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Executive Meeting Monday, August 29, 2007 Minutes Executives:

Brenda Corbett, President Jennette Leung, VP Finances & Administration Irina Osipova, VP Public Relations & Marketing Thomas Nguyen, VP Campus Life Christopher Peacock, Manufacturing, Electronics and Industrial Process Chair Thomas Trowbridge, Business Chair Roan Hidalgo, Computing & Academic Studies Chair Emily Ho, Health Sciences Chair Leanne Atienza, VP of Student Affairs


Caroline Gagnon, Director


Doug Holdgate, Transportation, Construction & the Environment Chair

2.1. Meeting Called to Order The Chairperson, Brenda Corbett, calls the meeting to order at 14:35 pm. (9 voting members). 2.2 Acceptance of the Agenda It was moved that the agenda be approved as distributed. Moved by: Thomas Trowbridge Seconded by: Emily Ho 9/0/0 Carried 2.3.

Progress Reports

Irina Osipova, VP Public Relation and Marketing • Irina mentions that Global TV will be on campus on September 5. To increase awareness BCIT is now subsidizing the Shinerama breakfast, which is now expecting to serve 400 people. She is looking for volunteers, and will use Outlook to book Executive Members. Thomas Nguyen, VP Campus Life • Orientation o Everything is underway for Orientation. Thomas N. will send each executive his or her roles for the event. • Clubs o Thomas announces that the first Clubs Committee meeting was held in August to discuss various topics such as sponsorship, liability and the relationship between clubs and BCITSA. o Next meeting is scheduled for Thursday, September 13 at 5:30pm, and will focus on budget. Brenda Corbett, President Brenda will meet with the VP Education to seek support for the Set and Tech Rep program.



Question Period No questions.


Unfinished Business No unfinished business


New Business 2.7.1 Objectives • Caroline will distribute the objective form for all Executives to amend and complete. The form needs to be emailed back to Caroline by next Tuesday (September 4, 2007). 2.7.2 Set and Tech Rep Committee Motion: Be it resolved that a Set and Tech Rep committee be formed to address the needs of the Set and Tech Rep initiative. Moved by: Jennette Leung Seconded by: Emily Ho 8/0/0 Carried Discussion: • How long will the committee last? The committee should be established for one year, meeting every 6-8 weeks. • It is important to have the committee meet at the beginning of the year for the implementation stage and at the end of the year for the reviewing stage. • What will be the purpose of the committee? To guide the strategic vision of the initiative. To ensure that proper processes are in place. Motion: Call the question. Moved by: Jennette Leung 7/1/0 Carried

Seconded by: Irina Osipova

1.3. Next Meeting Next meeting is scheduled on Monday, September 17th in Council Chamber.


BCIT Student Association Wednesday, August 29, 2007 AGENDA


Meeting called to order


Acceptance of the Agenda


Progress Reports


Question Period


Unfinished Business


New Business 2.7.1 Objectives 2.7.2 Set and Tech Rep Committee


Next Meeting – September 10th


Meeting adjourned


2 MinutesExecutive August 29, 2007