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Executive Meeting September 12, 2005 Minutes Executives:

Ashley Steier, President Craig Hall, VP Finances & Administration Andrea Charlton, VP Public Relations & Marketing Grace Budiono, VP Campus Life Jennifer Leaman, VP of Student Affairs Michael Louie, Manufacturing, Electronics and Industrial Process Chair Tara Perret, Transportation, Construction & the Environment Chair Tunde Gal, Computing & Academic Studies Chair Shannon Roberts, Health Sciences Chair Todd Embley, Business Chair

Councillors:

Lee-Ann Banfield Megan Chambers Heather Thompson

Staff:

Caroline Gagnon, Director Geoff Gauthier, Editor

Guests:

Tina Nagra Amrit Dhalinal Matt Chong Jasvir Dhillon Gauran Kohit Brenda Corbett Colin Waddell April Won

Julie Ho Robert Yuen

Tim Erickson Laura Thierman Sara Shaw Gillian Bonner Lindsay Betts Zahra Ladhani Marlina Kinnersley

3.1.

Meeting Called to Order The meeting was called to order by the Chairperson, Ashley Steier, at 5:50 pm. (10 voting members). ** Chairperson, Ashley Steier explains that this meeting will be an executive meeting as it does not meet quorum. **

3.2.

Acceptance of the Agenda It was moved that the agenda be accepted with the following changes. Numbering should be changed from 1 to 3 (i.e.1.1 to 3.1) Carried

3.3.

Acceptance of the Minutes from July 7, 2005 & August 21, 2005 It was moved by Craig Hall and seconded by Jennifer Leaman that the minutes of July 7, 2005 be accepted as distributed. 9/0/0 Carried It was moved by Craig Hall and seconded by Jennifer Leaman that the minutes of August 21, 2005 be accepted as distributed. 9/0/0 Carried


3.4. Guest Speakers No guest speakers 3.5 General Reports Executives & Director • Ashley: ƒ Ashley explains that this year’s executive goal is to increase the SA’s awareness on campus. Ashley reports that the U-connect centre was visited by over1090 students in the first 5 days of school in comparison from last year: 945 students in October; 1136 students November of 2004. 3.6

Progress Report See attached.

3.7. ƒ ƒ ƒ ƒ ƒ ƒ ƒ

3.8

Questions Period (5 min.) Some guests are requesting names and numbers of all executives. Ashley invites them to go to page 6 in the handbook or the website. Leanne asks about the status of the pub patio. Ashley explains that there was planning differences between BCIT and SA, mainly surrounding cost, WCB, and design. Ashley states that it should be built in November. Ashley explains that every school gets one councillor for every 300 full-time students registered. Final numbers should be confirmed by BCIT in the next 2 weeks. Everyone is invited to attend Council Meetings, even if they are not councillors. Todd mentions that some bursaries/scholarships request volunteer/community involvement experience. Thus a very good thing to volunteer. The U-connect centre is another great source for those wanting to volunteer within or outside BCIT. Andrea is in need of volunteers to print amazing race t-shirts. Ashley states that all of the SA volunteers receive a reference letter. Laura would like to know more about toastmaster. Ashley states that meetings are held every Tuesday at 7:00 am in the Council Chamber.

Unfinished Business No unfinished business.

3.9. New Business No new business 3.10. Next Meeting Next meeting is scheduled on Monday, September 26, 2005 at 5:45 pm – Council Chamber. 3.11. Meeting Adjourned It was moved by Shannon Roberts and seconded by Craig Hall that the meeting be adjourned. (6:20 pm) Carried


COUNCIL MEETING MONDAY, SEPTEMBER 12, 2005 AGENDA

3.1.

Meeting called to order

3.2.

Acceptance of the Agenda

3.3.

Acceptance of the Minutes from July 5, 2005 3.3.1

Acceptance of the Minutes from August 21, 2005

3.4.

Guest Speakers

3.5.

General Reports: Executive & Director

3.6.

Progress Reports

3.7.

Question Period (5 min.)

3.8.

Unfinished Business 3.8.1. 3.8.2. 3.8.3.

3.9.

New Business 3.9.1. 3.9.2. 3.9.3. 3.9.4.

3.10.

Next Meeting – September 26, 2005

3.11.

Meeting adjourned


SA EXECUTIVE PROGRESS REPORTS FOR SEPTEMBER 12, 2005 Executive

Date of Introduction

Action or Outstanding Issue

Status

Grace

September 9th, 2005

Volunteer Appreciation Session

In Progress – Finalizing volunteers list, room booked, etc

Grace

September 12th, 2005

International Food Event

In Progress – Needs to talk further with Jim Mitchell and BCIT International.

Grace

September 12th, 2005

Recruitment of Rec. Reps

In Progress

Jennifer

September 12, 2005

Blood Drive

Getting info on how to do the blood drive for October 6, and if students and council are interested in doing it

Jennifer

September 12, 2005

International Councillor

Jennifer

September 12, 2005

Clubs Package

Reworking the clubs package, preparing for Presidents’ meeting, connecting with potential new clubs

Jennifer

September 12, 2005

Alcohol Awareness Week

Organizing it for November 21- 25, 2005, change of date from last year

Jennifer

September 12, 2005

Student Concerns

Ongoing

In the progress of finding one, making contacts

4


Shannon

September 5, 2005

Residence move in -helped students move in and explained the role of the SA

Shannon

September 6, 2005

Orientation -assisted with touring new students and explaining the SA

Shannon

September 5, 2005

Recruiting councillors

Have found two councillors, Bob and Julie, still looking for one more.

Shannon

September 12, 2005

Degree Name Change Information

Met with John Eames, Chair of School Quality Committee, who explained the developing process to change degree names.

Michael

September 5th, 2005

Helping students move into residence

COMPLETE

Michael

September 6th, 2005

Helping Graciee with Orientation

COMPLETE

Michael

September 6th, 2005

Promoting Shinerama

ONGOING

Michael

September 7th, 2005

Recruiting Counsellors

ONGOING

Todd

September 6, 2005

Recruiting Councillors

Began process of choosing councillors

Todd

September 6, 2005

Building set rep and tech rep lists

Adding new names to list, encouraging others to register

Tunde

September 6, 2005

Recruiting Councillors

Waiting for total numbers of students in my school

Tara

September 6, 2005

Toastmasters

Tara

September 6, 2005

Recruiting Councillors

Andrea

September 6, 2005

Shinerama Coordination

Andrea

September 6, 2005

Preparing presentations for execs

Complete

Complete

Helping recruit students for the Toastmasters club Waiting for total numbers of students in my school Organizing all related events, bbq’s, bracelets Lanyards, street team Putting together templates for execs to use during class presentations.

5


Andrea

September 6, 2005

Amazing Race

Recruiting volunteers and getting teams signed up.

Craig

August 1, 2005

Microwaves

Working with BCIT to have them put out into the school. Electrical is there, but they need shelves, so BCIT will be getting a quote for me.

Craig

September 6, 2005

Creating a presence at other campuses

Talked to Scott, and am starting to research.

Ashley

September 1, 2005

Toastmaster Revival

Ashley

September 1, 2005

Pub Operations Committee

Ashley

September 5, 2005

Set Reps and Tech Reps

In touch with FSA and administration to have all Set and Tech reps register with the SA through our website

Ashley

September 1, 2005

Buzz Media Project

The two TV’s in the great hall will be converted to Buzz Media TV’’s by January, others to follow.

Ashley

September 3, 2005

Residence Move In

Ashley

September 1, 2005

Alumni Association

Confirmed SA Execs attendance. Completed flyer. Devising Recruitment Campaign Approved dates and times for September events. Finalizing plan for patio structure.

Helped residence move onto campus. Educated them about the SA and what we do. Definitely should be continued in the future. Meeting next Wednesday, exploring opportunities to do joint projects. Orientation was a good concept; need to work out some details.

6

1 MinutesCouncilMeeting - Sept 12, 05  

3.1. Meeting Called to Order The meeting was called to order by the Chairperson, Ashley Steier, at 5:50 pm. (10 voting members). ** Chairper...

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