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Simplifying third-party due diligence in a complex world


A challenging landscape Understanding who you conduct business with has become more than just good business practice; it is increasingly becoming a smart compliance imperative. Multinational organizations are rapidly adjusting to enforcement standards according to which companies are responsible for the actions of their business partners and vendors, and need to conduct effective third-party due diligence on them. Be it the Foreign Corrupt Practices Act (FCPA) in the US, the UK Bribery Act or the recently enacted anticorruption regulations in India, Brazil, Russia, China and Mexico, governments are taking clear steps against the practice of making improper payment through third parties. The Criminal Division of the United States Department of Justice (DOJ) and the Enforcement Division of the United States Securities and Exchange Commission (SEC) recently provided guidance on compliance with the FCPA.

• Understand the business rationale for including a third party

in a transaction. You should understand the role of and need for the third-party due diligence to be conducted and ensure that the contract terms specifically describe the services to be performed and the potential risks involved with these.

• Monitor your third-party relationships once they begin. Where appropriate, this may include acquiring and exercising audit rights, updating existing due diligence, conducting regular training sessions and requesting third party to obtain annual compliance certification.

Proper due diligence and monitoring not only helps to reduce the risk of corruption, but can also cut down on fraudulent transactions, embezzlement, conflict of interest, related-party transactions and money laundering. They help a company to safeguard its assets and reputation. Responding to these emerging standards in a standardized and efficient manner is however a huge operational challenge. Management is often challenged by widely varying availability of information across markets and fragmentation of their own internal systems. The question is — how can one create a consistent and, practical diligence process for third parties in New York, New Delhi, Ningbo and Nairobi in order to mitigate third- party risk? While guidance is in the context of anticorruption controls, the principles generally help third parties deal with risk.

Some key points relating to third parties include:

• Understand the qualifications and associations of a third-party

partner, including its business reputation and its relationship, if any, with government officials. The degree of scrutiny should be risk-based, and you should increase your scrutiny if and when red flags surface.

Simplifying third-party due diligence in a complex world


ndor/Supplier

55%

stributor

ent

int venture partner

26%

more likely to arise from third parties than from internal staff. of respondents have no systems or processes in place to manage and monitor third-party relationships.

Overcoming obstacles

Integrity

Consistency Client needs

Accessibility

Our Integrity Diligence teams understand this problem. We help clients design, implement and maintain effective third-party diligence systems around the world. Our offerings are built on our wide and long experience of conducting complex international fraudand corruption-related investigations, as well as fraud and corruption risk consulting projects, in every major market worldwide. Our Integrity Diligence offering is designed to respond to the following needs of our clients

1 Consistency Standardized risk-based procedures for diligence that can be practically implemented wherever our clients do business worldwide

2 Accessibility The ability to continuously update and monitor diligence programs from locals market to headquarters as well as a broad global network of forensic professionals who are located near our clients and their third parties

3 Integrity A careful approach to applicable laws on data privacy and collection in relevant jurisdictions

Simplifying third-party due diligence in a complex world


EY_ID is a technology tool created by EY to help its clients efficiently and effectively address the risks involved in their third-party business relationships worldwide. The tool is a web-based, globally accessible platform and provides companies with the opportunity to collect relevant information about their third-party partners, segment third parties by their level of risk, conduct and document multiple levels of due diligence conducted on these, obtain certifications from third parties and incorporate streamlined approval processes in their operations. It is designed to enhance standardization, transparency and accountability throughout the life cycle of a third-party partnership.

It also offers a highly customizable platform that can be configured to meet your specific program design, including features such as the following: • End-to-end third-party life cycle management in a clientbranded and secure website

• Automated risk-scoring engine and self-directed risk

assessment tool to calculate third-party risk, based on clients’ risk tolerance and priorities

• Highly customizable workflow manager with client-driven approval hierarchy

• Secure and archived repository for third party records, red-flag analyses and approvals

Addressing third-party risk in today’s environment requires a systematic approach, and EY_ID is there to provide the tools.

EY_ID offers advanced dashboards with visual data analytics and an enhanced search functionality.

Simplifying third-party due diligence in a complex world


• Today, EY Fraud Investigation & Dispute Services India has more than 65 thirdof respondents party due diligence specialists with multibelieve risks are more likely to arise lingual capabilities. The in-house team from third parties than from is proficient in English, German, French, internal staff. Spanish, Chinese, Japanese, Bangla and various other Indian languages.

55%

65%

3

1

al

2

g

3

when conducting third-party due diligence Omission of certain key personnel/ shareholders

of respondents have

• An analysis of over 30,000 third-party due no systems or processes in place diligence checks which were undertaken to manage and monitor in the lastthird-party three years highlighted that relationships. almost 50% of cases which were reviewed had red flags.

26%

Commonly raised red flags

of respondents say all of their third parties are required to comply with their companies’ ABAC codes of conduct.

A lack of information or trading history (this factor alone would not rule out start-ups)

A business address in a non-commercial zone or at service office suites

Sector focus Pharmaceutical

Low capitalized company Suppliers with a small capital base acting merely as middlemen for undisclosed suppliers

Oil & Gas

Commonly raised red flags from using forensic data analytics Automobile

Multiple suppliers with same address services SharedFinancial or similar addresses, contact details or bank accounts are potential red flags, as are overly close relationships within a small group of local vendors.

FMCG Multiple payments just below authorized level Evidence of unusual data trends such as split payments to bypass approval thresholds, large numbers of one-time vendor payments to bypass Retail supplier due diligence procedures; duplicate payments; lack of proper supporting documentation around vendor set-up, diligence or payments; and multiple duplication in vendor master files are examples of this type of red flag. Technology

Tampering or irregularities with the tendering process Acceptance of late bids or bids being accepted despite failings in technical specifications or scoring, and bids at or very close to set budgets

Generic description of expense reimbursement claims Text mining within databases to identify “concepts” or generic descriptions can further focus on high risk transactions.

Types of third parties representing the biggest compliance risk 12% Vendor/Supplier

55%

of respondents believe risks are more likely to arise from third parties than from internal staff.

26%

of respondents have no systems or processes in place to manage and monitor third-party relationships.

Distributor

22%

Agent 57% 9%

Joint venture partner

Source: EY Asia-Pacific Fraud Survey 2013

Simplifying third-party due diligence in a complex world

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Simplifying third-party due diligence in a complex world

Simplifying Third-Party Due Diligence in a Complex World - EY India  

EY India's third party due diligence team help clients design, implement and maintain effective third-party diligence systems around the wor...

Simplifying Third-Party Due Diligence in a Complex World - EY India  

EY India's third party due diligence team help clients design, implement and maintain effective third-party diligence systems around the wor...

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