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Campaign Guidelines for the Office of 2009 Vice President and Secretary NAHB Staff Contact: Diane Djordjevic, 800-368-5242 x8171; facsimile: 202-266-8060 ddjordjevic@nahb.com

Reviewed Annually by the NAHB Nominations Committee Reviewed and Approved: February 12, 2008


TABLE OF CONTENTS I.

Introduction and Definitions .............................................................................................................. 1

II.

For Those Interested in Running for Office....................................................................................... 2 A. Qualifications for Office and Information Interviews ............................................................ 2 B. Materials Required to Signify Intent to Seek Certification.................................................... 2 C. Designating a "Primary Association" ................................................................................... 2 D. Pre-Certification Activity with Primary Local and State Association Membership ................ 2 E. Pre-Certification Activity Outside of Primary Local and State Membership ......................... 3 F. Travel Prior to Certification.................................................................................................. 3 G. Submitting Campaign Materials / Trips for Consideration Prior to Certification ................... 3 H. Violations in Pre-Certification Phase ................................................................................... 3

III.

Meetings of the Nominations Committee.......................................................................................... 4 A. Regular Meetings ................................................................................................................ 4 B. Special Meetings ................................................................................................................. 4 C. Ruling and Response .......................................................................................................... 4 D. IBS Meetings....................................................................................................................... 4

IV.

Certification ...................................................................................................................................... 6 A. Certification Interviews ........................................................................................................ 6 B. Materials Required Prior to Certification Interview............................................................... 6 C. Pre-Certification Due Diligence Investigation and Site Visit................................................. 7 D. Certification Confirmation .................................................................................................... 7 E. Announcements to the NAHB Board of Directors................................................................ 7

V.

General Guidelines for Certified Candidates .................................................................................... 8 A. Allowable Campaign Practices ............................................................................................ 8 B. Non-Allowable Campaign Practices .................................................................................... 8

VI.

NAHB Board of Director Meetings.................................................................................................... 9 A. Registered Director Lists ..................................................................................................... 9 B. Campaign Expense Reporting Form ................................................................................... 9 C. Registration ......................................................................................................................... 9 D. Hotel Accommodations (Spring or Fall Board) .................................................................... 9 E. Hotel Accommodations (IBS) .............................................................................................. 9 F. Speaking Appearances ....................................................................................................... 9 1. Meetings of the NAHB Board of Directors................................................................... 10 2. Committee Meetings................................................................................................... 10 3. Area Caucuses ........................................................................................................... 10 G. Campaign Office / Headquarters ....................................................................................... 10 H. Parking (IBS)..................................................................................................................... 10 I. Distribution of Campaign Material ..................................................................................... 10 J. Campaign Posters............................................................................................................. 10 K. Campaign Activity on the NAHB Board Floor .................................................................... 10

VII.

Travel and Personal Appearances ................................................................................................. 11 A. Campaign Trips ................................................................................................................. 11


B. C.

Executive Board Meetings................................................................................................. 11 Strategic Implementation Meeting ..................................................................................... 11

VIII.

Campaign Materials and Correspondence ..................................................................................... 12 A. Advance Approval ............................................................................................................. 12 B. Allowable Campaign Material and Correspondence.......................................................... 12 1. Mailings / Letters......................................................................................................... 12 2. Electronic Communications ........................................................................................ 13 3. Audio/Video Files........................................................................................................ 13 4. Brochures ................................................................................................................... 13 5. Campaign Literature for Distribution to the NAHB Board of Directors......................... 13 6. Posters/Signs.............................................................................................................. 14 7. Badges/Buttons .......................................................................................................... 14 8. Pocket cards ............................................................................................................... 14 9. Business Cards........................................................................................................... 14 10. Sashes and hats ......................................................................................................... 14 11. Stickers with affixed backs.......................................................................................... 14 12. Shirts .......................................................................................................................... 14 C. Non-Allowable Campaign Material and Correspondence .................................................. 14

IX.

Requests for Interpretation............................................................................................................. 15

X.

Campaign Violations, Penalties and Reporting............................................................................... 16 A. Campaign Violations ......................................................................................................... 16 B. Campaign Penalties .......................................................................................................... 16 D. Reporting Violations .......................................................................................................... 16

XI.

Credentials Committee................................................................................................................... 17 A. Committee Charge ............................................................................................................ 17 B. Membership Qualifications and Committee Composition .................................................. 17 C. Ballot Counting Observers................................................................................................. 17 D. Ballot Collection and Counting Procedures ....................................................................... 17

Appendices 1. Sample Five Year Senior Officer Travel Calendar 2. Annual Campaign Calendar 3. Candidate Letter of Intent (due at least one NAHB Board meeting prior to the NAHB Board meeting at 4. 5. 6. 7. 8. 9.

which the member intends to seek certification) Candidate Questionnaire (due at least one NAHB Board meeting prior to the NAHB Board meeting at which the member intends to seek certification) Candidate Profile Form (due 30 days prior to the Certification Interview) Candidate Information Form (due 30 days prior to the Certification Interview) Candidate Acknowledgement Form(due 30 days prior to the Certification Interview) Sample Candidate Expense Form (due 2 weeks prior to both stand-alone Executive Board and all NAHB Board of Directors meetings) Candidate Acknowledgement Form regarding Member Travel (due prior to Election)


SECTION I: INTRODUCTION The Campaign Guidelines outlined in this document have been developed by the NAHB Nominations Committee to afford each candidate for the office of Vice President and Secretary an equal opportunity to be elected. Through the years, the Nominations Committee has made every effort to review and update the Campaign Guidelines to assure a fair and equitable race and to keep to a minimum the expenses that the Candidates incur in running for office. Candidates are expected to uphold the integrity of the position for which they are running by abiding by these Campaign Guidelines on their honor. This includes honest reporting of all campaign expenses, including any in-kind gifts. Campaign Guidelines are applicable and will be enforced by the Nominations Committee regardless of the number of certified candidates in the race. Any potential infractions must be submitted in writing, with supporting documentation attached, to the Nominations Committee. Allegations may be submitted by a voting director or by a member of the opposing campaign. Any questions concerning these guidelines shall be addressed to the Nominations Committee. Only the Nominations Committee as a whole can make a ruling on, answer questions about, and/or interpret the Campaign Guidelines and therefore questions about the Campaign Guidelines shall be directed to the Nominations Committee as a whole and not to individual members of the Committee.

DEFINITIONS Candidate: Unless otherwise stated in this document, the term “candidate” refers to candidates who have been certified as qualified by the Nominations Committee. Campaign Worker: Campaign workers can be any NAHB member (other than members of the Nominations Committee or NAHB Senior Officers), the Candidate’s family members, the Candidate’s employees, employees of NAHB affiliated state and local associations, or hired campaign consultants. Campaign Trip: Unless otherwise stated in this document, the term “Campaign Trip” refers to any of the ten (10) campaign trips outside of his or her Primary Area that requires approval by the Nominations Committee.

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SECTION II: FOR THOSE INTERESTED IN RUNNING FOR OFFICE Qualifications for Office and Informal Interviews with the Nominations Committee • Qualifications for office are defined in the NAHB Bylaws. •

In addition, interested members must demonstrate financial capacity to serve as an officer. (see Section III: Certification (Pre-Certification Due Diligence Investigation and Site Visit))

Interested members should review the Campaign Guidelines, Senior Officer Guidelines, Senior Officer Job Descriptions, and the sample Senior Officer Travel Calendar before considering a campaign.

Interested members should request an Informal Interview with the Nominations Committee to discuss qualifications and campaign activities. Informal interviews are held at regularly scheduled meetings of the Committee. Members may be accompanied by other members for this discussion if desired.

Materials Required to Signify Intent to Seek Certification • The following materials shall be submitted at least one NAHB Board meeting prior to the NAHB Board meeting at which a member intends to seek certification: a. Letter signifying Intent to Run (Appendix 3) b. Candidate Questionnaire (Appendix 4) Designating a “Primary Association” • If an interested member is a member of multiple local affiliates, he must designate his “primary association” for purposes of establishing a primary NAHB Area at time of certification. Pre-Certification Activity with Primary Local and State Association Membership • Interested members are encouraged to consult with the governing bodies and leadership of their primary state and local associations. There are no restrictions on pre-certification activity by an interested member when interacting with their primary state and local association membership except that interested members (or someone on behalf of a member) may not represent themselves (or may not refer to the interested member) das a ‘candidate’ until after certification. Group functions, group fundraising, group appearances, and endorsements of support are all permissible activities during the pre-certification phase if conducted with or solicited within an interested member’s primary state and local association membership. Out-of-state events, invitees or endorsements of support are not permitted. Pre-Certification Activity Outside of Primary Local and State Association Membership • Outside of activities with interested member’s primary local and state association membership, there are no restrictions on pre-certification activity by a member or someone on behalf of a member except: o Interested members (or someone on behalf of a member) may not represent themselves (or may not refer to the interested member) as a ‘candidate’ until after certification; o Interested members or someone on behalf of a member may talk to other members individually about their interest in running, but with the exception of activity at their primary state and local association, interested members (or someone on behalf of a member) cannot appear before any NAHB-affiliated group, gathering or meeting or NAHB-chartered association group, gathering or meeting as a candidate or potential candidate (or referring to the interested member as a candidate or potential candidate) (e.g. stating that he is NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 2 REVIEWED & APPROVED 2/12/2008


running, is thinking about running, intends to run, may run, etc.); o With the exception of activities with their primary state and local association membership, fund-raising prior to certification is only permitted if it is done on an individual basis and not as part of a group function (i.e. a fundraising event or group solicitation); o With the exception of activities with their primary state and local association membership, group functions in support of an interested member held by the member or someone on behalf of the member are prohibited. Pre-Certification Activity at NAHB or NAHB-affiliated Events/Meetings • Fundraisers, meet and greets, receptions, hospitality suites, and any other gathering of members whether paid for by the interested member or the interested member’s supporters, are prohibited at any NAHB or NAHB-affiliated event or meeting. This prohibition applies to all activities at a NAHB or NAHB-affiliated event or meeting, including activities with primary state and local association membership. A fundraiser, meet and greet, reception, hospitality suite, or any other gathering of members will be considered associated with an interested member if invitations, notices, signs or any type of advertising or communication promoting or referring to the interested member as an interested member is used in connection therewith. Travel Prior to Certification • NAHB members traveling with a candidate on a Campaign Trip outside the member’s home state (or Area if serving as a National Vice President) are ineligible to seek election to the office of Vice President Secretary for two full election cycles following their travel with the candidate(s). •

Interested members are required to document all NAHB-related travel, including but not limited to travel to chartered associations and/or events, for the twelve months prior to certification. This documentation shall include the purpose of the trip, who paid for the trip and who accompanied the member. An invitation is not required; however if the trip is by invitation, a letter of invitation from the inviting entity, signed by its president, indicating purpose and expense reimbursement arrangements (if applicable) must be attached. During these trips, and with the exception of activity with their primary state and local association, interested members or someone on behalf of a member cannot appear before any NAHB-affiliated group, gathering or meeting or NAHB-chartered association as a candidate or potential candidate. Violations will be considered during the certification process and could result in campaign penalties, restrictions, or disqualification.

Submitting Campaign Materials / Trips for Consideration Prior to Certification • Members may not submit materials or campaign trips for consideration until after they have received written certification. The Nominations Committee that will oversee the campaign and election must approve all campaign trips prior to execution as well as any campaign materials and correspondence requiring pre-approval as outlined in prior to distribution. Violations in Pre-Certification Phase • Members violating any guidelines regarding pre-certification activity, including any violations by a member in support of or on behalf of the member, will be subject to penalty up to and including disqualification once they file intent to seek election. The Nominations Committee shall address and respond to the allegation in accordance with Section IV of these Campaign Guidelines.

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SECTION III: MEETINGS OF THE NOMINATIONS COMMITTEE Regular Meetings • In accordance with the NAHB Bylaws, regular meetings of the Nominations Committee shall be held at the same time and place as the Board of Director meetings. •

Candidates are required to appear before the Committee at each NAHB Board meeting to discuss the status of the campaign and to address any concerns or questions. Candidates may be accompanied by up to 3 individuals. These individuals may vary from meeting to meeting.

Special Meetings • In accordance with the NAHB Bylaws, special meetings of the Nominations Committee to address business in between regular meetings, or to consider written notification of a request for interpretation, violation, or other business related to these Campaign Guidelines, may be called by the committee chairman or one-fourth of the committee members. •

Unless approved by the President, special meetings of the Nominations Committee shall only be held at the same time and place as the Board of Directors meeting or via conference call in between regular meetings of the Nominations Committee.

Ruling and Response – Requests for Interpretation or Other Business • At the discretion of the chair, or at the request of two members of the Nominations Committee, the candidate may be afforded time to speak to a written request for interpretation or other business related to these Campaign Guidelines prior to the Nominations Committee’s deliberation and ruling. •

The Nominations Committee shall respond to written notification of a request for interpretation or other business related to these Campaign Guidelines, within five days of the meeting at which the matter is addressed.

Ruling and Response – Violations • Upon receipt of an allegation, the Nominations Committee will notify all parties of the allegation and the time and date of the meeting at which that allegation will be considered. All parties will be provided an opportunity to speak before the Nominations Committee prior to deliberation. Candidates may be accompanied by up to 3 individuals. •

The Nominations Committee shall respond to written allegations of campaign violations within five days of the meeting at which the matter is addressed.

IBS Meetings of the Nominations Committee: • The Nominations Committee will schedule its formal meeting with Candidates as early as possible during the IBS meeting. The Nominations Committee will be considered in session for the entire duration of the IBS for any problems or questions, which may arise regarding the campaign. The meeting of the Nominations Committee will be considered adjourned upon the adjournment of the last meeting of the NAHB Board of Directors. •

Should a Candidate require an additional meeting with the Nominations Committee during the IBS meeting, he should contact the Nominations Committee staff and indicate in writing the nature of the issue to be discussed. The Nominations Committee staff will then immediately contact the Chair to set

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a time and place convenient to the Chair and the Committee for a meeting with the Candidate. The Nominations Committee staff will then by the best method available notify all committee members and Candidates that a meeting is to take place, who has called the meeting and, if appropriate, the purpose of the meeting. •

At any special IBS meeting of the Nominations Committee to resolve a dispute between the certified candidates, the Nominations Committee may act only if a quorum is present. The chair of the Nominations Committee, however, may respond to inquiries when it is not possible to have a quorum of the Nominations Committee present.

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SECTION IV: CERTIFICATION Certification Interviews • The Nominations Committee will conduct Certification Interviews prior to or at the IBS Meeting for members seeking election to the office of Vice President and Secretary at the following IBS meeting. Members may be accompanied by up to 3 individuals. •

Certification Interviews shall only be conducted at NAHB Board of Director meetings.

Materials Required Prior to Certification Interview • At least thirty (30) days prior to the Certification Interview, candidates must submit the following materials to the Nominations Committee staff: 1. Candidate Profile Form (Appendix 5) 2. Candidate Information Form (Appendix 6) 3. Candidate Acknowledgement Form (Appendix 7): A signed statement acknowledging he: a. has read and understands the Campaign Guidelines, the Senior Officer Guidelines and Job Descriptions, and the sample Senior Officer Travel Calendar; and b. agrees to comply with the “Campaign Guidelines” and submit to the authority of the Nominations Committee; and c. Acknowledges that any violation by any representative of the campaign (candidate or campaign workers and supporters) will result in penalties to be levied against the Candidate; and d. Acknowledges that he has not traveled with a certified candidate(s) outside his home state (or Area if serving as a National Vice President) in the past two election cycles; and e. If elected, agrees to abide by the “Senior Officer Guidelines”; and f. If elected, agrees to abide by the policy relating to interaction between NAHB officers and staff; and g. If elected, agrees to consent to NAHB obtaining a confidential personal credit report and a consolidated statement for all business entities for each of their following three (3) years as a Senior Officer. The consolidated business statement should be certified by the Senior Officer as true and correct. The report process will be conducted by the Nomination Committee’s outside legal counsel, commencing at least thirty days prior to the Fall Board of Directors Meeting, and be completed prior to the Senior Officer’s meeting with the Nominations Committee. 4. Any other materials that may be requested by the Nominations Committee Pre-Certification Due-Diligence Investigation and Site Visit • The certification process is very in-depth and includes a thorough background, financial and credit check conducted prior to certification. Personalized and detailed financial and background questionnaires are required for each member seeking certification. o Any information shared with members of the Nominations Committee will be maintained in confidence. o NAHB’s Outside Counsel shall serve as the liaison between the Nominations Committee and the investigative firm. o Following the investigation, NAHB’s Outside Counsel is required to report to the NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 6 REVIEWED & APPROVED 2/12/2008


Nominations Committee in writing that the investigation is complete, outline the extent of the investigation and then summarize the overall findings (i.e. nothing of issue to report and therefore the member is clear for consideration). o If something is revealed through the investigation that deviates from general expectations, potentially warrants further discussion and/or might be problematic for the Association and/or its brand value should the member be elected, NAHB’s Outside Counsel shall bring the matter to the attention of the Nominations Committee and ask the chairman to call a meeting of the committee to determine the relevance. o The summary report prepared by the investigative firm shall not be shared with the members of the Nominations Committee unless there is a need to call a meeting to further discuss a specific finding(s). •

In addition, member(s) of the Nominations Committee may visit offices and real estate projects under construction prior to certification.

Certification Confirmation • Candidate certification is only effective upon receipt of written certification from the Chair. Typically, this will be produced within five (5) business days following the conclusion of the final IBS NAHB Board meeting. •

Upon certification, candidates will be made ‘observers’ of the NAHB Executive Board and invited to participate in all meetings.

Announcements to the NAHB Board of Directors • The first announcement of the election will be published on NAHB.org prior to the Spring Board Meeting. The announcement is limited to the name(s) of the candidates, local association, city and state, and when he will address the NAHB Board of Directors. A photograph (head-shot) of the candidate will accompany the announcement. •

The Nominations Committee will also publish Candidate profiles on NAHB.org to accompany the announcement. Each profile will include a picture and a biography of the Candidate. The profile will be limited to 250 words. It will be developed by the candidate but must be approved by the committee prior to publication.

If additional members come forward after the Spring Board Meeting and are certified as qualified by the Nominations Committee, the Committee Chair will announce the additional candidacy to the Directors as soon as possible by announcement at the NAHB Board of Directors meeting and on NAHB.org.

Candidates are permitted to publish a final message to the membership on NAHB.org prior to IBS. The message will be limited to 450 words. The candidate must draft the message; however, the Committee must approve the message prior to publication. The message will not be redundant to the brochures, mailings or speeches to the Directors. Editorial staff will edit articles for appropriate style and form.

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SECTION V: GENERAL GUIDELINES FOR CERTIFIED CANDIDATES •

Candidates are responsible for the actions of their respective campaign workers.

Resolutions supporting Candidates may be submitted to the candidates or to the Nominations Committee. Candidates are required to send a copy of all resolutions received to the Nominations Committee.

Each candidate will be provided with the names and contact information for all members of the NAHB Board of Directors, with position noted, and the state and local association Presidents and Executive Officers. This information will be provided following certification and will be updated prior to the Spring, Fall and IBS NAHB Board meetings.

Allowable Campaign Practices 1. Campaign consultants are permitted.

Non-Allowable Campaign Practices 1. Meet and Greets, receptions, hospitality suites, and any other gathering of members other than events held for campaign workers, whether paid for by the Candidate or the Candidate’s supporters, are prohibited at any NAHB or NAHB affiliated organization’s meeting. A Meet and Greet, reception, hospitality suite, or any other gathering of members will be considered a “candidate’s” if invitations, notices, exterior signs advertising the candidate, or any type of advertising promoting the candidate is used in connection therewith. 2. The use of meal functions for Campaign purposes, paid for by the Candidate, is also prohibited; however meals for campaign workers are permissible as referenced in under the Campaign Office/Headquarters bullet of the NAHB Board of Directors Meetings section of this document. 3. Other than campaign materials, no use of professional or paid models or entertainers, or publicly known political officials is permitted.

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SECTION VI: NAHB BOARD OF DIRECTOR MEETINGS •

Registered Director Lists: Candidates will be provided one list of NAHB Directors registered for the Spring, Fall and IBS Board meetings no sooner than thirty days prior to the applicable meeting.

Campaign Expense Reporting Form: Candidates are required to file a Campaign Expense Reporting Form no later than two (2) weeks prior to both the stand-alone NAHB Executive Board meetings and each NAHB Board Meeting. See Appendix 8 for the preferred format.

Registration: 1. Candidates and NAHB members in attendance as Campaign Workers are required to pay any registration fees normally paid by NAHB members for each NAHB Board Meeting. 2. Complimentary registration will be given to the Candidates’ business employees and family members who are not NAHB members who attend the meeting to work on the campaign.

Hotel Accommodations (Spring or Fall Board): Candidates may obtain, based upon availability, a two (2) bedroom suite with parlor at their own expense at the Spring and Fall Board meetings.

Hotel Accommodations (IBS): 1. If specifically requested by the Candidate, a hotel suite consisting of a parlor and two (2) bedrooms will be made available at their own expense. Additionally, if specifically requested by the Candidate, up to ten (10) hotel sleeping rooms will be made available to the campaign in the hotel where the candidate is lodging for the candidate’s campaign workers and/or staff at their own expense 2. The registration form for a Candidate and the registration form for the campaign workers and/or staff who will be occupying the additional ten rooms must be received by the Nominations Committee staff no later than the deadline stated on the Annual Campaign Calendar in order to guarantee room availability.

Speaking Appearances 1. Meeting of the NAHB Board of Directors: Candidates may not address the NAHB Board of Directors during the NAHB Board of Director meeting other than as follows: a. Candidates are permitted to speak from the NAHB Board floor during Open Forum or to ask a question; however any campaigning or mention of a candidacy is expressly prohibited. b. Each Candidate may address the NAHB Board of Directors for five (5) minutes during the report of the Nominations Committee Chair. (Timing commences after introduction of family members). The Order of Speaking shall be: i. Spring Board - - alphabetical order ii. Fall Board - - inverse alphabetical order iii. IBS - - coin flip/draw of the card or candidates’ agreement (To be determined at Fall Board Meeting). Candidates will be limited to two (2) seconding speeches. Total time for presentations is nine (9) minutes. The candidate may speak for a maximum of five (5) and a minimum of three (3) minutes. Any remaining time may be used for seconding speeches. c. Candidates may use a PowerPoint presentation during their address to the NAHB Board; however all presentations must be reviewed in advance by the Nominations Committee Meeting during the NAHB Board Meeting. d. At the discretion of the Chair, and in consultation with the President, the Committee may schedule a candidate(s)’ debate at the Fall Board meeting in lieu of candidate

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speech(es) unless the debate is held in a forum other than the Board floor. The Chair will moderate. Candidate(s) will not be provided with specific questions. The debate should last no more than 30 minutes per candidate and should be considered in both contested and uncontested elections. 2. Committee Meetings a. Candidates may make one (1) brief appearance per campaign year to each committee, council or task force for campaign purposes so long as all candidates are invited in writing to attend that meeting. This includes meetings of NAHB subsidiaries such as the Women’s Council and Executive Officers Council. b. If one of the Candidates serves as a chair of a committee, council or task force, and as chair of that group is required to report to other committees, then that candidate must first receive permission from the Nominations Committee before addressing those committees, council or task forces. 3. Area Caucuses - Candidates may appear at the Area Caucuses and are responsible for making their own arrangements with respect to these appearances. •

Campaign Office/Headquarters 1. A campaign office will be provided to each candidate at each of the NAHB Board of Director Meetings. Refreshments for campaign workers only will be permitted. No alcoholic beverages will be permitted. 2. Requirements for ordering furniture, computer systems, and telephone for the Candidate’s office will be coordinated by the Nominations Committee staff. All expenses incurred will be the responsibility of the Candidate. 3. No other public room may be used for campaign purposes, except for meetings with Campaign Workers. Any requests for a room should be directed to the Nominations Committee staff for coordination.

Parking (IBS): Each Candidate will be assigned two (2) parking spaces at the Convention Center, when and where possible. Parking passes may be picked up from the Nominations Committee staff at the Convention.

Distribution of Campaign Material: Distribution of any campaign material allowed by these Campaign Guidelines must be confined to areas designated by the Nominations Committee, and where the use and function of stairs, elevators or escalators is not impaired. The Nominations Committee Chair or designee will meet with the candidates at each NAHB Board meeting to walkthru the meeting site to establish appropriate areas for campaigning and distributing materials.

Campaign Posters: Posters approved under the Allowable Campaign Materials section of these Guidelines may be displayed at NAHB Board meetings in up to ten (10) specific locations to be coordinated by the Nominations Committee. One (1) poster for each Candidate may be displayed in each location.

Campaign Activity on the NAHB Board Floor: Other than speeches, no campaign activities of any sort are permitted on the NAHB Board floor.

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SECTION VII: TRAVEL AND PERSONAL APPEARANCES A.

Campaign Trips The Nominations Committee that will oversee the campaign and election must approve the appearance of Candidates before all builder groups and auxiliaries except for those held in the Candidate’s primary NAHB Area (as defined in the NAHB Bylaws) and except for those held during an NAHB Board of Directors meeting (which are covered under a separate section of this document). Members may not submit campaign trips for consideration until after they have received written certification. The Nominations Committee staff shall coordinate the approval process. Candidates are permitted ten (10) campaign trips with a limit of twenty (20) days, excluding travel time. If a candidate takes less than five campaign trips, none of the trips can be made to the same NAHB Region. If a candidate takes five or more campaign trips, at least one (1) trip must be made to each of the five NAHB Regions. Campaigning outside the candidate’s Area conducted by the candidate or on a candidate’s behalf counts towards one of the ten allowable campaign trips. The audience determines the number of campaign trips charged, not necessarily the trip itself. For example, one trip to two different associations would count as two trips because two different audiences will be addressed; however a trip to one event of similar multiple associations would count as one trip because the audience is considered to be the one event (e.g. a trip to the Area 1 Caucus meeting counts as one trip). The meeting itself determines the Area or Region of travel, not the meeting location (e.g. if Texas holds its annual state meeting in Alaska, the event would count as travel to Area 12 (or Region D) so long as campaigning only takes place with members from Texas. Additional campaigning with members in Alaska would count as travel to Area 15 and would count as an additional campaign trip). When submitting a campaign trip for consideration, candidates must include the number of days of the trip (excluding travel time) and a list of NAHB members that will accompany them on the trip. NAHB members traveling with a candidate on a Campaign Trip outside the member’s home state (or Area if serving as a National Vice President) are ineligible to seek election to the office of Vice President Secretary for two full election cycles following their travel with the candidate(s). Candidates will be asked to sign a document at the certification interview with the Nominations Committee acknowledging that they have not traveled with a candidate in the past two years.

B.

Executive Board Meetings – Attendance at the stand-alone NAHB Executive Board meetings need not be approved in advance and does not count towards a candidate’s ten (10) campaign trips. Campaigning at the Stand-Alone Executive Board meetings shall be limited to talking with members individually about the campaign.

C.

Strategic Implementation Meeting: Attendance at the Strategic Implementation Meeting is at the discretion of the NAHB President. No campaigning is permitted. Members attend as members, not candidates. If invited by the President, travel to this event need not be approved in advance and does not count towards a candidate’s ten (10) campaign trips.

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SECTION VIII: CAMPAIGN MATERIALS AND CORRESPONDENCE •

Advance Approval: The Nominations Committee and/or Chair that will oversee the campaign and election must approve all campaign materials and all correspondence noted below, prior to distribution. Members may not submit materials for consideration until after they have received written certification. The Nominations Committee staff shall coordinate the approval process. To be approved, material should be submitted prior to print to the NAHB Staff Contact via email or via facsimile. The request should indicate the intended audience. Candidates will receive written confirmation (generally by email) from the staff that the request has been received. This confirmation will include a date by which the candidate should expect to hear back from the Committee. Material will be approved within five (5) working days of receipt, however candidates are not authorized to print or distribute any material until they have received written approval (generally by email) from the Nominations Committee from the staff. Candidates should contact the Nominations Committee staff if they have not received confirmation of their approval request or Committee authorization within an appropriate time frame.

Allowable Campaign Materials and Correspondence: The following list of campaign materials are permitted within the guidelines noted, so long as they are approved in advance by the Nominations Committee (unless otherwise exempted from pre-approval below). All materials other than those listed are prohibited. A. Mailings/Letters ƒ Candidates will be limited to three postal mailings to directors, which include surveys or other literature distributed by postal mail. One mailing is permitted prior to the Spring NAHB Board of Directors meeting, one prior to the Fall Board of Directors meeting and one prior to the IBS/Convention Board of Directors meeting. ƒ The content of mailings shall not be derogatory in nature. Violation of this stipulation will result in penalties against the Candidate. ƒ State Campaign Chairs may send personal letters or emails to members of their state; however the correspondence shall not contain additional campaign materials. Correspondence by State Campaign Chairs to members of their state is unlimited and does not require prior approval from the Nomination Committee. ƒ Candidates will be held responsible for mailings sent out by their Campaign Workers. Candidates will review or appoint an individual to review all mailings sent out by their campaign workers. Should a mailing be sent out by a campaign worker that is deemed derogatory in nature, by the Nominations Committee, the Candidate will be held accountable. ƒ Endorsements supporting Candidates may be included in these general mailings. ƒ All written communications to the NAHB Board of Directors, Executive Board, and Presidents and Executive Officers of affiliated state and local associations and chapters, by the candidate or campaign workers (postal or electronic) must be approved by the Nominations Committee and/or Chair prior to mailing. ƒ Under no circumstances may NAHB stationery be used on behalf of a Candidate whether it is a mailing or handout. Should a Candidate hold a position with NAHB and that office

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requires or NAHB provides stationery, the Candidate is specifically prohibited from using that stationery to further his candidacy or for any campaign purpose. B. Electronic Communications ƒ Email communication sent to campaign workers and core team members about the campaign is unlimited and does not require pre-approval by the Nominations Committee. ƒ Broadcast email communications by the candidate, or campaign workers or supporters on behalf of the candidate, to members of the NAHB Board of Directors, members of the NAHB Executive Board, and/or to the Presidents and Executive Officers of affiliated state and local associations and chapters is limited to three. One broadcast email communication is permitted prior to the Spring Board of Directors meeting, one prior to the Fall Board of Directors meeting, and one prior to the IBS/Convention Board of Directors meeting. ƒ Personal emails sent to only one individual are unlimited and does not require pre-approval by the Nominations Committee. ƒ The content of electronic communications shall not be derogatory in nature. Violation of this stipulation will result in penalties against the Candidate. ƒ Prior to receiving director e-mail addresses at the beginning of a campaign, candidates must sign a statement acknowledging that they have read NAHB’s policy regarding the Campaign to Share Email Addresses and certifying that they will not sell or trade the e-mail addresses. Candidates are required to se the contact information according to NAHB policy as well as federal legislation governing mass communications. ƒ Candidates must abide by all federal regulations governing electronic communications including opt-out and anti-spamming regulations. ƒ Forwarded or ‘chain’ emails sent by campaign workers are prohibited. Candidates will be held responsible for communications sent out by their Campaign Workers. ƒ Candidate websites are permitted provided the content is pre-approved ƒ Chat rooms on candidate websites are prohibited. C. Audio or Video Files ƒ Audio and video files are permitted if attached or linked to one of the three possible broadcast email communications provided for in these Campaign Guidelines. ƒ The content of the audio or video file must be approved by the Nominations Committee D. Brochures ƒ May be in color or black and white. ƒ Size unfolded may not exceed 8 ½" x 11". E. Campaign Literature for Distribution to the NAHB Board of Directors ƒ Literature may be distributed to the NAHB Board of Directors at the entrance of the NAHB Board meeting on the day of the candidate’s speech and at all NAHB Board meetings held at the International Builders Show/Convention. ƒ

Literature may be included in the NAHB Board packet of materials at all NAHB Board meetings. Materials, in sufficient quantities, must be delivered by the date and time established and communicated by staff.

NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 13 REVIEWED & APPROVED 2/12/2008


ƒ ƒ ƒ

Any campaign literature intended for distribution to the NAHB Board of Directors is limited to a single sheet of paper, no more than 8½ x 11" in size. The paper can be printed on both sides. No campaign literature or materials may be distributed on the NAHB Board floor Campaign literature may be distributed at the Area Caucus meetings held during NAHB Board of Director meetings.

F. Posters/Signs ƒ Posters or signs may be in color, black and white or any combination thereof. ƒ Campaign Posters & Signs may not exceed 24" x 30" (720 sq. in size) ƒ All information, including any pictures and slogans, must be included within the prescribed dimensions. G. Badges/Buttons ƒ Rectangular shapes should not exceed 2 ½ sq. inches ƒ Circular shapes should not exceed 2 ½ " in diameter. ƒ Buttons may be passed out but not pinned on by campaign workers. H. Pocket cards I.

Business Cards

J. Sashes and hats ƒ Sashes worn across the chest, around the waist or on or around any part of the body are permissible; however sashes are not permitted on the Board or Executive Board floors. ƒ Hats of any kind promoting a candidate are permissible; however hats are not permitted on the NAHB Board or Executive Board floors. K. Stickers with affixed backs ƒ Stickers will be permitted as long as they are distributed with affixed backs ƒ Rectangular shapes should not exceed 2 ½ sq. inches ƒ Circular shapes should not exceed 2 ½ " in diameter. ƒ Stickers may be passed out, but not placed on by campaign workers L. Shirts ƒ Shirts of any kind promoting a candidate are permissible. ƒ Campaign shirts are not permitted on the NAHB Board or Executive Board floors. •

Non- Allowable Campaign Materials and Correspondence: A. All other forms of media not otherwise provided for in these Guidelines, including video or cassette tapes, are prohibited.

NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 14 REVIEWED & APPROVED 2/12/2008


SECTION IX: REQUESTS FOR INTERPRETATION •

Candidates are permitted, and encouraged, to approach the Nominations Committee for an interpretation of any section of these Campaign Guidelines and/or to determine if something not currently addressed in these Campaign Guidelines would be permissible.

Only the Nominations Committee as a whole can make a ruling on, answer questions about, or interpret the Campaign Guidelines and therefore discussion about the Campaign Guidelines should be directed to the Nominations Committee as a whole and not to individual members of the Committee.

Request for interpretations and/or guidance about something not addressed in the Campaign Guidelines shall be sent in writing to the NAHB Nominations Committee in care of the Nominations Committee Staff - Melissa Leighton, NAHB Assistant Secretary. Staff will then distribute copies to all members of the Nominations Committee.

If the Candidate desires that the request be considered at a special meeting of the Nominations Committee, and/or that the Candidate have the opportunity to speak to the request prior to the Nominations Committee’s deliberation and ruling, this should be indicated and supported in the written request.

The Nominations Committee shall address the request in accordance with Section IV of these Campaign Guidelines (Meetings of the Nominations Committee).

When a candidate submits a request for interpretation of the Campaign Guidelines, the Nominations Committee will notify all candidates of the request and the Committee’s response in order to be fair and balanced to all candidates.

The Nominations Committee shall not notify other candidates when they are asked to make a ruling about something not addressed in the Campaign Guidelines.

NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 15 REVIEWED & APPROVED 2/12/2008


SECTION X: CAMPAIGN VIOLATIONS, PENALTIES AND REPORTING Campaign Violations Should a Candidate or voting director feel that a campaign guideline has been violated, they should immediately contact the Nominations Committee staff and/or Nominations Committee Chair in writing, citing the specific section of the Campaign Guidelines that they feel has been violated. Upon majority vote, the Nominations Committee may assess penalties for any violation of these Campaign Guidelines. Allegations may be submitted by a voting director or by a member of the opposing campaign. Any potential infractions must be submitted in writing, with supporting documentation attached, to the Nominations Committee in care of the Nominations Committee Staff - Melissa Leighton, NAHB Assistant Secretary. The specific section of the Campaign Guidelines that has allegedly been violated must be cited. Staff will then distribute copies to all members of the Nominations Committee. If the complainant desires that the allegation be considered at a special meeting of the Nominations Committee this should be indicated and supported in the written request. The Nominations Committee shall address and respond to the allegation in accordance with Section IV of these Campaign Guidelines (Meetings of the Nominations Committee). Campaign Penalties The penalties for a campaign violation may include, but are not limited to, any combination of the following: 1. Deduction of NAHB Board speech time, 2. Limitations on permitted campaign trips, 3. Restrictions on caucus appearances, 4. Restrictions on distribution of campaign materials, and 5. A recommendation to the NAHB Board of Directors to disqualify the candidate. Reporting Violations: The Chair of the Nominations Committee will report all campaign violations and penalties to the NAHB Board of Directors at the first Board Meeting after the Committee finds a violation.

NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 16 REVIEWED & APPROVED 2/12/2008


SECTION XI: CREDENTIALS COMMITTEE Committee Charge The President shall appoint a Credentials Committee annually to oversee the election of the NAHB Vice President and Secretary and to ensure that the election is conducted in a proper and orderly fashion. The committee will validate director credentials, distribute ballots, monitor access to the NAHB Board floor, certify the votes, and act on questions of voting qualifications on the day of the election. Membership Qualifications and Committee Composition The Credentials Committee is comprised of at least 17 qualified voting directors of the Association. The members are appointed by the NAHB President and shall include a chair, vice chair, and fifteen members representing each of the fifteen NAHB Areas (as defined in the NAHB Bylaws). Ballot Counting Observers Candidates may select up to five (5) directors to observe the ballot counting process on the day of the election. Ballot Collection and Counting Process Two members of the Credentials Committee will assist staff on the day of the election checking in alternate directors and resolving voting questions. The Chair of the Nominations Committee will instruct the NAHB Directors of the voting process. Staff members will collect the ballots and hand them to the Credentials Committee Chair and/or other designees. Five members of the Credentials Committee (Chair and Vice Chair included), along with the five observers from each candidate’s campaign, will monitor the ballot counting. The ballot counting will be done by Convention temporaries. No one is permitted to leave the room until the Nominations Committee Chair announces the winner of the election to the NAHB Board of Directors. Once the ballots have been counted and verified, the Credentials Committee Chair will notify the Nominations Committee Chair of the results.

NAHB Campaign Guidelines for the Office of 2009 Vice President and Secretary Page 17 REVIEWED & APPROVED 2/12/2008

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