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Boulder County CCAP Fall 2017 Newsletter September—December 2017

Inside this issue: Provider Tips & Tricks


Fall Provider Forum: Bringing FLIP-IT to You!


CCAP Provider 101 Training


Fall Training Opportunities


Family Child Care Quality Certificate


Program Recognition


Community Recognition


Waitlist Tips!  To be placed on the waitlist parents must submit the Waitlist Eligibility Form, which can be found online at  The CCAP team will determine if the family appears to be eligible for the waitlist and will notify them accordingly.  It is the parent’s responsibility to ensure their contact information is kept up to date. Changes in contact information can be emailed to:  For more information and to access the Waitlist Eligibility Form, visit us online at

NEW! CCCAP Attendance Tracking System The State CCCAP team is preparing for the new Attendance System (ATS) implementation and we need your help! In order to track attendance and transmit information to receive CCCAP payments, you must register in ATS using a valid email address. The email address you will use for ATS needs to be confirmed or updated by September 29th, 2017. How to View and Update Your Email Address: 1. Access the Provider Self Service Portal (PSSP) at 2. Select the Provider Information Summary screen to view the email address currently on file. 3. If the address is correct, no further action is required. If the address is incorrect or you are unable to access PSSP, do the following: 

Licensed providers should contact your licensing specialist to update your email address.

Exempt CCCAP providers should contact your county CCCAP program to update your email address.

Client Email Addresses: Families utilizing CCCAP will also need to confirm or update their email address on file with their county worker. Please post the attached flyer next to your POS machine(s) as a reminder to families. ATS Training: This fall, the State CCCAP team will provide online training materials and videos to prepare you for the new attendance system. Information about how to register for training is coming soon!

Boulder County CCAP Waitlist Update On June 1st, 2017 a waitlist was put into place for the Boulder County CCAP program. TANF, child welfare and teen parents are exempt so these children will continue to be authorized.

We also expect families may move around to find care that is a better fit for their needs. If you have CCAP openings you would like to fill, please contact:

You can also report your CCAP openings to Colorado Shines Child Care Referral @ Mile High United Way, by contacting them at:

Boulder County CCR&R 303-441-3544 or

877-338-2273 or Child Care Referrals

Non-traditional Care Needed in Louisville, Lafayette & Boulder Families are struggling to find Saturday, evening and school days off care in these areas. If you are willing to help please contact Annette 303-441-3544 or

CCAP Provider Tips & Tricks About once a week or so it’s a good idea to run two tests on your POS machine(s). A Communications test will make sure the POS machine is talking with the CCAP system and your account.

The Early Childhood Council of Boulder County (ECCBC) ECCBC offers provider services in the form of professional development training (EQIT, Touchpoints and FLIP-IT) and quality improvement grants. For more information about ECCBC and the services they provide please go to:

How to Run a Communications test: Push the F4 button located at the top right on the POS machine, enter your provider password, push 5 and then 3. Approved? If not, reach out to Xerox and CCAP. A Store and Forward test should be run daily if you do not have an analog line BUT even if you have an analog line, it’s a good idea to check to make sure there aren’t any swipes stuck. Sometimes you’ll have an unexpected power surge, a problem with your phone line, or you will see SAF Yes. How to Run a Store and Forward test: F4 button, provider password enter, push 3. No SAF’S found Good! SAF’s to run? Great! You just pushed them through.

Please Post Your Closure Dates And make sure to remind families repeatedly! Your CCAP families can search for alternate child care for those closure dates. Remind them to not wait until the last minute. It can take up to 10 days to get alternate care authorized by CCAP. Families can contact the CO Shines Child Care Referral at 877-338-2273 to receive a customized referral list of programs to call about short-term care while you are closed. Once they find a replacement center, they will need to request a CCAP authorization, by emailing the name of the new center, their provider ID number, the dates, days of the week, and times they need care, to Please remind parents to swipe their CCAP card at the new center.

Fall 2017 Forum Bringing FLIP-IT To You!

CCAP Provider 101 Best Practices

FLIP IT is an evidence-based strategy that offers a simple, kind, strength-based, common-sense and effective four-step process designed to address children’s challenging behaviors. Learn how to help children become emotionally aware problem solvers who develop healthy coping skills that will last a lifetime.

Join Boulder County CCAP and CCR&R program staff for a full menu of CCAP related topics specifically designed for CCAP providers! For example: what’s new with CCAP, developing partnerships with your CCAP families, writing CCAP policies, PSSP refresher and what to expect when you are expecting (a site review). There will be lots of time for questions and answers.

Presented by: Linda Miron, Collaborative Learning Consulting Services and Caitlin Moles, Quality Improvement Coach for the Early Childhood Council of Boulder County FREE! Saturday, October 14th from 8:00 a.m. to 4:00 p.m. Aspinwall @ Josephine Commons Community Building 771 Excelsior Place, Lafayette Training Credit: 6.5 hours | Social/Emotional To register go to: Questions? Contact Nicole Malone at 303-895-3419 or

FREE! Saturday, September 23rd 8:15 to 11:45 a.m. St. Vrain Community Hub, Room 112 South 515 Coffman Street, Longmont Training Credit: 3.5 hours | Professionalism To register go to: Questions? Contact Annette Crawford 303-441-3544 or

“Thank you so much for a wonderful training on Saturday. I've been "flipping" kids all day with great success! I'm really looking forward to using this strategy more and teaching it to others. - Emily L'Hommedieu Director Off Broadway Preschool


Fall Training Opportunities September 5th, October 3rd, December 5th | Longmont Boulder County Family Child Care Association Meeting & Training September 13th | Longmont Emergency Preparedness September 16th & October 28th | Boulder Healthy Eating & Active Living 303-413-7549 To Register: September 18th—October 12th | Longmont Pre-licensing Training for New Family Child Care Providers Call 303-441-3544 or email October 4th | Longmont Become a Breastfeeding Friendly Child Care Center Questions? Call 303-413-7549 To Register:

October 14th | Lafayette Fall 2017 Provider Forum · Bringing FLIP-IT To You! See page 2 for details. October 18th | Longmont ELV Core Demonstration Info & Registration: October 23rd | Lafayette Emergency Preparedness November 2nd | Lafayette Standard Precautions Register & pay at: November 4th | Lafayette Medication Administration Register & pay at:

Family Child Care Quality Certificate A comprehensive program to support the unique business of family child care, the Family Child Care Quality Certificate program includes trainings, incentives, access to resources, and an in-home visit. The Certificate provides an alternative pathway to a Level 2 rating in Colorado Shines and assistance with PDIS and all Colorado Shines systems. If you are a CCAP provider you will receive an increase in your CCAP rates!

This program is FREE! Upon completion you will receive a $300 grant for learning materials and membership for one year to the Colorado Family Child Care Association! In addition, complete by December 15, 2017 and receive a thank you gift card worth $50 from the Boulder County Early Childhood Team! For more information or to register Click Here

“The more I complete programs like the Family Child Care Quality Certificate, the more I enjoy my work and the better care I can provide children” Dorie McClesky Family Child Care Provider Happy Hollow Preschool

Recognizing Programs That Have Increased Their Rating! Congratulations to those CCCAP family child care providers and child care centers that increased their Colorado Shines Rating Level! And welcome to the programs that became CCCAP providers over the summer! The care you provide for CCCAP children and their families is greatly appreciated! Level 2 Juliet Galltier Helen Wang Off Broadway Preschool Burlington Elementary School The Little Bear School Alpine Elementary Preschool Academy

Level 3 Rebecca Dean Back to Basics Child Care Center Gateway Montessori School

Level 4 First Presbyterian Preschool BC Head Start Wilderness BC Head Start Lafayette

To learn more about becoming a quality rated program please contact the Early Childhood Council of Boulder County.


Community Spotlight Congratulations to CCAP providers Connie Nunez, Lily Villagran and Denise Herrera for completing the PASO training series and receiving their Child Development Associate (CDA) Certificates! The PASO (Providers Advancing School Outcomes) program is an intensive 120 hour early childhood education program that is conducted in Spanish and includes home visits and coaching. The program, conducted by the Colorado Statewide Parent Coalition, prepares Latino children for success in Kindergarten and beyond. For more information go to: The Boulder County Assuring Better Child Health and Development (ABCD) Partnership is a multi-disciplinary group of partners dedicated to improving the early childhood system in Boulder County. Housed within Boulder County Public Health, the ABCD Partnership aims to build partnerships and collaborate to promote and support the developmental screening process for young children in Boulder County. To do this, the ABCD Partnership focuses its efforts on high risk populations, emphasizes whole child development, including social/ emotional development, builds upon existing programs supporting local community collaboration, utilizes and promotes evidence based, best practice approaches, and places families at the center of everything they do. To learn more about the work of the ABCD Partnership or to refer a child for early intervention screening go to: families/pregnancy/abcd-partnership/ or call 303-678-6064.

Your Boulder County Early Childhood Team! CCAP Terri Albohn Team Manager Jennifer Panicco Team Lead Christy Steele Ongoing Technician Cynthia Aguilera Bilingual Referral Tech Dawn Reed Intake Tech Julie Irwin Redetermination Tech Daphne Duck Eligibility Tech Provider Support Elizabeth Groneberg Bilingual Outreach Coordinator Cindy Billinger CCAP Billing Specialist Annette Crawford CCR&R Program Specialist Contact Us! 3460 Broadway Boulder, CO 80304 or 515 Coffman Street Longmont, CO 80501 CCAP: 303-678-6014 CCR&R: 303-441-3544

Connie Nunez

Lily Villagran

Denise Herrera

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Child Care Assistance Program Newsletter | Fall 2017  

Check out our newsletter for information on the new attendance tracking system, waitlist updates, our fall Provider Forum, CCAP Provider 101...

Child Care Assistance Program Newsletter | Fall 2017  

Check out our newsletter for information on the new attendance tracking system, waitlist updates, our fall Provider Forum, CCAP Provider 101...

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