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Application Letters Application letters are an important part of getting an interview as they are usually the first piece of information about you an employer sees. Your application letter, along with your resume and/or key selection criteria is what is used to assess whether you are suitable for the position. It provides an initial point of communication between you and a potential employer. Generally speaking, letters of application support your resume, although sometimes you may be required to send an introductory letter without your resume attached. Application letters are an advertisement on how you express your skills and abilities on paper. It requires you to state your strengths and skills as well as using your creativity and personality to communicate ‘who you are’ and why you would be most suitable for the job. Your resume will highlight your skills and experience, whereas the application letter can add more personal information about why you are seeking this type of work and can answer questions that may arise from the employer reading your resume. For example, if you have a resume stating your experience in a different industry – the letter allows you to advise the employer why you are now deciding to make a change. It also allows you to explain lengths of periods where you may not have been employed and any other information that may not be clear from only reading your resume.

Tips • Always try to get the name of the person you are writing to, even if it isn’t advertised. Ring the company and find out! • Make sure you spell the persons name correctly. • Highlight the key words/skills they are asking for in the advert and make sure you address how you meet these skills in your letter.

FACT SHEET

Challenger Career Development Services

Enquiries:

Challenger Career Development Services 41 South Terrace, Fremantle WA 6160 T: 9239 8189 F: 9239 8088 E: careerconnect@challenger.wa.edu.au W: www.challenger.wa.edu.au

• Try to keep your letter to one page only. • If you are applying for work that has not been advertised. i.e. approaching the employer ‘cold’, then consider the skills they may be looking for and state how your experience, qualifications and interest in their company would benefit them. • Make use of the many resources available on websites to assist you in writing a letter. Many are available on our website: www.challenger.wa.edu.au

SAMPLE LETTER FORMAT

Your name Your address Your telephone Your email Date Person to who letter is addressed Their title Company name Address Dear RE: Position title and reference number (if applicable) Paragraph 1:

Explains purpose of letter. Why are you writing? How did you find out about the position?

Paragraph 2:

Demonstrates you can do the job, why you are the best fit and how your skills meet the company’s needs.

Paragraph 3:

Shows you are willing to do the job, motivated and enthusiastic and can fit into the company well. States how.

Paragraph 4:

States your availability for interview and thank them for considering your application.

Yours sincerely

Disclaimer: The information in this fact sheet is provided voluntarily by Challenger Career Development Services as a public service and is made available in good faith. The information and advice provided including web addresses, is provided solely on the basis that users will be responsible for making their own assessment of the matters discussed herein and are advised to verify all relevant representations, statements and information.

CTP053/March’12

Your signature Your name


Example Letter Your contact details

Jane Bloggs 10 Station Street PERTH WA 6000 Phone: 08 9349 0000 Mobile: 0412 000 000 Email: janebloggs@hotmail.com

FACT SHEET

Challenger Career Development Services

EXAMPLE LAYOUT

Date

Employer Contact Details

Tip: Always try to find out the exact name of who to address the letter to.

Make sure you have the correct spelling. Tip: Always use ‘Ms’ for women unless you know they use ‘Mrs’.

Title of position, and if possible reference number. Opening paragraph Explains purpose of letter.

Second paragraph

Demonstrates you can do the job, why you are the best fit and how your skills meet the company’s needs.

Third paragraph

Shows you are willing to the do the job, motivated and enthusiastic and can fit into the company (e.g. communicate well with co-workers and clients).

Fourth and final paragraph

May refer to your enclosed resume, application form or other attachments. Thanks the reader for considering your applications. States you would welcome an interview.

Salutation

Yours sincerely is more modern than faithfully.

Ms Joan White CEO White Office Products 25 Brown Street MURDOCH WA 6060 Dear Ms White RE:

Office Administrator position

This letter is in application for the above position as advertised in The West Australian, Saturday 19 March 2012. My interest in this role stems from having excellent people skills as well as the experience of having worked with a wide variety of people. Please see my resume attached for more details. My work history includes having worked within an office environment for many years which has assisted me in gaining an excellent understanding of people’s needs. During my previous employment I have also been able to gain experience in working within a fast paced environment and with many competing demands. I have constantly demonstrated my ability to do this successfully. In my roles as receptionist and secretary, I was required to provide customer service to the highest level and this also included aspects of sales work. In addition, I have excellent communication skills and am confident in dealing with a wide variety of people. My work history has also enabled me to become well experienced in providing a caring and comprehensive service. Due to my experience, I would be most suited to the role of Customer Service Officer. My written skills are of an excellent standard and I am able to work as part of a team or autonomously. I am intelligent, with the ability to learn new skills quickly and have a bright, friendly and enthusiastic personality. I am also a reliable and honest worker and believe that I would be an asset to your firm. The opportunity to work in a casual capacity would suit me, however if full-time work became available I wold be flexible in accommodating your requirements. Please do not hesitate to contact me to discuss my application or to arrange an interview at your convenience.

Yours sincerely

Jane Bloggs

Disclaimer: The information in this fact sheet is provided voluntarily by Challenger Career Development Services as a public service and is made available in good faith. The information and advice provided including web addresses, is provided solely on the basis that users will be responsible for making their own assessment of the matters discussed herein and are advised to verify all relevant representations, statements and information.

CTP053/March’12

Jane Bloggs

CTP053_12%20ApplicationLetterFactSheet_w  

http://www.challenger.wa.edu.au/CareerDirections/FactSheetsandJobSearchResources/Documents/CTP053_12%20ApplicationLetterFactSheet_w.pdf

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