Secondary Parent Handbook
Table of Contents Welcome from the Headteacher
Academic Term Dates 2017 - 2018 â€¨
Arrival and Departure Procedures
What Your Child Will Need for School
Health and First Aid
Role of the Parent
Educational Visits and Residential Trips
Using English in School
Welcome from the Headteacher Dear Secondary Parents and pupils It is our pleasure to welcome you to the 2017-2018 school year at The British School Yangon and to our new Min Dhamma Secondary Campus! We are hoping that this interim campus provides a “true” secondary feel for our students for this year! We extend a very warm welcome to all new and returning pupils and parents as we enter our third year here in Yangon. Our aspiration is to provide a World Class Education for all pupils in our growing community that incorporates our Early Years, Primary and Secondary schools We are looking forward to providing your child with an outstanding educational experience. We will continue to build on our reputation of excellence as we seek to meet the needs of all pupils enrolled in our school. Our staff members are enthusiastic and passionate about teaching, and bring a wealth of experience and expertise. Please ensure you introduce yourself to any of our new secondary staff! At The British School of Yangon we have created a stimulating, safe and positive learning environment, with high expectations of achievement, endeavour and behaviour. We are committed to developing a curriculum which will motivate our pupils to become independent, life-long learners. As the British School’s Headteacher, my role is to establish a culture that promotes excellence, equality and high expectations of all pupils. We value the opinions of our parents, therefore please feel free to send an email to the relevant secondary staff member should you have any questions at all. Parent input is invaluable and I look forward to working with you in the most important job you have - educating your child. We hope you will find this handbook useful and look forward to working closely with you to ensure the success of our pupils. Regards,
Mr. Adam Johnson Headteacher
Academic Term Dates 2017 - 2018 Autumn term 14th August 15th August 4th October 5th October 6th October-13th October 13th November 15th December
- Meet the Teacher (Parents, students & staff) - First day of Term One - INSET DAY (No school for children due to teacher training) - Holiday (Full Moon of Thadingyut) - Half-Term - Holiday (National Day) - Last day of Term One (School finishes at 11:30am)
Spring term 8th January 9th February 12th February 2nd March 10th April
- First day of Term Two - INSET DAY (No school for children due to teacher training) - Holiday (Union Day) - Holiday (Peasants Day) - Last day of Term Two (School finishes at 11:30am)
Summer term 23rd April 30th April 1st May 21st June 22nd June
- First day of Term Three - Holiday - Holiday (World Labour Day) - Last day of Term Three for EYFS - Speech Day
Last day of Term Three (School finishes at 11:30am) Upcoming Events Monday August 14th - Family ‘Meet the teacher’ day (no classes today). Each family will spend 20 minutes with their new class teacher. Timetables will be shared and potential/past targets discussed and shared. Please note: ● For details of the above and all future events, holidays and terms dates please refer to the Parent Portal Calendar ● You will receive a welcome email with your login details and password for the parent portal ● Please click here to access the parent portal
School hours (Monday – Friday) Secondary School Time 07:00 – 07:30 07:30 – 07:45 07:45 - 8:40 08:40 - 09:35 09:35 – 09:55 09:55 - 10.50 10:50 - 11:45 11:45 - 12:30 12:30 - 13:25
Event Children welcomed into classrooms Registration Lesson 1 Lesson 2 Break time Lesson 3 Lesson 4 Lunch Lesson 5
13:25 - 14:20 14:20 - 14:30
Lesson 6 End of Day Registration
The last day of each term will be an 11.30am finish You will be informed of the days on which your child has PE and Swimming classes. It is essential that pupils arrive at their classrooms for registration so that they do not miss any important information about the day. Please understand that class teachers will not be available to meet with parents once the school day has begun. All children who arrive after 7:30 will receive a late slip. The late slip is passed to teacher who will then update the class registers as part of our fire procedure.
Arrival and Departure Procedures It is essential that our pupils are supervised at all times for their security and safety. Therefore, we request that pupils do not arrive at school before 7:00am. All pupils can go to classrooms for 7:30am. Children will be supervised from 7:00am onwards. Children who are in school before 7:00am will not be supervised. Collection of Children All pupils are to be collected from their form room. Please ensure that you or your designated guardian collects your child from the form tutor at the end of each day from your child’s classroom. Please be aware that a member of school staff needs to hand your child over to you. Therefore, please assist this process by ensuring your teacher is aware you have received your child. Please also ensure that you have your parent/guardian identification badge. Those pupils using the school bus service will be collected by the Bus Monitor and safely taken home. Please collect your child at 2:30pm. On the last day of each term, school finishes at 11:30am. A Bus Monitor will take pupils using the school bus onto the bus. If, for any reason, you have been delayed, please telephone/email the school so that we are aware and can inform your child to avoid any unnecessary anxiety. If you are unable to collect your child, please inform the school at your earliest convenience as to who will be collecting your child. For security reasons, teachers will not release a child to an unauthorised person. 5
Departing the school by car To ensure the safety for all pupils we ask that you wait for the arrival of your car in the dining area. Please keep a watchful eye on security who will signal to you when your car arrives and you are free to proceed to the exit. To help with this please make sure your vehicle has a British School sticker clearly visible. We ask that you do not crowd the doorway while waiting – a clear reception area will allow everyone to leave quickly and creates a smoother, safer departure for everyone.
Security There is no issue that the school takes more seriously than the safety of our pupils. We have security guards at the front gate to ensure unauthorised personnel do not enter the school grounds and all visitors entering the school are required to sign in and out. All families will be asked to have their photographs taken or send in electronic photos so that ID cards can be made for any adult picking up a child. No adult will be allowed on the school grounds without their ID card. Please support us in this. It is essential that we have an accurate record of who is authorised to collect your child and their photograph in order to make an ID card. We will not release a child to the custody of a different adult unless we have received notification from the child’s parent. If you need to collect your child during the school day please ensure that you inform your child’s form tutor in advance. Parents will need to sign in, then they may go to collect the child from the classroom. Parents should provide the school with at least two contact telephone numbers in case of emergencies. It is vital that you inform the school (or update your details on the Parent Portal) of any changes to these contact numbers.
Enrichment The Enrichment programme offers a range of activities including sports, music, art, and languages. The opportunity for pupils to develop interests beyond the classroom is an integral part of the school. Enrichment run on a Tuesday afternoon between 12.30-2.20pm. Enrichment is organised by staff members and outside instructors. You will be notified of the Enrichment options on offer in advance so that you can assist your child in choosing their preferred activities. Once an enrichment activity is chosen for each term, it is important that the pupil remains committed to that activity.
School uniform School uniform is compulsory for all students attending the school. We believe that wearing school uniform in a proud and smart manner promotes positive self-esteem and, therefore, is integral to the ethos of the school. All students are expected to arrive at school every day in clean clothes, which are to be worn in a tidy manner. We expect our students to take pride in their school uniform. Blazers may be worn on any day but are compulsory for assembly days when all students will be required to wear their blazers every week. All students should wear formal school uniform each day. You will be informed when your child has a swim or PE lesson at the beginning of the school year. Students will have access to shower and changing facilities at the swimming pool and on site. The school expectation is that all students will change back into formal uniform following all PE and swim lessons, unless it is the last lesson of the day when students may return home in their PE kit. Footwear is an important aspect of the school uniform; the correct socks and shoes complete the uniform. The normal school shoes should be a formal, sensible style made from black polished leather. Trainers are not acceptable. PE footwear should be a plain style trainer/tennis shoe with non-marking soles. Below is the set uniform for Secondary children:
Girls: blazer, white shirt, skirt, blue, black or grey socks, tie, parents to purchase black leather school shoes separately. Boys: blazer, white shirts, shorts or long trousers, blue, black or grey socks, tie (blue/yellow stripe), parents to purchase black leather school shoes separately. PE: T-shirt, Shorts, White Ankle Socks, trainers to be purchased by parents separately, house shirt (Red, Green, Yellow and Blue), bathers, splashback, swimming at, towel. Additional Items: school rucksack, jumper (optional) sun cap, hairband. Pupils are also expected to bring their own stationery (including blue or black pens, and green pen/biro), mathematical geometry set (ruler, protractor, compass, set squares) and scientific calculator. General Appearance Dress should at all times be smart, inoffensive and appropriate for the school environment. Pupils should present a clean and tidy, and well-groomed appearance. No body and/or facial piercing are to be displayed during the school day. Unobtrusive discreet make-up may be worn. Jewellery should be discreet. All jewellery must be removed before PE/sport. Unconventional and/ or extreme hairstyles will not be allowed. All long hair must be tied back for PE/sport. Any hair colouring should be in natural tones. For safety reasons the wearing of earrings (except studs), or other jewellery (metal or plastic) must not be permitted during sporting activities, PE or swimming. They represent potential hazards to all participants. Medical, professional and occupational safety advice confirms that they should be avoided at all times. Hair should be worn in a neat style. Please note that mohicans, tramlines and bright colours are not considered appropriate hairstyles for school. Any hair colouring should be a natural colour. If a student attends school with a hairstyle that is deemed inappropriate, the Head of Secondary will inform the parents and request a more suitable style. Make up should be natural and nail varnish is not permitted in school. Furthermore, a student may be required to wear hair tied back and/or to remove jewellery if it is deemed hazardous to an activity.
What Your Child Will Need for School Water Bottles: • Each student will be asked to bring their own re-useable water bottle to school • It should be clearly labelled with the name and class of the student • The bottle will be returned home at the end of each day to be washed • Only water should be contained in the bottles - no juice, carbonated drinks or flavoured drinks • Water dispensers will be available at school for refills whenever required
Resources All Secondary students are expected to bring a pencil case to school every day with personal items needed for the school day. These items include black, blue and purple pens, a ruler, pencils, coloured pencils, rubber/eraser, pencil sharpener, compass and protractor. This pencil case should be brought to school in a bag where other personal items may be kept. Students are responsible for ensuring that they bring their school laptop fully charged to school every day. Prohibited Items It is school policy not to bring the following items to school: • Chewing gum and sweets • Toy or real weapons of any kind including guns • Toys or games unless at the request of a teacher
School Lunch A hot and nutritious lunch is served to all children in school. School lunches are paid for in advance along with tuition fees. If you have not already informed the school that your child has dietary restrictions (whether for health, religious or allergy reasons), please do so immediately. We will inform the school kitchen and special arrangements will be made to provide suitable alternatives. Please note that BSY is a nut free school. Snacks This should consist of fresh fruit or a wholesome, nutritious snack. BSY discourages sugar-laden foods for health reasons and also because they can often have a negative effect on concentration and learning. Please note that, due to existing serious allergies present within the school, snacks with nuts are not allowed.
Behaviour Our school’s code of conduct aims to achieve a positive atmosphere in which more time is spent on teaching and learning. We recognise that the school has a critical role to play in developing selfdiscipline in pupils. We aim to establish acceptable patterns of behaviour and to encourage pupils to develop a sense of responsibility, self-respect and a respect for other people, property and the environment. It is essential for parents and the school to work in partnership so that the values encouraged by home and school are mutually reinforced. The following outlines the key expectations we have of pupils: ● ● ● ● ●
Treat everyone with respect and courtesy Behave in a way that aids learning during lessons Walk at all times when indoors Hold doors open for others Make sure that classrooms and playgrounds are kept clean and tidy 9
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Greet the teacher and guests in the school Speak and listen in turn Always look after classroom resources and ensure that furniture and resources are tidy at the end of lessons Do not leave the classroom without the teacher’s permission No eating and drinking in the classroom – except snack times. Pupils are responsible for clearing trays, plates, etc., after break and lunch
All students are encouraged, taught and expected to demonstrate high standards of behaviour. We value highly the qualities of self-discipline, self-respect and respect for others and their property. We encourage all students to act as positive citizens and bullying will not be tolerated at our school.
Merit system On entry to the school, each pupil will be allocated a ‘House’; members of the same family will be placed in the same house. We always seek a balance of male and female pupils in each one. The house names and colours are as follows:
The whole school is involved in the house system and each teacher will be part of a house. There will be regular house assemblies held throughout the year. The first meeting elects house captains for each house. The House system comprises two parts: 1. Rewards system, where students gain merits for attainment and approaches to learning. 2. Inter-house competitions such as sports days, swimming galas, poetry and music competitions. Awesome Achiever is awarded weekly in the assembly. Each week a different subject nominates a student who has made excellent progress in their subject either academically or through approaches to learning. Central to our rewards system, as a daily occurrence, teachers award merits for attitude to learning 10
and achievement in academic work, extra-curricular activities or for a positive contribution in the everyday life of the school. The merit is entered onto the student record and acknowledged as a fine achievement for any one individual. It has a high profile reward and is highly valued. Merits for academic effort or achievement count toward an overall House Cup. Head of Secondary and Student Leadership assemblies are the forum for the awarding of numerous other awards and commendations for achievement, effort and contribution to school life. Positivity, encouragement, recognition and reward should be the driving force in behavioural management in the school. It is essential to recognise that all pupils are capable of achieving commendations for ‘attitude to learning’ as this aspect of school life is always judged against a pupil’s level of ability. Speech Day prizes include many accolades for academic, sporting, extra-curricular merit and for contribution to school life.
School Bus The school buses are an extension of the school, and the same high expectations are still in place for all the pupils. Bus monitors are present on each school bus to keep pupils safe. They are, in effect, the ‘teacher’ on the bus and should be listened to carefully and treated appropriately. There is often a wide range of ages present on a bus, and the older pupils especially are encouraged to be mindful of how they behave and what they choose to talk about. Consequently, there should be no inappropriate: ● ● ● ●
Language Conversations Behaviour Music
If there are problems with a pupil on the bus then the following procedures will be followed: First time: Second time: Third time: Fourth time: Fifth time:
Verbal warning Verbal warning and a phone call home Phone call home and a day off the bus Phone call home and a fortnight off the bus Expulsion from the bus service
If the pupil continues to misbehave, the pupil may be refused access to the bus service. Such incidences are recorded. The class tutor makes any warnings and phone calls to parents. In the case of repeated warnings, the class tutor notifies the Deputy/Headteacher, which may result in further action being taken. To ensure the buses run to time, we ask parents to give 24 hours notice if their child will not be using their usual bus service either to or from school. Role of the Bus Monitor • All buses must have a bus monitor who can be clearly identified by their I.D. • The bus monitor ensures that all the correct children leave school on the correct bus. • The bus monitor ensures that all children wear seat-belts and remain seated throughout the journey. No children are permitted to sit on the front seat. 11
• • • •
The bus monitor carries a mobile telephone and will call or text parents if there is any delay to the service on either the outward or return journey. The bus monitor will attempt to contact parents if the child is not waiting at the bus stop as expected, but the bus will wait only 3 minutes before leaving. If there is a problem with the student’s behaviour on the bus, the bus monitor will point out the problem and request that it stops. It is expected that students will conform to the request. If students do not respond, the bus monitor will report the incident to the Bus Co-ordinator, who in turn will report this to the school administration who will then inform the child’s class teacher. The bus monitor will be required to fill in the details of the incident in the behavioural form which is to be forwarded to the Service team.
Attendance Regular daily attendance is essential if students are to achieve their potential. We ask that parents support attendance at school wherever possible. Absence from school for reasons which are neither health-related nor involving an emergency are strongly discouraged and should be kept to a minimum, since frequent absence can result in the student falling behind - perhaps seriously - in his/her studies and/or missing key assessments. Parents who are aware of such future absences should inform the class teacher/tutor and seek permission from the Headteacher as far in advance as possible. If students are unable to achieve the standards required to enter the next year group due to poor attendance, the following actions may take place at the discretion of the Headteacher: 1. 2.
The student will be asked to repeat the year The student may be asked to withdraw from the school
Please note that it is not school policy to provide work for students who are absent. Parents will receive notification of the number of absences in the end of term report. Absence through sickness While regular daily attendance is important, sometimes absence is unavoidable through sickness. Please inform the school if your child is unable to attend school for health reasons. Please telephone as early as possible after 7.45am and leave a message for the class tutor. If your child uses the bus service, it is important that you inform the school/bus monitor as soon as possible in order to avoid delaying the bus. If your son or daughter becomes unwell and the class teacher/tutor feels that s/he may not be well enough to participate in lessons, the student will be referred to the school nurse on site. After further observation, if the student is clearly not well enough to return to class, you may be telephoned to collect your child. Please be aware that it is the responsibility of the parents to collect an unwell child, and that the school cannot provide a driver in such circumstances. Please ensure that school always has updated contact phone numbers.
Health and First Aid The school employs a full-time qualified nurse on site and many of our staff are first-aiders who can deal with day-to-day matters such as cuts or bruises, and pupils who feel unwell whilst at school. In the unlikely event of a more serious incident occurring at school, parents will be telephoned to inform them of the accident and if deemed necessary, they will be asked to meet the child and the School Nurse at school who will support them in getting to the hospital. Payment of medical care is the responsibility of the parent. In order for us to ensure the health and safety of your child, please advise us of any medical problems your child may have. Please ensure that the health questionnaire has been completed. Children are not allowed to attend school in these conditions: ● If your child’s temperature is above 38 degrees Celsius ● If your child has been vomiting or has diarrhoea (in last 24 hours) ● If your child has been coughing for an extended period of time, has green/yellow nasal discharge ● If your child has red eyes producing discharge or a sore ear. If your child has been diagnosed with any contagious diseases, please notify the school immediately and keep your child at home. You will need a letter from your doctor to say your child is safe to return to school. Medicine for Students Academic and administrative staff are prohibited from giving any medication to students whilst on site. School nurses require a prescription from a doctor with the doctor’s signature and stamp in order to administer any medication to a child. If this cannot be provided, a family representative known to the school will need to give medicine to the student.
Role of the Parent At the British School Yangon (BSY) we acknowledge the importance of involving our parents in their child’s education and we encourage the support of parents throughout the school. Parents are often invited to support activities, open days and curriculum days in order to be involved in school life as much as possible. Each tutor group will elect a parent class representative who will act as a liaison with the class tutor for such events. In addition to your role within school we also encourage your support with your child’s learning at home. At BSY we consider homework to be an excellent way to review or reinforce work taught in school rather than a way to extend learning. Throughout the year there will be a variety of opportunities for parents to become actively involved in the school community.
Home/School Communication At the British school we greatly value working in partnership with parents and guardians to ensure the very best for your children. As part of this, we place a strong emphasis on opening up many avenues of communication between parents and teachers. Please take the time to read the following to help you understand the different ways that we can share information with each other. Daily communication: ● Parent Portal Calendar. https://schoolportal.force.com/parents/login The calendar contains dates, events and notices relevant to your child or children. All information that requires parents to act will be in the calendar. An email will be sent to parents if there is a change in the calendar within two weeks of the relevant date. As it is important that parents regularly look at the calendar we send automatic reminders every Sunday to parents that have not logged in to the parent portal for a while. ● Parent Portal Blog. You are invited to follow and participate in any blogs that relate to your child (e.g class blog / sports team blog / head of primary or secondary blog / whole school blog). In these blogs you will find information about what is going on in class, photos and videos of your children at work, team lists and updates on competition results. ●
Essential Communication: Email. In addition to posting in the relevant parent portal blog, an email will be sent out if it is imperative that parents receive information and the information is not something that would usually show in the Parent Portal Calendar. This may be a letter from the headteacher informing parents of important changes or initiatives at the school. This may also be in an emergency.
Individual Email. You will be given the teacher’s email address and can email them at any time. Emails are checked regularly and will be replied to. Obviously, teachers will not be checking emails whilst teaching so please allow them 24 hours to respond to your email. Please ensure your email addresses are up-to-date.
Termly communication: ● Knowledge Organisers. At the beginning of term 1 class teachers will share all curriculum information to inform parents of the topics and objectives that will be taught in the coming term. ●
School Reports. Each term you will receive a report on your child’s progress and attainment. This will contain attainment and approaches to learning grades on a short report, and personalised comments on a full report.
Reporting. All pupils will receive two progress reviews, two full reports, and two parent consultations per year. Progress Reviews are interim reports intended to provide a brief update of on attainment and attitude to learning, and to set subject targets. Progress reviews also contain a summative tutor comment. The first progress review can be viewed electronically towards the end of September. The key purpose of reporting is to summarise progress and inform pupils and parents of the steps needed to improve their work.
Parent/Teacher Consultation Evenings are held twice per year. Appointments last for five minutes per subject. During these meeting, teachers and tutors will discuss with parents the academic 14
progress of pupils as well as personal and social matters. Again, exact dates are provided in the school calendar published on the school’s website.
Parents need not wait for an official opportunity to meet with teachers, but are kindly requested to make an appointment if the member of staff is not available and will prevent any disruption to the teaching day. Parents who wish to meet with the Head of Secondary or a teacher should contact the school either by telephone or email. Parents will always be contacted immediately should any important issues arise between formal reporting points.
Additional information and correspondence during the year: ●
Meet the Teacher. During the first week of Term 1, a ‘Meet The Tutor’ day will be held, during which time parents will be invited to visit the form room of their son or daughter and gain an insight into secondary school life and routines. It is also an opportunity for the tutor to share important information about class procedures and expectations.
Class Timetable. This timetable indicates which activity your child is doing at what time during the week.
Open Door Policy: We are very pleased and willing to meet to discuss anything parents should wish to address. Please just let the teachers know and we can arrange a time that is agreeable to both parties.
Newsletter. School newsletters will be published on the Portal and the school website every half term. It includes articles from staff and students and photos celebrating what the children have done throughout this period.
In order to maintain consistent lines of communication, we ask that you ensure that your contact details including mobile phones and email addresses remain regularly updated with the school office. This can be done via the portal. Curriculum As an independent school we follow the National Curriculum of England, but are not bound by its constraints. Instead we select the best parts of this to provide an education that is suitable for our pupils. The teaching and learning at Key Stage 3 therefore reflects the key concepts of the National Curriculum, and in addition reflects local cultural conditions and allows for extended opportunities and thorough preparation for IGCSE and A-Level.
Curriculum Outline 2016 – 2017: Hours per week Maths English Science MFL (Chinese or Spanish) Computing Geography
Year 7, 8 & 9 4 5 3 3 1 1
History Drama PE Music Art Creative Arts (Art, Music & Drama) Enrichment PSHE/ Assembly Weekly Total Non curriculum Time 07.30-07.45 Registration.
1 1 3 1 1 1 2 3 30
Homework Homework should be: • Manageable for parents, students and teachers • Linked to the students’ knowledge organiser or a related task • Regarded as important and monitored by parents and teachers • Clearly understood by all students in term of objectives and feedback An example homework timetable:
Science & Computing
30 Minutes Reading
Science & MFL
30 Minutes Reading
Additional projects and tasks will be set as and when required to enrich the curriculum further.
Year 7 and 8 Approximately 30 minutes per subject per week. Year 9 Approximately 30-45 minutes per subject per week. Homework set will be recorded in the pupilâ€™s planner.
Educational Visits and Residential Trips Educational visits are crucial opportunities to learn beyond the classroom. In the secondary school, we offer the opportunity for our students to enjoy a residential trip with their respective year groups. These opportunities are of great benefit in supporting independence, maturity and self-esteem. For those students in Year 9 that enjoy a real challenge, we offer the opportunity to complete the British Schools Foundation (BSF) Award. This award is designed to enhance the life experience of students through personal challenge and work in the community.
Using English in school English is the first language of the school and we encourage it to be used as much as possible by all Secondary pupils. It is the one common language that all pupils will share and therefore has the capacity to unite all pupils. Students in Secondary School are therefore expected to be using English throughout the day.
Staff Contact Details Teacher
Mr. Matthew Gilberthorpe - Head of Secondary Academic (Geography)
Miss. Jodie Ramskill - Deputy Head of Secondary Pastoral (Geography and History)
Mr. Jon Taylor ( 8A form tutor and Mathematics)
Mr. Daniel Nelson (8B form tutor and Mathematics)
Mr James Collingwood (9 form tutor and English)
Mrs. Rebecca Kearon-Wiles (7A form tutor and English)
Miss. Aida Nausia (Science)
Mr. Laurent Moseley (9A form tutor, Computing and PE)
Miss. Beisy Matos (7B form tutor and Spanish)
Miss Liye Zhou (Chinese Teacher)
Mr Weizhong (Matt) Chen (Chinese)
Mr. Anselm CarrJones (Music)
Miss. Theigi Aung (Art)
Mr. James Whiston (PE and Swim)
Mr. Tomos Nicholls ( iPGCE Student Music Teacher)
In Summary We hope that this handbook provides an informative introduction to the school. Of course not every piece of information will be here and if you should need any further guidance, please feel free to contact the appropriate member of the school for further advice. We look forward to working with you this year.