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SPONSOR & EXHIBITOR OPPORTUNITIES


EXPAND YOUR REACH WITH THE CALIFORNIA SOCIETY OF PEDIATRIC DENTISTRY! The California Society of Pediatric Dentistry (CSPD) extends a warm and enthusiastic invitation to partner with us in showcasing your products and services during our next Annual Meeting scheduled in Scottsdale, March 31 - April 3, 2022. We are planning a blockbuster lineup of speakers along with innovative, interactive, and fun social events. The CSPD is the largest state component of the American Academy of Pediatric Dentistry with a membership of over 700 active pediatric dentists. The meeting is cosponsored by the Western Society of Pediatric Dentistry (WSPD) which represents 1300 pediatric dentists from Alaska, Arizona, California, Hawaii, Idaho, Montana, Nevada, Oregon, Utah, Washington, Wyoming, and the Canadian Provinces of Alberta and British Columbia, totaling over 2000 active pediatric dentists. A strong marketing campaign is planned to draw interest from all over the Western portion of the USA. The meeting presents an ideal opportunity to get your products, services and information in front of the decision makers of pediatric dental practices. CSPD is committed to do everything possible to encourage interaction and engagement with CSPD and WSPD members and has crafted a creative promotional plan to give your business maximum exposure both before, during, and after what promises to be a successful Annual Meeting experience for all attendees.


EXHIBITOR HOURS Set up for the exhibit hall will be on Thursday, March 31, 2022 from 6:00 pm – 8:00 pm. All exhibitors must be set up no later than 7:00 am on Friday, April 1, 2022. Friday, April 1, 2022: •

Exhibits open: 7:00 am – 5:30 pm

Saturday April 2, 2022: •

Exhibits open: 7:00 am – 3:30 pm

Exhibits breakdown: 3:30 pm – 6:00 pm

Questions on Sponsorship or Exhibitor Opportunities? Contact either Beth Ramirez at bramirez@cspd.org and/or (714) 616-4306 or Dr. Leslie Butler, Sponsor Liaison, at drlesliebutler@yahoo.com.

EXHIBITORS RECEIVE Exhibit Space with Table Top: •

One 6’ x 30” draped table

Two chairs

One table tent company name sign

Additional Booth Personnel $285 (Includes Welcome Reception, Breakfasts and Friday Installation Lunch) Additional Booth $875 Saturday Night Cocktail tickets available for purchase at $150 per person (includes one drink ticket)

HOW DO I BECOME AN EXHIBITOR OR SPONSOR AT THE 2022 ANNUAL MEETING? All contracts to be an exhibitor or sponsor must be completed on the CSPD website at www.cspd.org.

SPONSOR AND BOOTH PAYMENT By completing the online registration, the company is agreeing to the exhibitor and sponsor contract rules contained in this brochure. Full payment is due via credit card at the time of online registration. Your booth is not confirmed until you have received an email confirmation from Beth Ramirez who can be contacted at bramirez@cspd.org or (714) 616-4306.

LOGO SPECIFICATIONS

You must send your logo in both an eps/ai vector format and a high-res transparent png. If you do not have an eps version of your logo, please ensure what you send is a high resolution transparent png or pdf. Logos pulled from websites are not suitable for printing. When your conference logo is ready, please submit them here: https://www.dropbox.com/request/ gbnpwUQq6KY14vsHxBNu Please contact Director of Communications Audie Whitt with any design/logo questions at awhitt@cspd.org.

SPONSOR & EXHIBITOR DEADLINES Monday, February 28, 2022: •

Inclusion in conference mobile app.

No refunds after this date.

REFUNDS & CANCELLATIONS All requests for cancellations and refunds of exhibitor fees and sponsorships must be made in writing to CSPD by February 28, 2022. If received before that date, CSPD will provide a refund of 50% of the booth rental fees and/or sponsorship amount. There will be no refunds after this date. California Society of Pediatric Dentistry 808 R Street, Suite 209 Sacramento, CA 95811

CONFERENCE LOCATION & HOTEL DETAILS Omni Scottsdale Resort & Spa at Montelucia 4949 E. Lincoln Drive Paradise Valley, AZ 85253 Room Rates: •

Standard - $293

Premium - $333

All meeting rates are available 3 days pre and post conference dates. All reservations must be made by February 28, 2022 to receive these discounted group rates.


BENEFITS Choice of one of the following benefits: • Thursday Night Welcome Reception • Saturday Night Cocktail Party • Conference Mobile App • Logo on Conference Tote Bag

DIAMOND

(Limit of 4 total) $11,000

Choice of one of the following benefits: • Friday Luncheon (including signage and personal welcome to attendees) • Hotel Key cards imprinted with your logo • Resident Poster Presentations • Lanyards with your logo Choice of one of the following benefits: • Friday morning lecture • Saturday morning lecture • Friday afternoon lecture • Saturday afternoon lecture • Friday CSPeD Talks Session • Saturday CSPeD Talks Session • Friday breakfast • Saturday breakfast • Sunday breakfast Choice of one of the following benefits: • Friday specialty coffee break in exhibit hall • Saturday specialty coffee break in exhibit hall • Friday dessert break in the exhibit Hall • Saturday dessert break in exhibit hall Logo on large screens in Lecture Hall

One-page handout for the tote bag (Provided by sponsor)

Exhibit Booth Space - Additional booth fee $875

2 tabletop spaces & 4 chairs in premium location

Complimentary meeting registrations including continental breakfast

5

Complimentary tickets to Welcome Reception

5

Saturday Night Cocktails

5

Company Logo on signage

Company Name on signage

Pre and Post registration lists

Recognition in all publicity materials

Opportunity to give away a booth prize at the microphone

Social Media shout-outs before and during the Meeting

Company Name on Website Ad in CSPD Bulletin

Logo Full page ad & brief spotlight article about company


TITANIUM

(Limit of 4 total) $7,500

GOLD

(Limit of 8 total) $5,000

SILVER

(Limit of 4 total) $3200

BRONZE

(No limit) $1700

✓ ✓ ✓ 2 tabletop spaces & 4 chairs in premium location

1 tabletop space & 2 chairs

1 tabletop space & 2 chairs

1 tabletop space & 2 chairs

4

3

2

1

4

3

2

1

Logo

Logo

Name Only

Half page ad

Quarter page ad

Business card ad


SPONSOR LEVELS

GOLD $5,000 (Limited availability of 9 total)

(Limited availability of 4 total)

Sponsorship of a Friday or Saturday morning lecture, Friday or Saturday afternoon lecture or a Friday or Saturday CSPed Talks session. All sessions include five minutes to introduce your company to the attendees at the lecture along with the opportunity to provide one promotional item under each attendee’s chair at the lecture. (You will need to provide the item)

Friday, Saturday or Sunday Breakfast (includes prominent signage at the event)

Logo on CSPD website with link to your website

Quarter page ad in the CSPD Newsletter the Bulletin

Please select one of the following:

DIAMOND $11,000

Please select one of the following: •

Thursday Welcome Reception (includes signage, personal welcome to attendees, beverage napkins and drink tickets)

Saturday Night Cocktail Party (includes signage, personal welcome to attendees, beverage napkins and drink tickets)

Conference Mobile App (includes your company logo on the app, thank you in conference mobile app and your logo with link to your company website on the CSPD website)

Logo on the Conference Tote Bag

Logo on CSPD website with link to your website for one year

Full page ad in the CSPD newsletter the Bulletin

Sponsor in the Spotlight short article describing company and service/product in the Bulletin

TITANIUM $7,500

(Limited availability of 4 total)

SILVER $3,200 (Limited availability of 4 total) Please select one of the following: •

Specialty Coffee Break on Friday or Saturday morning in the exhibit hall (includes signage and beverage napkins imprinted with your company’s logo)

Dessert break on Friday or Saturday in the Exhibit Hall (includes signage and beverage napkins imprinted with your company’s logo)

Please select one of the following: •

Friday Luncheon (includes signage and personal welcome to attendees at the luncheon)

Company name on CSPD website with link to your website

Hotel key cards imprinted with your logo

Resident Poster Presentations: Posters will be both on-site and pre-recorded, and displayed throughout the entire meeting. Pre-recorded presentations can be accessed through a link available on the website. Includes signage on site and logo on website

Business card size ad in the CSPD Newsletter the Bulletin

Conference Lanyard company’s logo

imprinted

with

your

Logo on CSPD website with link to your website

Half page ad in the CSPD newsletter the Bulletin

BRONZE $1,700 (Limited by the maximum number of exhibitors in the exhibit space) •

One table top, two chairs

One registration

One luncheon ticket

One Welcome Reception Tickets

Complimentary Breakfasts and Breaks

IMPORTANT! Note: Deadline for submission of sponsorship is February 28, 2022. Higher level sponsorships tend to fill early. Register now and reserve your spot. Additionally, any special requests for Sponsorships can be considered by contacting either: Beth Ramirez at bramirez@cspd.org and/or (714) 616-4306 or Dr. Leslie Butler, Sponsor Liaison, at drlesliebutler@yahoo.com.


SPONSORSHIP & EXHIBITOR FORM 2022 CSPD/WSPD ANNUAL MEETING SPONSOR INFORMATION Company: Mailing Address: City:

State:

Zip:

Contact Name: Email:

Phone:

SPONSORSHIP & EXHIBITOR LEVELS Please indicate level of participation. □ Diamond $11,000 □ Titanium $7,500

□ Gold $5,000

□ Silver $3,200

□ Bronze $1,700

RAFFLE PRIZES I will donate the following prize: Donated prizes should be shipped directly to the hotel; shipping instructions will be included in your sponsor confirmation.

ADDITIONAL FEES (Please indicate if you would like any of the following listed below) □ Additional Table Top

□ Additional Booth Personnel $285

(Only available to Diamond and Titanium levels.)

(Includes Welcome Reception, Breakfasts and Friday Installation Lunch)

COMPLIMENTARY BOOTH PERSONNEL REPRESENTATIVE(S) Refer to your sponsorship level on pages 4-6. Name:

Title:

Email:

ADDITIONAL BOOTH PERSONNEL REPRESENTATIVE(S) $200 Each Name:

Title:

Email: Name:

Title:

Email: Name:

Title:

Email:

PAYMENT INFORMATION Total due:

□ Visa

□ MasterCard

□ Discover

Card Number:

□ American Express Expiration date:

Security Code:

Name on card: Billing Address:

City, State, Zip:

Authorized Signature:

REFUNDS AND CANCELLATIONS

All refunds and cancellations of exhibit fees and sponsorships must be in writing to CSPD by February 28, 2022. CSPD will provide a refund of 50% of the booth rental fees and/or sponsorship amount. There will be no refunds after this date. Submit completed registration form and payment to Yelena at yelena@cspd.org, via fax at 916-231-2141 or mail to: Attn. Yelena Martynovskaya 808 R Street, Suite 209 Sacramento, CA. 95811 916-231-2142 | 916-231-2141 fax

SUBMIT FORM


RULES & REGULATIONS

MULTIPLE BOOTHS: Exhibitors may purchase multiple booths, however; booths may not be shared with another company. SHIPPING AND HANDLING: Shipping of materials and installation fees are not included in the exhibit booth fee. Arrangements for shipping and storage of displays and materials as well as additional items such as electrical needs must be made through the hotel. More information will follow. CONTRACT FOR SPACE: The exhibit contract and booth space application, the formal notice of space assignment and the full payment of exhibit booth fees together constitute a contract between CSPD and the exhibitor for the right to use the assigned booth space and to comply with these rules and regulations. Exhibitors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by CSPD. Exhibition is restricted to companies that are in good standing with CSPD. SPACE ASSIGNMENT: Space assignment priority is given according to sponsorship level and is then made available on a first-come, first-served basis. CSPD will make every effort to place exhibitors in the areas of their choice, and once a space is paid for, that space is confirmed to the exhibitor. However, CSPD does reserve the right to place, move or relocate any exhibitor in case of necessity for the total benefit and operation of the show. NON-ENDORSMENT: CSPD does not in any way imply endorsement of any product or service of an exhibitor by entering into the exhibitor contract. EXHIBIT BOOTH SETUP: Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. Exhibits should be arranged so that company representatives will be inside of the space assigned. Display materials or equipment at the sides of the booth shall not exceed the height of the side walls. Materials used to decorate shall be of flame-retardant material. Safety exits and equipment must be left accessible and in full view at all times. CANCELLATION: If an exhibitor cancels a booth space contract prior to February 28,2022 all fees paid (less a 50% cancellation fee) will be returned. If an exhibitor rents a booth, pays in full, but does not attend the conference, there will be no refund of the booth rental fee. In addition, cancellation of a booth after February 28, 2022 will result in a full forfeiture of fees. REPRESENTATIVE FEES: The exhibit fee for each booth includes conference registrations for the designated company representatives. Additional conference registrations may be purchased at the reduced fee of $285 per person via the CSPD registration site. Additional booth fee is $875. ALL COMPANY REPRESENTATIVES WORKING IN THE EXHIBIT HALL MUST BE REGISTERED FOR THE CONFERENCE: All exhibitors must check in at the registration area upon arrival at the conference for a badge and conference information. Please register all persons in your booth so that a badge can be made in advance. Admission shall be by badge and badges are not transferable. Rights of an exhibitor shall not be assignable to any other firm or person. All exhibitors must behave in a professional manner and maintain a professional appearance and demeanor. EXHIBITOR’S RESPONSIBILITIES: CSPD will not be responsible for damage to uncrated materials, materials improperly packed, glass breakage or concealed damage. CSPD will not be responsible for loss or disappearance of the exhibitor’s materials after some have been delivered to the exhibitor’s booth. Similarly, CSPD cannot be responsible for disappearance of the exhibitor’s materials before the materials are picked up from the exhibitor’s booth for loading after the conference.

PRIZES: Representatives from the companies exhibiting at the conference are not eligible to win prizes. Prize winners will be eligible to win more than one prize. Individual exhibitors may determine if the prize winner needs to be in attendance at the time of the drawing. Exhibitors accept responsibility of delivery of their prizes to the winner. INSURANCE AND LIABILITY: Exhibitor agrees to protect, save and keep CSPD and the hotel forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between the hotel and CSPD regarding exhibition premises. Further, exhibitor shall at all times protect, indemnify, save, defend and hold harmless CSPD and the against and from any and all loss, costs (including attorney fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or any other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or part thereof. Additionally, CSPD shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty or other causes similar or dissimilar, beyond the control of CSPD. All exhibitors are responsible for arranging risk coverage with a suggested $500,000 of general liability coverage. EXHIBITORS PROPERTY: CSPD (and its conference host facilities) cannot assume responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident or other causes, but will use all reasonable care to protect them against such loss. In all case, occupants wishing to insure their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and when exhibits are being set up or dismantled, to protect against loss. CSPD (and its host conference facilities) cannot be responsible for any item left unattended or left in the Exhibit Hall during the times the exhibits are closed. RULES AND COMPLIANCE: Exhibitors agree to comply with rules and regulations as specified in the exhibitor package. NONCOMPLIANCE WITH EXHIBITOR RULES AND REGULATIONS: Each exhibitor and all its employees agree to abide by the rules and regulations given herein and by subsequent amendments and additions considered by CSPD management to be in the best interest of all exhibitors. Upon noncompliance with the rules formulated, CSPD management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor’s representatives, or exhibit in whole or part, with or without giving cause. If cause is not given, CSPD’s liability shall not exceed the return to the exhibiting company of the rental unearned at the time of ejection. If an exhibitor is ejected for violation of these rules, or for any other reason, no return of monies received shall be made. AMENDMENT TO RULES: These rules, regulations and conditions have been drawn for the purpose and intention of providing a wellbalanced, well-regulated, attractive, and successful exposition. Any and all matters or questions, not specifically covered by the preceding rules and regulations shall be subject solely to the decision of CSPD management. In an effort to provide the greatest good to the greatest number, CSPD management shall have full power to so interpret the rules and regulations or make such rulings as may appear to be for the best interest of the entire exposition and all amendments of the foregoing rules shall bind the exhibitors.

Profile for CA SPD

2022 CSPD/WSPD Annual Meeting - Sponsorship & Exhibitor Opportunities  

Download the document to fill out and submit the sponsorship form digitally. The California Society of Pediatric Dentistry (CSPD) extends a...

2022 CSPD/WSPD Annual Meeting - Sponsorship & Exhibitor Opportunities  

Download the document to fill out and submit the sponsorship form digitally. The California Society of Pediatric Dentistry (CSPD) extends a...

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