Page 1

PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

Mobile Devices Business Configuration Management Operations (CMO) Pruning / Active Item Reduction Project

Brenda Manry PCM 427 – Fall 2005

2/24/2013

Page 1 of 7


PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

Report Contents Introduction.....................................................................................................................2 An Opportunity to Save Money – Executive Summary (Addendum A).........................3 What is the process? – Area Policy Procedure (APP) (Addendum B)...........................5 Who is involved in the process and how do they do it? – Department Operating instructions (DOI) (Addendum C)...................................................................................5 Closing............................................................................................................................6 References.....................................................................................................................7

Introduction This project explains how Motorola’s Mobile Devices Business has gained control of part proliferation (AKA the “Pruning” process) to save millions of dollars within the Teamcenter Product Data Management (PDM) system. The Executive Summary explains the huge accomplishment that was made by gaining control of this problem. In addition, now that the process is in a controllable state, two documented procedures have been written to explain what the process is, who does it, how it is performed, and plans to maintain the system going forward.

2/24/2013

Page 2 of 7


PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

Executive Summary Addendum A:

A Large Opportunity to Save $ In October of 2003, Motorola Mobile Devices had reached an astounding 357,771 active part numbers! According to industry standards, as well as a report done by Sony, one of our competitors had decreased their active part population from over 900,000 items down to nearly 100,000 items. We decided to do some analysis on the parts in our database. •

152K of our items were component type items.

Purchasing confirmed that <15% of the 152K items were actually being purchased (≈ 23K individual receipts per month).

Another 15-20% were assembly type items

Leaving more than 65% to be reviewed to be turned obsolete, or “pruned.”

Configuration Management Operations (CMO) was tasked to create a process, turn the items to inactive status, and report progress with aggressive goals through 2006. The process began with a lot of research and slow, manual processes to change the statuses. The IT department assisted in creating a web based tool to ease the process and to allow 200 parts to be changed at a time. Criteria were defined and unofficially shared among associates who were assigned to the “pruning” tasks around the globe. A process was somewhat in place and the results were outstanding, as explained in the Power Point presentation.

How to Prevent Wasting $ Going Forward

2/24/2013

Page 3 of 7


PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

Capturing the success and the processes for continued success provides PDM users with knowledge to help them be more aware of candidates to be turned to inactive status. It explains the criteria for changing parts to inactive status and it enforces the business rules regarding the use of parts and what happens when they are taken out in haste. Overall, these processes will help us avoid the cost of creating new parts, explain how Configuration Management Operations (CMO) will continuously clean the system, and how users can assist in that process or their own process of deactivating parts theyâ&#x20AC;&#x2122;ve created but never intend to use.

2/24/2013

Page 4 of 7


PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

Area Policy Procedure (APP) Embedded below is the high level, policy type of document for Pruning / Active Item Reduction. It lists the rules and who is responsible for what. It answers the “What?” of the process. This is a global document from which all documents regarding Pruning / Active Item Reduction will stem. Addendum B:

F:\Brenda\Alverno\ PCM427\Pruning APP_r2.doc

Departmental Operating Procedures (DOI) This embedded DOI presents the “Who?” and the “How?” of the process as performed by North America CMO Analysts. It explains how CMO performs the process, what tools are used and how it all ties the process to the APP. Addendum C:

F:\Brenda\Alverno\ PCM427\Pruning DOIr2.doc

2/24/2013

Page 5 of 7


PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

Closing By maintaining control of active items Motorola’s Mobile Devices Business can be consistent with competition such as Sony, Nokia, Samsung, etc. Maintaining parts that are no longer used costs money. It is everyone’s responsibility to keep costs low in every area of their job. CMO plans to maintain the levels of excellence as explained in this report through continued process improvement. The team will put more emphasis on users to better manage their own parts, and we will provide systemic processes to catch any items that are still overlooked. Assemblies •

Develop processes to maintain current levels

Establish global MD business practices

Reduce proliferation of assembly part numbers

Improve “End of Life” process o Systematic progression through item state model at end of product life. M-gates? o EOL team partners with CMO to execute item state changes

Components •

Continue to encourage REUSE

Focus on the reduction of components

Change 180 day rule to 240 days and strict enforcement

In addition to the above, CMO will continue to work with the IT department to further refine data collection/metrics. Through cross-functional teamwork, CMO will drive this process and ensure that control is not lost again going forward.

2/24/2013

Page 6 of 7


PCM 427

Pruning / Active Item Reduction Project

Brenda Manry

References Interviews Ron Zeppo:

I worked with Ron on the details of what he considers to be best practices for the APP & DOI. He also assisted with the original presentations used in the Executive Summary and Closing.

Pam Jenkins &

Their feedback helped me to coordinate with users who

Matt Millon:

have had the most complaints and who have the most requests for the APP and DOI.

Joseph Smith:

I worked with Joseph as User to help him understand the importance of his role in the APP level document as well as to provide feedback on the proposed process and how it will impact him and others in his role.

Existing Documents Legacy Pruning:

I dissected this document (CIMT-144) with Ronâ&#x20AC;&#x2122;s help to

Document

use whatever is still applicable and place it in the APP.

Presentations:

I condensed two presentations made to Upper Management in the Executive Summary.

Hands on System Exploration Teamcenter:

Screen shots in DOI

Web Pruning Tool: Screen shots in DOI

2/24/2013

Page 7 of 7

Pruning / Active Item Reduction Project  

This project explains how Motorola’s Mobile Devices Business has gained control of part proliferation (AKA the “Pruning” process) to save mi...

Read more
Read more
Similar to
Popular now
Just for you