20

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CHS Online (Parents) How to Sign In Every parent has been sent a username and password to sign in to the website and Parent Portal. Please use these details to access both sites. For help with signing in please email: itservices@chschool.co.uk To sign in for the first time with your new username and password: Go to www.cheadlehulmeschool.co.uk/The_Hub We recommend you first ‘Change Your Password’.

Click here to ‘Change your Password’

Enter the username and password you have been sent in the next window.

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CHS Online (Parents) This will open up a new pop up window. Enter the password we sent you in the ‘old password’ field. Then enter a new password of your choice and confirm it. You only need do this once!

You can now sign in to the website with your new details. You will also have access to sign into the Parent Portal and Parent Pay under the ‘Parent Portal’ tab.

‘Sign in’ to the website

Parent Portal’ tab with links to: ‘Change your password’, ‘Parent Portal’ and ‘Parent Pay’

‘Calendar’ For more details go to page 8

‘Sports Fixtures’ For more details go to page 15

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CHS Online (Parents) Parent Portal For security you will need to sign in again to the Parent Portal with your Username and chosen password:

Login to ‘Parent Portal’ here

You will now be able to select your child(ren) to view a wealth of information from the drop down list, or ‘jump to…. in the ‘Quick Links’ tab.

‘Interactive’ gives you access to the relevant ‘Electronic Consent Forms’ relating to your child/ren

‘Communication’ Give access to Contact information (see page 6)

Joe Boggs

‘My Children’ Click to select your child/ren

‘Jump to’ gives access to:

‘School Profile’ gives access to the listed information

CHS Online (Parents)

‘School Information’ gives access to useful Documents and Files and useful web links

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CHS Online (Parents) After signing in to the Parent Portal, you can update In ‘Communication’ you can access your profile.

some of your personal information.

Communication

Click here to ‘edit’ existing information

Under Contact Information you can edit your phone numbers and email address.

Use ‘Change Request Form’ to update other information, such as change of address or name Add or edit

Change information here

Edit only

Remember to ‘Save My Changes’

Enter the information you would like to change in this free text box to inform the School

NOTE: If you need to make changes to any of the information to which you do not have access, please use the ‘Change Request Form’ above.

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CHS Online (Parents) Email Communications As you will be aware, we send regular communications via email (fortnightly ‘Friday Flyer’, ‘Head’s Newsletter’, Junior News’ and emails prefixed with CHS in the subject line, for example ‘CHS – Bridgewater Hall’). It is possible that your email spam blocker could prevent you receiving emails from CHS so it is important to add the address; chs@pushpage.org and @Chschool.co.uk to your trusted sender list, address book, or spam blocker’s list of approved email addresses (maybe also known as ‘white list’). It is also advisable to regularly check your email spam folder for any emails from School which end in @chschool.co.uk. (see example below of how to add as ‘Safe Sender’ in Hotmail)

Hotmail Users: To prevent emails from CHS arriving in the Junk Email folder, please follow these instructions: Log in to your Hotmail account. 1. 2. 3. 4.

In the top-right of the screen, select 'Options', next to the question-mark icon. In the menu that pops-up, select 'More Options...'. On the screen that appears, select 'Safe and blocked senders'. In the box under 'Sender or domain to mark as safe:', type the text @pushpage.org, then click 'Add to List'. (The address @pushpage.org will then appear in the list on the right). 5. Next, type @chschool.co.uk in the same box and select 'Add to List', so that this address also appears on the right. Any emails from us should now be received directly into your Hotmail Inbox.

You do have the option to ‘opt out’ of general newsletters and information communications which come from chs@pushpage.org, by unsubscribing to an individual subscription list (e.g. Friday Flyer), or all such communications. However, we trust you value the content of these communications and encourage you not to unsubscribe as you may miss important and interesting information about CHS. For help with electronic communications from School, please email itservices@chschool.co.uk.

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CHS Online (Parents) Website Online Calendar Overview The Online Calendar is the place for you to stay-up-to date on school events and happenings, and the Sports Calendar will keep you informed with all the detailed sports fixtures. The features include:      

Event category filter to customise which events you want to see Event search to find a specific event by title List and grid (calendar) format options Customisable date ranges Print feature if you want a hard copy of the calendar URL Feed and Export options to pull school calendar data into your other calendar software programs

How to use the Online Calendar Go to http://www.cheadlehulmeschool.co.uk/hub to open the Calendar Image1. Calendar displayed in grid format

Term Dates details

Open Calendar by clicking here

You can change the view to show by day/ week or month. Alternatively click the down arrow to display further custom choices E.g. Year

Open Sports Fixtures and information by clicking here

Click here to change view between grid and list (see image 3) formats

Search facility allows you to find dates on any given topic E.g. Year 10 Parents’ Evening

CHS Online (Parents)

Click on ‘Show Filter Options’ to give a choice of dates and a list of Event Categories (see image 2) to customise your calendar Click on the arrows to change the date range forwards or backwards

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CHS Online (Parents) Image 2: Grid view showing Event Categories

Further choices of date ranges to view, can be selected after clicking the down arrow: Predefined Ranges: Next 7 Days Next 30 Days Next 90 Days Calendar Year School Year (01/09/2011 to 31/07/2012) Custom Date Range: Start: (dd/mm/yyyy)

RSS feed icon For more information about how to synchronise your calendar see page 10 onwards

Print button for a hard copy

End: (dd/mm/yyyy)

You can now filter the view to a choice of dates and events by checking / unchecking the required Event Categories, then click ‘Apply Filter’ (To ‘Save’ this view See Page 10)

Image 3. Calendar displayed in list format with expanded event filter

Click here to change to list format

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CHS Online (Parents) Image 2a: Saving a Personal Calendar Please note: You need to be signed in to save a personal calendar. You then need to access the calendar on the left hand menu below:

Sign in with your username and password and go to the Calendar on the dropdown menu here Filter the view to your choice of dates and events by checking / unchecking the required Event Categories, then click ‘Apply Filter’ You need to now ‘Save this View’

Enter a name for your personalised calendar e.g. ‘My Calendar’ and then ‘Save’ This will now appear here every time you log in to the website Calendar Please Note: this calendar only contains top line details of sports fixtures. We therefore recommend that you do not include this sports filter optionon your feeds. Please visit http://sports.cheadlehulmeschool.co.uk to view full details of every team (cancellations/timings/team) and then link your calendar feeds to your child’s specific team/s from there. See pages 16 -19 for more information

CHS Online (Parents)

A Saved Calendar can be further edited by clicking on its name to access the following menu under ‘save this view’: Edit this view: Advanced Event Filter Display Options Manage My Views Remember to ‘Save’ any changes!

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CHS Online (Parents) RSS /URL Feeds and Exporting Overview Staying on top of all your personal, work and school events can be challenging, especially if they are spread around different electronic calendar programs. It is possible to get the events from the school calendar to display in your own personal and/or work calendar software programs, such as Outlook, Apple’s iCalendar or a Google Calendar. There are a number of options and formats to choose from. First, you’ll want to decide if you want to export the events or subscribe to the URL Feed. Exporting means that you are generating a static export file. It will not reflect any changes, additions or deletions that the school makes on the calendar moving forward. Once imported into your Calendar programs you will have access to add your own notes to the events. Subscribing to a URL Feed means that you will be syncing Calendar events from the School calendar into your preferred calendar program. A feed will automatically update to reflect any changes, additions or deletions that the school makes on the calendar moving forward. The frequency of the updating will depend on the calendar program you are using. You will not have access to update the event from your own calendar program. Whether you use vCal, iCal or the Webcal formats depends on the program you are pulling the event data into. iCal has become the standard and is used by Apple products (including iOS), Google Calendar, and is also supported in newer versions of Outlook. vCal is primarily used by older versions of Outlook. Webcal is a URL format that tells the browser to open the URL in a program which supports the feed. For example, if you are using the Apple iCal application, clicking on the Webcal link will open the feed in that application. The following examples will show you how to subscribe to iCal Feed URL for Google or a Webcal feed (for newer versions of Outlook). As mentioned in the overview, a feed will automatically update to reflect any changes, additions or deletions that the school makes on the calendar moving forward. The frequency of the updating will depend on the calendar program you are using. You will not have access to update the event from your own calendar program.

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CHS Online (Parents) Example 1: Subscribing to an iCal Feed URL using Google Calendar Selecting the iCal “Feed URL” provides you with access to sync the school calendar events for today and the next 12 months with your calendar software program. As mentioned previously, a feed will automatically update to reflect any changes, additions or deletions that the school makes on the calendar moving forward. The frequency of the updating will depend on the calendar program you are using. You will not have access to update the event from your own calendar program. To subscribe to a URL Feed using Google Calendar:  

First sign in and then go to cheadlehulmeschool.co.uk/calendar on the left hand menu Apply any filters on the events you wish to include in your feed by checking/unchecking the relevant boxes. For example you may just want ‘Junior School’, ‘Term Dates’ and ‘Parent’ information. Make sure ‘Apply Filter’ (see image 2) then save your chosen filters to your personal calendar (see image 2a) before you continue. On your personal calendar:

Click on the green Feed icon (to enable this icon on your personal calendar see below) Highlight and copy the Feed URL Navigate to your Google Calendar Expand the “Other Calendar” options Select “Add by URL” Paste in the Feed URL you copied from the school calendar. Click “Add Calendar” button Once Calendar has been added you will have access to update the display settings in Google Calendar.

      

Image 4: Highlight iCal Feed URL

Your saved Personal Calendar will appear here

Highlight iCal Feed URL

CHS Online (Parents)

If the RSS feed icon does not show on your personal calendar you can enable it under the ‘Save this view’ tab and going to ‘Advanced Event Filter to check the icon (see below)

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CHS Online (Parents) Image 5. Google Calendar with Other Calendar options expanded

Add by URL

Image 6. Adding Calendar by URL in Google Calendar

Paste Feed URL and ‘Add Calendar’

Image 7. School Calendar displaying in Google Calendar with options expanded

Change settings here

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CHS Online (Parents) Example 2: Subscribing to an URL Feed using Outlook (newer versions)  

First sign in and then go to cheadlehulmeschool.co.uk/calendar on the left hand menu Apply any filters on the events you wish to include in your feed by checking/unchecking the relevant boxes. For example you may just want ‘Junior School’, ‘Term Dates’ and ‘Parent’ information. Make sure ‘Apply Filter’ (see image 2) then save your chosen filters to your personal calendar (see image 2a) before you continue. On your personal calendar:

Click on the green Feed icon (to enable this icon on your personal calendar see below) Highlight and copy the WEBURL Open Outlook Navigate to RSS Feeds Right Click and ‘ADD RSS Feed’ Paste the WEBURL and click ‘ADD’ You will be able to see your calendars side by side or overlay

     

Image 8: Highlight WEBCAL URL Your saved Personal Calendar will appear here

Highlight iCal WEBCAL URL

Image 8a: Enabling the RSS Feed Icon

If the RSS feed icon does not show on your personal calendar you can enable it under the ‘Save this view’ tab and going to ‘Advanced Event Filter to check the icon

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CHS Online (Parents) Example 3: Subscribing to an URL Feed using an iPad  

First sign in and then go to cheadlehulmeschool.co.uk/calendar on the left hand menu Apply any filters on the events you wish to include in your feed by checking/unchecking the relevant boxes. For example you may just want ‘Junior School’, ‘Term Dates’ and ‘Parent’ information. Make sure ‘Apply Filter’ (see image 2) then save your chosen filters to your personal calendar (see image 2a) before you continue. On your personal calendar:

Click on the green Feed icon

(to

enable this icon on your personal calendar see the

previous page)

  

Highlight and copy the entire Webcal URL (see image 8) On your iPad, go in to Settings -> Mail, Contacts, Calendars Select Add Account -> Other

Mail, Contacts, Calendar Click on ‘Other’

Add Subscribed Calendar, paste in to the Server field and select Next

Click on ‘Add Subscribed Calendar’ 

Paste Webcal URL here

Click Save and the School diary should now appear on your iPad calendar

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CHS Online (Parents) Sports Fixtures and Information The new Sports Fixtures pages give you all the up-to-date and relevant sports information you need. At a glance you can see What’s on, Where, and When, without the need to sign in: You can easily access:           

Match fixture times and full information Cancelled fixtures Practices (Training Schedules) Team Sheets – see which team your child is selected for (when published) Match locations on a map The ability to synchronize any team fixtures with your personal calendar Competition information Opponent information Match Results and Reports Sports News Photos and videos (over time) IMAGE SPORTS 1 – THE CHEADLE HULME SCHOOL SPORTS HOME PAGE

Click here to go back to the The Hub

Fixtures and Results by team (Click on a team for full details

Sports Calendar click on a day for details of all fixtures, including KO times, meet and return times

Sports Calendar here opens up fixtures by a range of dates E.g. month (see Sports 2) Details of CHS teams playing in national Competitions and Events (e.g. Daily Mail Vase)

CHS Online (Parents)

‘Opponent Maps & Links’ Away venue Maps (also accessible from a fixture link) Page 16 of 21


CHS Online (Parents) To access full fixtures information you can either: Navigate to the Sports Calendar via the main menu (image Sports1), select the day you are interested in and then click the Details link. This shows the venue and if we’re playing away, will have a link to the location map of our opponent’s school. You can also see the team selected for the fixture wherever you see this blue image once the team is published. Or, you can access the whole sports calendar (image Sports1) to see a full list of training schedules (practices) and fixtures for a given period of time. IMAGE SPORTS 2 – ALL FIXTURES AND TRAINING BY MONTH

Show by Month, Week, Today And ‘Today’s Teams Click on a day to open up details of all fixtures, including K.O. times, meet and return times

From the Sports Calendar you can also click directly through to a team’s fixtures & results listing by clicking the Team’s Name. E.g. click on the Girls-U18. IMAGE SPORTS 3 – Detailed Fixtures for a Team

Click here to see Team Sheets when published

This opens up full match Details (see Image Sports4)

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CHS Online (Parents) IMAGE SPORTS 4 – Detailed Team Fixtures Information

Map Click on the icon to find the Away game location

If you are following a particular team or teams you can also select Sports & Teams Fixtures & Results from the main menu. Then select a particular sport and your team to see past results and upcoming fixtures. IMAGE SPORTS5 –List of Teams From Sports & Teams, click on a Team to access the ability to synchronise the fixtures with your personal calendar (see image Sports7)

IMAGE SPORTS6–Training, Fixtures & Results

Access Training (Practices) information, Fixtures and Results for individual teams

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CHS Online (Parents) From any team’s Fixtures & Results listings you can synchronise the entire fixture list with your personal calendar on your PC or mobile device (such as an iPhone or iPad). Any changes we make to our fixtures will be synchronised with your personal calendar whenever you connect your PC or mobile device to the Internet. IMAGE SPORTS 7 – Synchronise the team’s fixtures with your calendar

Subscribe by clicking here. Alternatively copy the ‘manual calendar link’ and paste it into your calendar as per instructions on pages 10 onwards

Download This team’s fixture to your calendar by clicking here

IMAGE SPORTS7 – Synchronise the team’s fixtures with your calendar

‘Allow’ To enable the team fixtures to synchronise with your calendar

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CHS Online (Parents) Access CHS from your Mobile Device To get the most from CHS online whilst on the move, add a shortcut of the mobile version of the website to your mobile device. The following examples for iPhones and iPad show you how to do this. On other devices you may need to go to ‘settings’ and ‘add shortcut to home’ to enable this. iPhone example

Go to www.cheadlehulmeschool.co.uk/The_Hub and a message like this will automatically appear. Simply follow the instructions

Tap here

Add to Home Screen here

You can now quickly access the CHS mobile site to the Parent Portal and readily find other popular information

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CHS Online (Parents) iPad example Tap here

Go to www.cheadlehulmeschool.co.uk/The_Hub and a message like this will automatically appear. Simply follow the instructions

Add to Home Screen here

You can now quickly access the CHS mobile site to go to the Parent Portal and readily find other popular information

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CHS Online Guide for Parents