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BUSINESS MEETINGS

YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC


¡Meeting Planning!

BACKGROUND IDENTIFYING THE NEEDS!!  Why? When? Where? Of your meeting.  Purpose of the meeting. This is

what it is to be achieved with the meeting.

 How many people you expect?  What is your budget?  What kind of meeting you need?

 Profile of attendees. To satisfy

their expectations.  Budget Analysis. We need to

We will need…

know if it is possible to carry it out.

The agenda The venue The Catering And a Back-Up Plan. YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC


¡Meeting Planning!

THE MEETING CONTEXT

The meeting objective: Feedback of the activities and results obtained in the project for now.

 The

Human Resources Department of Colombia's Central Bank is carrying out a project for the implementation of SAP Business Management Software in 2014. The project is in the second stage: INNOVAMIN. INNOVAMIN Objective: collect the information that will be migrated to the new system.

AGENDA

 To know the project results.  To establish the roles for the staff meeting in October. These meetings are scheduled for the end of each month. Date: On September 02nd, Monday Attendees: Project Team and representatives from the company responsible for the implementation of the software (14 people) Host – The project leader The name: How is going our project INNOVAMIN?

YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC


¡Meeting Planning!

THE ATTENDEES The project team Executives of the Human Resources Department    

Claudia Herrán Florez Isabel Vásquez Londoño Elena Roca M´causland Carlos Peña Camargo

 Works together every day.  All of them are Colombian.

*The executives needs to know how is going the project because they will evaluate the progress.

 "Our brains are at our sharpest in the morning” – says the team  The good food it´s basic for them.

Project Team -

The executives.

Paola Ayala Jaramillo Fabian Diaz Urrea. (Project leader) Luis Garcia Escobar Angelica Lopez Prieto Ana Morales Perilla Jairo Silva Velandia Alvaro Torres Murcia Kimberlyn Bolaños Guzmán Lina Bayona Gutierrez

 They don’t have much time for the meeting.  All of them needs to be in the office at the noon for more meetings.  They like typical food.

*All of them are an important part of the project, they are the voice of workers. They are the heads in each area of the HRD.

Representatives from SAP Company. -

The representatives.  The two of them are very spontaneous.  The project is so important for them and have the time for explanations.

Clemencia Lozano Duran Camilo Morales Quintero

*They know everything about the software and the progress in the implementation of SAP.

 They are always on time.

YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC


THE VENUE

¡Meeting Planning!

We need  A table for 15 people because it’s important that all the attendees sees each other’s for a good communication.  Not too much noise.  Space to look around and be comfortable.

The options for the venue 1. Archie´s Trattoria 2. Café Oma 3. Yanuba restaurant

 Near to the office it’s good for the executives.  A good looking place will be interesting for the project team.  “Space, lights and laughs” – say the representatives from SAP. YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC


¡Meeting Planning!

THE CATERING We need  A table for 15 people because it’s important that all the attendees sees each other’s for a good communication.  Not too much noise.  Space to look comfortable.

around

and

The options for the catering in 1. Archie´s Trattoria 2. Café Oma 3. Yanuba restaurant Here

YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC

be


¡Meeting Planning!

THE BUDGET

YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC


BUSINESS MEETINGS “A goal without a plan is just a wish.” ― Antoine de Saint-Exupéry

YIRLANY ANDREA LAGUNA ACOSTA PROTOCOLO ORGANIZACIONAL – ASISTENCIA GERENCIAL - UCMC

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PlanningMeetings  

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