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This logbook was drafted by the participants of the Training Course “Bringing Additional Value to our EVS Project”, organized by Solidarity Tracks Organization, based in Lefkas, Greece, and supported by European Commission's Youth in Action Programme and the Greek Youth and Lifelong LearningFoundation. Our main aim was to help you, to follow, to evaluate and to keep track of your project. Feel free to personalize it, starting from creating your own cover and binding it with threads. While you are using it, you can draw, you can change the order of the pages, you can add pictures, collages, you can express yourself in any ways you find it helpful. Above all, we hope you will enjoy the process and create something close to your heart! We wish you a successful "EVS" project. Yours Sincerely, Mohamed Chaabouni Project coordinator at Solidarity Tracks

This project has been funded with support from the European Commission. This publication reflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein.........................................................................................

Education and Culture DG

‘Youth in Action‘ Programme

nteer, Dear volu

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EVS EVS EVS EVS EVS EVS

Youth

Youth

Education and Culture DG

‘Youth in Action‘ Programme


EVS EVS EVS EVS EVS EVS

Education and Culture DG

Use the corner of each page to draw an emoticon and create your own anim ation that shows your feelings during the EVS project.

Youth

Let’s start with you! In the core of the sun you can add your picture or draw any symbol that identifies you. How about using the rays to include more elements that are part of who you are.

‘Youth in Action‘ Programme

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Details of my project Education and Culture DG

Name of my EVS project

My volunteering will last

Descrip

tion of

my proj

ect in k

What do I know ab

eywords

out my host organi

zation:

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EVS EVS EVS EVS EVS EVS

Reference number of my project

‘Youth in Action‘ Programme

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Education and Culture DG

Sending Organization Hosting Organization Coordinator

Services

Other

urance AXA ins Embassy ce Ambulan Police artment Fire Dep Bank ice Post Off

Mentor Volunteers NGO Staff National agency Local Community

Friends

EVS EVS EVS EVS EVS EVS

EVS contacts

Youth

My new adress

‘Youth in Action‘ Programme

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Contacts


Education and Culture DG

Youth

EVS EVS EVS EVS EVS EVS

‘Youth in Action‘ Programme

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A tree is a great example showing ones identity. It has a visible part on the surface and a hidden part below it. Think of who you are at this preparation stage of your project and write down your visible (physical features, tastes in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible characteristics (body language, fears, habits, gender roles, handling emotions, social/personal relationships, work style, etc) in the roots


Prepare yourself-be prepared

Health

Pre Departure Meetin g

ta for AXA Personal da Insurance Signing the Card EU Health munization Vaccines/im Medicine longings Hygiene be ns prescriptio Translated

organized by the send organization

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t eemen r g A ty Activi n i ement v l o v n I ption conce

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geme elect nts r o conv nic d erte e vices , the w rs, cloth e eath s fit er co t souv nditi ing enirs pres o , dic ns, enta tiona tion r i e of co s, untr y , Pack NGO W isely

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Use this checklist to prepare yourself.

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Education and Culture DG

ic

atio Ide n ntit y Ca Pas spo rd EU rt/ d V riv isa Eur ope ing lic enc an Y e out hC ard

EVS EVS EVS EVS EVS EVS

ntif

Youth

Ide

‘Youth in Action‘ Programme

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Prepare yourself-be prepared Education and Culture DG

unication Active comm ion g Organizat with Sendin n Organizatio and Hosting elp with if needed H rangements r a l e v a r t e th

Discover your host country

Finis h ngem work an d ents at h pay om bil auth ls, make e – oriz Don atio ’t fo ns rget your t self o giv enou e gh t ime arra

Use this checklist to prepare yourself.

EVS EVS EVS EVS EVS EVS

out your how to man ba and age cred nk acco unt it ca rds abro ad

Youth

Find

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e

e Ind g in S

kills in a new envi s g ro rin nm ha e

EVS EVS EVS EVS EVS EVS

pendent

Education and Culture DG

‘Youth in Action‘ Programme

New Experie nce s

Youth

nt

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Motivate yourself 7


Education and Culture DG

‘Youth in Action‘ Programme

Youth

EVS EVS EVS EVS EVS EVS

Welcome home letter

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Think of how you see yourself after you finished your voluntary service. Write yourself a letter welcoming you back home.


Home

9

NGO Local community

Europe

Culture

So, now you are here. It‘s your new environment. Do you find any differences between your home and the new place? Write the differences in the arrows.


Timetable of the NGO My Hosting Organisation Now it is time to find out more about the facts which will determine your project. It will be easier for you to plan your project activities:

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- the place and people - goals - vision - past projects’; - working methodology - ongoing activities of NGO at the moment; - activity timetable of the NGO & local community Now you know the information you gathered. Can you find any common missions, visions and values with your NGO? Identify them and write them down in this table.

Values

Vision

Mission

Me

Common

NGO


Education and Culture DG

Youth

EVS EVS EVS EVS EVS EVS

‘Youth in Action‘ Programme

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Think of who you are at this beginning stage of your project and write down your visible (physical features, tastes in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible characteristics (body language, fears, habits, gender roles, handling emotions, social/personal relationships, work style, etc) in the roots


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Education and Culture DG

Youth

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‘Youth in Action‘ Programme

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a ss

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EVS EVS EVS EVS EVS EVS

Now it’s time to plan your project.

fo

llo

w?

How am I going to monitor and evaluate my project?


Education and Culture DG

‘Youth in Action‘ Programme

What I can Share

EVS EVS EVS EVS EVS EVS

Person

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Youth

During your EVS you will meet many interesting people. Think who they are and write what you can share with them to help you achieve your goals


Now, let’s take a look around Education and Culture DG

EVS EVS EVS EVS EVS EVS Youth

Me

‘Youth in Action‘ Programme

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Fill in the circles below. Your name is in the central circle and in the other circles are the names of the people around you. Write the names of the people in the circles in a way that the people who are closer to you are in the circles closer to the centre and opposite.


Monthly timetable Sunday

Monday

Tuesday

Wednesday

Year:________ Monh: ___________

Thursday

Use this timetable to write down all the activities that are happening in the hosting organisation and in the local community in Each month.

Friday

Saturday


1. Analyzing My Needs: Why is this activity Necessary? Why should everyone be interested in it?

2. Priorities and Values: By Who? (NGO, Local Authorities, etc)

3. Defining the aims and Objectives: What for?

4. Strategy and Methodology How?

5. Planning the Activities: What? When? Where?

6. Implementing the activity With what? With whom? When? Where? How?

In case there are specific things to be organized in different stages of the activities, go through this process again.

Education and Culture DG

‘Youth in Action‘ Programme

EVS EVS EVS EVS EVS EVS

It’s time to plan the individual activities you are going to do during your EVS in order to achieve the goals of your project. Add extra pages to answer the questions. For each new activity go through this planning process again, with new pages you add.

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Youth

Planning Activities During My EVS Project


of you. Feel free to use these two sections to track down and collect you memories from the different activities and holidays not related to your project!

Socializing – Getting Acquainted with members of the local community Exploring and experiencing the local possibilities Personal development and Hobbies Household activities – shopping, cleaning, cooking Others

Education and Culture DG

EVS EVS EVS EVS EVS EVS

Your free time will be now unfolded in front

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Youth

Daily Spare Time


Youth

ot ting e e m -

Tr

llin g

ave

‘Youth in Action‘ Programme

Education and Culture DG

- discovering the country

EVS EVS EVS EVS EVS EVS

eer olunt her v

he c s in t

ounty

Joining Regional Events

Holidays 18


Youthpass My EVS activities

Here You can add your activities (long term, workshops, administrative work, leisure time, etc.)

Description of the activities

Specific tasks

Key Competences

Short description of the activity using the “Planning Activities During My EVS Project� section

List of specific tasks and responsibilities you had during the project

Which of the 8 key competences have you achieved during each activity

ing par pre ining la exp ing guid

Communication in foreign languages

Sense of initiative and entrepreneurship

19 Comments Impressions Any additional comments or feelings you have?


Education and Culture DG

Youth

EVS EVS EVS EVS EVS EVS

‘Youth in Action‘ Programme

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Think of who you are at this final stage of your project and write down your visible (physical features, tastes in arts, music, movies, dressing, games, cooking, etc) in the tree and invisible characteristics (body language, fears, habits, gender roles, handling emotions, social/personal relationships, work style, etc) in the roots


your project. Think about:

Achievements at the end Spending time with people close to you Youthpass Packing a bag with memories Buying presents Getting a reference letter from your Hosting Organisation Write down objectives for the time after EVS: Concentrate on: • allies • resources • time • excuses • risks • risk management

Youth

Soon you will complete

EVS EVS EVS EVS EVS EVS

Education and Culture DG

21 ‘Youth in Action‘ Programme

Follow Up


- read welcome back letter; - keep in mind your objectives you planned to do when you’re home - keep contact with sending and hosting organization - continue to be in touch with friends, community in Host NGO and community - promote EVS among friends, community, NGO’s - continue volunteering, being active in the NGO field

Education and Culture DG

EVS EVS EVS EVS EVS EVS

Suggestions

‘Youth in Action‘ Programme

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Youth

Home


Youth

EVS EVS EVS EVS EVS EVS

‘Youth in Action‘ Programme

Education and Culture DG

Add as many pages you like to complete your booklet 23

SVE diary  
SVE diary  

The main of this booklet is to help you, to follow, to evaluate and to keep track of your European Voluntary Service (EVS) project. Feel fre...

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