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AIESEC Kyrgyzstan MEMBER COMMITTEE EXECUTIVE BOARD 2013/2014

Job Descriptions

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Content:

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MC Structure and main responsibilities

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MCP’s Role and Responsibilities

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MCVP OGX’s Role and Responsibilities

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MCVP ICX’s Role and Responsibilities

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MCVP TM’s Role and Responsibilities

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MCVP Comm&PR’s Role and Responsibilities

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MCVP BD’s Role and Responsibilities

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FAQs

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Contact Information


MC 13/14 Structure MCP MCVP OGX ¦ MCVP ICX ¦ MCVP TM ¦ MCVP Comm ¦ MCVP BD

General MC Responsibilities Each MCVP has the following responsibilities as a part of her role: • Create and implement National Strategy and Direction (Adapt and deliver global and GN strategies in FA to the National level) • Ensure the implementation of FA processes in the LCs through leading LCVP team (coaching, education, functional meetings, conference cycle etc.) • Ensure the systematic knowledge management of functional area and its transitioning (through myaiesec.net etc.) • Participate in MC meetings and team days • Manage national conferences and events (each MCVP will have role of conference/agenda manager) • Prepare and run transition • Participate and contribute to the Global FA Network • Coordinate, support and track NST of FA

Knowledge

Experience

Skills

✓AIESEC history and AIESEC

✓Team leading XP

✓ Public speaking and

way

✓LCVP / OCP / Coordinator XP

presentation skills

✓AIESEC 2015

✓International Experience

✓ Coaching skills

✓External and internal realities

✓Training / Facilitating XP

✓Training and Facilitating skills

✓National compendium

✓Time management

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Role of MCP The main role of Member Committee President (MCP) is to facilitate the process of setting direction of AIESEC in Kyrgyzstan by defining the relevant products for our market and developing right strategy for its growth. MCP is responsible for strategic development, relevance and competitiveness of the organization in short and long term. As a leader and coach of the Member Committee (MC) team, the MCP is responsible for the development of national Bernara Bakhtiiar MCP 13/14 of AIESEC in Kyrgyzstan

strategies and country direction, maintaining operations and coordinating/tracking the activities and projects of the MC and Local Commitees (LCs).

Role of MCP is to empower, guide and involve members (strong emphasize on LCPs) and demonstrate alignment with our organizational goals and values. The President presents Member Committee and AIESEC Kyrgyzstan at global and national external events to enhance the credibility of AIESEC and contact with business society, government and youth. The MCP is responsible to carry out the decisions of the national, regional and global legislative meetings. President is the ultimate decision maker of the Member Committee. MCP together with the MC Finance Responsible is responsible for the financial control of AIESEC in Kyrgyzstan. . Accountable to ✓National Plenary ✓Global Plenary ✓AIESEC International

Holding Accountability

Cooperate with

✓Member Committee ✓National Support Team ✓LCPs ✓CEE GN at Legislative

✓MC members

meetings ✓AI at Global Legislative meetings

✓MCPs

✓LCPs ✓LCs ✓BoA ✓AI 4


Responsibilities of MCP Area

Description

Strategy and direction

‣ Ensure continius progress of AIESEC in Kyrgyzstan towards AIESEC 2015 vision and goals ‣ Align strategy for the term with 2015 direction

National Planning

‣ Develop National strategy based on direction of AIESEC in Kyrgyzstan relevat in our reality and external environment ‣ Ensure development of strategic plans by each MCVP and alignment with the common National Strategy ‣ Track execution of National Strategy on MC and LC levels ‣ Adapt and implement Global and GN strategies to the National Level ‣ Plan and track execution of the National budget

Team management

‣ Create common purpose, vision and mission of the MC team with MCVPs ‣ Facilitate MC planning process ‣ Manage and track MCVPs perfomance on weekly basis ‣ Deliver MC meetings and team days ‣ Ensure education and trainins needed for the team and individual members ‣ Ensure positive working environment

National Plenary management

‣ Delivery of National Strategy to the National Plenary and ensure alignment of LCs towards it ‣ Assist LC in planning and plans delivery ‣ Provide LCPs with necessary knowledge ‣ Update and LCPs with Global, National and Regional strategies, changes and all relevant information ‣ Deliver legislative meetings ‣ Ensure adherence to National Compendium

Representative of AIESEC in Kyrgyzstan and Member Committee

‣ Represent AIESEC at external events ‣ Build and manage relationships between AIESEC in Kyrgyzstan and Alumni Association, BoA and any other organization, potential partner of AIESEC in Kyrgyzstan ‣ Represent AIESEC Kyrgyzstan at the Global Plenary ‣ Agree on main partnerships with National Partners and track its delivery ‣ Solving any conflicts appearing during the term and represent AIESEC Kyrgyzstan interests there

Legality

‣ Ensure right financial management of cash flow and realized vs. planned budget with MC Finance responsible ‣ Meet BoA on quarterly basis, prepare agenda with the Chair of BoA and MC team, ensure follow ups of meetings, ensure clear understanding of AIESEC among BoA

Measures of Success

Knowledge

% of Team Goals achievement % of National Projects realized Recognition and exposure of AIESEC Kyrgyzstan

Organizational purpose and values 2015 vision and evolution AIESEC history

Number of people applying for MCP and MC 14/15

Global and national strategies Financial management

Key Learning Areas Leadership development Team management Strategy management Multitasking and management of multiple stakeholders Business / International Network

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Role and Responsibilities of MCVP OGX The main role of MCVP Outgoing Exchange (OGX) is to run and evolve all processes associated with Outgoing Exchange. MCVP creates strategic development and esnure sustainable development of both products, related to Outgoing Exchange - oGCDP and oGIP. MCVP coaches LCVPs of FA and drive growth of the program. Role includes tracking and evaluation of processes and operations on national and local levels. Main responsibilities of OGX are Cholpon Turganbaeva MCVP OGX 13/14 of AIESEC in Kyrgyzstan

following: pipeline management, supply and demand management, strategic development of FA, C2C partnerships and management of FA’s LCVPs team.

Area

Description

National Guidance

‣ Participate in national plan development, define national focus ares ‣ Adapt Global and GN strategies to the National level ‣ Ensure synergy of FAs to achieve national plan goals ‣ Manage NSTs and CEED ‣ Ensure effective structure of FA on local level

Exchange growth

‣ National pipeline management, S&D, C2C partnerships ‣ Work with consular offices and embassies for establishing cooperation ‣ Analyze result of strategies and initiatives and create new ones to ensure growth of FA ‣ Market, reality, opportunities analysis (based on GCP, BCP and market research) ‣ XPP & Case solving ‣ Digitalize work by using myaiesec.net, Podio

LCVPs team management

‣ Assist VPs in planning and tracking ‣ Provide necessary knowledge to VPs ‣ Prepare and run individual meetings with each VP OGX ‣ Coach and track LCVPs and the goals achievement ‣ Update VPs with Global, GN and National strategies and other relevant information

Measures of Success

Accountable to MCP

# of EPs realized Budget achievement of OGX Absolute and relative growth of oGCDP and oGIP

Holding Accountability to MC,

# of T+X realized NPS score

GST and AI

NST, LCVPs oGCDP and oGIP Cooparate with LCVPs, MC, LCs, MCVPs on Global level,

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Role and Responsibilities of MCVP ICX The main role of MCVP Incoming Exchange (ICX) is to run and evolve all processes associated with Incoming Exchange. MCVP creates strategic development and ensure sustainable development of both products, related to Incoming Exchange - iGCDP and iGIP. MCVP coaches LCVPs of FA and drive growth of the program. Role includes tracking and evaluation of processes and operations on national and local levels. Main responsibilities of ICX are following: pipeline Gulnoza Khodizoda MCVP ICXX 13/14 of AIESEC in Kyrgyzstan

management, supply and demand management, strategic development of FA, C2C partnerships and management of FA’s LCVPs team.

Area

Description

National Guidance

‣ Participate in national plan development ‣ Define national sub-products and ensure its impelementation on national and local levels ‣ Adapt Global and GN strategies to the National level ‣ Ensure synergy of FAs to achieve national plan goals ‣ Manage NSTs and CEED ‣ Ensure effective structure of FA on local level

Exchange growth

‣ National pipeline management, S&D, C2C partnerships ‣ National Sales Department management with MCVP BD ‣ Manage the accounts of all national exchange partners and promise delivery ‣ Final responsible for providing all necessary services for interns realized with National Exchange Partners ‣ Analyze result of strategies and initiatives and create new ones to ensure growth of FA , create National Social projects and package ‣ Promote KG on international level (promo campaigns, promo materials) ‣ XPP & Case solving ‣ Digitalize work by using myaiesec.net, Podio

Legality of ICX

‣ Provide all necessary knowledge about legal aspect of incoming exchange to LCs, partners, interns ‣ Communicate and work with government to establsih cooperation and ensure right legal status for interns ‣ Case solving by working with government

LCVPs team management

‣ Assist VPs in planning and tracking ‣ Provide necessary knowledge to VPs and run individual meetings with each VP ‣ Coach and track LCVPs and the goals achievement ‣ Update VPs with Global, GN and National strategies and other relevant information

Measures of Success

Accountable to MCP

# of MC TNs realized # of LC TNs realized

Holding Accountability to MC, NST,

Budget achievement of ICX Absolute and relative growth of iGCDP and iGIP NPS score

LCVPs iGCDP and iGIP Cooparate with LCVPs, MC, LCs, MCVPs on Global level, GST and AI 7


Role and Responsibilities of MCVP TM The main role of MCVP Talent Management (TM) is to ensure high quality AIESEC Experiences in Team Members and Team Leader Programmes to support growth of Exchange. MCVP TM is responsible for development of Talent Management and related processes and assit with implementation of them on local level. The main result is to create and deliver great experiences (XPs) in TM and TL programmes and number of T+X XPs. Yulia Tokareva MCVP TM 13/14 of AIESEC in Kyrgyzstan

Area

Description

National Guidance

‣ Participate in national plan development and define focus areas ‣ Adapt Global and GN strategies to the National level ‣ Ensure synergy of FAs to achieve national plan goals ‣ In work with other FAs create and design National Education Cycle ‣ Manage NSTs and CEED ‣ Ensure effective structure of FA on local level

TMP/TLP

‣ Develop content of the programmes ‣ Driving multiple experiences of our members (T+X) ‣ Create and implement strategies for TMP/TLP ‣ Track and evaluate development of TMP/TLP ‣ Support and track membership recruitment, education and preparation ‣ Track retention rate

LCVPs team management

‣ Assist VPs in planning and tracking ‣ Provide necessary knowledge to VPs ‣ Coach and track LCVPs and the goals achievement ‣ Update VPs with Global, GN and National strategies and other relevant information ‣ Prepare and run individual meetings with each VP TM

Measures of Success

Accountable to MCP

# of TMP participants realized # of TLP participants realized Retention Rates in TMP/TLP Number of T+X

Holding Accountability to MC,

NPS score of TMP/TLP

GST and AI

NST, LCVPs TM Cooparate with LCVPs, MC, LCs, MCVPs on Global level,

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Role and Responsibilities of MCVP Comm & PR The main role of MCVP Communications and Public Relations (Comm&PR) is to support growth of AIESEC in Kyrgyzstan by proper external and internal communication through difference channels. Role includes providing clear uderstanding of AIESEC to our stakeholders and ensuring that AIESEC is being recognized as Leadership and Exchange Opportunities for young people. MCVP Comm and PR is responsible for management of national promotion strategy for recruitments. Role includes proper internal communicaton, promotion of National projects and events as well as managing media Aisulu Melisbek MCVP Comm/PR 13/14 of appearances on national level and promotion of AIESEC AIESEC in Kyrgyzstan Kyrgyzstan on local and global levels. Area

Description

National Guidance

‣ Participate in national plan development and define focus areas ‣ Adapt Global and GN strategies to the National level ‣ Ensure synergy of FAs to achieve national plan goals ‣ National Recruitment promotion campaigns and any other promotion campaign planning, designing and implementing ‣ Create MC Communications plan, which will be used by LCs ‣ Ensure effective structure of FA on local level

Internal and External Communication

‣ Work with MCVPs to create national promotion campaigns to achieve goals ‣ Promotion of entity in the network ‣ National Newsletter edition ‣ Managing internal and external communication channels (FB, TW, YT, Diesel Forum, Podio, myaiesec.net etc) ‣ National Recruitments design and implementation ‣ Manage www.aiesec.kg ‣ Create National Marketing Materials aligned to the brand ‣ Ensure proper brand experience

LCVPs team management

‣ Assist VPs in planning and tracking ‣ Provide necessary knowledge to VPs ‣ Coach and track LCVPs and the goals achievement ‣ Update VPs with Global, GN and National strategies and other relevant information ‣ Prepare and run individual meetings with each VP Comms

Measures of Success

Accountable to MCP

# of Applicants for TM and OGX # of media appearances # of media partners # of website visiors and online

Holding Accountability to MC,

channels subscribers

GST and AI

NST, LCVPs Comm and PR Cooparate with LCVPs, MC, LCs, MCVPs on Global level, 9


Role and Responsibilities of MCVP BD The main role of MCVP Business Development (BD) is to ensure financial sustainability of MC and high quality partnerships with current and potentional National Partners. MCVP BD develops national product portfolio and assist LCs to develop sales departments by providing all necessary knowledge and trainings. VP BD is responsible for quality selling of all AIESEC Kyrgyzstan products. Role includes managing National Dinara Nazarmatova MCVP BD 13/14 of AIESEC in Kyrgyzstan

Sales Department with MCVP ICX.

Area

Description

National Guidance

‣ Participate in national plan development and define focus areas ‣ Adapt Global and GN strategies to the National level ‣ Work with MCVP OGX and ICX to ensure financial sustainability of MC budget

National Partnerships management

‣ Raise and re-raise partners for AIESEC Kyrgyzstan ‣ Expand CSR raising on national and local levels ‣ Run activities promoting integration between AIESEC and partners ‣ Keep the history of contracts, proposals, reports, bills etc ‣ Keep contacts and relationships wшер partners ‣ Extend business network of AIESEC Kyrgyzstan ‣ Hold accounts of National Partnerships and ensure quality services

National Sales Department

‣ Design core national products and initiatives ‣ Deliver proper education on BD and ER on national and local levels ‣ Ensure that LCs are following National ER principles ‣ Ensure financial sustainability of National projects and events

MC Budget

‣ Participate in MC budget planning and create raising plan ‣ Weekly track raising together with MCP and MC Finance responsiblу (MCVP OGX) ‣ Create and develop National raising plan and report to MC

Measures of Success

Accountable to MCP

Money raised % of MC budget coverage # of contracts signed and resigned # of CSR projects sold

Holding Accountability to MC,

Satisfaction of National Partners

GST and AI

NST, National Sales department Cooparate with LCVPs, MC, LCs, MCVPs on Global level, 10


FAQs: 1. What is MC? Member Committee is Top Executive Board of AIESEC country. There is only AIESEC International higher than MC. MC is responsible for national strategy creation, implementation and delivery; country development plan; LC coaching; preparing and facilitating national conferences. Find more on page 3 - General responsibilities of MC. 2. What are the differences between MC and LC? MC works on national level and LC on local. MC is responsible for strategic development and LCs are the ones who do operations and run processes according to national strategy. 3. What is MC doing in the office? In the office MC team works on creating strategies and plans, tracking and evaluating current states of products, creating new initiatives, which will ensure growth of ELD programmes. Find more in individual JDs of MC members. 4. Does current MC work full time or part time? Current MC team 13/14 is working part time as VPs are full time students. MC works 6 days per week. Working time in the office mainly lasts from afternoon (2-3pm) to the late evening (10 pm). In urgent cases, MC works from the morning to the late night, including Sundays. 5. Does AIESEC cover participation in international conferences? AIESEC doesn’t cover fees or ticket costs for any international conferences, except of International Congress, which is the most important conference in AIESEC world. MC budget may cover up to 30% of the IC fee (depends on current financial state). 6. Why doesn t MC come to LCMs? LCM is Local Committee meeting, when all members of this Local Committee gather together to get main updates of LC, listen to the reports, run different activities and spend some quality time together. MC as different body from LC level does not need to come to LCMs, but sometimes MCVPs can attend to present news from MC or deliver training. 7. Why don t MCVPs work with all members? MCVPs are working with their LCVPs and LCVPs by-turn work with members of their LCs. It comes from the JD, capacity and structure management as MC Executive Board is mainly working with LC Executive Board. There are special trainings and meetings when MC members have touch points with all members. 8. How to become MC? Member Committee President and Vice-Presidents are elected on National Conference in the middle of January. To run for MC, candidates has to be Full Member of AIESEC in Kyrgyzstan, who were or are currently on the official position in AIESEC in Kyrgyzstan (OCP, LCEB, National Team members).

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Contact information: We would love to hear from you! Contact us via email address: AIESEC Kyrgyzstan - kyrgyzstan.aiesec@gmail.com Bernara Bakhtiiar, MCP 13/14 - bernara.bakhtiiar@aiesec.net Cholpon Turganbaeva, MCVP OGX 13/14 - cholpon.turganbaeva@aiesec.net Gulnoza Khodizoda, MCVP ICX 13/14 - gulnoza.khodizoda@aiesec.net Yulia Tokareva, MCVP TM 13/14 - iuliia.tokareva@aiesec.net Aisuli Melisbek, MCVP Comm & PR 13/14 - aisulu.melisbek@aiesec.net Dinara Nazarmatova, MCVP BD 13/14 - dinara.nazarmatova@aiesec.net

Visit, like and share: Facebook: AIESEC Kyrgyzstan - https://www.facebook.com/aiesec.kyrgyzstan AIESEC KG’s MC page - https://www.facebook.com/MCTeamKyrgyzstan Twitter: AIESEC in Kyrgyzstan - https://twitter.com/AIESECinKG Youtube: AIESEC in Kyrgyzstan - http://www.youtube.com/aiesecinkyrgyzstan MC 13/14 m!sion:

Innovate, Illuminate and In"ire!

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AIESEC in Kyrgyzstan, MC 13/14 Job Description