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Bowen Island Municipality British Columbia, Canada

2009 Annual Report


TABLE OF CONTENTS Message from the Mayor............................................................................................................................3 Introduction and Community Profile.......................................................................................................5 Vision Statement.......................................................................................................................................5 Mission Statement.....................................................................................................................................6 Stratgic Plan Progress Report 2009-2010.................................................................................................7 Strategic Plan Objectives and Measures 2010 - 2014..............................................................................10 Municipality Organizational Chart........................................................................................................13 Bowen Island Municipal Council ...........................................................................................................14 Declaration of Council Disqualifications...............................................................................................16 2009 Municipal Staff and Contractors....................................................................................................17 2009 Volunteer Fire Department............................................................................................................19 Council Committees, Commissions, Working Groups and Task Forces...............................................20 Emergency Social Services......................................................................................................................23 Neighbourhood Emergency Resource Persons.......................................................................................24 Report on the Municipality’s services and operations for 2008

Administrative Department......................................................................................................25

Community Recreation Department........................................................................................26

Finance Department..................................................................................................................28

Fire and Emergency Planning Department...............................................................................29

Planning Department................................................................................................................30

Engineering & Operations Department....................................................................................31

2009 Planned Expenditures & Sources of General Funding . ................................................................34 2010 Planned Expenditures & Sources of General Funding..................................................................35 Audited Annual Financial Statements and Permissive Tax Exemptions for 2008..................................36 Statistical Information

Building Department.................................................................................................................72

Community Recreation Services...............................................................................................73

Public Works Department.........................................................................................................74

Planning Department................................................................................................................75

Fire Department & Emergency Services...................................................................................76

Bylaw Services............................................................................................................................77

Feedback form.........................................................................................................................................78

Bowen Island Municipality

2

2009 Annual Report


MESSAGE FROM THE MAYOR

Hello Bowen Island

2

009 was a busy year of change, significant challenges and important steps forward. Highlighted below are a few of these accomplishments and events. In mid July, Hendrik Slegtenhorst took over municipal operations. As Chief Administrative Officer, the CAO hired two new senior managers, Brent Mahood and Hap Stelling, to fill vacancies in the Director of Engineering and Operations and Director of Planning. These senior managers bring vitality, professionalism and experience to the community. Bowen gained a new year-round all-season recreation facility with the opening of the synthetic turf field. Public debate over the merits of an artificial playing field led to selection of a state-of-the art design of the highest environmental quality and health safety standards. The recreational amenity quickly became one of Bowen’s most highly used facilities and a popular gathering place for

Bowen Island Municipality

community members. The municipality received an additional federal government grant of $255,000 for fencing, lighting, and relocation of the basketball court, to be completed in 2010. We passed a night sky bylaw to ensure environmentally sound lighting at the field. Council commissioned a Community Centre Action Committee to advance planning and fundraising for a phased community centre, to be located on civically-owned land. The first phase of the project will include a modest community hall and theatre, with later phases incorporating a community “living room� and recreation facility.

owners to find a compromise plan with a smaller development more in line with the OCP, but this effort was not successful. Overwhelming opposition to the proposal by the community led to rejection of the rezoning proposal by council in late spring. In December, the municipality approved a subdivision application for the development of 59 10-acre lots. Parks Canada initiated an assessment of Crown and other lands on Bowen Island for inclusion within the Gulf Islands National Park Reserve. The municipality encouraged Parks Canada to undertake this review, driven in part by concerns about the long term protection of provincial

Parks Canada initiated an assessment of crown and other lands on Bowen Island for inclusion within the Gulf Islands National Park Reserve.

Council set the update of our Official Community Plan (OCP) as our top planning priority. A community steering committee, supported by a consultant planning team, has broadly engaged the community in this update of our OCP. The completion of the revised document is anticipated in fall 2010. The controversial comprehensive development proposal for the 600-acre Cape Roger Curtis lands consumed tremendous attention of staff, council and the public. Council attempted to work with the property

3

Crown lands on Bowen. Council has committed to work with Parks Canada to conduct a thorough consultation with islanders and other stakeholders regarding the benefits and costs of portions of the island becoming a national park. 2009 was the second year of a major effort to upgrade our roads. The failing section of Dorman Road, reduced to one lane, rebuilt as a two lane road, was one of the projects. Funding our extensive road system, with significant segments of it built on poor foundation, will continue to challenge us.

2009 Annual Report


We received $1.1 million of federal and provincial government funds for expansion and environmental upgrade of the Snug Cove waste water treatment plant. Expansion of the plant is the keystone project that opens the door to development of community lands, and future servicing of the community centre and Abbeyfield seniors complex. Built and operated by volunteers of all ages, the Knick Knack Nook joined the BIRD recycling depot on municipal property. The re-use it shop quickly became a welcome, popular and well-used success. We also celebrated the opening of the 15-acre Headwaters Park. This is the most recent addition to our inventory of 11 parks totalling 160 acres that has been established over the last 8 years through rezoning developments. I give my sincere thanks to members of staff, Council, and the community who have brought about these achievements. We have much to be thankful for, here on our small island home. Bob Turner June 2010

Bowen Island Municipality

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2009 Annual Report


INTRODUCTION & COMMUNITY PROFILE

B

owen Island Municipality (BIM) is pleased to present its 2009 Annual Report. Bowen Island, located in Howe Sound, is a vibrant community of approximately 3,500 permanent residents located six kilometres west of the mainland and accessed by a 20-minute regular ferry service from West Vancouver. A popular vacation home for British Columbians, the population on Bowen grows by roughly 1,500 visitors each summer. Bowen was established as the first Island Municipality in British Columbia in December 1999. It is an island within the Islands Trust jurisdiction. Its Letters Patent states that the Municipality “shall support the object of the Islands Trust.” A member of Metro Vancouver, the Municipality is one of the fastest growing areas, with a population increase of 13.7% between the 2001 and 2006 Census. The Municipality comprises the entire area of Bowen Island, Finisterre Island, and Hutt Island, and an area of foreshore and land extending 300 metres from natural high water marks. Many flock to Bowen’s shores because of its natural beauty and rural atmosphere. It stretches 12

kilometres long and 6 kilometres wide, containing 5,050 hectares of land and 1,310 hectares of foreshore and land covered by water. It features a significant portion of undeveloped Crown Land, woodland, greenways, and public beaches. But it’s the community – a small, caring, conscientious populace that makes living here the first choice of many residents. It’s a well known fact: Bowen’s a great place to raise a family. It’s safe and friendly and offers many amenities for all ages. Residents, from the youngest to aging seniors, are able to take advantage of the many local educational options, which include excellent public and private schools and alternative learning programs. Arts and culture thrive here with a high percentage of residents making a living from creative endeavours. Many nonprofits provide activities, social services and support for the community, while numerous churches, and retreats are available for those seeking spiritual experiences. Health and fitness services also abound. Bowen has been called a commuter island, as about 500 workers and over 200 students commute to offices and

schools on the mainland each day. As well, many workers are catching the ferry from the mainland for a reverse commute as they offer their services to local businesses. There are two main commercial cores on Bowen Island. The village of Snug Cove is home to several cafés, restaurants, food stores, specialty shops, a pharmacy, medical offices, pubs, the community library and post office. The second, at Artisan Square, is a mixture of work/live-in artist studios, galleries, eateries, health and fitness centres, and small businesses. The economy is mixed, with many small enterprises and home-based businesses established on the island. Many businesses rely on both local and tourist support to ensure they are economically viable. Bowen boasts many amenities including a stunningly beautiful natural environment and many recreational opportunities. In addition to government wharfs, it has two commercial marinas, extensive hiking trails, numerous beaches, parkland and picnic areas, a bike park, a new synthetic turf field, and an award-winning nine-hole public golf course. A number of annual events and festivals staged locally draw both

Vision Statement “Bowen Island must strengthen our community and its economy by protecting its natural environment, fostering self-sufficiency, and incorporating resilience — the ability to confront and thrive in an uncertain future”.

Bowen Island Municipality

5

2009 Annual Report


residents and off-islanders alike. These include the Round Bowen Sailboat Race, the Round Bowen Kayak Challenge, Run for the Ferry marathon, Bowfeast, a celebration of locally grown food and produce, the Write on Bowen! Festival of Readers and Writers, craft fairs and markets, and the summer community fair, Bowfest. Bowen is a green community, boasting a very efficient recycling centre, affectionately named BIRD (Bowen Island Recycling Depot) and a re-use it store named the Knick Knack Nook. The desire to adopt sustainable principles and implement environmentally-friendly initiatives and practises is widely shared. Grassroots groups such as the Zero Waste committee are taking action towards achieving these goals, as is the local government.

The soaring price of real estate has had an impact on Bowen, just as it has elsewhere. Since incorporation, property assessments have risen by more than 100%. Currently there are 1,340 occupied private dwellings with 90% of residents living in singleattached homes. The average price of a house on Bowen in 2009 was $725,000. Affordable housing is an issue for the island, and one that the Bowen Community Housing Association, in collaboration with the Municipality is tackling. BIM established the Affordable Housing Working Group and an affordable housing policy. Additionally, the Municipality has been working with developers to ensure a diversity of housing types and range of costs within the housing market. As an island community, residents rely on BC Ferries as a

principle transportation link to the mainland. Privately-run water taxi services are also available to commuters and others travelling to and from the island.

MISSION STATEMENT In carrying out its mandate, Bowen Island Municipality will work towards conducting operations in a way that: 1. 2. 3. 4. 5.

Improves the economic, environmental and social well-being for present and future generations; Encourages and fosters community involvement; Enhances the small, friendly, caring character of the community; Maintains an open, accountable and effective operation; and Preserves and enhances the unique mix of natural ecosystems and green spaces that Bowen Island possesses.

For more information on BIM, visit our website at www.bimbc.ca. If you have any comments on additional information you would like to see contained in future Annual Reports, we invite you to fill out an Evaluation Form. It can be found at the end of this report, or you can click the link on the BIM website and fill-out the online Evaluation Form. Copies of the Annual Report can be viewed at Municipal Hall at 981 Artisan Lane, or found in the Bowen Public Library.

Bowen Island Municipality

6

2009 Annual Report


Bowen Island Municipality

7

2009 Annual Report

Hire
of
a
permanent
Chief
 Administrative
Officer


Update
the
Official
Community
 Plan


2. Ensure
effective
 community
 planning


Initiative/Priority


1. Enhance
the
 effectiveness
and
 productivity
of
 the
municipal
 organization


Objective


Planning


Council


Owner


February
2009


July
2009


b) Hire
of
new
CAO


a) Establish
OCP
Steering
Committee,
appoint
the
Chair
 and
membership


February
–
May
 2009


Target
Date


a) Establish
CAO
Search
Steering
Committee;
advertise
 job
posting
and
interview
short
listed
candidates


Measurable
Action


January
2010:
The
following
members
of
the
 public
are
appointed
to
the
Committee:
 • Barbara
Wahler
 • Peter
Williamson


February
2009:
Terms
of
Reference
for
OCP
 Steering
Committee
adopted
by
Council.
 February
2009:
Dave
Witty
appointed
as
 Chair
of
the
Committee.
 April
2009:
The
following
members
of
the
 public
were
appointed
to
the
Committee:
 • Libby
Beck
 • Peter
Drake
 • Sue
Ellen
Fast
 • Neil
Gray
 • Casey
Grundy
 • Deborah
Kirby
 • Bob
McGillivray
 • John
Rich
 November
2009:
Dave
Witty
resigns
as
Chair
 in
order
to
assist
the
process
in
a
planning
 consultant
capacity.

Sue
Ellen
Fast
is
 appointed
as
Chair.
 December
2009:
Neil
Gray
and
Deborah
 Kirby
resign
from
the
Committee.
 
 


July
2009:
Chief
Administrative
Officer
hired.


February
–May
2009:All
actions
completed
 in
time‐frame
established.


2009
&
2010
Progress


This progress report enables Council and the public to monitor the progress of the Municipality against a set of specific objectives, strategies and measures established by the Municipality in the previous year. Essentially, the progress report answers the question, how did the Municipality perform in meeting its objectives and strategies based on established measures.

STRATEGIC PLAN PROGRESS REPORT 2009-2010


Bowen Island Municipality

8

2009 Annual Report

Objective


Initiative/Priority
 


Owner


June
2009


June
2009


c) Community
meeting:
Presentation
of
final
work‐plan
 for
the
OCP
update
process
and
information
about
 planned
engagement
opportunities.
 d) Design/Launch
website
for
the
Bowen
Island
OCP
 update.


Plan
community
engagement
events
designed
to
take
 the
pulse
of
the
community
and
confirm
its
vision
for
 the
future.

Events
to
include:
  Bowfest
  Community
Workshop


g) Confirm
or
update
the
community’s
long
term
vision.

 The
vision
to
be
put
back
to
the
community
to
ensure
 what
is
heard
is
correct


f)

September
2009


August
2009
 September
2009


e) Communicate
to
the
Public
information
about
the
OCP
 July‐August
2009
 Update
process,
information
gathered
to
date,
and
 upcoming
engagement
opportunities.

Prepare
on‐line
 survey
to
explore
existing
conditions
and
 opportunities.


May
2009


Target
Date


b) Retain
consultant


Measurable
Action


2009
&
2010
Progress


August
2009:
A
community‐wide
visioning
 survey
was
conducted
between
August
11th
 and
31st.

The
survey
was
posted
online
with
 a
hard
copy
version
available
at
various
 locations.



October
2009:
An
“Ideas
Forum”
was
held
to
 seek
feedback
from
volunteer
groups
and
 community
members
to
identify
key
ideas
 for
Bowen’s
future
well‐being.




August
2009:
A
Community
visioning
 workshop
was
held
over
a
two
day
period.

 The
intent
of
the
workshop
was
to
explore
 community
values
about
growth,
change
 and
development,
to
identify
issues
and
 opportunities,
and
to
visualize
how
Bowen
 Island
might
evolve
in
the
future.


August
2009:
Hosted
a
kiosk
at
Bowfest
to
 gather
community
input.


August
2009:
Newsletter
#2
published
 seeking
community
feedback
and
 advertising
the
upcoming
visioning
 workshop,
survey
(available
on‐line
and
at
 key
locations)
and
Ideas
Forum.


June
2009:
Newsletter
#1
published
 outlining
OCP
process.


June
2009:
Bowen
Island
OCP
Update
 website
launched:
 www.bowenOCPupdate.ca



June
2009:
“Community
Launch”
meeting
 held.

Handout
distributed
introducing
the
 update
process,
outlining
the
work‐plan
and
 identifying
planned
community
events.


May
2009:
City
Spaces
Consulting
Ltd.
hired.


Progress Report 2009 & 2010 (continued)


Bowen Island Municipality

9

2009 Annual Report

Develop
a
strategic
capital
plan
for
 Administration
 the
following
priority
infrastructure
 and
Finance
 projects:
 • Sewage
plant
and
collection
 system;
 • Civic
Facility;
 • Fire
Hall;
and
 • Ferry
marshalling
–
roads,
 parking
and
passenger
shelter


3. Maintain
fiscal
 health
and
 effective
strategic
 financial
planning


Owner


Initiative/Priority


Objective


March
2010


May
2010


Community
meeting:
Draft
updated
OCP
to
be
 presented
to
the
community
for
information
and
 feedback.


j)

k) First
reading
of
Official
Community
Plan
amendment
 bylaw.


July
2009
 November
2009


a) Adopt
Terms
of
Reference
for
strategic
capital
plan
 b) Adopt
Strategic
Capital
Plan
including
establishment
 of:
 • Scope
of
each
project
 • priority
order
 • time
lines
 • funding
strategies


January
2010


Community
meeting:
include
opportunities
to
review
 and
discuss
the
three
policy
options
and
select
a
 preferred
option
or
hybrid
options.


i)

December
2009


Target
Date


h) Utilize
the
website,
Bowen
Undercurrent,
newsletter
 and
community
events
(i.e.
BICS
Craft
Fair)
to
seek
to
 communicate
information
about
the
policy
options
 under
consideration.

Prepare
on‐line
survey
to
gauge
 satisfaction
with
and
solicit
feedback
on
the
policy
 options
under
consideration.


Measurable
Action


2009
&
2010
Progress


No
progress
to‐date.

In
May
2010,
as
part
of
 its
strategic
planning,
Council
identified
the
 development
of
a
capital
and
fiscal
plan.

 Please
see
the
Objectives
&
Measures
report
 for
further
details.


July
2010:
The
OCP
bylaw
was
given
first
 reading.


June
2010:
Community
Open
House
took
 place
to
present
draft
OCP,
answer
 questions
and
receive
input.


March
2010:
A
two
day
“Exploring
Options”
 Community
event
was
held.


January
2010:
Committee
holds
workshop
to
 generate
options.


December
2009:
The
Committee
manned
a
 booth
at
the
BICS
Craft
Fair



November
2009:
A
two
day
workshop
was
 held
entitled
“Confirming
the
Vision”.


Progress Report 2009 & 2010 (continued)


Bowen Island Municipality

10

2009 Annual Report

1. Enact
growth
management
and
 Planning
 environmental
bylaws


II. Protect
and
 enhance
our
 natural
 environment


2010
 2010


b. Council
review
of
draft
Official
Community
Plan
 c. First
reading
of
the
Official
Community
Plan
 amendment
bylaw


2011
 2011


b. Adoption
of
Environmentally
Sensitive
Areas
bylaw
 c. Adoption
of
Forest
Retention
bylaw


Within
the
next
5
 years
 Within
the
next
5
 years


b. Adoption
of
Infrastructure
Standards
Bylaw
 c. Completion
of
Greenhouse
Gas
inventory
and
Offsets
 for
Critical
Air
Containment


2011


2010


a. Adoption
of
Steep
Slopes
bylaw


2010


f. OCP
implementation
‐
selection
of
projects
by
Council
 


2010


e. Adoption
of
the
Official
Community
Plan
amendment
 bylaw


d. Public
Hearing,
second
and
third
reading
of
the
Official
 2010
 Community
Plan
amendment
bylaw


2010


Timeline


a. Finalize
draft
Official
Community
Plan
with
community
 confirmation


Measurable
Action


2. Green
our
municipal
operations
 Engineering
 a. Adoption
of
the
Solid
and
Green
Waste
Management
 and
Operations
 Plan


OCP
Steering
 Committee/

 Planning


Owner


1. Update
and
implement
the
 Official
Community
Plan


I.

Ensure
effective
 community
 planning


Initiatives/Priorities


Objective


The purpose of outlining these objectives and relevant measures is that it gives the opportunity to set expectations, targets and objectives for the Municipality. Objectives are a statement of results or outcomes that a municipality hopes to achieve. The purpose is to enable the community to assess the Municipality’s progress on an annual basis.

The following Strategic Planning priorities were adopted by Council in May 2010. Although the main purpose of this report is to provide objectives and measures for 2010 and 2011, Council has identified key projects for completion within the next five years. These have been included in this report but no specific timeline identified.

STRATEGIC PLAN OBJECTIVES AND MEASURES 2010 - 2014


Bowen Island Municipality

11

2009 Annual Report


 1. Build
community
assets


III. Increase
our
 collective
strength


3. Encourage
appropriate
 economic
growth,
local
food
 production


2. Revitalize
Snug
Cove


Initiatives/Priorities


Objective


Establishment
of
the
Bowen
Community
Centre
 Action
Committee
(BCCAC)
 ii. Outcome
of
fundraising
feasibility
study
 communicated
to
Council
 iii. Project
plan
for
fundraising
campaign



i.

Administration


a. Adoption
of
an
Economic
Development
Plan


b. Review
the
potential
of
relocating
municipal
hall,
 library,
and
police
station
to
a
civic
facility.


Planning/
 a. Adoption
of
a
Snug
Cove
Implementation
Plan,
 Engineering
 including
development
of:

 and
Operations
 i. affordable
&
senior’s
housing

 ii. sewage
collection
expansion

 iii. Cove
Bay
water
filtration
&
capacity
expansion
 iv. ferry
marshalling
&
roads


Council


c. Development
of
a
Community
Centre
plan:


Within
the
next
5
 years


Within
the
next
5
 years


2011


2010‐2011


2009
 (complete)
 2010



 2010
 2010


2011


Within
the
next
5
 years


Timeline


d. Implementation
of
water
conservation
measures



Measurable
Action


Engineering
 a. Expansion
of
Sewage
Treatment
Plant
 and
Operations
 b. Improvements
to
municipal
roads
and
trails
through
 adoption
of:
 
 i. Road
Capital
Plan
 
 ii. Parks
Capital
Plan


Owner


Strategic Plan Objectives and Measures 2010 - 2014 (continued)


Bowen Island Municipality

12

2009 Annual Report

b. Adoption
of
a
Development
Cost
Charges
Bylaw


Finance
 Finance


2. Implement
cost
recoveries


3. Constrain
cost
growth


a. Implementation
of
operational
cost
recovery
in
the
 2011
Budget


Finance


1. Create
capital
and
fiscal
plans
 to
build
community
assets


a. Implementation
of
cost
constraints
in
the
2011
budget
 b. Adoption
of
a
Taxation
policy


Finance
 Finance


a. Integration
of
Capital
and
Fiscal
Plans
for
2011
 Referendum
in
the
2011
Municipal
Budget


2011


2010


2011


2010


2010


IV. Maintain
and
 improve
our
 fiscal
health



2011


c. Adoption
of
Recreation
Master
Plan


Community
 Services
 


2011


2010


2010


Timeline


Engineering
 b. Adoption
of
Parks
Master
Plan
 and
Operations


a. Execution
of
the
Joint
Use
Agreement
between
the
 Municipality
and
School
District
No.
45
regarding
the
 Bowen
Island
Community
School.


a. Determination
of
Fire
Hall
upgrade/rebuild
plan


Measurable
Action


Community
 Services


Fire


Owner


5. Improve
municipal
services


4. Enhance
emergency
services


Initiatives/Priorities


Objective


Strategic Plan Objectives and Measures 2010 - 2014 (continued)


MUNICIPALITY ORGANIZATIONAL CHART 2009 Citizens


Mayor
and
Council


Chief
Administrative
Officer
 Director
of
 Engineering
and
 Operations




Fire
Chief



Director
of
Finance



(0.7
FTE)


(1.0
FTE)


Community
 Services
Manager
 (1.0
FTE)


Corporate
Officer

 (1.0
FTE)


(1.0
FTE)

 (vacant
since
Aug.
2009)


(1
FTE)
(vacant
2009)


A/Public
Works
 Manager
 (Engineering)
(1
FTE)


Deputy
Fire
Chief



Deputy
Treasurer



(0.4
FTE)


(1
FTE)


Works
Crew



Asst.
Fire
Chief
&
 Training
Officer



(3
FTE)


Community
 Recreation
 Programmers



Administrative
 Assistants



(1
FTE)


(0.25
FTE)


Summer
Works
 Crew

 (seasonal)


Planner
1



(1.2
FTE)


(1.0
FTE)

 (vacant
since
May
2009)


Summer
Day
 Camp
 Instructors


Bylaw
Services
 Officer



Building
Inspector


(seasonal)


(1.0
FTE)


(1.2
FTE)


Finance
&
 Taxation
Clerk



Community
 Planner



Finance
Clerk



Recreation
Clerk



(0.4
FTE)


(0.8
FTE)


Auxiliary
Bylaw
 Services
Officer


Planning
&
 Building
Clerk



(seasonal)


A/Public
Works
 Manager
(Utilities)



Youth
Services
 Coordinator



(1
FTE)


(1.0
FTE)


(1
FTE)


Planning
 Consultant
&
 Deputy
Approving
 Officer


Auxiliary
Youth
 Workers



Water
Systems
 Operator


(0.6
FTE)


Snug
Cove
Sewer
 System
Operator


Municipal
Staff
 Public
Works
Clerk

 (1
FTE)


Contractors



 
 FTE
=
Full
Time
Equivalent


Garbage
 Collection


Bowen Island Municipality

13

2009 Annual Report


BOWEN ISLAND MUNICIPAL COUNCIL

C

ouncil is the legislative body that represents the citizens of Bowen Island, provides leadership and establishes policies and priorities for Bowen Island’s municipal government. Council reviews and establishes budget levels for civic operations and capital expenditures. Council consists of the Mayor and six Councillors. All members of Council hold office for three years and are elected as per legislation set

out in the Community Charter and Local Government Act. Local government elections are held the third Saturday in November every three years. The term of office for the 20082011 Council began on December 1, 2008. 2009 was the first full-year term of office for officials elected in the 2008 Local Government elections. On Bowen, voted into office were Mayor Bob Turner, Councillors

Peter Frinton, Doug Hooper, Cro Lucas, Alison Morse and Nerys Poole. In conjunction with the general local election, electors are asked to select two members of Council to be appointed as municipal trustees for Islands Trust Council. Candidates for mayor and councillor must indicate on the nomination papers if they wish to be considered for selection as a municipal trustee for the Islands

2008-2011 BIM Council Bob Turner , Peter Frinton, Nerys Poole, Doug Hooper, Cro Lucas, Alison Morse, David Wrinch,

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2009 Annual Report


Trust Council. The two persons on the ballot for the municipal trustee receiving the highest and second highest number of votes and who are elected to Council must be appointed by Council at the inaugural meeting as municipal trustees for the Islands Trust Council. Councillors Morse and Poole represent Bowen Island Municipality as municipal trustees of the Islands Trust Council. Councillor Poole sits on the Islands Trust Fund Board and chairs the Financial Planning Committee and Audit Committee. One of a new Council’s first items of business is to appoint one of their members as Municipal Director to the Metro Vancouver Board. As a result of representation by population

Bowen Island Municipality

BIM’s Municipal Director has one vote. Councillor Peter Frinton continues as representative on the Metro Vancouver Board, with Councillor Morse as the alternate representative. Also representing the island interests within Metro Vancouver, Mayor Turner sat on the Mayors Committee, Councillor Frinton on the Environment and Energy Committee and Agricultural Committee and Councillor Morse on the Parks Committee. In addition, Councillor Frinton represents Mayor Turner on the Mayors’ Council at TransLink. He also represents the municipality as a member of the Lower Mainland Treaty Advisory Commission. All members of Council are members

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of the Howe Sound Community Forum. The Mayor chairs meetings of Council and is also an ex-officio member of all Council Committees and all bodies to which Council has the right to appoint members. Council normally meets four times per month – twice as Council and twice as a Committee of the Whole, although no meetings are scheduled in August. The majority of Council, Committee, Commission. Working Group and Task Force meetings are open to the public and agendas are available at Municipal Hall or on the Municipality’s website at www.bimbc.ca.

2009 Annual Report


The Islands Trust is a unique federation of

Metro Vancouver is a partnership of 22 municipalities and one electoral area, including Bowen Island Municipality, that makes up the metropolitan area of Greater Vancouver. Each member municipality is involved in how the region is managed through a Board of Directors comprised of mayors and councillors from the member municipalities on a “representation by population” basis. For further information regarding Metro Vancouver please visit their website at www.metrovancouver.org.

independent local governments, including Bowen Island Municipality, which plans land use and regulates development in the trust area. The Islands Trust’s mandate is to preserve and protect the area and its environment for the benefit of residents and the province. As mandated through our Letters Patent, BIM supports the object of the Islands Trust to ensure that there is no conflict between the actions of the municipality and the object of the Islands Trust and the trust policy statement. To learn more about the Islands Trust please visit their website at www.islandstrust.bc.ca.

DECLARATION OF DISQUALIFICATIONS There were no Council declarations of disqualification in 2009.

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2009 Annual Report


2009 MUNICIPAL STAFF & CONTRACTORS Administration

Chief Administrative Officer.......................................................... Bryan Kirk*/ Hendrik Slegtenhorst Corporate Officer......................................................................................................... Kathy Lalonde Administrative Assistant.......................................................................... Lisa Wrinch/Casey Grundy Bylaw Services Officer............................................................................................. Chris Buchanan Auxiliary Bylaw Services Officer...................................................................... Silvaine Zimmermann

Community Recreation

Community Services Manager.................................................................................Christine Walker Recreation Clerk............................................................................................................. Brenda Reid Recreation Programmers........................................................... Shauna Jennings/Shelley Shannon Youth Services Coordinator............................................................................................Matt Neufeld Auxiliary Youth Workers..........................................................................................Katalina Bernard* Brajit Bacon*/Iona Buchan*/Noah Pryce Jones/Sarah Campbell/Josh Van Dyke

Finance

Director of Finance....................................................................................................Joanne Cunday Deputy Treasurer........................................................................................................Kristen Watson Finance/Taxation Clerk....................................................................................... Candace Sorrentino Finance Clerk............................................................................................................. Sheana Laing*

Fire Services

Fire Chief..............................................................................................................Brian Biddlecombe Deputy Fire Chief............................................................................................................... Bob Clark Assistant Fire Chief............................................................................................... Laurin McDonald* Training Officer Laurin McDonald/Ian Thompson

Planning

Community Planner.......................................................................................................Jason Smith* Planner......................................................................................................................... Celene Fung* Planning & Building Clerk...........................................................................................Sandi Laudrum

Public Works Engineering Assistant/Acting Manager Public Works Engineering..................................... Wil Hilsen Operations/Acting Manager Public Works Operations................................................ Bob Robinson Public Works Clerk...............................................................................Millie Watson*/Midge Meeres Roads Crew Lead Hand...............................................................................................Doug Mercer* Roads Crew................................................................. Grant Miller/Barry Dempsey/Mark Edmonds* * DENOTES PARTIAL YEAR IN POSITION

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2009 Annual Report


Contractors

Municipal Auditors.............................................................................................BDO Dunwoody LLP Municipal Solicitor................................................................................................... Murdy McAllister Building Inspector..................................................................................................... Konrad Jaschke Custodian....................................................................................................................... Peter Boddy Information Systems........................................................................................Logical Developments Minute Taker............................................................................................................. Gayle Ferguson Planning Consultant/Deputy Approving Officer................................. Michael Rosen and Associates Liquid Waste Operator................................................................................................... Eco Fluid Ltd Solid Waste Operator.............................................................................. Bowen Waste Services Ltd Water System Operator............................................................................... BRS Water Services Ltd

Financial Institution First Credit Union

Members of BIM Staff including Back Row from left: Sheana Laing, Casey Grundy, Lisa Wrinch, Silvaine Zimmermann, Candace Sorrentino, Hendrik Slegtenhorst, Chris Buchanan, Brent Mahood, Front Row from Left: Matt Neufeld, Kathy Lalonde, Christine Walker, Kristen Watson

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2009 Annual Report


2009 VOLUNTEER FIRE DEPARTMENT Municipal Staff: Fire Chief . ................................................................Brian Biddlecombe Deputy Fire Chief . .................................................Bob Clark Assistant Fire Chief.................................................Laurin Macdonald Training Officer........................................................Laurin Macdonald */ Ian Thompson*

Volunteer Fire Fighters: Arnott, Randy........................................................... Firefighter Begg, Scott................................................................ Firefighter Blomberg, Eric.......................................................... Firefighter Cannell, Rick............................................................ Captain Cochrane, Don......................................................... Firefighter Davies, Gary.............................................................. Firefighter Davies, Shawn........................................................... Firefighter Dempsey, Jeff............................................................ Firefighter Gisby, Ken................................................................. Firefighter Grundy, Spencer....................................................... Firefighter Hanen, Aaron........................................................... Captain Harding, Lloyd......................................................... Captain Harding, Steve.......................................................... Firefighter Huskisson, Kevin..................................................... Captain Leigh, Dustin............................................................ Firefighter Meeres, Garth........................................................... Firefighter Moore, Scott............................................................. Firefighter Perry, Brian................................................................ Safety Officer Robinson, Bob.......................................................... Captain Seaberly, Frank.......................................................... Firefighter Sorrentino, Chris..................................................... Firefighter Strubin, Mick............................................................ Captain Taylor, Matt............................................................... Firefighter Thompson, Ian.......................................................... Firefighter Toews, Kevin............................................................. Firefighter Tweten, Shane........................................................... Firefighter Wood, Phil................................................................ Captain

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Photos above courtesy of Fire Department

2009 Annual Report


COUNCIL COMMITTEES, COMMISSIONS, WORKING GROUPS & TASK FORCES

Group

Meeting Schedule

Members

Advisory Design Panel

As required

David Riddell Doug Berry Jeremy Howe Andrew Beaird

Mike Lightbody Art Rogers Richard Dohmeier Rondy Dike

Advisory Planning Commission

Monthly on 4th Wednesday

Paul Tennant Frits DeVries Karen Wristen Gordon Ganong

Roger McGillvray Jim Cox Ross McDonald

Affordable Housing Working Group

At call of Chair

Elizabeth Ballantyne Bruce Howlett Gordon Reid Tim Wake

Brian Hodgins Faye White Sara Baker

Blue Water Park Water System Local Advisory Committee

Quarterly

Adam Holbrook Alfred Rahn

Guenther Eigendorf Jim Connor

Bowen Bay Water System Local Advisory Committee

Quarterly

Bill Newport Bud Long

Joseph Foster Kathy Leishman

Bowen Community Centre Action Committee

Monthly on 3rd Wednesdays

Jim McMahon Paul Hooson Tina Nielsen Fawn Gill

Michael Epp Shari Ulrich Hans Christian Behm

Cove Bay Water System Local Management Committee

Monthly on 2nd Tuesday

Bill Hamilton Wolfgang Duntz John Rich

Ken Shirley Dennis Dallas Dave McEachern

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2009 Annual Report


COUNCIL COMMITTEES, COMMISSIONS, WORKING GROUPS & TASK FORCES

Group

Meeting Schedule

Members

Eagle Cliff Water System Local Advisory Committee

Quarterly

David Wrinch Len Gurski Anne Marie Atherton

Ferry Advisory Committee

Monthly on 1st Wednesday

Bob Lalonde Trish Jacquet Kim De Sante

Fire Hall Facilities Steering Committee

As required

Councillor Alison Morse Councillor David Wrinch Bryan Kirk, CAO Gordon Elliott Brian Biddlecombe, Fire Chief Bob Clarke, Deputy Fire Chief

Greenways Advisory Committee

At call of Chair

Sue Ellen Fast Alan Whitehead Dawn Riley Josephine A. Riley Zoe Thorbergson

Andre Chollat David Van Berckel Shauna Strickland Cathy Buchanan

Hood Point Water System Local Advisory Committee

Quarterly

Steve Hoffar Tom Rafael Mike Shields

Mike Corney Robert Sangster

OCP Update Steering Committee

Monthly on 2nd Wednesday

Sue Ellen Fast Casey Grundy Bob McGilvray Neil Gray Deborah Kirby

Snug Cove Sewer Local Management Committee

Monthly on 4th Thursday

Rondy Dike Ronald Strange

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Steve Sheppard Peter Drake

Doug Elliott Daniel Heald

Dave Witty Libby Beck Peter Drake John Rich

Wolfgang Duntz Jacqui Parker-Snedker

2009 Annual Report


COUNCIL COMMITTEES, COMMISSIONS, WORKING GROUPS & TASK FORCES

Group

Meeting Schedule

Members

Tunstall Bay Water System Local Advisory Committee

Quarterly

Richard Smith Harry McKay

Gerry Sear

Water Services Management Commission

Quarterly

Adam Holbrook Wolfgang Duntz Richard Smith Bill Newport David Wrinch

Bill Hamilton Steve Hoffar Gerry Sear Len Gurski Mallory Smith

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2009 Annual Report


EMERGENCY SOCIAL SERVICES (ESS)

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mergency Social Services (ESS) provides short term assistance to British Columbians who are forced to leave their homes because of fire, floods, earthquakes or other emergencies. Assistance may include food, lodging, clothing, emotional support and family reunification services. ESS may also provide specialized services such as first-aid, child minding, pet care and transportation. Typically a reception centre would be set up as a centre base for evacuees. This could be a school gym, church or any other large building in the community that would be a safe place for folks to gather. ESS is usually available for 72 hours. During these first 72 hours, evacuees should immediately plan their next steps by contacting their insurance agents, families, or local non profit agencies. ESS is based on volunteerism and is dependent on the willingness of individuals in the community to help plan for the wellbeing of their neigh-

Bowen Island Municipality

bors and fellow citizens in the event of a disaster. Though ESS is designed to provide services to individuals affected by large complex disasters or emergencies, ESS may also be provided during smaller emergencies; for example a single house fire or emergencies affecting one to two families in a community. We continue to try to bring awareness to the Island residents on personal emergency preparedness. We have sourced out and made available (for purchase) emergency packs for a family of four for four days. We had a “level one” emergency to respond to in 2009, and were able to help the displaced person with food and clothing. We continue to review, add to, and update our contacts for food, lodging and clothing. The core team meets on a regular basis to plan meetings, educational sessions for the community and schedule training for our volunteers. We recently completed a day long course in “Registration and Refer-

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Emergency Program Director Brian Biddlecombe Emergency Social Services Director Reidun van Kervel Core team Jen McGowan, Carolyn McDonald, Tess Taylor and Sheree Johnson ESS volunteers Bobbi Bagshaw, Kathy Ainscough, Abigail Fisk, Nairne Knipe, Gale Lyttle, Sophie Taylor, Sue Williams, Susan Bell, Carol Hussey

rals” which covered the process for registering evacuees and for providing them with referrals for food, clothing and lodging. It also covered basic interviewing skills. The course included completion of the ESS file (registration and service record) and referral forms. One of our core members also took a “Resource Acquisition” course which is always helpful as we constantly need to update and find new suppliers for our mandate. We currently have 14 locations designated as possible reception centres or gathering places and the same amount of B&Bs to house evacuees, some of which can sleep large numbers of people (i.e. Rivendell).

2009 Annual Report


NEIGHBOURHOOD EMERGENCY RESOURCE PERSONS A number of volunteers have agreed to be Neighbourhood Emergency Resource Persons (NERPs). The role of the NERP is to: 1. Keep information about people and equipment in their neighbourhood that could be made available in serious emergencies. 2. Help put you in touch with the best person to assist with your particular emergency need. 3. Act as communication facilitators in times of serious island emergencies. Emergency info posted at: www.bowenisland-bc.com and www.bowenisland.com. 2010 Neighbourhood Emergency Resource Persons

NERP Heads: Sue Ritchie & Bonney McDowell Hood Point: Steve Hoffar, Tom Grafton, David Manson

Collins Road & Seven Hills: Lyn van Lidth de Jeude, Horst Mann

Hood Point West: Shannon Rondeau, Barbara Rendell

Bowen Court: Louise Ferguson, Ed Saunders, Paul Fast

Eaglecliff: Ken Walker and Susan Bell, David Wrinch, Jean Cleator, Anna-Marie Atherton

Queen Charlotte Heights /Valhalla: Susan Perry, Linda Henfrey, Cathy Robertson, Jilly Watson

Millers Landing: Sue Ritchie, Jenny West, Don MacLean, Robin Butler, Elaine Jones/Dave Parkin Oceanview: Brain McCaig, Mick Strubin, Bonney McDowell Scarborough: Monica McKinley, Ross Patterson Deep Bay: Silvaine Zimmermann, Judy WilloughbyPrice, Nancy Cox, Jim McConnan Snug Cove: Paul Welsh, Brian Hotel, Terri Pinenburg

Bowen Island Municipality

Cates Hill & Artisan Square: Sylvia Boss, Joanne Fallow, James Glave, Mary McDonagh, Rosemary Knight, Jeanne Sarich Mount Gardner: Heather Coulthart, Rosie Montgomery, Irene Paulus, Lou Klein, Don Marshall Valley Central: Maggie Davidson, Jerry George, Lydia Patriaz, Anne Seaberly Sunset Park Estates: Josephine Riley, Anne Chollat, Susie Proctor

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Josephine Lake: Mark James, Candy Sorrentino, Eileen Lord Fairweather/Cowan Point: Alison Morse Tunstall Bay: Dee Elliot, Jan Parker, Jana Tubinshlak, Judy Taggart Seymour Bay/Alder Cove: Bobbi Bagshaw Sealeigh Park: Anne and John Ayre, Sue Williams, Maurice and Doreen Anderson Bowen Bay: Andrew Stone, Cro Lucas, Dennis Vetter, Ian Stuart Bluewater: Jane Boddy, Dorothy and Ted Gysler, Lisa Shatzky, Stephen Foster, Alfred & Laura Rahn, Dale Hamilton

2009 Annual Report


Administration Department

REPORT ON THE MUNICIPALITY’S SERVICES & OPERATIONS

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he Chief Administrative Officer (CAO) is appointed by and reports to Bowen Island Municipal Council. The CAO oversees the overall administration of the Municipality, its officers and employees. In addition, the CAO is charged with keeping Council up to date on corporate matters, advising Council on policy and other matters and ensuring that Council policy is implemented. The CAO also leads the senior management team and sets the overall strategic direction for short and long term administrative goals. The Corporate Officer (Municipal Clerk) is responsible for providing administrative support to Council including agenda preparation, the recording of official minutes, the administration and certification of Municipal bylaws, website design/administration and the execution of all legal documents on behalf of the Municipality. The Corporate Officer also acts as the Freedom of Information Officer for the Municipality, processing requests for the release of information under the Freedom of Information and Protection of Privacy Act. In addition, the Corporate Officer is responsible for municipal and Islands Trust elections, byelections and referendums. This department also manages and preserves all Council, Committee, and corporate records through a records management program. The Administration Department is the initial contact for members of the community wishing to access the administration and government on a wide variety of issues. The Administration Department also processes requests for the release of information under the Freedom of Information and Protection of Privacy Act.

Highlights of 2009: • The bulk of work was completed in 2009 on the proposed Night Sky Bylaw, to address lighting on playing fields and other recreational facilities. • The Municipality passed an Encroachment Bylaw, to remedy encroachments on road right-aways. • Under the Carbon Action Charter, the Municipality continues to assess its carbon footprint in order to meet goals in reduction. • Bylaw Services undertook research into marine sewage regulations with the intention of developing strategies for protection of Deep Bay.

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• The Municipality collaborated with the Bowen Children’s Centre, permitting the construction of a bus shelter, to be maintained by the nonprofit organization. • BIM responded enthusiastically to the community’s desire for a re-use it shop, to complement the Bowen Island Recycling Deport (BIRD). The Municipality formalized an operational agreement and celebrated with the island when the Knick Knack Knook opened in November.

2009 Annual Report


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he Bowen Island Community Recreation Department plays an integral and important role in the health and well-being of our community, not only from a physical perspective, but more importantly from a social perspective. Using the department’s Mission Statement as a guide, staff, instructors and volunteers provide recreational and cultural programs and services to enhance leisure opportunities for all ages of our population. These include providing community wide special events and registered programs in the areas of fitness, dance, martial arts, preschool, sports, youth, daycamps, and other activities. Beyond providing these programs and services, the Community Recreation Department has an important role participating as the liaison to a wide variety of community organizations, working with local user groups, and contributing to community-wide initiatives. This is a significant and vital role that allows staff to continually adapt and develop ways to meet the changing leisure needs and demands of our community. The Bowen Community Recreation Department provides a variety of recreation experiences for residents and non-residents through the programming at the following locations: Bowen Island Community School,

Highlights of 2009: • In 2009, the Community Recreation Department continued to focus on strengthening and building community engagement in many areas including youth services, partnerships and program development. • The Municipality celebrated the installation of the new turf field at the Bowen Island Community School. The synthetic grass field features the use of 100% organic-infill material made with coconut and cork, is Fifa 2 Star rated, and is the first of its kind in North America. As soon as it was opened, the field attracted heavy use by local students, organized sports teams and recreationally by members of the community.

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Photo by Lisa Brougham

Community Recreation Department

Through community involvement, Recreation provides and promotes diverse opportunities to inspire healthy lifestyles, personal growth and the fulfillment of community potential. Community Recreation Mission Statement

the Bowen Youth Centre, the Gallery @ Artisan Square, Cates Hill Chapel, Island Pacific School, and Tunstall Bay Club Pool. The Bowen Youth Centre is a sociable, all-inclusive, youth-focused space funded by Bowen Island Municipality and managed by the Municipality’s Youth Services Coordinator.

• The Municipality was awarded a $255,000 Recreation Infrastructure Canada Grant for adding lighting, permanent fencing, and paving around the turf field, as well as the installation of an outdoor basketball court. • Community Recreation staff supported the development of the Age-Friendly Communities Report, presented to Council in June. It outlines steps to take to make Bowen a better community for all, and especially the islands seniors. The report considered eight key features of an age-friendly community: 1) adequacy of outdoor spaces and public buildings, 2) access to public transportation, 3) affordable housing, 4) opportunities for social participation in leisure, social, cultural and spiritual

2009 Annual Report


Photo above by Trevor Zahara

• •

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munity brochure. • Community Recreation welcomed a new Youth Services Coordinator, Matt Neufeld. Working closely with staff on developing new ideas and procedures, the drop-in centre has experienced a dramatic increase in youth participation. Under the direction of the Youth Services Coordinator, local teens celebrated Youth Week in May. • Under the direction of the Youth Services Coordinator, local teens celebrated Youth Week in May. • Community Recreation and Youth Services implemented a new and improved Leaders in Training Program in 2009. • In addition to regular programming, the department continued to organize special community events such as the Canada Day Celebration, Breakfast with Santa and the ever-popular Easter Egg Hunt.

Photo by Lisa Brougham

activities, 5) treatment and inclusion in civic life, 6) employment and volunteer opportunities, 7) communication, and 8) community support and health. The Municipality struck a Bowen Community Centre Action Committee in October. Its goal is to manage next steps and deliver a financial strategy that will make it feasible for the construction of a modest and flexible community hall and arts centre. The committee’s work — to plan, design, locate and realize the first phase of a multi-use building, will be completed with the help of local experts and professional consultants as needed. The Municipality organized the “Walk this Way” program, held on Father’s Day, inviting all community members to participate. The Municipality was awarded a “Walk this Way” grant and held a community walk and brunch on Father’s Day. In early 2009, Community Recreation staff again joined the Spirit of Bowen Committee to plan and host the Walk to Whistler event, the 2nd Annual Winterfest and other local celebrations held in conjunction with preparations for the 2010 Winter Olympics and Paralympics. Enhanced community recreational planning resulted from the department’s new partnership with the Bowen Island Arts Council and the Bowen Island Continuing Education division of the Bowen Island Community School. Working together, the three organizations collaborated on the communities recreation needs and collaborated on the production of a com-

2009 Annual Report


Finance Department

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he Finance Department is responsible for the control and supervision of the financial affairs of the Municipality. This includes the responsibility for the billing and collection of taxes and utility charges, all other monies paid to the municipality, the implementation and maintenance of financial systems and safeguards to manage expenditures, payrolls and benefits administration. The Finance Department plays the lead role in developing and articulating the Municipality’s annual five-year operational and capital financial plan and facilitates other cyclic initiatives and processes such as Community Grants and Annual Tax Exemptions. A considerable amount of resources are invested in fulfilling the annual statutory requirements that include such things as the five-year financial plan, financial bylaws, financial statements and a variety of other statutory reporting. The Financial Services Department provides internal support for all departments and financial advice and management support to Council. The Department also participates in developing and supporting corporate wide initiatives such as policy development, strategic planning, human resources, risk management and information systems.

Highlights of 2009: • To ensure that financial reporting is more consistent and comparable, reliable, accountable and transparent, the Bowen Island Municipality has adopted substantial changes to the way it conducts financial reporting. Specifically, the Finance Department in 2009 made improvements to the method of accounting and presenting tangible Capital Assets (TCA). The new approach means that TCAs will be reported on the balance sheet in a manner that is more similar to the commercial model – at cost less accumulated amortization. An extensive and labour intensive project, the Finance Department undertook to identify, inventory and categorize, value and amortize (retroactively) all TCAs. This includes land, buildings, roads, drainage systems, parks, trails, walkways, docks, equipment, vehicles, office equipment, furniture, computer systems, water & sewer systems including treatment plants, pump stations, distribution and collection systems, dams, reservoirs, tanks…and so on.

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• The TCA project will result in numerous benefits. It will help clarify what economic resources are invested in capital assets (infrastructure) and what remains available for the continued delivery of services to the public. Most importantly, the project will be a catalyst for the engineering and accounting worlds to combine forces to develop superior systems for asset management and future funding programs. • The Finance Department continues to work to maintain tax rates that support island businesses.

2009 Annual Report


Fire Services Department

Bowen Island Fire & Rescue is committed to providing professional, efficient and effective services to all residents and visitors of our community. Our mission will be accomplished through training, education and fire prevention. When called upon we will: • Provide a rapid, professional response to any emergency. • Attempt to minimize loss of life and property from fire or disaster. • Show compassion for those involved. • Be committed to protection of the environment. Fire Services Department Mission Statement

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he Bowen Island Fire Services Department operates with three part-time staff — the fire chief, deputy chief and assistant chief/training officer. It is complimented by 28 volunteer firefighters. The Fire Department provides a comprehensive fire prevention, fire suppression, and first responder medical/ rescue service, achieved through highly trained and equipped volunteer personnel. Under the coordination of the Fire Chief, it is responsible for the selection

and purchasing of appropriate emergency response equipment and supplies. It conducts community fire, driveway and outdoor burning-appliance inspections and compiles necessary reports, statistics and budgets. As well, the department develops and maintains ongoing communication and liaison with other emergency agencies and acts as the Local Assistant to the Fire Commissioner of the province of BC.

Highlights of 2009: • 1st Responder (Medical) calls made up the majority of our responses. At the start of 2004 our protocol with the B. C. Ambulance Service was modified so as to respond to all medical calls. In 2006 the criteria was changed to a general response to calls of a life threatening nature, including falls, motor vehicle accidents (MVAs), or entrapments. As a result, while we may be responding to fewer calls than in the past, the calls that we are responding to are of a more critical nature. • During the dry summer months the conditions were once again a major concern. Periods of high wind and a memorable lightning storm intensified this concern. The island was fortunate that the seven incidents that were responded to were not of a more serious nature. • Our weekly training sessions take place every Tuesday evening. Subjects during 2009

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included: Forestry equipment & strategies, Extrication, SCBA (Self Contained Breathing Apparatus), Ladders, Compartment/Small tool familiarization, Ropes & Knots, Fire Fighting Foam, Hoseline Evolutions, Pumps (Main), Pumps (Portable), Hazardous Atmospheres, Pre Planning, Slope (Rope) Rescue, Helicopter Operations, Business Meetings, Communications, Ice Rescue, Electrical Safety, Water shuttle, Relay Pumping, Fire Fighter Safety (Accountability), Lighting. • In addition, the following specific training took place: Live Fire II Training for three members at the Justice Institute, Driver Air Brake Course, BC Hydro Safety Course (Train the Trainer), RIT (Rapid Intervention Team) — a procedure to ensure fire fighter safety and rescue, 1st Responder Training & Re-certifications.

2009 Annual Report


Planning Department

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he core functional activities of the Bowen Island Municipality Planning Department include long-range & current planning activities and building inspection. These responsibilities include reviews and amendments to the Official Community Plan & Land Use Bylaw, the interpretation and application of various development control functions, and effective

delivery of the building inspection program. Planning Department staff responds to inquiries from the public-at-large, developers & contractors, other stakeholders in planning processes, and representatives of other government agencies. We also participate in and support local and regional committees and boards.

Highlights of 2009: • Under the Planning Department, the Official Community Plan review process was initiated in early 2009. Dave Witty, former Dean of Architecture at the University of Manitoba and long-time Bowen resident volunteered to chair the steering committee to update the foundational plan. During the process, Witty switched hats to act as the planner on behalf of the Municipality, and Sue Ellen Fast took over as chair. The Steering Committee was assisted by CitySpaces Consulting. By the end of 2009, the Steering Committee was well into Phase III of the update, having engaged in extensive public consultation and collecting feedback from local stakeholders. • The Planning Department presented a bylaw amendment to Council for a Greenways Strategy. The intent of the strategy is to help prevent the fragmentation of natural areas and the loss of bio-diversity. The Greenway Strategy will guide the Municipality in creating opportunities for the protection of lands, which will be managed for environmental conservation, outdoor recreation, ecotourism, as well as community health and wellness purposes. • Like regional and national demographic trends, Bowen’s population is aging. The Municipality recognizes that to be a truly liveable, socially sustainable community, we must provide and enable opportunities for all members of the community to lead full, healthy, active lives including seniors.

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The Planning Department strives to incorporate the principles of age-friendly communities in developing new initiatives to help maintain an inclusive community. In 2009, Council received the independently-produced Bowen Island AgeFriendly Report, which was funded through a grant from Union of BC Municipalities. The report considered eight key features of an agefriendly community. They include: adequacy of outdoor spaces and public buildings, access to public transportation, affordable housing, opportunities for social participation in leisure, social, cultural and spiritual activities, treatment and inclusion in civic life, employment and volunteer opportunities, communication, and community support and health. The report examined current conditions, outlined barriers and set goals in these areas. Council agreed to follow a number of recommendations of the report including moving towards establishing a Seniors Advisory Committee. The committee will be given the task of monitoring the implementation of the Bowen Island Age Friendly Plan and take on the role of liaising with and advocating on behalf of local seniors. Council also agreed that the report should be referred to the OCP Review Steering Committee, and copies circulated to a number of local committees, commissions and groups. • The Municipality approved the Cape Roger Curtis plan of subdivision in December, 2009.

2009 Annual Report


Engineering & Operations Department

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he core function of the Engineering and Operations Department is to protect and enhance the sustainability of the Municipality’s natural environment and built infrastructure to ensure delivery of the Municipality’s vision. The Engineering and Operations Department provides professional and technical expertise in the planning, design, construction and maintenance of municipal infrastructure. The work programs include:

• roads including docks; • parks and beaches; • water supply, treatment and distribution; • storm sewer collection; • sanitary sewage collection, treatment and disposal; • and solid waste collection and disposal including recycling; and equipment.

Roads The mandate for the Roads Program is to maintain, repair, rehabilitate and construct the Municipality’s above-ground infrastructure to provide a safe, efficient and sustainable network of roads, ditches, culverts, bridges, sidewalks, roadside trails and docks. Maintenance activities include: • Line marking • Spot pavement repair • Vegetation control • Pothole patching • Roadside trail or sidewalk repair • Debris and litter removal • Guard rail repair • Sweeping • Dock inspection and repair • Ice and snow control • Ditch maintenance • Sign installation and replacement • Culvert repair and cleaning

Parks The mandate for the Parks Program is to maintain and build the Municipality’s parks, trails, beaches, beach accesses, greenways and open space in a manner that contributes towards a sustainable community. Maintenance activities include: • Debris and Litter Removal • Beach water quality sampling • Vegetation control • Trail maintenance • Trail construction

• Grass mowing and trimming • Light carpentry • Artificial turf maintenance • Landscape maintenance • Irrigation

Utilities (Water, Sanitary, Storm) The mandate for the Utilities Program is to maintain, repair, rehabilitate and construct the Municipality’s water supply, treatment and distribution systems, the sanitary sewer collection, treatment and disposal system and storm drainage collection. A key focus of this program is to ensure the renewal and/or upgrade of the aging infrastructure prior to the end of its useful life. Maintenance activities include:

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2009 Annual Report


• Water sampling • Water main repair • Water main cleaning • Valve maintenance and repair • Valve actuating • Water service replacement and repair • Meter reading and repair • Hydrant repair • Hydrant preventative maintenance

• Hydrant painting • Pressure Reducing Valve inspection and maintenance • Pressure Reducing Valve repair • Sanitary main cleaning and repair • Sanitary service installation and repair • Wet well cleaning • Pump repair • Treatment plant maintenance • Catch Basin cleaning

Solid Waste The mandate for the Solid Waste Program is to provide contracted services for the collection and disposal of garbage, green waste; special clean up days and the transfer of recyclables. The program also provides educational material and liaison with Bowen Island Recycling Depot and Zero Waste Bowen. Activities include: • Weekly garbage collection • Weekly green waste collection April through October • Transfer of recyclables for Bowen Island Recycling

• Winter beach facilities maintenance • Special garbage and hazardous waste drop off

Permits The department issues, inspects and approves Driveway Access Permits, Tree Removal Permits, Event Permits, and Permits to Occupy the Municipal Right of Way.

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2009 Annual Report


Highlights of 2009: • Bowen celebrated the Official Opening of Headwaters Park. • A boardwalk was constructed in Headwaters Park as part of the trail system • Extensive trail reconstruction including a boardwalk took place in the vicinity of Fernie Road as part of the Killarney Lake trail system. • Culvert replacement and guardrail installation were completed at Terminal Creek where it intersects Grafton Road. • Guardrail installation took place on Miller’s Road at Killarney Creek • Road surface repair and guardrail installation occurred on Dorman Road overlooking Crippen Park • Rock scaling took place on Taylor Road for road safety reasons. • A foot bridge was constructed at the end of Willie’s Way as part of the trail to Salal Road. • A trail was constructed connecting Cowan Point Trail to Quarry Park. • Seal coating took place on Dorman Road, Channelview, and Taylor Road as part of the road rehabilitation program. • The Towns for Tomorrow and Build Canada Fund grant applications were developed and received approval for the upgrade of the Snug Cove Wastewater Treatment Plant.

• Approximately 100 water meters were installed in Cove Bay water system as part of an infrastructure grant program • The Cove Bay Water System Long Range Plan was updated to provide guidance for 2010 capital work program • Council gave support for the establishment of a re-use it shop in 2008 and in 2009 the Knick Knack Nook was constructed and opened on the BIRD property. • Continued road reconstruction and paving took place on Grafton Road as part of the Road Capital Project Plan. • The severe winter conditions experienced at the end of 2008, continued on into 2009. The regular and auxiliary plow drivers worked long and hard to maintain safe driving conditions on Bowen’s roads. • BIM purchased a replacement five tonne dump truck. The purchase was driven by the need to supplement ploughing capabilities for winter operations. • “Salt boxes” were placed in a number of neighbourhoods in an effort to assist residents living on steep grades with winter road conditions. Photos on this page courtesy of Whitehead Environmental Consulting

Bowen Island Municipality

33

2009 Annual Report


2009 PLANNED EXPENDITURES $5,440,075 Capital Expense Contribution 7%

Legislative 2% General Gov’t, Admin & Other 17%

Transfer to Reserves & Other 13%

Debt & Other Fiscal 2%

Community Grants 6%

Recreation 11% Protective Services 8%

Parks 3% Strategic Plan Initiatives 2% Community Planning 7%

Public Works 14% Solid Waste 8%

2009 SOURCES OF FUNDING Reserves & Surplus 9%

Parcel Taxes 10%

Government Grants 9%

Recreation Revenue 3%

Sales & Other Revenue 13%

Taxes 56%

34


2010 PLANNED EXPENDITURES $6,503,438

2010 SOURCES OF FUNDING

35


AUDITED FINANCIAL STATEMENTS & PERMISSIVE TAX EXEMPTIONS

Bowen Island Municipality

Financial Statements For the year ended December 31, 2009

Bowen Island Municipality

36

2009 Annual Report


Bowen Island Municipality

Financial Statements For the year ended December 31, 2009

Contents

Auditors' Report

2

Financial Statements Statement of Financial Position

3

Statement of Operations

4

Statement of Change in Net Financial Assets

5

Statement of Cash Flows

6 7-9

Summary of Significant Accounting Policies

10 - 31

Notes to the Financial Statements Schedule 1 - Combined Statement of Operations by Segment - 2009

32

Schedule 2 - Combined Statement of Operations by Segment - 2008

33

Schedule 3 - Reserve Fund Operations

34

Bowen Island Municipality

37

2009 Annual Report


Tel: 604 688 5421 Fax: 604 688 5132 vancouver@bdo.ca www.bdo.ca

BDO Canada LLP 600 Cathedral Place 925 West Georgia Street Vancouver BC V6C 3L2 Canada

Auditors’ Report

To the Mayor and Councilors of Bowen Island Municipality We have audited the Statement of Financial Position of Bowen Island Municipality as at December 31, 2009 and the Statements of Operations, Change in Net Financial Assets and Cash Flows for the year then ended. These financial statements are the responsibility of the Municipality's management. Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. In our opinion, these financial statements present fairly, in all material respects, the financial position of Bowen Island Municipality as at December 31, 2009 and the results of its operations and its cash flows for the year then ended in accordance with Canadian generally accepted accounting principles.

Chartered Accountants Vancouver, British Columbia May 7, 2010

Bowen Island Municipality

38

2009 Annual Report

BDO Canada LLP, a Canadian limited liability partnership, is a member of BDO International Limited, a UK company limited by guarantee, and


Bowen Island Municipality

39

2009 Annual Report


Bowen Island Municipality Statement of Operations

Fiscal Plan 2009 (Note 18)

For the year ended December 31

Revenue (Schedule 1 and 2) Taxation, net (Note 8) Parcel taxes (Note 8) Grants in lieu of taxes Utility connection fees and user rates Government grants - Federal (Note 15) Government grants - Provincial (Note 15) Other grants (Note 15) Sales of services (Note 16) Other (Note 16)

Expenses (Schedule 1 and 2) General departmental expenses (Note 17) Water systems operations Sewer system operations Debt interest

Annual Surplus Accumulated Surplus, beginning of year Accumulated Surplus, end of year

Bowen Island Municipality

40

2009

2008 (Restated Note 1)

$ 3,109,122 679,849 2,658 683,934 3,000 533,302 64,911 318,632 723,016

$ 3,107,694 689,219 3,896 709,545 158,773 774,618 66,111 327,084 781,256

6,118,424

6,618,196

5,918,366

4,844,003 845,010 150,321 75,763

4,844,821 866,837 148,062 65,852

4,639,536 786,239 142,415 115,127

5,915,097

5,925,572

5,683,317

203,327

692,624

235,049

49,668,445

49,668,445

49,433,396

$49,871,772

$50,361,069

$ 49,668,445

$

2,937,186 667,682 2,544 673,921 7,780 417,649 76,889 330,004 804,711

2009 Annual Report


Bowen Island Municipality

Statement of Change in Net Financial Assets Fiscal Plan 2009 (Note 18)

For the year ended December 31

$

Annual surplus Acquisition of tangible capital assets Amortization of tangible capital assets

Change in net financial assets for the year

Net financial assets, end of year

$

41

692,624

$

235,049

(1,600,717) 976,109

(1,238,729) 926,531

(1,259,322)

(624,608)

(312,198)

(1,055,995)

Net financial assets, beginning of year

$

2008 (Restated Note 1)

(2,235,431) 976,109

-

Acquisition of prepaid expenses

Bowen Island Municipality

203,327

2009

(22,232)

-

45,784

3,822,464

3,822,464

2,766,469

$ 3,868,248

(77,149) 3,899,613 $

3,822,464

2009 Annual Report


Bowen Island Municipality Statement of Cash Flows

For the year ended December 31

2009

2008 (Restated Note 1)

Cash provided by (used in) Operating activities Annual surplus Items not involving cash Amortization

$

Changes in non-cash operating balances Accounts and taxes receivable Accounts payable Deferred revenue Prepaid expenses

692,624

$

235,049

976,109

926,531

1,668,733

1,161,580

(295,593) (34,113) 246,852 (22,231)

(259,462) (42,811) 6,331 -

1,563,648 Capital transactions Cash used to acquire tangible capital assets

865,638

(1,600,717)

Investing activity Proceeds from disposition of portfolio investments Financing activity Repayment of long-term debt Capital lease repayments

Increase (decrease) in cash during the year Cash, beginning of year

(1,238,729)

87,676

219,427

(33,343) (4,486)

(75,091) (4,344)

(37,829)

(79,435)

12,778

(233,099)

200,743

433,842

Cash, end of year

$

213,521

$

200,743

Supplemental information: Interest paid

$

65,853

$

112,183

Bowen Island Municipality

42

2009 Annual Report


Bowen Island Municipality

Summary of Significant Accounting Policies December 31, 2009

Bowen Island Municipality (the "Municipality") is an Island municipality in the province of British Columbia. The Municipality was established pursuant to an Order of the Lieutenant Governor in Council effective December 4, 1999 and operates under the provisions of the Community Charter. The Municipality provides municipal services such as fire, public works, planning, parks, recreation and other general government services. The Municipality owns and operates seven Local Area Services for Water and one Local Area Service for Sewer, each of which provide service to properties within a discrete geographic area, and which are funded by the properties within those boundaries. The Municipality prepares its financial statements in accordance with Canadian generally accepted accounting principles for local government using guidelines developed by the Public Sector Accounting Board ("PSAB") of the Canadian Institute of Chartered Accountants. Services, assets, liabilities, fund balances and reserves were transferred to the Municipality pursuant to the Letters Patent from the aforementioned Order-in-Council that incorporated the Municipality. Such transfers were made from the Greater Vancouver Regional District and the Bowen Island Fire Protection District in 2000; Bluewater Park and Hood Point Water Improvement Districts were transferred on August 1, 2002; Bowen Bay, Eagle Cliff and Tunstall Bay Water Improvement Districts were transferred on January 1, 2003. The Municipality is a member municipality of the Greater Vancouver Regional District and of the Islands Trust and has various responsibilities to both entities. Non-Financial Assets

Tangible Capital Assets

Non-financial assets are not available to discharge existing liabilities and are held for use in the provision of services. The have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations. Effective January 1, 2009, the Municipality adopted the provisions of PSAB Accounting Handbook Section 3150 which requires that tangible capital assets be recorded at cost and amortized over their useful lives. This is a change from the policy of previous years where tangible capital assets were not amortized and the financial statements have been retroactively restated (Note 1). Tangible capital assets are a special class of non-financial assets and are recorded at cost less accumulated amortization and are classified according to their functional use. Cost includes all costs directly attributable to acquisition or construction of the tangible capital asset including transportation costs, installation costs, design and engineering fees, legal fees and site preparation costs. Amortization is recorded on a straight-line basis over the estimated life of the tangible capital asset commencing once the asset is put into use. Donated tangible capital assets are recorded at fair value at the time of the donation.

Bowen Island Municipality

43

2009 Annual Report

7


Bowen Island Municipality

Summary of Significant Accounting Policies December 31, 2009

Tangible Capital Assets

Estimated useful lives of tangible capital assets are as follows: Land improvements Buildings Sewer treatment plant Equipment, Furniture, and Vehicles Infrastructure - water Infrastructure - sewer Roads Other

Revenue Recognition

15 to 25 years 20 to 50 years 15 to 56 years 8 to 20 years 5 to 100 years 5 to 100 years 10 to 75 years 10 to 60 years

Taxes and parcel taxes are recognized as revenue in the year they are levied. Through the British Columbia Assessments appeal process, Taxes may be adjusted by way of supplementary roll adjustments. The effects of these adjustments on Taxes are recognized at the time they are awarded. Levies imposed by other taxing authorities are not included as Taxes for municipal purposes. Levies imposed for Regional District services and other taxing authorities are not included. Charges for sewer and water usage are recorded as user fees. Connection fee revenues are recognized when the connection has been established. Sales of service and other revenue is recognized on an accrual basis

Government Transfers Government transfers, which include legislative grants, are recognized in the financial statements in the period in which events giving rise to the transfers occur, providing the transfers are authorized, any eligibility criteria have been met and reasonable estimates of the amount can be made. Portfolio Investments

Portfolio investments are recorded at cost unless there has been a decline in the market value which is other than temporary in nature in which case the investments are written down to market value.

Use of Estimates

The preparation of financial statements in accordance with Canadian generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the reporting period. Actual results could differ from management's best estimates as additional information becomes available in the future.

Bowen Island Municipality

44

2009 Annual Report

8


Bowen Island Municipality

Summary of Significant Accounting Policies December 31, 2009

Leased Assets

Collection of Taxes on Behalf of Other Taxation Authorities

Unearned Revenue

Leases entered into that transfer substantially all the benefits and risks associated with ownership are recorded as the acquisition of a tangible capital asset and the incurrence of an obligation. The asset is amortized in a manner consistent with tangible capital assets owned by the Municipality and the obligation, including interest thereon, is repaid over the term of the lease. All other leases are accounted for as operating leases and the rental costs are expensed as incurred.

The Municipality collects taxation revenue on behalf of other entities. Such levies, other revenues, expenses, assets and liabilities with respect to the operations of entities are not reflected in these financial statements. Funds received for specific purposes which are externally restricted by legislation, regulation or agreement and are not available for general municipal purposes are accounted for as deferred revenue on the statement of financial position. The revenue is recognized in the statement of operations in the year in which it is used for the specified purpose.

9

Bowen Island Municipality

45

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

1.

Prior Period Adjustments The Municipality has adopted the provisions of Sections 1200 and 3150 of the PSAB Handbook and has applied these on a retroactive basis. This resulted in the restatement of the 2008 comparative figures presented in this financial statements which differ from from those pre-adoption. The adoption of Sections 1200 and 3150 resulted in the following changes to accounting methods and presentation: -

tangible capital assets are recorded only when such expenditures represent a new asset or extend the life of service capacity or improve the quality of an existing asset

-

tangible capital assets are amortized over their estimated useful lives prepaid expenses are recorded and treated as non-financial assets operating surpluses, reserve funds and equity in capital assets are now grouped together and presented as "accumulated surplus"

In addition, changes were made to presentation to: -

remove refundable deposits and funds held in trust from the financial statements reclassify prepaid expenses as a non-financial asset reclassify portfolio investments as a separate financial asset

The impact of these changes was to: increase overall accumulated surplus in the prior year by $34,313,833 as follows: 2008 2008 Investment in Property and Equipment Current Fund Reserve Fund Capital Fund Accumulated surplus

-

(restated)

(prev reported)

49,668,445 $ 49,668,445

9,188,044 2,941,005 3,219,568 5,995 $ 15,354,612

$

increase the carrying value of tangible capital assets in the prior year by $34,313,833 increase annual surplus reported in the prior year by $391,634 as follows: 2008 (restated)

2008

(prev reported)

Revenues $ 5,918,366 $ 5,918,366 Expenses (expenditures) other (4,720,775) than capital and amortization (4,720,775) Capital expenditures (1,274,741) Capital expenditures not included in expenses (36,011) (926,531) Amortization expense 235,049 (77,150) Debt principal repaid (79,435) Annual surplus (change in (156,585) fund balance) $ 235,049 $ 10

Bowen Island Municipality

46

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

1.

Prior Period Adjustments (Continued) -

impact of adjustments on cash and investments: 2008

2008

(restated)

Cash and short-term investments Cash Portfolio investments

$ $

2.

Accounts Receivable

$ $

6,569,321 6,569,321

2009

General Goods and services tax receivable General accounts receivable Taxes receivable Grant receivable

$

Water Provincial grants receivable User rates receivable

Sewer User rates receivable $

Bowen Island Municipality

200,743 6,368,578 6,569,321

(prev reported)

47

79,394 35,172 359,907 186,343

2008 $

60,598 38,041 234,521 71,889

660,816

405,049

22,680 215,950

13,013 207,158

238,630

220,171

89,450

68,083

988,896

$

2009 Annual Report

693,303


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

3. Portfolio Investments 2009 MFA short-term bond fund MFA money market fund

2008

$ 5,739,303 541,597

$

2,858,355 3,510,223

$ 6,280,900

$

6,368,578

Short term bonds and money market funds include bank issued notes, bonds and Provincial bonds and debentures. The current yield of the bond fund is 7.34% (2008 - 5.36%) with maturities ranging from March 2010 to December 2027. The current yield of the money market fund is 1.07% (2008 - 3.62%) and it is redeemable at any time.

Bowen Island Municipality

48

2009 Annual Report


Bowen Island Municipality

49

2009 Annual Report

end of year

Net carrying amount,

Accumulated amortization, end of year

Amortization

Accumulated amortization, beginning of year

Cost, end of year

Additions

$ 21,845,251 $

167,570 $

71,780

58,181 13,599

-

239,350

52,514

186,836 $

-

21,845,251

$ 21,845,251 $

Land Land Improvements

Tangible Capital Assets

Cost, beginning of year

4.

December 31, 2009

497,461 $

787,947

34,517

753,430

1,285,408

42,028

1,243,380 $

Buildings

358,218 $

93,759

24,573

69,186

451,977

32,971

419,006 $

Sewer Treatment Plant

2,138,403

245,534

1,892,869

12,443,692

65,578

2,440,545 $ 10,305,289 $

2,789,707

224,211

2,565,496

5,230,252

368,533

4,861,719 $ 12,378,114 $

Roads

1,160,214 $

93,786

15,893

77,893

1,254,000

-

8,556,644 $

4,557,538

380,890

4,176,648

13,114,182

490,862

1,254,000 $ 12,623,320 $

Equipment & Furniture & Water Sewer Vehicle Infrastructure Infrastructure

13

$ 45,845,981

9,697,674

926,531

10,673,782

8,771,143 976,109

55,543,655

9,697,673

1,139,398 $46,470,590

140,862

36,892

103,970

57,144,372

1,238,729 1,280,260

548,231

$ 54,304,926

2008 Total

1,600,717

2009 Total

732,029 $55,543,655

Other

Notes to Financial Statements

Bowen Island Municipality


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

5.

Debt (a)

Obligation under capital lease for equipment: The future minimum lease payments due under capital lease are as follows: 2010 2011

$

5,029 5,029

Total future minimum lease payments

10,058

Less: amount representing interest at 4.5%

(441)

Present value of minimum lease payments (b)

$

9,617

Long-term debt: Purpose

2009 Principal

2008 Principal

Maturity

Interest

2019

5.99%

$ 270,482

2012

9.41%

30,297

34,661

300,779

325,624

18,292

26,790

Cove Bay Water Local Service Area (i) Bylaw 837

Queen Charlotte Hts

$

290,963

Eagle Cliff Water Local Service Area (ii) Bylaw 60

Water system

Snug Cove Sewer Local Service Area (i) Bylaw 610 Sewer Collection

2011

4.50%

$ 319,071

$

(i) Greater Vancouver Regional District Bylaw (ii) Eagle Cliff Improvement District Bylaw

Bowen Island Municipality

50

2009 Annual Report

352,414


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

5.

Debt (Continued) (c)

Long-term debt - future principal payments on existing debt: 2010 2011 2012 2013 2014 Thereafter

$

18,662 18,662 35,160 13,202 13,202 66,010 164,898

Actuarial additions

154,173 $

319,071

Actuarial additions represent projected earnings on sinking fund deposits. (d)

Interim financing: Assent of the electors was obtained, through a referendum held April 30, 2005, for "Bowen Island Municipality GVRD Non-Parks Land Acquisition, Loan Authorization Bylaw No. 141, 2005". Loan Authorization Bylaw No. 141, provided the authority for the Municipality to borrow up to $2,035,623 to acquire approximately 38 acres of land from the Greater Vancouver Regional District. In the interim of processing the long term debenture debt, the Municipality adopted a temporary borrowing bylaw (No. 171) to finance the land acquisition. Presently, the Municipality is undertaking sewer infrastructure development of some of the acquired lands with the intent to sell some that may be determined to be surplus to municipal needs. The proceeds from the sale of any such lands are to be used first to reduce or extinguish the principal balance of the temporary borrowing. The temporary financing will continue until such time as short term interest rates rise significantly, or that the Municipal Finance Authority requires that the temporary loan be converted to long term debenture debt. In the interim, interest only payments will be made on the temporary borrowing. As at December 31, 2009, the outstanding balance on the loan was $2,000,000 (2008 - $2,000,000).

Bowen Island Municipality

51

2009 Annual Report

15


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

6.

Accumulated Surplus The Municipality segregates its accumulated surplus in the following categories: 2009

Current Fund Reserve Fund Capital Fund Investment in non-financial assets

2008 (Restated Note 1)

$ 3,082,131 3,108,407 6,436 44,164,095

$

$50,361,069

$ 49,668,445

2,941,005 3,242,020 5,995 43,479,425

(a) Reserve Fund The reserve fund represents funds set aside by bylaw or Council resolution for specific purposes. Details of reserve funds are shown below: 2009

2008

Fire Protection Reserve Fund Fire Protection Reserve, Bowen Island Fire Protection District Bylaw 27, 1984 was transferred from the predecessor entity, Bowen Island Fire Protection District in the amount of $103,595. The Fire Protection Reserve Fund was created by Bowen Island Bylaw No. 12, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to fire protection equipment.

$

279,564

$

388,051

Recreation and Other Community Use Reserve Fund Recreation and Other Community Use Reserve Fund, GVRD Bylaw 715, was transferred from the predecessor entity, GVRD in the amount of $117,962. The Recreation and Other Community Use Reserve Fund was created by Bowen Island Bylaw 17, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment for Recreation and Community use. $

Carried forward

Bowen Island Municipality

640,351

52

919,915

560,118

$

2009 Annual Report

948,169

16


Bowen Island Municipality Notes to Financial Statements

December 31, 2009 6.

Accumulated Surplus (Continued) (a) Reserve Fund

2009 $

Brought forward

919,915

2008 $

948,169

Community Parks Reserve Fund Community Parks Reserve Fund, GVRD Bylaw 717, was transferred from the predecessor entity, GVRD in the amount of $280,035. Community Parks Reserve Fund was created by Bowen Island Bylaw 16, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment with respect to Community Parks.

531,289

754,557

1,078,113

963,207

34,111

31,772

27,447

25,565

Cove Bay Water System Reserve Fund Cove Bay Water System Reserve Fund, GVRD Bylaw 703, was transferred from the predecessor entity, GVRD in the amount of $297,848. Cove Bay Water System Reserve Fund was created by Bowen Island Bylaw 19, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment with respect to the Cove Bay Water System. Mount Gardner Dock Reserve Fund Mount Gardner Dock Reserve Fund, GVRD Bylaw 879, was transferred from the predecessor entity, GVRD in the amount of $22,105. Mount Gardner Dock Reserve Fund was created by Bowen Island Bylaw 18, 2000 under the authority of Section 496 of the Local Government Act. Funds in this reserve are restricted for use as to capital works or equipment with respect to the Mount Gardner Dock. Tax Sale and Sinking Fund Surplus Reserve established pursuant to Section 498 of the Local Government Act. Funds in this reserve are to be used for payment of sinking fund, debt, or capital amounts. Balance represents sinking fund surplus on debt retirement.

$ 2,590,875

Carried forward

$

2,723,270 17

Bowen Island Municipality

53

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

6.

Accumulated Surplus (Continued)

2009

2008

(a) Reserve Fund (Continued) $ 2,590,875

Brought forward

$

2,723,270

Equipment Replacement Reserve Fund The Equipment Replacement Reserve Fund was created by Bowen Island Bylaw No. 134 under the authority of Section 188 of the Community Charter. Funds in this reserve are restricted for use as to replacement of municipal mobile equipment.

149,611

90,266

271,369

428,484

61,525

-

35,027

-

Roads Maintenance and Renewal Reserve Fund The Roads Maintenance and Renewal Reserve Fund was created by Bowen Island Bylaw No. 135 under the authority of Section 188 of the Community Charter. Funds in this reserve are restricted for use as to maintenance, renewal or construction of municipal road works. Parkland Reserve Fund The Parkland Reserve Fund was created under the authority of Section 921 (12) of the Local Government Act. Funds in this reserve are restricted for the purpose of acquiring parkland. Capital Replacement and Renewal Fund The Capital Replacement and Renewal Fund was established under the authority of Section 188 of the Community Charter. Funds in this reserve are restricted for the purpose of acquiring replacement capital equipment and infrastructure renewal.

$ 3,108,407

$

3,242,020

18

Bowen Island Municipality

54

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009 7.

Deferred Revenue (a) Deferred Revenue The Municipality holds funds that have been received for a specific purpose or project that will take place in a future fiscal period. Amounts required will be taken into income in the future when they are needed to fund a project or fulfil the purpose for which the money was received. In the event that it is determined that the purpose for which the funds were received cannot be fulfilled such funds will be returned to the contributor. 2009

2008

General Current Fund Civic facilities - Greenways donation Cape Roger Curtis infrastructure funds Conservation initiatives - Bowen Island Conservancy Killarney Lake/Hiker's Trail Amenity donation - Skateboard Park Amenity donation - Civic Facilities - Arts Other

$

Development Cost Charges - Parks Water Current Fund Capital Expenditure Charges Water Capital Fund $

215,940 123,125 33,000 10,000 10,000 10,000 36,383

$

206,920 40,000 10,000 10,000 10,000 29,350

438,448 178,521

306,270 95,584

616,969

401,854

233,171

199,614

-

1,819

850,140

$

603,287

(b) Refundable Deposits Bowen Island Municipality Building Bylaw No. 65, 2002 authorizes that applicants for building permits pay a deposit in the amount of 1% of the construction value. The deposit less any additional charges incurred after the permit issue date is refunded upon the conclusion of the permit process or when an occupancy permit is issued. Total cash on hand for such deposits amounted to $242,769 at December 31, 2009 (2008 - $255,114). Bowen Island Municipality Development Application Fees Bylaw 11, 2000, authorizes that applicants for various land development processes pay a deposit amount as described in the bylaw. The deposits are refundable under certain conditions as set out in the bylaw. Total cash on hand for such deposits amounted to $260,688 at December 31, 2009 (2008 - $247,091). The Municipality holds deposits under a variety of work permits that are refundable upon acceptable completion of works for which the permits were issued. Total cash on hand for such deposits amounted to $110,877 at December 31, 2007 (2008 $137,660) . Any portion of these deposits that is used for replacing damaged works or property or for the recovery of other expenses will be taken into income by the Municipality at such time as the amounts are charged. The above deposits are not included in the cash nor the liabilities of the Municipality. 19

Bowen Island Municipality

55

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

8.

Taxation - Net

Fiscal Plan 2009

2009

2008

General municipal purposes $ 3,068,690 Collections for other governments Province of British Columbia - school tax Islands Trust Greater Vancouver Regional District Greater Vancouver Transit Authority Municipal Finance Authority British Columbia Assessment Authority Police Tax -

$ 3,067,573 2,338,459 208,742 105,209 644,277 335 109,191 247,724

2,256,816 197,708 102,879 588,860 317 103,516 243,230

3,068,690

6,721,510

6,392,277

-

2,338,459 208,742 105,209 644,277 335 109,191 247,724

2,256,816 197,708 102,879 588,860 317 103,516 243,230

-

3,653,937

3,493,326

3,068,690

3,067,573

2,898,951

40,432

40,121

38,235

3,109,122

3,107,694

2,937,186

General parcel taxes Garbage Community Parks

351,709 203,300

357,245 206,500

337,312 203,300

Water parcel and other taxes

120,160

120,758

121,220

4,680

4,716

5,850

679,849

689,219

667,682

$ 3,788,971

$ 3,796,913

Transfers Province of British Columbia - school tax Islands Trust Greater Vancouver Regional District Greater Vancouver Transit authority Municipal Finance Authority British Columbia Assessment Authority Police Tax

Available for general municipal purposes Payments in lieu of taxes

Sewer parcel taxes

$

$

2,898,951

3,604,868

20

Bowen Island Municipality

56

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

9.

Contingent Liabilities (a) The Municipality is responsible as a member of the Greater Vancouver Regional District for its share of any operating deficits or long-term debt related to functions in which it participates. (b) The Municipality is partially self-insured through the Municipal Insurance Association of British Columbia. Should the Association pay out claims in excess of premiums received, it is possible that the Municipality along with the other participants, would be required to contribute towards the deficit. (c) The Municipality's debt instruments that originated with the GVRD are issued through the Municipal Finance Authority. A portion of the debenture proceeds is withheld by the Municipal Finance Authority as a debt reserve fund as a condition of these borrowings. These funds, which total $11,053 (2008 - $10,747), are not reflected in these financial statements. The Municipality also executes demand notes in connection with each debenture whereby the Municipality may be required to loan amounts to the Municipal Finance Authority. The demand notes, which total $21,859 (2008 - $21,859), are contingent in nature and are not reflected in these financial statements. (d) From time to time, the Municipality may be named in lawsuits. At any given point in time, there may be a few lawsuits pending in which the Municipality is involved. It is considered that the potential claims against the Municipality resulting from litigation and not covered by insurance would not materially affect these financial statements.

10. Commitments (a) The Municipality entered into a lease for the Municipal Hall at an approximate annual cost of $81,000. The three-year lease expires October 31, 2011 and has an option to renew for a further two years. (b) The Municipality has the following service commitments with other organizations for various services: Approximate Annual Cost

Nature of Services

OCP review consulting fees $ 86,000 Residential garbage pickup and disposal* $ 430,000 Water systems operations $ 226,200 *

Expiry of Term May 31,2010 May 14, 2010 April 30, 2010

Contract Length 1 year 4 years, 11 months 1 year, 6 months

upon the start of the calendar year, the contract price increases by approximately 10% for each of the first 3 years and approximately 15% for each of the last 2 years

21

Bowen Island Municipality

57

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009 11. Pension Plan The Municipality and its employees contribute to the Municipal Pension Plan (the "Plan"), a jointly-trusteed pension plan. The Plan's Board of Trustees, representing Plan members and employers, is responsible for overseeing the management of the Plan, including investment of the assets and administration of the benefits. The pension plan is a multi-employer contributory pension plan. Basic pension benefits provided are defined. The plan has about 158,000 active members and approximately 57,000 retired members. Active members include approximately 33,000 contributors from local government. Every three years an actuarial valuation is performed to assess the financial position of the Plan and the adequacy of Plan funding. The most recent valuation as at December 31, 2006 indicates a surplus of $438 million for basic pension benefits. The next valuation will be as at December 31, 2009 with results available 2010. The actuary does not attribute portions of the unfunded liability to individual employers. The Municipality paid $79,666 for employer contributions to the plan in the year ended December 31, 2009 (2008 - $79,439) while employee contributions totaled $75,511 (2008 - $70,936).

12. Latecomers Agreement The Municipality has entered into Latecomers Agreements, in accordance with the Local Government Act Section 939, for excess or extended services and latecomer payments. Such agreements are a mechanism by which a developer, who was required to provide extended services, is reimbursed for the cost of providing those services. a) Snug Cove Sewer A developer was required, as a condition of the subdivision, to provide extended sewer services in the Snug Cove Sewer Specified Area. As a result, the lands designated as benefiting from the provision of extended services will be required to pay a specified portion of the cost of construction of the services plus interest upon connection. Under this agreement the Municipality is obligated to collect the amounts set out in the agreement plus interest from owners of property designated as benefiting from the extended service upon connection. The agreement will expire on the earlier of July 12, 2010 or upon payment of the entire amount set out in the agreement plus interest at a rate prescribed by the Province in accordance with Section 371 of the Local Government Act. As at December 31, 2009, the amount payable to the developer (upon collection from the owners of benefiting property), including interest is $117,871 (2008 - $117,299). As this amount is recoverable from property owners, the amount payable is not recorded elsewhere in these financial statements.

22

Bowen Island Municipality

58

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

12. Latecomers Agreement (Continued) b) Bowen Bay Water A developer was required, as a condition of specified area boundary expansion, to provide excess water capacity services in the Bowen Bay Water Improvement District. As a result, the lands designated as benefiting from the provision of excess capacity will be required to pay a specified portion of the cost of construction of the services plus interest, upon application to be included in the Bowen Bay Water Specified Area. Under this agreement the municipality is obligated to collect the amounts set out in the agreement plus interest from the owners of property designated as benefiting from the excess capacity. The Agreement will expire on the earlier of December 3, 2012 or upon payment of the entire amount set out in the agreement plus interest at the rate of 0.25%. As at December 31, 2009, the amount payable to the developer (upon collection from the owners of benefiting property), including interest is $9,402 (2008 - $9,379). As this amount is recoverable from property owners, the amount payable is not recorded elsewhere in these financial statements.

Bowen Island Municipality

59

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

13. Assistance Granted to Community Organizations

2009

Community Grants Bowen Island Arts Council $ Bowen Island Historians Community Museum and Archives Bowen Island Public Library Association Bowen Island Recycling Depot Society West Vancouver School District #45

Grants in Aid Abbeyfield House of Bowen Island Society Awesome Blue Bananas Bowen Community Housing Association Bowen Island Chamber of Commerce - Tourist Information Bowen Island Community Choir Society Bowen Island Community Fair Association Bowen Island Community School Association Bowen Island Family Place Association Bowen Island Gymnastics Club Bowen Island Heritage Preservation Association Bowen Island Memorial Garden Society Bowen Island Montessori School Bowen Island Teen Centre Society Bowen Island Yacht Club Bowen Island Youth Service Providers Coast Animal Welfare & Education Society One Day Bowen - Bowfeast Knick Knack Nook Tipton, Coral-Halloween Haunted House Tir-na-nOg Theatre School Society Xenia Society for Spiritual & Creative Awareness

$

Bowen Island Municipality

60

54,018 17,680 157,080 8,000 11,114

2008 $

53,100 15,733 154,000 6,000 10,896

247,892

239,729

1,684 700 20,451 1,500 8,500 10,000 1,932 1,200 3,885 400 800 700 5,000 600 7,500 -

1,624 5,000 16,258 600 1,625 6,000 11,550 1,133 500 1,000 500 1,100 500 2,000 10,000 500

64,852

59,890

312,744

$

2009 Annual Report

299,619


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

14. Tax Exemptions Granted by Council Total

Value of Value of Municipal Other Taxing Tax Authorities BC Camping and Recreation Guild for Christian Scientists

$

$

2,759

$

5,287

2008

$

5,087

BC Camping and Recreation Guild for Christian Scientists

1,239

2,903

4,142

4,031

BC Camping and Recreation Guild for Christian Scientists

2,423

5,680

8,103

7,885

BC Camping and Recreation Guild for Christian Scientists

4,354

10,207

14,561

14,170

BC Camping and Recreation Guild for Christian Scientists

1,881

2,054

3,935

3,786

862

2,020

2,882

2,804

Bowen Island Preschool & Community Day Care Assoc.

2,504

12,957

15,461

15,052

Canadian National Institute for the Blind - Bowen Lodge

7,028

7,671

14,699

14,141

855

2,005

2,860

-

Rivendell Foundation

9,374

30,157

39,531

34,840

Smooth Stones Foundation Inc.

1,622

3,803

5,425

5,280

Smooth Stones Foundation Inc. Island Pacific School

2,385

12,342

14,727

14,364

The Roman Catholic Archbishop of Vancouver

569

1,334

1,903

1,852

The United Church of Canada

347

814

1,161

1,131

96,706

$ 134,677

$ 124,423

Bowen Island Historians

PAC #150 Royal Canadian Legion - Bowen Island

$

Bowen Island Municipality

2,528

2009

61

37,971

$

2009 Annual Report

25


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

15. Government Grants Received

Government of Canada General Canada Day Human Resources Development Canada Summer Students

Budget 2009

$

Capital Smart Car Recreational Infrastructure Canada $ Province of British Columbia General Small communities protection grant $ Orientation and energy efficient permit area Provincial planning - Community action on energy efficiency Miscellaneous grant UBCM tourism grant UBCM seniors pilot transit project Emergency planning grant Age friendly community planning Climate Action Renewal Incentive Program Torch relay grant Smoke control measures

Water capital Infrastructure Planning

$ Other grants Sport Med BC West Vancouver School Dist. #45 -Turf field ICBC Road Improvement $

Bowen Island Municipality

62

-

2009

$

800

2008

$

500

3,000

2,880

5,280

3,000

3,680

5,780

-

155,093

2,000 -

3,000

$

158,773

$

7,780

413,817 $ 10,000

714,315 4,750

$

350,275 2,750

25,000 4,500 10,000 9,600

1,275 1,040 4,325 10,000 832 1,566 -

5,970 16,806 27,993 883 -

472,917

738,103

404,677

42,503 17,882

36,515 -

12,972 -

60,385

36,515

12,972

533,302

$

6,300 53,611 5,000 64,911

774,618

$

2,200 59,911 4,000 $

66,111

417,649

71,889 5,000 $

2009 Annual Report

76,889

26


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

16. Sale of Services and Other Revenue Sale of Services Garbage decal sales Fire and other service inspections Recreation programs School tax administration fees Dock rentals

Other Revenues Current Funds Building and development permits Land use development fees Taxation interest and penalties Return on investments Donations Other

2009 $

107,810 4,480 180,615 4,588 29,591

$

105,314 8,175 192,718 4,500 19,297

$

327,084

$

330,004

$

98,664 144,598 71,056 46,168 18,769 163,102

$

99,708 136,865 61,171 139,632 14,636 72,621

Reserve Fund investment income Capital Fund other revenue Capital Fund return on investments $

Bowen Island Municipality

63

2008

542,357

524,633

235,810 2,648 441

210,962 68,735 381

781,256

$

2009 Annual Report

804,711


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

17. General Departmental Expenses

Budget 2009

General government Council $ Administration Finance Other Community Grants (Note 13) Insurance Municipal hall rent, utilities & maintenance Other general government

Protective services Fire and emergency services Building inspection Bylaw enforcement Other protective services

Roads, drainage and infrastructure Solid waste management Community and strategic planning Recreation and community services Community parks Amortization

Total general departmental expenses

Bowen Island Municipality

64

$

116,389 352,622 308,496

2009 $

116,651 423,011 322,292

2008 $

104,666 361,222 286,716

317,877 30,000 117,600 114,880

312,744 29,744 120,369 182,428

299,619 27,922 118,283 195,384

1,357,864

1,507,239

1,393,812

262,336 85,425 89,102 12,000

243,873 81,305 90,197 14,429

262,746 78,104 93,915 11,270

448,863

429,804

446,035

738,882 457,455 512,002 572,245 162,517 594,175

695,825 488,577 414,974 570,654 143,573 594,175

751,955 428,275 376,293 547,100 116,019 553,371

3,037,276

2,907,778

2,773,013

4,844,003

$ 4,844,821

$

4,612,860

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

18. Fiscal Plan Fiscal plan amounts represent the Financial Plan By-Law adopted by Council on May 11, 2009 with estimates for amortization of tangible capital assets. The Financial Plan anticipated use of surpluses accumulated in previous years to balance against current year expenditures in excess of current year revenues. In addition, the Financial Plan anticipated capital expenditures rather than amortization expense. The following shows how these amounts were combined:

2009

Financial Plan Bylaw surplus for the year Add: Capital expenditures Less: Budgeted transfers from accumulated surplus Amortization

-

2,235,431 (1,055,995) (976,109) $

203,327

19. Segmented Information The Municipality is a diversified municipal government institution that provides a wide range of services to its citizens such as fire, roads maintenance, recreation and garbage disposal. Distinguishable functional segments have been separately disclosed in the segmented information. The nature of the segments and the activities they encompass are as follows: General Government and Fiscal Services General government and fiscal services is comprised of Council and the related support services provided by the Administration and Finance departments, as well as all operations and maintenance costs relating to Municipal Hall and grants to community organizations.

Bowen Island Municipality

65

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009 19. Segmented Information Fire and Emergency Services This service is comprised of fire protection and emergency services. The fire department is responsible to provide fire suppression service, emergency first response, fire prevention programs, training and education. The Municipality employs a part-time chief and deputy chief, and part time training officer. All other members are volunteers. Other Protective Services Other protection is comprised of contract building inspection service, animal control and Bylaw Services. Roads, Drainage and Infrastructure This service is responsible for the maintenance of roads, drainage and ditches, docks and municipal building maintenance and operations. Solid Waste Management This service consists of providing waste disposal and recycling facilities to citizens. Community and Strategic Planning Community and Strategic planning services relate to land use development and planning, as well as implementation of the strategic plan as endorsed by Council. Recreation and Community Services This service area provides services meant to improve the health and well-being of the Municipality’s citizens. Recreational programs include fitness classes, swimming lessons, and recreational sports activities. They are delivered at various facilities including the community school and teen centre. Community Parks This service consists of parks and field maintenance and operations, trail maintenance and maintenance of beach fronts and public access.

Bowen Island Municipality

66

2009 Annual Report


Bowen Island Municipality Notes to Financial Statements

December 31, 2009

20. Expenditures by Object 2009 Operations

Goods and services Labour Debt charges - interest Total expenditures Amortization expense Total expenditures and expenses

Bowen Island Municipality

Capital Acquisitions

Total

2008 Total

$2,937,148 1,946,463 65,852

$1,600,717 -

$4,537,865 1,946,463 65,852

$ 4,641,662 1,757,700 115,128

4,949,463

1,600,717

6,550,180

6,514,490

976,109

-

976,109

926,527

$5,925,572

$1,600,717

$7,526,289

$ 7,441,017

67

2009 Annual Report


Bowen Island Municipality

68

2009 Annual Report

4,325 28,567

832 4,588 127,382 132,802

Total revenue

Excess (deficiency) in revenues over expenses

Total Expenses

Expenses Operating Salary & Benefits Travel, conventions, education and training Operation goods and services Communication & information systems Contract Services professional Contract services operational Insurance and Licenses Maintenance - buildings, equipment, infrastructure Rents Utilities Projects and planning Other operational expenses Debt interest Grants to Community (Note 13) Internal recoveries Amortization

-

-

8,015 7,419 7,637 31,130 7,414 7,236 60,054 303,928

84,820 64,903 85,141 5,493 29,744 37,928 80,617 4,799 14,889 26,641 312,744 (7,361) 37,116 1,570,996 (271,036) $

11,741

20,328

$ (1,438,194) $

163,282

773,194

32,892

- $ -

- $ -

$

Fire & Emergency Services

Revenues General taxes Parcel Taxes Grants in lieu of taxes Utility connection fees and User fees Government Grants Federal (Note 15) Provincial (Note 15) Other (Note 15) Sale of services (Note 16) Other revenue (Note 16)

General Gov't & Fiscal Services

For the year ended December 31, 2009

1,148,661

158,949 1,972 (178,094) 465,825

8,203 -

2,294

4,770

226,663

15,402

442,677

101,838

4,000 29,591 68,247

-

- $ -

(94,343) $ (1,046,823) $

198,920

1,298 14,429 345 -

54,969 -

2,253

1,467

-

5,376

118,783

104,577

4,480 100,097

-

- $ -

(23,522) $

488,577

3,185 -

485,392 -

-

-

-

-

-

465,055

107,810 -

-

- $ 357,245 -

Other Roads Protective Drainage & Solid Waste Services Infrastructure Management

(254,351) $

414,974

3,333 -

109,434 -

110,326

-

76,041

1,820

114,020

160,623

16,025 144,598

-

- $ -

(340,280) $

574,497

13,500 45,836 2,287 3,843

120,790 353

-

7,702

39,175

6,504

334,507

234,217

3,680 1,566 2,200 180,615 46,156

-

- $ -

Community Recreation & Strategic & Community Planning Services Unallocated

-

-

-

-

-

-

-

-

3,826,945

715,355 -

-

423,867 $ 3,826,945 $

170,908

8,351 92,331 27,335

-

-

-

42,789

102

-

594,775

155,093 59,911 173,271

-

- $ 3,107,694 $ 206,500 3,896

Community Parks

(88,142) $

900,531

5,887 28,497 20,985 33,694 79,944 328,593

257,496 19,692

50,149

3,185

72,409

-

-

812,389

36,515 87,354

567,762

- $ 120,758 -

Water Utilities

32

2009 Actual

2009 Budget

(1,497) $

153,580

9,496 25,793 5,517 13,180 53,342

38,697 1,730

-

1,218

4,607

-

-

152,083

5,584

141,783

692,624 $

5,925,572

258,188 126,453 40,710 14,429 88,376 65,852 312,744 976,108

1,080,474 59,156

250,163

90,664

554,519

61,273

1,946,463

6,618,196

158,773 774,618 66,111 327,084 781,256

709,545

203,327

5,915,097

237,229 130,630 39,300 213,798 128,532 75,763 317,877 (3,295) 976,108

1,048,369 61,931

149,513

83,670

432,278

84,555

1,938,839

6,118,424

3,000 533,302 64,911 318,632 723,016

683,934

- $ 3,107,694 $ 3,109,122 4,716 689,219 679,849 3,896 2,658

Sewer Utilities

Bowen Island Municipality

Schedule 1 - Combined Statement of Operations by Segment


Bowen Island Municipality

69

2009 Annual Report

54,213

Excess (deficiency) in revenues over expenses

Total Expenses

Expenses Operating Salary & Benefits Travel, conventions, education and training Operation goods and services Communication & information systems Contract Services professional Contract services operational Insurance and Licenses Maintenance - buildings, equipment, infrastructure Rents Utilities Projects and planning Other operational expenses Debt interest Grants to Community (Note 13) Internal recoveries Amortization

Total revenue

270 15,000 5,981 54,070 7,748 12,167 -

16,427 66,937 60,904 24,312 27,922 73,599 80,632 6,492 84,508 12,425 72,945 299,619 (7,055) -

$ (1,412,545) $

(262,937) $

274,015

21,300

22,561

1,466,758

157,479

624,530

11,078

(54,513) $

172,018

9,343 800 175 -

77,359 1,005

-

1,188

-

2,682

79,466

117,505

2,000 115,505

-

4,105 6,973

- $ -

(640,368) $

751,956

306,150 442 (126,230) -

70,213 28,594

42,579

6,553

-

14,097

409,558

111,588

5,970 5,000 23,367 77,251

-

- $ -

14,350 $

428,276

-

425,236 -

-

269

2,771

-

-

442,626

105,314 -

-

- $ 337,312 -

Other Roads Protective Drainage & Solid Waste Services Infrastructure Management

- $ -

-

- $ -

44,799 4,500 4,914

$

Fire & Emergency Services

Revenues General taxes Parcel Taxes Grants in lieu of taxes Utility connection fees and User fees Government Grants Federal (Note 15) Provincial (Note 15) Other (Note 15) Sale of services (Note 16) Other revenue (Note 16)

General Gov't & Fiscal Services

For the year ended December 31, 2008

(226,702) $

376,293

3,757 59,894 822 -

123,058 -

22,311

2,350

520

2,694

160,887

149,591

2,750 146,841

-

- $ -

(346,183) $

547,101

26,456 45,179 23,974 951 -

116,251 253

-

8,783

17,840

8,443

298,971

200,918

3,540 192,718 4,660

-

- $ -

Community Recreation & Strategic & Community Planning Services Unallocated

-

589,378

36,011 553,367

-

-

-

-

-

-

3,693,950

351,158 403,062

162,610 $ 3,104,572 $

116,019

46,782 41,926 -

-

-

230

272

-

26,809

278,629

2,240 71,889 1,200

-

- $ 2,937,186 $ 203,300 2,544

Community Parks

(78,652) $

809,831

34,399 25,936 36,658 78,526 321,483

251,572 18,983

3,175

5,830

33,269

-

-

731,179

12,972 39,919

557,068

- $ 121,220 -

Water Utilities

33

2008 Actual

2008 Budget

(24,583) $

151,672

36,992 4,439 5,525 12,833 51,677

37,097 1,810

-

1,299

-

-

-

127,089

4,386

116,853

235,049 $

5,683,317

591,548 126,611 44,615 168,376 62,993 115,128 299,619 926,527

1,125,098 84,548

128,969

108,439

71,369

71,777

1,757,700

5,918,366

7,780 417,649 76,889 330,004 804,711

673,921

873,687

4,846,981

516,116 133,830 40,042 428,700 23,813 138,930 303,936 6,667 -

1,079,811 89,860

93,256

114,963

76,526

75,711

1,724,820

5,720,668

3,000 451,316 132,500 328,750 576,193

649,447

- $ 2,937,186 $ 2,936,878 5,850 667,682 640,248 2,544 2,336

Sewer Utilities

Bowen Island Municipality

Schedule 2 - Combined Statement of Operations by Segment


Bowen Island Municipality

70

2009 Annual Report

279,564

Balance, end of year

28,566

388,051

78,328 (215,381)

$

$

Transfers from (to): Current Fund Capital Fund

Interest

Balance, beginning of year

Fire Department Equipment

$

$

640,351

39,000 -

41,233

560,118

Recreation and Other Comm. Use

For the year ended December 31, 2009

$

$

531,289

101,927 (380,741)

55,546

754,557

Community Parks

$

$

1,078,113

43,999 -

70,907

963,207

Cove Bay Water

$

$

34,111

-

2,339

31,772

Mount Gardner Dock

$

$

27,447

-

1,882

25,565

Tax Sale & Sinking Fund Surplus

$

$

149,611

52,700 -

6,645

90,266

Equipment Replacement

$

271,369

300,000 (485,806)

28,691

428,484

Roads and Infrastructure

$

$

61,525

61,525 -

-

-

$

34

35,027

43,484 (8,457)

-

-

Parkland Capital Renewal Investments and Replacement

$ 3,108,407 $

720,963 (1,090,385)

235,809

$ 3,242,020 $

2009

3,242,020

571,246 (759,756)

210,962

3,219,568

2008

Bowen Island Municipality

Schedule 3 - Reserve Fund Operations


BUILDING DEPARTMENT STATS

BOWEN ISLAND BUILDING INSPECTIONS OFFICE

Permits Issued in 2009

YEAR END REPORT, 2009

Permits Issued: Type Dwelling Dwelling (includes secondary suite) Secondary Suite Renovation Addition Accessory Bldg. Demolition Commercial Building Foundation - Dwelling Foundation - Accessory Building Foundation for a Commercial Bldg. Retaining Wall Other - Excavation Other - Plumbing Other - Swimming Pool Title Searches Totals

NUMBER

CONSTRUCTION

PERMIT

ISSUED 15 1 2 20 20 14 6 0 6 3 1 2 0 1 0

VALUE $6,943,000 $340,000 $85,000 $531,000 $1,151,000 $540,000 $0 $0 $205,000 $40,000 $50,000 $33,000 $0 $0 $0

REVENUE $63,964.00 $2,886.00 $1,092.00 $11,411.00 $11,220.00 $5,908.00 $825.00 $0.00 $2,241.00 $558.00 $516.00 $429.00 $0.00 $160.00 $0.00 $1,025.00

91

Occupancy CertiďŹ cates Issued:

20

Site Inspections:

367

Stop Work Orders

2

Do Not Occupy

0

Fuel Burning Appliances:

Bowen Island Municipality

$9,918,000

18

71

2009 Annual Report

$102,235.00


Bowen Island Municipality

72

2009 Annual Report

1 24

0 0 3

Stop Work Orders Do Not Occupy Fuel Burning Appliances

2 0 18

20 367

YTD 2009

Dec-09

Occupancy CertiďŹ cates Site Inspections

91

7

TOTALS

15 1 3 19 20 14 6 0 6 3 1 2 0 1

YTD 09

1 1 0 1 0 0 1 0 1 1 1 0 0 0

Dec-09

NUMBER ISSUED

Dwelling Dwelling (includes suite) Secondary Suite Renovation Addition Accessory Bldg. Demolition Commercial Building Foundation - Dwelling Foundation - Acc. Bldg. Foundation - Com. Bldg. Retaining Wall Other - Swimming Pool Other - Plumbing Title Searches

TYPE

PERMITS ISSUED:

YTD 08

Dec-08

3 0 26

80

1

0 0 0

2 0 0

25 391

19 1 1 18 14 18 2 0 5 0

0 0 0 0 0 1 0 0 0 0 0 0 0 0

4 16

YTD 08

Dec-08

NUMBER ISSUED

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ 855,000

410,000 340,000 5,000 40,000 10,000 50,000 -

Dec-09

$

$ $ $ $ $ $ $ $ $ $ $ $ $

9,918,000

6,943,000 340,000 85,000 531,000 1,151,000 540,000 205,000 40,000 50,000.00 33,000 -

YTD 2009

CONSTRUCTION VALUE

Comparison of Building Statistics from December 2009, December 2008 & Year to Date

BOWEN ISLAND BUILDING INSPECTIONS OFFICE

$

$ $ $

$ $ $ $ $ $ $ $ $ $

30,000

-

30,000 -

Dec-08

$

$ $ $

$ $ $ $ $ $ $ $ $ $

9,798,400

5,000 -

6,946,000 695,000 5,000 497,900 558,500 914,000 165,000 12,000

YTD 2008

CONSTRUCTION VALUE

8,276.00

150.00 426.00 156.00 516.00 75.00

$ $ $ $ $ $ $ $ $ $

3,956.00 2,886.00 111.00

$ $ $ $

Dec-09

PERMIT

BUILDING DEPARTMENT STATS

$

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

102,235.00

63,964.00 2,886.00 1,092.00 11,411.00 11,220.00 5,908.00 825.00 2,241.00 558.00 516.00 429.00 160.00 1,025.00

YTD 2009

REVENUE

$

656.00

-

-

$

$ $ $ $

656.00 -

$ $ $ $ $ $ $

Dec-08

PERMIT

$

$ $ $ $

$ $ $ $ $ $ $ $ $ $

100,013.70

285.00 525.00

66,032.00 6,667.00 186.00 6,304.20 6,461.50 11,438.00 300.00 1,815.00 -

YTD 2008

REVENUE


2009 COMMUNITY RECREATION SERVICES STATS

Recreation Service Registered Programs 431 Drop-in Programs

20

Community Special Events (nonregistered) Youth Centre Drop-in

7

Youth Special Events Volunteer Opportunities Community Partnerships

Bowen Island Municipality

Participation Registered Program 2,945 Participation Drop-in Program 5,404 Participation Community Special 1,600 Event Participation

2 nights/week 1 night/week Board sponsored 3 92

Youth Centre Drop-in Participation

2 nights/week - 3,030 1 night/week – 524

Youth Special Events Participation Volunteer Hours Contributed

55 2,024

11

73

2009 Annual Report


ENGINEERING & OPERATIONS STATS

Type
of
Permit

2009

2008

Driveway
Access

25

28

Permit
to
Occupy

7

21

Permit
to
Occupy

(Public
Utility)

1

6

Permit
for
Tree
Removal

2

2

Permit
for
Tree
Removal
(Public
Utility)

0

0

Permit
to
Hold
Parade
or
Event

17

24

Bowen Island Municipality

74

2009 Annual Report


PLANNING DEPARTMENT STATS BOWEN ISLAND MUNICIPALITY PLANNING DEPARTMENT PERMIT APPLICATIONS - JANUARY 2009 to DECEMBER 2009

Type of Permit Development Permits Development Variance Permits Subdivision Applications Rezoning Board of Variance Temporary Use Permits

Bowen Island Municipality

Total No. of Applications Received in 2009 15 0 3 2 0 0

75

2009 Annual Report


Bowen Island Municipality

76

2009 Annual Report

TOTAL

Call Outs

-

2009

1 1

2

7 2 1 1 2 1

6 1 2 2

7 3

9 1 3

4 3 1 3 1 1 4

3 2 1 2 1

8 1 2 1

1

5 1 1

2

6 1

2 1 2 8

69 5 1 10 2 3 1 7 10 11

TOTAL

8 7 12 15 12 10 13 13 12 13 8 9 132

7 1 1 1

4 1 2

JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC

Medical Assist 3 Structure Fire Vehicle Fire 1 Smoke Invest. 1 Chimney Fire 2 Illegal Burning Boat Fire Bush Fire Alarms 1 M V A HAZ MAT Lines Down Search & Rescue Public Assistance Fire Miscellaneous

CALL

Bowen Island Volunteer Fire & Rescue

FIRE SERVICES DEPARTMENT STATS


Bowen Island Municipality

77

2009 Annual Report

Fines Collected

Total

Other

174 Property Maintenance

133 Traffic - Use of Street

108 Noise

65 Building

59 Wharf

57 Land Use

30 Dog Control

Period

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008 Variance YTD Variance

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

YTD 2009 2008 YTD 2008

2009

7 7 9 9 2 2 1 1

0 1 1 3 3 3 3 27 27 28 28 ‐3.6% ‐3.6% $75 $75 $75 $75

0 0 0 1 1 0 0 3 3 3 3 11 11 11 11

Jan 6 13 3 12 2 4 3 4 1 1 0 0 2 3 1 1 4 7 3 6 7 18 14 25 0 0 1 2 4 7 7 10 26 53 32 60 ‐18.8% ‐11.7% $232 $307 $289 $364

Feb 6 19 7 19 6 10 0 4 0 1 0 0 0 3 1 2 6 13 6 12 9 27 10 35 0 0 0 2 6 13 2 12 33 86 26 86 26.9% 0.0% $275 $582 $253 $617

Mar 7 26 7 26 3 13 3 7 0 1 0 0 1 4 0 2 5 18 7 19 8 35 8 43 0 0 0 2 6 19 1 13 30 116 26 112 15.4% 3.6% $50 $632 $273 $890

Apr 7 33 3 29 5 18 2 9 1 2 0 0 0 4 0 2 6 24 5 24 5 40 14 57 0 0 0 2 6 25 3 16 30 146 27 139 11.1% 5.0% $50 $682 $164 $1,054

May 5 38 9 38 1 19 3 12 0 2 0 0 2 6 1 3 5 29 6 30 10 50 13 70 0 0 0 2 5 30 1 17 28 174 33 172 ‐15.2% 1.2% $0 $682 $171 $1,225

Jun

Jul 17 55 5 43 3 22 3 15 0 2 0 0 2 8 0 3 11 40 4 34 4 54 17 87 0 0 0 2 4 34 2 19 41 215 31 203 32.3% 5.9% $111 $793 $0 $1,225

Number of Complaints Received ‐ 2009 to 2008 Comparison

Bowen Island Municipality ‐ Bylaw Services 

BYLAW SERVICES STATS Aug 14 69 7 50 2 24 3 18 1 3 0 0 0 8 2 5 13 53 7 41 12 66 4 91 1 1 0 2 6 40 2 21 49 264 25 228 96.0% 15.8% $189 $982 $271 $1,496 1 1 3 1 41 4 25 13 277 26 254 ‐50.0% 9.1% $0 $982 $0 $1,496

8 1 6 5 58 4 45 3 69 7 98

3 0 0

3 72 4 54 1 25 5 23

Sep

1 0 3 2 43 1 26 24 301 23 277 4.3% 8.7% $214 $1,196 $0 $1,496

8 80 6 60 1 26 2 25 2 5 1 1 1 9 3 9 2 60 4 49 8 77 6 104

Oct

1 0 3 1 44 1 27 29 330 24 301 20.8% 9.6% $237 $1,433 $164 $1,660

9 0 9 2 62 7 56 20 97 6 110

4 84 9 69 1 27 1 26 1 6 0 1

Nov

1 0 3 2 46 2 29 25 355 24 325 4.2% 9.2% $0 $1,433 $165 $1,825

6 1 2 1 10 0 9 1 63 3 59 20 117 8 118

27 0 26

1 85 10 79

Dec


BIM ANNUAL REPORT EVALUATION FORM

The Bowen Island Municipality (BIM) serves its citizens through a myriad of programs and initiatives. The Annual General Report is a document that we hope you find useful. Please help us improve it so that it becomes more valuable to you. Please fill out the form below and include any comments you wish to make. 1. Was the 2009 Annual Report readily available to you? ( ) Yes; ( ) No 2. How did you hear about it? ( ) In the Undercurrent; ( ) Municipal Website; ( ) Other ____________________________________________ 3. Did you find the information contained in the report (please check any of the choices below that apply) ( ) clear and concise; ( ) interesting and informative; ( ) relevant and helpful; ( ) too wordy; ( ) too few details; ( ) boring; 4. What did you think of the format? ( ) well designed; ( ) poorly designed; ( ) easy to read; ( ) difficult to read 5. What did you think about the length of the document? ( ) too long; ( ) too brief 6. What other content would you be interested in reading? ________________________________________________ ___________________________________________________________________________________________ _______________________________________________________________________________ 7. Do you find that Council and the Bowen Island Municipality communicate well with the public? ( ) yes; ( ) no 8. Should the Municipality and Council conduct more Town Hall Meetings? ( ) yes; ( ) no; 9. Do you: ( ) receive regular emails from BIM; ( ) frequently check the BIM website for updates; ( ) attend council or other meetings; 10. Please include additional comments here: ___________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________

Thank you for contributing! Please submit the form to our office at 981 Artisan Lane, Bowen Island.


2009 BIM Annual Report