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Getting Started Research

2013

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2

Before you arrive

Register as a Brunel student Registration is the process of formally becoming a Brunel student, and it takes place in two parts.

PART TWO

PART ONE

Contact your School to arrange a suitable date and time to arrive at University, and then ensure that you complete Registration before the end of your first month. Contact details for each School can be found on the Schools’ web pages, via www.brunel.ac.uk/schools.

The first part involves completing an online Registration task. You should do this at home through eVision (https://evision.brunel.ac.uk), Brunel’s online student portal. You will have received an email explaining how to complete the online task. Log in using your ‘my Applications’ username and password, then you will need to: • check that the personal details we hold about you are correct; • provide information about how you intend to pay your fees. Once you have completed the task, you will be asked to print a Provisional Registration Document. You should bring this with you to the second part of Registration. Don’t panic if you don’t have Internet access at home – you can complete the task when you arrive, but it will make part two of Registration much quicker if you can complete part one before arriving at Brunel.

The second part of Registration is completed in person when you arrive at Brunel.

You will need to bring your passport and any other relevant Registration documentation listed on page 4. We will complete all the required checks and issue you with your student ID card, and there will also be a further opportunity to arrange payment of your tuition fees.


3 Arrange your accommodation LIVING ON CAMPUS On-campus accommodation is allocated once you have met all the conditions of your offer. If you have completed an online Application Form and your application is successful, the Accommodation Office will contact you at this stage with details of your room on campus. You will be sent an allocation email including details of how to accept your Licence Agreement online. At the same time, you will be asked to pay a room deposit to secure your booking by a stated deadline date. You must accept the Licence Agreement and pay your deposit by the deadline stated in the allocation email, or your room allocation could be cancelled. If you have not requested a room on campus and would now like to do so, please submit an application form at https:// accom.brunel.ac.uk/apply. You will be asked to create an account through which you will manage your accommodation throughout your studies.

If you have any queries, please check the Accommodation website where you will be able to find the answers to most standard questions, as well as a Question and Answer Centre. If you are still unable to find the information you require, please contact the Accommodation Office: Tel +44 (0)1895 267900 SMS +44 (0)7860 023026 Question and Answer Centre http://accominfo.brunel.ac.uk Email accom-uxb@brunel.ac.uk Web www.brunel.ac.uk/services/ accommodation

LIVING OFF CAMPUS Either before your first year or in later years of study, you may decide to live off-campus. Whatever you’re looking for, your first port of call should be the Housing Office, which is dedicated to students’ needs and does not charge for its services. They run a number of schemes to help you find a great place to live. Tel +44 (0)1895 266187 Web www.brunel.ac.uk/services/ accommodation/living-offcampus


4

Before you arrive

What to bring with you DOCUMENTS FOR REGISTRATION • Passport (you cannot register without it, even if you have previously registered as a Brunel student – if you don’t have one, see www.brunel. ac.uk/student-guide) • Brunel offer email or another document containing your seven digit Student Number (usually starting 13) • Provisional Registration Document (you can print this once you have completed the online Registration task – see page 2)

• Original academic certificates plus certified English translations, if applicable (unless we have already seen them) • English language certificates (bring these if you are an international student or if your offer was conditional on achieving an English language qualification – unless we have already seen them) • Sponsorship letters (if you are receiving external sponsorship) • Visa, if you are an international student (make sure that you have a visa that covers the full length of your course)


5 GENERAL DOCUMENTS

• Washing powder

• Receipts from payments already made to Brunel

• Stationery

• National Insurance number card (in case you want to get a job)

• Money (there’s a bank and a cash machine on campus but it is useful to have some cash to start off with)

• NHS medical card (this contains your NHS number and your current GP’s details, and will make it easier to register at the campus Medical Centre) • Driving licence (if you have one) • Railcard and/or Oyster card DOCUMENTS TO ACCESS YOUR ROOM ON CAMPUS • Copy of your Licence Agreement • Photo ID (to confirm your residency) • One recent passport-sized photograph of yourself (to be kept on your records in your Hall) ITEMS FOR YOUR HALLS OF RESIDENCE • Kitchen – crockery, cutlery, pans, utensils, corkscrew/ bottle opener, food for the first few days, washing up liquid and scourers, tea towel • Bathroom – towels, toiletries, toilet roll

• Laptop/PC (if you have one)

If you are in Halls on campus, your room will contain a bed, wardrobe, bedside table, desk, chair, bed linen and duvet, bin and notice board. Your shared kitchen will contain a cooker, fridge, freezer, sink, kettle, bin, iron and ironing board, dustpan and brush, mop and bucket, and kitchen table and chairs. Please note that you will need to buy a TV licence if you watch or record programmes via any medium as they are shown on TV, or if you watch live streaming on a computer or mobile device. You can do this on the TV Licensing website (www.tvlicensing.co.uk).


6

Your first day

Moving into your accommodation See pages 8-9 for a map of Brunel, details of how to reach the campus, and the location of your Hall of Residence and the University reception. To find out more about any aspect of your room allocation, see the Accommodation web pages at www.brunel.ac.uk/ services/accommodation. If you have been allocated a room in a Hall of Residence, you should arrive at University at a time agreed with the Residences Office for your Hall. You can bring a car onto campus to unload your belongings.

COLLECTING YOUR ROOM KEY Room keys will be available from the Residences Office for your Hall (see the table opposite). See page 5 for a list of the documents you will need to bring to release your key and gain access to your room. For full contact details for your Residences Office, see the Residences web pages at www.brunel.ac.uk/services/ accommodation/residences. If you have been notified of your room details, you will also have received a copy of the Residences Rules and Regulations Booklet, which explains payments, facilities in your room and Hall, and much more. Alternatively, you can read the Handbook online at www.brunel.ac.uk/ services/accommodation/ publications-and-leaflets.


7 Halls of Residence

Key Collection Point

Bishop Complex (all Halls), Lancaster Complex (all Halls), Chepstow Hall, Clifton Hall, Faraday Hall, Saltash Hall

Residences Office, Bishop Complex

Isambard Complex (all Halls), Mill Hall, Fleming Hall, Galbraith Hall

Residences Office, Isambard Complex

SPECIAL ARRIVAL ARRANGEMENTS if you need to collect your room keys outside of normal hours (Monday to Friday, 8.30am-5pm) please contact your Residences Office to arrange this. If your plans change after you return your License Agreement, please inform the Accommodation Office in writing. You may be able to arrive early, but we cannot guarantee that your room will be available. Please fill in an Early Arrivals Request Form at http://bit.ly/earlyarrivalrequests. If you are going to arrive late, please note that any room found

to be unoccupied seven days after the start of the Licence Agreement will be reallocated and the deposit retained by the University. Please contact the Accommodation Office if you would like to discuss your late arrival. Tel +44 (0)1895 267900 Email accom-uxb@brunel.ac.uk

RESIDENCES STUDENT MENTORS Each Hall has a team of Residences student mentors – students who are employed by the University to help support and guide you. You will have the opportunity to meet them when you arrive.


8

Your first day

Security

Zone A

Zone E

1 Isambard Complex A–Q

Lancaster Complex 13 Borough Road Hall 14 Maria Grey Hall 15 Lancaster Suite Conference Office 16 Southwark Hall 17 Stockwell

2 Galbraith Hall 3 Fleming Hall 4 Mill Hall


9 Accommodation on campus

Main University Reception Main Reception

Main University Entrance

Zone F 5 Saltash Hall 6 Chepstow Hall 7 Clifton Hall Bishop Complex 8 Bishop Hall 9 Kilmorey Hall 10 Lacy Hall 11 St Margarets Hall 12 Faraday Complex Lancaster Complex 18 Gordon Hall

133238 110912


10

Your first week

Your first week MEET YOUR SUPERVISOR You will have been given the names of your two supervisors in your offer email, and it is important that you make contact with your primary supervisor during your first week at Brunel so that you can begin your research without delay. If you are unsure how to get in touch with your supervisor, contact your Academic School Office (visit your School web page via www. brunel.ac.uk/schools for details). VISIT THE GRADUATE SCHOOL The Graduate School acts as a hub for all postgraduate students at Brunel, and its staff champion postgraduate issues, encourage inter-disciplinarity, and support the development of postgraduate students. Centrally located opposite the Lecture Centre and next to the Quad, its facilities include: • 24 hour secure swipe card access, 365 days a year • storage lockers • kitchen with microwave, fridge, kettle, snack machine and cold water dispenser • postgraduate common room

• quiet study room with internet access • 24/7 Postgraduate Study Centre in the Library, with 40 workstations, printers and laptop facilities • laptops available for weekly loan Afternoon tea for research students is served at the Graduate School once a month, and all Brunel postgraduates are welcome at weekly coffee mornings. Check the website for details of all events. Web www.brunel.ac.uk/ graduateschool Tel +44 (0)1895 265935 Email graduateschool@brunel.ac.uk

RESEARCH INDUCTION Students joining in October or January can register for the one day Early-Stage Research Module, which provides an induction to research at Brunel. Students joining at other times of year will be invited to attend a brief induction presentation providing key information, and can then attend the next available EarlyStage Research Module.


11 RESEARCH SKILLS TRAINING The Graduate School provides a variety of resources to support research students. If you have any queries about your personal and professional development as a researcher, email graduateschool@ brunel.ac.uk and a Graduate Tutor will be pleased to offer advice. The Researcher Development Programme is provided exclusively for doctoral students and contract research staff to help you develop your skills. The Programme includes 350 hours of workshops in all aspects of research and skills development, including: statistics and SPSS; time management; planning your career; preparing for your viva; leadership skills; thesis writing; critical thinking; publishing your research; media skills; and presentation skills. Face-to-face workshops and seminars are supplemented by online resources and courses which can be accessed through the University’s Virtual Learning Environment (VLE) – find out more about Brunel’s VLE on pages 12-13. Online resources include structured eLearning on topics such as Research Methods for the Arts/Sciences, Career Planning, Ethics, Getting Published,

Entrepreneurship, Research Integrity and Research Leadership. A Graduate Learning and Teaching Programme is also on offer for those involved with or interested in teaching in higher education. Once you have your Brunel Network account details (see pages 12-13), you can access the intranet and register to attend any of the courses on offer at https://moss.brunel.ac.uk/ SiteDirectory/graduateschool/ training (follow the link on the left to Research Students). The Graduate School also organises larger events such as an annual Poster Conference, Summer Enterprise School, and Saturday Schools for part-time researchers. GET YOUR NUS EXTRA CARD Your NUS Extra card gives you discounts at Amazon, McDonalds, Ticketmaster, Odeon, Megabus, Accessorize and many more local and national companies. (Please note that discounts are subject to change - see the web link below for the latest pricing and more information.) Pick up a card from the Hamilton Centre in your first week, or get one online via the UBS website. Web www.brunelstudents.com/NUS


12

Your first week

Arrange computer and Internet access Brunel students can access a range of computer services. If you have any questions, contact Computing Support.

PASSWORD SELF SERVICE

Web www.brunel.ac.uk/computingsupport

Register for Password Self Service at www.brunel.ac.uk/ password. This allows you to manage your password should you forget it or need to change it.

EVISION

@MY.BRUNEL

eVision is the online student portal – you may have used it to access ‘my Applications’. You will also use it to complete part one of Registration, as well as to pay fees, update personal details, find information on modules and results, and enrol for subsequent years.

@my.brunel is a collection of applications including email, calendars and contacts, based on Google Apps. Your student number is your username, along with your Network account password.

Check your own portal at https://evision.brunel.ac.uk. BRUNEL NETWORK ACCOUNT Shortly after you complete the online Registration task (see page 2) your Network account details will appear in your eVision portal. These give you full access to your account, the intranet, and space in which to save work (your Home or H:drive). You can use your Network account details in work areas around campus. Some are open 24/7 and provide self service print, photocopy and scan-to-email services.

Staff will usually communicate with you via email, so check your messages regularly at www. brunel.ac.uk/webmail. VIRTUAL LEARNING ENVIRONMENT (VLE) Blackboard Learn is Brunel’s VLE. Your teaching team will use it to communicate with you, organise activities, make available online module- and course-related materials, and set assignments. You can log in at www.brunel. ac.uk/blackboard within 24 hours of obtaining your Network account details. The log in page provides help and resources, or visit the Student Centre for specific problems (see page 14).


13 BRING YOUR OWN DEVICE (BYOD) Brunel’s Connect services allow you to connect registered personal networkable devices, such as laptops, tablets, smartphones or games consoles, to the University network. Once you have your Brunel Network account details you will be able to register each of your devices on the Connect Portal. You can do this either on or off campus. You can also subscribe to ResNet and WiFi@Brunel (see below) via the Connect Portal (some usage restrictions may apply). Web http://connect.brunel.ac.uk

RESNET ResNet is the hardwired (Ethernet) network in Halls of Residence. It provides every study bedroom with a computer network outlet into which you can plug your computer to access to the Brunel network and the Internet. The ResNet outlet has a connection speed of 100mbps with Internet access of up to 40mbps. The University takes a minimalist approach to restrictions aside from those considered necessary for the security of the network.

Please note that the ResNet service requires a standard Cat5e network cable which you can purchase either before you arrive or from your Residence Manager or the Computer Centre IT store. RESNET WIFI@BRUNEL This is the wireless (WiFi) network in all Halls of Residence and academic buildings and most social amenity buildings, enabling you to connect your wireless enabled devices to the Internet, via the Brunel network. Wifi@Brunel is a web browsing service intended for laptops, tablets and other mobile devices. As such there are some restrictions and limitations to the type of internet activity that is supported. Wifi@Brunel enables the connection of wireless devices that are compatible with 802.11g/n WPA2 Enterprise on both the 2.4GHz range and the 5GHz range at a connection speed of up to 300mbps, with internet access of up to 40mbps. The Wireless network called SignUp4Wifi@Brunel is a dedicated open network that will only allow access to the connect portal for the initial device registration process. Once your device is registered, this network should not be used and you should connect to Wifi@Brunel.


14

Your first week

The Student Centre The Student Centre provides many central support services and should be your first port of call for any administrative enquiries, including: • Student Records and general administration, including enrolment, name and address changes, and travel discounts • Finance issues including tuition and accommodation payments, student loans, scholarships and emergency loans • Accommodation enquiries including payments, vacating procedures, deposits and refunds • Permits to park on campus, including applications, lost/ damaged permits and vehicle changes (in the first instance, apply online via https://evision.brunel.ac.uk)

• Student ID cards, including replacement cards and access enquiries • Assistance with eVision and Blackboard Learn, including logging in, password resets and task activity support • Student letters and visa extensions, including bank, council tax and student status letters (many of these can also be requested via https://evision.brunel.ac.uk) Location Ground floor Bannerman Centre, open Mon, Tues, Thurs 10am‑4pm and Weds, Fri 9am-3pm Web http://intranet.brunel.ac.uk/ studentcentre Tel +44 (0)1895 268268, lines open Mon-Fri 10am-4pm Email student.centre@brunel.ac.uk

Brunel International Brunel International assists international students at every stage of their studies, and has dedicated teams to help with queries including immigration, finance, welfare and free English support for non-native speakers.

Some services are available to all students, such as free foreign language courses, social events and the Family Club. Location First floor Russell Building Web www.brunel.ac.uk/international


15 Fees, funding and academic prizes Full fees and funding information can be found online at www. brunel.ac.uk/courses/pg/ postgraduate-fees. These pages also contain information about extracurricular Brunel scholarships for music and sport, and links to other financial help that you may be able to access once you arrive at University such as the Disabled Students Allowance (DSA), Childcare Grant, Parent’s Learning Allowance and Adult Dependants Grant.

RESEARCH STUDENT POSTER CONFERENCE PRIZES

The following academic prizes are also available once you have started your research.

Prizes of £500 are awarded to the five best entrants.

TRAVEL PRIZES The Vice-Chancellor’s Travel Prizes of up to £500 are open to any research student who has had a paper or poster accepted at a national or international research conference. There are four closing dates throughout the year (at the end of October, January, April and July). Forms and criteria are available on the Graduate School website at www.brunel.ac.uk/services/ graduate-school/researchstudent-prizes/travel-prize.

The annual Research Student Poster Conference, organised by the Graduate School, showcases the high calibre of student research across campus. It provides research students with a peer-reviewed platform for showcasing their work, offers an impetus for students to engage in professional development and is an opportunity for networking with staff and students from across the University.


16

Useful information

Dates to remember Autumn Term 23 September – 13 December 2013 Spring Term 6 January 2014 – 1 April 2014 Summer Term 23 April 2014 – 29 August 2014

University services You will also want to sign up for a number of other services and facilities – have a look at the following links to find out more about life at Brunel.

Jobs and volunteering www.brunel.ac.uk/pcc

Faith and religion www.brunel.ac.uk/life/ lifestyle/faith-and-religion

Medical Centre www.brunel.ac.uk/life/welfare

International Pathways and Language Centre (IPLC) www.brunel.ac.uk/international/iplc

Disability and Dyslexia Service www.brunel.ac.uk/life/welfare/dis

Advice and support www.brunelstudents.com/advice

Counselling www.brunel.ac.uk/counselling

Academic Skills Service (ASK) www.brunel.ac.uk/ services/library/ask

Sport and fitness www.brunel.ac.uk/life/sport Arts Centre www.brunel.ac.uk/artscentre

Student Centre http://intranet.brunel. ac.uk/studentcentre

Every effort has been made to ensure the accuracy of the information in this brochure and the University will take all reasonable action to deliver these services in accordance with the descriptions set out in it. However, the University reserves the right to vary these services, using all reasonable efforts to offer a suitable alternative. All costs, rates and prices stated in this brochure are subject to amendment and should be taken as a guide only. Students are encouraged to familiarise themselves with the University’s summary of terms which is published on the web at www.brunel.ac.uk/about/administration before accepting a place.

5518a 120613

Library www.brunel.ac.uk/services/library


Getting Started: postgraduate research students