Early Years & Primary Parent Handbook
Table of Contents Welcome from the Headteacher
Academic Term Dates 2017 - 2018 â€¨
Arrival and Departure Procedures
What Your Child Will Need for School
Health and First Aid
Role of the Parent
Educational Visits and Residential Trips
Welcome from the Headteacher Dear Parents and pupils It is our pleasure to welcome you to the 2017-2018 school year at The British School Yangon. We extend a very warm welcome to all new and returning pupils and parents as we enter our second year here in Yangon. Our aspiration is to provide a World Class Education for all pupils in our growing community that incorporates our Early Years, Primary and Secondary schools We are fortunate to be governed by the Executive Board of The British Schools Foundation, a network of schools established across the globe. We are looking forward to providing your child with an outstanding educational experience. We will continue to build on our reputation of excellence as we seek to meet the needs of all pupils enrolled in our school. Our staff members are enthusiastic and passionate about teaching, and bring a wealth of experience and expertise. At The British School of Yangon we have created a stimulating, safe and positive learning environment, with high expectations of achievement, endeavour and behaviour. We are committed to making the curriculum accessible to all pupils through utilising a range of teaching styles and state of the art technology, which will motivate our pupils to develop independent, lifelong learning skills. As the British Schoolâ€™s Headteacher, my role is to establish a culture that promotes excellence, equality and high expectations of all pupils. We value the opinions of our parents, therefore please feel free to send an email, call or arrange a visit. Parent input is invaluable and I look forward to working with you in the most important job you have - educating your child. We hope you will find this handbook useful and look forward to working closely with you to ensure the success of our pupils. Yours sincerely,
Mr. Adam Johnson Headteacher
Academic Term Dates 2017 - 2018 Autumn term 14th August 15th August 4th October 5th October 6th October-13th October 13th November 15th December
- Meet the Teacher Day - First Day of Term One - INSET DAY (No school for children due to teacher training) - Holiday (Full Moon of Thadingyut) - Half-Term - Holiday (National Day) - Last Day of Term One (School finishes at 11:30am)
Spring term 8th January 9th February 12th February 2nd March 10th April
- First Day of Term Two - INSET DAY (No school for children due to teacher training) - Holiday (Union Day) - Holiday (Peasants Day) - Last Day of Term Two (School finishes at 11:30am)
Summer term 23rd April 30th April 1st May 21st June 22nd June
- First day of Term Three - Holiday - Holiday (World Labour Day) - Last Day of Term Three for EYFS (School finishes at 11:30am for EYFS children) - Speech Day - Last Day of Term Three (School finishes at 11:30am)
Upcoming Events Monday 14th August - Family ‘Meet the Teacher’ Day (no classes today). Each family will spend 20 minutes with their new class teacher. Wednesday 6th September - EYFS/Primary Pancakes and Forum (from 7:30am) 18th-22nd September - Wellness Week Friday 29th September - Settling In Reports Monday 2nd October & Tuesday 3rd October-Parent Teacher Consultations (PTCs) (from 3:30pm) Please note: ● For details of the above and all future events, holidays and terms dates please refer to the Parent Portal Calendar ● You will receive a welcome email with your login details and password for the parent portal ● Please click here to access the parent portal 4
School hours (Monday – Friday) Early Years Foundation Stage Time 07:30 – 07:55 07:55 – 08:00 08:00 – 09:00 09.00 – 09.30 09:30 – 11:00 11:00 – 12:00 12:00 – 13:00 13:00 – 13:30 13:30 – 14:45 15:00
Event Children welcomed into classrooms Registration Curriculum Time Break time Curriculum Time Lunch Curriculum Time (Quiet Time for Nursery) Break time Curriculum Time Home Time
Primary School (Lower Primary - Years 1-3) Time 07:30 – 07:55 07:55 – 08:00 08:00 – 09:30 09:30 – 10:00 10:00 – 11:30 11:30 – 12:30 12:30 – 13:30 13:30 – 13:45 13:45 – 14:45 15:00
Event Children welcomed into classrooms Registration Curriculum Time Break time Curriculum Time Lunch Curriculum Time Break time Curriculum Time Home time
Primary School (Upper Primary - Years 4-6) Time 07:30 – 07:55 07:55 – 08:00 08:00 – 10:00 10:00 – 10:30 10:30 – 12:00 12:00 – 13:00 13:00 – 14:45 15:00
Event Children welcomed into classrooms Registration Curriculum Time Break time Curriculum Time Lunch Curriculum Time Home time
The last day of each term will be an 11.30am finish You will be informed of the days on which your child has PE and Swimming classes. It is essential that pupils arrive at their classrooms for registration so that they do not miss any important information about the day. Please understand that class teachers will not be available to meet with parents once the school day has begun. 5
All children who arrive after 8:00 will receive a late slip. The late slip is passed to teacher who then update the class registers as part of our fire procedure.
Arrival and Departure Procedures It is essential that our pupils are supervised at all times for their security and safety. Therefore, we request that pupils do not arrive at school before 7:30am. All pupils can go to classrooms for 7:30am. Children will be supervised from 7:30am onwards. Children who are in school before 7:30am will not be supervised. All children must arrive at school by 7:55am. Collection of Children All pupils are to be collected from their classrooms at 3:00pm. If you do arrive early, please wait patiently at the dining room tables so as not to disturb the learning of the children. Please ensure that you or your designated guardian collects your child from a member of staff at the end of each day from your child’s classroom. Please be aware that a member of school staff needs to hand your child over to you. Therefore, please assist this process by ensuring your teacher is aware you have received your child. Please also ensure that you have your parent/guardian identification badge. NB: Reception children can be dropped off and collected at either Insein Campus or Reception Campus. You will be asked to select your preference during your initial ‘Meet the Teacher’ meeting on Monday 14th August. Those pupils using the school bus service will be collected by the Bus Monitor and safely taken home. Please collect your child at 3:00pm. On the last day of each term, school buses will depart at 11:30am. A Bus Monitor and Teaching Assistant will take pupils using the school bus onto the bus. If, for any reason, you have been delayed, please telephone the school on these numbers: 09250739873 & 09772512573. This is so that staff are aware and can inform your child to avoid any unnecessary anxiety. If you are unable to collect your child, please inform the school at your earliest convenience as to who will be collecting your child. For security reasons, teachers will not release a child to an unauthorised person. Departing the School by Car To ensure the safety for all pupils we ask that you wait for the arrival of your car in the dining area. Please keep a watchful eye on security who will signal to you when your car arrives and you are free to proceed to the exit. To help with this please make sure your vehicle has a British School sticker clearly visible. We ask that you do not crowd the doorway while waiting – a clear reception area will allow everyone to leave quickly and creates a smoother, safer departure for everyone.
Security There is no issue that the school takes more seriously than the safety of our pupils. We have security guards at the front gate to ensure unauthorised personnel do not enter the school grounds and all visitors entering the school are required to sign in and out. All families will be asked to have their photographs taken or to send in electronic photos so that ID cards can be made for any adult picking up a child. No adult will be allowed on the school grounds without their ID card. Please support us in this. It is essential that we have an accurate record of who is authorised to collect your child and their photograph in order to make an ID card. We will not release a child to the custody of a different adult unless we have received notification from the childâ€™s parent. If you need to collect your child during the school day please ensure that you inform your class teacher in advance. Parents will need to sign in, then they may go to collect the child from the classroom. Parents should provide the school with at least two contact telephone numbers in case of emergencies. It is vital that you update your details on the Parent Portal in Contact Information if there are any changes to these contact numbers. For reasons of child protection and security, please do not take photographs inside school, particularly of children who are not your own.
Enrichment The Enrichment Programme offers a range of activities including Sports, Music, Art, and Languages. The opportunity for pupils to develop interests beyond the classroom is an integral part of the school. Enrichment runs during the school day and is available to all pupils from Nursery to Year 6. Enrichment is organised by staff members. You will be notified of the Enrichment options on offer in advance so that you can assist your child in choosing their preferred activities. Once an Enrichment activity is chosen for each term, it is important that the pupil remains committed to that activity.
School Uniform School uniform is compulsory for all pupils attending the school. We believe that wearing school uniform in a proud and smart manner promotes positive self-esteem and, therefore, is integral to the ethos of the school. All pupils are expected to arrive at school every day in uniform, worn in a tidy manner. All pupils are expected to wear PE uniform on PE days and house colour T-shirts for competitions and events. You will be informed about these days at the beginning of the academic year. School blazers are part of our school uniform from Year 1 upwards. Failure to purchase a blazer may result in your child missing a formal event such as speech day or class photographs. 7
Children can choose to wear their blazer to school on any day. Blazers should not be worn with PE uniform. Footwear is an important aspect of the school uniform; the correct socks and shoes complete the uniform. Formal school shoes should be a sensible style made from black polished leather. PE footwear should be a plain style trainer/tennis shoe with non-marking soles. Please ensure that your childâ€™s footwear is the correct size for them and that they fasten in a way that enables your child to take their shoes on and off themselves. Please label all items of school uniform with your childâ€™s name. The following is the set uniform for our Early Years children:
The following is the set uniform for our Primary children:
General Appearance For safety reasons the wearing of earrings (except studs), or other jewellery is not permitted during sporting activities, PE or swimming. They represent potential hazards to all participants. Hair should be worn in a neat style. A pupil may be required to wear their hair tied back and/or to remove jewellery if it is deemed necessary for an activity.
What Your Child Will Need for School Water bottles: ● Each pupil will be asked to bring their own reusable water bottle to school ● The bottle should be individual and never shared with others ● It should be clearly labeled with the name and class of the pupil ● The bottle will be returned home at the end of each day to be washed ● Only water should be contained in the bottles - no juice, carbonated or flavoured drinks ● Water dispensers are available at school for refills whenever required Prohibited Items It is school policy not to bring the following items to school: ● Sharp or pointed instruments (e.g. scissors) ● Chewing gum, sweets or nuts ● Toys or games, unless at the request of a teacher ● iPods, iPads, mobile phones or any other electronic devices not supplied by the school. The school will not be held responsible for lost or missing items. 9
School Lunch A hot and nutritious lunch is served to all children in school. School lunches are paid for in advance along with tuition fees. If you have not already informed the school that your child has dietary restrictions (whether for health, religious or allergy reasons), please do so immediately. We will inform the school kitchen and special arrangements will be made to provide suitable alternatives. Snacks The school will provide snacks for children in Foundation stage. Pupils in Year 1-6 are encouraged to bring a healthy snack for morning break. This should consist of fresh fruit or another wholesome, nutritious snack. BSY discourages sugar-laden foods for health reasons and also because they can often have a negative effect on concentration and learning. Under no circumstances should snacks be shared amongst pupils. Please note that, due to existing serious allergies present within the school, snacks with nuts are not allowed. We understand that birthdays are important to families and children. Please follow these basic guidelines for any birthday: 1. No party bags or gifts of any kind for children or staff 2. One cake / individual cupcakes per child only 3. Minimum of 24 hours notice must be given to class teacher 4. School time will not be used for extensive birthday parties/celebrations
Behaviour Our school aims to achieve a positive atmosphere in which more time is spent on teaching and learning. We recognise that the school has a critical role to play in developing self-discipline in pupils. We aim to establish acceptable patterns of behaviour and to encourage pupils to develop a sense of responsibility, self-respect and a respect for other people, property and the environment. â€¨ The British Schools Foundation Charter aims to foster the following values in our pupils: -
Independence Presence Courage Teamwork and Leadership Awareness Decency Self-Discipline
It is essential for parents and the school to work in partnership so that the values encouraged by home and school are mutually reinforced.
House System On entry to the school, each pupil will be allocated a ‘House’. Members of the same family will be placed in the same house. We always seek a balance of male and female pupils in each one. The House names and colours are as follows:
The whole school is involved in the House System and each teacher and teaching assistant will be part of a House. The House System comprises two parts: 1. House Points, which the pupils gain for individual awards relating to their efforts and progress in all aspects of school life. House Points will only be awarded when pupils do their very best. Certificates are awarded to pupils for accumulation of House Points throughout the year. 2.
Inter-house competitions such as sports days, swimming galas, and music competitions.
School Bus The school buses are an extension of the school, and the same high expectations are still in place for all the pupils. Bus monitors are present on each school bus to keep pupils safe. They are, in effect, the ‘teacher’ on the bus and should be listened to carefully and treated appropriately. There is often a wide range of ages present on a bus, and the older pupils especially are encouraged to be mindful of how they behave and what they choose to talk about. Consequently, there should be no inappropriate: ● ● ● ●
Language Conversations Behaviour Music
If there are problems with a pupil on the bus then the following procedures will be followed: 11
First time: Second time: Third time: Fourth time: Fifth time:
Verbal warning Verbal warning and an email home Phone call home and a day off the bus Phone call home and a fortnight off the bus Expulsion from the bus service
Such incidences are recorded. The class teacher makes any warnings and phone calls to parents. In the case of repeated warnings, the class teacher notifies the Phase Leader and/or Deputy/Headteacher, which may result in further action being taken.
Attendance Regular daily attendance is essential if pupils are to achieve their potential. We ask that parents support attendance at school wherever possible. Absence from school for reasons which are neither health-related nor involving an emergency are strongly discouraged and should be kept to a minimum, since frequent absences can result in the pupil falling behind in his/her studies and/or missing key assessments. Parents who are aware of such future absences should inform the class teacher/tutor and seek permission from the Headteacher as far in advance as possible. Please note that it is not school policy to provide work for pupils who are absent. Parents will receive notification of the number of absences in the class teacherâ€™s/tutorâ€™s report at the end of term. Absence Through Sickness While regular daily attendance is important, sometimes absence is unavoidable through sickness. Please inform the school if your child is unable to attend school for health reasons. Please telephone as early as possible and leave a message for the class teacher. If your child uses the bus service, it is important that you inform the school/bus monitor as soon as possible in order to avoid delaying the bus. Swimming is an important part of the school curriculum. If your child is well enough to attend school, then we deem that your child is also well enough to attend their Swimming lesson, unless a note from a doctor is provided.
Health and First Aid The school employs a full-time qualified nurse on each site, and many of our academic staff are first-aiders who can deal with day-to-day matters such as cuts or bruises, and pupils who feel unwell whilst at school. In the unlikely event of a more serious incident occurring at school, parents will be telephoned to inform them of the accident and, if deemed necessary, they will be asked to meet the child and the School Nurse at school, who will support them in getting to the hospital. Payment of medical care is the responsibility of the parent. 12
In order for us to ensure the health and safety of your child, please advise us of any medical problems your child may have. Please ensure that the health questionnaire has been completed. Children are not permitted to attend school in these conditions: ● If your child’s temperature is above 38 degrees Celsius ● If your child has been vomiting or has diarrhoea (in the last 24 hours) ● If your child has been coughing for an extended period of time, or has green/yellow nasal discharge ● If your child has red eyes producing discharge ● If your child has live head lice in their hair If your child needs medication during school hours, you will be required to sign a consent form, which you can get from the school nurse. Our school nurse will handle all medications. If your child has been diagnosed with any contagious diseases, please notify the school immediately and keep your child at home. You will need a letter from your doctor to say your child is safe to return to school.
Role of the Parent At the British School we acknowledge the importance of involving our parents in their child’s education and we encourage the support of parents throughout the school. Parents are often invited to support in reading with the children, class trips, activities and open days in order to be involved in school life as much as possible. Each class will elect a parent Class Representative who will act as a liaison with the class teacher for certain events. In addition to your role within school we also encourage your support with your child’s learning at home. The enjoyment and knowledge that young children get from books is invaluable at this age and we encourage parents to read with their child as often as possible at home. Please contact your class teacher if you would like to offer some of your spare time in school.
Home Learning Home learning will be: ● Manageable for parents, pupils and teachers ● Directly related to pupils’ class work and the school curriculum ● Clearly understood by all pupils in term of objectives and feedback Expectations Parents will be informed about homework expectations and information will be made available on the class blog. Expectations will generally rise with the age of the children, guiding them towards independent study and a responsible attitude to learning.
Home/School Communication At the British School we greatly value working in partnership with parents and guardians to ensure the very best for your children. As part of this, we place a strong emphasis on opening up many avenues of communication between parents and teachers. Please take the time to read the following to help you understand the different ways that we can share information with each other. Daily Communication ●
Parent Portal Calendar: https://schoolportal.force.com/parents/login The calendar contains dates, events and notices relevant to your child or children. All information that requires parents to act will be in the calendar, normally long in advance. An email will be sent to parents if there is a change in the calendar within two weeks of the relevant date. As it is important that parents regularly look at the calendar we send automatic reminders every Sunday to parents that have not logged in to the parent portal for a while.
Parent Portal Blog: You are invited to follow and participate in any blogs that relate to your child (e.g Class Blog / Sports Team Blogs / Head of Primary / Whole School Blog). In these blogs you will find information about what is going on in class, photos and videos of your children at work, team lists and updates on competition results.
Essential Communication - Group Email: In addition to posting in the relevant parent portal blog, an email will be sent out if it is imperative that parents receive information and the information is not something that would usually show in the Parent Portal Calendar. This may be a letter from the headteacher informing parents of important changes or initiatives at the school. This may also be in an emergency.
Individual Email: You will be given the teacher’s email address and can email them at any time. Emails are checked regularly and will be replied to. Obviously, teachers will not be checking emails whilst teaching, so please allow them 24 hours to respond to your email. Please ensure your email addresses are up-to-date.
Communication Regarding Curriculum and Pupil Progress ●
Timetables: You will be provided with a class timetable at the start of the year.
Curriculum Overviews: Class teachers will share all curriculum information to inform parents of the topics and objectives that will be taught in the coming year.
School Reports: You will receive three written reports on your child’s progress and attainment during the course of the year.
Parent-Teacher Consultations: These give you the opportunity to talk one-to-one with the teacher about your child’s progress, development and targets.
Raising Concerns or Issues ●
Pastoral and Academic Concerns: Please first contact your class teacher should you have any concerns or issues surrounding your child.
Beyond the classroom: In most cases, the class teacher is your first point of contact. Issues of a more serious and sensitive nature such as, a child protection concern, or a disagreement with school policy, should be brought to the attention of the Head of Early Years, Mrs. Thomas: email@example.com or the Head of Primary, Mr. Harvey: firstname.lastname@example.org
Open Door Policy Our staff are very pleased and willing to meet to discuss issues that parents should wish to address. However, we ask that you arrange a time to meet that is agreeable to both parties. We also strongly emphasise that parents must speak respectfully to all members of staff at all times. Should a translator be required for a meeting, please let us know in advance. Contact Details In order to maintain consistent lines of communication, we ask that you ensure that your contact details, including mobile phone numbers and email addresses, remain regularly updated via the Parent Portal.
Educational Visits and Residential Trips Educational visits are crucial opportunities to learn beyond the classroom. Educational visits may be to museums or cultural sites, or to events or activities that are designed to support the learning in the classroom. In Years 3-6, we offer the opportunity to enjoy an annual residential trip outside of Yangon. In Year 2, the children will take part in a sleepover at school. These opportunities are of great benefit in supporting independence, leadership and teamwork, maturity and self-esteem. For many pupils, they are the highlight of the year. Every effort is made by the organising staff to share information and costs at an early stage. We hope that all pupils will be able to attend these valuable learning experiences.
In Summary We hope that this Parent Handbook provides an informative introduction to The British School Yangon. We very much look forward to working with you this year.