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Licensed to Fleet Alliance Ltd


BVRLA Fair Wear & Tear Guide: LCVs

Contents The aim of this guide

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What does the BVRLA Fair Wear & Tear Guide contain?

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Advice for customers during the term of the vehicle lease

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Appraisal tips for customers before returning a leased vehicle 8 End of lease charges

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What customers should expect at vehicle return Why do we have end of lease charges? What BVRLA members must do

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BVRLA Code of Conduct

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In case of a dispute BVRLA dispute resolution process

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Glossary 27 About the BVRLA

Acknowledgement: The BVRLA thanks Manheim for donating the concept of working/non-working vehicle zones which are an integral part of the BVRLA Fair Wear & Tear Standard.

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The BVRLA Fair Wear & Tear Standard General appearance and road safety 13 Maintenance, servicing and repairs 13 Documentation 14 Engine, transmission and driveline 14 Keys 14 Batteries 14 ADAS, in-cab cameras etc 14

Zones 15 Blue Zone: Exterior Body

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Repairs 17 Replace missing equipment 17 Chips 17 Dents 17 Scratches 18 Unpainted mouldings, wheel trims 18 Badges, emblems, logos, wraps and advertising livery 18 Curtains and pelmets 18 Straps and tensioners 19 Box bodies and temperature-controlled bodies 19 Specialised bodywork 19 Wings 19 Fuel and Adblue tanks 20 Oil and coolant 19 Electrical equipment 20 Vehicle undercarriage 20 Fitted equipment and tools 20

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Yellow Zone: Exterior Body – working surfaces

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Magenta Zone: Cab interior, driver and passenger/crew areas of vehicles

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Drop-sides, tippers and platform bodies Load contamination Shutters and doors Cranes, tail-lifts and other fitted equipment Roof racks Tow bars High-security locks

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Upholstery, seats, seat belts, fascia, headlinings, arm-rests,interior trim and other fittings 23 Floor coverings 23 Interior – driver and passenger areas 23 In-cab equipment and controls 23 Accessories 23

Tyres and wheels

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Windscreens and glass

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Tyres 24 Wheels and wheel covers 24 Windscreens/windows 25 Mirrors and housing units 25 Lamps and lenses 26 The driver’s line of vision 26

© COPYRIGHT 2021

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BVRLA Fair Wear & Tear Guide: LCVs

The aim of this guide The aim of the BVRLA Fair Wear & Tear Guide is, firstly, to provide information to drivers and fleet operators about looking after a leased vehicle so that end of lease charges can be avoided and, secondly, to provide an industry-wide, accepted standard that defines fair wear and tear on light commercial vehicles when they are returned at the end of a lease contract or finance agreement. Separate Fair Wear & Tear Guides are available for commercial vehicles over 3.5t and up to 17 seat minibuses, and passenger cars.

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Fair wear and tear occurs when normal usage causes acceptable deterioration to a vehicle. When BVRLA members review deterioration in the vehicle’s condition at the end of a contract or finance agreement, they consider the age, mileage, use of the vehicle and whether it has been looked after sufficiently.

Fair wear and tear should not be confused with damage, which occurs as a result of a specific event or series of events, such as an impact, inappropriate stowing of items, harsh treatment, negligent acts or omissions. This Fair Wear & Tear Guide is produced by the British Vehicle Rental & Leasing Association (BVRLA) with the assistance of a specialist working group drawn from BVRLA members, and independent market experts.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

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What does the BVRLA Fair Wear & Tear Guide contain?


BVRLA Fair Wear & Tear Guide: LCVs

What does the Fair Wear & Tear Guide contain? It contains advice and guidance that drivers and operators can use throughout the period of the vehicle contract. For example, tips on looking after the vehicle, information drivers and fleet operators should know at the start of the lease, tips on appraising the vehicle’s condition at the end of the lease, and what to expect on the day the vehicle is returned. It also shows how to complain if things go wrong. The guide also contains the BVRLA Fair Wear & Tear Standard, which defines the industry standard at return for every aspect of the vehicle’s condition. For ease of reference, the condition of the vehicle is considered under the following headings:

› General appearance and road safety

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› Maintenance, servicing, repairs › External specialist equipment like tail lifts

› Exterior body, paintwork, cab, air

management and in-fill panels, bumpers and trim – these are areas that don’t have heavy wear – see blue zone (page 17)

› Body and tipper floors, coach

steps, load areas or working areas subject to heavy wear through normal operation – see yellow zone (page 21)

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› Interior Cab, driver and passenger/ crew areas of vehicles – see magenta zone (page 23)

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› Tyres, wheels › Windows and glass

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What does the BVRLA Fair Wear & Tear Guide contain? (continued)


BVRLA Fair Wear & Tear Guide: LCVs

What does the Fair Wear & Tear Guide contain? (continued) The fleet operator or customer named on the contract should be clear at the outset of the lease or finance agreement about their obligations to ensure that the vehicle is appropriately looked after and returned in the required condition.

Preventative maintenance Having an effective preventative maintenance system in place will ensure operator compliance and road safety. It will also help to achieve lower fleet operating costs, less downtime and a reduced likelihood of incurring end of lease charges at vehicle return.

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Advice Ask the leasing company or service provider for advice on maintaining and operating the vehicle, or information about where such advice can be sourced and provided.

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Advice for customers during the term of the vehicle lease

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BVRLA Fair Wear & Tear Guide: LCVs

Advice for customers during the term of the vehicle lease The vehicle, its equipment and accessories must be used, maintained and looked after according to the vehicle manufacturer’s guidelines.

The leasing company or service provider should:

› At start of the contract, supply information on the return standards required by the leasing company. Following this advice will keep the vehicle in good condition and minimise any end-of-lease charges

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› Provide an inventory detailing all standard and optional equipment supplied with the vehicle at start of contract.

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Regular vehicle inspections and best practices in fleet management will help prevent damage through harsh treatment and embed a culture of looking after the vehicle and its equipment.

The leasing or service provider will take care of routine servicing and maintenance if the vehicle is on a maintenance-inclusive contract or a fleet-managed arrangement.

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Many of these checks are legal requirements to ensure the vehicle is always safe and roadworthy.

Leasing companies and service providers may provide advice and guidance to help customers look after their vehicle if asked to do so.

They are also critical in ensuring that excessive wear and tear is identified early and any damage repaired promptly.

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Advice for customers during the term of the vehicle lease (continued)


BVRLA Fair Wear & Tear Guide: LCVs

Advice for customers during the term of the vehicle lease (continued) Customers should:

› use, maintain and look after the

vehicle in accordance with the vehicle manufacturer’s guidelines;

› follow the advice provided 7

to keep the vehicle in good condition, help maintain its performance, and preserve its safety features and emissions standards. Looking after the vehicle appropriately will minimise any potential charges at the end of contract;

› adhere to the manufacturer’s

recommendations regarding fuel and fuel blends, additives such as Adblue, lubricants and battery recharging because the vehicle’s warranty may be invalidated and long-term damage caused through inappropriate use of fuels, additives, lubricants and battery usage;

› report any suspected

manufacturer’s faults identified on any part of the vehicle, its bodywork or trim, or its equipment to the leasing company or service provider as soon as possible to get the issue resolved;

› liaise with the leasing company or service provider if the anticipated use, operating conditions, environment or geographical location of the vehicle change during the term of the lease or contract.

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› liaise with the leasing company

or service provider 10-12 weeks before the contract end to ensure any private number plates are transferred from the current vehicle(s) to the new one(s).

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› also organise the recalibration

of any tachograph equipment.

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Appraisal tips for customers before returning a lease vehicle


BVRLA Fair Wear & Tear Guide: LCVs

Appraisal tips for customers before returning a leased vehicle › Carry out an appraisal of the

vehicle 10 to 12 weeks before the vehicle is due for return. This will allow you to arrange to have any damage rectified and missing items replaced.

› Before appraising the vehicle,

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make sure that it has been washed and is thoroughly clean, but remember to allow time for it to dry. Water on the paintwork can mask faults.

› Choose a time and place with

good light. This is how the leasing company or service provider will examine the vehicle. Appraisals carried out in poor light invariably miss some faults.

› Check the terms of your contract for information on the return standard required and consult with the leasing company or service provider if you are in any doubt.

› Walk all the way around the

vehicle and examine closely each panel, including the roof, bonnet, doors and body, for significant damage. Observe where the light is reflected differently from any dents and scratches.

› Carefully examine the front and

rear of the vehicle and look along each side. This will help you see scratches and dents that may otherwise be difficult to spot.

› Inspect lamps, lenses, windows and mirrors for chips, cracks and holes.

› Check the tyres for damage.

Check that the wear on the tread across each tyre is even.

› Inspect wheels, wheel rims and

wheel hubs for rust and corrosion.

› Clean and valet the cab, interior

› Check upholstered areas for odours, tears, burns, stains and wear.

› Inspect all in-cab and external

equipment controls – including audio equipment and accessories. They should be present and fully functional.

› Check the vehicle against the

BVRLA Fair Wear & Tear Standard.

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› Arrange to repair areas of damage and replace missing equipment and accessories before the vehicle is returned, ensuring that any work carried out is done to a professional standard by reputable repairers using OEM or OEM equivalent parts.

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› Major repairs will require the

approval of the leasing company or service provider before the work is carried out.

passenger, crew and load areas.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

End of lease charges


BVRLA Fair Wear & Tear Guide: LCVs

End of lease charges What customers should expect at vehicle return Customers can expect to be treated fairly. They must be advised what to expect when the vehicle is to be returned. Some leasing companies and service providers arrange a full vehicle inspection and condition report upon collection from the customer’s premises. Other leasing companies and service providers will collect the vehicle, make a note of its condition by recording all readily apparent damage and missing equipment and complete the final inspection later at a nominated site.

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It is recommended that the customer, fleet operator or appropriately knowledgeable representative is present when the vehicle is inspected at return. If the vehicle is not sufficiently clean to allow a detailed inspection, the collection process may need to be aborted and a charge may be applied. Customers will be asked to agree to postpone the inspection and to sign the condition report to that effect. The vehicle should be returned in a safe, legal and reliable mechanical condition, capable of passing an MOT test.

The vehicle’s engine and brake management system should not be displaying any warning light, e.g. diesel particulate filter (DPF), tyre pressure system (TPS), or oil pressure. If a warning light is illuminated, the vehicle may not be driveable and the collection process abandoned, in which case a fee may be charged.

advised of those charges no later than four weeks after the vehicle was collected or returned.

Advisory illuminated alerts are acceptable, e.g. countdowns to the vehicle’s next service.

Customers should also be provided with photographic/video or other documentary evidence to help justify or support the charges made.

If the BVRLA member intends to apply any charges, for example for excess mileage, damage or missing equipment, the customer must be

If charges are being applied, the BVRLA member should provide a summary breakdown of the charges, including the repair method/type of repair.

Customers must also be advised of their right to query any end of lease charges and how this can be done.

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End of lease charges (continued)


BVRLA Fair Wear & Tear Guide: LCVs

End of lease charges (continued) Why do we have end of lease charges?

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End of lease charges are applied when the vehicle, its equipment and accessories are not used, maintained or looked after as originally agreed at the start of the lease or contract. These charges compensate the leasing company for the cost of rectifying damage and replacing missing items, such as keys, battery charging leads, tail lift wander leads, wheel jacks and cab tilt bars. Customers can expect to incur end of lease charges if there is no evidence that the vehicle has been serviced and maintained. Charges can still be applied at end of lease in cases where the leasing company or service provider decides for commercial reasons not to repair damage or to replace missing equipment before the vehicle is sold.

Customers are not charged at end of lease for any refurbishment that arises from normal wear and tear. Customers can arrange to repair any damage that is outside the agreed return standard before returning the vehicle, provided the repairs are carried out to a professional standard by a reputable repairer who can provide a full transferable warranty on their work. Major repairs will need prior approval from the leasing company or service provider.

What BVRLA members must do On entering the lease agreement, BVRLA members must clearly explain:

› their end of lease vehicle return standard;

› the required condition of the

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› the presence and condition of

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vehicle at end of the lease or contract;

any vehicle keys, fitted equipment and accessories (inventory);

› how they require you to look after

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the vehicle (e.g. servicing and maintenance) during the term of the contract.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

BVRLA Code of Conduct


BVRLA Fair Wear & Tear Guide: LCVs

BVRLA Code of Conduct BVRLA members are obliged under the BVRLA Code of Conduct to trade fairly and responsibly in all dealings with their customers. The BVRLA promotes ethical trading, clear pricing, transparent terms and conditions and the provision of high-quality vehicles and customer service. The Code of Conduct sets out the standards that BVRLA members must comply with regarding pre- and post- contract procedures, level of customer support during the contract period, and how customer complaints should be handled.

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In case of a dispute

BVRLA dispute resolution process

In the event of a dispute about the condition or damage to the vehicle, customers have the right to pay for a review of the documents and photographic evidence by an independent qualified engineer, e.g. an engineer who is unrelated to the original inspection and agreed by both parties.

An ADR service is an impartial body that considers complaints about a variety of issues relating to organisations and businesses. Its role is to reach an outcome for both parties which is fair and reasonable as an alternative to going to court.

The engineer’s decision will be binding on both the customer and the BVRLA member. If the engineer finds in the customer’s favour, the BVRLA member will refund the reasonable cost of the examination.

The BVRLA is approved by government as a Consumer ADR body under the Alternative Dispute Resolution for Consumer Disputes (Competent Authorities and Information) Regulations 2015. The BVRLA is able to raise a case to help resolve your dispute, if your complaint relates to a BVRLA member and you have fully exhausted the member’s own internal complaints procedure and received their final written decision. You need to contact us within 12 months of the member’s final response to your complaint.

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BVRLA Code of Conduct (continued)


BVRLA Fair Wear & Tear Guide: LCVs

BVRLA Code of Conduct (continued) We can’t look at complaints which are:

› deemed to be frivolous or vexatious › already at the stage where court

proceedings have commenced or the matter has been raised with another ADR service

› relating to a compensation 12

payment in relation to alleged financial losses, or inconvenience caused

How is the case handled? Once we’ve received your case in writing via our website, we will:

› Review your complaint and get a response from the other party.

› Find out the facts, review the

evidence provided by both parties and weigh everything up.

› Make a decision based on our Code Of Conduct.

› Tell you and the member what we think in writing, by email.

If we find in your favour, we will tell the member to put things right by refunding in full any unjustified charges incorrectly raised. BVRLA members must comply with the rulings of the ADR service.

We aim to resolve complaints within 30 working days. For more complex cases it may take longer, however we will endeavour to keep you updated. To raise a complaint and get further information on the service visit our website.

There may be times where there just isn’t enough evidence for us to be able to make a fair decision or when we feel the resolution already offered by the member is fair and reasonable in the circumstances. You don’t have to agree with what we say – at any point, you can let us know that you no longer want our help.

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The BVRLA Fair Wear & Tear Standard


The BVRLA Fair Wear & Tear Standard General appearance and road safety

Vehicles should be legally compliant, roadworthy and free of any damage. There should be sufficient fuel (or charge in the battery, if an electric vehicle) to bring about the vehicle collection or return. The vehicle’s exterior should be sufficiently clean to allow a detailed inspection. The interior should be clean. The vehicle, including bodywork and any fittings should be free of damage subject to the fair wear and tear tolerances explained on pages 17 to 23.

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Maintenance, servicing and repairs

› The vehicle and its auxiliary

equipment should have been maintained in line with the manufacturer’s guidelines.

› The vehicle and fitted equipment should be returned in a safe, legal and reliable mechanical condition and capable of passing the relevant statutory test (MOT, LOLER etc.)

› The vehicle should have been

maintained in line with the manufacturer’s recommendations regarding fuel and fuel blends,

additives such as Adblue, lubricants and battery recharging (if an electric or hybrid vehicle), because the vehicle’s warranty may be invalidated, and long-term damage caused, through inappropriate use of fuels, additives, lubricants and battery usage.

› The period remaining on the

vehicle’s relevant test certificate, as well as that of any fitted equipment, at end of lease may be stipulated in the lease or service contract. If the service and maintenance records are

kept electronically, the customer must produce evidence that the vehicle has been serviced and maintained according to the vehicle manufacturer’s service and maintenance schedule.

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› Appropriate evidence would

include hard copies of the service record or invoice clearly showing the date, vehicle mileage reading and the repairer/service agent’s stamp. Customers should remove any sensitive personal information from such documents.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

The BVRLA Fair Wear & Tear Standard (continued)


BVRLA Fair Wear & Tear Guide: LCVs

The BVRLA Fair Wear & Tear Standard (continued) Documentation All vehicle and auxiliary equipment documentation that is legislated including the vehicle’s registration documents, MOT certificates, service records, inspection reports, lifting and tachograph calibration certificates must be valid and available.

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The period remaining on the test certificate or auxiliary equipment test certificate at vehicle return may be stipulated in the lease or contract

Engine, transmission and driveline The vehicle driveline should be free from defects.

Keys A full set of keys, including the spares and locking wheel-nut keys, should be returned if originally supplied.

Batteries Batteries must be suitable for the vehicle and its safe, efficient operation. They must be capable of starting the engine from cold without an external charge. Any battery charging leads should be returned if originally supplied.

ADAS, in-cab cameras etc. All original equipment, controls, auxiliary equipment and any non-standard equipment in the cab area, must be present and fully functional. The vehicle’s ADAS (automated driver assistance systems) must have been recalibrated according to the vehicle manufacturer’s recommendations if any component part, e.g. glass or windscreen(s) has been replaced.

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Zones

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BVRLA Fair Wear & Tear Guide: LCVs

Zones Light commercial vehicles (LCVs) are working vehicles and their condition at end of lease or contract must allow for wear and tear, appropriate to their operation and use. The BVRLA Fair Wear & Tear Standard describes the condition of the vehicle in colour-coded zones, or areas, as detailed in the following pages. Blue Zone:

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Exterior paintwork, cab, air management and in-fill panels, body, bumpers and trim - areas not subject to heavy wear nor in contact with the payload.

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Yellow Zone:

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Steps, areas close to the road surface (e.g. wheel arches) or in the contact with the payload (e.g. body floors, tipper load areas), rear- and sideguards, tail boards, kick panels, dropsides, driver and passenger access steps – areas subject to heavy wear.

Magenta Zone:

Interior cab, crew and passenger areas.

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Small panel vans and car-derived vans (CDVs) The rear step will be in the Blue Zone unless it forms part of the loading area (Yellow Zone)

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Zones (continued)


BVRLA Fair Wear & Tear Guide: LCVs

Zones (continued) CDVs and panel vans The rear step will be in the Blue Zone unless it forms part of the loading area (Yellow Zone) PREVIOUS

Manufacturer-built pick-up

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Luton with tail lift Note: both the upper and lower surfaces of the tail lift platform are yellow zone.

Coach-built (body separate from cab), drop-sides, tippers, flat-beds and beaver tails

Specialist bodywork and conversions There are many body types with specialist working applications. It is recommended that the leasing company/service provider agrees with the customer at the outset of the lease or contract those areas which are to be designated a blue zone (not a working surface) and a yellow zone (a working surface).

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Blue Zone


BVRLA Fair Wear & Tear Guide: LCVs

BLUE Zone

Exterior Body

Applies to exterior paintwork – cab, rigid body panels, air management and in-fill panels, painted bumpers, body mouldings and mirrors.

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Measuring chips, dents, scratches and scuffs scuff – 50mm

There should be no rust, corrosion or discolouration on any painted area. There should be no cracks or deviation from the original shape or position of any panel or component.

Repairs

Repaired chips, scratches and dents outside the fair wear and tear tolerance are acceptable provided the work is completed to a professional standard by repairers who can provide full warranty on their work. Obvious evidence of poor repair such as flaking paint, preparation marks, paint contamination, rippled finish and ill-matched paint is not acceptable.

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8mm

Replace missing equipment

Customers should refer to the inventory of additional equipment and tools supplied with the vehicle by the leasing company at start of contract.

Chips

Chips of 8mm and less in diameter are acceptable provided the base metal or material is not exposed or rusted.

Maximum of four chips on any panel, six chips per door edge, and eight chips on any forward-facing panel.

Dents

Dents of 15mm or less in diameter are acceptable provided the base metal or material is not exposed or rusted. .

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Blue Zone (continued)


BVRLA Fair Wear & Tear Guide: LCVs

BLUE Zone

Exterior Body (continued)

Scratches

Scratches and abrasions of 50mm or less are acceptable provided the base metal or material is not exposed or rusted.

Unpainted mouldings, wheel trims

Scuffs and scratches of 50mm or less are acceptable provided the moulding or trim is not broken, cracked or deformed.

Badges, emblems, logos, wraps and advertising livery

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Badges, emblems, labels, logos, wraps and advertising livery applied to the bodywork or glass with or without permission of the leasing company should be removed and the surface made good before returning the vehicle. Removing badges, emblems, labels, logos, wraps and livery must be done professionally and with the written agreement of the leasing company. Damage caused by fitting or removing badges, emblems, labels, logos, wraps and livery, is not acceptable. Light shadowing due to paint fade is acceptable. Badges or emblems originally supplied on the vehicle, should be on the vehicle when returned.

Curtains and pelmets

Curtains and pelmets should be free of un-repaired holes and other damage.

› Curtains must run freely and

be of tidy appearance. › Curtain tracks must be undamaged and rust-free. › Damaged pelmets should be repaired or replaced. › Repairs to curtains should be to a professional standard and cosmetically tidy. › Curtains must be replaced when the number and siting of any patched repairs interfere with their smooth running and operation. A curtain with a repaired split of 2m or more is not acceptable Note: Load-bearing curtains, for example, standard EN12642XL, if originally supplied cannot be repaired and must be replaced.

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Blue Zone (continued)


BVRLA Fair Wear & Tear Guide: LCVs

BLUE Zone

Exterior Body (continued)

Straps and tensioners

All straps and tensioners should be present and operate correctly. Load-retaining brackets and straps if originally supplied should be complete and fully functioning.

Box bodies and temperaturecontrolled bodies

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Roof and side panels must not be distorted or deformed. Evidence of wear through absence of paint within the tolerance levels on pages 17 and 18 is acceptable. Chips, scratches and dents within the tolerance levels on pages 17 and 18 are acceptable.

All temperature-controlled bodies must operate satisfactorily and have current statutory certificates in place.

Any load-restraining devices, brackets and straps should be present, free of damage and fully functioning.

The interior of box bodies and temperature-controlled vehicles should be clean and free of any load or residue contamination.

The vehicle’s exterior bodywork and any fittings should be free of damage subject to the fair wear and tear tolerances explained on pages 17 and 18. i.e. the blue zone tolerances.

There should be no damage to the roof or side panels through insulating water contamination. The refrigerator motor should operate correctly, as should any temperature control or monitoring device.

Specialised bodywork

All specialised bodywork on vehicles must operate satisfactorily and have current statutory testing and inspection certificates in place.

Wings

Wings must be complete and free of holes. Spray suppression flaps should comply with legal requirements.

Fuel and Adblue tanks

Fuel and Adblue tanks should be uncontaminated, securely attached to the vehicle and free of leaks and damage.

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Blue Zone (continued)


BVRLA Fair Wear & Tear Guide: LCVs

BLUE Zone

Exterior Body (continued)

Oil and coolant

Components should be free of oil, fuel or coolant leaks. Any seepage around seals or gaskets that leaves a surface residue is not considered to be a leak and is acceptable.

Electrical equipment

All fitted electrical equipment, including tachographs, reversing cameras, adaptive speed controls, speed limiters and lamps (both obligatory and discretionary), should be present and fully functional. Any replacements must be of similar standard and specification to that originally supplied.

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Vehicle undercarriage

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Catalytic converters and other vehicle emission traps must be intact and fully functioning.

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Any impact damage to the vehicle’s undercarriage is not acceptable.

Fitted equipment and tools

Additional equipment, components and panels should be present and fully functional.

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Tools such as jacks and cab tilt bars must be present if originally supplied. Any replacements must be fitted with the permission of the leasing company or service provider and be of a similar standard and specification. For a list of fitted equipment and tools, customers should refer to the inventory of additional equipment and tools supplied with the vehicle by the leasing company or service provider at start of contract.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

Yellow Zone


BVRLA Fair Wear & Tear Guide: LCVs

YELLOW Zone

Exterior Body – working surfaces

Body and tipper floors, driver and passenger steps, load areas or working areas subject to heavy wear through normal operation. Surface rust is acceptable on these areas of heavy wear, but the corrosion must not compromise the integrity of any panel or component. Chips and scratches within the tolerance levels on pages 17 and 18 are acceptable. Damage caused to interior door linings, bulkheads and interior wheel arches through neglecting to secure a load is not acceptable.

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There must be no distortion to any panel or deformation to the original shape of the component.

Load contamination

Vehicle bodies should be free of load residue contamination. Bodies used for the carriage of corrosive and other potentially harmful materials must have been subject to increased maintenance procedures. Damage and contamination caused to the load area must be made good.

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Drop-sides, tippers and platform bodies

Any significant distortion to bodies due to collision or load impact is not acceptable. Any damage that prevents the correct operation and security of the drop-sides or tail-board is unacceptable.

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Drop-sided vehicles, tippers and platform-bodied vehicles must be free of holes and gaps from where the load could escape. Yellow Zone (continued)

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BVRLA Fair Wear & Tear Guide: LCVs

YELLOW Zone

Exterior Body – working surfaces (continued)

Shutters and doors

Scratches to the paintwork on shutters and doors are acceptable when caused through normal usage. Shutters and doors should be secure, free from structural damage, holes, gouges, and cracks.

Cranes, tail-lifts and other fitted equipment

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Cranes, tail lifts and other auxiliary equipment must be in a working condition and have current, valid statutory certificates available. There must be no distortion to the equipment or deformation to the original shape of the component. Surface rust is acceptable, but the corrosion must not compromise the integrity of any component.

Roof racks

Roof racks and ladders may only be fitted with the approval of the leasing company. They must be fit for purpose and meet the vehicle manufacturer’s recommended design and load specification. They must be fitted correctly, with anti-rust mounting clamps and pads. Any holes drilled for fitting purposes must be treated against water penetration and rust.

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There must be no distortion to the roof, panels or gutter rail.

Tow bars

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Tow bars must only be fitted with approval from the leasing company. If fitted, a tow bar must be in good, rust-free condition, with electrical connections that work properly.

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High security locks

If fitted, high-security locks must be functional, and the keys present.

Absence of paint through wear is acceptable but the base material should not be visible.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

Magenta Zone


BVRLA Fair Wear & Tear Guide: LCVs

MAGENTA Zone

Cab interior, driver and passenger/crew areas of vehicles

Upholstery, seats, seat belts, fascia, headlining, arm-rests, interior trim and other fittings

The upholstery, seats and interior fittings must be clean and odourless with no burns, scratches, holes or gouges, rips, tears staining, or evidence of smoking. Replacements must match the original specification. Customers should refer to the inventory of additional equipment and tools supplied with the vehicle by the leasing company at start of contract.

Floor coverings

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Floor coverings and surrounding trims should not be torn or spilt. Carpets should not have holes. Foot wells should not have holes that penetrate the base metal or material, such as rubber flooring.Repaired floor coverings and trim are acceptable provided they have been carried out to a professional standard by reputable repairers using OEM or OEM equivalent parts.

Interior – driver and passenger areas

Interior fixtures and fittings such as seat belts, rear view mirrors, courtesy lights, sun visors, door bins, etc, must be present, intact and free of damage.

In-cab equipment and controls

All original equipment, accessories and controls must be present and fully operational. Any items or equipment fitted or wired-in or mounted on the dashboard should be removed professionally before returning the vehicle and the surface made good. Any holes and other damage must be repaired unless otherwise agreed in writing with the leasing company.

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Accessories

All accessories, including items such as first aid kits and fire extinguishers, must be returned intact or replaced with items of a similar standard and specification.

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Tyres and wheels

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021


BVRLA Fair Wear & Tear Guide: LCVs

Tyres and wheels Tyres

Tyres and spares must be legal in all respects and be of the correct type, size and load bearing capacity to comply with the vehicle manufacturer’s recommendations. The minimum tread depth required will be specified in the lease or contract and this depth must be present across the full width of the tread and around the entire circumference. There must be no damage to sidewalls or tread.

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Wheels and wheel covers

Dents on wheel rims and wheel trims are not acceptable. Scuffs up to 50mm on the total circumference of the wheel rim and on alloy wheels are acceptable. Any damage to the wheel spokes, wheel fascia, or hub of the alloy wheel is not acceptable. There should be no rust or corrosion on the alloy wheels. The spare wheel, including ‘spacesaver’ jack and other tools, must be intact, stowed properly and in good working order.

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The emergency tyre inflation kit, if supplied when new, should be in full working order, serviceable and ready for use.

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A canister that has been partially or fully discharged should be replaced.

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Windscreens and glass

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021


BVRLA Fair Wear & Tear Guide: LCVs

Windscreens and glass Windscreens/Windows

Mirrors and housing units

Damage in excess of 10mm in the driver’s line of vision (a vertical strip 290mm wide centred on the steering wheel), or in excess of 40mm elsewhere in the area swept by the vehicle’s wiper blades, is not acceptable.

The housing unit should not be damaged or cracked. All mirrors must be in a working condition.

All glass areas must be secure, watertight and fully operational.

(See diagram on page 26)

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In all areas, light scratching is acceptable provided it does not interfere with the driver’s line of sight and the heating elements and the ADAS (automated driver assistance systems) still work properly.

Missing, faded, cracked or damaged mirrors are not acceptable.

If adjustable and/or heated door mirrors, they must work correctly.

The vehicle’s ADAS (automated driver assistance systems) must have been recalibrated according to the vehicle manufacturer’s recommendations if any component part, including windscreen(s) has been replaced. Repaired chips are acceptable provided they are repaired to a professional standard and the work is warrantied.

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Windscreen wipers must be present, secure and in good condition so that they can clear the windscreen and give the driver a clear view of the road ahead. The washer reservoir must have sufficient liquid to clear the windscreen when working in conjunction with the windscreen wiper blades.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

Windscreens and glass (continued)


BVRLA Fair Wear & Tear Guide: LCVs

Windscreens and glass (continued) Lamps and lenses

All lamps, reflectors and beacon lights must be as originally fitted, secure and fully operational.

Any holes and other damage must be repaired unless otherwise agreed in writing with the leasing company.

Holes, gouges or cracks in the glass or plastic covers of the lamp units are not acceptable. Minor scuff marks or scratches of 25mm or less are acceptable.

After-market fitted lamps, reflectors, lights or beacons can remain in situ providing the leasing company has agreed this in writing before the vehicle is returned.

Any after-market fitted lamp, reflector, light or beacon should be removed and the surface made good.

Where fitted, the vehicle’s ADAS (automated driver assistance systems) must have been recalibrated following the replacement of a lamp or lamp unit.

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Max 10mm 290mm

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The Driver’s Line of Vision

Damage in excess of 10mm in the driver’s line of vision (a vertical strip 290mm wide centred on the steering wheel) or in excess of 40mm elsewhere in the area swept by the vehicle’s wiper blades is NOT ACCEPTABLE.

Max 40mm

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Centre of driver’s line of vision Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

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Glossary


BVRLA Fair Wear & Tear Guide: LCVs

Glossary

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Abrasion Multiple marks or scores penetrating the base material, sometimes caused by impact with tree branches

Dent Deformation of the surface structure, usually caused by impact damage.

ADR Alternative Dispute Resolution. The BVRLA’s service is approved under the Alternative Dispute Resolution for Consumer Disputes (Competent Authorities and Information) Regulations 2015. It accepts complaints from consumers and businesses.

OEM Original Equipment Manufacturer.

Adblue Brand name for the non-toxic solution which helps reduce nitrous oxide emissions produced by diesel engines

Scuff Light scraping of top surface not penetrating base material.

Code of Conduct BVRLA rental and leasing members adhere to a mandatory Code of Conduct. This provides customers with the reassurance that the company they are dealing with is committed to delivering the highest industry standards of professionalism and best- practice. Full details can be found on the BVRLA website.

Scratch A mark or score with raised edges in the surface material glass or paintwork.

Warranty A written promise to repair or replace a component or to do a piece of work again if it is not satisfactory.

Chip Removal of the surface material (glass or paintwork) in a concise area.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

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About the BVRLA


BVRLA Fair Wear & Tear Guide: LCVs

About the BVRLA Established in 1967, the British Vehicle Rental & Leasing Association (BVRLA) is the UK trade body for companies engaged in vehicle rental, leasing and fleet management. The BVRLA represents over 970 companies engaged in vehicle rental, leasing and fleet management. Our membership is responsible for a combined fleet of four million cars, vans and trucks – one-in-ten of all vehicles on UK roads.

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BVRLA members represent the demand-side of the automotive industry, buying around 50% of new vehicles, including over 80% of those manufactured and sold in the UK. In doing so, they support almost 500,000 jobs, add £7.6bn in tax revenues and contribute £49bn to the UK economy each year. Together with our members, the association works with policymakers, public sector agencies, regulators, and other key stakeholders to ensure that road transport delivers environmental, social and economic

benefits to everyone. BVRLA members are leading the charge to decarbonise road transport and are set to register 400,000 new battery electric cars and vans per year by 2025. BVRLA membership provides customers with the reassurance that the company they are dealing with adheres to the highest standards of professionalism and fairness. The association achieves this by reinforcing industry standards and regulatory compliance via its mandatory Codes of Conduct, inspection regime, government-approved Alternative Dispute Resolution service and an extensive range of learning and development programmes.

Licensed by the BVRLA for use by Fleet Alliance Ltd from 3 September 2021 until 31 December 2021

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