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Request for Proposal ENVIRONMENTAL SPECIALIST ASSIGNED TO THE CARIBBEAN LEADERSHIP PROJECT COUNTRY: REGIONAL


CARIBBEAN LEADERSHIP PROJECT

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Request for Proposal

INFORMATION TO CONSULTANTS 1. Introduction 1.1

Consultants are invited to submit a Technical and Financial Proposal, for consulting services to provide information and advice on environmental sustainability issues, practices, and policies relevant to economic development, regional integration and other significant issues commanding the attention of leaders in the civil service in the twelve countries participating in the Caribbean Leadership Project (CLP). The proposal will be the basis for contract negotiations and ultimately for a signed special services agreement with the Cave Hill School of Business/University of the West Indies (CHSB/UWI).

1.2

The assignment shall be implemented in accordance with the scope outlined in the Terms of Reference. Please note that: (i) the costs of preparing the proposal and of negotiating the contract are not reimbursable as a direct cost of the assignment; and (ii) CHSB/UWI is not bound to accept any of the proposals submitted.

1.3

CHSB/UWI’s policy requires that consultants provide professional, objective, impartial advice and at all times hold CHSB/UWI’s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Consultants shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of CHSB/UWI.

2. Preparation of Technical and Financial Proposal 2.1

Consultants are requested to submit two separate proposals using Standard English – a Technical Proposal and a Financial Proposal.

2.2

In preparing the Proposal, consultants are expected to examine the documents constituting this RFP in detail. Material deficiencies in providing the information requested may result in rejection of a proposal.

2.3

The Technical Proposal shall provide the following information: (i) (ii) (iii) (iv) (v)

A brief description of the consultant’s recent experience on comparable assignments Any comments or suggestions on the Terms of Reference A detailed description of services and work plan for performing the assignment Recent CV of consultant A detailed description of the proposed methodology

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Request for Proposal

2.4

The Financial Proposal should list all costs associated with the assignment. If appropriate, these costs should be broken down by activity.

3. Submission, Receipt, and Opening of Proposals 3.1

The completed Technical and Financial Proposals must be submitted via email as two separate documents/files to info@caribbeanleadership.org no later than 4:30 p.m. (Barbados time) on November 30th, 2012. Any proposal received after the time for submission of proposals shall not be evaluated.

4. Proposal Evaluation 4.1

An evaluation committee, appointed by CHSB/UWI will evaluate the proposals on the basis of their responsiveness to the Terms of Reference.

4.2

After the evaluation of quality is completed, CHSB/UWI shall notify those consultants whose proposals did not meet the minimum qualifying mark or were considered non-responsive to the RFP and Terms of Reference.

5. Negotiations 5.1

Negotiations will include a discussion of the Technical and Financial Proposals, the proposed methodology (work plan), and any suggestions made by the consultant/firm to improve the Terms of Reference. The agreed work plan and final Terms of Reference will then be incorporated in the special services agreement with CHSB/UWI.

6. Award of Contract 6.1

The contract will be awarded following negotiations.

6.2

The consultant is expected to commence the assignment on the date specified in the schedule.

7. Confidentiality 7.1

Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the consultants who submitted the proposals or to other persons not officially concerned with the process, until the successful consultant has been notified that it has been awarded the contract.

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CARIBBEAN LEADERSHIP PROJECT

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Request for Proposal

TERMS OF REFERENCE Title: Environmental Specialist Objective: To provide information and advice on environmental sustainability issues, practices, and policies relevant to economic development, regional integration and other significant issues commanding the attention of leaders in the civil service in the twelve countries participating in the Caribbean Leadership Project. Background: Project Overview The Caribbean Leadership Project (CLP) is a seven-year project funded by the Canadian International Development Agency (CIDA) to support the leadership and economic development training needs of regional and national public sectors in twelve (12) CARICOM countries. The countries participating in the project are Antigua & Barbuda, Barbados, Belize, Dominica, Grenada, Guyana, Jamaica, St. Lucia, St. Kitts & Nevis, St. Vincent & the Grenadines, Suriname and Trinidad & Tobago. The CLP’s executing agency is the Canada School of Public Service (CSPS) while the Regional Project Office (RPO) is hosted by The Cave Hill School of Business/The University of the West Indies (CHSB/UWI) in Barbados. The purpose of CLP is to strengthen the capacity of future leaders in the Caribbean to contribute more effectively to regional integration and economic growth and support gendersensitive public sector reform. In this context, CLP is composed of the following five components: 1. 2. 3. 4. 5.

Leadership Development Program (LDP) Enabling Environment Research Continuous Learning and Development Network Communities of Practice

The CLP is committed to a collaborative approach in the design, development and delivery of a regionally relevant, multi-faceted and sustainable public service leadership development programme for the Caribbean Region. The first phase of the CLP will start with the comprehensive leadership development programme for senior public service executives at Level 11 . The second phase will target the learning needs and priorities for Levels 2 and 3. The 1

The 12 countries participating in the project use different terms for the hierarchical levels in the public service. For the purposes of this project, we will refer to Level 1 as the level in the public service that reports directly to a Minister. Level 2 is the level that reports to Level 1, regardless of whether they are in the technical or administrative stream. Level 3 reports to Level 2.

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CARIBBEAN LEADERSHIP PROJECT

Request for Proposal

CLP decision-making framework which establishes how project decisions are made will be supported by: 



The Project Steering Committee (PSC), representing stakeholders across the Caribbean Region and Canada, which will oversee the broad governance environment and provide strategic direction and policy guidance to the Project Director; and The Technical Working Group (TWG) will provide expert advice and feedback to the PSC. The TWG will foster communication, interaction and collaboration and will enrich the development and implementation of the CLP through their collective knowledgebase and experience.

Scope: The CLP Environmental Specialist will act as the principal resource on environmental sustainability issues, practices, and policies relevant to leaders in the civil service in the participating countries. The consultant will provide expert advice and recommendations to the CLP, to ensure that relevant strategies are implemented and objectives are achieved. The assignment will be on a part-time basis; while the expected level of effort will be approximately 44 days per year, the specific level of effort will be determined each year in the Annual Workplan.

Tasks/Technical Specifications: The consultant will: i.

Provide a clear and complete discussion of how and why environmental strategies are relevant in the context of a Caribbean Leadership Project;

ii.

Provide input and advice on environmental issues in order to assist the CLP in attaining its expected results;

iii.

Recommend indicators, activities, and mitigating strategies where problems are identified;

iv.

Identify opportunities and constraints for the consideration of environmental concerns as part of decision-making in the Caribbean civil service;

v.

Participate in the TWG meetings as required and act as the principal resource on environmental sustainability issues, practices, trends and policies relevant to the Caribbean; 11/7/2012


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CARIBBEAN LEADERSHIP PROJECT

Request for Proposal

vi.

Provide specific recommendations for CLP to integrate environmental sustainability into the content of the learning programmes and in all other aspects of the Project;

vii.

Support LDP participants and other senior decision-makers to develop and improve skills to analyse environment as a cross-cutting theme;

viii.

Ensure that leaders and future leaders fully understand and are actively committed to supporting principles of environmental sustainability; and

ix.

Advise the Project Team on measures that can be taken to reduce the environmental impacts of project operations.

Also, on the basis of information already available in studies, reports, and surveys recently prepared and pertaining to the Caribbean, the consultant will: i.

Identify environmental issues that need to be incorporated in the delivery of the CLP’s curriculum; as well as good practices, lessons learnt and country strategies enabling environmental sustainability in the participating countries;

ii.

Refine the environmental strategy contained in the Project Approval Document and contribute to the strategy and baseline information requirements for the PIP;

iii.

Follow-up on and support the implementation of environmental awareness activities targeted at leaders on a part-time basis estimated at two months in the first year and on an as-needed basis thereafter;

iv.

Advise the Project Director on all aspects related to environmental sustainability;

v.

Support the CLP Subject-matter Specialists regarding the inclusion of environmental material in the preparation and delivery of their learning activities; and

vi.

Raise environmental awareness as it relates to international and regional commitments including but not limited to the Millennium Development Goal 7 (MDG 7), the United Nations Framework Convention on Climate Change (UNFCCC) and Caribbean Development Bank (CDB).

Deliverables 

Environment Strategy to be incorporated into the Project Implementation Plan; 11/7/2012


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CARIBBEAN LEADERSHIP PROJECT

Request for Proposal

  

 

Presentation on environmental issues and recommendations for incorporating said issues in the delivery of the CLP’s curriculum; Report detailing good practices, lessons learnt and country strategies related to enabling environmental sustainability with particular emphasis on small island developing states; Ongoing support and guidance geared towards ensuring that environmental sustainability is fully integrated into all CLP programmatic and project management activities; Meetings as warranted with the Technical Working Group; and Advice to Project Director on issues related to environmental sustainability.

CONTACT INFORMATION Any questions regarding the Terms of Reference or contractual terms and conditions or proposal format must be directed to:

Name

Joan H. Underwood Regional Project Manager

Address

Caribbean Leadership Project c/o Cave Hill School of Business University of the West Indies Cave Hill Campus P.O. Box 64 Bridgetown, BB11000, Barbados

Telephone

(246) 424 7731 or 230-7492

Email

joan.underwood@caribbeanleadership.org

11/7/2012

Request For Proposal  

Looking for Environmental Specialist Assigned to The Caribbean Leadership Project

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