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AGENDA ITEM # 7 Efficient, Effective and Economical Government
April 9, 2014
Business Development & Procurement Services Aviation
Jeanne Chipperfield, 670-7804 Theresa Oâ€™Donnell, 671-9195
SUBJECT Authorize a three-year master agreement for deicing chemicals for Aviation - Cryotech Deicing Technology in the amount of $383,580 and Nachurs Alpine Solutions Corp. in the amount of $765,000, lowest responsible bidders of two - Total not to exceed $1,148,580 - Financing: Aviation Current Funds BACKGROUND This action does not encumber funds; the purpose of a master agreement is to establish firm pricing for goods, for a specific term, which are ordered on an as needed basis. This master agreement will provide deicing chemicals for Aviation. Snow and ice on the airport runways, taxiways, aprons and roadways pose significant hazards to aircraft, contractors and the general public at Dallas Love Field and Dallas Executive Airports. Two chemicals have been adopted as the industry standard for snow and ice removal, potassium acetate and sodium acetate. Salt and salt based products are corrosive to aircraft and are specifically prohibited from use by the Federal Aviation Administration on runway, taxiway and apron surfaces. As part of the solicitation process and in an effort to increase competition, Business Development and Procurement Services (BDPS) used its procurement system to send out 309 email bid notifications to vendors registered under respective commodities. To further increase competition, BDPS uses historical solicitation information, the internet, and vendor contact information obtained from user departments to contact additional vendors by phone. Additionally, in an effort to secure more bids, notifications were sent by the BDPS' ResourceLINK Team (RLT) to 25 chambers of commerce, the DFW Minority Business Council and the Women's Business Council - Southwest, to ensure maximum vendor outreach.