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Brandeis University Identity Manual

Brandeis University | Office of Communications


Visual Identity Guidelines

2

Introduction

4

Key Components of the Visual Identity

6

The Brandeis Logotype

10

The Brandeis Seal

12

The Official Brandeis Stationery

14

Use of the Brandeis University Logotype with a School, Department, or Institute

15

The Logotype When Used As Part of the Name of a Program

Editorial Identity Guidelines

17

Page Format

18

Typefaces

19

Type Usage

20

Sample Format of a Standard Invitation

22

Examples of Guideline Use

28

Use of Discrimination and Disability Statements

29

Punctuation

30

Composition Titles

30

Hyphenation

30

Numbers

31

Capitalization

32

Abbreviations

32

Terminology and Usage

33

Titles and Names

33

Miscellaneous


Introduction

Although there is no official

materials are designed by an outside

policy mandating the use of the

agency or by an individual in a

Office of Communications for the

department other than publications.

design of university publications, it is the university’s goal that its

What follows are the stylistic

publications maintain certain stylistic

guidelines deemed most critical.

standards. Such standards ensure

Wherever possible, we have included

that the university’s public identity

examples that conform to Brandeis

will be consistent, even when

University standards, as well as usage that should be avoided.

2


Visual Identity Guidelines

3


Key Components of the Visual Identity

The Brandeis University logotype,

Except in the most formal materials,

in its most official and complete

such as stationery, business cards,

form, consists of the words Brandeis

Commencement materials, and the

University and the Brandeis seal.

like, the name portion of the logo may appear without the seal.

The specifications for the appearance of the official logotype are detailed on this and the following seven pages.

Brandeis University Bauer Bodoni, Roman Kerned optically Letter spacing/ tracking set at the values shown at right

The university seal does not have to appear on every publication and poster. It is used primarily for official materials such as the stationery, business cards, Commencement materials, and other such “formal� pieces.

4

InDesign The tracking value should equal -40% of the point size of the logotype. For example, the logotype size above is 60 points, and the tracking value is set at -24.

Quark The tracking value should equal as closely as possible -8% of the point size of the logotype. For example, the logotype size above is 60 points, and the tracking value is set at -5.


Whenever possible, but especially

Pantone 294 is the official color of

when it appears on covers, posters

Brandeis University. On most

or in headlines, the name Brandeis

formal materials, the logotype should

University should be written as

be printed in the official color.

the logotype, usually without the seal. This does not apply when the university name appears in normal body text.

Brandeis Blue

100% cyan

24% black

Brandeis Blue spot color

Pantone 294

Brandeis Blue process color

100c 86m 14y 24k

14% yellow

86% magenta

5


The Brandeis Logotype

Brandeis University should be written with initial capitals only, never all capitals, and the two words may be combined only as shown below.

Brandeis University

X

X

X

Brandeis University X

Brandeis University Brandeis University Brandeis 6

X

X equals the point size of the logotype.

No other words, symbols or crowding design elements may come within X of the logotype. Anything that detracts from the logotype’s visibility must be avoided.

The university logotype is usually written out in full.

The university logotype may be written as one line or two. When written as two, alignment must be as shown with no line spacing.

It is permissible to drop the word university from the logotype when design purposes warrant.


BRANDEIS brandeis

Brandeis Brandeis Brandeis Brandeis University

Never use all caps.

Never use all lowercase.

Never use italics or skew the shape.

Never alter the proportion.

Never use letterspacing other than what is specified on page 4.

Never use alignment other than what is specified on page 6.

7


Brandeis Brandeis Brandeis

Brandeis Brandeis Brandeis 8

Never move the letterforms outside of their normal position.

Never add components like drop shadows.

Never superimpose the logotype on the seal or any other image.

Never substitute another typeface or typestyle for the Bauer Bodoni, Roman specified for the logotype.

Never add a border to the logotype

Never apply 3D, outline, or other effects to the logotype.


Brandeis Brandeis Brandeis

Never use the logotype in a color that does not stand out strongly from its background.

Never present the logotype within a shape.

Never apply the logotype to complex backgrounds or those on which the logotype does not stand out.

Never use low resolution electronic files of the logotype.

Brandeis U.

Never abbreviate the word university in the logotype.

9


The Brandeis Seal

When used, the seal of the university

seal displays the name Brandeis with

must appear in a color that stands

an uppercase letter “B.� A previous

out clearly from its background.

version of the seal displayed the name

Under no circumstances can the

in all uppercase letters. Where you

seal be altered from its original

still find the old seal in use, it should

form. Please note: The university

be replaced with the current seal.

X equals half the diameter of the seal. X

X

X

X

X

10


Never alter the seal in any way.

Never use low resolution electronic files of the seal.

Never apply a different background to the inside of the seal than to the outside.

Never superimpose the logotype or any other words or elements on the seal.

Never use the seal in a color that does not stand out strongly from its background.

Never apply the seal to complex backgrounds or those against which the seal does not stand out.

Never use the seal with the name of a constituent of Brandeis University unless the Brandeis logotype is present, and it is clear that the seal is that of Brandeis University and not of the constituent.

Never add components like drop shadows.

Brandeis

Office of Communications

11


The Official Brandeis Stationery

All academic departments and administrative offices must use the official Brandeis stationery according to the model shown to the right. Stationery should be ordered through the university Copy Center, extension 64530.

42 points

Brandeis University

42 points

The diameter of the seal equals 1 1/2 times the point-size of the logotype. Although this size ratio of seal to logotype is sometimes not appropriate, it can act as a guide. The distance between the seal and the logotype equals the diameter of the seal.

The cap height of the logotype aligns with the top of the shield in the seal.

12

Brandeis

28 points


Brandeis University Office of Department

Mailstop 000 Waltham, Massachusetts 02454-9110

781-736-0000 781-736-0000 Fax 781-736-0000 TTY/TDD

Brandeis University Office of Department

Mailstop 000 Waltham, Massachusetts 02454-9110

Brandeis University Janie M. Doenut Administrative Assistant and Executive Vice President Office of Department

Mailstop 000 Waltham, Massachusetts 02454-9110

781-736-0000 781-736-0000 FAX janiedoenut@brandeis.edu

13


Use of the Brandeis University Logotype with a School, Department, or Institute

The name Brandeis University must

Somewhere on the brochure,

appear prominently on any poster

poster etc., the university’s address

and on the front cover of any

(at least Waltham, Massachusetts)

brochure. It may be subordinate to

should appear with the name of

the name of a school, program or

the university.

center, but it must appear in either the largest or second-largest type size on the page.

Brandeis University

Environmental Studies Program

Brandeis University The Rabb School of Summer and Continuing Studies

14


The Logotype When Used as Part of the Name of a Program

Programs and centers with their own

them on publications. When using an

distinctive symbols or logotypes

individual logo, be sure to also include

(the Summer School, Summer

the Brandeis logotype, but do not

Odyssey, Genesis, and the Brandeis

additionally use the university seal.

University National Women’s Committee, for example) may display

Brandeis

Summer Odyssey

Center for German and European Studies at Brandeis University

Genesis at Brandeis University

15


6 1/2 pica unit

1 pica interval

1 1/2 pica unit

1 pica interval

16


Page Format

Pages should be formatted on the structure of a grid. While allowing ample flexibility of design, the grid ensures some adherence to the aesthetic precepts that lend Brandeis University publications a unified appearance. The grid is based on a 1 1/2 pica-unit system with 1 pica intervals. If a simplified version of the grid is preferred, 6 1/2 pica x 6 1/2 pica units with 1 pica intervals may be used. Photographic images should occupy complete units vertically and horizontally. Text frames should occupy complete

Captions may be used to identify groups of photographs, in which case they may comprise enough text to warrant a multicolumn arrangement. Here, for example, the photo above and

the photo to the right might best be identified in a single, two-column caption.

units horizontally, but may end anywhere vertically. In fact, Brandeis often uses a rag bottom effect, which, when used properly, will achieve a desirable rhythm.

Short captions may be positioned like this one.

17


Typefaces

Typefaces are families of type.

The Brandeis University logotype

Within typeface families are styles

must always be written in Bauer

such as bold, italic and condensed.

Bodoni. Do not use Bauer Bodoni

Bauer Bodoni, Bodoni, Gotham

for body text, however, as it

and Adobe Garamond are the

is difficult to read in small sizes.

typefaces to be used for Brandeis publications.

18

Bauer Bodoni

Bauer Bodoni Bauer Bodoni Italic Bauer Bodoni Bold Bauer Bodoni Bold Italic Bauer Bodoni Black Bauer Bodoni Black Italic

Bodoni

Bodoni Book Bodoni Book Italic Bodoni Bodoni Italic Bodoni Bold Bodoni Bold Italic

Gotham

Gotham Thin Gotham Thin Italic Gotham Book Gotham Book Italic Gotham Medium Gotham Medium Italic Gotham Bold Gotham Bold Italic Gotham Black Gotham Black Italic Gotham Ultra Gotham Ultra Italic

Adobe Garamond

Adobe Garamond Regular Adobe Garamond Italic Adobe Garamond Semibold Adobe Garamond Semibold Italic Adobe Garamond Bold Adobe Garamond Bold Italic


Type Usage

Use initial capitals only. Do not

Paragraphs should not be

capitalize entire words, titles,

indented, but should be separated

or headlines. If emphasis is

by a line space.

needed, use bold, italics, or larger There should be only one space

type size.

between sentences. The Brandeis style is flush left, ragged right. Type should never

Any quotation marks, line numbers,

be centered.

or bullets that appear at the lefthand edge of text should be hung outside the normal alignment.

Excellence at Brandeis “Brandeis University is recognized as one of the premier institutions of higher education in the country,” says the latest college survey. Committed to learning that comes from the personal encounter of teacher and student, Brandeis maintains a 9 to 1 student-faculty ratio and an academic and research faculty of the highest caliber. In keeping with its mission of social justice, Brandeis admits students on a need-blind basis assuring that no student who qualifies will be denied a superior education. Its faculty and student body reflect the cultural, religious, and political diversity of the American and international landscape.

The Brandeis style is flush left, ragged right, initial caps only, and quotation marks hung to the left.

E XC E L L E N C E

AT

BRANDEIS

“Brandeis University is recognized as one of the premier institutions of higher education in the country,” says the latest college survey. Committed to learning that comes from the personal encounter of teacher and student, Brandeis maintains a 9 to 1 studentfaculty ratio and an academic and research faculty of the highest caliber. In keeping with its mission of social justice, Brandeis admits students on a need-blind basis assuring that no student who qualifies will be denied a superior education. Its faculty and student body reflect the cultural, religious, and political diversity of the American and international landscape.

Never center or justify text. Never capitalize entire words.

19


Sample Format of a Standard Invitation

The sample on these pages shows the

Note that all elements are flush left,

front and inside pages of a simple,

yet every bit as formal and elegant as

invitation in the Brandeis style.

the traditional, centered styles.

Brandeis University Employee Recognition Awards Dinner

Friday December 10, 2010 6 p.m.

20


President Jehuda Reinharz cordially invites you and your guest to the Brandeis University Employee Recognition Awards Dinner Friday Dec. 10, 2010 6 p.m. The Faculty Center Brandeis University

RSVP by Nov. 1, 2010

21


Examples of Guideline Use

The samples of Brandeis publications

afford a unified “look” while yet

that follow illustrate how adherence

allowing the creative flexibility to

to the university’s design guidelines

meet a variety of design needs.

These posters illustrate how typefaces other than those prescribed for Brandeis publications may be used when design

22

requirements warrant. Note, however, that the Brandeis logotype remains unaltered.


Brochure for Graduate School of Arts and Sciences

23


Additional poster examples of how typefaces other than those prescribed for Brandeis publications may be used when design

24

requirements warrant. Note, however, that the Brandeis logotype remains unaltered.


25


26


Editorial Identity Guidelines

27


Use of Discrimination and Disability Statements

Any Brandeis University publication

Any publication announcing a

Any course catalog must include

used for the recruitment of students,

university-sponsored event, whether

section 2B of chapter 151C of the

faculty or staff must include the

or not it is open to the public, must

Massachusetts General Laws.

following statement:

include the following statement for those persons who may need

Section 2B of chapter 151C of

It is the policy of Brandeis University

reasonable accommodation because

the Massachusetts General Laws

not to discriminate against any

of a disability.

provides that: “Any student [...] who

person on account of race, color,

is unable, because of his religious

ancestry, religious creed, gender,

If the venue is entirely accessible, the

beliefs, to attend classes or to

national or ethnic origin, sex, sexual

wheelchair symbol, used alone, is

participate in any examination, study

orientation, age, genetic information,

sufficient indication.

or work requirement on a particular

disability, veteran status, or any other

day shall be [so] excused..., and shall

category protected by federal or

If not, and prior arrangements

be provided with an opportunity

state law. The following person has

must be made by persons needing

to make up such examination,

been designated to handle inquiries

assistance, the wheelchair symbol

study or work requirement that he

regarding the nondiscrimination

and a contact person’s name and

may have missed because of such

policies: Vice President of Human

phone number must appear on the

absence on any particular day;

Resources, Bernstein-Marcus

publication.

provided, however, that such makeup

building, 781-736-4464.

examination or work shall not create an unreasonable burden upon such Jane Doe 781-555-5555

school. No fees of any kind shall be charged...for making available to the said student such opportunity. No adverse or prejudicial effects shall result to any student because of his availing himself of the provisions of this section.�

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Style Guidelines

Punctuation

As of July 2010, all university

Serial commas: Do not use serial

Appositives: Appositives are usually

publications will adhere to the

commas, including the one before

set off by commas (dashes or

Associated Press Stylebook 2010.

“and,” unless to avoid ambiguity.

parentheses are also used): His wife, Elizabeth, is running for office. When

You can purchase a copy by going to www.apstylebook.com. In addition,

Use one space between sentences

using dashes to set off an appositive,

the AP Stylebook defers to Webster’s

after a period.

use the em dash with spaces before and after it.

New World College Dictionary (2004 edition, available at Barnes & Noble)

Names of states: A comma should

for spelling and usage answers that

set off the names of states in the

With quotation marks: Commas and

are not specifically addressed by AP.

text: “She now lives in Medford,

periods always fall inside quotation

In these pages, we have attempted

Mass., with....” When they stand

marks without exception.

to cover some of the questions that

alone, names of states are written

arise most frequently. Please note,

out; when accompanied by a city,

Closed quotes should be used

the university now follows the AP

they are abbreviated using the

before class years, not the open

Stylebook instead of the Chicago

longer abbreviations (not the postal

quotes that programs normally

Manual of Style.

abbreviations, i.e., Mass., not MA).

provide: ’99 not ‘99.

Eight states are never abbreviated: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas, and Utah. Note: Certain large cities, spelled out under the “Datelines” section in the AP Stylebook, do not require a state designation. Month and year: Do not use commas to separate month and year: September 1985. But always set off the year by commas when using the full date (i.e., “The September 11, 2001, bombing of the World Trade Center‥.”).

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Composition Titles

Hyphens

Numbers

Use quotation marks when referring

In compound words, use one

For numbers 10 and above,

to the following:

hyphen, with no space before or

use numerals.

after: on-campus enrollment. Titles and subtitles of published

Spell out nine and below except for

books, pamphlets, proceedings and

In telephone numbers, use hyphens

semester hours and ages. Follow

collections

between the parts: 781-647-2318.

the same rule with ordinal numbers,

Titles of articles and features in

Do not hyphenate cochair,

using ordinal numbers, please make

periodicals and newspapers, chapter

crosslisted, gradepoint, audiovisual,

sure your “superscript” feature is

titles and part titles, titles of short

corequisite, premedical, prelaw,

turned off.

stories, essays, and individual

predental, predoctoral or

selections in books

postdoctoral. Check Webster’s

Gradepoint averages are expressed

Dictionary for hyphenation.

to two decimal places—2.00, 3.50.

unless it is part of a name. When

Titles of collections of poetry and of poems published separately

Sums of money: in text, delete .00; in tables, use .00.

Titles of songs, albums, motion pictures, television and radio

Time of day: 8 a.m., not 8:00 a.m.

programs References to centuries and Titles of paintings, drawings and

decades: Lowercase, spelling out

other works of art, as well as art

numbers less than 10 (first century,

exhibitions. Exception: Sculptures

20th century). Use Arabic figures to

are capitalized, set in roman, no

indicate decades of history. Use an

quotations.

apostrophe to indicate numerals that are left out; show plural by adding

See full listing in AP Stylebook under

the letter s; the 1890s, the ’90s, the

“Composition Titles.”

1920s, the mid-1930s.

Use no quotes or italics for the names of newspapers or magazines. Capitalize the “The” in newspaper names if that is how the publication does it. Do not capitalize the “m” in magazine, unless part of the formal title (i.e., Time magazine; Brandeis Magazine).

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Capitalization

Capitalize only the complete formal

Named chairs are always capped and

organization names that are general

names of bona fide organizations,

must be used: Jane Smith, Leo Jones

and in common usage: the board of

institutions, departments,

Professor of History.

trustees, the library committee, the

publications, agencies, committees,

executive committee.

offices, programs, and Brandeis

The titles that appear in the Brandeis

departments (Department of

University Bulletin are the accepted

Lowercase the “s” in “studies” for

Biology, but biology department;

and official titles for all officers of

American studies, women’s studies.

Office of the Registrar, but registrar’s

instruction of the university.

office).

Uppercase Internet and World Black is not capitalized unless it is

Wide Web, but lowercase e-mail

On second and later reference, do

part of the complete title of a

and website.

not uppercase any fragmentary title,

program, organization, etc., as in

such as the center, the college,

Black Student Organization.

the university. Academic semesters or terms— Majors, minors, emphases, areas

lowercase general registration,

of concentration and subject areas

add/drop.

are lowercase. Section or chapter numbers in text: For lists of courses or references

uppercase Chapter 1, Section 3.7.

to course titles and/or descriptions, use the form established in the latest

In referring to books, movies, plays

Brandeis University Bulletin for

and other compositions (see full

capitalization, punctuation, wording,

list in AP Stylebook), capitalize the

etc. The catalog is the authority for

first word, as well as the principal

names of courses, programs, etc.

words, including prepositions and conjunctions of four or more letters.

Positions: Lowercase dean of the graduate school, vice president

Capitalize the principal words in

for development. However, if used

the name of organizations when

before the person’s name, capitalize

those names are unique and fully

the first letter: Dean Smith, Vice

spelled out: Brandeis National

President Jones.

Committee, Brandeis University Board of Trustees. Do not capitalize

The title is lowercase if it follows a name: Jacob Smith, dean of the graduate school.

31


Terminology and Usage

Abbreviations

Abbreviations should be avoided

Dates: Spell out names of days in

To avoid awkwardness, use alumni

in text except where convention

text, and months when they stand

rather than alumni/ae.

dictates otherwise.

alone or with just a year (January 2010); abbreviate the following

Capitalize “c” in class year:

Use abbreviations as necessary in

months only when used with a

Class of 1980.

tabular materials and lists.

specific date (i.e, Nov. 14, Nov. 14,

Use standard abbreviations as noted

2010): Jan., Feb., Aug., Sept., Oct.,

Do not use a comma between a

Nov., Dec.

person’s name and class year: John Doe ’80. But, Jane Doe, Ph.D.’82.

in the AP Stylebook. Titles: Spell out individuals’ titles Most two letter abbreviations are

in publications text: President

Do not use coed to refer to

set with periods (exception: postal

Reinharz, Colonel Sanders, Professor

female students.

abbreviations), three or more

Jones. They may be abbreviated

letters without periods: U.S., U.N.,

in tables.

AFT, GRE, SAT. Use periods for all degrees: B.S., M.S.Ed., B.F.A., Ph.D.

Do not use female gender or diminutive word forms such as

Campus addresses: Use building

authoress, poetess, usherette,

name followed by room number:

aviatrix (exception: actress, instead

Use a.m. and p.m.

Gryzmish 116.

of actor, may be used for females).

GPA can be used for gradepoint

Do not use the ampersand to replace

Use first-year student rather

average after the first reference in a

“and” unless it is the proper formal

than freshman.

publication or section thereof. Use

title or name of something (A&P).

this way the first time: gradepoint

Use international student rather than

average (GPA).

foreign student.

Addresses: Use the abbreviations

Use “graduate” in the active voice:

Ave., St. and Blvd. only with

Debra Messing graduated from

a numbered address: 1600

Brandeis, not Debra Messing was

Pennsylvania Ave. Spell them out

graduated from Brandeis.

and capitalize when part of a formal street name without a number: Pennsylvania Avenue. Lowercase and spell out when used alone or with more than one street name: Massachusetts and Pennsylvania avenues. Refer to the “Addresses” section of the AP Stylebook for more guidelines.

32


Titles and Names

Miscellaneous

Titles of persons: Do not use the title

Be sure to include the proper

Dr. before the name of an individual,

TTY/TDD number on all publications

even if the person referred to holds

that give a number to call for

a Ph.D. or Ed.D. degree. (It should

information.

be used, however, for a person with an M.D. or other medically related

Be sure to include the copyright

degree.)

notice: ©(year published) Brandeis University.

Other related terminology: One earns a bachelor’s degree or a

The possessive form of Brandeis

baccalaureate degree; a master’s

is Brandeis’.

degree; a law degree or Juris Doctor degree; a doctoral degree or a

The final authority for all official

doctorate. Do not use a possessive to

university names (buildings,

say that someone earned a degree.

faculty, administrators, staff, titles,

(“He earned a bachelor’s degree,”

departments, etc.) is the current

not “his bachelor’s degree.”)

Brandeis University Bulletin.

Capitalize the formal degree

Use italic or bold, rather than

as Master of Arts, Bachelor of

underlining, for emphasis.

Science, etc. An art show is called an exhibition; an Department abbreviations:

exhibit is an item in an exhibition.

A standard set of abbreviations is used with the course titles in

Health care is always two words, no

all catalogs, bulletins, and class

hyphen in all uses.

schedules. They are set in solid caps with no periods.

Fundraising is always one word, no hyphen in all uses.

Office of Communications ©2013 Brandeis University

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Brandeis University Identity Manual