Cooperative Baptist Fellowship Youth Missions Weekend 2017 Information/Registration Packet
Table of Contents 1. Promotional Flyer 2. Schedule for Youth Missions Weekend 3. How to get there? 4. What should youth make sure to bring? 5. T-‐shirt Sizes 6. Rooming Information 7. Background check 8. Dietary Restrictions 9. Free Time Suggestions 10.Georgetown College Waiver (Fill out for each participant) 11.CBF Kentucky Waiver (Fill out for each participant)
CBF KENTUCKY YOUTH MISSIONS WEEKEND IN GEORGETOWN, KY
§ March 24 th -26 th
§ Friday 7:30pm-Sunday 9am
§ At Georgetown College
§ Cost per student $50 o No hotel ($25)
§ Theme: Bearing Witness
Youth Missions Weekend 2017 Schedule Theme: Bearing Witness Friday, March 24th 6:30-7 PM 7:15 PM 7:15 PM 8:00 PM 8:15 PM 9:15 PM 10:30 PM
Arrive at Georgetown College and sign in. Large group games in the chapel Welcome Worship Break in to small groups Small Groups Head to hotel (Motel 6) In Rooms and Lights out
Saturday, March 25th 7:00 AM 7:45 AM 8:15 AM 8:30 AM 9:00 AM 9:15-1:30 PM 1:30 PM 2:00 PM 4:00 PM 4:30 PM 5:30 PM 6:15 PM 7:30 PM 9:00 PM 10:30 PM
Wake up and head to Georgetown College Breakfast in chapel basement Welcome and the challenge for the day Pack Lunches for Missions Head to projects Missions (eat lunch on site) Head to Georgetown College Recreation Center Group gym time at the College (optional) Back to Georgetown College Chapel Small Group Time Dinner in cafe Worship Games and Ice cream in the chapel basement Head to hotel (Motel 6) Lights out
Sunday, March 26th 8:00 AM 8:30 AM 9:00 AM
Wake up and head to Georgetown College Breakfast in chapel basement Worship at local church or head home
3. How to get there? Address: 400 East College Street, Georgetown, KY Location: We will be inside the John L. Hill Chapel on campus. If you come in the main entrance to campus (from Main St.) you will see a large half circle (Giddings Circle). At the top of the circle is Giddings Hall. On the left of that is the John L. Hill Chapel. It has a white steeple on top.
4. What should youth make sure to bring? • • • •
Closed toe shoes for Mission Sites on Saturday morning Bibles No firearms, drugs, etc. A sleeping bag (if they are uncomfortable sharing a bed with another teenager)
5. T-‐shirt Sizes:
T-‐shirt sizes need to be finalized by March 14th. Send your groups final numbers and shirt sizes no later than 9am on March 14th. Send this info to Rhonda Blevins (Rhonda@cbfky.org) and Andrew Noe (Andrew_Noe@GeorgetownCollege.edu)
6. Rooming Information: The hotel rooms have two beds and can fit four people total in them. Each church knows their policies and procedures the best. Determine how you want your
rooms. Where will chaperones go? How will students be divided? How many girl rooms do you need, how many guy rooms? Let Andrew Noe (Andrew_Noe@GeorgetownCollege.edu) how many rooms you want no later than 9am on March 14th.
7. Background check: When your group arrives you will be asked to fill out the names of the adult volunteers you have brought with you. On that same form you will be asked to sign that you/your church have done backgrounds on the adults accompanying your group and that they are cleared to work with minors.
8. Dietary Restrictions: Please let Rhonda Blevins (Rhonda@cbfky.org) and Andrew Noe (Andrew_Noe@GeorgetownCollege.edu) any dietary restrictions your group has by 9am on March 14th.
9. Free Time Suggestions: If your group decides not to go to the recreation center on Saturday afternoon there are other opportunities. • Shower time: Your youth might want showers after the mission portion of the day. • Sonic: The local Sonic has happy hour from 2-‐4. • Park: The Scott County Park (1260 U.S. 25, Georgetown, KY 40324) is an amazing place with a playground, a small pond with ducks to feed, a walking track, basketball courts (bring your own ball), and areas for Frisbee or kickball
AGREEMENT TO RELEASE ALL CLAIMS FOR INJURY OR DEATH TO ME AND TO PROTECT THE COLLEGE AND OTHERS FROM ANY SUCH CLAIMS WHICH MAY BE BROUGHT I, ________________________________________, being 18 years of age or older, have decided to participate in ____________________________________________________________________________ (ACTIVITY OR COURSE). I have made this choice in recognition and appreciation that there will be known and unknown risks, dangers and hazards which could injure or kill me which may be encountered in the above mentioned ACTIVITY OR COURSE, which may include or result from the negligence, gross negligence or recklessness of Georgetown College or my fellow students. With this in mind, I DO HEREBY VOLUNTARILY ASSUME ALL RISKS, DANGERS AND HAZARDS, which I may encounter during my participation in, and transportation to, from, or as a part of, the ACTIVITY OR COURSE. In addition, I declare that I intend to be financially responsible for any death or injury that may occur to me during or as a result of such participation or transportation. FURTHER, IN CONSIDERATION OF BEING PERMITTED TO PARTICIPATE, I HEREBY AGREE TO RELEASE GEORGETOWN COLLEGE, ITS BOARD OF TRUSTEES, OFFICERS, AGENTS, AND EMPLOYEES (RELEASED PARTIES) FROM ALL LIABILITY AND CLAIMS OF ANY KIND, INCLUDING CLAIMS FOR LOSS, EXPENSE, DAMAGES, PUNITIVE DAMAGES OR ATTORNEY FEES, WHICH MAY ARISE ON ACCOUNT OF PERSONAL INJURY TO ME OR MY DEATH, INCLUDING EMOTIONAL DISTRESS TO ME OR LOSS OF COMPANIONSHIP OR SUPPORT TO MY FAMILY, OCCURING DURING OR AS A RESULT OF MY PARTICIPATION IN, OR TRANSPORTATION TO, FROM, OR AS A PART OF, THIS ACTIVITY OR COURSE (CLAIMS). THIS RELEASE APPLIES EVEN IF MY INJURY OR DEATH IS CAUSED BY THE NEGLIGIENCE, GROSS NEGLIGENCE OR RECKLESSNESS OF RELEASED PARTIES. FURTHER, I PROMISE TO INDEMNIFY AND HOLD HARMLESS GEORGETOWN COLLEGE, AND PAY ITS COST OF DEFENSE, IF CLAIMS ARE BROUGHT BY ME OR ANYONE ELSE AGAINST ANY OF THE RELEASED PARTIES TO RECOVER MONEY DAMAGES RELATED TO INJURIES OR DEATH TO ME. THIS PROMISE APPLIES EVEN IF MY INJURY OR DEATH IS CAUSED BY THE NEGLIGENCE, GROSS NEGLIGENCE OR RECKLESSNESS OF RELEASED PARTIES. I have entered into this AGREEMENT on the basis of my own information and not in reliance upon representations of the College or other released parties. I understand that I have the right to consult an attorney of my choice before signing. I further understand that this document contains the entire agreement and no oral or written agreements limiting or modifying the effect of the terms of this AGREEMENT exist. I agree that if any part of this agreement is held to be invalid or unenforceable for any reason, the balance of the agreement remains valid and enforceable. I INTEND THAT THIS AGREEMENT IS AND WILL BE BINDING ON MY FAMILY, ESTATE, HEIRS, SUCCESSORS, ASSIGNS, INSURERS, MEDICAL PROVIDERS AND PERSONAL REPRESENTATIVES. By my signature, I represent that I have knowingly and voluntarily signed this AGREEMENT with the intent that it be a legally binding document designed to protect Georgetown College and other RELEASED PARTIES from all CLAIMS which could be brought by myself or anyone else on account of injury or death to me, regardless of cause or fault. _____ I am traveling on my own
_____ I am traveling with a group
TRAVEL DATE(S): ______________________________ SIGNATURE: _____________________________________
VOLUNTEER AGREEMENT, ASSUMPTION OF RISK, RELEASE FROM LIABILITY AND AUTHORIZATION FULL LEGAL NAME: _____________________________________________________________ HOME ADDRESS: ________________________________________________________________ CITY: ________________________________ STATE:_________ ZIP: ______________________ PHONE: ______________________________ DATE OF BIRTH: __________________________ EMERGENCY CONTACT NAME/NUMBER: _________________________________________ VOLUNTARY PARTICIPATION: I acknowledge that I have voluntarily agreed to participate in Youth Missions Weekend (referred to as “YMW”), sponsored by CBK Kentucky and Georgetown College (jointly referred to as the “Sponsors”). I understand that as a participant, I may engage in community service projects. I understand that I will not be paid for my services, that I will not be covered by or eligible for any insurance coverage (if any) of the Sponsors, or other volunteers or sponsors, including but not limited to medical, property and liability insurance, or Workers Compensation benefits. I further agree that my participation in YMW may be terminated at any time by the Sponsors or by me with consent of my parents/guardians. ASSUMPTION OF RISK: I am aware that in participating in YMW, I may be exposed to personal injury or death or damage to my property as a result of my activities, the activities of other volunteers, the condition of the under which my participation is performed. WITH KNOWLEDGE OF THESE RISKS, I AGREE TO ACCEPT ANY AND ALL RISKS OF PERSONAL INJURY OR DEATH, OR DAMAGE TO MY PROPERTY. RELEASE OF LIABILITY: In consideration of the opportunity afforded me to participate in YMW, I hereby agree that I, my successors, assignees, heirs, guardians and legal representatives (collectively, the “releasing parties”), will not make any claim against the Sponsors, or any of their affiliated organizations, or their officers, directors or employees, or the suppliers of any materials or equipment that are used during YMW, any of the YMW volunteers, sponsors, and that the releasing parties hereby release and forever discharge the released parties from any and all liability, claims, damages, debts, and demands of whatever kind and nature, whatsoever, in law or in equity, including but not limited to injury, death, loss of use or damage arising out of or resulting from the acts or omissions of any person or entity, however caused, arising from any participation in YMW, including but not limited to the negligence of any of the released parties (hereinafter, the “claims”). WITHOUT LIMITING THE GENERALITY OF THE FOREGOING, I HEREBY WAIVE AND RELEASE ANY RIGHTS, ACTIONS OR CAUSES OF ACTION ARISING OUT OF MY PARTICIPATION WITH YMW, INCLUDING WITHOUT LIMITATION, THOSE ARISING OUT OF PERSONAL INJURY TO ME OR MY DEATH, OR LOSS OF USE OR DAMAGE TO MY PROPERTY, AND HEREBY FULLY RELEASE AND FOREVER DISCHARGE AND HOLD HARMLESS EACH OF THE RELEASED PARTIES FROM THE CLAIMS. AUTHORIZATION: I hereby grant and convey to the Sponsors all right, title and interest in any and all photographs, images (including digital images) and video and audio recordings made of me by or on behalf of the Sponsors, including but not limited to any royalties, proceeds, and/or other benefits derived from such photographs or recordings, and I consent to the unrestricted use by the Sponsors and/or any person authorized by them of any photographs, recordings, interview videotapes, motion pictures or similar visual or auditory recording of me created in connection with YMW. OTHER: I expressly agree that this release is intended to be as broad and inclusive as permitted by the laws of the Commonwealth of Kentucky, and that this release shall be governed by and interpreted in accordance with the laws of the Commonwealth of Kentucky. I agree that in the event that any clause or provision of this release shall be held to be invalid by any court of competent jurisdiction, the invalidity of such clause or provision shall not otherwise affect the remaining provisions of this release, which shall continue to be enforceable. KNOWING AND VOLUNTARY EXECUTION: I have carefully read this agreement and fully understand its contents. I AM AWARE THAT THIS IS A CONTRACT BETWEEN MYSELF AND THE SPONSORS AND CONTAINS AN ASSUMPTION OF RISK, RELEASE OF LIABILITY and AUTHORIZATION, AND I SIGN IT OF MY OWN FREE WILL. Participant Name (print): _______________________ Signature: _________________________ Date: __________ Parent or Guardian Signature (if under 18 years old): _________________________ Date: __________