Central Region West Policies and Member Code of Conduct
TABLE OF CONTENTS BBYO Organizational Policies
Prospective Member Policy
Youth Travel Policies
Central Region West Policies
Overnight Event Policies
Chapter Event Policies
Chapter Bank Accounts
Spirit & Dress-Up Guidelines
Branding & Apparel Guidelines
Guidelines for Parent Chaperones of Chapter Events
BBYO Member Code of Conduct
BBYO Organizational Policies Membership: Membership in BBYO shall be limited to eligible young Jewish teens who are in the second semester of eighth grade through twelfth grades. Eligibility for AZA and BBG shall terminate on August 15th after high school graduation, although full participation may continue on any level without further registration until August 31. Both AZA and BBG adhere to an “open membership” policy. So long as there is room in a chapter, any eligible person may register for membership. In multiple chapter communities, transfers from one chapter to another may be made only with the approval of the Program Director(s). Transfer must leave chapter as a member in good financial standing. Dues: Membership dues are as follows: a.$75 for annual BBYO membership dues b.$149 for a four year membership Those paying for membership after January 1st will have membership through June of the following year. Prospective Member Policy: Chapters shall not recruit eighth graders before January 1 each year. A prospective member is allowed an unspecified amount of time to consider membership and he/she is under no obligation to either the chapter or the individual members. A “valid objection” to membership for any prospective member is an objection based on moral/behavioral grounds. Dismissal must be approved by the Program Director(s). At no time may any member be ordered by any individual in the chapter to do any personal job for him. A Chapter may instruct the prospective member to assist in activities and programs of the chapter and he/she should perform that task with the same status as any full member. AZA and BBG consistently reaffirm their opposition to ‘hazing’ of members. No chapter has the right to subject individuals, prospective member or full member, to punishment, humiliation, or intimidation as a basis for membership. Suspected Chapters and/or members involved in this type of activity will face immediate consequences. THERE IS NO TOLERANCE FOR ANY TYPE OF HAZING IN CRW BBYO.
Program Supervision: All BBYO programs must be supervised by an adult over the age of twenty one. It is the chapter’s responsibility to inform the parents of the start and end time of all events. Parents are encouraged to contact the office to verify programs that they are unsure of. BBYO’s responsibility for the participants, while at a BBYO approved program or event, under the supervision of professional staff or staff-approved volunteers, begins at the designated start time and ends when that program or event ends. Parental responsibility resumes at the designated concluding times, at which point BBYO neither approves nor condones so called “after parties.” Youth Travel Policies: Travel policies are designed with the health and safety of participants in mind. They reflect the knowledge that participants often receive less than normal amounts of sleep at overnight programs, and inexperienced drivers have the highest rate of accidents. Teens may not drive to/from multi-night overnight programs Travel to and from any Council or Regional sponsored International overnight activities must be by chartered bus, public transportation or adult drivers. A minimum of one adult in addition to the driver must ride in each chartered bus traveling to and from any BBYO function. No inter-council/region travel is permitted by private automobiles, except by special permission of Regional Staff. Any programming that takes place inter-council/region requires staff approval and appropriate liability forms to be completed. In accordance with California state law, BBYO members who have not had their license for a year are not permitted to drive other BBYO members to/from/during events, unless they are siblings. Those who have not had their licenses for over a year are also not permitted to drive past the 11pm curfew. BBYO members who fail to observe these laws at an event will be sent home from the event; repeated offense may result in further disciplinary action, including suspension of membership. The Sabbath: BBYO recognized that Shabbat and other Holidays are celebrated in different ways by different people. In general, Shabbat observances should take place from sundown on Friday to sundown Saturday and should be used as a time for reflection through worship or spiritual exploration. Teen-planned programs during Shabbat should include religious services conducted in a way which brings in a high level of comfort and meaning to the participants. 2
BBYO members are encouraged to attend services in synagogues or temples of their choice and may hold services outside of the synagogue or temple. BBYO programs (except for these services) will not be held at the same time that services are usually held in synagogues, however, activities that reflect the spirit and sanctity of Shabbat may take place during Shabbat. BBYO groups may perform community service on the Sabbath such as visiting hospitals, homes for the aged, etc. as long as these programs are in keeping with the Sabbath. Athletic tournaments or league activities, fund-raising activities, and business (including elections and installations) shall take place on days other than the Sabbath. BBYO shall arrange formal group travel on days other than the Sabbath. When an activity begins on Saturday evening after sundown, BBYO shall provide facilities for those who arrive prior to sundown on Friday. Shabbat observance in chapters and at regional events should allow all of those present, or all those who might be interested in attending to feel comfortable. Requiring anyone to participate in an activity that is not Shabbat friendly is not permitted. Holding an event where there is an activity that is not Shabbat friendly without providing an equally viable, enjoyable Shabbat friendly alternative is also not permitted. All Sabbath rules also apply to: Rosh Hashanah (2 days), Yom Kippur, Sukkot (the first and last 2 days), Passover (first and last 2 days) and Shavuot (2 days)
Kashrut: The rules of Kashrut shall be observed at official BBYO programs at all levels. In circumstances where it is not possible to serve Kosher food, fish, dairy or vegetarian food must be served. Those who request strictly supervised Kosher food (or has indicated this observance on a convention or membership application) shall be supplied with such meals at no extra cost.
Central Region West Policies Overnight Event Policies 1. To attend an overnight event, participants/parents must have completed their annual medical form and signed off on the participation release waiver. 2. An overnight at a private home requires the host parent(s) to be informed, prior to the event, of the requirements for hosting a BBYO overnight program, by either the chapter advisor or professional staff. Host parent(s) are asked to sign off on the “Consent to Host an Overnight” form. 3. All participants in chapter overnights must be registered or prospective BBYO members. The only individuals who may participate in BBYO overnight programs are registered participants, assigned staff, and guests or prospective members approved of in advance by the professional staff. 4. Overnights taking place in a private home may not be co-ed unless exception is made and authorized by a professional staff member. Co-ed overnights at public facilities are permitted, however male and female youth participants must sleep in different rooms, preferably separated by one level. 5. Transportation To and From Overnights Participants may drive to a single-night overnight. Should the sleepover extend over two nights and is more than 30 minutes away from home, transportation should be arranged so the participants do not drive. Participants should not be required to travel on Shabbat in order to participate. If the overnight is held during Shabbat, appropriate Shabbat programming should take place. 6. Supervision at Overnights A minimum of one staff /adult, twenty one years or older per 15 participants must be present at all regional/council/chapter overnights. Always have a minimum of two staff at any overnight in case of emergency. If a sleepover is being held at a home, at least one host parent must be home at all times. If sleepover is held at a JCC or other community facility, at least one Chapter Advisor must be present at all times. At no time may participants leave the presence of adults. 7. All homes and facilities must be treated with respect. Chapters will be totally responsible for any costs for using facilities for chapter overnights, including any damages that take place.
8. Participants at home-based overnight programs may not leave during the designated sleep time. Otherwise they can leave and return with advance staff and parent approval with authorized transportation. The regional office has the discretion to cancel the program if the above is not adhered to. Please look for all programs to be advertised on the BBYO website (search â€œfind an event near meâ€?). Programs that are not listed will not be considered official BBYO programs and are not subject to our policies or rules, nor can we be responsible for them. Chapter Event Policies All chapter programming is subject to BBYO policies around code of conduct and program supervision. All chapter events must be posted and approved on the dashboard, and thus will be advertised on the BBYO website. If two chapters are co-hosting an event, both chapters must post the event on Dashboard. If more than three chapters are holding an event together, it becomes a Regional event and requires Regional approval by the teen leadership and professional staff. Refund/Cancellation Policy The cancellation deadline will be the same day as the final registration deadline for the event. Before that date, full refunds will be granted for cancellations in writing (email is acceptable), for any reason. After that date, the maximum refund available will be either 50% of the cost paid, or the portion of the event costs that are not already committed for the teen who is canceling, whichever is less. No refunds will be available for events costing less than $30. For all events, a minimum $30 cancellation fee will be retained. Refunds after the cancellation deadline will always be granted for cancellations due to medical or family emergencies. Cancellations due to non-emergency conflicts (finals, etc.) may be granted at the staffâ€™s discretion. Cancellations for any other reason (just decided not to go, missed the bus to camp, etc.) will not be granted. No-shows will not be granted refunds. Scholarship policies Scholarship applications will be distributed upon request for the purpose of subsidizing event registration. Applications will be due as indicated on the event flyer and event description posted on b-linked. Scholarships will be granted on a financial need basis only at the point in time, and in order to be considered for an award, applications must be filled out in their entirety, including parent income. Recipients of awards will be notified and expected to pay the balance of the event in full at that time. To retain the
awards, participants must successfully complete the program, successful completion meaning that the participant attends the event and there are no code of conduct violations or disciplinary issues during the event in question. If the balance is not paid by the final registration deadline, the individual will forfeit the scholarship and his/her registration will be cancelled. Those who do not receive scholarships, or who feel that their awards were insufficient to meet their needs will have the opportunity to cancel their registration when notified, should they so desire. Chapter Bank Accounts Chapter accounts may be opened through the regional bank account. Should a chapter opt to open an account through the region, all funds should be submitted to the regional office for deposit. Reimbursement requests with copies of receipts should be submitted by the chapter Gizbor/Gizbarit with approval of the chapter president & advisor. Account balance information will be sent out monthly. Should a chapter open an account on their own, BBYO will not supervise the management of this account and takes no responsibility for those funds should they be lost or mishandled. Spirit & Dress-up Guidelines Please be aware of the following guidelines for any/all spirit competitions and dress-ups for all BBYO events in Central Region West. Please understand these guidelines were designed to create a safe, inclusive environment for all members of BBYO, and to help BBYO members understand how to create that environment for those around them and the community at large. DRESS CODE: Participants may not sport any graphics (illustrations, photos, cartoons, etc.) or words (in any language) that are vulgar, obscene, libelous, or denigrate others for race, color, religion, creed, national origin, gender, sexual orientation, disability, or be gang-related on their attire. Participants may not promote and/or endorse the use of alcohol, tobacco or illegal drugs or gambling and/or encourage other illegal or violent activities through their dress. This will include all printed material that relates to or creatively changes the meaning of the message. Participants may not wear gang-related colors or dress in a style that implies gang affiliation. An excessive lack of clothing is also not permitted. This is to be
defined as follows: participants must be wearing some form of “bottoms” at all times – underwear or swimwear does not qualify. Female participants must also be wearing some form of “top” at all times – underwear or swimwear does not qualify. Please use appropriate judgment in this area; any “exposure” deemed inappropriate by the staff will require participants to change their clothing. BEHAVIOR GUIDELINES (includes behavior in all movies) Inappropriate and prohibited behavior includes, but is not limited to the following: Using language or gestures that are profane, lewd, vulgar or abusive If you can’t say it on television, you can’t say it in your movie, song, cheer, whatever. Possessing or displaying a weapon (movies allow for some flexibility here, if kept within reason). Intentionally damaging or destroying personal property owned by another participant, professional staff, volunteer or facility, or property rented by BBYO. Damage or destruction including graffiti. Defamation: which includes making false or intentionally inflammatory representations about an individual or identifiable group of individuals that harm the reputation of the person or identifiable group by demeaning them. Please be sensitive that this does not only imply what would be offensive to you, but what might offend others (particularly, the individuals or members of the group in question) Discrimination: which includes the use of race, color, creed, national origin, religion, gender, sexual orientation, or disability as a basis for treating another in a negative manner. Stereotyping is often seen as discrimination. Inappropriate sexual behavior Harassment, including bullying, defined as includes a sufficiently severe action or a persistent pervasive pattern of actions or statements directed at an identifiable individual or group that are intended to be, or that a reasonable person would perceive as ridiculing or demeaning. Possessing, smoking, selling, distributing or exchanging cigarettes, cigars, pipes, or chewing or smokeless tobacco. BBYO is a smokefree organization. Possessing, consuming, selling, distributing alcoholic beverages or other illegal substances, or attending a BBYO event under the influence of either. “Illegal substances” include, but are not limited
to, inhalants, marijuana, cocaine, LSD, PCP, amphetamines, heroin, steroids, look-alike drugs, and any substances commonly referred to as “designer drugs”. Inappropriate use or sharing of prescription and over-thecounter drugs.
Please also keep in mind: When addressing controversial issues such as political views, current affairs, and the like, remember that your opinion (even if it is your chapter’s collective opinion) might not be shared by everyone in the room. While you may not find a particular issue sensitive, it may be so for another member in the room. Be thoughtful about the consequences of your choices on others – for you it may be all in good fun, but for someone else, your choices may be hurtful. Be prepared to be held accountable and to respond accordingly should someone else be offended or hurt by your chapter’s choices. There is a tendency, because we as a CRW BBYO community are alike in a lot of ways, to feel like we have the right to stereotype or depict anyone who is “other” when we are amongst our own, and were we to have been in the company of people from the “group” we are portraying, they would have found it rather offensive. Think to yourself, honestly, how any one of you might feel to know that there is a convention going on somewhere with a group of teens dressing up with big noses, picking up pennies of the floor, pretending to be “Jews”. Failure to abide by these guidelines may result in any/all of the following consequences: Disqualification from competition If the violation was with regard to a dress-up, prevention from executing this and/or other dress-ups for the remainder of the convention Dismissal of individual(s) from the convention Entire chapter being placed on probation In extreme cases, suspension or expulsion from the organization Branding & Apparel Guidelines Chapters have the right to design, produce and sell apparel as either a fundraiser or for cost. All apparel must be approved by the Advisor and, if the chapter wishes to sell the ap-
parel to the region or at an international event, by the Professional staff as well. Chapters not adhering to this policy may have all of their apparel confiscated at the cost to the chapter or its members, or parents. All apparel for sale outside the chapter must include the BBYO logo somewhere. Parents are highly discouraged from personally fronting the cost of apparel. We suggest collection of money in advance, or withdrawal from the chapter’s bank account to pay apparel costs.
Medical Management BBYO participants and members may bring medications with them when attending an overnight event or travel program. CRW does require that participant’s medications are collected upon arrival at a weekend-long convention, not at one-night or chapter overnights. Prescription medications will only be given when accompanied by parental written authorization and a complete set of dosing instructions. A participant will only be given medications that have not expired and bear his/her name. Safeguards will be taken to protect the medication (secure/ locked place) and its integrity (i.e. refrigeration, if necessary). Participants’ medical conditions will never be disclosed to other youth under any circumstances. The teen’s parent or legal guardian will complete and sign the Medical Release form on an annual basis. Written supplements may be provided by the parents/guardians throughout the program year. All medications at a weekend-long convention must be turned in, including over the counter medications, which will be returned at the end of the program. Guidelines for Parent Chaperones of Chapter Events Please NOTE: some policies repeat from other sections of this manual. We have reiterated them all here as items parents need to be aware of when staffing events. Program Supervision BBYO is responsible for the health and safety of the participants
at BBYO-approved programs between the published start and end times. Thus, during the specified timeframe, participants must be under the supervision of BBYO professional staff or staff-approved volunteers (advisors/parents). In all cases, it is preferable to have, minimally, two BBYO-affiliated adults (paid professional staff or staff approved volunteers/ parents) 21 years of age or older supervise all BBYO programs. This includes programmatic components of an overnight program. There are no instances, where teens may meet for an official program or meeting without adult supervision. Your supervisory role: Be present. Stay within earshot of the program, and preferably, be present in the room. Often the incidents that occur at events, or the conflicts between teens will only be noticed and dealt with if you are aware of their interaction. Depending on the issue, you might not even react in the moment, but it might be something you let the local advisor or staff know about after it’s happened. You must be in the house at ALL TIMES with the teens while an event is taking place. The only exception is in case of major emergency, which is why we recommend two staff at any given event. At no time may teens engage in any form of sexual conduct or be under the influence of drugs or alcohol. If you see something or suspect inappropriate behavior, contact regional staff as soon as possible. Be approachable. Let the chapter President know that s/he can approach you if there are problems. Be informed. Feel free to ask the advisor or staff for details about the event (logistical and content). Be informative. If you are hosting a program at your home, let the Chapter President know if there are any special rules in your house that you would like shared (e.g. don’t go into the bedrooms, don’t open that door on the left because the giant dog is in there, we have a baby sleeping so please be quiet after 9pm, etc.) Be firm. If teens are asking to do something that was not part of the original event information you were given and/or that makes you uncomfortable, you can say ‘no’. This includes going to a fast food restaurant for food and programming in
parks. (Where requested and appropriate) Be involved. Some events may cover sensitive or difficult topics. If this is the case, the advisor or staff will brief you ahead of time and prepare you to be involved with the program. Be in touch. If there’s anything that occurred during the event that is of concern to you, from a teen who wasn’t treated well, to your feedback about the content, to poorly arranged logistics…please connect with your chapter advisor or local staff to discuss it! Your feedback helps us to support the teens, and deal with the issues that are present. It is the advisor's job to make sure that the chapter does not sponsor (or appear to sponsor) any program that is contrary to BBYO policy, and that might be potentially dangerous, prohibitively expensive or reflect poorly on BBYO’s reputation. Should you see anything happening in the event that is of major concern in this regard, please contact your chapter advisor or local staff right away. Members gathering to socialize after the official end of a BBYOsponsored event, be it a chapter meeting, overnight, day trip or convention, are responsible for their own health and safety as specified in the release signed by the members and their parents before being allowed to participate. If members are staying over at your home after an event when it is not an overnight and you are the chaperone for the event, please instruct all those staying to contact their parents to let them know the event is over and that they are staying on their own time. “In & Out Privileges” Teens who attend an event may not leave the event and come back later. Once a teen arrives at an event, s/he must stay at the event location for the remainder of the event time. Teens may leave early, but once they have left, they may not return. It is preferable for teens to call their parents/guardians and let them know that they are leaving early, should an early departure be unplanned. The reasoning behind this policy is that when teens are at events, BBYO is accountable for their actions – there is no way to do this effectively if teens are leaving the event for periods of time. Also, since parents expect BBYO to be responsible for their teens during this time, it is not appropriate to allow teens to be in
any location other than where their parents expect them to be, particularly because we cannot know what they are doing or where they are going during this time â€“ should something happen to them, we might not know. Exceptions can be made to this policy at the discretion of the chaperone in extenuating circumstances (e.g. teen forgot his wallet at the last location and needs to go get it, teen needs to leave for an hour with her parents for a family dinner), but these exceptions should be made rarely, with good cause, and only for teens you trust and feel comfortable with. If it feels suspicious, say â€˜noâ€™. Overnights Participants at home-based overnights may not leave during the designated sleep time. Otherwise they can leave and return with advance staff and parent approval with authorized transportation. Parent hosts will receive a list of those participants authorized to stay overnight. Anyone not staying over must depart by midnight. Common practice dictates that overnights taking place in a private home may not be co-ed. Should extenuating circumstances necessitate co-ed housing, the local professional must consult with a field services supervisor before approving the event. Co-ed overnights at public facilities are permitted, however male and female youth participants must not share the same sleeping facility. An overnight at a private home requires the parent(s) to be informed, prior to the event, of the requirements for hosting a BBYO overnight program, by either the chapter advisor or local professional. Host parent(s) are asked to sign off on the Host Family Checklist (PRO-2). A home-based overnight requires night-long oversight by a minimum of two adults, 21 years of age or older. Whenever possible, it is preferable to have one adult be the same gender as the participants (i.e., at least one male adult for an all-male overnight or at least one female adult for an all-female overnight). It is preferable that there be one BBYO-affiliated adult. If that is not possible, the parents of a BBYO member may serve as the adult supervisor. In either case the parents shall agree to abide by the following guidelines:
Remain on site and be available during the hours of the overnight. They may not have any sort of gathering at the house and must be in the home the entire time the participants are there. Have a copy of emergency contact numbers for all participants. Refrain from consuming alcohol, drugs or tobacco products in the presence of participants.
Accident and Incident Reporting Any accident or incident, no matter how slight the injury or damage must be reported to the responsible local staff professional as soon as reasonably possible for appropriate action. If an accident occurs: Make sure the injured person receives proper medical attention. If it’s a 911 call, call 911 and don’t wait! Call the local professional staff ASAP. Let him/her make as many pertinent decisions as possible, and feel free to have him/her reach out to the parents of the injured teen. If you cannot reach the professional staff and/or if it is an emergency, call the emergency adult contact. Let the youth talk to his/her parent/guardian. DO NOT Try to be a doctor or make a diagnosis. Make light of any injury. Send youth to emergency centers without a responsible staff. Allow anyone to participate in an activity without having completed and signed the appropriate release and medical forms. Youth Travel Policies Traveling to/from Overnight BBYO Programs With the exception of home-housed overnight programs (that come with the approval of a field services supervisor), teens may not drive to/from multi-night overnight programs. Travel During Programs Transporting teens during an event is one of the greatest hazards facing teens and BBYO. The risk to the organization is that if someone has an accident while driving "on the organization's be-
half" (i.e. at a BBYO event), then the organization is at risk of being held responsible for a portion of the harm caused by the employee or volunteer/teen. The auto insurance covering the car driven by the driver at fault will pay first but if that coverage is inadequate than the injured party may file a claim against BBYO. If travel is required during a BBYO event, staff shall endeavor to find professionally hired or adult transportation for teen participants whenever possible. If this is not possible, teens with valid drivers’ licenses shall be permitted to drive other teens, so long as they are following the laws as set by their state of licensure and once the staff has determined there are sufficient seat belts for all vehicle passengers. Note: Liability and property coverage for any personal vehicle used for BBYO business is limited to the insurance purchased by the vehicle owner, not BBYO. Personal vehicles are to be used at the vehicle owner’s risk. BBYO’s insurance is intended to protect the organization. Participant Behavior & Disciplinary Procedures Should you witness anything that is not in line with BBYO’s code of conduct, that is illegal, that you find to be inappropriate, or that is concerning to you, please contact your chapter’s advisor (where applicable) and your local BBYO professional. Please use your judgment about the urgency of the incident to determine the method and timing of contact (if someone is drinking at an event, please call right away, if someone called someone else stupid, you can probably send an e-mail or make a phone call during business hours).
B’NAI B’RITH YOUTH ORGANIZATION MEMBER CODE OF CONDUCT INTRODUCTION The B’nai B’rith Youth Organization is committed to providing a safe and orderly environment to protect teen participants, employees and volunteers during BBYO-sponsored programs. Responsible behavior by teen participants, employees and volunteers is essential to achieving quality, fun and educational programming without disruption or interference. The organization has a long-standing set of expectations for conduct at all-levels of BBYO programs. These expectations are based on the principals of civility, mutual respect, citizenship, character, tolerance, honesty and integrity, and follow the guidelines set forth by the Seven Principals for AZA and the Menorah Pledge for BBG. The organization recognizes the need to clearly define these expectations for acceptable conduct at all local, national and international programs; to identify the possible consequences of unacceptable conduct; and to ensure that discipline when necessary is administered promptly and fairly. To this end, BBYO has adopted this Code of Conduct (“the Code”), following consultation with the International AZA and BBG Boards and the International Management Team. Unless otherwise indicated, this Code applies to all teen participants, members, employees, volunteers, parents, and visitors when at BBYO programs. DEFINITIONS Keeping in mind that BBYO is a youth-led, staff-run organization, the following definitions will apply throughout this Code. Disruptive Participant: any participant who substantially disrupts the program process or substantially interferes with the professional overseeing over the program. Parent: parent, guardian or person in parental relation to a member. BBYO Property: in or within any building, structure, athletic playing field, parking lot, or land that might be owned or used by the organization. BBYO Event: any BBYO-sponsored event or activity, regardless of the location. Only BBYO sponsored events should be discussed at chapter meetings and in chapter emails. All other activities (birthday gatherings, temple events, etc.) should include the line: this is not a BBYO
sponsored event, so parents and community members know BBYO is not responsible for those events. Violent Participant: a participant who: o Attempts/commits an act of violence upon a BBYO employee, volunteer, participant, or guest. o Attempts/commits an act of violence while at a BBYO function upon themselves, another participant or any other person lawfully at the function. o Possesses a weapon (an item of danger to oneself or others), or uses or threatens to use any item as a weapon. o Displays, while on BBYO property or at a BBYO function, what appears to be a weapon. o Intentionally damages or destroys the personal property of any participant, employee, volunteer, or guest or the property being used at a BBYO function. o Makes verbal threats to another participant, employee, volunteer, or guest.
PARTICIPANT RIGHTS AND RESPONSIBILITIES PARTICIPANT RIGHTS The organization is committed to safeguarding the rights given to all participants upon registering in BBYO. BBYO strives to promote a safe, healthy, structured and civil BBYO environment. All participants have the right to: Take part in all BBYO activities at all levels and on an equal basis. Present their version of the relevant events to BBYO staff authorized to impose a disciplinary penalty in connection with an incident. Access BBYO rules at the time of joining, and when requested receive an explanation of said rules from BBYO staff. PARTICIPANT RESPONSIBILITIES All participants have the responsibility to: Contribute to a healthy, safe and structured BBYO environment that is conducive to the goals of the program and show respect to other persons and property. Be familiar with and abide by all BBYO policies, rules and regulations dealing with conduct both locally and interna16
tionally. Attend all programs at events that they are registered to attend. React in a respectful and positive manner to direction given by staff. Work to develop methods to control their own and other individuals’ anger as it may arise. Seek help in solving potentially violent and disruptive problems. Monitor personal hygiene and dress appropriately for all BBYO functions in accordance with the “Dress Code” (see below). Conduct themselves as representatives of the organization when participating in community or BBYO sponsored events and to maintain high standards of conduct, demeanor and sportsmanship. Demonstrate proper sexual behavior as defined by BBYO’s Non-fraternization Policy towards all participants and staff at all times. Be forthcoming with information concerning violations of the Code. Ask questions regarding these rules when they do not understand them.
BBYO MEMBER DRESS CODE All participants are to give proper attention to personal cleanliness and to dress appropriately for BBYO functions and events sponsored by the organization. A participant shall: Abide by regional Shabbat dress guidelines. Not sport any graphics (illustrations, photos, cartoons, etc.) or words (in any language) that are vulgar, obscene, libelous, or denigrate others for race, color, religion, creed, national origin, gender, sexual orientation, disability, or be gang-related on their attire. Not promote and/or endorse the use of alcohol, tobacco or illegal drugs or gambling and/or encourage other illegal or violent activities through their dress. This will include all printed material that relates to or creatively changes the meaning of the message. If something is questionable, staff should be consulted. Not wear gang-related colors or dress in a style that implies gang affiliation. 17
Not wear extremely brief, tight or short garments. Such prohibited clothing includes, but is not limited to tube tops, or midriff-baring tops; see-through garments or any kind; short-shorts; and “barely there” swim attire to BBYO functions. Be required to modify his/her appearance by covering or removing any item violating the code and, if necessary or practical, replace it with an acceptable item. Any member who refuses to do so shall be subject to immediate removal from program/convention, and possible further discipline, including suspension.
Shabbat Observance: Each region will create a proper Shabbat dress policy with which they are comfortable. There will be no organized travel on the Shabbat. All Shabbat T’filot will be done, with the understanding that BBYO includes members from all Jewish denominations. All meals will be kosher. This means that there can be no mixing meat with milk products. All meat served will be kosher. Pork and shellfish may not be served. “Glatt” or supervised kosher meals will be provided if requested. Music and singing in the spirit of Shabbat is permitted, as in Israeli dancing. DJ dances are not permitted. There will be no cell phone or pager use during Shabbat. All participants at a BBYO function must respect the rights of others in their religious practices. Each region has the right to create an atmosphere for Shabbat that will be acceptable to the membership and not the sole observance of those in charge. This code is designed to be a guide and is by no means allinclusive. The professional staff of BBYO will make all final decisions concerning the activities in the regions. PROHIBITED PARTICIPANT CONDUCT: The B’nai B’rith Youth Organization expects all participants to conduct themselves in an appropriate and civil manner, with proper regard for the rights and welfare of other participants, professional staff, volunteers and other participants of the BBYO community. BBYO recognizes the need to make clear its expectations for participant conduct while engaging in a BBYO-sponsored func18
tion or event. The rules of conduct listed below are intended to provide specific guidance. Participants who will not accept responsibility for their own behavior and who violate these rules will be required to accept the consequences/penalties for their conduct. PARTICIPANTS MAY BE SUBJECT TO DISCIPLINARY ACTION, INCLUDING REMOVAL FROM PROGRAMS, SUSPENSION OR EXPULSION, WHEN THEY: Engage in conduct that is DISRUPTIVE. Examples of disorderly conduct include but are not limited to: Regularly missing programs during regional conventions and programs covering overnight stay. Using language or gestures that are profane, lewd, vulgar or abusive. Obstructing vehicular or pedestrian traffic. Making unreasonable noise. Engaging in any willful act, which disrupts the normal operation of the program. Attending programs or functions without registration or invitation. Misuse of cell phones, camera phones, computers, camera, videos, blogs, websites, b-linked or other electronic resources. Engage in conduct that is INSUBORDINATE and/or DISRUPTIVE. Examples of insubordinate, disruptive conduct include but are not limited to: Failing to comply with the directions of professional staff, advisors and/or adult supervisors in charge of the program/event or otherwise demonstrating disrespect for authority. Being late for programs, missing programs (including conventions) or leaving the premises without permission. Engage in conduct that is VIOLENT. Examples of violent conduct include but are not limited to: Possessing a weapon. Displaying what appears to be a weapon (as defined above). Threatening to use any object as a weapon. Intentionally damaging or destroying personal property owned by another participant, professional staff, volunteer or facility, or property rented by BBYO. Damage or destruction including graffiti. Engage in any conduct that ENDANGERS THE SAFETY, MOR19
ALS, HEALTH OR WELFARE OF THEMSELVES AND/OR OTHERS. Examples of such prohibited conduct include but are not limited to: Lying to BBYO staff or volunteers. Stealing/acquiring property that is not their own. Defamation: which includes making false or intentionally inflammatory representations about an individual or identifiable group of individuals that harm the reputation of the person or identifiable group by demeaning them. Discrimination: which includes the use of race, color, creed, national origin, religion, gender, sexual orientation, or disability as a basis for treating another in a negative manner. Engaging in any form of sexual behavior. Note that BBYO does allow consensual kissing in few contexts (dances) but nothing further. Harassment, including bullying, defined as includes a sufficiently severe action or a persistent pervasive pattern of actions or statements directed at an identifiable individual or group that are intended to be, or that a reasonable person would perceive as ridiculing or demeaning. Intimidation: engaging in actions or statements that put an individual in fear of bodily harm. Hazing: including any intentional or reckless act directed against another for the purpose of initiation into, affiliating with or maintaining participation at any level of the organization. Selling, reading, using, displaying or possessing obscene material. Possessing, smoking, selling, distributing or exchanging cigarettes, cigars, pipes, or chewing or smokeless tobacco. BBYO is a smoke-free organization. Possessing, consuming, selling, distributing alcoholic beverages or other illegal substances, or attending a BBYO event under the influence of either. “Illegal substances” include, but are not limited to, inhalants, marijuana, cocaine, LSD, PCP, amphetamines, heroin, steroids, lookalike drugs, and any substances commonly referred to as “designer drugs”. Inappropriate use or sharing of prescription and over-thecounter drugs. Gambling-gambling is strictly prohibited. For purposes of 20
this policy, the term gambling is defined as participation in any casino-style game commonly associated with betting/ wagering or any game of chance where betting/wagering takes place. Indecent exposure — defined as exposure of the body in a lewd or indecent manner. Engage in MISCONDUCT WHILE AT ANOTHER CHAPTER OR REGION’S ACTIVITY regardless of the location: This includes conduct that is disorderly, insubordinate, disruptive, violent, and/or endangers the safety, morals, health or welfare of themselves or others. Not clearing visits to chapter or regional programs other than your own with the local professional staff, prior to the visit. Engage in INAPPROPRIATE COMMUNICATIONS: Printing of lewd, vulgar or abusive language on anything that represents BBYO, such as e-mails, web site postings, blogs, newspapers, releases, or t-shirts. All communications must never defame any person or institution in any fashion. Anything printed or distributed electronically for or about the organization must receive prior approval from the staff of BBYO or its designee. Chapters and regions will not print or transmit anything that infringes on the copyright of a rightful copyright holder infringement. All websites associated with BBYO must adhere to all principles outlined in the Code of Conduct. REPORTING VIOLATIONS All participants are expected to promptly report violations of the Code of Conduct to a BBYO staff member (professional, volunteer or designated chaperone). Any participant observing another participant possessing a weapon, alcohol or illegal substance at any BBYO function shall report this information immediately to a staff member. All BBYO staff authorized to impose disciplinary sanctions are expected to do so in a prompt, fair and lawful manner. BBYO staff who are not authorized to impose disciplinary sanctions are expected to promptly report violations of the Code of Conduct to their supervisor, who shall in turn impose appropriate disciplinary sanctions if so authorized, or refer the matter to a staff member who is authorized to impose an appropriate sanction. 21
Any weapon, alcohol or illegal substance found shall be confiscated immediately, followed by notification to the parent of the participant involved and the imposition of appropriate disciplinary sanction if warranted, which may include permanent suspension and referral for prosecution. If referral is deemed appropriate the professional staff or his or her designee will be the contact person. In all cases of code violations the staff must document the entire incident within 72 hours of the violation and submit a copy to the Director of Field Services. DISCIPLINARY PENALTIES, PROCEDURES AND REFERRALS Discipline is most effective when it deals directly with the problem at the time and place it occurs, and in a manner that participants view as fair and impartial. The professional staff that interacts directly with the participants should be in charge of all disciplinary action in the region with an emphasis on the participant’s ability to grow in self discipline. Disciplinary action, when necessary, will be firm and consistent so as to be the most effective in changing inappropriate behavior. In determining the appropriate disciplinary action, BBYO professional staff will consider the following: Participant’s age The nature of the offense Circumstances that led to the offense. The participant’s prior disciplinary record. The effectiveness of other forms of discipline. Information from other staff, advisors or parents present at the time of the infraction. Other extenuating circumstances Penalties in the region from other similar offenses in order to be consistent. International expectations for this type of infraction. As a general rule, discipline will be progressive. This means that a participant’s first violation will usually merit a lighter penalty. In cases involving violent behavior, alcohol or drugs are involved; the international organizational guidelines will serve as a mandate. PENALTIES Alcohol and/or Drugs Parents or legal guardian shall be immediately informed. Immediate removal from program. 22
Immediate suspension of no less than 30 days. Immediate removal from all privileged duty, including elected office, at all levels of the organization. All parties MUST be notified in writing. Any penalty instituted at an international program will be required to be followed at the local level. In addition, the professional staff shall have the discretion to use his or her judgment in taking other appropriate steps to address issues raised by violators of this policy and to avoid future violations. For example, the professional staff may require counseling or attendance at educational programs before the suspended participant may become eligible for reinstatement. SECOND VIOLATION will result in immediate expulsion from BBYO PARTICIPANTS who are found to have violated the code of conduct may be subject to the following penalties, either alone or in combination. The professional staff member in charge is authorized to impose the penalty, consistent with member’s rights and the agency objectives. Oral warning. Written warning to participant. Written warning to parents or guardian. May be required to do a community service project. Removal from program or event. Suspension from future local, regional or international programs. Required to plan a program related to the code violated. Short-term suspension (TBD). Long-term suspension (TBD). Permanent removal from BBYO. PARTICIPANTS who are repeatedly significantly disruptive of the programming process or repeatedly substantially interfere with the authority of the staff, may be subject to penalties as seen fit by the professional staff and may include immediate removal and suspension from the BBYO program. PARTICIPANTS who bring a weapon to or possess a weapon at a BBYO function will be subject to immediate removal and possible suspension of no less than 30 days. Parents and authorities will 23
be immediately contacted. PARTICIPANTS who commit violent acts other than bringing a weapon to a program will be subject to immediate removal and possible suspension of no less than 30days. Parents will be immediately notified of this behavior. BBYO is a smoke-free organization. Any participant in violation of this policy will be subject to penalty in accordance with the consequences above, which will be determined by the professional staff in charge of the program or event where the infraction occurs.
BBYO Central Region West Jill Pottel, Senior Program Director email@example.com 14855 Oka Rd Los Gatos, CA 95032 P 408.357.7426 F 650.240.0567 Leeba Morse, Program Director firstname.lastname@example.org 1414 Walnut St. Berkeley, CA 94709 P 510.848.0237 x125 F 650.240.0567 Aaron Bock, Program Director email@example.com 639 14th St. San Francisco, CA 94118 P 415.751.6983 x270 F 650.240.0567