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STYLE GUIDE

BETA THETA PI / 2016


STYLE GUIDE Beta Theta Pi Fraternity’s writing style follows the Associated Press Stylebook. The Beta Style Guide is dynamic and meant to be built upon in future years, adapting as a resource for official Beta correspondence.

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BETATHETA THETAPIPI BETA

STYLEGUIDE GUIDE/ REVISED \ REVISED2016 2012 2016 STYLE


TABLE OF CONTENTS 04

FRATERNITY LANGUAGE

Language specific to Beta and the fraternity world

I. Awards II. Ceremonies III. Convention IV. Magazine V. Forms, Reporting and Standards

2016 MAJOR UPDATES • Naming standards for chapter’s Instagram accounts • University naming standards (short and long names) added for 2016-17 colony expansions

VI. Foundation VII. Social Media Platforms VIII. Programs IX. Other Fraternity Language

17

UNIVERSITY NAMES

Short names, Greek names and campus locations

24

GRAMMAR AND PUNCTUATION

Proper use of dashes, hyphens, ellipses and italics

32

COMMONLY MISUSED WORDS

Affect vs. effect, who vs. whom and other tricky use cases

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FRATERNITY LANGUAGE I. AWARDS

II. CEREMONIES

Capitalize the word award when referring to a specific or formal award: the Shepardson Award, the John Reily Knox Award. Lowercase in general reference: Which award are you applying for?

The following ceremonies of the Fraternity are always capitalized:

Chapter Awards  Advisory Team of the Year  (Charles Henry) Hardin Leadership Development Award  (Excellence in) Risk Management Award  (Francis H.) Sisson Award  H.H. Stephenson Jr. Award for Excellence in Historical Preservation and Research  (John Holt) Duncan (Community) Service Award  (John Reily) Knox (Chapter Excellence) Award  Most Improved Chapter Award  New Member Education Award  New Song Competition  North Dakota Award for (Excellence in) Chapter Publications  (Outstanding) Alumni Relations Award  (Outstanding) Campus Involvement Award  (Outstanding) Recruitment Award  Shelby L. Molter Song Competition  Virginia Tech Award for Excellence in Academics  Website Excellence Award  Whitman Choral Cup

Individual Awards

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 District Chief of the Year Award  Dr. Edward B. Taylor Advisor of the Year Award  Francis W. Shepardson Award  Fraternity/Sorority Advisor of the Year Award  House Director of the Year Award  House Corporation Volunteer of the Year Award  Interfraternalism Recognition Award  Jerry M. Blesch General Secretary’s Leadership Award  Oxford Cup  Regional Chief of the Year Award  Rookie District Chief of the Year Award

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                     

Beta Theta Pi Burial Service Big Brother Ceremony Closing Exercises [Convention] Dragon Ceremony Eye of Wooglin Founders Commemoration Ceremony Fraternal Fifty Ceremony Fraternal Milestones Ceremony Fraternal Twenty-Five Ceremony Fraternal Seventy-Five Ceremony Induction Ceremony Initiation (of Members) Installation of General Fraternity Officers Loving Cup Ceremony Opening Exercises [Convention] Oxford Cup Ceremony Pledge Ceremony Presentation of the Ritual Senior Ceremony Service for the Dead Francis W. Shepardson Award Ceremony Wooglin Ceremony

III. CONVENTION Capitalize when referring to a particular convention: The 2016 General Convention. Lowercase when referring to convention in general: We hold our convention every year. Always capitalize when written out completely: General Convention. He wants to attend a General Convention once in his lifetime, but does not care which convention it is. The General Convention’s standing traditions and annual events listed below are always capitalized.  Advisory Council Breakfast/Luncheon  Awards Luncheon  Beta Countdown  Beta Jeopardy

 Celebration Banquet  Chapter Panels  Convention Chorus  Convention Countdown  (Convention) Legislation (Committee Meetings/ Orientation/Session #X)  (Convention) Registration  Foundation Directors Meeting  General Secretary’s Cup  Here’s the Scoop (Ice Cream Social)  John Reily Knox Club (Recognition) Dinner  Loving Cup (Ceremony/Luncheon)  Marching Line  Model Initiation  Nominations & Charters  Shelby L. Molter Song Competition (Note: formerly the Wichita State Song Competition)  State of the Fraternity  Welcoming Banquet

IV. MAGAZINE Capitalize the title of the Fraternity’s magazine: The Beta Theta Pi; lowercase the word “magazine.” As of 2014, do not italicize title. All sections of The Beta Theta Pi magazine are to be capitalized and listed in quotation marks.  “Alumni News”  “The Beta House”  “Bridge Builder”  “Campus Life”  “Chapter Eternal”  “Chapter Reports”  “Darkening of the Hall”  “Editor’s Message”  “From the Archives”  “The Inbox”  “Newsworthy”  “Opening of the Door”  “Parent Spotlight”  “State of the Fraternity”  “Volunteer Spotlight”  “You Asked”


FRATERNITY LANGUAGE V. FORMS, REPORTING AND STANDARDS All forms should be capitalized and not italicized: Please submit a Grade Report by tomorrow.  End-of-Term Report  Grade Report  Housing Report  Pledge Report  Risk Management Policy

See Forms, Reporting and Standards section on page 6.

VI. FOUNDATION Beta Foundation 20XX Annual Report: Always capitalize Annual Report, do not italicize. For the year, always use fiscal year (not FY16). FYI, fiscal year 2016 went from June 1, 2015, to May 31, 2016.

Giving Clubs and Societies The Beta Foundation has annual and methodoriented giving clubs, in addition to lifetime giving societies.

Annual Giving Clubs           

1839 Club ($250) Beta Dragon Club ($500) Beta Grip Club ($1,000) Grecian Shield Club ($2,500) John Reily Knox Club ($1,500) Laurel Wreath Club ($50,000+) Mystic Circle Club ($100) Pink & Blue Club ($5,000) Sons of the Dragon Club ($18.39) The ___kai___ Club ($10,000) Wooglin Club ($25,000)

Lifetime Giving Societies  Beta Society  Campanile Society  Chautauqua Society  Diamond Society  Founders’ Society  Loving Cup Society  Old Main Society  President’s Society  Rose Society

Method-Oriented Giving Clubs and Societies

For the rest of the chapter’s Twitter page, this is the suggested format: When naming the page, use “Beta Theta Pi” followed by the same recommended designation for the chapter’s Twitter handle. If the chapter name does not fit in the allotted space, take out the spaces between “Beta Theta Pi.” For example: BetaThetaPi-Auburn BetaThetaPi-Toronto

 Auto-Kai Club  Bridge Builder Society  Kai-Tech Club

See Foundation Names/Programs section on page 6.

VII. SOCIAL MEDIA PLATFORMS Beta’s naming standards as they apply to Facebook, Twitter and Instagram: Facebook name: Beta Theta Pi space – space <Formal Institution Name>

For example: Beta Theta Pi – Miami University Beta Theta Pi – Iowa State University Instagram and Twitter handles: The recommended format is: @Beta_<Formal Institution’s Website Address>

For example: @Beta_StLawU @Beta_UCLA

Include where the chapter is located and the chapter’s website (if applicable). For the description of the page, chapters should use something similar to above. Since 160 characters are allotted, chapters may add founding information, etc.

For the rest of the chapter’s Instagram page, this is the suggested format: For the description of the page, chapters should use something similar to above, including chapter location and the chapter’s website (if applicable).

VIII. PROGRAMS Capitalize program names: Wooden Institute, Keystone. As of 2013, do not italicize program names. See Fraternity Names/Programs section on page 6.

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FRATERNITY LANGUAGE Program / Policy Naming Standards Forms, Reporting and Standards

Short Title

Acronym

Billhighway Chapter Accounting Standards ChapterSpot Focused Recruitment Support My.Beta.org Positive Pledge Education Assessment Risk Management Incident Report Standard Chapter Operating Expectations

<none> Accounting Standards <none> <none> MyBeta <none> Incident Report <none>

BH <none> CAS <none> CS <none> FRS <none> <none> <none> PPEA <none> <none> <none> SCOE <none>

Foundation Names / Programs

Short Title

Acronym

Nickname

Beta Leadership Fund Beta Theta Pi Foundation Bridge Builder Society Designated Educational Area Grant Program John Reily Knox Club Men of Principle Grant Program Men of Principle Scholarship Merit Scholarship Program Sons of the Dragon Club

<none> Beta Foundation Bridge Builder Society DEA Grant Program

BLF FDN BBS DEA

<none> Foundation <none> DEA Grant

John Reily Knox Club Grant Program Men of Principle Scholarship Merit Scholarships Sons of the Dragon Club

JRKC MPGP MPS MSP SOTDC

JRK Club MP Grants MP Scholarship Merit Scholarships <none>

Fraternity Names / Programs

Short Title

Acronym

Nickname

Beta Theta Pi Fraternity Beta Theta Pi 177 General Convention Convention Symposium Cornerstone Housing Program Cornerstone Housing Summit Hugh E. Stephenson, Jr. Leadership Summit John and Nellie Wooden Institute for Men of Principle Keystone Regional Leadership Conference Miller Nichols Chapter Presidents Leadership Academy Peter F. Greiner Leadership College

Beta Theta Pi 177 General Convention Convention Symposium Cornerstone Housing Program Housing Summit Leadership Summit

BTP CNV CS CHP CHS LS

Beta Convention Symposium Cornerstone Housing Summit Leadership Summit

Wooden Institute

WI

Wooden

Keystone Conference Presidents Academy

KC PA

Keystone Presidents Academy

Leadership College

LC

Leadership College

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Nickname


FRATERNITY LANGUAGE Program Taglines Auto-Kai Club Loyal Beta Donors. Recurring Electronic Gifts for the BLF. Maximizing Impact through Simplified Charitable Giving

John and Nellie Wooden Institute for Men of Principle A Pilgrimage Home. The Challenge of Integrity. Discovering Beta Theta Pi’s True Principles

Beta Leadership Fund Developing Men of Principle for a Principled Life

John Reily Knox Club The Premier Annual Giving Club of the Beta Leadership Fund

Bridge Builder Society Leaving a legacy for those who follow

Keystone Regional Leadership Conference Executive Chapter Officers. Eager Chapter Advisors. Fanning the Flame of Principled Leadership

Convention Legislation All Chapter and Colony Delegates. The Business of the Fraternity. Deliberating Legislation to Advance A Great and Good Fraternity Convention Symposium Loyal Beta Alumni. Caring Friends of Beta. Developing Friendships Through Lifelong Learning, Exploration and Engagement Cornerstone Housing Program House Corporation Volunteers. Professional Resources and Student Housing Experts. Fostering Safe Living Environments that Develop Men of Principle for a Principled Life

Men of Principle Scholarship Grant Program Affirming Beta’s Commitment to the Host Institution Mission. Rewarding Young Leaders for Meritorious Achievement. Recruiting Men of Principle to Build Beta Theta Pi Merit Scholarship Program Generous Beta Foundation Donors. Financial Resources to Support Academic Pursuits. Exemplifying Beta’s Devotion to the Cultivation of the Intellect Miller Nichols Chapter Presidents Leadership Academy All Chapter and Colony Presidents. Three Days of Intense Personal Development. Answering the Call of Principled Leadership

Designated Educational Area Grant Program A Program of the Beta Foundation. Earmarking Charitable Gifts for Educational Facilities. Enhancing the Academic Culture of Beta’s Living Environments

Peter F. Greiner Leadership College Beta’s Leadership “Superbowl.” A Beta Family Reunion. Connecting the Beta Spirit with our Principled Future

Housing Summit See Cornerstone Housing Program.

Sons of the Dragon Club Leave your mark…for the ___kai___.

Hugh E. Stephenson, Jr. Leadership Summit A Unified Volunteer Corps. Evolving to Meet 21st Century Needs. Championing Beta’s Principles for a Better Future

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FRATERNITY LANGUAGE IX. OTHER FRATERNITY LANGUAGE

A academic courses and majors Lowercase in all uses except languages: a business major, an English class. See also languages. academic degrees Mention if a degree is necessary to establish someone’s credentials. The preferred use is a phrase instead of an abbreviation: Scott Allen, who has a bachelor’s in math. Use an apostrophe in bachelor’s degree, a master’s, etc., but there is no possessive in Bachelor of Arts or Master of Science. When abbreviated, academic degrees are capitalized, and when used after a full name, they are set off by commas: B.A., Ph.D.; Donny Jackson, Ph.D., attended the meeting. When writing a Beta’s name, the academic degree comes after his school: Judson A. Horras, Iowa State ’97, CAE, is traveling today.

active This term is best avoided, except as an adjective. All Fraternity members are expected to be active. When referring to initiated members, use the terms members or brothers. Use undergraduates for collegians, alumni for graduate members. See also alumnus, alumni, alumna and alumnae. Administrative Office Always capitalize. Refers to the professional staff of Beta Theta Pi Fraternity, located in Brennan Hall near the campus of Miami University in Oxford, Ohio. When shortened to the office, do not capitalize. See also General Fraternity. ADR See assistant director of recruitment. advisor Not adviser, unless someone’s title explicitly states that it is adviser. Capitalize chapter advisor, alumni advisor, or Greek advisor only when the title directly precedes an individual’s full name: Greek Advisor Sarah Smith worked together. Lowercase when used in general reference. See also Greek Advisor.

academic departments Use lowercase except for words that are proper nouns or adjectives: the department of history, the history department, the department of English, the English department. See also languages.

Advisory Council Always capitalized, much like Foundation Board of Directors. Refers to the group of former trustees and General Fraternity Officers.

academic titles Lowercase titles such as professor, chairman, etc. Capitalize and spell out formal titles only when they precede a full name.

advisory team Lowercase unless part of a complete name: Alpha Chapter Advisory Team. I hope to meet the advisory team. See also executive board.

Lowercase modifiers such as history in history Professor John Jones or department in department Chairman Bud Otto. See also titles of people.

academic years Terms designating academic years are lowercased: freshman, sophomore, junior and senior.

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all-campus average Lowercase. all-men’s average Lowercase. alma mater Lowercase and no hyphen.

[ academic ‑ bachelor’s degree ]

alumnus, alumni, alumna, alumnae Use alumnus (alumni in the plural) when referring to a man who has attended a school or chapter. Use alumna (alumnae in the plural) for similar references to a woman. Use alumni when referring to a group of men and women. Alumni chapter Do not use – these are not recognized by Beta Theta Pi. See also Alumni Association. Alumni Appreciation Dinner / Reception Capitalize when referring to the proper name of an event: The Board of Trustees will be hosting an Alumni Appreciation Dinner / Reception for all area alumni, undergraduates and Friends of Beta. Alumni Association Capitalize when referring to a specific alumni association. Lowercase when used in general reference. See also Alumni Advisory Board and House Corporation. Annual Fund Always capitalize when used in place of Beta Leadership Fund. Lowercase otherwise. Lowercase annual when preceding Beta Leadership Fund. assistant director of recruitment Capitalize only when the title directly precedes a full name: Assistant Director of Recruitment Jack Jajewski. Colin Close, an assistant director of recruitment, just arrived. CDC is also acceptable. See also titles of people.

B bachelor’s degree, Bachelor of Arts degree with honors A bachelor’s degree or bachelor’s is acceptable in any reference. See academic degrees for guidelines on acceptable abbreviations.


[ badge - The Code (of Beta Theta Pi) ]

FRATERNITY LANGUAGE

badge Always lowercase when referring to the Fraternity’s membership pin: Earn your badge every day. beta.org Do not precede with http://www. Beta’s Broad Domain Always capitalized. Beta colors Lowercase in all references. Beta’s official colors are delicate shades of pink and blue. Beta Four Always capitalized, but not The Beta Four. Beta Greats Always capitalized. Beta Leadership Fund Always capitalized. Acceptable acronym: BLF. Beta Spirit Always capitalized. Beta Stars Always capitalized. Beta Sweetheart Always capitalized. Beta Theta Pi Archives and Museum Capitalize. Also capitalize the Archives and the Museum. The Beta Theta Pi magazine Capitalize “The Beta Theta Pi.” Do not italicize. See Section IV of this “Fraternity Language” section. Billhighway Always capitalize. Board of Trustees, Board of Directors Always capitalize Board of Trustees when it refers to the General Fraternity Officers or the Foundation’s officers: The Foundation Board of Directors is meeting today. Lowercase when used in general reference. I would like to attend a board of trustees meeting. Capitalize Board when used in reference to the Fraternity’s Board of Trustees, lowercase otherwise: What will the Board think of this?

brother, brothers Refers to only initiated members of the Fraternity. Use lowercase unless appearing directly before an individual’s name: The meeting was chaired by Brother Knox. It was great to see you, brother. See also titles of people. bylaws Not by-laws or bi-laws. Should always be lowercase.

C Canada The 10 provinces (states) of Canada are Alberta, British Columbia, Manitoba, New Brunswick, Newfoundland, Nova Scotia, Ontario, Prince Edward Island, Quebec and Saskatchewan. The three territories are the Yukon, the Northwest Territories and Nunivit. Names of provinces are set off from community names by commas, just as the names of the U.S. states are set off from city names: They went to Toronto, Ontario, on their vacation. Do not capitalize province: They visited the province of Nova Scotia.

CDC See colony development coordinator. Centennial Always capitalized. ChapterSpot One word. Always capitalize the C and S. chairman, chairwoman Capitalize as a formal title before a name: company Chairman Henry Ford, committee Chairwoman Margaret Chase Smith. Do not capitalize as a casual, temporary position: meeting chairman Robert Jones. Do not use chairperson, chair or co-chair unless it is an organization’s formal title for an office. See also titles. chapter Capitalize only when used with the Greek notation of a specific chapter; lower case in all

other cases: The chapter sponsored a workshop. The Gamma Gamma Chapter sponsored a workshop. The Idaho chapter sponsored a workshop. For concise writing use Gamma Gamma alone: Gamma Gamma at the University of Idaho. Never use the Gamma Gamma put on a workshop. Chapter is a s ingle entity: The chapter will be hosting our philanthropy is incorrect. The chapter will be hosting its philanthropy is correct. chapter house Always lowercase: The Lambda chapter house. One may be tempted to write the Lambda Chapter house, but in this case, chapter does not refer to the group of men; it is an adjective for house, which is not capitalized. chapter motto Always lowercase. Refers to the motto presented to chapters upon Installation. chapter president Capitalize only when using as a title preceding a name: Chapter President John Bond; the chapter president opened the meeting. chapter room, chapter hall Always lowercase. charter, chartered Always lowercase. Chartered means receiving the document defining the formal organization of a chapter. class When referring to a specific pledge class, lower case: We initiated the Alpha Epsilon class. class year Lowercase freshman, sophomore, junior, senior. coat of arms No hyphens between words, lowercase. The Code (of Beta Theta Pi) Capitalize, do not italicize. Each new member will receive a copy of The Code.

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FRATERNITY LANGUAGE collegian(s), collegiate A collegian is a student in, or graduate of, a college or university. Collegiate is an adjective meaning of or pertaining to college; a collegiate dictionary. The preferred term, however, is undergraduate. colonize The term used for the recruitment of Founding Fathers on a campus that has never hosted a chapter of Beta Theta Pi. colony Always lowercase except if it follows a specific chapter name: The Alpha Colony is a fine colony. See also chapter. colony development coordinator Capitalize only when the title directly precedes a full name: Colony Development Coordinator TJ Hutchings. Ryan Gee, a colony development coordinator, just arrived. CDC is also acceptable. See also titles of people. committee Capitalize only when referring to a specific or formal committee or board: The Lambda Chapter Involvement Committee planned the retreat. I’d be curious to hear what the involvement committee has been doing. Exception: Kai Committee is always capitalized. See also executive board. consultant Use leadership consultant in formal writing. LC may be used as an abbreviation in informal writing or after referring to as leadership consultant. Do not capitalize unless used directly before a name. See also titles of people and leadership consultant. convention Lowercase in general use. Capitalize when referring to a specific convention or when using the full term, “General Convention” See also General Convention.

core values Lowercase, except when used when formally presenting the mission, vision and core values.

direct mail This relates to the fundraising efforts of the Fraternity and sometimes hard copy mailings sent to constituents of the Fraternity.

crest Lowercase. (Remember: crest refers only to the dragon, not the entire coat of arms.)

District Capitalize when referring to the districts of the Fraternity, lowercase when referring to district in general: District XXII. Always use Roman numerals for districts of the Fraternity.

D dean, dean’s list Capitalize when used as a formal title before a name: Dean John Jones, Deans John Jones and Susan Smith. Lowercase in other uses: John Jones, dean of the college; the dean. Lowercase dean’s list in all uses: He is on the dean’s list. department Capitalize when used in reference to a specific department of the Administrative Office or another governing body (e.g. the U.S. Government: The Department of Justice); lowercase in general use: The Communication Department, the Chapter Operations Department, the Chapter Services Department, the Leadership & Education Department, the Business Operations Department, the Finance Department. See also academic departments. directions and regions In general, lowercase north, south, northeast, northern, etc., when they indicate compass direction: Beta maintains four chapters in southern California. Head east, my brother. Capitalize these words when they designate regions. The 10 regions the LCs travel are the Northwest, Southwest, North Central, South Central, West Great Lakes, East Great Lakes, South, Northeast, MidAtlantic and Southeast.

Director of ____ See titles of people.

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[ collegian - executive board ]

district chief Lowercase unless preceding a name. District Chief Andy Thomas. Matt Welty, chief of District X. Michael Hay, a district chief. dollars For specific amounts of more than $1 million, use the $ sign and numerals up to two decimal places. Do not link the numerals and the words by a hyphen: He is worth $3.25 million. The project cost $100 million. The form for amounts less than $1 million: $4; $25; $500; $1,000; $650,000.

E emcee Not M.C. or MC. Better to use master of ceremonies. e-newsletter Hyphenate. The ‘n’ is lowercase. executive board Lowercase except when used as part of a formal name: The Lambda Chapter Executive Board is meeting today. I served on my chapter’s executive board for two years. The executive board is meeting tonight. A ‘formal name’ is typically indicated by the presence of capitalization, e.g. Alpha Chapter but not my chapter. Note: the term the Board is reserved only for the General Fraternity Board of Trustees. See also advisory team, house corporation (board) or board of trustees.


[ Facebook- Greek Advisor ]

FRATERNITY LANGUAGE

F Facebook, Facebook account, Facebook page See also friend, follow, like. 501(c)(3) The Educational Foundation under 501(c)(3) of the Internal Revenue Service is a public foundation operating exclusively for charitable and educational purposes. See also nonprofit. flag Lowercase: The flag shall consist of three equal horizontal stripes of blue, white and blue. flower Lowercase: The flower of the Fraternity is not a carnation! former Always lowercase. But retain capitalization of a formal title used immediately before a name: Introducing former Administrative Secretary Mr. Cottrell. See also titles of people. Foundation Board of Directors Always capitalized. See also Board of Trustees. founders Not capitalized, except when it precedes a founder’s name: He called upon Founder Knox, one of the eight founders of the Fraternity. Founders’ Day Not Founder’s Day or Founders Day. Founders’ Paragraph Not Founder’s Paragraph or Founders Paragraph. Founding Father Always capitalized. See also Refounding Father. frat Never use this term, even as an abbreviation. fraternal Used as an adjective and not capitalized: His chapter offers a good, fraternal experience.

Fraternal Twenty-Fives/Fifties/Seventy-Fives Capitalize. No apostrophe, no numerals. Fraternally Appropriate as an informal complimentary closure in a letter to a member of any fraternity or sorority: Fraternally yours, Jonathan Brant. Fraternity Capitalize when referring to a specific fraternity: Beta Theta Pi Fraternity, Lambda Chi Alpha Fraternity. The Fraternity is synonymous with Beta Theta Pi Fraternity. An agency or organization often uses capitalization when referring to itself in print. Capitalize fraternity when referring specifically to Beta Theta Pi: The Fraternity has 134 active chapters and colonies. Lowercase when used in general reference: fraternity education, fraternity programming.

freshman, freshmen Freshman is singular, freshmen is plural. Do not use freshmen as an adjective. It’s freshman Democrats, not freshmen Democrats, just as it’s sophomore biology majors, not sophomores biology majors. friend, follow, like Friend and like are acceptable as both nouns and verbs; follow is acceptable only as a verb (the noun form is follower). Actions by which users connect to other users on social networks. Friend and like (formerly fan) are typically used on Facebook, while Twitter users follow and have followers. Friend(s) of Beta Capitalize. Do not italicize. Friend(s) of Beta refers to a non-member who volunteers for the Fraternity. We are grateful for the Friends of Beta who give their time. Acceptable acronym: FOB, FOBs.

friendship and fidelity Lowercase. fundraising, fundraiser One word in all cases.

G General Convention Always capitalized when full name is used. See also convention. General Fraternity Always capitalize. This is the only way to refer to the Fraternity at large. As Beta Theta Pi is an international fraternity, never use National Fraternity. General Fraternity President, General Secretary, General Treasurer Always capitalize. See also titles of people. GPA Acceptable in all references for grade-point average. No periods. graduate (v.) Graduate is correctly used in the active voice: She graduated from the university. Do not use the passive voice: He was graduated from the university. Instead: John Adams graduated from Harvard. Do not omit from: John Adams graduated Harvard is incorrect. Great and Good Fraternity Always capitalized. Great Seal of Beta Theta Pi Capitalize when referred to as such, lowercase in general reference: Is that the Great Seal of Beta Theta Pi? Yes, that is the seal. Greek Capitalize in all references to Greek life. Greek Advisor Capitalize only if it directly precedes a name. Greek Advisor Lisa Fedler came to the meeting. The Greek advisor visited the chapter house. See also titles of people.

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FRATERNITY LANGUAGE Greek-letter, Greek letter Greek-letter if it precedes a noun, Greek letter if it follows a noun. Beta Theta Pi is a leader in the Greek-letter community. Organizations with Greek letters must work together.

house corporation (board) Lowercase unless part of a complete name: Alpha House Corporation. I wish to attend a house corporation board meeting. See also executive board.

Greek life Two words, no hyphen. Do not capitalize life.

house director Capitalize before a person’s name, lowercase in general use.

Greek row Two words.

housemother, housefather One word. Capitalize before a person’s name, lowercase in general use.

Greek Week Always capitalize. Beta Grip Capitalize Beta Grip and the Grip. Use capitalization and quotation marks in reference to the Bellows painting, “The Beta Grip.”

H hall Chapter hall, banquet hall and legislation hall are all lowercase. Hall of Chapters Always capitalize. Not Hall of the Chapter. headquarters Not used in reference to Beta Theta Pi’s Foundation and Administrative Office. See Administrative Office. heraldic device Always lowercase. Heritage Fee, Heritage Fund Always capitalize.

I Initiation, Initiation Week, I-Week Capitalize when referring to a specific Initiation Ceremony, lowercase in general reference: December’s Initiation, the initiation of 13 brothers, next week is I-Week. See also Ceremonies section. installation, Installation Banquet Lowercase installation except when used as Installation Banquet or Installation in a formal sense: I heard there is an installation happening in Ohio today. Yes, the Beta Kappa Chapter has their Installation Banquet this evening. Interfraternity Council Always capitalize. Not Inter-fraternity Council. Abbreviated IFC. intramural Always lowercase. Not intermural.

homecoming Lowercase, one word.

J

house When referring to the group of men who belong to Beta Theta Pi on a given campus or the chapter itself, instead of the term house, use the word chapter.

junior, senior Abbreviate as Jr. and Sr. only with full names of persons. Precede with a comma: Fred Suggs, Jr. talks like his dad. It is accepted by the AP Stylebook to omit the comma, however.

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The Roman numerals I, II, III, IV, V may be used if an individual prefers. Do not precede or follow their

[ Greek-letter - manual ] notation with a comma: John Paul III is a holy man. If necessary to distinguish between father and son in second reference, use the elder Smith or the younger Smith.

K ___kai___ Three underscores; the italicized kai; three underscores. Betas sign their name Yours in ___kai___, followed by a comma, followed by their name. Kai Committee Both words are capitalized. Not ___kai___ Committee.

L LC May be used as an abbreviated reference to leadership consultant. Plural form: LCs (no apostrophes). See also titles of people, consultant and leadership consultant. leadership consultant Capitalize only when the title directly precedes a full name: Leadership Consultant Phil Erford. Ryan Gee, a leadership consultant, just arrived. See also titles of people, consultant and LC. legacy Always lowercase. Loving Cup Always capitalized. See also Ceremonies section.

M manual Capitalize when directly following the name of the manual: Beta Theta Pi President’s Manual. Lowercase when appearing alone: Bring your manual to every meeting. See also capitalization, composition titles and italics.


[ member - NIC ]

FRATERNITY LANGUAGE

member Refers to initiated members of Beta. Men of Principle Men of Principle is only capitalized when talking about the educational initiative itself: He appreciates the Men of Principle initiative. Never refer to it as a program, MOP or M of P. Can also be used as a descriptive for Betas: We recruited seven outstanding men of principle this fall. Lowercase when used in reference to Beta men.

Mission: To develop men of principle for a principled life. Vision: Every member will live Beta Theta Pi’s values.

Mutual Assistance – Betas believe that men are mutually obligated to help others in the honorable labors and aspirations of life.

NICKNAME Use quotation marks to indicate a nickname that is outside the realm of a recognized name: Sen. Henry M.“Scoop” Jackson. Quotations can be dropped after first reference.

Trust – Betas develop absolute faith and confidence in one another by being true to themselves and others. Responsible Conduct – Betas choose to act responsibly, weighing the consequences of their actions on themselves and those around them. Integrity – Betas preserve their character by doing what is morally right and demanding the same from their brothers. Strategic Priorities: Self-Governance

RETIRED OFFICERS Never use the abbreviation Ret. Instead, use retired just as former would be used before the title of a civilian: They invited retired Navy Capt. Jerry Blesch, Centre ’60.

Mission, Vision and Core Values When presented as such, the capitalization, bold, spacing and other formatting is to follow as:

PREFERRED NAME Use parentheses to indicate a preferred name: Robert T. (Bob) Grand, Wabash ’78.

Intellectual Growth – Betas are devoted to continually cultivating their minds, including high standards of academic achievement.

military titles Capitalize a military rank when used as a formal title before an individual’s name. On first reference, use the appropriate title before the full name; in subsequent references, do not continue using the title before a name – only use the last name. General (Gen.), Lieutenant General (Lt. Gen), First Lieutenant (1st Lt.), Corporal (Cpl.), e.g. For more details, check the AP Stylebook entry for “Military rank.”

mission Lowercase, except when used when formally presenting the mission, vision and core values.

Core Values: To build lasting bonds of friendship and brotherhood, Beta calls for:

Education Recruitment Volunteers

Mystic Shrine Capitalized when referring to it in similar fashion to “Heaven”.

N Names of Betas Use regular font for a member’s name, followed by a comma, then italicize his college or university, followed by an apostrophe facing left and his graduation year in normal font: Ralph N. Fey, Miami ’40. FIRST OR MIDDLE INITIAL Use in formal situations, e.g. business cards, printed awards, signatures at the end of a letter, on-screen at convention.

MULTIPLE SCHOOLS When a Beta attended two schools, separate by a slash: Stephen Bectel, Purdue ’46/Colorado ’47. COMMA Treat school and year like the name of a state – comma before, comma after, every time: Cal Black, Wabash ’65, took the stage. APOSTROPHE To the left (’). To do this, you can write UCLA’09 as one word with no space, then and place a space between A and ’. The keyboard command for the appropriate facing apostrophe is ALT0146. JUNIOR/SENIOR/III Abbreviate junior or senior after an individual’s name. See also junior, senior. GRADUATION YEAR All four numerals should be used for years that are more than 100 years from the current latest graduation year. For example, if the current year is 2015, 2020 would likely be the latest graduation year (considering five-year programs). So, 1920 and earlier would be written out with all four numerals, while ’20 would indicate a current freshman: Jim Brown, Wabash 1920, had a great life and will be missed dearly. His great grandson, Eric Brown, Northeastern ’20, is an ambitious young lad. PLEDGES For pledges, write his name like you would an initiated Beta. The fact that he is not yet an initiated member will be apparent by the surrounding story.

national Do not use in reference to Beta Theta Pi. See also General Fraternity and Administrative Office. North-American Interfraternity Conference Always capitalize. Abbreviated: NIC.

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FRATERNITY LANGUAGE North-American Interfraternity Foundation Always capitalize. Abbreviated: NIF.

pledge class Lowercase: The fall 2014 pledge class.

National Panhellenic Conference Always capitalize. Abbreviated: NPC. See also sorority.

pledge pin, pledge button Always lowercase, no hyphens.

National Pan-Hellenic Council Always capitalize. Abbreviated: NPHC. Refer to its members as historically African-American: Kappa Alpha Psi, a historically African-American fraternity, will be showing a slide show.

policy Capitalize in reference to a specific policy, lowercase in general reference: Have you seen our Risk Management Policy? We probably need a policy for that. See also the Forms, Reporting and Standards section.

O

President See General Fraternity President and titles of people.

“of ever honored memory” Listed after the names of all eight founders. Put within quotation marks and do not capitalize.

President’s badge President’s is capitalized (see titles of people), badge is lowercase (see badge).

office Capitalize office in an agency’s formal name: Office of Management and Budget. Lowercase all other uses, including phrases such as: the office of the attorney general, the U.S. attorney’s office. See also Administrative Office. Once a Beta, Always a Beta, Everywhere a Beta Always capitalize, no quotation marks.

P Panhellenic Always capitalize. Parents’ Weekend Capitalize and include an apostrophe after s, like Founders’ Day. Not Parent’s Weekend or Parents Weekend. party Social event is preferred: The chapter is planning a social event with a sorority.

14

pledge A young man who has accepted an invitation to join Beta Theta Pi, but not yet formally initiated. See Names of Betas.

BETA THETA PI

STYLE GUIDE / REVISED 2016

professor Never abbreviate. Lowercase before a name, but capitalize Professor Emeritus as a conferred title before a name: Professor Emeritus Susan Johnson. Do not continue in second reference unless part of a quotation. See also titles of people. programs, areas of programming General educational programs of the Fraternity are not capitalized: fraternity education, alumni affairs, risk management. See also leadership development programs. The Promises to Keep Campaign Capitalize in all forms of reference to it: The Promises to Keep Campaign; Promises to Keep, PTK, Promises to Keep Campaign (in the event the word “The” is not appropriate based upon sentence structure), The Campaign, The Promises to Keep Campaign – Advancing the Men of Principle Initiative, etc.

[ NIF - regions ]

Q R recharter, recolonize, re-establish Not re-colonize or reestablish. Only previously existing chapters or colonies are recolonized and rechartered. Previously existing colonies that were never chartered are not rechartered. re/charters, re/colonizations Used to reference multiple expansion projects including chapters opened at an institution for the first time and chapters which are being recolonized. Two of the re/colonizations for 2015 are UC Davis and Willamette. recruitment Always lowercase. The usage of recruitment is preferred rather than rush. Member recruitment, not membership recruitment. re-elect, re-election, re-establish With hyphen. Refounding Father, Re/Founding Father Always capitalize, never hyphenate. Not Re-Founding Father. Use Re/Founding Fathers in reference to multiple expansion projects that include both Refounding Fathers and Founding Fathers. See also Founding Father. reinstallation, Reinstallation Banquet Lower case, unless used in Reinstallation Banquet. regional chief Capitalize only when the title directly precedes the full name: Regional Chief Paul Puckett. Tom Bedsole, a regional chief, just arrived. See also titles of people. regions See directions and regions.


[ ritual chief - Style Guide ]

FRATERNITY LANGUAGE

ritual Capitalize only in reference to the printed document or the performance of the associated ceremonies; lowercase in all other cases: Our values can be found in our Ritual. We will be performing the Ritual tonight. The ritual books were sent to the colony. Also, capitalize when referring to a particular fraternity’s ritual: Beta’s Ritual, the SAE Ritual. Note: the term the Ritual assumes Beta’s Ritual. RC May be used as an abbreviated reference to regional chief. Plural form: RCs (no apostrophes). See also regional chief. Roll, Roll Number Capitalize. Roll No. is also acceptable. Not Roll #. The Theta Zeta Chapter Roll. rush Always lowercase. Recruitment is preferred to rush.

S seal See Great Seal of Beta Theta Pi. semester Lowercase: The fall 2010 semester. Never use semesterly. Seven Obligations Always capitalize. shingle Lowercase: The shingle of the fraternity shall be a plain white card. Silver Grays Capitalize. Singing Fraternity Capitalize when referring to Beta Theta Pi as the Singing Fraternity. Do not capitalize in reference to a singing fraternity in general. We are the Singing Fraternity. Beta has been a singing fraternity for generations.

song titles Capitalize and include quotations for all Beta song titles. They sang,“The Banquet Hall” and “Gemma Nostra.” sorority Less than half of the 26 NPC members use sorority in their official name; most use fraternity. Refer to the Interfraternity Directory or the Fraternity Executives’ Fraternity/ Sorority Directory to properly reference all NPC members. If in doubt, refer to all NPC members as a women’s fraternity. state Lowercase in all state of constructions: the state of Maine. Do not capitalize state when used simply as an adjective to specify a level of jurisdiction: the state Transportation Department, state funds. Four states – Kentucky, Massachusetts, Pennsylvania and Virginia – are legally commonwealths rather than states. The distinction is necessary only in formal uses: The commonwealth of Kentucky filed a suit. For simple geographic reference: Tobacco is grown in the state of Kentucky. See also state names. state names Follow these guidelines: PUNCTUATION Place one comma between the city and the state name, and another comma after the state name: Oxford, Ohio, is where Beta Theta Pi Fraternity was founded. Steve Becker hails from Toronto, Ont., a fine world city. The obscure ones should be spelled out fully: Trudy visited Prince Edward Island. STANDING ALONE Spell out the names of the 50 U.S. states and Canadian providences when they stand alone. Never use postal abbreviations (e.g. CA is not warm is wrong) in textual material. See also addresses. EIGHT NOT ABBREVIATED The names of eight states are never abbreviated in text: Alaska, Hawaii, Idaho, Iowa, Maine, Ohio, Texas and Utah.

ABBREVIATIONS REQUIRED Never use postal abbreviations in textual material. Abbreviations should appear as follows:

Ala. Md. N.D. Ariz. Mass. Okla. Ark. Mich. Ore. Calif. Minn. Pa. Colo. Miss. R.I. Conn. Mo. S.C. Del. Mont. S.D. D.C. Neb. Tenn. Fla. Nev. Vt. Ga. N.H. Va. Ill. N.J. Wash. Ind. N.M. W.Va. Kan. N.Y. Wis. Ky. N.C. Wyo. La. The 10 Canadian provinces (states) are abbreviated to fit typographical requirements. They should appear as follows:

Alta. N.B. Ont. Sask. B.C. N.S. P.E.I. Man. Nfld. Que.

Staff Capitalize in reference to Beta Theta Pi only when directly following Administrative, Foundation, Fraternity or Support. Lowercase when used in other forms. See also Administrative Office. strategic plan, strategic priorities Lowercase, except when used when formally presenting the Mission, Vision and Core Values. student body Lowercase. Style Guide Capitalize when referring to Beta’s Style Guide, lower case when referring to style guides in general. The Style Guide is in part modeled after Sigma Nu’s style guide.

15

BETA THETA PI

STYLE GUIDE / REVISED 2016


FRATERNITY LANGUAGE T

EXCEPTION 1: In formal usage, such as acknowledgments and lists of contributors, titles following a personal name are usually capitalized. Ladies and gentlemen, the President of the United States.

task force Capitalize only when referring to a specific or formal committee or board: The Lambda Chapter Involvement Task Force planned the retreat. I’d be curious to hear what the task force has been doing. See also executive board.

EXCEPTION 2: Titles used in place of names in direct address are capitalized: The ship can’t take it anymore, Captain!

Three Great Principles Always capitalize.

EXCEPTION 3: Titles of person and events may be capitalized when in a list or as a heading: Men of Principle Initiative.

365 recruitment Do not capitalize or hyphenate. titles of people In general, confine capitalization to formal titles used directly before an individual’s full name: House Corporation Treasurer Dick Persinger submitted the budget. Brother Stephenson received top grades last term. Lowercase and spell out titles when they are not used with an individual’s name: The president gave an excellent speech. The administrative secretary has big shoes to fill. Lowercase and spell out titles in constructions that set them off from a name by commas: Steve Becker, administrative secretary, gave the speech. The education consultant, Patrick Carr, painted the new shutters. EXCEPTION General Secretary and General Treasurer are always capitalized. President is always capitalized when referring to the General Fraternity President. Corporate, professional and governmental titles are capitalized only when they immediately precede a person’s full name. President Marty Smith likes race cars. Regional Directors Jim Strilesky and Kirk Little. Other titles serve primarily as occupational descriptions: astronaut John Glenn, movie star John Wayne, peanut farmer Jimmy Carter.

16

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STYLE GUIDE / REVISED 2016

Trial by Chapter Always capitalize in this way.

U university Capitalize only when used with the actual school name: DePauw University, the university swim team. When abbreviating university or college names, do not use periods: UCLA, not U.C.L.A. University names are usually abbreviated after they have been spelled out on their first occurrence in a text, unless the abbreviation is expected to be instantly recognizable. University names Be consistent. If you use the short name, continue to use short names. If you use the long name, stick with long names. Not the University of Kentucky and MSU . . . ” The long and short names for each school can be found on the Chapter or University tab of the corresponding records in iMIS. See page 17 for the list of University names.

[ task force - vision ]

unsullied friendship, unfaltering fidelity Lowercase. Upon These Principles Capitalize in reference to the capital campaign of the early 2000s, “A Campaign For Every Beta.”

V vice president Use two words; no hyphen. See also titles of people. vision Lowercase, except when used when formally presenting the mission, vision and core values.

WXYZ


UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Alabama

The University of Alabama

Delta Theta

Tuscaloosa

Ala.

American

American University

Colony

Washington

D.C.

Amherst

Amherst College

Beta Iota

Amherst

Mass.

Arizona

University of Arizona

Delta Beta

Tucson

Ariz.

Arizona State

Arizona State University

Delta Tau

Tempe

Ariz.

Arkansas

University of Arkansas

Eta Mu

Fayetteville

Ark.

Auburn

Auburn University

Delta Zeta

Auburn

Ala.

Ball State

Ball State University

Delta Iota

Muncie

Ind.

Baylor

Baylor University

Delta Psi

Waco

Texas

Beloit

Beloit College

Chi

Beloit

Wisc.

Bethany

Bethany College

Psi

Bethany

W.Va.

Binghamton

State University of New York at Binghamton

Epsilon Psi

Binghamton

N.Y.

Bishopâ&#x20AC;&#x2122;s

Bishopâ&#x20AC;&#x2122;s University

Epsilon Xi

Lennoxville

Que.

Boston

Boston University

Upsilon

Boston

Mass.

Bowdoin

Bowdoin College

Beta Sigma

Brunswick

Maine

Bowling Green

Bowling Green State University

Delta Delta

Bowling Green

Ohio

British Columbia

University of British Columbia

Gamma Omicron

Vancouver

B.C.

Brown

Brown University

Kappa

Providence

R.I.

Bryant

Bryant College

Zeta Theta

Smithfield

R.I.

Butler

Butler University

Alpha Psi

Indianapolis

Ind.

Cal Poly

California Polytechnic State University

Epsilon Delta

San Luis Obispo

Calif.

Cal State, Chico

California State University, Chico

Epsilon Iota

Chico

Calif.

Cal State, Sacramento

California State University, Sacramento

Colony

Carmichael

Calif.

Carleton

Carleton University

Epsilon Upsilon

Gloucester

Ont.

Carnegie Mellon

Carnegie Mellon University

Gamma Iota

Pittsburgh

Pa.

Case

Case Institute of Technology

Lambda Kappa

Cleveland

Ohio

Case Western Reserve

Case Western Reserve University

Lambda Kappa-Beta

Cleveland

Ohio

Centenary

Centenary College

Wreath

Jackson

La.

Central Florida

University of Central Florida

Zeta Psi

Orlando

Fla.

Central Michigan

Central Michigan University

Epsilon Gamma

Mount Pleasant

Mich.

Centre

Centre College

Epsilon

Danville

Ky.

Chapman

Chapman University

Eta Theta

Orange

Calif.

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UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Charleston

College of Charleston

Eta Lambda

Charleston

S.C.

Chicago

University of Chicago

Lambda Rho

Chicago

Ill.

Cincinnati

University of Cincinnati

Beta Nu

Cincinnati

Ohio

Clemson

Clemson University

Delta Nu

Clemson

S.C.

Colgate

Colgate University

Beta Theta

Hamilton

N.Y.

Colorado

University of Colorado

Beta Tau

Boulder

Colo.

Colorado College

Colorado College

Gamma Delta

Colorado Springs

Colo.

Colorado Mines

Colorado School of Mines

Beta Phi

Golden

Colo.

Colorado State

Colorado State University

Epsilon Kappa

Fort Collins

Colo.

Columbia

Columbia University

Alpha Alpha

New York

N.Y.

Connecticut

University of Connecticut

Zeta Chi

Storrs

Conn.

Cornell

Cornell University

Beta Delta

Ithaca

N.Y.

Creighton

Creighton University

Eta Iota

Omaha

Neb.

Cumberland

Cumberland University

Mu

Lebanon

Tenn.

Dartmouth

Dartmouth College

Alpha Omega

Hanover

N.H.

Davidson

Davidson College

Phi Alpha

Davidson

N.C.

Dayton

University of Dayton

Eta Delta

Dayton

Ohio

Denison

Denison University

Alpha Eta

Granville

Ohio

Denver

University of Denver

Alpha Zeta

Denver

Colo.

DePauw

DePauw University

Delta

Greencastle

Ind.

Dickinson

Dickinson College

Alpha Sigma

Carlisle

Pa.

Drexel

Drexel University

Colony

Philadelphia

Pa.

Duke

Duke University

Gamma Rho

Durham

N.C.

East Carolina

East Carolina University

Epsilon Alpha

Greenville

N.C.

Eastern Illinois

Eastern Illinois University

Colony

Charleston

Ill.

Eastern Kentucky

Eastern Kentucky University

Delta Xi

Richmond

Ky.

Eastern Washington

Eastern Washington University

Epsilon Omega

Cheney

Wash.

Elon

Elon University

Colony

Elon

N.C.

Emory

Emory University

Gamma Upsilon

Atlanta

Ga.

Florida

University of Florida

Gamma Xi

Gainesville

Fla.

Florida Atlantic

Florida Atlantic University

Zeta Delta

Boca Raton

Fla.

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UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Florida International

Florida International University

Eta Gamma

Miami

Fla.

Florida State

Florida State University

Delta Lambda

Tallahassee

Fla.

Furman

Furman University

Zeta Lambda

Greenville

S.C.

George Mason

George Mason University

Epsilon Mu

Fairfax

Va.

George Washington

George Washington University

Zeta Nu

Washington

D.C.

Georgia

University of Georgia

Epsilon Epsilon

Athens

Ga.

Georgia Tech

Georgia Institute of Technology

Gamma Eta

Atlanta

Ga.

GMI-EMI

GMI-EMI

Delta Eta

Flint

Mich.

Guelph

University of Guelph

Epsilon Zeta

Guelph

Ont.

Hampden-Sydney

Hampden-Sydney College

Zeta

Hampden-Sydney

Va.

Hanover

Hanover College

Iota

Hanover

Ind.

Harvard

Harvard University

Eta

Cambridge

Mass.

Hawai’i

University of Hawai’i

Epsilon Rho

Kaneohe

Hawaii

High Point

High Point University

Colony

High Point

N.C.

Houston

University of Houston

Delta Upsilon

Houston

Texas

Howard

Howard College

Alpha Mu

Marion

Ala.

Idaho

University of Idaho

Gamma Gamma

Moscow

Ind.

Illinois

University of Illinois

Sigma Rho

Champaign

Ill.

Illinois College

Illinois College

Sigma

Jacksonville

Ill.

Indiana

Indiana University

Pi

Bloomington

Ind.

Iowa

University of Iowa

Alpha Beta

Iowa City

Iowa

Iowa State

Iowa State University

Tau Sigma

Ames

Iowa

Iowa Wesleyan

Iowa Wesleyan University

Alpha Epsilon

Mt. Pleasant

Iowa

John Carroll

John Carroll University

Eta Epsilon

University Heights

Ohio

Johns Hopkins

Johns Hopkins University

Alpha Chi

Baltimore

Md.

Kansas

University of Kansas

Alpha Nu

Lawrence

Kan.

Kansas State

Kansas State University

Gamma Epsilon

Manhattan

Kan.

Kentucky

University of Kentucky

Epsilon Omicron

Lexington

Ky.

Kenyon

Kenyon College

Beta Alpha

Gambier

Ohio

Kettering A

Kettering University A

Delta Eta

Flint

Mich.

Kettering B

Kettering University B

Delta Eta

Flint

Mich.

Knox

Knox College

Xi

Galesburg

Ill.

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UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Lawrence

Lawrence University

Gamma Pi

Appleton

Wis.

Lehigh

Lehigh University

Beta Chi

Bethlehem

Pa.

Louisville

University of Louisville

Delta Pi

Louisville

Ky.

Loyola Chicago

Loyola University Chicago

Colony

Chicago

Ill.

Loyola Marymount

Loyola Marymount University

Eta Alpha

Los Angeles

Calif.

LSU

Louisiana State University

Colony

Baton Rouge

La.

Lynchburg

Lynchburg College

Zeta Alpha

Lynchburg

Va.

Maine

University of Maine

Beta Eta

Orono

Maine

Maryland

University of Maryland, College Park

Delta Omega

College Park

Md.

McGill

McGill University

Epsilon Nu

Montreal

Que.

Miami

Miami University

Alpha

Oxford

Ohio

Miami (Fla.)

University of Miami

Eta Beta

Coral Gables

Fla.

Michigan

University of Michigan

Lambda

Ann Arbor

Mich.

Michigan State

Michigan State University

Gamma Psi

East Lansing

Mich.

Middle Tennessee State

Middle Tennessee State University

Epsilon Theta

Murfreesboro

Tenn.

Minnesota

University of Minnesota

Beta Pi

Minneapolis

Minn.

Mississippi

University of Mississippi

Beta Beta

University

Miss.

Missouri

University of Missouri

Zeta Phi

Columbia

Mo.

Missouri-Kansas City

University of Missouri-Kansas City

Epsilon Lambda

Kansas City

Mo.

MIT

Massachusetts Institute of Technology

Beta Upsilon

Boston

Mass.

Monmouth

Monmouth College

Alpha Alpha

Monmouth

Ill.

Nebraska

University of Nebraska-Lincoln

Alpha Tau

Lincoln

Neb.

NC State

North Carolina State University

Colony

Raleigh

N.C.

New Jersey

The College of New Jersey

Colony

Ewing Township

N.J.

North Carolina

The University of North Carolina at Chapel Hill

Eta

Chapel Hill

N.C.

North Dakota

University of North Dakota

Gamma Kappa

Grand Forks

N.D.

Northeastern

Northeastern University

Eta Zeta

Boston

Mass.

Northwestern

Northwestern University

Rho

Evanston

Ill.

Nova Southeastern

Nova Southeastern University

Zeta Mu

Davie

Fla.

Oglethorpe

Oglethorpe University

Chi

Atlanta

Ga.

Ohio

Ohio University

Beta Kappa

Athens

Ohio

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BETA THETA PI

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UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Ohio State

The Ohio State University

Theta Delta

Columbus

Ohio

Ohio Wesleyan

Ohio Wesleyan University

Theta

Delaware

Ohio

Oklahoma

University of Oklahoma

Gamma Phi

Norman

Okla.

Oklahoma State

Oklahoma State University

Gamma Lambda

Stillwater

Okla.

Oregon

University of Oregon

Beta Rho

Eugene

Ore.

Oregon State

Oregon State University

Gamma Mu

Corvallis

Ore.

Pacific

University of the Pacific

Eta Kappa

Stockton

Calif.

Penn State

Pennsylvania State University

Alpha Upsilon

State College

Pa.

Pennsylvania

University of Pennsylvania

Phi

Philadelphia

Pa.

Pepperdine

Pepperdine University

Zeta Pi

Malibu

Calif.

Pittsburgh

University of Pittsburgh

Eta Nu

Pittsburgh

Pa.

Princeton

Princeton University

Theta Epsilon

Princeton

N.J.

Puget Sound

University of Puget Sound

Delta Epsilon

Tacoma

Wash.

Purdue

Purdue University

Beta Mu

West Lafayette

Ind.

Quinnipiac

Quinnipiac University

Colony

Hamden

Conn.

Randolph-Macon

Randolph-Macon College

Alpha Xi

Ashland

Va.

Rhode Island

University of Rhode Island

Epsilon Chi

Kingston

R.I.

Richmond

University of Richmond

Alpha Kappa

Richmond

Va.

Rochester

University of Rochester

Colony

Rochester

N.Y.

Rockhurst

Rockhurst University

Colony

Kansas City

Mo.

Rutgers

Rutgers University

Beta Gamma

Scotch Plains

N.J.

Saint Louis

Saint Louis University

Zeta Tau

St. Louis

Mo.

San Diego

University of San Diego

Zeta Omega

San Diego

Calif.

San Diego State

San Diego State University

Epsilon Beta

San Diego

Calif.

San Jose State

San Jose State University

Zeta Eta

San Jose

Calif.

Sewanee

The University of the South

Gamma Chi

Sewanee

Tenn.

SMU

Southern Methodist University

Gamma Omega

Dallas

Texas

South Carolina

University of South Carolina

Upsilon

Columbia

S.C.

South Dakota

The University of South Dakota

Gamma Alpha

Vermillion

S.D.

South Florida

University of South Florida

Zeta Beta

Tampa

Fla.

Southeastern Louisiana

Southeastern Louisiana University

Colony

Hammond

La.

Southern California

University of Southern California

Gamma Tau

Los Angeles

Calif.

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UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Southern Illinois

Southern Illinois University

Zeta Omicron

Carbondale

Ill.

St. Lawrence

St. Lawrence University

Beta Zeta

Canton

N.Y.

Stanford

Stanford University

Lambda Sigma

Stanford

Calif.

Stevens

Stevens Institute of Technology

Sigma

Hoboken

N.J.

Syracuse

Syracuse University

Beta Epsilon

Syracuse

N.Y.

TCU

Texas Christian University

Eta Eta

Fort Worth

Texas

Tennessee

The University of Tennessee

Delta Kappa

Knoxville

Tenn.

Tennessee Tech

Tennessee Technological University

Epsilon Phi

Cookeville

Tenn.

Texas

The University of Texas at Austin

Beta Omicron

Austin

Texas

Texas A&M

Texas A&M University

Epsilon Eta

College Station

Texas

Texas A&M-CC

Texas A&M University-Corpus Christi

Zeta Rho

Corpus Christi

Texas

Texas at Arlington

The University of Texas at Arlington

Delta Rho

Arlington

Texas

Texas Tech

Texas Tech University

Delta Mu

Lubbock

Texas

Toledo

University of Toledo

Epsilon Tau

Toledo

Ohio

Toronto

University of Toronto

Theta Zeta

Toronto

Ont.

Transylvania

Transylvania University

Epsilon

Lexington

Ky.

Trinity

Trinity University

Alpha Omicron

San Antonio

Texas

Truman State

Truman State University

Zeta Xi

Kirksville

Mo.

Tulane

Tulane University

Beta Xi

New Orleans

La.

UC Berkeley

University of California, Berkeley

Omega

Berkeley

Calif.

UC Davis

University of California, Davis

Colony

Davis

Calif.

UC Irvine

University of California, Irvine

Delta Sigma

Irvine

Calif.

UCLA

University of California, Los Angeles

Gamma Nu

Los Angeles

Calif.

UC Riverside

University of California, Riverside

Epsilon Sigma

Riverside

Calif.

UC San Diego

University of California, San Diego

Zeta Gamma

La Jolla

Calif.

UC Santa Barbara

University of California, Santa Barbara

Epsilon Pi

Goleta

Calif.

UMass Dartmouth

University of Massachusetts Dartmouth

Colony

North Dartmouth

Mass.

Union

Union College

Nu

Schenectady

N.Y.

UNLV

University of Nevada, Las Vegas

Zeta Kappa

Las Vegas

Nev.

USNA

United States Naval Academy

Omega

Newport

R.I.

Utah

University of Utah

Gamma Beta

Salt Lake City

Utah

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UNIVERSITY & COLLEGE NAMES University / College Short Name

University / College

Greek Name

City

State / Province

Utah State

Utah State University

Zeta Iota

Logan

Utah

Vanderbilt

Vanderbilt University

Beta Lambda

Nashville

Tenn.

Villanova

Villanova University

Zeta Epsilon

Villanova

Pa.

Virginia

University of Virginia

Omicron

Charlottesville

Va.

Virginia Tech

Virginia Polytechnic Institute and State Univ.

Alpha Phi

Blacksburg

Va.

VMI

Virginia Military Institute

Alpha Theta

Lexington

Va.

Wabash

Wabash College

Tau

Crawfordsville

Ind.

Washington

University of Washington

Beta Omega

Seattle

Wash.

Washington & Jefferson

Washington & Jefferson College

Gamma

Washington

Pa.

Washington and Lee

Washington and Lee University

Alpha Rho

Lexington

Va.

Washington in St. Louis

Washington University in St. Louis

Alpha Iota

St. Louis

Mo.

Washington State

Washington State University

Gamma Theta

Pullman

Wa.

Weber State

Weber State University

Delta Omicron

Ogden

Utah

Wesleyan

Wesleyan University

Mu Epsilon

Middletown

Conn.

West Chester

West Chester University

Zeta Sigma

West Chester

Pa.

West Virginia

West Virginia University

Beta Psi

Morgantown

W.Va.

Western Michigan

Western Michigan University

Delta Chi

Kalamazoo

Mich.

Western Ontario

The University of Western Ontario

Delta Alpha

London

Ont.

Western Reserve

Western Reserve University

Beta

Cleveland

Ohio

Westminster

Westminster College

Alpha Delta

Fulton

Mo.

Whitman

Whitman College

Gamma Zeta

Walla Walla

Wash.

Wichita State

Wichita State University

Delta Gamma

Wichita

Kan.

Willamette

Willamette University

Gamma Sigma

Salem

Ore.

William & Mary

The College of William & Mary

Zeta Upsilon

Williamsburg

Va.

Williams

Williams College

Zeta

Williamstown

Mass.

Wisconsin

University of Wisconsin

Alpha Pi

Madison

Wis.

Wisconsin-Oshkosh

University of Wisconsin-Oshkosh

Zeta Zeta

Oshkosh

Wis.

Wittenberg

Wittenberg University

Alpha Gamma

Springfield

Ohio

Wooster

College of Wooster

Alpha Lambda

Wooster

Ohio

WPI

Worcester Polytechnic Institute

Colony

Worcester

Mass.

Wright State

Wright State University

Delta Phi

Dayton

Ohio

Yale

Yale University

Phi Chi

New Haven

Conn.

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GRAMMAR AND PUNCTUATION There is no alternative to correct punctuation. Incorrect punctuation can change the meaning of a sentence, the results of which could be farreaching. For example … Dear Bill, You have ruined me for other men. I yearn for you. I have no feelings whatsoever when we’re apart. I can be forever happy — will you let me be yours? Marie Dear Bill, You have ruined me. For other men, I yearn. For you, I have no feelings whatsoever. When we’re apart, I can be forever happy. Will you let me be? Yours, Marie

On a second look, you’ll see these two letters are composed of the exact same words, and that correct punctuation makes all the difference. This section of the Style Guide is here to help you make the right decisions about how and when to use certain punctuation marks. For more detail and philosophy behind punctuation, consult the AP Stylebook and “The Elements of Style” by William Strunk, Jr. and E.B. White.

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A a, an Use the article a before consonant sounds: a historic event, a one-year term (sounds as if it begins with a w), a united stand (sounds like you). Use the article an before vowel sounds: an energy crisis, an honorable man (the h is silent), an NBA record (sounds like it begins with the letter e), an 1890s celebration.

abbreviations and acronyms In general, avoid alphabet soup. Do not use abbreviations or acronyms that the reader would not quickly recognize. See also LC, DC and university. BEFORE A NAME Abbreviate the following titles when used before a full name: Dr., Gov., Lt. Gov., Mr., Miss, Ms., Mrs., Rep., the Rev., and Sen. See also courtesy titles and military titles. AFTER A NAME Abbreviate junior or senior after an individual’s name. Abbreviate association, company, corporation, incorporated and limited when used after the name of a corporate entity. AVOID AWKWARD CONSTRUCTIONS Do not follow an organization’s full name with an abbreviation or acronym in parentheses or set off by dashes. If an abbreviation or acronym would not be clear on second reference without this arrangement, do not use it.

addresses Use the abbreviations Ave., Blvd. and St. only with a numbered address: 1600 Pennsylvania Ave. Spell them out and capitalize when part of a formal street name without a number: Pennsylvania Avenue. Lowercase and spell out when used alone or with more than one street name: Massachusetts and Pennsylvania avenues.

The U.S. Postal Service’s two-letter abbreviations for street addresses and states should only be used on the envelope and the address appearing at the top of a letter. See also state and state names. CAPS PERIODS Use capital letters and periods according to the listings in this guide or its references. If an abbreviation is not listed, use capital letters. Omit periods unless the result would spell an unrelated word.

ages Always use figures. The girl is 8 years old, the 3-year-old law. When the context does not require years or years old, the figure is presumed to be years. Ages expressed as adjectives before a noun or as substitutes for a noun use hyphens: A 19-year-old member. The chapter president is 19 years old. The race is for 3-year-olds. The chapter advisor is in his 30s. See also numerals. a.m., p.m. Lowercase, with periods. Avoid the redundant 10:00 a.m. this morning. Also acceptable is 10:00 o’clock this morning. ampersand (&) Use the ampersand when it is part of a publication or company’s formal name. It should not otherwise be used in place of and: The Association of Fraternal Leadership & Values, but not friendship & fidelity. anniversary The word is to be lowercase when referring to a specific event. The Gamma Pi Chapter held its 75th anniversary celebration. annual An event cannot be described as annual until it has been held in at least two successive years. Do not use the term first annual. Instead, use inaugural. The second year would be the first opportunity to use the phrase. See also bi-, semi- and prefixes.


GRAMMAR AND PUNCTUATION PLURAL NOUNS ENDING IN S Add only an apostrophe: the churches’ needs, the girls’ toys, the horses’ food.

brackets ([ ]) Brackets work like parentheses to set off inserted material, but usually function within quoted material: “Sometimes he [Scott] will do voice impersonations.” Do not use brackets as “parentheses within parentheses.” If a sentence becomes contorted enough to warrant parentheses within parentheses, write it another way.

SINGULAR COMMON NOUNS ENDING IN S Add ’s unless the next word begins with s: the hostess’s invitation, the hostess’ seat.

C

apostrophe (’) Follow these guidelines: PLURAL NOUNS NOT ENDING IN S Add ’s: the alumni’s contributions, women’s rights.

SINGULAR PROPER NAMES ENDING IN S Use only an apostrophe: Achilles’ heel, Agnes’

book, Ceres’ rites, Descartes’ theories, Michael Roupas’ eNewsletter.

capitalization In general, avoid unnecessary capitals. Use a capital letter only if you can justify it by one of the principles listed here. Many words and phrases are listed in this guide. If there is no relevant listing is this guide, consult its references that are listed in the “Forward.”

Caution: Always double-check to be sure that the meaning calls for a contraction when using an apostrophe with a pronoun: you’re, it’s, there’s, who’s.

PROPER NOUNS Capitalize nouns that constitute the unique identification for a specific person, place or thing.

COMPOUND WORDS Add an apostrophe or ’s to the word closest to the object possessed: the regional leadership director’s decision, the major generals’ backpacks.

PROPER NAMES Capitalize common nouns such as award, fraternity, party, river, street and west when they are an integral part of the full name for a person, place or thing: The Oxford Cup, Beta Theta Pi Fraternity, Democratic Party, Auglize River, Bonham Road, West Virginia.

OMITTED FIGURES The class of ’72. The roaring ’20s.

B bold Use bold type only when it aids in indexing and cross-referencing, and when emphasizing a deadline date. The deadline for the Institute registration is April 1, 2014.

Use lowercase at all times for terms that are job descriptions rather than formal titles. See also titles of people.

See also italics and quotation marks.

PRONOUNS Pronouns have separate forms for the possessive. None involves an apostrophe: mine, ours, your, yours, his, hers, its, theirs, whose.

JOINT POSSESSION Use a possessive form after only the last word if ownership is joint: Tom and Lance’s house. Use a possessive form after both words if the objects are individually owned: Fred’s and Sylvia’s books.

TITLES Capitalize formal titles when used immediately before a name. Lowercase formal titles when used alone or in constructions that set them off from a name by commas.

Lowercase the common noun elements of names in all plural uses: Sisson awards, Beta Theta Pi and Lambda Chi Alpha fraternities, Democratic and Republican parties, lakes Erie and Ontario. COMPOSITIONS Apply the guidelines listed here to book titles, movie titles, song titles, television program titles and the titles of lectures, speeches and works of art. Capitalize the principal words, including prepositions and conjunctions of four or more letters. Capitalize an article — the, a, an — or words of fewer than four letters if it is the first or last word in a title.

captions Italicize entire caption, even if original text is supposed to be italicized (i.e. school names, publications). colon (:) The most frequent use of a colon is at the end of a sentence to introduce lists, tabulations, texts, etc. Capitalize the first word after a colon only if it is a proper noun or the start of a complete sentence: He promised this: The company will make good all the losses. But: There were three considerations: expense, time and feasibility. EMPHASIS The colon often can be effective in giving emphasis: He had only one hobby: eating. LISTINGS Use the colon in such listings as time elapsed (1:31:07.2), time of day (8:31 p.m.), biblical and legal citations (2 Kings 2:14; Missouri Code 3:245-260). DIALOGUE Use a colon for dialogue. In coverage of a trial, for example: Bailey: What were you doing the night of the 19th? Mason: I refuse to answer that. Q AND A: The colon is used for question-andanswer interviews: Q: Did you strike him? A: Indeed I did. PLACEMENT WITH QUOTATION MARKS Colons go outside quotation marks unless they are part of the quotation itself.

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GRAMMAR AND PUNCTUATION comma (,) The following guidelines treat some of the most frequent questions. Consult the AP Stylebook or Webster’s New Universal Unabridged Dictionary for complete usage.

Do not use a comma at the start of an indirect or partial quotation: Bob said that he “loves M&Ms and their hard candy shell.”

IN A SERIES Use commas to separate elements in a series, but do not put a comma before the conjunction in a simple series: The flag is red, white and blue. He would nominate Tom, Dick or Harry.

BEFORE ATTRIBUTION Use a comma at the end of a quote that is followed by attribution: “I lost my computer,” confessed Mayberry. Do not use a comma, however, if the quoted statement ends with a question mark or exclamation point: “Why should I?” he asked.

Put a comma before the concluding conjunction in a series, however, if an integral element of the series requires a conjunction: I had orange juice, toast, and ham and eggs for breakfast.

WITH CHAPTER AND YEAR OF GRADUATION Use a comma to set off an individual’s chapter and year of graduation: Jonathan Brant, Miami ’75, is the Foundation director. See also Names of Betas.

Use a comma also before the concluding conjunction in a complex series of phrases: The main points to consider are whether the athletes are skillful enough to compete, whether they have the stamina to endure the training, and whether they have the proper mental attitude.

NAMES OF STATES AND NATIONS USED WITH CITY NAMES His journey will take him from Dublin, Ireland, to Fargo, N.D., and back. The Selma, Ala., group saw the governor. Use parentheses, however, if a state name is inserted within a proper name: The Huntsville (Ala.) Times. See also states.

WITH EQUAL ADJECTIVES Use commas to separate a series of adjectives equal in rank. If the commas could be replaced by the word and without changing the sense, the adjectives are equal: a thoughtful, precise manner; a dark, dangerous street.

WITH YES AND NO Yes, I will be there.

Use no comma when the last adjective before a noun outranks its predecessors because it is an integral element of a noun phrase, which is the equivalent of a single noun: a cheap fur coat (the noun phrase is fur coat); the old oaken bucket; a new, blue spring bonnet. WITH CONJUNCTIONS When a conjunction such as and, but or for links two clauses that could stand alone as separate sentences, use a comma before the conjunction in most cases: She was glad she had looked, for a man was approaching the house. INTRODUCING DIRECT QUOTES Use a comma to introduce a complete one-sentence quotation within a paragraph: Murray said,“Does it look like I’m laughing?”

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IN DIRECT ADDRESS Mother, I will be home late. No, sir, I did not take it. SEPARATING SIMILAR WORDS Use a comma to separate duplicated words that otherwise would be confusing: What the problem is, is not clear. IN LARGE FIGURES Use a comma for most figures greater than 999. The major exceptions are street addresses (1234 Main St.), broadcast frequencies (1460 kilohertz), room numbers, serial numbers, telephone numbers and years (1876). PLACEMENT WITH QUOTES Commas always go inside quotation marks. WITH FULL DATES When a phrase refers to a month, day and year, set off the year with a comma: Feb. 14, 1987, is the target date. See dates. PLACEMENT WITH QUOTES Commas always go inside quotation marks.

D dash ( — ) Used to mark a sudden break or abrupt change in thought: Kip offered a plan — it was unprecedented — to abolish alcohol abuse. ATTRIBUTION It is also used to precede a credit line or a run-in credit signature: “But the greatest of these is love.” — I Corinthians 13:13. SERIES WITHIN A PHRASE When a phrase that otherwise would be set off by commas contains a series of words that must be separated by commas, use dashes: Andy listed the qualities — intelligence, humor, independence — that he liked in a consultant. WITH SPACES Put a space on both sides of a dash in all uses except the start of a paragraph.

dates Always use Arabic figures without th, st, and nd.: March 22, not March 22nd. No comma between month and year if the day is omitted: November 1999. Include a comma after the year if the full date is given: Nov. 2, 2000, will be the day of the food drive. Abbreviate month when full date is used. dissociate Not disassociate or disassociate. dollars Always lowercase. Use figures and the $ sign in all except casual references or amounts without a figure.


GRAMMAR AND PUNCTUATION E ellipsis ( ... ) Treat an ellipsis as a three-letter word, constructed with three periods and two spaces. Use an ellipsis to indicate the deletion of one or more words in condensing quotes, texts and documents. PUNCTUATION GUIDELINES If the words that precede an ellipsis constitute a grammatically complete sentence, either in the original or in the condensation, place a period at the end of the last word before the ellipsis. Follow it with a regular space and an ellipsis: I no longer have a strong enough political base. … When the grammatical sense calls for a question mark, exclamation point, comma or colon, the sequence is word, punctuation mark, regular space, ellipsis: Will you come? … When material is deleted at the end of one paragraph and at the beginning of the one that follows, place an ellipsis in both locations. QUOTATIONS In writing a story, do not use ellipses at the beginning and end of direct quotes: “It has become evident to me that I no longer have a strong enough political base,” Nixon said. Not “... it has become evident to me that I no longer have a strong enough political base ... ,” Nixon said.

essential clauses, nonessential clauses These terms are used here instead of restrictive clause and nonrestrictive clause to convey the distinction between the two in a more easily remembered manner. Both types of clauses provide additional information about a word or phrase in the sentence. The difference between them is that the essential clause cannot be eliminated without changing

the meaning of the sentence — it so restricts the meaning of the word or phrase that its absence would lead to a substantially different interpretation of what the author meant.

AVOID OVERUSE Use a comma after mild interjections. End mildly exclamatory sentences with a period. PLACEMENT WITH QUOTES Place the mark inside quotation marks when it is part of the quoted material: “How wonderful!” he exclaimed. “Never!” she shouted.

The nonessential clause, however, can be eliminated without altering the basic meaning of the sentence — it does not restrict the meaning so significantly that its absence would radically alter the author’s thought.

Place the mark outside quotation marks when it is not part of the quoted material: I hated reading Spenser’s “Faerie Queene”!

PUNCTUATION An essential clause must not be set off from the rest of a sentence by commas. A nonessential clause must be set off by commas.

MISCELLANEOUS Do not use a comma or a period after the exclamation mark:

The presence or absence of commas provides the reader with critical information about the writer’s intended meaning. Note the following examples: Reporters who do not read the Stylebook should not criticize their editors. (The writer is saying that only one class of reporters, those who do not read the Stylebook, should not criticize their editors. If the who ... Stylebook phrase were deleted, the meaning of the sentence would be changed substantially.) Reporters, who do not read the Stylebook, should not criticize their editors. (The writer is saying that all reporters should not criticize their editors. If the who ... Stylebook phrase were deleted, this meaning would not be changed.)

etc. Et cetera (etc.) means “and so forth.” Avoid ending a list with etc. It is more emphatic to end with an example, and in most contexts readers will understand that the list is not exhaustive. exclamation point (!) Use sparingly. With each successive use, you diminish the impact of the exclamation point. Using two exclamation points diminishes the impact four-fold; three exclamation points, nine-fold. EMPHATIC EXPRESSIONS Use the mark to express a high degree of surprise, incredulity or other strong emotion.

Wrong: “Halt!”, the corporal cried. Right: “Halt!” the corporal cried.

H hyphen (-) Hyphens are joiners. Use them to avoid ambiguity or to form a single idea from two or more words. Use of the hyphen is far from standardized. It is optional in most cases, a matter of taste, judgment and style sense. But the fewer hyphens the better; use them only when not using them causes confusion. AVOID AMBIGUITY The president will speak to small-business men. (Business men normally is one word. But the president will speak to small businessmen is unclear.) Others: He recovered his health. He re-covered the leaky roof. COMPOUND MODIFIERS When a compound modifier—two or more words that express a single concept—precedes a noun, use hyphens to link all the words in the compound except the adverb very and all adverbs that end in -ly: a full-time job, a know-it-all attitude, the newly initiated brethren.

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GRAMMAR AND PUNCTUATION Hyphenate when used as a compound modifier: The event will be alcohol free. This is an alcohol-free chapter. Many combinations that are hyphenated before a noun are not hyphenated when they occur after a noun: She works full time. His attitude suggested that he knew it all. When large numbers must be spelled out, use a hyphen to connect a word ending in –y to another word: The thirty-six men earned twenty-nine gold medals. Three hundred forty-seven died that day.

I initials Use periods and no space when an individual uses initials instead of a first name: E.B. Wilson, B. Hume Morris. italics Titles of books, movies, newspapers, novellas that are separately published and works of art such at paintings and sculptures are placed in italics. See also capitalization, composition titles, quotation marks and separate entries for the Fraternity’s publications. Use italics to emphasize a word or achieve a special meaning, but use very sparingly. Use italics to isolate words and phrases in a foreign language, or to separate special terminology. ITALICIZED WORDS IN AN ALREADY-ITALICIZED SECTION Keep them italicized: Kathy Guyette Gosnell is the mother of Refounding Father Duncan King, Kentucky ’14.

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M

N

months Capitalize the names of months in all uses. When a month is used with a specific date, abbreviate only Jan., Feb., Aug., Sept., Oct., Nov. and Dec. Spell out when using alone, or with a year alone.

numerals Spell out whole numbers below 10, or when beginning a sentence. Use figures for 10 and above: nine, 10. For numbers higher than 999, use commas; 1,234. Place a hyphen between the numeral and the year when designating the length of membership: 50-year member.

When a phrase lists only a month and a year, do not separate the year with commas. When a phrase refers to a month, day and year, set off the year with commas: January 1972 was a cold month. Jan. 2 was the coldest day of the month. His birthday is May 8. Feb. 14, 1987, was the target date. She testified that it was Friday, Dec. 3, when the accident occurred. See also dates.

Mr., Mrs. Refer to both men and women by first and last name, without ‘courtesy titles,’ on first reference: Susan Smith or Robert Smith. Refer to both men and women by last name, without courtesy titles, in subsequent references. Use the courtesy titles Mr., Miss, Ms. or Mrs. only in direct quotations or after first reference when a woman specifically requests it: for example, where a woman prefers to be known as Mrs. Smith or Ms. Smith. MARRIED WOMEN The preferred form on first reference is to identify a woman by her own first name and her husband’s last name: Phyllis Bowie. On second reference, use the last name unless a woman initially identified by her own first name prefers Ms.: Mrs. Bowie. UNMARRIED WOMEN For women who have never been married, use Miss, Ms. or no title on second reference. For divorced women and widows, the normal practice is to use Mrs. or no title on second reference. If unsure of marital status, use the term Ms.

Exception 1: Use numerals for dates, addresses, and sports scores. Exception 2: A year is the only number that may begin a sentence as a numeric figure. 1996 was a good year. DIMENSIONS use figures and spell out inches, feet, yards, etc.: He is 5 feet 6 inches tall, the car is 17 feet long, the storm left 5 inches of snow, the dude is 5’6”! AGES always use figures: The law is 8 years old, the 3-week-old war, the three-week war. Plural numbers do not get an apostrophe: The tradition began in the 1920s.

See Names of Betas for how to write a Beta’s graduation year. Write a span of years with an en dash (see hyphens) and no apostrophe: Greg attended college from 1990–94. LARGE NUMBERS When large numbers must be spelled out, use a hyphen to connect a word ending in y to another word: twenty-one; one hundred twenty-two. For very large, round numbers exceeding 999,999, use a figure followed by million, billion or trillion. We collected 1.2 million pounds of food this year. TELEPHONE NUMBERS The preferred format is: 513-523-7591, ext. 228, is Scott Allen’s phone number.


GRAMMAR AND PUNCTUATION The numeral “1” is assumed when actually placing a call and need not be written. The period (.) is used only on Fraternity letterhead, business cards and in The Beta Theta Pi magazine: 513.523.7591.

P parentheses ( ) The temptation to use parentheses is a clue that a sentence is becoming contorted. Try to write it another way. If a sentence must contain incidental material, then commas or two dashes are frequently more effective. There are occasions, however, when parentheses are the only effective means of inserting necessary background or reference information. When they are necessary, follow these guidelines:

periods (.) There will be one space after a period at the end of a sentence, not two. END OF SOME RHETORICAL QUESTIONS A period is preferable if a statement is more a suggestion than a question: Why don’t we go. INITIALS John F. Kennedy, T.S. Eliot (No space between T. and S., to prevent them from being placed on two lines in typesetting.)

prefixes Generally, compounds formed from a prefix and a word are usually styled solid and without a hyphen: interagency precondition misshapen refurnish overhand suborder postwar unhelpful

PUNCTUATION Place a period outside a closing parenthesis if the material inside is not a sentence (such as this fragment).

Three rules are constant, although they yield some exceptions to first-listed spellings in Webster’s New Universal Unabridged Dictionary:

(An independent parenthetical sentence such as this one takes a period before the closing parenthesis.)

1. Except for cooperate and coordinate, use a hyphen if the prefix ends in a vowel and the word that follows begins with the same vowel.

percent One word; do not use % unless it appears in a graph or listing. Percent takes the singular verb standing alone or when singular words follow an of construction: The teacher said 60 percent was a failing grade. He said 50 percent of the membership was there.It takes the plural verb when a plural word follows an of construction: He said 50 percent of the members were there. Use figures for percent and percentages: 1 percent, 2.5 percent (use decimals, not fractions), 10 percent, 4 percentage points.For a range, 12 to 15 percent, or between 12 and 15 percent. For amounts less than 1 percent, precede the decimal with a zero: The cost of living rose 0.6 percent.

anti-inflation

de-emphasize

co-owner 2. Use a hyphen if the word that follows is capitalized. anti-Greek

post-Victorian

3. Use a hyphen to join doubled prefixes. sub-subparagraph 4. For many other words, the sense is the governing factor: recover (regain)

Otherwise, follow Webster’s New Universal Unabridged Dictionary. Use a hyphen for words not listed there unless the hyphen would distort the sense.

Q question mark (?) Follow these guidelines: END OF A DIRECT QUESTION Who started the riot? Did he ask who started the riot? (The sentence as a whole is a direct question despite the indirect question at the end.) You started the riot? (A question in the form of a declarative statement.) INTERPOLATED QUESTION You told me —Did I hear you correctly? — that you started the riot. MULTIPLE QUESTIONS Use a single question mark at the end of the full sentence: Did you hear him say,“What right have you to ask about the riot?” Did he plan the riot, employ assistants, and give the signal to begin? Or, to cause full stops and throw emphasis on each element, break into separate sentences: Did he plan the riot? Employ assistants? Give the signal to begin? Caution: Do not use question marks to indicate the end of indirect questions: He asked who started the riot. To ask why the riot started is unnecessary. I want to know what the cause of the riot was. How foolish it is to ask what caused the riot.

re-cover (cover again)

reform (improve)

re-form (form again)

resign (quit)

re-sign (sign again)

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GRAMMAR AND PUNCTUATION QUESTION-AND-ANSWER FORMAT Do not use quotation marks. Paragraph each speaker’s words: Q: Where did you keep it? A: In a little tin box. PLACEMENT WITH QUOTATION MARKS Inside or outside, depending on the meaning: Who wrote “Gone With the Wind”? He asked,“How long will it take?” MISCELLANEOUS The question mark supersedes the comma that normally is used when supplying attribution for a quotation: “Who is there?” she asked.

quotation marks (“ ”) Use open-quote marks (“) and close-quote marks (”). PLACEMENT WITH OTHER PUNCTUATION The period and the comma always go within the quotation marks. The dash, semicolon, question mark and exclamation point go within the quotation marks when they apply to the quoted matter only. They go outside when they apply to the whole sentence: “It’s an excellent fraternity education program. ” Was their float theme “Beat the Wolverines”? The only exception is when that last little item enclosed in quotation marks is just a letter or a number, in which case the period or comma will go outside the closing quotation marks: The only grade that will satisfy her is an “A”. On this scale, the highest ranking is a “1”, not a “10”. RUNNING QUOTATIONS If a full paragraph of quoted material is followed by a paragraph that

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continues the quotation, do not put close-quote marks at the end of the first paragraph. Do, however, put open-quote marks at the start of the second paragraph. Continue in this fashion for any succeeding paragraphs, using close-quote marks only at the end of the quoted material. If a paragraph does not start with quotation marks but ends with a quotation that is continued in the next paragraph, do not use close-quote marks at the end of the introductory paragraph if the quoted material constitutes a full sentence. Use close-quote marks, however, if the quoted material does not constitute a full sentence. For example: He said,“I am shocked and horrified by the incident. “I am so horrified, in fact, that I will ask for the death penalty.” But: He said he was “shocked and horrified by the incident.” “I am so horrified, in fact, that I will ask for the death penalty,” he said. COMPOSITION TITLES Use quotation marks to enclose articles in periodicals, captions, chapters of books, dissertations, editorials, essays, headings, headlines, lectures, novellas that are published in a collection, papers, radio and television programs, short poems, short stories and songs. QUOTES WITHIN QUOTES Alternate between double quotation marks (“ or ”) and single marks (‘ or ’). If two quoted elements end at the same time, put the period before the single mark (’) and the double mark (”): Peyser said,“Mason told me it means ‘Naught without labor.’” QUOTING IMPERFECT MATERIAL When you are quoting something that has a spelling or grammar mistake or presents material in a confusing way, insert the term sic in italics and enclose it in brackets. Sic means, “This is the way the original material was.”: She wrote,“I would rather die then [sic] be seen wearing the same outfit as my sister.”

INCH AND FOOT MARKS It is preferred to use figures and spell out inches, feet, yards, etc.: He is 5 feet 6 inches tall, the car is 17 feet long, the storm left 5 inches of snow. However, if you are going to use quotation marks: Look out! That dude is 6’8”!

S seasons All seasons are lowercase: spring, summer, fall, winter and derivatives such as springtime unless part of a formal name: Summer Olympics. The summer issue of The Beta Theta Pi magazine. semicolon (;) In general, use the semicolon to indicate a greater separation of thought and information than a comma can convey but less than the separation that a period implies. The basic guidelines: TO CLARIFY A SERIES Use semicolons to separate elements of a series when the items in the series are long or when individual segments contain material that also must be set off by commas: He is survived by a son, John Smith, of Chicago; three daughters, Jane Smith, of Wichita, Kan., Mary Smith, of Denver, and Susan, of Boston; and a sister, Martha, of Omaha, Neb. Note that the semicolon is used before the final and in such a series. TO LINK INDEPENDENT CLAUSES Use semicolon when a coordinating conjunction such as and, but or for is not present: The package was due last week; it arrived today. If a coordinating conjunction is present, use a semicolon before it only if extensive punctuation also is required in one or more of the individual clauses: They pulled their boats from the water, sandbagged the retaining walls, and boarded up the windows; but even with these precautions, the island was hard-hit by the hurricane.


GRAMMAR AND PUNCTUATION Unless a particular literary effect is desired, however, the better approach in these circumstances is to break the independent clauses into separate sentences. PLACEMENT WITH QUOTES Place semicolons outside quotation marks.

sports The names of sports are not capitalized. The Bethany football team; Matt Jones was a three-year letterman in football. superscript Do not use superscript. Betaâ&#x20AC;&#x2122;s 175th anniversary; not Betaâ&#x20AC;&#x2122;s 175th anniversary.

T times Use figures except for noon (12:00 p.m.) and midnight (12:00 a.m.). Use a colon to separate hours from minutes: 11 a.m., 1 p.m., 3:30 p.m. Avoid redundancies: 10 a.m. this morning. See also numerals.

U underlining Use to indicate italics when an italic font is not available.

W who, whom (pronouns) Who is the pronoun used for references to human beings and to animals with a name. It is grammatically the subject (never the object) of a sentence, clause or phrase: The woman who rented the room left the window open. Who is there? Whom is used when someone is the object of a verb or preposition: The woman to whom the room was rented left the window open. Whom do you wish to see? See essential clauses and nonessential clauses for guidelines on how to punctuate clauses introduced by who, whom, that and which.

Y year-end, yearlong, year-round years Use figures, without commas: 1975. When a phrase refers to a month, day and year, set off the year with a comma: Feb. 14, 1987, is the target date. Use an s without an apostrophe to indicate spans of decades or centuries: the 1890s, the 1800s. Years are the lone exception to the general rule in numerals that a figure is not used to start a sentence: 1976 was a very good year.

See also dates and numerals.

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COMMONLY MISUSED WORDS A advice, advise Advice is a noun meaning suggestion, advise a verb meaning to suggest: I advise you to follow Andy’s advice. accept, except Accept is a verb meaning to receive: Jason will accept the award. Except is usually a preposition meaning to omit or exclude. Kevin ate everything except the pickles. affect, effect Affect, as a verb, means to influence: The game will affect the standings. Affect, as a noun, is best avoided. It occasionally is used in psychology to describe an emotion, but there is no need for it in everyday language. Effect, as a verb, means to cause: He will effect many changes in the company. Effect, as a noun, means result: The effect was overwhelming. He miscalculated the effect of his actions. It was a law of little effect. affective, effective Affective means emotional, effective means impressive or operative: Matt’s affective speech reviewed many effective leadership styles. all ready, already All ready means completely prepared. Already means previously. Mike was all ready for the concert, but his friends had already left. all right Never alright. Always written as two words unless used a modifier: He is an all-right guy. a lot, allot As a noun, always written as two words. As a verb: We allot two out of three.

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anyone, any one Anyone, pronoun: Is anyone there? Any one, adjective: I’d like any one of those desserts. assume, presume Assume means to take as true without evidence. Presume means to take as true for a specific reason. He assumed nobody was home because the lights were off. He presumed nobody was home because he knocked and nobody answered. attainable, obtainable Synonyms. Attain means to reach, achieve or accomplish. Obtain means to come into possession of, get or acquire. Let your ear be the judge.

B backward Not backwards. because, since, as Use because to denote a specific cause-effect relationship: He went because he was told. Since is acceptable in a casual sense when the first event in a sequence led logically to the second but was not its direct cause: They went to the game, since they had been given the tickets. As can be substituted in the place of because, but it is best to use because.

bona fide Not bonified. It means in good faith, without fraud: The house corporation demonstrated its good faiths by making a down payment. The chapter put forth a bona fide effort to recruit more men, but to no avail.

C can, may Can implies ability: I can (I am able to) swim. May denotes permission: May I please borrow your dictionary? cannot Not can not. capital, Capitol Capital refers to the city where a seat of government is located. Do not capitalize. Oxford is the fraternity capital of Ohio. When used in a financial sense, capital describes money, equipment or property used in a business by a person or corporation. Capitalize U.S. Capitol and the Capitol when referring to the building in Washington, D.C. Follow the same practice when referring to state capitols: The Virginia Capitol is in Richmond.

cents Spell out the word cents and lowercase, using numerals for less than a dollar: 5 cents, 12 cents. Use the $ sign and decimal system for larger amounts: $1.01, $2.50. collected, raised Collect means to gather or accumulate. Raise means to elevate, increase, or grow. Our chapter collected 10,000 pounds of food. continual, continuous Continual means to happen in steady succession. Continuous means uninterrupted. The alarm’s continual beeping was driving me crazy. The chapter danced for 26 continuous hours. council, councilor A council is a deliberative body. A councilor is one who is a member of a deliberative body. counsel, counselor To counsel is to advise. A counselor is one who advises.


COMMONLY MISUSED WORDS criteria Criteria is the plural of criterion, which means a standard, rule or test on which a judgment or decision can be based. The only criterion for the job is a willingness to work overtime.

F

I

fewer, less In general, use fewer for individual items, less for bulk or quantity.

infer, imply To infer is to deduce or conclude from the evidence at hand. To imply is to hint or suggest.

D

Wrong: The trend is toward more machines and less people. (People in this sense refers to individuals.) She was fewer than 60 years old. (Years in this sense refers to a period of time, not individual years.)

data, datum Data is the plural of datum. each other, one another Two people look at each other. More than two look at one another. Either phrase may be used when the number is indefinite: We help each other. We help one another.

E

Right: Fewer than 10 applicants called. (Individuals.) I had less than $50 in my pocket. (An amount.) I had fewer than 50 $1 bills in my pocket. (Individual items.)

G

e.g. and i.e. Words and phrases derived from Latin are commonly abbreviated in contexts where readers can reasonably be expected to recognize them. They are punctuated, not capitalized, and usually not italicized. Exempli gratia (e.g.) means “for example” and id est (i.e.) means “that is.”

email Acceptable for electronic mail. Lowercase and with no hyphen. Email address should always be written lowercase. See also Internet, online, website and World Wide Web. enclose Not inclose. ensure, insure Use ensure to mean guarantee: Steps were taken to ensure accuracy. Use insure for references to insurance: The policy insures Pete’s life.

Internet Alway capitalize. Avoid using the Net or Internet Super Highway in formal writing. See also email, online, website and World Wide Web. in, into In indicates location or condition; into indicates movement or a change in condition. They found the lost letters in a box after moving into the house. it’s, its It’s is a contraction for it is or it has: It’s up to you. It’s been a long time. Its is the possessive form of a the pronoun: The Fraternity won its first award.

girl Do not use. Undergraduate females are considered women or young women. good, well Good is an adjective, well is an adverb. Tom has felt good about his golf game since he played well last Saturday.

H historic, historical A historic event is an important occurrence, one that stands out in history. Any occurrence in the past is a historical event. Using the article a or an is a choice of personal style. hometown One word. Use a comma to set off an individual’s hometown when it is placed in apposition to a name, whether of is used or not: Tim Johnson, of Vermillion, S.D.; Mary Richards, Minneapolis.

L lay, lie The action word is lay. It takes a direct object. Laid is the form for its past tense and its past participle. Its present participle is laying. Lie indicates a state of reclining along a horizontal plane. It does not take a direct object. Its past participle is lain. Its present participle is lying. When lie means to make an untrue statement, the verb forms are lie, lied and lying. Some examples: PRESENT OR FUTURE TENSES: Right: I will lay the report on your desk. The senior tried to lay the blame on the freshman. Wrong: He lays on the beach all day. I will lay down. Right: He lies on the beach all day. I will lie down.

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COMMONLY MISUSED WORDS IN THE PAST TENSE Right: I laid the report on your desk. The senior has laid the blame on the freshman. Wrong: He lay on the beach all day. He has lain on the beach all day. I lay down. I have lain down. WITH THE PRESENT PARTICIPLE Right: I am laying the report on your desk. The senior is laying the blame on the freshman. Wrong: He is lying on the beach. I am lying down.

lead, led Lead, as a present tense verb, means to be a leader, to go first: He leads his chapter with the highest grade point average. Lead, as a noun, is a heavy metal.Led, as a past tense verb, means went first: John led the chapter to victory in the relay race.

login, logon, logoff All one word in noun form. Use as two words in verb form: I log in to my computer.

M marathons Most marathon-type events are spelled without hyphens: bikeathon, walkathon, telethon.

P

maybe, may be Maybe is an adverb meaning possibly. May be is a verb phrase. Maybe the sun will shine tomorrow. Tomorrow may be a brighter day.

people, person Use person when speaking of an individual: One person got out of line. The word people is preferred to persons in all plural uses: Hundreds of people attended the Convention. There were 17 people at the workshop.

media, medium Media is the plural of medium: Of all the media that cover the Olympics, television is the medium that best captures the spectacle of the events.

lifelong, lifestyle, lifetime, life-size, life span

N

like, as Use like as a preposition to compare nouns and pronouns. It requires an object: Donavan plays soccer like a pro.

nonprofit One word, no hyphen. See also 501(c)(3).

The conjunction as is the correct word to introduce clauses: Mike guards the goal as he should.

long term, long-term Hyphenate when used as a compound modifier: We will win in the long term. He has a long-term assignment. See also hyphen. long time, longtime They have known each other a long time. They are longtime partners. See also hyphen.

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over, more than Over generally refers to spatial relationships: The plane flew over the city. It can, at times, be used with numerals: He is over 50. But more than is usually better with quantity amounts: The chapter collected more than 2,000 pounds of food.

O OK, OK’d, OK’ing, OKs All spellings are acceptable, but avoid in formal writing. Not okay. online, offline Do not hyphenate the adjective form for the computer connection term. Two words in all other cases. See also email, Internet, website and World Wide Web.

principal, principle Principal is a noun and adjective meaning someone or something first in rank, authority, importance or degree: He is the school principal. He was the principal player in the trade. Principle is a noun that means a fundamental truth, law, doctrine or motivating force: The rules exist to protect the principles and integrity of the Fraternity.

R raised, reared Animals and plants are raised, people are reared. recur, recurred, recurring Not reoccur. resume, résumé Resume is a verb meaning to continue, résumé is a noun. roommate One word, no hyphen.


COMMONLY MISUSED WORDS S semiannual, semimonthly, semiweekly Twice a year, month and week, respectively. Semiannual is a synonym for semiyearly and biannual. Do not confuse that with biennial, which means every two years. See also prefixes. shall, will Use shall to express determination: We shall win Greek Week. Either shall or will may be used in first-person constructions that do not emphasize determination: We shall hold a meeting. We will hold a meeting. For second- and thirdperson constructions, use will unless determination is stressed: You will like it. He will not be pleased. syllabus, syllabuses Not syllabi.

T

that, which (pronouns) Use that and which in referring to inanimate objects and to animals without a name. Use that for essential clauses, important to the meaning of a sentence, and without commas: I remember the day that we met. Use which for nonessential clauses, where the pronoun is less necessary, and use commas: The team, which finished last a year ago, is in first place. See also essential clauses, nonessential clauses. their, there, they’re Their is a possessive pronoun: They went to their house. There is an adverb indicating direction: We went there for dinner. There also is used with the force of a pronoun for impersonal constructions in which the real subject follows the verb: There is no food on the table. They’re is a contraction for they are. to, too, two To is a preposition; too is an adverb meaning also or a lot; two is a number.

teammate, teamwork One word, no hyphen. than, then Than is a conjunction used in comparisons; then is an adverb denoting time. That pizza is more than I can eat. Paul laughed, and then we recognized him. that (conjunction) Use the conjunction that to introduce a dependent clause if the sentence sounds or looks awkward without it. That may be omitted when a dependent clause immediately follows a form of the verb to say: The president said he had signed the bill. That should be used when a time element intervenes between the verb and the dependent clause: The president said Monday that he had signed the bill. When in doubt, include that. Omission can hurt. Inclusion never does.

toward Not towards. T-shirt Capitalize the t.

U United States Spell out when used as a noun. Use periods in the abbreviation, U.S. within texts. In headlines, it’s US (no periods).

V

W weather, whether Weather means the physical elements such as snow and rain. Whether is used to introduce the first of two or more alternatives. website A location on the World Wide Web that maintains one or more pages at a specific address. Also, webcam, webcast and webmaster. But for terms with separate words, Web is uppercase: Web page and Web feed. See also email, internet, online and World Wide Web. who’s, whose Who’s is a contraction for who is, not a possessive: Who’s there? Whose is the possessive: I do not know whose coat it is. within Avoid within as a substitute for in: There is good morale in the Fraternity. World Wide Web Always capitalize. It is preferred to use the Internet. See also email, internet, online and website. worldwide No hyphen.

Y your, you’re Your is the possessive case of you: Your fraternity education program is improving. You’re is the contraction for you are: You’re right on time for the officer meeting.

VIP, VIPs Acceptable in all references for very important person(s). voicemail One word.

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PROOFREADER’S MARKS

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PROOFREADER’S MARKS

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Beta Theta Pi Foundation & Administrative Office | 5134 Bonham Road | PO Box 6277 | Oxford, Ohio 45056 | 800.800.2382 | beta.org


Beta Theta Pi - 2016 Style Guide