Christ Centered. Mission Driven. Since 1982
N O T L BE TIAN S I R H C H T U O Y R E T N CE 2018 After School Parent Handbook
Welcome! In 1975, two local businessmen, Jerry Brentham and Roy Wood, became convinced that due to a lack of constructive alternatives, too many of the area youth found themselves getting into trouble. Much of the time they were lacking direction, roaming the streets, and getting into trouble because they had too much time on their hands and nothing constructive to do. All of their prayers, patience and persistence paid off in June of 1982, when the Belton Christian Youth Center began operations in a local elementary school gymnasium. Response from the community far exceeded their expectations and at the request of parents and the community, BCYC's programs were expanded to year round. In 1999, BCYC opened up it's flagship club at its current location and the facility has been thriving ever since! Belton Christian Youth Center continues to grow, with approximately 30,000 square feet of facility space, serving over 1,200 students annually at our main site and Temple Charter location. Our mission is to provide care and promote Christian values through education and recreation in order to enhance the potential of all youth.
2018 Calendar January 1 - New Year's Day - BCYC Closed 2- All Day Out - BCYC Open 7:00 a.m. - 6:00 p.m. (please provide a lunch) 3 - All Day Out - NOLAN CREEK ONLY - 7:00 a.m. to 6:00 p.m.; BISD/KISD/CTCS program 3:00 p.m. - 6:00 p.m. 15- Martin Luther King Day - BCYC Open 7:00 a.m. - 6:00 p.m. February 7 - Valentine's Candy Grams Fundraiser 14 - Valentine's Candy Grams delivered - Happy Valentine's Day! 19 - President's Day - BCYC Open 7:00 a.m. - 6:00 p.m. March 12 - 16: Spring Break - BCYC Open 7:00 a.m. - 6:00 p.m. 31 - Breakfast with the Easter Bunny April 12 - All STAARs Party/Celebration May 26 - Memorial Day - JAM in the Park @ BCYC 31 - BCYC Closed for Summer Staff Training June 1- BCYC closed for Summer Staff Training 4 - First day of Summer Programming July 4 - BCYC Closed August 10 - Last day of Summer Programming 13 - 17: BCYC Closed for After School Staff Training
Code of Conduct One of the Belton Christian Youth Center’s core beliefs is to provide a safe place to learn and grow. Positive attitudes keep the Club fun. Below are some simple guidelines members are expected to follow… ➢ Respect Yourself ➢ Play fair and be honest ➢ Applaud the efforts of others ➢ Avoid inappropriate language ➢ Dress appropriately at all times ➢ Running is reserved for athletics ➢ Check in each day upon arrival to the Club ➢ Be respectful of the Staff ➢ Resolve disagreements in a positive way ➢ Listen during appropriate times and assemblies ➢ Be respectful of other members and their property ➢ Participate only in program areas open to your assigned group ➢ Take care of YOUR Club facility, grounds, and equipment
Membership dues The monthly membership dues are $120.00 for the after school program and are due on the first of each month. Payment plans and arrangements can be made by communicating with our accounts manager, Mrs. Susan Hammack. Any outstanding payments that have not been made by the 15th of the month will be subject to a $40 late fee. Failure to pay your membership dues could result in the loss of your membership. It is your responsibility to stay up-to-date with your account. If you have any questions about your payments, please speak with Mrs. Susan.
Rules of BCYC 1- No alcohol or tobacco is allowed on BCYC property. 2- No cursing, profanity, or abusive language is permitted. If you are caught excessively cursing, you will be suspended from the program for 1-2 days. 3- No fighting! Any party involved in a fight will be counseled with parents and a mandatory 2-day suspension given. 4- No running in the building unless deemed appropriate by the staff or in a designated area 5- Take care of the equipment! Parents will be responsible for items or property damaged or destroyed by their child 6- Food or drink will not be allowed in the building except in the cafeteria or during special events, such as movie days. Gum is not allowed in any BCYC room 7- Daily transportation arrangements should be discussed with your child to ensure they are departing with the appropriate authorized person. All parents must fill out a Child Pick-up form that will stay on file with our Back Desk Administrator for daily pick up. 8- We maintain a lost & found but any items left over two weeks will be donated to local charities. Please keep up with your childâ€™s lost and found items! 9- Members going on a field trip MUST leave and return with the club! 10 - Parents MUST not drop off your child prior to the opening of our facilities. When you are dropping off, a parent of guardian MUST walk the child back to the program and drop off their child. This is to ensure they walk into the program and are dropped off safely. PARENTS MUST NOT DROP THEIR CHILD OFF AT THE PAVILION AND LEAVE THE PREMISES.
Homework Assistance Program (HAP) BCYC does offer a homework assistance program during the after school program on Monday through Thursday. Due to the large number of students at our facility, we do not require that all students attend HAP, however if a child is failing a class or subject, we can mandate their attendance to HAP but we must have parental consent.
Club Hours & holidays BCYC is open Monday through Friday from 3:00 p.m. to 6:00 p.m. on regular school days and 7:00 a.m. to 6:00 p.m. on school holidays. On days when school releases early we will be open from 12:00 p.m. to 6:00 p.m. BCYC will be closed on Club-recognized holidays including: New Years Eve/Day Good Friday Labor Day Independence Day Thanksgiving Day Black Friday Christmas Eve Christmas Day Additionally there may be days when it is necessary to close the club due to unforeseen circumstances, such as training, emergency repairs, inclement weather, etc. When these situations arise, we will do our best to inform you as early as possible so as to mitigate any inconvenience this may cause. The Club will not be open on days that the local school district is closed due to bad weather.
Drop Off / Pick Up Procedures Starting January 1st, 2018, you MUST escort your child to the program and check them in at the back desk when you are dropping off. This is to ensure that your child reaches the program safely and you are given any and all pertinent information. This is MANDATORY! Please make time to include this in your morning drop off/afternoon drop off routine. Our normal program begins at 3:00 pm each day. If your child is being dropped off rather than being transported by BCYC please do not drop them off any earlier than 3:00 pm. We will not have program staff on site to supervise them until that time. When picking up your child please do not park in the fire lane by the pavilion. Parents or designated guardians must park in the lot, in a spot and go to the back building to have their child called over the intercom if you are picking up between the hours of 3:00 p.m. and 5:30 p.m. If you are picking up your child after 5:30, they will be at the pavilion with program staff and escorted to your car for dismissal. Starting January 1st, 2018, all students MUST have a Child Pick Up form completed and signed by their parent or guardian. This is to ensure that students are leaving with the appropriate and designated guardian. Persons under the age of 18 will no longer be permitted to pick up children. While we are not a licensed facility and cannot ask to see Identification because of this, this form ensures the safety of your child at pick-up time. Anyone not on the list will result in a phone call being made home for confirmation, but please try to call us to inform us of any pick-up changes.
Phones and Personal Belongings
Our phones are for Club business only. Members will only be allowed phone usage on a limited basis. Our lines need to remain open in the event of an emergency. Please make any necessary arrangements BEFORE your child comes to the Club so that you do not have to call the Club and your child does not have to call you. Students may bring a phone, however please discuss with your child how to appropriately use and store their phone. Again, we ask that phones not become a distraction during programming. If phones are being used inappropriately or becoming a distraction our staff will collect the phone and give it to the parent during pick up time. All personal belongings brought into the Club by a youth are the responsibility of that youth. The Belton Christian Youth Center is NOT responsible for lost, damaged or stolen items. Necessary items, such as backpacks and jackets should be clearly marked with the memberâ€™s name. Items that are not collected or our lost-and-found in a timely fashion will be donated to a local charity. Handheld devices such as tablets and video games are strongly discouraged, however, if students choose to bring them, we ask that they not bring them out during program time so they can be engaged in the activity. Free time will be allotted at the end of the programming day for club members to use these items. If they become a distraction during program, similarly to cell phones, they will be taken up and given back to parents at pick up time. Members are discouraged from bringing cell phones, I-Pods, Handheld Games, and similar items.
The Club is NOT RESPONSIBLE for personal items brought into the Club that may be lost, stolen, or damaged.
Medication and Accidents The Belton Christian Youth Center urges parents to schedule any necessary medication that needs to be taken, outside of Club attendance. If Club members must take medication during club hours, it must be done so in accordance with our “Prescription Medication Policy.” All medicine must be given to the front office and be self administered by your child. There are no exceptions to this policy. Please call the office for more information if needed. BCYC. strives to maintain a safe and secure environment. There is an assumed risk in many of our core programs including but not limited to sports. Our trained staff is attentive to providing the safest environment possible. The completed membership authorizes the Club staff to seek medical treatment for a member, if necessary, and that any associated costs for such care is the responsibility of the parent or guardian. The Belton Christian Youth Center does NOT provide medical insurance for members. In the event a member requires serious medical attention, the staff will call 911 immediately and THEN call the parents/guardians or alternative emergency contacts. This is one more reason why updated contact information is your responsibility and is crucial to your child’s well being. Any and all suspected transferable infestations or transmittable contagious conditions will be addressed fully in the following manner and without exception… ➢ Parents will be contacted for immediate removal of the member from Club facilities. ➢ Proof of treatment from a health care facility AND written approval from the Unit Director is required before the child will be allowed back into the Club. ➢ Contagious conditions and infestations include but are not limited to: o Lice Strep throat Flu/Common Cold Pink Eye Impetigo etc
Bully Clause and Contract There is a zero tolerance policy in place for allegations of Bullying and BCYC takes these allegations very seriously. If your child is alleged to be bullying others, there will be a mandatory 2-day suspension as an investigation takes place on site. BCYC strives to create a warm, welcoming environment for our members in which they can reach their full potential, and we ask that all members respect our community standards and respect each other and their group leaders. Bullying is defined by BCYC as “unwanted, aggressive behavior among school aged children that involves real or perceived power imbalances. This behavior is repeated, or has the potential to be repeated over time. In order to be considered bullying, the behavior must be aggressive and include: an imbalance of power: kids who use their power—such as physical strength, access to embarrassing information, or popularity – to control or harm others. Power imbalances can change over time and in different situations, even if they involve the same people; Repetition, bullying behaviors happen more than once or have the potential to happen more than once”. Bullying can include actions such as making threats, spreading rumors, and attacking physically or verbally. If your child is found to be bullying or actively participating in bullying behaviors, they will be expelled from the program and no refunds will be given for any fees paid up to currently.
Discipline Policy The Belton Christian Youth Center strives to keep the consequences for unacceptable behavior clear, appropriate and timely. The safety of ALL members is of utmost importance to us. Our standards, along with the expectation that all members use good common sense, exist to ensure that YOUR child and EVERY other child at the Club can safely enjoy the Club’s activities. Any member who disrupts programs or creates a dangerous situation will be disciplined appropriately. First-time offenses are never excused as such and will be handled based on their severity. Parents may be called to pick-up a child that has become a threat to themselves or the staff or other students of the club. Disciplinary actions may include, but are not limited to, the following: ➢ Verbal Counseling ➢ Time-out ➢ Suspension from a specific area within the club ➢ Loss of Club privileges ➢ Suspension ➢ Expulsion (i.e. permanent suspension) ➢ Contacting the proper authorities Members are expected to respond to discipline without incident. Failure to do so will almost always increase any action taken in time or severity. Staff members are trained and are fully expected by policy to maintain full control of any situation that occurs in their program area and will NOT tolerate ANYTHING that threatens that control, in appearance or manner. Also, please understand that sometimes the story that gets home is not always complete or accurate. Children sometimes tend to explain an incident in a manner that will not implicate them or cast blames their way. In addition, staff members, though well trained and experienced, are human, so please call the Club if you have any questions at all concerning disciplinary measures or any other Club activity.
Dress Code Youth should dress comfortably and wear clothes that allow them to participate in typical Club activities and programs. As with all policies of the Club, BCYC/or Club Director has the discretion to add to these policies if needed for the safety and care of our members. Clothing: Inappropriate clothing of any kind is NOT allowed in the Club. Members wearing clothes that are too short, too tight, or too revealing in any way or clothes with questionable or distasteful advertising will be asked to change or leave immediately. This judgment will be left solely to the discretion of the Club Director. BCYC adheres to BISD clothing regulations so please keep that in mind for the program day. Swimwear:. Girls must be in 1-piece suits. Any girl wearing a 2 piece style suit will not be permitted to participate in club swimming activities, and any fees paid will not be refunded. Boys will not be permitted to wear blue jean shorts or cut off shorts, boys wearing such swimwear will not be permitted to participate in swimming activities and any fees paid will not be refunded. Additional restriction may apply, please see Club site Director. Footwear: Shoes and socks must be worn at all times. Flip-flops, sandals and cleats are discouraged, as are any other open-toed shoes for safety reasons. Club members may not be allowed to participate in certain activities if open-toed shoes are worn. The best advice is to wear tennis/walking shoes every day.
Sports Programs The Belton Christian Youth Center offers the following organized sports to our members, at an additional cost. Please check with our Athletics Coordination at extension 103 for more information, such as fees, times, and schedules. There will be more sports to come based on interest from the community, please see Mr. Frank and Mr. Andy for more information Flag Football - Fall/Spring Volleyball - Fall Basketball - Winter Soccer - TBD
Frank Townsend Frank@beltonyouth.com Andy Decker Andy@beltonyouth.com
Contact Miranda Lugo Director of Enrichment email@example.com Ethan Williams Director @ Temple Charter firstname.lastname@example.org Joey Mainini Director of Spiritual Enrichment & Mentorship email@example.com Brynna Canava-Hill Back Desk Administrator Brynna@beltonyouth.com (please email any pick-up or drop-off updates or questions to Ms. Brynna)