PLANNING
CEREMONY RENTALS A great deal of focus is placed on the reception décor. Not to be overlooked are the elements that literally set the stage for the wedding ceremony. Arbors, columns and pillars, topiaries, candelabras and chuppahs are props and structures readily available through most rental companies. LINENS Before you decide on colors and theme, visit a rental or linen company. The styles, texture, fabrics, colors and options available are staggering. A single linen can launch a flurry of ideas and imagination. When tallying the number of linens needed, don’t forget the DJ table, back bar, buffet tables and other surfaces that may need a little coverage. TABLES & CHAIRS In determining the number of tables and chairs needed, confirm possible extras: tables for the back bar, serving stations, DJ, cake and gifts. If your reception site offers an outdoor area, rent a few elevated cocktail tables for guests who’ll be slipping outside to smoke or get a breath of fresh air. If there’s the chance of extreme heat or rain, reserve umbrellas for the tables. These extras will also affect your linen and floral orders. CHAIRS & COVERS Old and worn chairs can be an unsightly distraction from an otherwise elegant affair. Easy options for the “bad chair” dilemma are chair covers and chair rentals. There are a myriad of options. Most rental companies have images of inventory online, so be sure to check-out their websites. COORDINATING VENDORS A key element to creating a total look for your reception is good communication between your floral designer and rental company. The linens, florals, and props should complement each other, as well as the room in which your event will take place. DELIVERY Find out in advance what the delivery, set-up, pick-up and payment policies are. Coordinate with the facility manager to ensure the location will be open when the rental company delivers your order and that someone will be there to direct where items should go. Arrange for someone to monitor your rental items at the end of the event, paying attention to gathering, counting and bagging linens for return. LIGHTING Nothing can transform a room as dramatically as lighting. It is the most effective tool for creating ambiance and mood, and can be the difference between intimate and institutional or ordinary and extraordinary. S P E C TAC U L A R B R I D E .CO M
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