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BUSA

STUDEN

elections www.bondstudents.com/busa/elections

STUDENT COUNCIL

A BONDY’S GUIDE

BOND TO UNIVE

BUSA ELECTIONS

STUDENT COUNCIL

S TUD E NT C

BOND UNIVE STUDENT COUNCIL

S TUD E NT C

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STUDENT COUNCIL

S T U D E N T A S S O C I AT I O N

Bond University Student Association Office: +61 7 5595 4009 Email: busa@bond.edu.au Website: www.bondstudents.com Bond University | Gold Coast, Queensland, 4229, Australia STUDENT COUNCIL

Prepared by Bianca Gorgoglione, Kim Brown, Marcus de Courtenay, Henry Norris

BOND UNIVERSITY STUDENT COUNCIL

ST UDE N T COU N CIL


Bondstock is just around the corner, which means that BUSA elections are creeping up on us! This guide – The Bondy’s Guide to BUSA Elections – has been written to arm students with the information necessary to take on the world that is BUSA. From an overview of the roles, to how to run, to the tricks and traps of campaigning, this guide has everything you need to throw your hat in the ring this September for BUSA elections. Think BUSA’s great and want to be a part of it? Think BUSA needs a shake-up and want to do the shaking? Got an idea for a party, a publication, a sporting competition, a sponsor, an open-age event, or at least an open mind and a willingness to learn? Whatever your reason, whatever your degree/background/age/experience/hair colour, we want YOU to stand up for what you believe it and run for BUSA this September.

WHAT IS THE BOND UNIVERSITY STUDENT ASSOCIATION (‘BUSA’)? You might know BUSA from: • The outrageous purple shirts seen around campus; • The free BBQ each Wednesday; and/or • Pub Crawl and Thursday nights at Don’s. However, there is much more! BUSA is involved in almost all elements of student life at Bond. BUSA is Bond’s overarching student representative body. It is a committee of seventeen elected students who represent you, the students. BUSA, like an SRC at high school or a student union at a public university, addresses the needs and interests in of students in the uni¬versity community on every level: social, academic, cultural and sporting. BUSA is split up into four “pods”. Each of these pods organises a wide variety of services and activities. For example:

1. Education: Student representation, advocacy services and special interests.

2. Recreation: Cultural clubs and societies, Thursday nights at Don’s, WBTW, Club Sign on Day, and Mid-Sem and End of Sem Bash.

3. Sport: Sporting clubs and societies, Australian University Games and Northern University Games, the elite sports program, Blues Awards and Rival Night.

4. Administration: Scope, funding allocations, IT, SAM discounts, and promotions.

BUSA itself is not a cultural or sporting club, or an FSA. It is the overarching student association whose job it is to facilitate the student experience through the four pods mentioned above. While BUSA does have its own events, such as Pub Crawl, the main purpose of BUSA is to ensure that Bond’s clubs, societies and FSAs are running effectively and have the resources to provide events and services to students. Perhaps most importantly, BUSA plays a key role in the funding of student life at Bond. The Student Activities Membership (“SAM”) paid by every student is funnelled through BUSA to our many clubs, societies and FSAs, which now number over 70. The total amount of SAM each semester is split 65% to BUSA and 35% to the gym. Throughout your time at Bond, there is no doubt that you will be affected in some way by one of the portfolios on BUSA. The 17-person committee is elected democratically each September during Bondstock (but we will get onto elections soon). Being on BUSA is an unparalleled opportunity to serve students here at Bond. We won’t lie, it’s a lot of work, but it’s a heap of fun at the same time. You meet great people along the way, you learn some fantastic skills, and you get immersed in student life to an extent you otherwise wouldn’t. If you were to ask anyone who has served on BUSA now or in the past whether they would recommend it, the overwhelming majority would say a resounding yes. Challenge accepted?

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WHAT’S INVOLVED IN BEING ON BUSA? Every member of BUSA has general duties as part of their role. This includes:

OFFICE HOURS

DON’S DOOR DUTY

The BUSA office is open to students between 9am and 4pm every weekday. At least one BUSA representative is rostered on during this time and the roster works out that every BUSA member has one shift a week.

BUSA members are required to assist in the operation of Don’s Tavern for the weekly event Thursday Nights at Don’s. Commitment: 2-4 hours per semester

Commitment: 2-3 hours per week.

BUSA RETREAT Twice during the BUSA term, members will be required to undertake a retreat for the future planning and strategy of BUSA.

WEDNESDAY BY THE WATER Each week, BUSA offers a free BBQ to all students. The set-up, cooking, serving and pack-up of this event is conducted by BUSA members.

Commitment: 2 weekends per year.

O-WEEK

Commitment: 2-3 hours per week.

O-Week is a week-long event catering for the social needs of new and returning students.

MANAGEMENT COMMITTEE MEETINGS

Commitment: O-Week each semester

BUSA conducts a full management committee meeting each week, which is compulsory for all BUSA members to attend. This is an opportunity to discuss ideas, issues, and projects, and ensure the proper function of BUSA.

CLUB SIGN ON DAY Every semester on Friday of Week 1, BUSA holds Club Sign on Day. BUSA members will be rostered on for set-up, BBQ duties, facilitating clubs and societies’ tables, sponsorship and entertainment, selling remaining pub crawl shirts, and pack-up.

Commitment: 2 hours per week.

POD MEETINGS Where appropriate, each BUSA pod may also conduct a meeting each week to further address their portfolios.

Commitment: 4 hours per semester.

Commitment: 1-2 hours per week.

PUB CRAWL After Club Sign on Day every semester, BUSA runs Pub Crawl. All BUSA members act as sober leaders for this event. Leaders ensure the smooth operation of pub crawl. Commitment: 8 hours per semester

BUSA POD

STRUCTURE

President

VP (Education)

VP (Recreation)

VP (Sport)

Secretary

Advocacy

Campus Life

Sporting Clubs & Events

Promotions

Special Interests

Cultural Clubs

Sporting Projects & Development

Sponsorship

Social

IT & Multimedia

Publications

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Treasurer


Each member of BUSA also has an individual portfolio that is their responsibility to fulfil. A brief description of each role is provided below. Full Position Descriptions for each role are now available on BondSync (BUSA > Files > 2012 Elections).

BUSA EXECUTIVE PRESIDENT:

VICE-PRESIDENT (EDUCATION):

The President is responsible for the management of the committee. The President acts as the main point of contact with the University and represents the student body at official events.

The Vice-President (Education) manages the education pod and represents student interests through membership in a wide range of academic committees. Current contact: Matthew McLean (matthew.mclean@student.bond.edu.au)

Current contact: Henry Norris (henry.norris@student.bond.edu.au)

VICE-PRESIDENT (RECREATION):

VICE-PRESIDENT (SPORT):

The Vice-President (Recreation) manages the recreation pod and oversees all social and cultural events at Bond. The Vice-President (Recreation) is heavily involved in preparations for O-Week and Bondstock.

The Vice-President (Sport) manages the sport pod, representing student sporting interests in a range of committees, and overseeing all sporting events at Bond. Current contact: Hannah West (hannah.west@student.bond.edu.au)

Current contact: Yasmin Zeinab (yasmin.zeinab@student.bond.edu.au)

TREASURER:

SECRETARY:

The Treasurer is responsible for BUSA’s accounts and long-term financial viability. The Treasurer prepares a SAM budget each semester, and assists the Secretary in the oversight of the administration pod.

The Secretary manages the administration pod of BUSA and is responsible for the proper function of BUSA, ensuring legal compliance, and maintaining appropriate records.

Current contact: Chris Land (christopher.land@student.bond.edu.au)

Current contact: Kim Brown (kim.brown@student.bond.edu.au)

BUSA DIRECTORS ADVOCACY DIRECTOR: The Advocacy director is available for student discussion and representation regarding the internal processes of the University’s academic and disciplinary proceedings. The Advocacy director also facilitates BUSA’s legal referral service. Current contact: Marcus de Courtenay (marcus.decourtenay@student.bond.edu.au)

CAMPUS LIFE DIRECTOR: The Campus Life Director is responsible for the preparation and execution of Wednesday by the Water each week, and assists in the facilitation of open age events. Current contact: David Tyquin (david.tyquin@student.bond.edu.au)

CULTURAL CLUBS & SOCIETIES DIRECTOR: The Cultural Clubs & Societies Director facilitates the proper function of all cultural clubs and societies on campus, and is responsible for the organisation of Club Sign on Day. Current contact: Jenna Wong (jenna.wong@student.bond.edu.au)

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IT & MULTIMEDIA DIRECTOR: The IT & Multimedia Director ensures the functionality of BondSync and the Student Portal, and addresses concerns of students, clubs and societies related to this field. Current contact: Nicholas Rodgers (nicholas.rodgers@student.bond.edu.au)

PROMOTIONS DIRECTOR: The Promotions Director has oversight of all student promotion related activities at Bond. The Promotions Director ensure compliance with BUSA’s poster policy, assist in the creation of posters, facilitates BUSA’s online promotion, and prepares ‘What’s On’ each week. Current contact: Bianca Gorgoglione (bianca.gorgoglione@student.bond.edu.au)

PUBLICATIONS DIRECTOR: The Publications Director facilitates discussion and distributes content relevant to the Bond community through a variety of publications including Scope, Yearbook and the Student Diary. The Publications Director also has oversight of all other student publications. Current contact: Jorja Wallace (jorja-lee.wallace@student.bond.edu.au)

SOCIAL DIRECTOR: The Social Director is responsible for the preparation of all of BUSA’s social events. This includes Thursday Night at Don’s, Grad Party, Mid-Sem and End of Sem Bash, and Pub Crawl. Current contact: James Mulholland (james.mulholland@student.bond.edu.au)

SPECIAL INTERESTS DIRECTOR: The Special Interests Director has a wide jurisdiction to ensure proper students representation and involvement in a range of areas This is assisted through their membership on several committees within the University to represent student interests. This portfolio also contains the responsibility for the Bond in Africa Program. Current contact: Madeline Wardleworth (madeline.wardleworth@student.bond.edu.au)

SPONSORSHIP DIRECTOR: The Sponsorship Director seeks to enhance BUSA’s fiscal independence, and to provide direct benefits to the student body. This portfolio currently consists of the “SAM Discounts” program and facilitating sponsors at Club Sign On Day and Wednesday by the Water. Current contact: Kim Brown (kim.brown@student.bond.edu.au)

SPORTING CLUBS & EVENTS DIRECTOR: The Sporting Clubs & Events Director has oversight of all sporting clubs at Bond, and is responsible for all BUSA affiliated sporting events. These events include Bond vs Griffith Rival Night, and USA vs Rest of the World Basketball. Current contact: Sam Jones (samuel.jones@student.bond.edu.au)

SPORTING PROJECTS & DEVELOPMENT DIRECTOR: The Sporting Projects & Development Director ensures that sport at Bond maintains a long-term focus on sporting development. The Sporting Projects & Development Director has membership to a number of University committees and oversees the Bond Elite Sports Program. Current contact: Sally Davies (sally-ann. davies@student.bond.edu.au)

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HOW DO YOU RUN FOR BUSA? “I want to be a part of it, BUSA, BUSA!” Frank Sinatra, 1979

BUSA ELECTIONS TIMELINE

Do you want to be a part of BUSA for 2012 and 2013? BUSA elections are quickly approaching and now is the time to be thinking about running! So get your highlighter out because here is all the crucial information on how to run.

Thursday Week 9, 122

Friday Week 11, 122 Monday Week 12, 122 9am -10am Week 12, 122

Election By-Laws and updated Position Descriptions are published on BondSync in conjunction with an email to all students. Expressions of interest due to BUSA Election Information Session, Postgraduate Student Lounge Nominations Open “BUSA Open House Week” for all students interested in running to visit BUSA members during office hours (9am - 4pm)

Tuesday O-Week

Nominations Close at 5pm

Tuesday Week 1

Candidates Meeting BUSA Annual General Meeting Campaigning commences!

ELECTION PERIOD

Monday Week 2:

Tuesday Week 1 to Saturday Week 2, 123

President’s Debate 8pm - 9.30pm, Cerum Theatre Candidates Meet and Mingle 9.30pm

Tuesday Week 2:

Voting 12pm - 2.30pm, Undergraduate Lounge

Wednesday Week 2:

Voting 9am - 2.30pm, Undergraduate Lounge

Thursday Week 2:

Voting 9am - 2.30pm, Undergraduate Lounge

Saturday Week 2:

Students’ Ball and announcement of new Student Association

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THINGS TO KNOW ABOUT

RUNNING Under BUSA’s constitution, all students are members of the association, which means that all students are able to run for office. In other words, no matter what faculty you are in, what age you are, whether you are undergraduate or postgraduate, domestic or international, you are eligible to run for the next BUSA.

The only two requirements for running are that:

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You will be 18 years of age by 5 October 2012

2

You are a full-degree seeking student (i.e. not BUELI, Bond College or Student for a Semester)

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You will be enrolled until Semester 133 in order to complete the 12 month term from October 2012 to October 2013

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You are a financial member of BUSA, i.e. you have paid SAM in Semester 123

There are absolutely no other requirements to be eligible to run. While club, society or FSA experiences are a great platform to run, they are by no means a pre-requisite. As long as you have the confidence, commitment and enthusiasm to serve as a Bond student representative and you will bring fresh ideas to the association, you will be in a strong position to run!

THE “TICKET” SYSTEM There is a tradition of students forming “tickets” to run for BUSA. This means that like-minded students who want to run for BUSA will form a team which has a candidate for every positions of the association. The advantage of tickets is that they can campaign together under a single ticket name and develop a common message. There are also economies of scale benefits for merchandise and generally strength in numbers for campaigning. For example, the 2011 election featured two full tickets, as well as a number of independents. However, to run for BUSA you do not have to form a ticket! You may choose to run individually as an “independent” candidate. This means that you can run your own campaign and focus on the merits of your own ideas and personality, rather than the collective ideas of a ticket. In the past, independents for both executive and director positions have won office. Tickets may be formed as pod tickets (for example a sports pod ticket), or as full committee tickets.

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SUBMIT YOUR EXPRESSION OF INTEREST TO BUSA This year, BUSA will be taking new steps to ensure independent candidates are given a fair go in elections If you are currently considering running for BUSA as an independent, we ask that you submit an “expression of interest” to BUSA by Friday Week 11 by simply emailing busa@bond.edu. au with your name and the position you are interested in. By submitting your expression of interest, BUSA will be able to ascertain the level of interest for independent candidates and keep in contact with you about all the important dates and information for BUSA elections. We will also be holding a new networking event for independents so if you are interested simply send an email!

ELECTIONS INFORMATION SESSION On Monday Week 12 from 9-10am BUSA will be holding an Election Information Session in the Postgraduate Student Lounge. If you are interested in running and want to hear about all the key information, dates and tips, definitely come along for an information hit and some free Subway cookies!

BUSA OPEN HOUSE WEEK The key to running for BUSA is to make your choice early and give yourself plenty of time to prepare your policies and organise your campaign. With this in mind, BUSA will opening its doors in Week 12 to answer all your questions about being on BUSA! From 9am-4pm Monday to Friday of Week 12, BUSA will be an “Open House” for all interested students to come and chat to the current members, get a taste for the day-to-day work of BUSA, and ask as many questions as you like! If you know which particular position you’re interested in running for, make sure you pencil in the time that the incumbent director is rostered on for office hours!

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BUSA OPEN HOUSE WEEK

FRIDAY

THURSDAY

WEDNESDAY

TUESDAY

MONDAY

OFFICE HOURS 9AM - 12PM

Henry Norris (President)

12PM - 2PM

Bianca Gorgoglione (Promotions Director) & Jenna Wong (Cultural Clubs & Societies’ Director)

2PM - 4PM

Nick Rodgers (IT & Multimedia Director)

9AM - 12PM

James Mulholland (Social Director)

12PM - 2PM

Hannah West (Vice-President Sport)

2PM - 4PM

Yasmin Zeinab (Vice-President Recreation)

9AM - 12PM

Jorja Wallace (Publications Director)

12PM - 2PM

WEDNESDAY BY THE WATER

2PM - 4PM

Marcus de Courtenay (Advocacy Director)

9AM - 12PM

Kim Brown (Secretary)

12PM - 2PM

Sally-Ann Davies (Sporting Projects & Development Director) & Chris Land (Treasurer)

2PM - 4PM

Sam Jones (Sporting Clubs & Events Director)

9AM - 12PM

Maddie Wardleworth (Special Interests Director)

12PM - 2PM

Matt McLean (Vice-President Education)

2PM - 4PM

Dave Tyquin (Campus Life Director)

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THINGS TO KNOW ABOUT

CAMPAIGNING Campaigning for BUSA is an annual tradition and is an important part of the Bond student experience. Campaigning commences after Candidates Meeting on Tuesday Week 1, 123, and culminates over the three voting days from Tuesday to Thursday Week 2. Campaigning can be an exciting but stressful period for candidates. It is the culmination of a lot of thought and preparation by the candidates.

HERE ARE SOME TIPS FOR ORGANISING AN EFFECTIVE CAMPAIGN:

PEOPLE

POLICIES

People power is vital to a successful campaign. If you run as a ticket, run with people you work well with and who you respect, and use your collective energies and networks to promote to as many people as possible.

Develop strong policies which address relevant aspects of student life and which students can relate to. Think about what can be improved at Bond for students, or what can be introduced, and how you have the right plan to do it.

PRESENCE Having a presence on campus in Week 1 and 2 is imperative to your campaign. People need to know who you are if they are going to vote for you. Make sure you get out and about at all of the events including Illegally Bond, Thursday Night at Don’s, Pub Crawl, and Bondstock, as well as being around campus to meet people and tell them about yourself and your campaign.

TIPS

PROMOTIONAL MATERIALS The BUSA By-Laws allow you to have campaign t-shirts, hats, badges, wristbands, posters, Facebook groups and websites, so make sure you have sufficient promotional material to make your campaign effective. Remember that these materials can take weeks to order, so give yourself plenty of time to organise your campaign.

VOTING DAYS The voting for BUSA elections will take place over three days this year, from 9:30am to 2:30pm, Tuesday-Thursday, Week 2. Voting days are critical to your campaign; no matter how great your policies are and your promotion is, if you don’t secure votes on voting days, you won’t be elected to the association. Ensure that you think about how best you can promote yourself and your policies on voting days. It is common practice for candidates to set up a table in the prescribed campaigning area outside the BUSA office and to have snacks, music and “how-to-vote cards” to give to students.

CAMPAIGN SUPPORTERS

CAMPAIGN COLOUR When you decide to run, either as an independent or on a ticket, we encourage you to email BUSA President, Henry Norris, at busa@bond.edu.au to inform us of the campaign colour you have chosen. By gathering this information, BUSA can then inform independents or tickets if they have chosen the same colour. You can take a gamble and not inform BUSA, but it’s recommended you inform us so that everyone benefits by not having the same campaign colours. All information provided to BUSA will be kept confidential until the campaign begins!

It’s great to have your friends support you in your campaign by wearing your shirt and getting involved, however there is an important new restriction this year under BUSA’s new By-Laws. Campaign supporters (i.e. students who are not candidates) are not allowed to wear any form of promotional material to the Bondstock events of Launch Party and Secret Location Party. This rule has been introduced to ensure that those events remain Bondstock focused and are enjoyed by everyone who attends.

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STUDENT COUNCIL

BUSA

S T U D E N T A S S O C I AT I O N

elections www.bondstudents.com/busa/elections

STUDENT COUNCIL


The Bondy's Guide to BUSA Elections