What are Paperless SOPs?

1

Business Process Xperts

What are Paperless SOPs?

SOP

Index Business Process Xperts

01

1. What are Paperless SOPs?

02

05 06

2. Progress Tracking

03

3. Process Upgradation

04

4. Accessible & revisable

5. Safety

6. Summary

2

1. What are Paperless SOPs?

3

Business Process Xperts

 Paperless SOPs are Standard Operational Procedures which are integrated into the IT systems or documented in a digital format  They can be integrated into different ticketing tools as well as BPM tools (Business Process Management tools).  We can include step by step details, the background of the process, notification details etc. in compressed formats  The members will be able to access the SOPs, regardless of the location  Paperless SOPs are easily saved and retrieved On the Go making the availability of the files, easy

Index

2. Progress Tracking

4

Business Process Xperts

 With the SOP’s being integrated into the BPM tools one can track the progress of the task without needing to check every step from the beginning.  This tool clearly indicates whether the task is in progress, pending or delayed, as per the timelines  Every employee who follows paperless SOP, will have to mark the current progress of the task to the step present in the workflow in the BPM software  This enables the organization to keep track and adherence to the timelines.

Index

3. Process Upgradation

5

Business Process Xperts

 Paperless SOP helps to detect undetectable mistakes and helps provide corrective actions as all the steps are well documented and tracked using the automation tools  One can easily identify the issue and derive corrective actions which helps change the total turnaround time for the process and helps rectify the workflow.  Paperless sops are not just a more efficient way to store a workflow but also helps save time and money  Ensures the ease of the employee completing the work & enabling him/her gain more focus and motivation towards the work

Index

4. Accessible & Revisable

6

Business Process Xperts

 One of the well-known advantages of paperless SOPs are the organizational benefits of the documents  The ability of an Organization to quickly locate and disseminate

informational

documents

enhances

the

company’s efficiency and professional outlook  BPM software have the ability to automatically backup and store the documents safely in the databases  They also have the ability to store the changes made and view the different version of changes made to the document.

Index

5. Safety

7

Business Process Xperts

 Storing traditional SOP is a time-consuming process and follows old outdated methods  This is followed by a presence of security to ensure there are no leaks or theft to the documents  Paperless SOPs within the BPM tool is equipped with advanced system protocols which use top-notch data security methods for storage of paperless SOPs over the cloud and prevent a data breach.

Index

6. Summary

8

Business Process Xperts

ď ą From Progress Tracking to Safety of the documents all can be achieved through Paperless SOP ď ą Paperless SOPs are the only implementable form of SOPs and should be developed by every organization who wish to organize & grow

Index

To know more about "Paperless SOPs", visit:

9



https://www.businessprocessxperts.com/what-are-paperless-sops/



https://www.businessprocessxperts.com/



For India & South Asia: https://www.yourretailcoach.in/



For Dubai & Middle East: https://www.yourretailcoach.ae/



For Africa: https://www.yourretailcoach.africa/

Thank You