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Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 2 June 2014 commencing at 7.45pm

MINUTES THE MAYOR’S ACKNOWLEDGEMENT OF THE WURUNDJERI PEOPLE ......................... 3 PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 1. PETITIONS ...................................................................................................................... 4 1.1 Proposed Development (3 dwellings) at 10 Avoca Street, Heidelberg ..................... 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 4 2.1 Draft Electronic Gaming Machine Policy 2014 ........................................................ 4 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 5 3.1 Achieving Permanent Planning Controls for Substantial Trees in Banyule's Garden Court and Garden Suburban Neighbourhoods ........................................... 5 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 4.1 Amendment C71 - Corrections to Banyule Planning Scheme ................................. 6 4.2 Banyule Rights of Way Policy and Strategy ............................................................ 7 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ..................... 8 5.1 Summary of Proposed Budget & City Plan Written Submissions............................. 8 5.2 Municipal Association of Victoria (MAV) State Council May 2014 ........................... 9 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................... 9 6.1 Operating Financial Report for Period Ended 30 April 2014 .................................... 9 6.2 Assembly of Councillors ........................................................................................ 10 7. SEALING OF DOCUMENTS ......................................................................................... 12 7.1 Sealing of Documents ........................................................................................... 12

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

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MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

8. NOTICES OF MOTION .................................................................................................. 13 8.1 Planning of Ford Park, Bellfield ............................................................................. 13 8.2 Food Quality Assurance Equipment for Somalia ................................................... 13 8.3 Outdoor Advertising Opportunities ........................................................................ 14 9. GENERAL BUSINESS .................................................................................................. 14 9.1 Cartledge Reserve & Heidelberg Stars Soccer Club ............................................. 14 10. URGENT BUSINESS..................................................................................................... 14 CLOSURE OF MEETING TO THE PUBLIC......................................................................... 15

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

EXTENSION OF PUBLIC FORUM Resolution That the Public Forum be extended until 7.50pm Moved: Cr Tom Melican Seconded: Cr Steven Briffa

CARRIED

The Meeting opened at 7.50pm.

The Mayor’s Acknowledgement of the Wurundjeri People The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri people.

Present Mayor Cr Craig Langdon, Cr Steven Briffa, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican Apologies Nil Leave of Absence Resolution Cr Jenny Mulholland submitted a Leave of Absence request for the period 30 May 2014 to 6 June 2014 (inclusive). Moved: Cr Steven Briffa Seconded: Cr Rick Garotti

CARRIED

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 19 May 2014 Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

Disclosure of Interests Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

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MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

1. PETITIONS 1.1

PROPOSED DEVELOPMENT (3 DWELLINGS) AT 10 AVOCA STREET, HEIDELBERG

Mr Kevin Biaggini spoke on the item. SUMMARY A petition with 57 signatures has been received objecting to the application for a planning permit for a multi unit development (construction of three double storey dwellings at the rear of the existing single storey dwelling) and removal of native vegetation at 10 Avoca Street, Heidelberg. Resolution (CO2014/139) 1.

That Council receives and notes the petition.

2.

Concerns raised in the petition be considered by officers in assessing the merits of the application.

3.

The primary petitioner is advised accordingly.

Moved: Cr Tom Melican Seconded: Cr Steven Briffa

CARRIED

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

DRAFT ELECTRONIC GAMING MACHINE POLICY 2014

SUMMARY To present the Draft Banyule Electronic Gaming Machine Policy and Community Consultation Report to Council for consideration, discussion and potential adoption. Resolution (CO2014/140) That Council adopt the Electronic Gaming Machine Policy. (attached). Moved: Cr Tom Melican Seconded: Cr Craig Langdon

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1

ACHIEVING PERMANENT PLANNING CONTROLS FOR SUBSTANTIAL TREES IN BANYULE'S GARDEN COURT AND GARDEN SUBURBAN NEIGHBOURHOODS

Ms Jane Crone spoke on the item. SUMMARY To advise that Council’s Amendment C80 proposal for a permanent overlay control for Substantial Trees in Banyule’s Garden Court and Garden Suburban neighbourhoods has been approved, and is now part of the Planning Scheme.

Resolution (CO2014/141) That Council: 1.

Note the approval of the permanent Vegetation Protection Overlay, Schedule 5 in the Banyule Planning Scheme and the improved tree protection provided by the control;

2.

Promote the permanent protection of substantial trees within Banyule to enhance future neighbourhood character areas to the community through the Banner, City Plan and Council Statutory Planning service.

3.

Review of the various tree controls in the Banyule Planning Scheme across the municipality to give greater protection and retention as part of Council’s Strategic Planning team’s work programming.

Moved: Cr Wayne Phillips Seconded: Cr Tom Melican

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

AMENDMENT C71 - CORRECTIONS TO BANYULE PLANNING SCHEME

SUMMARY To inform Council of the opportunity to process a minor administrative amendment to the Banyule Planning Scheme. Resolution (CO2014/142) That Council: 1.

Write to the Minister for Planning and request a correctional amendment for the Banyule Planning Scheme, pursuant to section 20(4) of the Planning and Environment Act, to enable the changes listed in Attachment 1.

2.

Note that in accordance with procedural updates for the Banyule Planning Scheme, all amendment documentation associated with C71 will be progressed under officer delegation.

Moved: Cr Rick Garotti Seconded: Cr Steven Briffa

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

4.2

2 JUNE 2014

BANYULE RIGHTS OF WAY POLICY AND STRATEGY

Mr Roger Fyfe spoke on the item. SUMMARY Following the resolution of the Council meeting on 18 November 2013, the Draft Banyule Rights of Way Policy (the Policy) and Draft Banyule Rights of Way Strategy (the Strategy) were released for public consultation in December 2013, with consultation open for a three month period to 7 March 2014. Six submissions were received. The submissions have been considered and reflected in the Policy and Strategy. The purpose of the Policy is to clarify Council’s role with respect to, and facilitate the coordinated management of Rights of Way (and unused roads) within the City of Banyule. The Vision for the Policy is: To provide well-managed, safe and accessible Rights of Way throughout the City of Banyule that enhance the local and wider community wellbeing, while maintaining and creating new opportunities for pedestrians, cyclists, public safety and community amenity. The Strategy establishes the direction and identifies actions that will contribute to supporting decision making for Rights of Way across the municipality into the future. Resolution (CO2014/143) That Council: 1.

Adopt the Banyule Rights of Way Policy and Banyule Rights of Way Strategy 20142024.

2.

Note the proposed increase to maintenance standards for Rights of Way and adopt these subject to budget allocation for the 2014/15 and subsequent budgets.

3.

Rescind Council’s Rights of Way (Road) Discontinuance Policy (February 2000).

4.

Write to all people who made submissions on the draft Rights of Way Policy and Rights of Way Strategy and thank them for their submission.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

SUMMARY OF PROPOSED BUDGET & CITY PLAN WRITTEN SUBMISSIONS

SUMMARY This report is to inform Council and the community about written submissions received to date for the Proposed Budget 2014-2015 and Draft City Plan 2013-2017 (Year 2). Council is using this forum to be as open as it can with its community as to the emerging issues being presented around the Draft City Plan and Proposed Budget. At the Council Meeting on 5 May 2014, notice was given for ‘Preparation of the Budget for the period 1 July 2014 to 30 June 2015’ and ‘Preparation of Banyule’s City Plan 2013-2017 (Year 2)’, including notification of the exhibition period for public submissions. This is a statutory requirement under the Local Government Act 1989 and enables members of the community to make a formal submission under section 223 of the Act. Copies of the proposed Budget 2014-2015 and City Plan 2013-2017 (Year 2) were then made available for community comment from 6 May to 4 June 2014. Submissions will be formally considered at the Council Meeting to be held on Monday, 23 June 2014. Formal submissions can be received until close of business 4 June 2014. Late submissions to the process may be considered by Council at its discretion after this date and before the 23 June meeting. Late submissions do not have an “as of right” ability to speak to the item. However, the opportunity for the community to put forward questions to Council exists at all Banyule’s Council meetings. All eligible submitters have been informed of their right to speak to their submission on the night they are considered by Council. Resolution (CO2014/144) That Council note the submissions received to date and formally consider them at the Council Meeting to be held on 23 June 2014. Moved: Cr Mark Di Pasquale Seconded: Cr Tom Melican

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

Cr Mark Di Pasquale left the Chamber at 8:36pm, and returned at 8:38pm.

5.2

MUNICIPAL ASSOCIATION OF VICTORIA (MAV) STATE COUNCIL MAY 2014

SUMMARY To provide an update of the Banyule motions submitted to the MAV State Council held on 16th May 2014. Resolution (CO2014/145) That Council notes the report. Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

OPERATING FINANCIAL REPORT FOR PERIOD ENDED 30 APRIL 2014

SUMMARY Presentation of Operating Financial Report for the ten months ended 30 April 2014. Resolution (CO2014/146) That the Operating Financial Report for the period 30 April 2014 be received. Moved: Cr Wayne Phillips Seconded: Cr Steven Briffa

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

CARRIED

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MINUTES ORDINARY MEETING OF COUNCIL

6.2

2 JUNE 2014

ASSEMBLY OF COUNCILLORS

SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to bea) the subject of a decision of the Council or; b) subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee. In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

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Date of Assembly:

19 May 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

New Residential Zones

Councillors Present:

Steven Briffa Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Daniel Kollmorgen, Manager Strategic and Economic Development

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

19 May 2014

Type of Meeting:

Councillor Briefing

Matters Considered:

1.1 2.1 4.1 4.2 4.3 4.4 4.5 4.6 5.1 5.2 5.3 6.1 8.1 8.2

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McArthur Road, Ivanhoe East - Speed Limit Reduction Government funding for 15 hours of kindergarten Banyule Rights of Way Policy and Strategy Review of the State Planning Policy Framework Studley Road, Ivanhoe - Parking Restrictions Livable Housing Project - Implementation and Evaluation Update Public Safety Infrastructure Fund - A Safer Mall Extension of Time to Planning Permit P626/2010 - 4 Gona Street, Heidelberg West Proposal to formally name the Right of Way bounded by Waterdale Road, Jellicoe and Beatty Streets, Ivanhoe School sites redevelopment project: Community engagement and advocacy update Multicultural Advisory Committee - appointment of additional members Assembly of Councillors Bridge Linking Warringal Parklands with Banksia Park McCrae Road and Homewood Court, Rosanna Traffic Concerns

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

6.2

2 JUNE 2014

ASSEMBLY OF COUNCILLORS cont’d Urgent Business - Financial Assistance Grants Annual Indexation Pause

3

4

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director, Community Programs Scott Walker, Director, City Development Geoff Glynn, Director, Assets & City Services Keith Yeo, Director, Corporate Services Gina Burden, Manager, Governance, Information and Laws Daniel Kollmorgen, Manager of Strategic & Economic Development Emily Outlaw, Council Governance Liaison Officer Joel Elbourne, Manager Development Services Jackie Bernoth, Acting Coordinator Development Planning Luca Verduci, Planning Technical Officer David Bailey, Engineering Services Coordinator

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

26 May 2014

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Confidential Matters

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director, Community Programs Scott Walker, Director, City Development Geoff Glynn, Director, Assets & City Services Keith Yeo, Director, Corporate Services Darren Bennett, Manager Leisure, Recreation and Culture Tom Zappulla, Leisure Facilities Place and Partnerships Coordinator

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

26 May 2014

Type of Meeting:

Councillor Briefing

Matters Considered: Councillors Present:

1. 2.

Police Representative Forum/ Dinner Federal Government Funding - 15 Hours of Kindergarten?

Steven Briffa Mark Di Pasquale Craig Langdon

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

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MINUTES ORDINARY MEETING OF COUNCIL

6.2

2 JUNE 2014

ASSEMBLY OF COUNCILLORS cont’d Tom Melican Jenny Mulholland Wayne Phillips Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director, Community Programs Scott Walker, Director, City Development Geoff Glynn, Director, Assets & City Services Keith Yeo, Director, Corporate Services Giovanna Failla, Manager Youth and Family Services

Others Present:

Justin Goldsmith, Heidelberg Police Station Nick Barbournis, Greensborough Police Station

Conflict of Interest:

Nil

Resolution (CO2014/147) That the Assembly of Councillors report be received. Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

7. SEALING OF DOCUMENTS 7.1

SEALING OF DOCUMENTS

Resolution (CO2014/148) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Lease and Service Level Agreement between Banyule City Council and the East Ivanhoe Preschool Centre Inc. to ensure the continued operation of the East Ivanhoe Preschool Centre Inc at 1 King Street, East Ivanhoe VIC 3079 for the period commencing 1 August 2013 and ending on 30 April 2015.

2.

Subject to no submissions being received in response to the public notice of Council’s intention to enter into the Lease, the Lease between Banyule City Council and United Industries (Aust) Pty Ltd in respect of Tenancy 1, 226 Upper Heidelberg Road, Ivanhoe, for a period of three years commencing on 10 June 2014.

Moved: Cr Steven Briffa Seconded: Cr Mark Di Pasquale

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CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

8. NOTICES OF MOTION 8.1

PLANNING OF FORD PARK, BELLFIELD

Mr Tony Gendall, Ms Greta Gillies and Mr Roger Fyfe spoke on the item. Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2014/149) That, as an initial step in the process of developing a clear plan for the future development of Ford Park: 1.

Council arrange to facilitate a workshop of key stakeholders and the local community generally, on the future of Ford Park.

2.

The meeting, to be held at the Bellfield Community Centre, should explore the community’s and the key stakeholders’ views on the use of Ford Park.

3.

The results of the workshop to be reported back to Council.

4.

The current master plan be used as the starting point for any new proposals to ensure that the costs of the original master plan have not been wasted and to limit any cost increases in preparing a way forward.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

8.2

CARRIED

FOOD QUALITY ASSURANCE EQUIPMENT FOR SOMALIA

Ms Beverley Moss spoke on the item. Cr Rick Garotti submitted a Notice of Motion. Cr Wayne Phillips left the Chamber at 9:11pm. Resolution (CO2014/150) That Council: 1.

Recognise a request from the Somali community in Banyule to assist them in advocating to relevant State and Federal Government agencies to obtain equipment used for food quality assurance and quarantine purposes that might no longer be required by the agencies. The Somali Australia Council of Victoria (SACOV) would collect any equipment made available by agencies and organise for its distribution to Somalia where it would be used to assure the safety of food provided by aid agencies for human consumption.

2.

Liaise with the relevant community leaders in Banyule to establish the type of equipment required and the agencies to be contacted.

3.

Formally advocate on behalf of the community by writing to the relevant agencies.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

CARRIED 13


MINUTES ORDINARY MEETING OF COUNCIL

8.3

2 JUNE 2014

OUTDOOR ADVERTISING OPPORTUNITIES

Mr Roger Fyfe spoke on the item. Cr Rick Garotti submitted a Notice of Motion. Cr Wayne Phillips returned to the Chamber at 9:14pm. Resolution (CO2014/151) That Council Officers investigate and report back to Council on a range of opportunities to expand the revenue that Council generates from outdoor advertising. The report should include investigation of: 1.

the opportunities and challenges for a range of possibilities including but not limited to:  Advertisements on existing Council-owned outdoor assets, such as bins in shopping strips, on a fee-for-advertisement basis.  Expand the number of available sites on Council-owned buildings and land across the municipality that support large advertising signs and billboards.  Increase the number of advertising signs that clubs and sporting groups are permitted to display on pavilions.

2.

the most appropriate means by which each opportunity could be advanced within the requirements of the Banyule Planning Scheme and Council Policy. For some opportunities this could involve the establishment of a carefully constructed Expression of Interest (EOI) process to optimally engage interested service providers.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

CARRIED

9. General Business 9.1

CARTLEDGE RESERVE & HEIDELBERG STARS SOCCER CLUB

Cr Craig Langdon recorded his sincere appreciation to Nick McGowan (Liberal Candidate at the 2013 Federal Election for Jagajaga), for following up on his Election commitment of $50,000 for Cartledge Reserve and the Heidelberg Stars Soccer Club. Council further acknowledges this extraordinary commitment given the recently announced Federal Budget. Cr Langdon urged all Parties at the forthcoming State Election to consider contributing ($750,000) to the Cartledge Reserve Redevelopment given the commitment of the Abbott Federal Government in supporting the Heidelberg Stars, the world game and the West Ivanhoe area.

10. Urgent Business Nil

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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014


MINUTES ORDINARY MEETING OF COUNCIL

2 JUNE 2014

Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential items 11.1, 11.2 and 11.3. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

CARRIED

The Meeting was adjourned at 9.20pm.

The Meeting was closed to the public at 9.25pm.

DATED:........................... DAY OF ........................... 2014

............................................. MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 23 June 2014

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Banyule City Council Minutes 2 June 2014  
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