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ALAMO RMA Alamo Regional Mobility Authority "Moving people faster"

AGENDA ALAMO REGIONAL MOBILITY AUTHORITY REGULAR MEETING OF THE BOARD OF DIRECTORS Bexar County Public Works 1948 Probandt Street San Antonio, Texas 78214 March 20, 2019 3:00 p.m. PUBLIC COMMENT

Individuals may sign up to speak on any Item shown below on the agenda. lndivlduals Interested In speaking must sign up to speak prior to the meeting being called to order. Speakers are allotted no more than three (3) minutes to speak and time Is not transferable between speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens' Communications portion of the agenda.

1. Call meeting to order. 2. Swearing-in of John Agather and William Raba as Directors of the Alamo Regional Mobility Authority. 3. Approval of minutes from the Board of Directors meeting on January 16, 2018. 4. Executive Director's Report. (David Smith)

A. Monthly Financials B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule 5. Discussion and appropriate action regarding acceptance of the FY 2018 Annual Financial Statement Audit prepared by RSMs. (Seth McCabe) 6. Discussion and appropriate action regarding approval of the Annual Compliance Report for FY 2018 in accordance with requirements set forth in 43 TAC§ 26.65. (Seth McCabe) 7. Discussion and appropriate action regarding selection of the Professional Construction Inspection Services Provider for the Talley Road Phase I Project. (Renee Green) 8. Discussion of the Alamo RMA's Legislative Priorities for the 86111 Texas Legislative Session. (Renee Green & Brian Cassidy) 9. Citizens' Communications. (Citizens must sign the register to speak) 10. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code. ~

At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session pursuant to Chapter 551 of the Texas Government Code, for purposes of the following:

A. Section 551.071. Consultation with Attorney - Consultation with, and advice from, legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters.

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Alamo RMA Board of Directors Agenda - March 20, 2019 i.

Legal matters regarding the former Trustee for the Alamo RMA's Senior Lien Vehicle Registration Fee Revenue Bonds, Series 2016 and Junior Lien Vehicle Registration Fee Revenue Bonds, Series 2016.

B. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. C. Section 551.074. Personnel Matters - Deliberations concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel. 11. Adjournment. NOTES: Agenda item numbers are assigned for ease of reference only, and do not necessarily reflect the order of their consideration by the Alamo RMA Board of Directors. PARTICIPATION BY TELEPHONE CONFERENCE CALL: One or more members of the Board of Directors may participate in this meeting through a telephone conference call, as authorized by Section 370.262, Texas Transportation Code. Under that law, each part of the telephone conference call meeting that by law must be open to the public shall be audible to the public at the meeting location. During the meeting, the identification of each party shall be clearly stated prior to speaking, and the meeting shall be documented by written minutes. On conclusion of the meeting, the written minutes of the meeting will be made available to the public. ALAMO REGIONAL MOBILITY AUTHORITY ACCESSIBILITY STATEMENT FOR DISABLED PERSONS: This meeting is wheelchair accessible. Persons with disabilities who plan to attend this meeting and who may need auxiliary aids or services, such as interpreters for persons who are deaf or hearing impaired, and readers of large print or Braille, are requested to contact Daisy Garza at (210) 335-7065 at least two working days prior to the meeting so that appropriate arrangements can be made. Presenters with audiovisual needs are requested to contact Daisy Garza at (210) 335-7065, at least two working days prior to the meeting. Posted at the Bexar County Courthouse, the Alamo RMA Administrative Offices (1948 Probandt Street, San Antonio, TX 78214) and at www.alamorma.ora on March 15, 2019 at 5:00 p.m.

FILE INFORMATION

Document Number: 25842 Date/Time: 3115/2019 10:33:49 AM Total Pages: 2 FILED IN THE OFFICIAL PUBLIC RECORDS OF BEXAR COUNTY LUCY ADAME- CLARK BEXAR COUNTY CLERK Total Fees: $0.00

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Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 2: Swearing-in of John Agather and William Raba as Directors of the Alamo Regional Mobility Authority. Background: Swearing-in of John Agather and William Raba as Directors of the Alamo Regional Mobility Authority. Recommended Motion: There is no action required of the Board on this item.

Walter Serna, Jr. Director David L. Smith Executive Director

 

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2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

2-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 3: Approval of minutes from the Board of Directors meeting on January 16, 2019. Recommended Motion: Approval of the minutes from the January 16, 2019 Board of Directors Meeting.

William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive DirectorÂ

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2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

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BOARD MEETING MINUTES Wednesday January 16, 2019 3:00 p.m. San Antonio Chamber of Commerce Bexar County Public Works 1948 Probandt Street San Antonio, Texas 78214 1. Call meeting to order. M. Lynd called the meeting to order at 3:04 P.M. Members present: M. Lynd, W. Serna, D. Starr, J. Montford, and L. Miller. 2. Approval of minutes from the Board of Directors meeting on October 17, 2018. A motion was presented by L. Miller for approval of the Meeting Minutes, seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, D. Starr, L. Miller, and W. Serna voting “Aye”. The motion was approved. 3. Executive Director’s Report. D. Smith presented. A. Monthly Financials 

Monthly financial statements are attached for October, November, and December 2018 including the following: 1. 2. 3. 4.

Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Fund Balance Sheet

B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule VRF Program and Schedule update: 

Fischer Road Phase II (BC01) Construction 1. Contractor continued SAWS water line adjustments, installed Culvert No. 2 and Culvert No. 4, and began driveway pipe installations 2. Heavy rain during the month of October continuing into early November 3. 19.7% invoiced through December 25, 2018

Old FM 471/Talley Road (BC02) Design 1. Bexar County Public Works completed permanent Right-of-Way (ROW) dedications 2. CPS Energy has staked proposed pole locations for verification at the new ROW prior to the required pole relocations 3. Anticipated Summer 2019 Advertisement for Construction

Talley Road Phase I (BC03) Design 1. Bexar County Public Works completed all ROW acquisitions 2. Property owners relocating fences to the new ROW prior to the required CPS Energy pole relocations 3. 100 Percent plans received December 20, 2018

Alamo RMA Board of Directors Meeting Minutes for January 16, 2019

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4. Staff provided 100 percent review comments on January 10, 2019 

West Military Drive (BC05) Design K Friese + Associates performed the following work: 1. Completed archaeological desktop and field investigations 2. Completed additional intersection survey 3. Completed additional subsurface utility locations 4. Prepared the preliminary geotechnical report 5. Developed preliminary roadway geometry 6. Developed traffic control plan 7. Developed typical sections and schematic 8. Prepared preliminary cost estimate 9. Completed preliminary drainage design 10. 30 percent submittal on December 5, 2018 11. Staff provided 30 percent review comments on January 3, 2019

Blanco Road Phase II (BC06) (MPO Funded) Design CP&Y performed the following work: 1. Public Hearing held December 12, 2018 2. Staff continued to prepare the required local government documentation necessary to finalize design 3. Design 90 percent complete 4. Anticipated Summer 2019 Advertisement for Construction

Evans Road Phase I (BC07) Construction 1. 2. 3. 4.

Notice-to-Proceed issued October 29, 2018 Heavy rain in early November Contractor installed storm water pollution prevention items and cleared the Right-of-Way 3.8% invoiced through December 25, 2018

Evans Road Phase II (BC08) Design HNTB performed the following work under GEC Work Authorization Number 3: 1. On November 9, 2018 TCEQ approved the Water Pollution Abatement Plan (WPAP) 2. Pending receipt of joint-bid utility plans (SAWS & CPS Gas) to proceed to 100 percent plans 3. Anticipated Spring 2019 Advertisement for Construction

Candlemeadow (BC09) Design LNV performed the following work: 1. Completed geotechnical investigation and prepared the preliminary geotechnical report 2. Completed initial topographic survey 3. Began utility survey 4. Developed preliminary roadway geometry 5. Developed traffic control plan 6. Developed typical sections and schematic 7. Prepared preliminary cost estimate 8. Completed preliminary drainage design 9. Coordinated with VIA regarding existing bus stops 10. 30 percent submittal on December 19, 2018

Foster Road Phase III (BC10) Design PDM performed the following work under GEC Work Authorization Number 2: 1. ROW dedications complete

Alamo RMA Board of Directors Meeting Minutes for January 16, 2019

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Page 2 of 5


2. Continued coordination with affected utilities, CPS Gas pursuing easements to relocate the 30” gas main outside of the ROW 3. Pending receipt of joint-bid utility plans (SAWS and CPS Gas) to proceed to 100 percent plans 4. Design 90 Percent Complete 5. Anticipated Spring 2019 Advertisement for Construction The Report was accepted by the Board of Directors as presented. 4. Approval of the 1st Quarterly Investment Report for FY 2018-19 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act. J. Bownds presented. Section 2256.023(a) of the Texas Public Funds Investment Act (PFIA) requires that investment reports be filed with the governing body on a quarterly basis each fiscal year. Attached is the quarterly investment report for the 1st quarter of FY 2018-19. The weighted average yield (WAY) at the end of the quarter was 242 bps. The weighted average maturity (WAM) at the end of the quarter was 162 days. Total investment income earned over the quarter was $642,455. A motion was presented by L. Miller for approval of the 1st Quarterly Investment Report for FY 2018-19 in accordance with Section 2256.023(a) of the Texas Public Funds Investment Act., seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, L.. Miller, D. Starr, and W. Serna voting “Aye”. The motion was approved. 5. Discussion and appropriate action regarding approval of the following FY 2018-19 Investment Items: J. Bownds presented. A. Discussion and appropriate action regarding approval of the FY 2018-19 Alamo RMA Investment Policy. (Seth McCabe) B. Discussion and appropriate action regarding approval of the FY 2018-19 Alamo RMA Investment Strategy. (Seth McCabe) C. Discussion and appropriate action regarding approval of the FY 2018-19 Alamo RMA Authorized Broker/Dealer list. (Seth McCabe)       

There are no substantive changes to the FY 2018-19 Investment Policy. This is partially due to the fact that the State Legislature did not convene in 2018. Minor wording changes have been made. The proposed FY 2018-19 Investment Strategy includes the following: An economic and market overview of FY 2017-18 as well as commentary of what is expected in FY 2018-19. Guidelines establishing the parameters by which the Alamo RMA will invest its available funds. The Alamo RMA will invest its funds with the four primary objectives of safety of principal, liquidity, yield, and public trust. An investment strategy for both Operating Funds and Capital Funds that will be utilized throughout the fiscal year. Portfolio allocation targets that will serve as a guideline for the investment of funds throughout the fiscal year. On an annual basis, Alamo RMA staff works with its investment advisors to produce an Authorized Broker/Dealer list for investment transactions. For FY 2018-19, there are no proposed changes to the Authorized Broker/Dealer list.

A motion was presented by L. Miller for approval of Investment items for FY 2018-19 Alamo RMA Investment Policy, FY 2018-19 Alamo RMA Investment Strategy, and FY 2018-19 Alamo RMA Authorized Broker/Dealer list, seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, L.. Miller, D. Starr, and W. Serna voting “Aye”. The motion was approved.

Alamo RMA Board of Directors Meeting Minutes for January 16, 2019

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Page 3 of 5


6. Discussion and appropriate action regarding Investment Advisory Services. S. McCabe Presented. The Alamo RMA’s current provider of investment advisory services is First Southwest Asset Management. An agreement with First Southwest was entered into on December 15, 2016 and provided for a term of two (2) years with two one (1) year renewal options. The original term of the agreement expired as of December 15, 2018. At the October 18, 2018 Board meeting, Alamo RMA staff recommended to the Board that the first of the one (1) year renewal options with First Southwest be exercised, which would have extended the agreement to December 15, 2019. The Board subsequently gave Alamo RMA staff direction to explore additional options in the marketplace for investment advisory services and return with a recommendation while continuing to work with First Southwest in the interim. At the Board’s direction for additional information, Alamo RMA staff released a Request for Information (RFI) to obtain information on other available options for investment advisory services in the marketplace. The purpose of this item was for Alamo RMA staff to make a presentation on the result of the RFI and provide a recommendation to move forward for Board consideration. A motion was presented by L. Miller for approval of Alamo RMA recommendation that the first of the one year renewal option with First Southwest be exercised which will extend the agreement to December 15, 2019 seconded by J. Montford which motion was voted on as follows: M. Lynd, J. Montford, L.. Miller, D. Starr, and W. Serna voting “Aye”. The motion was approved. 7. Discussion and appropriate action regarding approval of a Professional Services Agreement between the Alamo RMA and the DeBerry Group for Public Involvement and Marketing Services. R. Green presented. On July 24, 2018, the Alamo Regional Mobility Authority issued a Request for Qualifications (RFQ) for Public Involvement and Marketing Services. Statements of Qualifications (SOQs) were due August 10, 2018. On October 17, 2018 the Board of Directors directed staff to negotiate with The DeBerry Group (SMWBE) to provide the requested services A motion was presented by L. Miller for approval of a Professional Services Agreement between the Alamo RMA and the DeBerry Group for Public Involvement and Marketing Services for a Not-to-Exceed amount of $250,000, seconded by W. Serna which motion was voted on as follows: M. Lynd, D. Starr, J. Montford, L. Miller and W. Serna voting “Aye”. The motion was approved. 8. Discussion of the Alamo RMA’s Legislative Priorities for the 86th Texas Legislative Session. R. Green and B. Cassidy presented. Alamo RMA staff and General Counsel presented and discussed the Alamo RMA’s Legislative priorities. There was no action required of the Board on this Item. 9. Citizens’ Communications. (Citizens must sign the register to speak). There were no citizens who signed up to speak. 10. Executive Session - Pursuant to Chapter 551, Subchapter D, Texas Government Code. The Alamo RMA Board of Directors did not meet in Executive Session. 11. Adjournment. There being no further action for the Board, Michael Lynd, Jr. adjourned the meeting at 4:01 p.m.

Alamo RMA Board of Directors Meeting Minutes for January 16, 2019

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APPROVED:

_________________________________________________________________ MICHAEL LYND, JR., CHAIRMAN DATE ADOPTED: March 20, 2019 I hereby certify that the above foregoing pages constitute the full, true, and correct minutes of all the proceedings and official records of the Alamo Regional Mobility Authority at its meeting on January 16, 2019.

ATTEST: ________________________________________ DAVID STARR, TREASURER/SECRETARY

Alamo RMA Board of Directors Meeting Minutes for January 16, 2019

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Page 5 of 5


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 4: Executive Director’s Report. Background: The Executive Director’s Report for this month will cover the following topics: A. Monthly Financials B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule This information is included in your packets for your review. Recommended Motion: There is no action required of the Board on this item.

 

4-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

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Executive Director’s Report A. Monthly Financials 

Monthly financial statements are attached for January and February 2019 including the following: 1. 2. 3. 4.

Balance Sheet Statement of Revenues, Expenses, and Changes in Net Assets Schedule of Budgetary Compliance and Changes to Net Assets Fund Balance Sheet

B. Monthly Status Report on the Vehicle Registration Fee Program & Schedule VRF Program and Schedule update: 

Fischer Road Phase II (BC01) Construction 1. Contractor continued driveway pipe installations, began drainage ditch grading, began roadway excavation and placement of Type B Hot Mix Asphalt 2. 29.0% invoiced through February 25, 2019

Old FM 471/Talley Road (BC02) Design 1. Bexar County Public Works verified the proposed CPS Energy pole locations are not in conflict with the road reconstruction 2. CPS Energy scheduled to begin the pole relocations in March 3. Anticipated Summer 2019 Advertisement for Construction

Talley Road Phase I (BC03) Design 1. Property owners completed relocating fences to the new ROW 2. Bexar County Public Works cleared the new ROW of obstructions to facilitate the required CPS Energy pole relocations 3. CPS Energy scheduled to begin the pole relocations in March 4. Anticipated Summer 2019 Advertisement for Construction

West Military Drive (BC05) Design K Friese + Associates performed the following work: 1. Currently further analyzing the proposed roundabout intersection configurations based on community feedback

Blanco Road Phase II (BC06) (MPO Funded) Design CP&Y performed the following work: 1. Completed the USFWS Informal Consultation Letter and submitted to TxDOT for forwarding to USFWS 2. USFWS concurred with recommendations on February 28, 2019 3. Finalized the Public Hearing Summary Report

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2 4. Staff prepared the required federal documentation necessary to complete the Project Manual 5. Staff transmitted the 90 percent submittal to TxDOT on February 28, 2019 6. Notice-to-Proceed to 100 percent plans issued March 1, 2019 7. Anticipated Summer 2019 Advertisement for Construction 

Evans Road Phase I (BC07) Construction 1. Contractor began utility trenching and excavation 2. 4.1% invoiced through February 25, 2019

Evans Road Phase II (BC08) Design HNTB performed the following work under GEC Work Authorization Number 3: 1. SAWS coordinating with Developer for manholes installed in the ROW that are in conflict with the proposed project 2. On March 14, 2019 SAWS submitted their Edwards Aquifer Sewer Collection System plan to TCEQ for approval 3. Pending receipt of joint-bid utility plans (SAWS & CPS Gas) to prepare bid documents 4. Anticipated Summer 2019 Advertisement for Construction

Candlemeadow (BC09) Design LNV performed the following work: 1. 2. 3. 4. 5.

Completed initial subsurface utility engineering Continued utility coordination Began jurisdictional determination, section 404 and cultural resource reviews Staff provided 30 percent review comments on January 31, 2019 Notice-to-Proceed to 60 percent plans issued on February 18, 2019

Foster Road Phase III (BC10) Design PDM performed the following work under GEC Work Authorization Number 2: 1. Continued coordination with affected utilities, CPS Gas nearing completion of easements to relocate the 30” gas main outside of the ROW 2. Notice-to-Proceed to 100 percent plans issued January 2, 2019 3. Pending receipt of joint-bid utility plans (SAWS and CPS Gas) to prepare bid documents 4. Anticipated April 2019 Advertisement for Construction

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ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET As of January 31, 2019 (unaudited) Assets Current Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Liabilities Accrued Payroll Due to other agency Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Payable Retainage Payable

December 31, 2018

Change

January 31, 2019

$

13,047,509 99,886,925 214,085 1,492,830 219,062 21,292,201

$

174,159 999,940 4,462 (665) 240,661

$

13,221,668 100,886,865 218,547 1,492,830 218,397 21,532,862

$

136,152,612

$

1,418,557

$

137,571,169

$

1,200 33,183 1,763,023

$

(1,200) 667 -

$

33,850 1,763,023

Total Liabilities Net Position Investment in Capital Assets, Net of Related Debt

110,825,000 17,967,585 913,890 4,542,185 128,714 12,390,000 230,088 32,165

(124,135) 460,175 5,210

110,825,000 17,843,450 913,890 4,542,185 128,714 12,390,000 690,263 37,375

148,827,033

340,717

149,167,750

Unrestricted

1,504,332 (14,178,755)

1,077,840

1,504,332 (13,100,915)

Total Net Position

(12,674,423)

1,077,840

(11,596,583)

Total Liabilities and Net Position

$

136,152,612

*decimals not shown on above amounts

4-5

$

1,418,557

$

137,571,169


Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets As of January 31, 2019

(unaudited) Operating Rev enues Refund prior year expense

$ Total operating rev enues

-

Operating Expenses Payroll and payroll related expenses

117,489

Travel and conferences

1,057

Professional services

10,000

Contracted services

900

Banking Fees

2,662

Legal services

5,804

Memberships & accreditations

2,338

Copier rental & expense

857

RMA sponsored events

76

Liability insurance

1,222

Telephone and internet service

209

Less expenses capitalized to development in progress

-

Total operating expenses Operating gain/(loss)

142,614 (142,614)

Nonoperating Rev enues (Expenses) Vehicle registration revenues

4,912,150

Interlocal agreement revenue

1,671,977

Interest income

878,721

Amortization of bond insurance

(2,660)

Interest expense

(1,344,160) Total nonoperating rev enues (expenses)

6,116,028

Change in net assets

5,973,414

Net assets at beginning of year

(17,569,997)

Net assets at end of January 2019

$ (11,596,583)

*decimals not shown on above amounts

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ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets As of January 31, 2019

(unaudited) Original

January Actuals

Budget Operating Revenue Refunds

$ Total Operating Revenue

-

Subtotal

265,046 15,311 4,318 522 27,336 345 1,373 36,058 350,308

23,122 1,079 323 44 2,278 30 125 3,146 30,147

-

Subtotal

10,500 1,500 1,000 13,000 47,000 50,000 30,000 47,000 135,000 1,000 4,500

Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement

January

Variance

YTD Actual

YTD Budget

Budget

$

- $ -

YTD Variance

-

$

- $ -

- $ -

(1,035) 197 37 (1) (11) (141) (954)

350

-

(350)

350

-

(350)

40 390

875 125 83 1,083

835 125 83 693

707 1,057

3,500 500 332 4,332

2,793 500 332 3,275

100 2,000

10,000 900 30 -

10,000 4,167 2,500 3,917 11,250 83 375 8 167

4,167 1,600 3,887 11,250 83 375 8 167

10,000 900 2,662 5,804 2,338 -

10,000 16,668 10,000 15,668 45,000 332 1,500 32 668

16,668 9,100 13,006 39,196 332 (838) 32 668

Subtotal

2,570 500 500 3,000 1,500 324,670

214 34 52 11,230

214 42 42 250 125 33,140

8 42 250 73 21,910

857 76 1,222 209 24,068

856 168 168 1,000 500 102,560

(1) 92 168 (222) 291 78,492

Subtotal

2,000 500 2,500 1,000 6,000

-

167 42 208 83 500

167 42 208 83 500

-

668 168 832 332 2,000

668 168 832 332 2,000

Total Operating Expense

693,978

41,767

63,916

22,149

142,614

225,664

83,050

Nonoperating Revenues (Expenses) Vehicle registration revenues Interest income Interlocal Agreement Revenue Amortization of bond insurance Arbitrage Rebate Tax Interest expense Total nonoperating revenues (Expenses)

16,300,000 1,500,000 1,671,977 (8,125) (900) (5,522,100) $ 13,940,852

1,215,680 240,632 (665) (336,040) 1,119,607 $

1,178,215 125,000 (677) (460,175) 842,363 $

37,465 115,632 12 124,135 277,244

4,912,150 878,721 1,671,977 (2,660) (1,344,160) 6,116,028 $

4,914,162 500,000 1,671,977 (2,708) (1,840,700) 5,242,731 $

(2,012) 378,721 48 496,540 873,297

Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discretionary - transportation

Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense RMA sponsored events Indemnification expense Liability insurance Telephone and internet service

Office supplies Postage Computer supplies Minor equipment & machinery

Total Increase in net assets Net assets at beginning of month Adjust beginning net assets for prior capitalized labor Net assets at end of January 2019

1,077,840 (12,674,423) $

(11,596,583)

*decimals not shown on above amounts

4-7

$

88,348 5,104 1,440 176 9,112 116 456 12,020 116,772

-

22,087 1,276 360 44 2,278 29 114 3,005 29,193

ND-Training/Cert/Dev-Registrat

89,516 4,647 1,249 176 9,112 116 491 12,182 117,489

- $ -

(1,168) 457 191 (35) (162) (717)


Bexar County, Texas Alamo Regional Mobility Authority As of January 31, 2019 New Budget

Expenses To Date

Balance

Revenue Vehicle Registration Fees Bexar County Loans City of SA Loan TxDOT Loan FAA 5 TxDOT AG2 Grant Interest Income Proceeds from Debt Future Proceeds from Debt Intergovernmental Revenue MPO Funding Subtotal Interfund Transfers In Total Revenues

$ $ $ $ $ $ $ $ $ $ $ $ $

79,006,583 750,000 500,000 12,390,000 18,000,000 3,707,513 136,375,110 43,248,335 1,954,996 11,736,000 307,668,537 307,668,537

$ $ $ $ $ $ $ $ $ $ $ $ $

21,456,614 748,024 500,000 12,390,000 16,236,978 86,974,506 136,231 138,442,353 138,442,353

$ $ $ $ $ $ $ $ $ $ $ $ $

57,549,968 1,976 1,763,022 3,707,513 49,400,605 43,248,335 1,818,765 11,736,000 169,226,184 169,226,184

Appropriations Capital Projects Loop 1604 EA

$

12,931,417

$

12,427,680

$

503,737

Loop 1604 Project VRF Projects Previous Project Expenses Subtotal Interfund Transfers Out VRF Debt Service Bexar & COSA Loan Repayment Required Reserve (MADS) Amount Total Appropriations

$ $ $ $ $ $ $ $ $

1,631,920 111,555,419 17,603,705 143,722,461 7,437,100 1,673,438 7,440,900 160,273,899

$ $ $ $ $ $ $ $ $

1,626,004 7,815,256 17,021,349 38,890,289 2,761,050 1,673,438 43,324,777

$ $ $ $ $ $ $ $ $

5,916 103,740,163 582,356 104,832,172 4,676,050 7,440,900 116,949,122

Appropriated Fund Balance

$

52,277,062

TOTAL APPROPRIATIONS

$

169,226,184

Cash & Investments*

$

114,241,849

*Total Appropriations Less Future Proceeds from Debt & MPO Funding

4-8


ALAMO REGIONAL MOBILITY AUTHORITY BALANCE SHEET As of February 28, 2019 (unaudited) Assets Current Assets Cash & Cash Equivalents Investments Interest Receivable Accounts Receivable Prepaid Asset-Bond Insurance Construction in Progress Total Assets Liabilities Accrued Liabilities Accrued Payroll Due to other agency Loans Payable Long Term Debt Premium/Discount Payable TxDOT FAA 1 TxDOT FAA 2 TxDOT FAA 3 TxDOT FAA 5 Accrued Interest Payable Retainage Payable

January 31, 2019

Change

February 28, 2019

$

13,221,668 100,886,865 218,547 1,492,830 218,397 21,532,862

$

821,856 (4,303) 19,120 (665) 469,400

$

14,043,524 100,882,562 237,667 1,492,830 217,732 22,002,262

$

137,571,169

$

1,305,408

$

138,876,577

$

33,850 1,763,023

$

761 -

$

34,611 1,763,023

110,825,000 17,843,450 913,890 4,542,185 128,714 12,390,000 690,263 37,375

(124,135) 460,175 18,637

110,825,000 17,719,315 913,890 4,542,185 128,714 12,390,000 1,150,438 56,012

149,167,750

355,438

149,523,188

Unrestricted

1,504,332 (13,100,915)

949,970

1,504,332 (12,150,945)

Total Net Position

(11,596,583)

949,970

(10,646,613)

Total Liabilities Net Position Investment in Capital Assets, Net of Related Debt

Total Liabilities and Net Position

$

137,571,169

*decimals not shown on above amounts

4-9

$

1,305,408

$

138,876,577


Alamo Regional Mobility Authority San Antonio, Texas Statement of Revenues, Expenses, and Changes in Net Assets As of February 28, 2019

(unaudited) Operating Rev enues Refund prior year expense

$ Total operating rev enues

-

Operating Expenses Payroll and payroll related expenses

148,493

Travel and conferences

1,057

Professional services

36,500

Contracted services

900

Banking Fees

13,366

Legal services

7,884

Memberships & accreditations

2,338

Copier rental & expense

1,071

RMA sponsored events

76

Liability insurance

1,674

Telephone and internet service

261

Less expenses capitalized to development in progress

-

Total operating expenses Operating gain/(loss)

213,683 (213,683)

Nonoperating Rev enues (Expenses) Vehicle registration revenues

6,045,560

Interlocal agreement revenue

1,671,977

Interest income

1,103,055

Amortization of bond insurance

(3,325)

Interest expense

(1,680,200) Total nonoperating rev enues (expenses)

7,137,067

Change in net assets

6,923,384

Net assets at beginning of year

(17,569,997)

Net assets at end of January 2019

$ (10,646,613)

*decimals not shown on above amounts

4-10


ALAMO REGIONAL MOBILITY AUTHORITY Schedule of Budgetary Compliance and Change to Net Assets As of February 28, 2019

(unaudited)

Operating Revenue Refunds

$ Total Operating Revenue

Operating Expense Salary regular Social security Medicare Life insurance Health insurance Unemployment insurance Workers compensation Retirement

Original

February

February

Budget

Actuals

Budget

- $ -

-

YTD Actual

YTD Budget

YTD Variance

- $ -

$

-

-

-

350

-

(350)

Subtotal

-

875 125 83 1,083

875 125 83 1,083

707 1,057

4,375 625 415 5,415

3,668 625 415 4,358

47,000 50,000 30,000 47,000 135,000 1,000 4,500 100

26,500 4,167 2,500 3,917 11,250 83 375 8

4,167 2,500 (6,787) 9,170 83 375 8

2,000

26,500 10,704 2,080 -

167

167

36,500 900 13,366 7,884 2,338 -

36,500 20,835 12,500 19,585 56,250 415 1,875 40 835

20,835 11,600 6,219 48,366 415 (463) 40 835

Subtotal

2,570 500 500 3,000 1,500 324,670

214 452 52 40,002

214 42 42 250 125 49,640

42 42 (202) 73 9,638

1,071 76 1,674 261 64,070

1,070 210 210 1,250 625 152,200

(1) 134 210 (424) 364 88,130

Subtotal

2,000 500 2,500 1,000 6,000

63 63

167 42 208 83 500

104 42 208 83 437

63 63

835 210 1,040 415 2,500

772 210 1,040 415 2,437

Total Operating Expense

693,978

71,069

80,416

9,347

213,683

306,080

92,397

Nonoperating Revenues (Expenses) Vehicle registration revenues Interest income Interlocal Agreement Revenue Amortization of bond insurance Arbitrage Rebate Tax Interest expense Total nonoperating revenues (Expenses)

16,300,000 1,500,000 1,671,977 (8,125) (900) (5,522,100) $ 13,940,852

Office supplies Postage Computer supplies Minor equipment & machinery

1,133,410 1,159,764 224,334 125,000 (665) (677) (336,040) (460,175) 1,021,039 $ 823,912 $

Total Increase in net assets Net assets at beginning of month Adjust beginning net assets for prior capitalized labor Net assets at end of January 2019

949,970 (11,596,583) $

(10,646,613)

*decimals not shown on above amounts

4-11

(26,354) 99,334 12 124,135 197,127 $

6,045,560 1,103,055 1,671,977 (3,325) (1,680,200) 7,137,067 $

110,435 6,380 1,800 220 11,390 145 570 15,025 145,965

-

-

RMA sponsored events Indemnification expense Liability insurance Telephone and internet service

111,966 6,110 1,556 221 12,648 141 613 15,238 148,493

- $ -

10,500 1,500 1,000 13,000

Auditing services Professional services Contracted services Banking fees Legal services Printing and binding Membership fees Accreditation & certification Marketing and advertisement Copier rental & expense

(363) (187) 53 (1) (1,258) 4 (8) (51) (1,811)

-

Subtotal

Discretionary -training/cert/dev-regist Discretionary - mileage & parking Discretionary - transportation

22,087 1,276 360 44 2,278 29 114 3,005 29,193

- $ -

265,046 15,311 4,318 522 27,336 345 1,373 36,058 350,308

ND-Training/Cert/Dev-Registrat

22,450 1,463 307 45 3,536 25 122 3,056 31,004

$

Variance

(1,531) 270 244 (1) (1,258) 4 (43) (213) (2,528)

6,073,926 (28,366) 625,000 478,055 1,671,977 (3,385) 60 (2,300,875) 620,675 6,066,643 $ 1,070,424


Bexar County, Texas Alamo Regional Mobility Authority As of February 28, 2019 New Budget

Expenses To Date

Balance

Revenue Vehicle Registration Fees Bexar County Loans City of SA Loan TxDOT Loan FAA 5 TxDOT AG2 Grant Interest Income Proceeds from Debt Future Proceeds from Debt Intergovernmental Revenue MPO Funding Subtotal Interfund Transfers In Total Revenues

$ $ $ $ $ $ $ $ $ $ $ $ $

80,139,993 750,000 500,000 12,390,000 18,000,000 3,904,227 136,375,110 43,248,335 1,954,996 11,736,000 308,998,661 308,998,661

$ $ $ $ $ $ $ $ $ $ $ $ $

21,504,156 748,024 500,000 12,390,000 16,236,978 87,437,355 138,411 138,954,924 138,954,924

$ $ $ $ $ $ $ $ $ $ $ $ $

58,635,836 1,976 1,763,022 3,904,227 48,937,755 43,248,335 1,816,585 11,736,000 170,043,737 170,043,737

Appropriations Capital Projects Loop 1604 EA

$

12,931,417

$

12,427,680

$

503,737

Loop 1604 Project VRF Projects Previous Project Expenses Subtotal Interfund Transfers Out VRF Debt Service Bexar & COSA Loan Repayment Required Reserve (MADS) Amount Total Appropriations

$ $ $ $ $ $ $ $ $

1,631,920 111,555,419 17,603,705 143,722,461 7,437,100 1,673,438 7,440,900 160,273,899

$ $ $ $ $ $ $ $ $

1,626,004 8,322,060 17,021,349 39,397,093 2,761,050 1,673,438 43,831,581

$ $ $ $ $ $ $ $ $

5,916 103,233,359 582,356 104,325,368 4,676,050 7,440,900 116,442,318

Appropriated Fund Balance

$

53,601,419

TOTAL APPROPRIATIONS

$

170,043,737

Cash & Investments*

$

115,059,402

*Total Appropriations Less Future Proceeds from Debt & MPO Funding

4-12


MONTHLY PROGRESS REPORT Consultant: Consultant’s Project No.: Project Name: Contract Period: Contract Amount: % Contract Amount Expended: % Complete of Work Performed:

CP&Y, Inc. BEXA1500487.00 BC06 Blanco Road Ph. II March 20, 2017 $1,530,315.38 .45% .45%

Reporting Period:

01/01/2019 – 01/31/2019

Work performed this reporting period: Project Admin / Coordination - Monthly Invoicing and Progress Report Environmental Services - Updated/finalized USFWS Consultation Letter and submitted to TxDOT Survey Services - No work this Month Geotechnical Engineering - No work this Month Utility Coordination - No work this Month SUE -

No work this Month

Traffic Control Plans - No work this Month Roadway Design - Attended Progress Meeting on January 10th - Updated Schematic rolls for TxDOT - Addressed TxDOT Comments Drainage Design - Update of Drainage files for schematic roll plots Traffic Signing and Pavement marking - No work this Month Env. Storm Water Management - No work this Month. Waiting on TxDOT comments/approval

4-13


Submittal Requirements - 90% Review Comments Bid Construction Additional Services Public Involvement – Finalized Public Hearing Summary Geotech Services – Retaining Wall Design –

Current problems which may impede performance and proposed corrective action:

Deliverable Submitted: 2/04/19

Jaime Aguilar, PE Project Manager Name

Signature

4-14

Date


engineers

architects

   SOLUTIONS TODAY WITH

surveyors

A VISION FOR TOMORROW

Alamo Regional Mobility Authority  Monthly Progress Report  Project Name:  Contract Period:  Contract Amount:  % Complete: 

BC09 Candlemeadow Project  August 21, 2018 –   $714,518.25  35% 

Reporting Period:  02/01/19‐02/28/19  ________________________________________________________________________________ Work performed this reporting period:  Project Administration and Coordination Services   Monthly Invoicing, Progress Report and Design Schedule  Coordination with SAWS and AT&T Environmental Services   Started the Jurisdictional Determination, Section 404 and cultural resource reviews. Surveying Services   Completed Geotechnical Engineering Services   Completed Utility Coordination Services   Utility coordination is on‐going. Subsurface Utility Engineering Services   Level B SUE work is complete. Traffic Control Plan Services   Design on‐going; addressing 30% review comments and working towards the 60% design submittal.  Roadway Design Services   Design on‐going; addressing 30% review comments and working towards the 60% design submittal.  8918 TESORO DRIVE

|

SUITE 401

OFFICE 210.822.2232

|

FAX 210.822.4032

|

4-15

SAN ANTONIO, TEXAS 78217 |

WWW.LNVINC.COM


Page 2 of 2 

Drainage Design Services   Design on‐going; addressing 30% review comments and working towards the 60% design submittal.  Traffic, Signing and Pavement Markings Services   Developing the plan sheets for the 60% design submittal. Environmental, Storm Water Management Plan and Tree Preservation Services   Developing the plan sheets for the 60% design submittal. Submittal Requirements   60% design submittal is due May 17, 2019. Bid Phase  Construction Phase  Specified Additional Services   Developing the plan sheets for the proposed VIA bus stop along Foster Road just north of the Candlemeadow intersection.  Unspecified Additional Services 

Submitted: 03/12/19  

Byron Sanderfer, PE, CFM  Project Manager Name 

Signature

8918 TESORO DRIVE OFFICE 210.822.2232

| |

SUITE 401

|

SAN ANTONIO, TEXAS 78217

FAX 2 1 0 .822.4032

4-16

|

WWW.LNVINC.COM

Date


ARMA Monthly Status Report Foster Road Phase III Date: February 6, 2019

Work Authorization No. 2 91% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set: • NTP for Final received on 1/2/2019 • Addressing comments and finalizing PS&E package Previous months progress: • Received final NTP. • Began addressing comments and coordinating with subconsultants. • Provided design information and addressed questions from utilities (SAWS and CPS Gas) Projected work for this month: • Continue addressing comments from ARMA • Work towards final PS&E package. • Finalize environmental permits. • Receive Final utility plans 3/4/2019 • Final submittal anticiapted 3/22/2019 Outstanding Issues/Action Items: • None

1 of 1 4-17


ARMA Monthly Status Report Foster Road Phase III Date: February 28, 2019

Work Authorization No. 2 95% Complete Project: Foster Road Limits: IH-10 to FM 1346 Status of Plan set: • NTP for Final received on 1/2/2019 • Addressing comments and finalizing PS&E package • Coordinating with adjacent developments Previous months progress: • Coordinated with Subconsultants. • Coordinated with adjacent developments. • Provided design information and addressed questions from utilities (SAWS and CPS Gas) Projected work for this month: • Continue addressing comments from ARMA • Submit final PS&E package. • Finalize environmental permits. • Receive Final utility plans 3/4/2019 • Final submittal anticipated 3/22/2019 Outstanding Issues/Action Items: • None

1 of 1 4-18


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Fischer Road Phase II – Non‐Tolled (BC01) Location Map Precinct: 1 Limits: From IH 35 to Somerset Road Scope: Reconstruct the existing two‐lane roadway to a two‐lane roadway consisting of one 12‐foot travel lane and four‐foot shoulder in each direction with drainage improvements. Status: Construction Consultant: LNV, Inc. ARMA Funding: $4,097,065 (Construction) Construction Start Date: August 2018

Project: Old FM 471/Talley Road – Non‐Tolled (BC02) Precinct: 1 Limits (Old FM 471): Culebra Road (FM 471) to Culebra Road (FM 471) Scope (Old FM 471): Reconstruct the existing roadway from an existing two‐lane rural roadway to a two‐lane roadway configuration west of Talley Road and a three‐ lane roadway configuration east of Talley Road. Limits (Talley Road): Culebra Road (FM 471) to Old Talley Road Scope (Talley Road): Expand roadway from an existing two‐lane rural roadway to various sections including a three‐lane roadway configuration south of Old FM 471 and a five‐lane roadway configuration north of Old FM 471. Status: Design (Bexar Co. funded) Consultant: Dannenbaum Engr. ARMA Funding: $500,000 (ROW) $10,000,000 (Construction) Est. Letting Date: August 2019

Location Map

Updated: January 2019 4-19


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Talley Road Phase I – Non‐Tolled (BC03) Location Map Precinct: 1 Limits: Potranco Road (FM 1957) to Wiseman Scope: Expand from an existing two‐lane rural roadway to a four‐lane urban roadway consisting of two 12‐foot travel lanes in each direction, a median, curb, and sidewalk. Status: Design (Bexar Co. funded) Consultant: CP&Y, Inc. ARMA Funding: $1,000,000 (ROW) $12,500,000 (Construction) Est. Letting Date: September 2019

Project: Watson Road Phase II – Non‐Tolled (BC04) Precinct: 1 Limits: SW Verano to 4,900 feet south Scope: Reconstruct the existing two‐lane rural roadway to two 12‐foot travel lanes with six‐foot shoulders in each direction for improved connectivity and safety. Status: Planning Consultant: TBD ARMA Funding: $873,300 (Design) $2,911,000 (Construction) Est. Letting Date: Jan. 2021

Location Map

Updated: January 2019 4-20


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: West Military Drive – Non‐Tolled (BC05) Location Map Precinct: 1 Limits: 0.1 mile west of Pinafore St. to Loop 1604 Scope: Reconstruct the existing roadway with 12‐foot lanes, a raised median, four‐foot shoulders, curb, and full‐width sidewalks from 0.1 mile west of Pinafore St. to Westcreek Oaks Drive and mill and overlay the existing roadway from Westcreek Oaks drive to Loop 1604 Status: Design Consultant: K Friese + Associates ARMA Funding: $702,000 (Design) $2,340,000 (Construction) Est. Letting Date: January 2020

Project: Blanco Road Phase II – Non‐Tolled (BC06) Precinct: 3 Limits: West Oak Estates Drive to Borgfeld Road Scope: Expand from an existing two‐lane rural roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six‐foot shoulders in each direction, a raised median, curb and sidewalk on the northbound side. Status: Design Consultant: CP&Y, Inc. ARMA Funding: $4,401,000 (Design) $2,934,000 (Construction) Est. Letting Date: July 2019 4-21

Location Map

Updated: January 2019


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Evans Road Phase I – Non‐Tolled (BC07) Precinct: 3 Limits: Bulverde Road to TPC Parkway Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Construction Consultant: CDS Muery ARMA Funding: $10,100,000 (Construction) Construction Start Date: October 2018

Location Map

Project: Evans Road Phase II – Non‐Tolled (BC08) Location Map Precinct: 3 Limits: TPC Parkway to Hanging Oak Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with four‐foot shoulders in each direction. Status: Design Consultant: HNTB ARMA Funding: $2,200,000 (Design) $7,500,000 (Construction) Est. Letting Date: June 2019

Updated: March 2019 4-22


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Candlemeadow – Non‐Tolled (BC09) Location Map Precinct: 4 Limits: Binz‐Engleman to Foster Road Scope: Reconstruct the existing roadway including two twelve‐foot travel lanes, six‐ foot shoulders, curb and full width sidewalks for improved connectivity and safety. Status: Design Consultant: LNV, Inc. ARMA Funding: $1,100,000 (Design) $3,771,176 (Construction)

Est. Letting Date: January 2020

Project: Foster Road Phase III – Non‐Tolled (BC10) Precinct: 4 Limits: IH 10 to Houston Street (FM 1346) Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes with six foot shoulders in each direction. Status: Design Consultant: Pape Dawson Munoz ARMA Funding: $2,295,000 (Design) $7,650,000 (Construction) Est. Letting Date: June 2019

Location Map

Updated: March 2019 4-23


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: Loop 1604 South – Non‐Tolled (TxDOT01) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 1 Limits: US 281 to FM 1303 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes and 10‐foot shoulders in each direction. Status: Construction ARMA Funding: $10,000,000 Letting Date: June 2018

Project: FM 471 – Non‐Tolled (TxDOT02) This project will be delivered in partnership with the Texas Department of Transportation.

Location Map

Precinct: 2 Limits: Old FM 471 East to SH 211 Scope: Expand from an existing three‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning/environmental ARMA Funding: $10,500,000 Est. Letting Date: Feb. 2022 Updated: January 2019 4-24


ALAMO REGIONAL MOBILITY AUTHORITY COUNTY OF BEXAR

Project: FM 1516 – Non‐Tolled (TxDOT03) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 4 Limits: FM 78 to IH 10 Scope: Expand from an existing two‐lane roadway to a four‐lane roadway consisting of two 12‐foot travel lanes in each direction, turn lanes, bike lanes, and sidewalks. Status: Currently in planning/environmental ARMA Funding: $11,750,000 Est. Letting Date: Feb. 2022

Project: Loop 1604 West – Non‐Tolled (TxDOT825) Location Map This project will be delivered in partnership with the Texas Department of Transportation.

Precinct: 1 Limits: Potranco Rd (FM 1957) to US 90 Scope: Expand from an existing four‐lane divided roadway to a full expressway section with main lanes and frontage roads. Status: Currently in construction ARMA Funding: $70,000,000 (Construction) Est. Construction End: Fall 2019

Updated: January 2019 4-25


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 5: Discussion and appropriate action regarding acceptance of the FY 2018 Annual Financial Statement Audit prepared by RSM. Background: This item requests approval of the FY 2018 Audited Financial Statements prepared by the Alamo RMA’s outside auditor, RSM. The opinion on the Financial Statements is “Unmodified”, also referred to as a “Clean Opinion”, with no findings noted. There were also no findings noted as it relates to compliance with laws and regulations. RSM will be providing a brief presentation on the Audit to the Board. Recommended Motion: Acceptance of the FY 2018 Annual Financial Statement Audit prepared by RSM.

 

5-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

John Bownds Seth McCabe

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

5-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 6: Discussion and appropriate action regarding approval of the submission of the Annual Compliance Report for FY 2018 in accordance with requirements set forth in 43TAC§26.65. Background: This item requests approval of the submission of the Alamo RMA’s Compliance Report for fiscal year 2018 to the Texas Department of Transportation (TxDOT). The Compliance Report certifies that the Alamo RMA has completed all necessary reporting requirements under Subchapter G (Reports and Audits) of the Texas Administrative Code. Recommended Motion: Approval of the submission of the Annual Compliance Report for FY 2018 in accordance with requirements set forth in 43TAC§26.65.

6-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

John Bownds Seth McCabe

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

6-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 7: Discussion and appropriate action regarding selection of a Professional Construction Inspection Services Provider for the Talley Road Phase I Project. Background: On December 20, 2018 the Alamo Regional Mobility Authority issued a Request for Qualifications for Professional Construction Inspection Services for the Talley Road Phase I Project. Statements of Qualifications (SOQs) were due January 25, 2019. Ten SOQs were received which staff reviewed and numerically scored. Staff will present a recommendation to the Board regarding firm selection. Recommended Motion: Direction regarding the Construction Inspection Services firm selection.

 

7-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

7-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 8: Discussion of the Alamo RMA’s Legislative Priorities for the 86th Texas Legislative Session. Background: Alamo RMA staff and General Counsel will present an update and discuss the Alamo RMA’s Legislative priorities. Recommended Motion: There is no action required of the Board on this item.

Walter Serna, Jr. Director David L. Smith Executive Director

 

8-1


2 Fiscal Assessment Applicable: Type: Category: Funding Source: Dollar Amount Associated with Item: Current Budget Amount :

☐Yes ☐ Revenue ☐ Project N/A N/A N/A

Coordinated by: Verified by:

N/A N/A

☒ No ☐ Expense ☐ Indirect ☐ Other: _______________

Comments: There is no fiscal impact associated with this item.

8-2


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 9: Citizens’ Communications. Citizens must sign the register to speak. Individuals may sign up to speak on any item on the agenda. Individuals interested in speaking must sign up to speak prior to the item being placed in consideration before the Board of Directors. Speakers are allotted no more than three (3) minutes to speak and time is not transferable between the speakers. Any comments, which do not address a specific agenda item, must be made during the Citizens’ Communications portion of the agenda, provided the individual has signed up to speak prior to this period starting.

Walter Serna, Jr. Director David L. Smith Executive Director

 

9-1


Board Memorandum Board of Directors Michael Lynd, Jr. Chairman David Starr Secretary/Treasurer John M. Agather Director Lou Miller Director Bobby Perez Director William L. Raba Director Walter Serna, Jr. Director David L. Smith Executive Director 

 

To: From: Copies: Date:

Board of Directors David Smith, Executive Director File Wednesday, March 20, 2019

Agenda Item 10: Executive Session – Pursuant to Chapter 551, Subchapter D, Texas Government Code. At any time during the meeting of the Alamo RMA Board of Directors, the Board may meet in executive session pursuant to Chapter 551 of the Texas Government Code, for purposes of the following: A. Section 551.071. Consultation with Attorney - Consultation with, and advice from legal counsel concerning pending/ contemplated litigation, settlement offers and negotiations, ongoing disputes and potential disputes, legal issues associated with any item on this agenda, and other legal matters. i. Legal matters regarding the former Trustee for the Alamo RMA’s Senior Lien Vehicle Registration Fee Revenue Bonds, Series 2016 and Junior Lien Vehicle Registration Fee Revenue Bonds, Series 2016. B. Section 551.072. Deliberation Regarding Real Property - Discussion of real property purchase, exchange, lease, license, gift, donation, and/or negotiated settlement, including property to be acquired for right-of-way. C. Section 551.074. Personnel Matters - Deliberation concerning the appointment, employment, reassignment, evaluation, duties, discipline, and/or dismissal of personnel.

10-1

Profile for Beatrice Marroquin

Alamo Regional Mobility Authority Board of Directors Agenda meeting packet for March 20, 2019  

Alamo Regional Mobility Authority Board of Directors Agenda meeting packet for March 20, 2019  

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