P I H S R O S N O P S KaGe C A P 3 1 0 2 2
, 2013 E BETW 5 1 5 mber E PARADIS e t P E S G TH N I R SUR U A I N FEAT R CALIFO A J A B
SEA O W T EEN
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GENERAL OVERVIEW The Consulate General of Mexico in coordination with Ollin Society and several other Mexican community organizations and business associations would like to invite you to be part of our Mexican independence celebration by sponsoring the “MexicoFest 2013” in Vancouver, British Columbia. It will be a great exposure opportunity with the thousands of attendees and viewers. “MexicoFest 2013” celebrates its sixth year with 12 days of cultural activities, starting on September 5th and finishing on September 15th, 2013, for this occasion, featuring the paradise between two seas “Baja California Sur”. The activities will be announced by local television, radio, newspapers and other media, both in English and Spanish, as well as some Chinese publications. All information regarding the Mexicofest will be available in the Mexicofest’s website and mobile App as well as in the website of the Mexican Consulate in Vancouver. We anticipate having over 15,000 people attend these events and that over 1 million people will be informed though different media about the MexicoFest.
For more details, please visit www.mexicofest.ca FACEBOOK: Mexican cultural events in Vancouver
PROGRAM Sept 5th – 16th
Art Exhibit Irving K. Barber Learning Center - UBC This year’s art exhibit will feature rock art from Baja California Sur. MORE INFORMATION COMING SOON!
Sept 5th – 16th
Culinary Celebration Mexican Restaurants in Vancouver On December 2010, UNESCO declared Traditional Mexican Cuisine as an Intangible Cultural Heritage of Humanity. Given this recognition, MexicoFest 2013 honours our traditions and for 12 days during the month of September; several restaurants in the Vancouver and Lower Mainland area will feature the delectable cuisine of Baja California Sur. All participating restaurants will include some specials in their menus so Vancouverites can sample the unique and rich flavours of this incredible region of Mexico. Restaurants participating in the culinary celebration: Arturo’s Mexico to Go W. Cordova & Howe, Waterfront, Vancouver (604) 202-4043 | www.arturos2go.com Las Margaritas 1999 West 4th Avenue Vancouver, BC V6J 1M7 (604) 734-7117 | www.lasmargaritas.com La Taqueria Cambie - 2549 Cambie Street Vancouver, BC V5Z 3V6 (604) 558-2549 Hastings - 322 W. Hastings Vancouver BC V8B 1K6 (604)568-4406 www.lataqueria.ca Pamola Bakery & Deli 810 Quayside Drive New Westminster, BC V3M 6Z6 (778) 397-1677 www.pamolabakery.com Sal y Limon 701 Kingsway #5 Vancouver, BC V5T 2R7 (604) 677-4247 www.salylimon.ca
Patron Tacos & Cantina 265 Robson Street Vancouver, BC V6B 6A1 (604) 558-3368 www.patrontc.com
... Thursday, Sept 5th
Culinary Celebration Media & Industry Events
Tuesday, Sept 10th
TBD: Marriot Pinnacle, Coast Hotel Coal Harbour, Fairmont Culinary event for media and industry only featuring “Baja California Sur” cuisine. Featured Chefs: TBD Standing reception for 40 – 50 people (each event)
Friday, Sept 6th
Independencia Gala Dinner TBD: Marriot Pinnacle, Coast Hotel Coal Harbour, Fairmont This year’s coveted Independencia Gala Dinner promises to be a night to remember. With a Mexican orchestra, dance floor and mariachi; guests will feel like they are in an elegant yet traditional party in Mexico. We are expecting over 300 people to attend.
Saturday, Sept 7th
Fiesta Mexico Independencia
Vancouver Convention Centre - Hall B The Fiesta Mexico Independencia 2013 is the biggest event taking place during the MexicoFest. This event has activities for everybody and it is open to the general public at no cost. Activities include: kids zone, Mexican food vendors, live music, traditional Mexican dances, businesses’ booths, cultural pavilions and more. For this year’s Fiesta Mexico Independencia we are bringing from Mexico “Aleks Syntek”; a renowned Mexican singer, song writer and producer. Aleks Syntek has won three Latin Grammy awards, five MTV awards and three billboard awards. We expect over 10,000 people to attend this event.
... Sunday, Sept 8th
Mexican Cinema â€“ VLAFF In collaboration with the Vancouver Latin American Film Festival (VLAFF) we will present a Mexican film. Location:TBA
Wednesday, Sept 11th
Golf Tournament Richmond Country Club The Golf Tournament is mostly by invitation only and most attendees are business owners, senior executives, government authorities and special guests. After all players finish their round of golf, they are welcomed at the club house for a cocktail reception, where prizes are given away, followed by dinner. We expect to have 150 players.
SPONSORSHIP PACKAGES 1. Diamond Sponsor (CAD $10,000+) Recognition as TITLE sponsor in promotional materials Public recognition in all events and speech opportunity at selected events 4 VIP player invitations for the Golf Tournament 4 VIP tickets for Gala Dinner 4 VIP tickets for Mexican Film Festival Daily banner ads on MexicoFest App New Benefit Logo and special recognition on MexicoFest App New Benefit Full page color ad in MexicoFest Program Guide Logo on all ads (newspapers & transit) New Benefit Logo on posters Logo in the MexicoFest Program Guide Logo on banners of the events Logo on Website (www.mexicofest.ca) with link to your website One table at the Fiesta Mexico Independencia Acknowledgment throughout the Festival Announcements during the event
2. Platinum Sponsor ($7,500) Recognition as PLATINUM Sponsor in promotional materials 2 VIP player invitations for the Golf Tournament 2 VIP tickets for Gala Dinner 4 VIP tickets for Mexican Film Festival Selected number of banner ads on MexicoFest App New Benefit Logo and special recognition on MexicoFest App New Benefit Full page color ad in the MexicoFest Program Guide Logo on selected ads (newspapers & transit) New Benefit Logo on posters Logo in the MexicoFest Program Guide Logo on banners of the events Logo on Website (www.mexicofest.ca) with link to your website One table at the Fiesta Mexico Independencia Announcements during the event
MORE... 3. Gold Sponsor ($5,000) Recognition as GOLD sponsor in promotional materials 2 VIP player invitations for the Golf Tournament 2 VIP tickets for Gala Dinner 2 VIP tickets for Mexican Film Festival Logo and special recognition on MexicoFest App New Benefit One color half page ad in the MexicoFest Program Guide Logo printed on posters Logo in the MexicoFest Program Guide Logo on banners of the events Logo on Website (www.mexicofest.ca) with link to your website One table at the Fiesta Mexico Independencia
4. Silver Sponsor ($2,500) 2 tickets for Gala Dinner 4 VIP tickets for Mexican Film Festival Logo on MexicoFest App New Benefit One color Âź page ad at the Mexican Fest Program Guide Logo in the MexicoFest Program Guide Logo on Website (www.mexicofest.ca) with link to your website One table at the Fiesta Mexico Independence
5. Bronze Sponsor ($1,000) 2 VIP tickets for Mexican Film Festival Logo on MexicoFest App New Benefit One color Âź page ad at the Mexican Fest Program Guide Logo in the MexicoFest Program Guide Logo on Website (www.mexicofest.ca) with link to your website
If you are also interested in sponsoring the golf tournament, please let us know so we can build a custom package for you with the benefits you want.
Golf Tournament Sponsorship Opportunities September 11th, 2013 Richmond Country Club The Golf Tournament is mostly by invitation only and most attendees are business owners, senior executives, government authorities and special guests including MexicoFest 2013 sponsors. After all players finish their round of golf, they are welcomed at the club house for a cocktail reception, where prizes are given away, followed by dinner. We expect to have 150 players. 1. Hole Sponsor ($1,500) Choose a hole to sponsor (1 to 18) Decorate the hole with your brand Opportunity to promote and provide samples at your designated hole We will provide one table, one umbrella and two chairs 2. Hole-in-One Sponsor Provide the hole-in-one prize (Vegas trip for 2 people or similar) Contact us to see if your prize qualifies 3. Closest to the Pin Sponsor Provide the closest to the pin prize (minimum value $500) Contact us to see if your prize qualifies
If you are also interested in becoming a sponsor of other MexicoFest events, please contact us so we can build a custom package for you.
Booth & Advertising Packages Ads in the MexicoFest Guide + Booth at the Fiesta Mexico: 1. One Full Page Color ad + 1 table: $900 2. One Half Page Color ad + 1 table: $700 3. One 1/4 Page Color ad + 1 table: $500
Booth Opportunities The basic fee for one booth/table is $300; which includes for each food vendor: Quantity 1 2 1
Item Table 6â€™ X 30â€? Chairs Plastic Table Covers - disposable
Half booth/table will be also available upon request and the fee is $150. *Any electrical connection or other requirement will be quoted and billed separately.
Advertising Opportunities 1. MexicoFest 2013 Program Guides: 5,000 2. One Full Page Color ad: $700 3. One Half Page Color ad: $500 4. One 1/4 Page Color ad: $300 Advertising and booth spaces are offered on a first come first served basis when all fees are fully paid and depending on availability. A deposit of 50% must be paid by June 28th, 2013 in order to reserve your space. A final payment of 50% must be paid by August 2nd, 2013 in order to avoid cancellations of your space by the Mexicofest organizing committee and late payment charges. Any request for ads after July 28th, 2013 must be paid in full by August 2nd, 2013. No cancellations or refunds after June 28th for deposits and after August 2nd for full fees paid. The Customer will pay interest on any late payment at the monthly interest rate of 1.5 percent plus a $20 late payment fee.
FESTIVAL OVERVIEW Dates:
September 5th to 15th, 2013
Venues: Richmond Country Club, Fairmont Hotel Vancouver/Coast Hotel/Marriot Pinnacle, Vancouver Convention Centre, and several Mexican Restaurants. Events: Golf Tournament, Independencia Gala Dinner, Mexican Film Festival, Fiesta Mexico Independencia, Art Exhibit and Culinary Celebration. Expected Attendance: 15,000+ MexicoFest 2013 Program Guides: 5,000 MexicoFest 2013 Posters: 1,000 MexicoFest 2013 Flyers: 10,000 MexicoFest App New Website: www.mexicofest.ca SOCIAL MEDIA: FACEBOOK & TWITTER
MexicoFest Ads & Media Exposure: 24h we shaw lamar city tv Also radio coverage and other TV and media
TO BE PART OF THE MEXICOFEST 2013 PLEASE CONTACT: Fernando Alvarez Sponsorship/Business Affairs Consulate General of Mexico Email: firstname.lastname@example.org Tel. 604-684-1859 ext. 3025 Gabriel Jimenez Cultural and Media Affairs Consulate General of Mexico Email: email@example.com Tel. 604-684-1859 ext. 3135 M贸nica Palafox Project Manager MexicoFest 2013 Email: firstname.lastname@example.org Tel. 778-858-2626
ADS MEASUREMENTS 6!
Full Page = 5 in * 8 in
Half Page = 5 in * 4 in
Quarter Page = 2.5 in * 4 in
Payments Please make check payable to: “Ollin Society” and please send your check to: Consulate General of Mexico #411 – 1177 West Hastings Street Vancouver, BC, V6E 2K3 Attn: Fernando Álvarez
SPONSOR INFORMATION FORM Thank you for your support! To ensure maximum exposure, we request all the information to be sent to The General Consulate of Mexico. Please send all your material and logos to: email@example.com in the following formats: TIFF, JPG, PDF, and EPS by August 5th, 2013. Otherwise we are not able to print your materials and no refunds will be made. All designs CMYK and minimum 300dpi. Company Information: NAME: ADDRESS: TELEPHONE:
CONTACT INFORMATION: NAME:
SPONSORSHIP EVEL SELECTED:
AGREEMENT BOOTH AT FIESTA MEXICO INDEPENDENCE It is agreed as follows: It is hereby acknowledged that the Booth Vendor has entered into an Agreement with OLLIN Society and The Consulate General of Mexico (the Event Organizers), to take part in and/or supply goods to, or sell goods at the event known as MexicoFest Fiesta Mexico Independencia 2013 on Saturday, September 7th, 2013 and during the hours of 12:00pm to 8:00pm. In addition, the Vendor agrees to pay the required fees, follow payment schedules and abide by the terms and conditions of operation as set out on the attached Schedule ‘A’ by the MexicoFest 2013 Event Organizers. The Vendor has received, read and agreed to the regulations as set out in Schedule “A” entitled “RULES AND REGULATIONS FOR BOOTH VENDORS” ACCEPTED BY: COMPANY: NAME: ADDRESS: TELEPHONE
SCHEDULE A: RULES & REGULATIONS OLLIN Society and the Consulate General of Mexico (MexicoFest - Fiesta Mexico Independencia 2013) SCHEDULE “A” RULES & REGULATIONS FOR BOOTH VENDORS The Event Organizers require that all Vendors adhere to the following: 1. Final assignment of booth spaces will be at the discretion of the Event Organizers and we reserve the right to reassign space assigned to a vendor, for any reason. 2. The sale of food and/or beverages will be limited to food vendors, please inquire about our packages. 3. Unless otherwise agreed to in writing, booth displays will be confined to the allocated contracted space. The Event Organizers must Approve in advance booth displays and will dismantle any Apparatus, structures, or signs that have not been previously submitted for Approval or are located outside the area of the assigned space. 4. Each Vendor is expected and agrees to maintain the allotted space in a professional, clean and safe manner and to remove all related garbage and debris, on a regular basis, to the garbage disposal facilities provided. No waste is to be disposed of on the grounds of the Plaza. Evidence of such action in or around the Vendor’s space could result in a fine. 5. Sharing or subletting of space is absolutely prohibited. This agreement cannot be altered, changed, modified or otherwise transferred by either party without consent of both parties and shall not be considered a joint venture or partnership between vendors and the sponsoring organization. 6. Setting up and Load-in time will be confirmed closer to the date. However, no sales are to be conducted outside of the authorized hours of 12:00 pm and 8:00 pm on the day of the Event. 7. Spaces are offered on a first come first served basis when all fees are fully paid and depending on availability. 8. OLLIN Society and The Consulate General of Mexico are not responsible for any equipment or personal property left on site by a Vendor. While there will be general security patrolling the Event site, Vendors are responsible for the security of all of their personal property.
SCHEDULE A: MORE... 9. Vendors shall submit ID – Driver’s license, or other picture ID to Event Organizers. 10. All merchandise and equipment must be placed within the confines of each Vendor’s rented tent space. 11. Absolutely no fees will be refunded if the Vendor cancels participation at the Event after July 15th. Any Appeal for consideration, will be at the recommendation of the Event Organizers. 12. The Applicant undertakes to observe all the rules and regulations, which are imposed by the Event Organizers and its agents, the Vancouver Convention Center and the City of Vancouver and their representatives generally or specifically in respect of the space which is being used. 13. Absolutely no alcohol or drugs are permitted in a Vendor’s booth or on site at any time. Violator rights and privileges to participate at the Event will be immediately revoked for this and future Events of the OLLIN Society and The Consulate General of Mexico. 14. In signing this Application form, a Vendor hereby agrees to and indemnify and hold harmless and defend the Event volunteers or employees from and against any and all liability, responsibility, loss, damage, cost or expenses of any kind including but not limited to costs, interest, or attorney’s fees which T&TCSBC may incur, suffer, be put to pay or be required to pay, incident to or arising directly/indirectly from any intentional or negligent act or omission by the Vendor. 15. The Event Organizers reserve the right to revoke the privileges of admission and sales at the MexicoFest of any Vendor violating this agreement. The Event Organizers will determine violations and there will be no refunds of any money deposited, or due to the Vendor. The Vendor is assumed to have read these Rules & Regulations for participation at the MexicoFest - Fiesta Mexico Independencia 2013 and that by submitting the Vendor’s Registration Form and signed Agreement; the Vendor confirms the acceptance of all terms and conditions as set out by the Event Organizers.