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Stanton Harcourt CE Primary School

Attendance Policy and Action Plan Date agreed by Staff 25.01.12 Signed……………………………………………………………. Print name………………………………………………………. Capacity………………………………………………………..... Date agreed by Governors 26.01.12 Signed…………………………………………………………… Print name……………………………………………………… Capacity…Chair of Governors Signed…………………………………………………………… Print name……………………………………………………… Capacity…..Headteacher Frequency of review: Every 3 years Next date for review; January 2015 Interim notes

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Attendance Policy and Action Plan 2012 Rationale. Regular attendance and punctuality are important if children are to take part fully in the life of the school and to take advantage of the learning opportunities offered by the school. Attending school regularly and punctually is vital to the educational process and encourages a good pattern of work. The whole school community shares the responsibility for children’s attendance. Aims 1 Improved attendance to help raise levels of achievement. Complete weeks = complete learning. 2 To Foster positive attitudes towards attendance to enable pupils to maximise their opportunities both in school and in later life. 3 To raise attendance, reach the target set yearly by the school / Attendance & Engagement Team and thus improve children’s outcomes. 4 To reduce unauthorised absences from school. 5 To improve punctuality. Guidelines 1 The school follows the statutory framework and supports the Local Authority guidelines. 2 There are clear procedures for following up attendance on a daily, weekly and termly basis. 3 The school clearly defines what are acceptable and unacceptable reasons for absence. 4 The school has clear procedures for responding to absence and lateness. Statutory Framework Under Section 7 of the 1996 Education Act all children of compulsory school age must receive suitable education whether by school attendance or otherwise. The school is obliged by law to differentiate between Authorised and Unauthorised absence from school. A letter or telephone call does not in itself authorise an absence. Only if the school is satisfied as to the validity of the explanation offered in the letter or message will the absence be authorised. Responsibility for attendance Improving school attendance at Stanton Harcourt CE Primary School is the responsibility of everyone in the school community. Pupils All pupils are expected to attend school regularly and punctually. Parents Parents are responsible for ensuring that their child/children attend school regularly and punctually and that annual holidays are taken during the school holidays and not during term time whenever possible. School Staff encourage good attendance and punctuality through personal example. Attendance is the responsibility of all school staff (not just teaching). The school employs a range of strategies to encourage good attendance and punctuality and will promptly investigate all absences, liaising closely with parents. Staff will respond to all absences and lateness formally and consistently. Procedures Daily  Class teachers/ Cover Supervisors complete registers at 9.05am in the FS, KS1 and KS2. Then again at 1:00pm for the afternoon session. If a child arrives after this time the class teacher will mark the child late in the register. The school pedestrian entrance gate will be locked at 9.05am and anyone arriving after this time will be considered ‘late’ and be recorded as so.  Attendance registers are legal documents and it is essential that they are completed accurately and neatly in the morning and after lunch. (All marks should be in black pen, Tippex cannot be used). Any unexpected absence should be recorded for the notice of office staff and this then followed up with a phone call as soon as possible. 231109


Parents shall be reminded periodically about the expectation to call school if their child is going to be absent for any reason.  If a child arrives after the register has been taken to the office, this to be marked down in the register as a late by the office staff.  Students who arrive after registers have been sent to the office must sign in at the school office immediately upon entering the school; these students will be marked in as late.  Students leaving or returning to school during the school day must be signed in / out. Registers are sent to the school office as soon as possible after the start of each morning or afternoon session. Parents will be kept informed of school expectations and procedures through information flyers and regular reminders in school newsletters. Absence Procedures Children are expected to attend school for the full 190 days of the academic year, unless there is a good reason for absence. There are two types of absence:  Authorised (Where the school approves pupil absence) 

Unauthorised (Where the school will not approve absence)

Parents/carers are asked to contact the school immediately by phone or email, if their child needs to be absent. Authorised absences – when pupils are permitted to be absent from school, reasons include sickness, hospital appointments, emergency dental appointments, clinic, funerals. Where there is a high level of absence due to sickness the school will arrange a meeting with the parents to consider if there is an underlying medical need that requires investigating. The school may ask parents for a doctor’s note/advice to support higher levels of attendance. Medical appointments should be arranged outside the school day. Where this is not possible, it is expected that pupils only miss part of the day. Unauthorised absences – are where no acceptable reasons are given and may include shopping, going to the airport, visiting relatives, buying shoes, going for a haircut, parent or sibling’s illness etc. If the parent notifies the school of a child’s reason for absence but the child continues to be absent for 5 days or longer, then parents are requested to notify the school of the continuation of the absence. If no communication from the parent has been received, the office will endeavour to either telephone or write to the parent/carer on the morning of the first day’s absence. If contact cannot be made the Headteacher will be informed and make the decision to write to the parent/career. Whenever the school is unable to contact a parent/carer because of inaccurate/ out-dated contact details, the parent/carer will be informed and new contact details requested. It is the responsibility of the parent/carer to keep the school informed of all changes to contacts details. Any absences considered as not being justified will remain unauthorised. Where unauthorised absences number more than 5 sessions in a term, the parent/carer will be notified in writing; if the absence rate does not improve parents/carers will be invited into school to meet the Headteacher to discuss the absence(s). Absence during Term Time New guidance encourages the school to take a much firmer stance on absence authorised in term times. Parents do not have the right to take their child out of school for holidays, but the school may choose to grant a single leave of absence of up to 10 days in any school year in exceptional circumstances. Circumstances that would not meet the criteria include:  Relatives coming to visit  Cheaper holidays in England and abroad during term time  Family day trips  Visiting family who have different half terms or holiday. 231109


It is crucial that children are not taken out of school in September when new routines and relationships are being established or May when national assessments take place. Parents should be reminded of this periodically. Leave of absence forms can be obtained from the office, and all requests should be submitted to the School Office at least two weeks before the first day of intended absence. No work will be set for the period of absence. Procedures for monitoring and improving attendance. 1. The Headteacher will monitor attendance on a termly basis where children have 50% or more broken weeks or a total of less than 90% attendance, parents will be informed by letter. 2. Where monitoring shows an improvement during the next 20 days, parents will be congratulated. 3. Where attendance remains a concern or children have persistent attendance problems of 50% or more broken weeks in one term or less than 90% attendance, the Headteacher will invite parents/carers into school to a formal meeting to discuss how the improvements may be gained. 4. If attendance remains a concern the Headteacher will invite parents/carers into school to a formal meeting with the attendance panel to what further support may be available and to outline the process for moving forward should attendance not improve. The panel will consist of Headteacher, EWO and Governor with accountability for attendance. 5. If no improvement occurs following planned intervention, the Attendance and Engagement Team guidelines will be adhered to (August 2011) – attached. Lateness is monitored by the Headteacher. The procedure for reducing lateness is the same as that for attendance as outlined above. Date: January 16th, 2012

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Referral to the Attendance & Engagement Team Referrer please complete all sections of form as fully as possible PUPIL DETAILS Surname ……………………………………………………………………….NCY …………..UPN No. ……..…………………………… Other Surname(s) pupil may be known by …………………………………Date of birth ………………………………… Forename(s) ………………………………………………………………….. Gender

Male

Female

Address ……………………………………………………………………….. ……….……………………………………………………………………....… …………………………………………………………………………….……. ……………………………………………………Post Code ……………….. Current School ………………………………………………………………………………………………………………………………….

REFERRAL DETAILS Referral Date ………………….………………………

Referred by (name of Referrer) ……………………………………

Job title / Dept ……………………………………………

Phone No ……………………………………

School/Agency Name: . ………………………………………………….

Fax No: ……….………………………………

Email Address: ……………………………………….….……………… Referred By:

Referral Reason: (one only)

School

Hub

EHE

Police

Health

Carer

Attendance

Ch ildren & Fam Svce Other

Employment

Please give details of the child’s attendance for the last 60 Sessions and include an up-to-date Attendance Certificate for last 60 School Sessions, to the date of referral. Attendance for preceding 60 sessions

(Sessions )Total Possible………….Total Unauthorised Absence ……… Total Attendance ………… (%s)

Total Unauthorised Absence………%. Total Attendance …………%

Reasons for Referral (please complete) ..…………………………………………………………………………………………………. ………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………… ………………………………………………………………………………………………………………………………………… …………………………………………………………………………………………………………………………………………

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PARENT/GUARDIAN/CARER DETAILS Person(s) with whom the child lives Title:.. ..…… Surname: …………………..…………………..

Title: ………… Surname: ……………………………….………

Forename: …………………………………………………….

Forename: ……………………………………………………….

Address (if different) ……………………………..……………

Address (if different) ……………………………………………

……………………………………………………..………….…

…………………………………………………………………….

……………………………...…Post Code: ……………………

………………………………….……..Post Code: ..…………..

Home Phone/mobile: …………………………….

Home Phone/mobile: …………………………………………..

Work Phone: ………………………………………

Work Phone: …………………………………………………….

Parental Responsibility?

Parental Responsibility?

Yes

No

Relationship to Pupil ………………………………

Yes

No

Relationship to Pupil ………………………………………..…

OTHERS WITH DAY TO DAY CONTROL Title:..…… Surname: ……………………………..

Title: ………… Surname: ……………………………….………

Forename: ………………………………………….

Forename: ……………………………………………………….

Address (if different) ……………………………..……………

Address (if different) ……………………………………………

……………………………………………………..………….…

…………………………………………………………………….

……………………………...…Post Code: ……………………

………………………………….……..Post Code: ..…………..

Home Phone/mobile: …………………………….

Home Phone/mobile: …………………………………………..

Work Phone: ………………………………………

Work Phone: …………………………………………………….

Parental Responsibility?

Parental Responsibility?

Yes

No

Relationship to Pupil ………………………………

Yes

No

Relationship to Pupil ………………………………………..…

OTHER AGENCIES Involved (please complete if known) 1. Agency …………………………………………………

2. Agency ………………………………….…………..

Forename ……………………………………………….….

Forename ……………..………………….....…………

Surname …………………………………………………….

Surname ……………………………………..…………

Tel ……………………………………………………………

Tel ………………………………………………………

Email ………………………………………………….……

Email ……………………………………………………

.Notes ………………………………………………………

Notes ……………………………………………………

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INTERVENTION PREVIOUSLY TRIED BY SCHOOL OR HUB TEAM (Tick Box) Yes No Dates Has school contacted parents?

……………………………

Has a letter been sent to parents regarding

………………………���…

concerns? (If YES please attach a copy)

……………………………

Have parents been invited to a meeting in school to

……………………………

discuss absences? (if YES please supply date of meeting)

……………………………

Has a Parent Contract been discussed / implemented

……………………………

with Parents?

……………………………

Is the child on the SEN Code of Practice? (If YES

……………………………

please state code and reason)

……………………………

IF REFERRAL IS FROM HUB TEAM PLEASE GIVE BRIEF CHRONOLOGY OF INVOLVEMENT ………………………………………………………….…………………………….…………..………… ……………………………………………………………………………………………………….……… ………………………………………………………………………………………………….…………… ………………………………………………………………………………………………….…………… ………………………………………………………………………………………………….…………… ………………………………………………………………………………………………….…………… ………………………………………………………………………………………………….…………… ………………………………………………………………………………………………….…………… ………………………………………………………………………………………………….……………

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INITIAL HEALTH AND SAFETY RISK ASSESSMENT AEO name…………………………………………………………………………………………………………… Pupil name……………………………………… ……. DOB………………..…… School ……………………………… (Section 1 to be discussed/completed with Referrer at the time of Referral)

Risk Activity

1. Home Visit

Risk Posed

H

M

L

Aggressive pupil Aggressive parent Previous history of aggression Threatening environment Known drugs/drink abuse Possible drugs/drink abuse Other (please specify)

Measures to be taken to reduce risk

Action taken (please tick)

Collect information re family from school Take colleague on visit Ensure mobile phone is available and fully charged Log visit with office stating time and expected length of visit Assess situation on arrival Conduct interview on doorstep/in hall if uncomfortable with situation Other (please specify)

SECTIONS 2 & 3 TO BE COMPLETED BY AEO 2. Taking child to/from school

3. Lone working

ENSURE YOU HAVE CAR INSURANCE FOR BUSINESS USE Aggressive pupil Previous history of aggression Pupil likely to leave moving vehicle Other (please specify)

Consider seating arrangements Ask colleague to accompany

Going into unknown environment Getting lost Working before/after core hours Other (please specify)

Ask for information from Office/School before setting out

If appropriate reassure pupil that you would stop the vehicle when safe if they ask to leave (take into consideration age/safety of child) Report to office and school if child leaves vehicle, police to be contacted if appropriate Other (please specify)

Ask for directions/use map before starting on journey Ensure diary sheets are completed/up to date/ available to Office Send pre-typed text message to Manager/nominated person when before/after core hours visit has been completed Other (please specify)

AEO ………………………………………………... Snr AEO ………………………………………….. Start Date………………………………………….. 231109


Attendance Policy