Page 1

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 17 March 2014 commencing at 7.45 Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

The Mayor’s Acknowledgement of the Wurundjeri People “Our Meeting is being held on the traditional lands (country) of the Wurundjeri people and I wish to acknowledge them as the traditional owners and pay my respects to their Elders.” Apologies and Leave of Absence Confirmation of Minutes Ordinary Meeting of Council held 3 March 2014 Disclosure of Interests Presentations Presentation of Parks & Leisure Australia Award to Banyule City Council, Leisure & Cultural Services – National Winner for Inclusive and Connective Communities. 1. Petitions Nil REPORTS: 2. People – Community Strengthening and Support Nil 3. Planet – Environmental Sustainability Nil 4. Place – Sustainable Amenity and Built Environment 4.1 Warringal Parklands and Banyule Flats Heritage Assessment ................................ 3 4.2 North East Road Link - Quarterly Report................................................................. 7 4.3 10 Martin Street, Heidelberg ................................................................................. 10


AGENDA (Cont’d) 5. Participation – Community Involvement in Community Life Nil 6. Performance - Use Our Resources Wisely 6.1 Assembly of Councillors........................................................................................ 19 6.2 Councillor Motions - Status Update ....................................................................... 22 7. Sealing of Documents Nil 8. Notices of Motion 8.1 Birdwood Avenue, Macleod - Macleod Pre-school Parking Issues ........................ 25 8.2 Illegal Motor Bikes - Darebin Creek....................................................................... 26 8.3 Apprentices - Banyule City Council ....................................................................... 27 8.4 Investigation - Traffic Challenges Bungay Street, Watsonia .................................. 28 8.5 Banyule City Council Ward Funding Grants Program Improvements ....................................................................................................... 29 8.6 Ivanhoe Primary School - Traffic Concerns in Ailsa Grove .................................... 30 8.7 Youth Council ....................................................................................................... 31 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters. 11. Confidential Matters 11.1 Contractual Matters Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting

Ordinary Meeting of Council - 17 March 2014

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4.1

WARRINGAL PARKLANDS AND BANYULE FLATS HERITAGE ASSESSMENT

Author:

Fae Ballingall - Strategic Planner, City Development

Ward:

Griffin, Hawdon, Ibbott

File:

BS16/015/010

4.1

Place – Sustainable Amenity and Built Environment

Previous Items Council on 2 February 2009 (NMOC. 2) Council on 1 June 2009 (FPOC. 1) SUMMARY To provide Councillors a cultural heritage assessment for Warringal Parklands and Banyule Flats (WPBF), and advise on further work, including the potential for a State heritage nomination. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enhance Banyule’s public and open spaces”. BACKGROUND In response to a Council resolution on 2 February 2009 (NMOC.2), heritage and environmental assessments are progressing for WPBF (the Project). At Council’s meeting on 1 June 2009, a report (FPOC.1) outlined a staged approach for the project. The report gave a priority for heritage assessments to be done as Stage 1 and environmental assessments as Stage 2. A specialist heritage consultant was appointed and cultural heritage work progressed through 2012 and 2013. Key stakeholders, including the Warringal Conservation Society, Heidelberg Historical Society, Friends of Banyule and elders form the Wurundjeri Tribe Land Cultural Heritage Council, were consulted throughout the assessment process. The findings of the assessment were then presented to the Banyule Environmental Advisory Committee (BEAC) on 12 February 2014. A summary of the draft heritage report’s findings, progress for Stage 2 and an update on the North-East road link are given in this report. The detailed cultural heritage report is shown in Attachment 1.

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Place – Sustainable Amenity and Built Environment

WARRINGAL PARKLANDS AND BANYULE FLATS HERITAGE ASSESSMENT cont’d

4.1

HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. STAGE 1: THE HERITAGE VALUES ASSESSMENT A summary of the key findings for the WPBF in the draft Cultural Heritage Assessment is given below: 

There is a multi-layered landscape with historic, aesthetic and social heritage significance at a Local and State level.



Historic and social significance is attributed at the State level, for its:  Remnant rural landscapes being of those that inspired the nationally acclaimed Heidelberg School of Painters.  Being a site of significant conservation struggles on a State and local level, including the 1950s Save the Yarra Campaign, the first of many community led movements to protect the Yarra River Corridor.  Association with development of the prestige estates and tenant farmers of Heidelberg in the early 19th century.



At a local level, the area has historic, social, archaeological and aesthetic significance for its:  Surviving evidence of the pastoral and tenant farm period.  Age range and variety of tree planting and park making.  Enduring connection and importance to the Woi wurrung people.  Potential to reveal artefacts or features associated with the sites early agricultural development.  River landscape, major open spaces and significant views, particularly the visual inter-relationship with the former Banyule Homestead.

The complexity and layering of State and Local significance means that effective land management is best achieved by future preparation of a Conservation Management Plan (CMP). STAGE 2: ECOLOGICAL AND CONSERVATION VALUES ASSESSMENT Expert ecological and environmental experts have been appointed to do this work. The assessment will be done in three parts over two years. These are: 1. 2.

3.

Desktop review of ecological and conservation values. Design and implement targeted field studies to obtain a full botanical and faunal inventory and investigate occurrence of rare flora and fauna within the study site. Ecological Assessment, advice on wetland importance, conservation significance and recommendations.

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Place – Sustainable Amenity and Built Environment

WARRINGAL PARKLANDS AND BANYULE FLATS HERITAGE ASSESSMENT cont’d

4.1

This timing will ensure appropriate seasonal data collection, to help uncover potential ecological and conservation values. After this work is done, the final scope of a CMP can be identified so future land management takes an integrated approach for the management of heritage, ecological and conservation values. NORTH EAST LINK There has been no further advice from VicRoads or the State Government since the North East Link Quarterly Report was given to Council in December 2013. The staging of the WPBF project is well within the projected timeframe for commencement of a NE link, as given in the State Government’s draft metropolitan planning strategy, Plan Melbourne. This strategy puts road building focus on the East-West link. Reference to the North East link says that: “As part of any future planning for the North East link, an above-ground freeway through the Banyule Flats and other environmentally-sensitive areas will be precluded and there will be careful consideration of other transport, environmental, heritage and social issues” (Plan Melbourne, p. 81). DISCUSSION Now that a heritage assessment has been completed further progress can be made on its recommendations. On the premise that State heritage significance is likely to exist, and ongoing work needs to be done to complete environmental assessments, the top priorities for further progress are: 1. 2.

Nominate the site to the Victorian Heritage Register. This includes preparation of a nomination form to Heritage Victoria. Progress the Ecological and Conservation Values Assessment.

Following this Council will receive a further report to recommend future steps. This may include:   

Preparing a Conservation Management Plan (CMP) that integrates recommendations and management considerations from both Stage 1 (heritage) and Stage 2 (environmental). Preparing a Planning Scheme Amendment, for the Heritage Overlay if there is timely progress or an outcome on the Heritage Victoria nomination work. Implementation of the ecology and conservation recommendations.

CONCLUSION Progress has been made in uncovering heritage significance at WPBF. This will inform the proposed preparation of a nomination to Heritage Victoria. A successful nomination to Heritage Victoria, along with the preparation of an integrated Conservation Management Plan, would provide guidance for effective site management and improvements. Progress will continue on the ecological and conservation values assessment, followed with a report to Council for future consideration.

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Place – Sustainable Amenity and Built Environment

WARRINGAL PARKLANDS AND BANYULE FLATS HERITAGE ASSESSMENT cont’d RECOMMENDATION

4.1

That Council: 1.

Approves the Final Draft Warringal Parklands and Banyule Flats: Cultural Heritage Assessment.

2.

Uses the approved Cultural Heritage Assessment to inform the preparation and submission of a nomination to Heritage Victoria for recognition of State heritage significance.

3.

Notes the progress being made for the ecological and conservation values assessment.

4.

Receives a further report when the ecological and conservation values assessment is completed.

ATTACHMENTS No.

Title

1

Warringal Parklands and Banyule Flats Cultural Heritage Assessment

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4.2

NORTH EAST ROAD LINK - QUARTERLY REPORT

Author:

Michelle Herbert - Senior Transport Engineer, City Development

File:

F2013/683

4.2

Place – Sustainable Amenity and Built Environment

Previous Items Council on 16 December 2013 (Item 4.3 - North East Road Link - Quarterly Report) Council on 7 October 2013 (Item 4.1 - North East Road Link Quarterly Update) SUMMARY To provide Council with a status update on planning for the proposed North East Road Link. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “support sustainable transport”. BACKGROUND Council considered an initial report on the status of the proposed North East Link and an overview of relevant Council resolutions and positions on the link, regional transport, and associated heritage and environmental issues at its meeting on 14 December 2009. Council resolved in part as follows: “4. That Council officers report to the Council every three months on the response from the Minister, VicRoads or other Government departments or agencies on progress in the planning of the North-East link.” In line with this resolution Council considered a report on this matter in October 2013. In this meeting Council resolved that: “1. 2.

3. 4.

Council notes this report. Council write to Melbourne Linking Authority expressing its concern that there has been no response to an earlier request to meet for a briefing on the East West link. Writes to all local members and provide them with a copy of Council’s recently adopted “Prioritised Transport Project Advocacy List” Copies of the letters to be sent to the Ministers of Transport, Planning and Infrastructure.”

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Place – Sustainable Amenity and Built Environment

4.2

NORTH EAST ROAD LINK - QUARTERLY REPORT cont’d In response to this resolution, Council has provided copies of Council’s advocacy stance to all State Government transport and planning agencies and Ministers. A meeting was held with Matthew Guy, Minister for Planning on 11 October 2013. At this meeting the current Banyule position on the North East Link was explained to the Minister. The Minister acknowledged the Council position. A briefing was held with the Linking Melbourne Authority regarding the East West Link Project on 18 November 2013. Additionally, Council last considered a report on this matter on 16 December 2013. In this meeting Council were informed that:  In October 2009, The Victorian Government released the draft ‘Plan Melbourne’ with a 2050 vision for Melbourne iterating in terms of transport and more specifically the North East Road Link, Plan Melbourne lists as one of its shortterm and long-term initiatives. A finalised ‘Plan Melbourne’, having considered all submissions is still expected to be released at the end of March 2014.  Council has also provided a submission to the State Government’s draft metropolitan planning strategy, Plan Melbourne, giving effect to Council’s preferred alignment for a more direct route. No further correspondence has been received from VicRoads and the Department of Planning, Transport and Local Infrastructure (DPTLI). RECENT CORRESPONDENCE AND FEEDBACK There has been no further advice received from VicRoads and State Government since the North East Link Quarterly Report was given to Council on 16 December 2013. Council is currently preparing for a Community Transport Forum to be held on 8 April 2014. This event will be an information session with an opportunity to ask questions of a transport panel representing both Council and State Government agencies. There will also be opportunities for the community to be involved in providing input into a new Integrated Transport Plan for the municipality. The forum will provide an opportunity for the further feedback in relation to the North East Road Link. Banyule residents can currently find out information and register their interest regarding the upcoming forum via Banyule City Council’s website. RECENT DEVELOPMENTS WITH THE NORTH EAST LINK  A draft cultural heritage assessment for Warringal Parklands and Banyule Flats (WPBF) has recently been completed where further progress can be made on its recommendations. A report summarising the draft heritage report’s findings and progress for Stage 2 is also submitted to Council to review separately. In addition, ecological and environmental experts have been appointed to assist uncover potential ecological and conservation values over the next two years by providing an ecological and conservation assessment.

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Place – Sustainable Amenity and Built Environment

 An alternative transport proposal for Melbourne was recently released by The State Opposition entitled “Project 10,000”, designed to tackle the road safety and congestion concerns within the state and puts forward a list of projects to address this. At a Council meeting on 17th February 2014, Council expressed its concerns that much of "Project 10,000" will have a minimal impact on traffic congestion within the City of Banyule and also raised the issue of funding implications on other important state transport projects including: A. The Doncaster Rail Project; B. The Airport Rail Project; C. The North East Link Project - with direct connection from M80 to EastLink in Ringwood; D. Incremental improvements to the Hurstbridge Rail Line, including duplication of the line between Rosanna and Heidelberg and from Greensborough to Eltham; E. South Morang extension to Mernda and Whittlesea; and F. The connection of the South Morang line from Clifton Hill to Southern Cross Station. Council suggests that the State Opposition should provide a commitment, timeline and funding model for the delivery of these other projects as well as details of removing the Rosanna Railway crossing and how the nearby parklands and businesses of the Rosanna Shopping Centre will be protected. Council will be writing to the State Opposition Leader seeking an explanation of the Oppositions Policy named "Project 10,000" and expressing its concerns raised as outlined in the Notice of Motion during the Council meeting of 17 February 2014. CONCLUSION No further correspondence has been received from VicRoads and the Department of Planning, Transport and Local Infrastructure (DPTLI) since the last Council report of 16 December. However, a finalised Plan Melbourne, having considered all submissions is expected to be released at the end of March 2014. A report summarising the draft heritage report’s findings and progress for Stage 2 will be submitted to Council to review at its 17 March 2014 meeting. A Community Transport Forum is being held on Tuesday 8 April, where it is expected issues related to the North East Link will be raised. Council will be writing to the State Opposition Leader seeking an explanation of the Oppositions Policy named "Project 10,000" and expressing its concerns raised in Council meeting of 17 February 2014. RECOMMENDATION That Council receive this report ATTACHMENTS Nil

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4.2

NORTH EAST ROAD LINK - QUARTERLY REPORT cont’d


4.3

10 MARTIN STREET, HEIDELBERG

Author:

Nick Helliwell - Major Developments Planner, City Development

Ward:

Griffin

File:

P674/2013 PT 3

4.3

Place – Sustainable Amenity and Built Environment

SUMMARY The proposal seeks to increase the height of an approved eight to nine storey medical services building by one level to provide a building with a maximum height of nine to ten storeys. The entire additional floor level of the building will project above the 25 metre height control for this part of the Heidelberg Specialised and Major Activity Centre.

Planning Permit Application: Development Planner: Address: Proposal: Existing Use/Development: Applicant: Zoning: Overlays: Notification (Advertising):

Objections Received: Ward:

P674/2013 Nick Helliwell 10 Martin Street, Heidelberg Increase building height by one storey Nil – development under construction VMR Property Investments Pty Ltd Special Use Zone – Schedule 3 Vegetation Protection – Schedule 5 and Design and Development – Schedule 5 Notice in the Heidelberg Leader, mail to abutting and opposite land owners/occupiers and two notices on the site, one at the front and one at the rear Three Griffin

Building Previously Approved and Under Construction Planning permission was initially granted under delegation on 10th January 2013 for the construction of a medical services building with a maximum number of nine storeys. The approved parapet building height to Martin Street (excluding roof top plant and equipment) is 26.2 metres and to the rear of the building is 31.8 metres. The architecture of the building is contemporary and utilises a predominantly glazed finish on the upper level of the Martin Street facade of the structure with dark grey, light grey and silver glazing with silver, grey and white alucabond panels to provide detail at street level. The side elevations of the building are to be pre-cast concrete panels with geometric sections of these panels painted in dark and mid grey on the northern elevation with a central glazed light court in the southern elevation of the building. The rear eastern elevation of the building is to be treated in a similar fashion to the Martin Street façade of the building. The approved building is currently under construction.

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Place – Sustainable Amenity and Built Environment

10 MARTIN STREET, HEIDELBERG cont’d

It is proposed to construct an additional level on top of the approved building. The approved parapet building height to Martin Street (excluding roof top plant and equipment) would increase to 29.9 metres and to 36.2 metres at the rear of the building. The maximum height of the approved building will therefore be increased by up to 4.4 metres. The additional level will be designed and faced with materials to match those approved for the main structure. The additional level would provide further space to accommodate the existing thirty medical practitioners that have been approved for the building with no increase in the number of practitioners proposed. As no additional practitioners are proposed, no increase in car parking requirements is generated by the proposal. A copy of the advertised plans comprise Attachment 1 to this report. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. BACKGROUND/HISTORY The site has a history of planning permission being granted for multi-storey development. Planning Permit P434/05 was issued on 21 March 2006 for buildings and works for the purpose of constructing a multi-level (five storey) building to be utilised for medical consulting rooms and dwellings and a reduction in the standard parking requirement. This permit has not been acted on and lapsed on 21 March 2009. Planning Permit P78/08 was issued on 13 October 2008 for buildings and works for mixed use development (seven storeys plus two levels of basement car parking) comprising ten (10) medical suites, 19 apartments and reduction in the standard car parking requirement. This permit has not been acted on and lapsed on 13 October 2012. Planning permission under the current permit application was initially granted on 10th January 2013 for Buildings and works for a multi-storey building and basement car park, comprising a medical centre and reduction in on site car parking. It is noted that this height exceeded the preferred height for the Medical Services precinct of the Heidelberg Specialised and Major Activity Centre. An amendment to increase the number of medical practitioners that may operate from the premises from nineteen to thirty was approved on 14 November 2013.

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4.3

Additional Proposed Level


Place – Sustainable Amenity and Built Environment

10 MARTIN STREET, HEIDELBERG cont’d SUBJECT SITE AND SURROUNDING AREA

4.3

The subject site is located on the eastern side of Martin Street, approximately 60m north of Burgundy Street. The site is rectangular in shape, and has the following dimensions: Western boundary (frontage) Eastern boundary (rear) Northern boundary Southern boundary Site area

16.3 metres 16.3 metres 37.2 metres 37.2 metres 606.56 square metres

The site falls by some 6m down from the front boundary to the rear with a slope of some 16%. Construction of the approved building is currently taking place on the site. The site and surrounding area is shown on Figure 1 below.

Figure 1 – Aerial photograph of the site and surrounding area

The surrounding area has a mixed character which is in the process of undergoing change. To the immediate north of the application site is a single storey weatherboard dwelling used for an eye clinic with a car park in the rear yard accessed by the rear right of way. Further north is a double storey dwelling at No.14 with a heritage dwelling at No.16 used as medical suites.

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Place – Sustainable Amenity and Built Environment

To the immediate south of the application site at No.8 Martin Street is a recently completed multi-storey building. A planning permit was granted at P376/2010 for a mixed use, multi-level development comprising a seven storey building with two basement car parking levels, consisting of eight medical centres and 29 apartments and reduction in the standard car parking requirements. Further south on the corner of Martin and Burgundy Streets, is a single storey medical consultants rooms with car park access via a service road which runs parallel with Burgundy Street. To the immediate east is a 3m wide unmade laneway running north from Burgundy Street giving access to a number of properties to the north of the application site. On the eastern side of this right of way is Warringal Hospital which has single, double and triple storey sections of building and faces Burgundy Street. To the west, on the opposite side of Martin Street, is a recently completed multi-deck car park for the nearby Austin Hospital. Residential dwellings converted to medical suites and other residential dwellings are located to the north of this car park. PUBLIC NOTIFICATION Notice of the proposal was placed in one edition of the Heidelberg Leader, abutting and opposite land owners/occupiers were notified by post and two site notices were displayed on the property, one at the front and one at the rear. Three objections were received on the grounds of:     

Overshadowing Noise Light spill Lack of car parking Overlooking and loss of privacy

A public consultation meeting was held between two of the objectors and the permit applicant which was also attended by officers, the Mayor and the Ward Councillor. REFERRAL COMMENTS No referral comments were required on the proposal in this instance. PLANNING CONTROLS The key planning controls considered in the assessment of this application are summarised in Table 1 below with further detail provided in Attachment 2. Table 1 – Planning Controls Zone Clause 37.01 – Special Use - Schedule 3 Overlay Clause 42.02 – Vegetation Protection– Schedule 5 Clause 43.02 – Design and Development – Schedule 5 State Planning Policy Clause 11.02-1 – Supply of Urban Land Clause 12 – Environmental and Landscape Values Clause 15.01-1 – Urban Design

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4.3

10 MARTIN STREET, HEIDELBERG cont’d


Place – Sustainable Amenity and Built Environment

10 MARTIN STREET, HEIDELBERG cont’d

4.3

Clause 17 – Economic Development Clause 19.02-1 – Health Facilities Local Planning Policy Clause 21.02 - Vision and Strategic Framework Clause 21.04 – Land Use Clause 21.06 – Built Environment Clause 21.07 - Transport and Infrastructure Clause 21.08 – Local Places Clause 22.03 – Safer Design Particular Provisions No relevant particular provisions TECHNICAL CONSIDERATION The medical suites will complement the services currently provided by the Warringal, Mercy and Austin Hospitals and help to implement the strategic vision for the continued development and growth of a medical services precinct in this area. The proposed additional level of the building is required to provide increased flexibility to the internal arrangement of the building to accommodate the particular spatial requirements of specialist medical practitioners. The proposal has broad strategic support at a State level by integrating health facilities with local and regional communities and at a more local level through the land use and economic objectives envisaged within the Heidelberg Specialised and Major Activity Centre and the Heidelberg Precinct Structure Plan, however, the proposal must also meet the visual and built form outcomes envisaged for the precinct. The proposed additional floor level, as it presents to Martin Street, will be 6.3 metres above the preferred building height of 25 metres. At the rear of the site, due to the fall of the land away from Martin Street, the additional level will be 11.2 metres above the preferred building height. In considering the appropriateness of the heights sought above the Heidelberg Structure Plan, Council should consider the broad urban design objectives set out in the State Planning Policy Framework as well as the decision guidelines and the design objectives of the Design and Development Overlays (Schedule 5) which guide development outcomes in the Heidelberg Specialised and Major Activity Centre: 

The additional height is appropriate having regard to the with the broad urban design principles set out in Clause 15.01-2 of the Banyule Planning Scheme which require consideration of urban design principles including context, landmarks, views and vistas. The scale of the surrounding context is an important consideration and it is felt that the additional level will sit comfortably in the context of nearby, large scale development such as the Austin Hospital. It is also noted that since the introduction of the Design and Development Overlays (Schedule 5), new developments such as the Austin car park, the Warringal Hospital and the abutting site have been commenced or completed and a reasonable transition is achieved with respect to the additional height now sought and this emerging context. The context for this site is different to that of other areas within the activity centre where it may not be appropriate to consider heights above those preferred in the structure plan.

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Place – Sustainable Amenity and Built Environment



The additional level is considered appropriate with respect to the Design and Development Overlays (Schedule 5) decision guidelines. In particular, it is considered that the proposed scale respects surrounding development and also supports a preferred intensity of use. Furthermore, natural light opportunities for adjoining buildings are not impacted due to the nature of the commercial built form to the south and inclusion of a light well along the southern elevation.



Clause 2.0 of the Overlay sets out that if a proposal does not meet the standard in relation to height, it must be demonstrated that a proposal meets these design objectives. A high level of compliance against the design objectives of the Design and Development Overlays (Schedule 5) is considered to be achieved as the proposal:        

Provides a high quality, modern building that makes a positive contribution to this evolving medical precinct. Incorporates ecologically sustainable design elements. Is respectful of the preferred scale and character of the Heidelberg Activity Centre. Is not within the view shed area identified for view protection within the Heidelberg Structure Plan. Incorporates a combination of articulation, materials and colours to create visual interest. Provides passive surveillance to the streetscape and other public areas. Maintains sunlight and daylight access to adjoining private open spaces of dwellings in accordance with Clause 55 (ResCode). Locates windows to minimise the potential for overlooking in accordance with Clause 55.

It is also important to consider the purpose of the Special Use Zone of protecting the amenity of patients and residents within and around this precinct. In this regard, the proposed height increase will maintain the amenity of peripheral residential and other sensitive uses. This is achieved through overlooking of neighbouring residential land within 9 metres being constrained due to the height of the additional level, screen glazing to be provided and the design and configuration of the additional level in relation to adjoining residential land. A light court in the lower levels of the southern elevation of the building is continued up to the additional proposed level to maintain access to light and outlook and minimise additional overshadowing of dwellings to the south at 8 Martin Street CAR PARKING The number of medical practitioners associated with the use has been restricted under the existing planning permit to a maximum of 30 clinicians. As the proposed additional floor is to provide additional floor space without any increase in the number of practitioners, no additional car parking requirement is generated by the proposal.

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4.3

10 MARTIN STREET, HEIDELBERG cont’d


Place – Sustainable Amenity and Built Environment

10 MARTIN STREET, HEIDELBERG cont’d OBJECTORS’ CONCERNS

4.3

Overshadowing

Specific concern has been raised by the owners of the recently completed apartment development at 8 Martin Street that the proposal will overshadow the east facing balcony of this apartment. The proposed additional floor level will not result in any overshadowing above that already provided by the approved development as the proposed additional level would be above the roof canopy of the balcony of the dwelling. The balcony to this apartment has an eastern orientation which remains unobstructed by the proposal. •

Amenity impact

Concern has been raised regarding the potential extended operating hours of the building and potential noise, light spill and overlooking impact upon neighbouring property. The use of land for a medical centre does not require planning permission in this zone and there are subsequently no operating time restrictions on the use of the land. It is expected however that clinical operating hours will be consistent with standard office hours. The medical use itself, by its very nature, is unlikely to generate amenity impacts. Any overlooking would be from a height and distance well in excess of the standard applied to residential development. In terms of vehicle noise and movements associated with the use, these are expected to be within generally accepted timeframes, noting that the premises are not located within a residential zone. It should also be noted that people living adjacent to major activity centres and commercial areas cannot expect the same level of amenity as those living in the residential hinterland. Having said this, the original planning permit for the development contains noise, amenity, waste collection and construction management conditions so as to minimise the potential impact of the development upon neighbouring property. CONCLUSION For the reasons outlined above the proposal is considered acceptable and it is recommended that a Notice of Decision to Grant an Amended Permit be issued. No additional permit conditions are required on top of those contained in the current planning permit. RECOMMENDATION That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Notice of Decision to Grant an Amended Planning Permit be issued in respect of Application No. P674/2013 to enable the endorsement of amended plans generally in accordance with the advertised plans received by Council on 19 November 2013 for buildings and works to increase building height by one storey at 10 Martin Street, Heidelberg.

ATTACHMENTS No.

Title

1

Advertised plans

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Place – Sustainable Amenity and Built Environment

10 MARTIN STREET, HEIDELBERG cont’d Planning controls

145

4.3

2

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6.1

ASSEMBLY OF COUNCILLORS

Author:

Kellie O'Shea - Governance, Information & Laws Project Officer, City Development

File:

F2014/337

SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

2

Date of Assembly:

24 February 2014

Type of Meeting:

Council Briefing

Matters Considered:

- Budget Briefing No. 1 - Advocacy Projects for the upcoming State Government Election

Councillors Present:

Steven Briffa Rick Garotti Craig Langdon Tom Melican Jenny Mulholland

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Peter Utri, Acting Director Corporate Services Arun Chopra, Manager Major Projects & Infrastructure Doug Baker, Acting Manger Financial Services Kevin Gallagher, Assets Coordinator

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

3 March 2014

Type of Meeting:

Council Briefing

Matters Considered:

Community Information and Support Services Review

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6.1

Performance - Use Our Resources Wisely


Performance - Use Our Resources Wisely

6.1

ASSEMBLY OF COUNCILLORS cont’d

3

Councillors Present:

Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Geoff Glynn, Director Assets & City Services Frances Gianinotti, Co-ordinator Youth & Community Partnerships Giovanna Failla, Manager Youth & Family Services Peter Utri, Manager Organisational Performance

Others Present:

Nil

Conflict of Interest:

Nil

Date of Assembly:

3 March 2014

Type of Meeting:

Ordinary Council Meeting

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 3 March 2014 (excluding confidential items) as listed below: 1.1 1-3 McKenzie Court Greensborough - Proposed Sale of Land Petition 1.2 Main Road and Para Road Intersection, Lower Plenty Pedestrian Crossing Concerns 1.3 Petition to retain and reopen Bellfield, Haig Street and Banksia College School sites 4.1 Additional Storey to Approved Development at 10 Martin Street, Heidelberg 4.2 Constructed Carpark within Banksia Street reserve 4.3 Ivanhoe Structure Plan Planning Scheme Amendments C93, C94 4.4 Ivanhoe Civic Precinct Master Plan 4.5 Ivanhoe Grammar School Resident Interest Group replacement resident for west precinct 4.6 Living Libraries Infrastructure Programs 2014 5.1 Multicultural and GLBTI Advisory Committees 6.1 Assembly of Councillors 7.1 Sealing of Documents 8.1 Banyule Council's Commitment to Strong and Transparent Financial Management 8.2 Main Road and Para Road Intersection, Lower Plenty Pedestrian Crossing Concerns 8.3 ANZAC Day in Banyule General Business – Lions House

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Ordinary Meeting of Council - 17 March 2014

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Performance - Use Our Resources Wisely

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Scott Walker, Director City Development Geoff Glynn, Director Assets & City Services Gina Burden, Manager Governance, Information and Laws Vivien Ferlaino, Coordinator Records & Governance Daniel Kollmorgen, Acting Manager Strategic & Economic Development Peter Utri, Acting Director Corporate Services Joel Elbourne, Acting Manager Development Services

Others Present:

Nil

Conflict of Interest:

Cr Jenny Mulholland declared an interest in item 4.1 Additional Storey to Approved Development at 10 Martin Street, Heidelberg, and left the room at 7.23pm, prior to the item being discussed.

4

Date of Assembly:

4 March 2014

Type of Meeting:

Briefing of Community Information & Support Services

Matters Considered:

Review of Community Information & Support Services (BANSIC, VOB, DVCS) Steven Briffa Craig Langdon Tom Melican

Councillors Present:

Staff Present:

Simon McMillan, Chief Executive Officer Allison Beckwith, Director Community Programs Giovanna Failla, Manager Youth & Family Services Frances Gianinotti, Co-ordinator Youth & Community Partnerships Karen Molinaro, Community Liaison & Support Officer

Others Present:

Marianne Mahoney Angela Snow Cathy Thornton Colin Macklin Ian Parker Marjatta Jormakka

Conflict of Interest:

Nil

RECOMMENDATION That the Assembly of Councillors report be received.

ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

Page 21

6.1

ASSEMBLY OF COUNCILLORS cont’d


Performance - Use Our Resources Wisely

COUNCILLOR MOTIONS - STATUS UPDATE

Author:

Emily Outlaw - Governance Officer, City Development

File:

BS02/015/002

6.2

6.2

SUMMARY To provide a report on the current status of Councillor initiated motions. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND Resolution (CO2013/17) Council at its meeting on 4th February 2013 resolved the following Notice of Motion: “That: 1.

a report be submitted every two months at a Council meeting regarding the current status of Councillor initiated Motions.

2.

This report to include:

 date of approved motion;  a summary of the motion;  action taken by officers regarding the motion and date of action taken. (this includes letters sent);

 feedback regarding the motion.(particularly if referred to State or Federal MP’s).” The latest status report is attached (Attachment 1). This report provides the status update of Councillor motions from the commencement of the new Council term (November 2012) to the 17 February 2014. The report includes a status of whether the item has been completed or in progress, a short explanation and if the item is scheduled to come back to Council for consideration. The Council recently resolved for the Councillor motions report to be presented to Council every three months to allow for better reporting.

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Performance - Use Our Resources Wisely

COUNCILLOR MOTIONS - STATUS UPDATE cont’d

Many of the Councillor generated motions relate to advocacy requesting to meet with our Local Members of Parliament or the relevant Minister to advocate on behalf of our Community. Some of these issues include road and transport matters and cost shifting from State and Federal Governments to Local Governments.

6.2

ADVOCACY

CURRENT SITUATION Councillors currently raise matters in the Chamber via motions or statements. There are 3 options for Councillors to raise a matter before the Council: 1. 2. 3.

Notice of Motion (Council report and forms part of the Agenda paper) General Business Urgent Business

A Council resolution is required for both Notices of Motions and Urgent Business items. Whilst General Business does not require a resolution of Council there may still be some action arising from this item and may be listed in this report. These items are generated by Councillors through the Council meeting process and often involve considerable investigation or deployment of resources the CEO will seek to prioritise the timeframe for a response to the NOM to ensure that they do not significantly impact on existing programmed workloads. CONCLUSION The latest status quarterly report is presented for noting. RECOMMENDATION That Council note the Councillor Motions Status Report.

ATTACHMENTS No.

Title

1

Councillor Motions Update Report

Ordinary Meeting of Council - 17 March 2014

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8.1

BIRDWOOD AVENUE, MACLEOD - MACLEOD PRE-SCHOOL PARKING ISSUES

Author:

Cr Tom Melican

Ward:

Ibbott

File:

F2013/947

TAKE NOTICE that it is my intention to move: “That Council request an officer report seeking to provide two on-street staff car parking spaces for the Birdwood Pre-school staff adjacent to the facility.” Explanation Council has been contacted by staff at Birdwood Avenue Pre-School, Macleod, regarding the lack of suitable staff parking close to the facility. Staff are seeking the possible reinstatement of five staff parking spaces at the front of the pre-school, which were removed in 2013 to improve visitor parking in the area. The removal was in line with Council’s Activity Centre Car Parking Policy and with the high parking demand in the area from various stakeholders. At the time staff parking was made available in a nearby off street facility. Council at its meeting of 6th May 2013 considered a petition on the matter of reinstating five staff on-street parking spaces adjacent to the Macleod pre-school on Birdwood Avenue, Macleod. Council resolved for officers to meet with members of the pre-school and the Ward Councillor to seek resolution on the matter. Council officers met with members of the pre-school and Ward Councillor on 10th September 2013. Council Officers remained concerned about the provision of such on street staff parking provision. Concerns were raised in relation to the possible precedent this would set and lack of general alignment with the intent of Council’s Activity Centre Car Parking Policy in providing such spaces on street. Pre-school staff continue to have concern with the current parking arrangements. Staff have expressed safety concerns with the additional walk to the new car park area and have also raised concern with the delivery and collection of teaching equipment to the pre-school, as utilising the current short-term car park arrangements in close proximity to the pre-school is often unavailable due to the high demand for parking by train commuters and patrons to the nearby shops. Given the staff parking concerns, the high parking demand at the location and the community feedback through the petition process, I propose in this instance that Council consider a compromise solution to help address the ongoing concerns.

CR TOM MELICAN Ibbott Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

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8.1

Notice of Motion


Notice of Motion

ILLEGAL MOTOR BIKES - DAREBIN CREEK

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2013/947

8.2

8.2

TAKE NOTICE that it is my intention to move: “That as part of its campaign against illegal motor bikes (monkey bikes) riding along the Darebin Creek, Council: 1.

Install 10 "No Motorbikes" and "[symbol]" signs on the entrances to the Darebin Creek from Dougharty Road to Bell Street.

2.

Paint 8 "No Motorbikes" and "[symbol]" on the shared path along the same section of the Darebin Creek and

3

Introduce more detailed Local Laws as part of the Local Law review which will assist Council Officers in addressing this issue.”

Explanation For the last two years various Council Officers from both Banyule & Darebin, Victoria Police, Darebin Creek Co-ordinator, Neighbourhood Renewal (now 3081 Connect) and concerned local residents have been meeting to discuss the issue of illegal motorbikes on the Darebin Creek in particular from Bell Street to Dougharty Road. Various concepts have been reviewed and various approaches have been considered. At a meeting on 26 February 2014 it was resolved that Council be requested to install 10 signs on the entrances and paint 8 on the trail prohibiting motorbikes. The cost of $1,300 to be covered within the year’s budget. The review of the Local Laws is also considering various changes which will assist Council Staff in addressing this issue. This will be detailed in the review before Council later this year.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

Page 26


8.3

APPRENTICES - BANYULE CITY COUNCIL

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2013/947

8.3

Notice of Motion

TAKE NOTICE that it is my intention to move: “That Council take on apprentices only if there is a position available at the end of the apprenticeship.” Explanation That the Management of the various Departments who may employ apprentices are proactive in their support of apprentices and are adequately trained in dealing with them.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

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8.4

INVESTIGATION - TRAFFIC CHALLENGES BUNGAY STREET, WATSONIA

Author:

Cr Rick Garotti

Ward:

Grimshaw

File:

F2013/947

8.4

Notice of Motion

TAKE NOTICE that it is my intention to move: “That Council: 1.

Undertake a thorough investigation into the traffic challenges that are experienced on Bungay Street, Watsonia and connected streets in Watsonia in the mornings and afternoons of school days as a consequence of parents dropping-off and picking-up their children at Loyola College.

2.

Develop potential options for consideration by Council to better manage these traffic challenges. This could include consideration of the traffic engineering solutions employed around schools in other Councils.

3.

Consult with local residents and Loyola College in undertaking the investigation. The investigation should commence with a survey to local residents to gather their feedback on the nature and severity of the problem and on their suggestions for how this problem can be managed.

4.

Write to Loyola College seeking details of their proposed actions to assist in managing traffic and car parking associated with school drop off and pick and work with Loyola College so that the actions can be agreed and implemented."

Explanation The Ward Councillor recently attended a community consultation forum organised by Loyola College on their proposed new Performing Arts Centre. The most significant and consistent theme that emerged from the forum concerned the ongoing traffic challenges that are experienced on Bungay Street, Watsonia in the drop-off and pickup periods on school days. The ward Councillor made a commitment at the forum that he would table a Notice of Motion seeking Council to investigate this issue and to develop potential options for consideration by Council.

CR RICK GAROTTI Grimshaw Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

Page 28


8.5

BANYULE CITY COUNCIL WARD FUNDING GRANTS PROGRAM IMPROVEMENTS

Author:

Cr Rick Garotti

Ward:

Grimshaw

File:

F2013/947

TAKE NOTICE that it is my intention to move: “That: 1.

Council develop options to refine and improve the operation of Banyule's Ward funding grants program by introducing greater consistency in its application with the other community grants programs administered by Council;

2.

Councillors be actively engaged in the development of these options;

3.

This process be undertaken as a matter of urgent priority given that deliberations concerning the 2014-15 budget are approaching and that Councillors will need to establish the level of funding to be directed to the Ward funding grants program as well as the other community grant programs administered by Council.�

Explanation Banyule City Council has a long and proud history of supporting our clubs and community organisations in delivering a range of services and benefits to our community. One of the key mechanisms by which Council provides this support is the through the Ward funding grants program. The Ward funding grants program is delivered in a clear, transparent and fully accountable process. The program is completely consistent with State Government legislation and guidelines concerning the operation and governance of Council finances. Nevertheless, Councillors believe that there may be an opportunity to refine and improve the operation of this program by introducing greater consistency in its application with the other community grants programs administered by Council. These changes could also help to address the concerns of some community members regarding the integrity of the program.

CR RICK GAROTTI Grimshaw Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

Page 29

8.5

Notice of Motion


8.6

IVANHOE PRIMARY SCHOOL - TRAFFIC CONCERNS IN AILSA GROVE

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2013/947

8.6

Notice of Motion

TAKE NOTICE that it is my intention to move: “That Council Investigate: 1.

The possible improvements to the existing ‘pick-up and drop-off’ parking area in Ailsa Grove, including possible changes to the existing parking restrictions in the street, with consultation of the School and the residents.

2.

The possible re-opening of Tate Street at Ailsa Grove, or other alternative for traffic to exit or turn-around at Ailsa Grove.”

Explanation I have been contacted by Ivanhoe Primary School in relation to traffic and parking concerns, particularly in Ailsa Grove at school starting and finishing times. The school population of the Ivanhoe Primary School has increased over the past few years and demands are also increasing. The demand will mean an existing temporary class room will be replaced with a two storey portable. It is also expected that an additional two storey portable will be needed before long. This increased school population has meant greater traffic around the school and increase demand for parking. The current traffic management and the parking arrangement have been in place for a number of years. This needs to be reviewed in consultation with the school staff and parents, as well as local residents.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

Page 30


8.7

YOUTH COUNCIL

Author:

Cr Craig Langdon

Ward:

Olympia

File:

F2014/492

8.7

Notice of Motion

TAKE NOTICE that it is my intention to move: “That: 1.

Council trials a Youth Council similar to the Victorian Youth Parliament which operates annually from Parliament House in Mellbourne.

2.

Council invites all secondary schools to nominate 4 students* to the Youth Council. The Youth Council to meet during the third term at a mutually agreeable date and the year level participating be subject to further discussion and availability. *Numbers may increase if Schools do not participate.

3.

The following Schools be invited: Bundoora Secondary College Charles La Trobe College Concord School Greensborough Secondary College Ivanhoe Grammar Ivanhoe Girls Grammar Loyala Secondary College Macleod College Montmorency Secondary College Parade College Our Lady of Mercy College St Helena Secondary College Viewbank College.

4.

Minutes of the meeting are recorded.

5.

The resolutions of the Youth Council be reported back to Council via a Council Report each year.�

Explanation To assist young people with greater knowledge of Council and how it operates, Banyule Council should conduct a "Youth Council" annually. This Notice of Motion is establishing a trial and this can be assessed for future planning. Students will be asked for the topics of interest to them. The four most popular subjects will become the Agenda items. Schools will be asked to take responsibility for transporting the students to and from Council. Given the size of the Public Gallery Council may have to limit observers to only teachers, family and the press.

Ordinary Meeting of Council - 17 March 2014

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Notice of Motion

8.7

YOUTH COUNCIL cont’d

The Youth Council will allow Councillors and Staff to better understand their interests and possible concerns of our young residents. Council can also better explain its roles and responsibilities during the breaks and promote a better level of understanding of its role in the three levels of Government we have in Australia. Given Council is not an adversarial chamber like Parliaments Students do not have to be for or against the Agenda item. They may share their concerns about the subject matter or they express a particular point of view. The Youth Council would take the following format: 

The Youth Council will be chaired by the Mayor and Councillors can facilitate the meeting as Chair (acting Mayor) throughout the day.

Two students from each school act as Councillors (8 students at a time act as the Council) with 4 sessions in the day.

The Schools (students) to set the Agenda.

Agenda items to be discussed for approximately 30 minutes (mover will have 5 minutes everyone else 3 minutes with a summation of 2 minutes) Like Council there will be 14 minutes allocated for comments from the gallery (this would allow up to 7 students to make a 2 minute comment).

Each Council session lasting 45 minutes in total.

The day Agenda will be: 9.45am: 10am: 10.30am: 11.15am: 12noon: 12.45pm. 1.30pm. 2.15pm. 2.30pm.

Arrival Morning Tea and Introductions Session 1 Session 2 Lunch (Directors can give overview of their Departments during Lunch) Session 3 Session 4* Afternoon Tea Conclusion

*last session may be reduced depending on numbers participating. 

With four sessions This would allow 32 students to be Councillors and 28 to participate from the gallery. Total of 60 Students.

The day will commence with a briefing from the Mayor and CEO over morning tea with two sessions before lunch and 2 sessions after lunch. The day will conclude with an afternoon tea.

An appropriate sized room will need to be provided at the Centre Ivanhoe to host the teas and lunch. Council will have displays from each Department around the room outlining their roles and responsibilities. Councillors, CEO, Directors and Senior Management would be invited to interact with the students during the breaks.

Ordinary Meeting of Council - 17 March 2014

Page 32


Notice of Motion

YOUTH COUNCIL cont’d

8.7

The format as set out above is a starting point for the Youth Council and is subject to change to accommodate the students.

CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil

Ordinary Meeting of Council - 17 March 2014

Page 33


ATTACHMENTS

4.1

Warringal Parklands and Banyule Flats Heritage Assessment Attachment 1

4.3

10 Martin Street, Heidelberg Attachment 1 Attachment 2

6.2

Warringal Parklands and Banyule Flats Cultural Heritage Assessment ..................................................................................... 36 Advertised plans ............................................................................ 125 Planning controls ........................................................................... 145

Councillor Motions - Status Update Attachment 1

Councillor Motions Update Report ................................................. 152

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4.3

Attachment 1: Advertised plans

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Attachment 2: Planning controls

PLANNING CONTROLS

The site is zoned Special Use 3 – Residential and Medical Services Precinct. Within this zone, planning permission is required to construct a building and carry works on the land.

4.3

ZONE

The use of the land for a Medical centre requires planning permission under this zone. OVERLAYS The site is covered by Vegetation Protection Overlay – Schedule 5. Under this overlay, planning permission is required for removal of all vegetation 12 metres or more in height or with a trunk diameter more than 40cm measured 1.4 metres above the base of the tree.

The site is also covered by Design and Development Overlay – Schedule 5. This overlay applies to the Heidelberg Specialised and Major Activity Centre. Under the schedule to this overlay, a number of design requirements are identified including at the Martin Street property boundary, a maximum building height of 10 metres with buildings to be set back an additional 1.5 metres for every 3 metres of building height above 10 metres with no additional building setback required over 16 metres. The maximum building height specified for the site is 25 metres. The Design and Development Overlay provisions provide the key policy criteria to assess how successfully the built form of the proposal meets the broad range of relevant design objectives for the precinct and are summarised as follows. Built Form The Overlay seeks to promote new development that provides a positive contribution to the built form and public realm by:  Respecting the preferred scale and character of the Heidelberg Activity Centre.  Protecting views from the public realm along and across the Burgundy Street valley.  Incorporating a combination of articulation, materials and colours to create visual interest.  Providing building setbacks that create a sense of openness within the streetscape environment and maintain the amenity of peripheral residential and other sensitive uses.  Encouraging development to provide passive surveillance to the streetscape and other public areas.  Maintaining sunlight and daylight access to adjoining private open spaces of dwellings in accordance with clause 55.  Locating living areas, windows and private open spaces to minimise the potential for overlooking in accordance with clause 55.  To promote design that enables environmentally sustainable development. Precinct Plans Under the Overlay, the subject site is located within Precinct 4 of the Heidelberg Specialised and Major Activity Centre, which suggests an overall building height of 25 metres and identifies the following building setback standards: ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 145

Attachment 2

No works are proposed that trigger a permit under this overlay.


Item: 4.3

Attachment 2: Planning controls

4.3

 At the property boundary, the building can be constructed up to a maximum height of 10 metres.  Buildings should be setback an additional 1.5 metres for every 3 metres of building height above 10 metres. No additional setback is required above a building height of 16 metres. Importantly, if a proposal does not meet a height or setback standard under the Overlay, it must be demonstrated how a proposal meets the necessary Built Form Design Objectives for the Overlay as outlined above.

Attachment 2

In terms of how the proposed design responds to the specific building height and setback standards suggested by Design and Development Overlay, the following considerations are relevant. Setbacks  The existing approved ground floor level is setback 700mm from Martin Street and the first floor level has a zero setback to Martin Street. This creates a zero lot line to Martin Street to a height of 8.19 metre (which comprises two floor levels and a 1 metre parapet).  Above this, the second floor level is setback 1.5m from Martin Street. This creates a 1.5 metre setback to a height of 11.7 metre (comprising three floor levels and a 1 metre parapet).  Above this, the remainder of the building, including the proposed additional level, is setback 3 metres from Martin Street. The existing and proposed building setbacks comply with all of these setback standards. Height  The ground level of the site falls away from Martin Street so that that height of the building is less to Martin Street than it is to the access lane located to the rear.  The overall height of the building as it presents to Martin Street will increase from seven to eight stories with a maximum building height above natural ground level increased from 26.2 metres to 29.5 metres, excluding rooftop plant and equipment of 1.8 metres in height.  The maximum height of the building to Martin Street, including roof top plant, will be 31.3 metres.  The maximum overall height of the building, when taken from the lowest point of the land (the rear of the site) to the highest point in the building (the rooftop plant and equipment) will increase from 34.62 metres to 38 metres. The maximum height of the approved building will therefore be increased by up to approximately 3.4 metres.  The height of the east (rear) elevation of the building (not including the height of the roof top plant screen) will be 36.2 metres. STATE PLANNING POLICY FRAMEWORK The State Planning Policies that are relevant to the proposal are as follows.

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Attachment 2: Planning controls

Objective To facilitate sustainable development that takes full advantage of existing settlement patterns, and investment in transport and communication, water and sewerage and social facilities.

4.3

Clause 12.01 - A more compact city

Clause 12.04 - A more prosperous city Objective To create a strong and innovative economy

Objective To provide fairer access to and distribution of social and cultural infrastructure. Clause 12.07 - A greener city Objective To minimise impacts on the environment to create a sustainable path for future growth and development Clause 17.01 – Economic Development Planning is to provide for a strong and innovative economy, where all sectors of the economy are critical to economic prosperity. Planning is to contribute to the economic well-being of communities and the State as a whole by supporting and fostering economic growth and development by providing land, facilitating decisions, and resolving land use conflicts, so that each district may build on its strengths and achieve its economic potential. Clause 19.02-1 - Health facilities Objective To assist the integration of health facilities with local and regional communities. Strategies Facilitate the location of health-related facilities (including acute health, aged care, disability services and community care facilities) with consideration given to demographic trends, the existing and future demand requirements and the integration of services into communities. Plan public and private developments together, where possible, including some degree of flexibility in use. Locate hospitals and other large health service facilities in areas highly accessible to public and private transport. Adequate car parking facilities should be provided for staff and visitors. LOCAL PLANNING POLICY FRAMEWORK ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 147

Attachment 2

Clause 12.06 - A fairer city


Item: 4.3

Attachment 2: Planning controls

The following policy is relevant to the assessment of the proposal.

4.3

Municipal Strategic Statement Clause 21 of the Scheme contains Banyule’s Municipal Strategic Statement, which provides the policy framework that Clause 65.01 requires the Responsible Authority to consider when deciding on an application. The municipal profile describes the following contextual analysis that is relevant to the development now proposed:

Attachment 2

21.01-1 Banyule in context Banyule provides a significant number and range of jobs to the broader region, particularly in the industrial, retail and public sectors. Residents of Banyule also have easy access to the large number of jobs in the surrounding region and central Melbourne. The municipality and its surrounding region also include a significant number of Melbourne’s educational and health institutions. 21.02 Vision and Strategic Framework It is noted that Heidelberg is recognised as a Major / Specialist Activity Centre on the Strategic Framework Plan at Clause 21.02 of the MSS. 21.04 Land Use 21.04-2 Commercial  The City is well served by a hierarchy of Activity Centres that provide important retail, personal, professional and business services to the community and significant employment, and these centres need continued support. Objective 2 – Consolidation of commercial uses  Facilitate projects that will support business growth, employment and service delivery. 21.04-4 Community Facilities  The health and education sectors provide services and employment to the Banyule community and need to be appropriately supported. Availability of community facilities To provide a wide range of high-quality cultural, health, educational and institutional uses, responsive to the existing and likely future needs of the community. 21.06 Built Environment Key Issues  The provision of a safe, attractive and high quality built environment. 21.06-1 Objectives and Strategies Objective 1 – Safe, attractive and high quality built environment ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 148


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Attachment 2: Planning controls

 Encourage high standards of design for buildings, works, signage and landscaping Objective 3 – Sustainable design  Encourage energy and resource efficiency, sustainable transport, pollution reduction, waste management, and improved stormwater quality for building design and site layout, building, infrastructure and landscaping.

4.3

 Encourage high quality architecture and urban design.

 Encourage environmentally sustainable design principles in new buildings, works and refurbishments. 21.07 Transport and Infrastructure Key Issues

 Residents have a high dependency on private vehicles.  While some parts of the City have good access to public transport, others do not.  Cycling and walking are underestimated as viable modes of transport. 21.07-1 Objectives and Strategies Objective 1 – Accessibility  Encourage appropriate traffic management and provision of car parking.  Encourage new commercial businesses to locate in Banyule’s activity centres, particularly around transport nodes.  Encourage increased use of public transport, particularly to and from activity centres and major employment areas.  Encourage the provision of adequate and appropriately located car parking at transport interchanges, activity centres and in association with individual uses. Objective 3 – Environmental effects  Increase the use of public transport and reduced dependency on private vehicles.  Encourage intensive land uses, including medium-density residential development, community facilities and commercial activity, in areas of high accessibility by public transport.  Encourage land use and development which facilitates multi-purpose trips. 21.08 Local Places 21.08-2 Heidelberg Specialised and Major Activity Centre Land use and Economic Development  Strengthen the wide range of health care, family support and other health related professional services by promoting/locating next to the Warringal and Austin/Mercy hospitals in the Medical Services Precinct and Heidelberg Railway Station Precinct. Built Form To provide new built form that makes a positive contribution to streetscapes and urban form. ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 149

Attachment 2

 The logical and efficient provision, use and maintenance of urban infrastructure must be a central consideration when planning for development and redevelopment.


Item: 4.3

Attachment 2: Planning controls

Strategies

4.3

 Encourage development that provides an active frontage at the street level.  Promote environmentally sustainable design.  Establish high quality and distinctive built form outcomes. Identity To ensure that development provides a positive contribution to the preferred identity of Heidelberg. Strategies  Ensure new development provides active frontages at the street level.

Attachment 2

The above criteria reinforce the strategic importance of the subject site within an identified, evolving medical precinct. Whilst previously residential in character, the residential character has gradually given way to a semi commercial / medical character that includes contemporary styled buildings, converted dwellings and carparks. The intensification of this change is encouraged throughout Council’s MSS, and is facilitated via the re-zoning of the subject site from Residential 1 to Special Use Zone 3 (via Amendment C60 to the Banyule Planning Scheme). The proposal responds well to the above mentioned objectives and strategies by providing additional medical suites in a building that is:  Of a high architectural standard;  Responsive to its surrounding built form context;  Respectful of Council’s expectations for the medical precinct;  Designed to provide a high level of amenity for future tenants;  Able to make more efficient use of available infrastructure, including existing commercial and public transport facilities; and  Incorporates ecologically sustainable design elements including: • Window frames and glazing that achieve a minimum 5 star rating, including use of double glazing and low E glass where required; • Louvers and open areas on the rear (east) elevation of the car park to reduce reliance on mechanical ventilation; • Use of precast concrete panels on north and south elevations, providing good thermal mass; • Use of insulation throughout, including minimum R1.5 to walls and R3.5 to roof; • Air tight construction; • Energy efficient appliances and water saving fittings; • A centralised plant to minimise energy loadings; • Automated sensor lights to toilet and kitchen facilities. • A waste management regime that encourages recycling; and • A green travel plan to encourage staff and patients to use nearby public transport and bike paths.

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Item: 4.3

Attachment 2: Planning controls

4.3

LOCAL POLICIES Safer Design policy Clause 22.03 identifies the Policy Objectives as follows:  To minimise opportunities for crime, through well designed and well maintained buildings and spaces.  To improve community safety and quality of life.  To enhance community perceptions of safety and reduce fear.  To discourage graffiti and vandalism. The proposed development will provide for passive surveillance of the surrounding streets and laneways via windows and glazed entries. Low level lighting will provide for staff and patient safety, areas of concealment or entrapment are avoided in the design, the carpark entries are secure and all balconies are secure. CURRENT AMENDMENTS Amendment C73 proposes to introduce an Environmentally Efficient Design local planning policy as well as update sections of the MSS to reflect this new policy. This policy applies to all residential and commercial development in the City of Banyule. The amendment commenced exhibition on 28 February 2013 and finished on 29 April 2013. A Planning Panel considered the amendment in November 2013 and the panel report is expected to be issued shortly.

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 151

Attachment 2

 To increase use of public spaces and improve accessibility to public premises.


Item: 6.2

6.2

Meeting

Ordinary Meeting of Council 19 November 2012

Attachment 1: Councillor Motions Update Report

Item

Section Councillor

Proposed Suburb Name Change – Areas In Heidelberg And Heidelberg Heights

Notices of Motion

Craig Langdon

Resolution/Action

Officer

Manager Comments / Director

Resolution (CO2012/327)

Michael Hutchison

Scott Walker

Giovanna Failla

Allison Beckwith

1. That Council organise meetings with Australia Post or the appropriate Federal authority and The Office of Geographical Names Committee to discuss proposed name change for the areas between Bell Street, Waterdale Road, Banksia Street and Warringal Place. 2. That Council notes the petition received by Council on 24 September 2012 seeking the name change by the areas bounded by Warringal Place, Banksia Street, Upper Heidelberg Road, requesting the name change from Heidelberg to Eaglemont and advise the lead petitioner of this Notice of Motion.

Attachment 1

3. That a report be prepared for a future Council meeting outlining the results of the discussions with the authorities and the next steps needed to address these matters.

Ordinary Meeting of Council 03 December 2012

Land – Bellfield Primary School Site

Notices of Motion

Craig Langdon

Resolution (CO2012/348) That Council write to the Premier, Hon Ted Bailieu MP, The Hon Martin Dixon MP, Minister for Education and The Hon Matthew Guy MP Minister for Planning strongly urging them to consider retaining the old Bellfield Primary site. That the site in total or in part should remain as Land for educational use due to: - the overcrowding at the Ivanhoe Primary School; - the limited land available to accommodate more students at Ivanhoe Primary School; the distance of other alternative schools which are P – 6 Schools that are within the Ivanhoe and Bellfield areas; the future possible population growth due to the: (a) Olympia Housing Initiative which includes the Bellfield area; and (b) Ivanhoe Structure Plan (c) possible sale of the old Banksia Secondary College site for high density housing; the established population growth in Ivanhoe which has increased by 6.7% from 2006 to 2011 compared to Banyule average of 3.0% which is also reflected in the increase in households in the area from 4,445 to 4,770 for the same period. the lack of forward planning of the previous Government under the Education

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In Progress 14/03/2013 Investigation proceeding. Initial advice in relation to progressing the proposal received from the Office of Geographic Names 19/02/2013. Letter written to Australia Post. Survey sent to residents 20/08/2013, local newspaper public notice, website information - consultation period closed 27/09/2013. Report to Council after consultation period and analysis of returned surveys. 4/12/2013 Report to Council on the 16th December 28/02/2014: Further consultation as resolved by Council on 16/12/2013 closes end of February 2014. Further report to Council expected in March 2014 Completed 13/03/2013 This resolution is related to and being addressed as part of resolution CO2012/24 - Educational needs of the Ivanhoe, Bellfield and Heidelberg areas. 16/04/13 With regard to Bellfield site – Meetings have been held with the Education Department and other State Government representatives to confirm the status and timing regarding the sale of school sites in Olympia Ward Point relating to education needs will be addressed in the Community Facilities study for 3081. Continued dialogue with DEECD on education needs of the 3081 area.


Item: 6.2

Attachment 1: Councillor Motions Update Report Department and; the desire of residents within Ivanhoe and south of Bell Street who wish to send their children to the Ivanhoe Primary School. Notices of Motion

Ordinary Meeting of Council 03 December

Ivanhoe Library/Com munity Learning & Cultural Hub

Notices of Motion

Ordinary Meeting of Council 17 December 2012

Consideratio n Of Naming The Elliott Street Right Of Way, Heidelberg Heights

Notices of Motion

Ordinary Meeting of

Leases / Agreements

Notices of Motion

Rick Garotti

Resolution (CO2012/351)

Allison Beckwith

Allison Beckwith

Allison Beckwith

Allison Beckwith

Michael Hutchison

Scott Walker

Jeanette Kringle

Scott Walker

That Council officers investigate potential interest from community groups and associations across Banyule in a Council-facilitated service that would assist in the set- up and pack-up of tables, chairs and other furniture for meetings and gatherings. The intention would be for the service to be user-pays and that as such, Council officers should investigate the willingness to pay for this service to establish the extent that it may be delivered on a cost recovery basis.

Jenny Mulholland

Resolution (CO2012/350) 1. Council commences detailed design drawings immediately to cost a new Ivanhoe Library/Community Learning and Cultural Hub for Ivanhoe located in the civic precinct in keeping with the vision for Civic Precinct contained in the Draft Ivanhoe Structure Plan; 2. Council allocates up to $100,000 dollars out of reserves. 3. Council seek government or philanthropic funding to contribute to the potential construction of a Ivanhoe Library/Community Learning and Cultural Hub.

Craig Langdon

Resolution (CO2012/368) That a report be prepared and presented to Council considering the naming of the Right of Way running east off Elliott Street, Heidelberg Heights.

Jenny Mulholland

Resolution (CO2013/16)

Completed 12/02/2013 Costing is being sought for the provision of this service. 25/09/2013 Prices now being considered. A survey will now be undertaken with existing users to obtain interest. A further report will be presented to Council. 4/12/13 A Council report will be tabled in 2014 for consideration in the 2014/15 budget. 4/03/14 Survey results have indicated that groups are not interested in this as a user pay service. In Progress Concept designs are being further developed, Concepts were presented to Ivanhoe Structure Plan Consultative Committee Meeting in March 2013. 25/09/2013 Finalising the design brief for detail design. Heritage reports have been received with no concerns regarding the existing library site. 2/12/2013 MGS Concept design brief finalised. Being consolidated into a Request for Tender (RFT) document to go out for tender for detailed design. In Progress 14/03/2013, Investigation conducted. Reported back to Council 04/03/2013. Survey sent to local residents 26/06/2013 to consider name for laneway. 4/12/13 Report back to Council in early 28/2/2014: Suitable name being researched for consultation. Report to Council to follow. In Progress A councillor briefing conducted on

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 153

6.2

Support For Banyule’s Local Community Groups And Organisation s

Attachment 1

Ordinary Meeting of Council 03 December 2012


Item: 6.2

6.2

Council 04 February 2013

“That a report be provided on the current status of all leases and agreements for the use of Council facilities and buildings by clubs, associations, neighbourhood houses and other groups throughout the City.”

With Clubs, Associations , Groups Using Council Facilities And Buildings Citizen Of The Year Awards At Banyule Volunteers Events

Notices of Motion

Ordinary Meeting of Council 18 February 2013

Greensboro ugh Principal Activity Centre Review Of Height And Setback Requiremen ts

Notices of Motion

Ordinary Meeting of Council 04 March 2013

Multicultural Advisory Committee

Notices of Motion

Ordinary Meeting of Council 18 March 2013

Redmond Court Wetlands Study

Notices of Motion

Attachment 1

Ordinary Meeting of Council 18 February 2013

Attachment 1: Councillor Motions Update Report

Craig Langdon

Resolution (CO2013/42)

27 May 2013. Next steps include preparation of user listings with lease details and leasing policy

Frances Gianotti

Allison Beckwith

Completed 25/09/2013 Discussions have been held with the Volunteers Awards Working Group. The group has suggested that this may more suitable to be announced as part of the Mayoral Ball. 2/12/2013 Final proposal tabled for Councillor Briefing on 9/12/13 9/12/13 Council agreed that Citizen of the Year be a new award category and celebrated at the Volunteer awards ceremony.

David Cox

Scott Walker

In Progress: Feb 2014 A project scope has been prepared to consider height and setbacks for the Greensborough Activity Centre and funding of the project to be considered as part of the 2014-2015 budget process.

Theonie Tacticos

Peter Utri

In Progress 4/12/13 Draft terms of reference have been formulated and expressions of interest for the committees will be advertised in the next two months. Still in progress

Peter Benazic

Geoff Glynn

In Progress 2/3/14 Analysis project will be submitted for Works & Services funding in the new year. Awaiting the allocation of funding in

1. Council investigates establishing a Citizen of the Year Award as part of the Volunteers Event; 2. Consideration be given to a Senior Citizen and Young Citizen Awards; and 3. Consideration be given to how best to recognise these Awards.”

Wayne Phillips

Resolution (CO2013/46) “That officers prepare a project scope for Council consideration to review the heights and setbacks within the pending Activity Centre Zone for Greensborough with a particular focus on building setbacks and increased heights in the Southern Residential, Henry Street East and Flintoff Street Precincts.”

Rick Garotti

Resolution (CO2013/61) “That Council investigates the establishment of a Multicultural Advisory Committee, including options for its governance, structure and operation. The purpose of this committee would be to advise Council on the design and implementation of Council policies and programmes to ensure they meet the needs of Banyule’s diverse multicultural communities.”

Rick Garotti

Resolution (CO2013/80) Council investigate options to determine the feasibility of converting Redmond Court Wetlands into an open space area for public passive recreation;”

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 154


Item: 6.2

Attachment 1: Councillor Motions Update Report order that councils drainage engineers can progress a feasibility report.

Ordinary Meeting of Council 08 April 2013

Funding Application Ivanhoe Library - Regional Developmen t Australia Fund Grants

Notices of Motion

Illegal Dumping Of Rubbish In Public Space

Notices of Motion

Jenny Mulholland

Craig Langdon

Resolution (CO2013/87) 1.

“That the motion be deferred until detail drawings are prepared.

2.

That a new submission be submitted at that time.”

Resolution (CO2013/106) “That the relevant Council Officers report to Council on measures which will:

Giovanna Failla

Allison Beckwith

In Progress - Pending Motion deferred until drawings are complete see (CO2012/17)

Mark Bernhardt / Russell Darling

Scott Walker

In Progress Report to Council pending. A policy relating to CCTV cameras for use in enforcing dumping is being developed.

Ben McManus

Allison Beckwith

Completed Audit program being developed with the Leisure and Cultural Services Team. 25/09/2013 The audit has been completed and a Council report will be tabled in October 2013. 4/3/13 Council received a report on the 16 December 2013.

Peter Benazic

Geoff Glynn

In Progress 2/3/14 An internal working group has been established to develop a model. An expert has assisted council officers to review industry best practice. The documentation and guidelines are in the process of being finalised in preparation for a council briefing.

a)

police and prevent the dumping of rubbish in public places such as parks, gardens and nature strips; b) catch and fine the offenders; c) collect and dispose of the rubbish as quickly as possible; d) advertise and promote the Council’s determination to clean up the City.

Attachment 1

That the report considers self funding the proposals through increased fines through greater policing and that the revenue also covers increased and more prompt collections. Furthermore, consideration be given to either fining or offering express service (at a cost) to residents who fail to pre-book a hard rubbish collection and only do so after they place the rubbish out for collection.” Ordinary Meeting of Council 08 April 2013

Ordinary Meeting of Council 22 April 2013

Sporting Reserve & Facilities Seasonal Allocations Rounds, Ground Audit Hawdon Ward Naturestrip Planting

6.2

Ordinary Meeting of Council 18 March 2013

Notices of Motion

Steven Briffa

Resolution (CO2013/108) “That Council undertake an audit of clubs use of sporting grounds and facilities to ensure that ground allocations are being used by the clubs as requested and allocated. This audit is to be undertaken randomly throughout the Winter season and a report written showing the results of this audit in August 2013. If it is found during the audit that clubs are not using facilities as requested and/or allocated, that these allocations be withdrawn and other allocations be considered.”

Notices of Motion

Craig Langdon

Resolution (CO2013/133) 1. The appropriate council officers develop a management model to trial the implementation of urban agriculture on naturestrips. The trial would be limited growing non invasive food producing plants on a small number of sites across the municipality. The model should include a voluntary expression of interest process that enables interested community members and groups to participate in the trial. The trial period should be limited to a twelve month period.

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 155


Item: 6.2

Attachment 1: Councillor Motions Update Report

6.2

2.

Ordinary Meeting of Council 20 May 2013

Festive Celebrations

Notices of Motion

Craig Langdon

Following the trial council officers shall provide a report to Council detailing the effectiveness of the trial and the associated management

issues. 3. Road safety and the protection of underground services must be part of any consideration of any naturestrip planting. 4. A report on any similar policies at other Councils be reported back to Council as part of the trial” Resolution (CO2013/177)

Draft guide lines presented to EMT and will be presented to a council briefing session.

Allison Beckwith

Allison Beckwith

Kevin Ayen

Scott Walker

1. To better recognise the Festive Season, Council undertake an investigation of how to highlight the two principle Council buildings. They being the Heidelberg Town Hall in Ivanhoe and WaterMarc in Greensborough; 2. The investigation take into consideration the views and plans of the local shopping centre's Committees of Management for the Ivanhoe and Greensborough Shopping centres respectively; 3. Possible sources of funding or “in-kind work" also be part of the investigation.”

Attachment 1

Ordinary Meeting of Council 17 June 2013

Ordinary Meeting of Council 01

Rosanna Road and Greensboro ugh Highway Safety and Amenity

Notice of Motion

Tom Melican

Resolution (CO2013/217) 1. “That Council officers develop a report detailing the current safety and amenity issues on Greensborough Road, Lower Plenty Road and Rosanna Road. The report will include options to improve or resolve safety and amenity issues that are identified on these sections of roads. 2. That discussion with VicRoads be undertaken on a possible funding partnership for these investigations. If VicRoads are unwilling to assist, then an estimate for the cost of these investigations be undertaken and the item be referred back to Council.”

In Progress: 25/09/2013 Investigations have begun with various companies and quotations have been requested. A report will be tabled to Council for consideration of funds. 4/12/13: Lights have been installed on the tree between the library and Council office. Quotations are still being sought as Heritage issues need to be considered. A report will be tabled in 2014 for consideration during budget discussions for 2014/15. In Progress - 25/11/13 Initial discussions with VicRoads have commenced. Report back to Council programmed for early 2014. VicRoads currently investigating route and possible safety improvements. 24/01/14 - BCC Contacted VicRoads. The investigation and report by VicRoads still in progress. No report of completion date provided. 21/02/14 – Received advice of considered proposals along Rosanna Rd. Council advice and support sought for Yarra St turn bans.

Consideratio n or Prayer/Affir

Notices of Motion

Mark Di

Resolution (CO2013/239) 1.

The inclusion of a prayer/affirmation be considered when the Conduct

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 156

Vivien Ferlaino

Scott Walker

11/03/14 Following discussions with VicRoads, BCC have received an investigation and are currently reviewing in order to provide feedback by 30/3/2014. A report to Council is to be provided in June 2014. In Progress 15/07/2013 Will be investigated as part of the review of the Meeting Procedures Local Law in


Ordinary Meeting of Council 15 July 2013

Pasquale

mation at the Commencm ent of Council Meetings

Promoting Historic Significance of the Olympic Village

Notices of Motion

Craig Langdon

Meetings Local Law is reviewed; and 2. Officers investigate the prayer/affirmations used at other Councils to find a suitable prayer for Banyule. 3. Officers investigate the history of the prayer/affirmation used at Council meetings at Banyule and the former Councils of Diamond Valley and Heidelberg. 4. Council involve the Banyule Interfaith Network to get a prayer/affirmation that is agreed by all to be read at Council meetings.

Resolution (CO2013/2582)

2014.

Penelope Le Petit

1. Council (in the lead up to every Olympic Games) investigate how best to promote the historic significance of the Olympic Village as the first athletes village of the modern Games. 2.

Council, as part of the investigation (a) investigate funding sources to improve the infrastructure, promote and improve the image of the village. (b) seek approval from the appropriate Olympic Authorities to use the Olympic Logo from the 1956 Melbourne Olympic Games. (c) consider such improvements as: way finding signage or an App for self-guided walks detailing the history of the 1956 village, key local sites and where countries stayed: creating a "gateway" at Southern Road for both the Olympic Village and the City of Banyule; installing more "Olympic Village" banners on the light poles at the Olympic Village; advertising the Olympic Village (including the Melbourne Olympic Village symbol) on all the street signs within the village; installing public art that reflects key elements of the games eg: sport, friendly games, diversity etc. That such works be considered at the annual budget considerations: (d) work with the City of Darebin within the Northland Structure Plan to improve the Darebin Creek and the Olympic Parklands and the Pavilions. (e) work with local community groups and residents in their endeavours to improve the area. 3. This investigation takes into consideration the considerable funds allocated in this year’s Council Budget (2013/14) and the recently announced State Government funding.”

24/02/2014 Investigation of other Council’s use of a prayer has been undertaken along with the former Banyule prayer. New legislation to be introduced into Parliament later this year will see the introduction of the Oath to be recited at the commencement of each Council meeting to be taken into consideration. In Progress: 26/09/2013 Planning and coordination meeting has been held across the organisation led by Project 3081 to plan for these projects.

6.2

July 2013

Attachment 1: Councillor Motions Update Report

Allison Beckwith

October 2013 Telephone call and follow up email to Australian Olympic Committee seeking their ideas to celebrate 2016 anniversary year and seeking their advice on gaining permission to use the 1956 Games logo for potential way finding signage in Olympic Village. October 2013 AOC will discuss internally January 2014 Follow up email

Attachment 1

Item: 6.2

November 2013 Funding Application to Public Records Office for $15,000 to fund a cultural and historical auditor to: - Data capture and future proof local oral histories and locally owned physical artefacts relating to the XVI Olympiad 1956 Games. -Identify infrastructure and ways of finding initiatives which embed the 1956 Olympic Village history -Create a local strategic plan for celebrating the 2016 diamond anniversary of the 1956 Melbourne Games Successful applications will be announced June 2014 Completed:

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 157


Item: 6.2

Attachment 1: Councillor Motions Update Report

6.2

To continue seeking opportunities to celebrate the 1956 Olympic Games Diamond Jubilee in Heidelberg West

Ordinary Meeting of Council 15 July 2013

Petitions Procedure

Notices of Motion

Craig Langdon

Resolution (CO2013/259)

Vivien Ferlaino

Scott Walker

1. Officers consider rules and guidelines followed by the Victorian Parliament on the tabling of Petitions and its applicability to Council as a potential procedure. 2. Refer to the Local Law Review currently being undertaken by Council the introduction of "on-line" Petitions in accordance to the rules and guidelines established by the Victorian Parliament.” Request for Current Speed and Traffic Count Carmichael Street, East Ivanhoe

Notices of Motion

Ordinary Meeting of Council 12 August 2013

Naming of Reserve Fred Lasslett Reserve

Notices of Motion

Ordinary Meeting of Council 23 September 2013

Flooding of the Darebin Creek

Notices of Motion

Attachment 1

Ordinary Meeting of Council 29 July 2013

Jenny Mulholland

Resolution (CO2013/275)

Cameron Baird

Scott Walker

Michael Hutchison

Scott Walker

“That a report be presented to Council outlining: 1. the current speed and volume of traffic using Carmichael Street, East Ivanhoe. The study should be conducted during the school term period; and 2. traffic management measures (and cost) to slow traffic in Carmichael Street, East Ivanhoe. 1. That a speed trailer be in Carmichael Street on two occasions throughout the year. Jenny Mulholland

Resolution (CO2013/294) “That a report be presented to Council in regard to the naming the reserve opposite the former Heidelberg RSL building “Fred Lasslett Reserve”. As part of this process, noting the land is on Crown land, Council write to the Minister for Transport, the Hon. Terry Mulder for approval.”

Craig Langdon

Resolution (CO2013/331) That Council write to: 1. Melbourne Water requesting a meeting with senior officers to discuss strategies for addressing the increasing problem of flooding along the Darebin Creek. 2. The Minister for Planning and to the Minister for Water highlighting the plight of the Darebin Creek due to increased urbanisation of the catchment and request they apply additional pressure on the Growth Area Authority and Melbourne Water to develop strategies to best protect the ecological health and amenity of the Darebin Creek waterway.

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 158

Daniel Kollmorgen

Scott Walker

In Progress 15/07/2013 Will be investigated as part of the review of the Meeting Procedures Local Law in 2014. 24/2/2014 Current Guidelines being reviewed. Review of State Parliament guidelines being considered. Completed Report presented to Council on16 Dec 2013 Meeting.

In Progress Initial investigation commenced. 28/02/2014: Letter to Minister sent and positive response received. Consultation with family has been initiated. Awaiting formal response from family before beginning community consultation In Progress – 25/11/13 All letters sent to parties. Melbourne Water has acknowledged request and meeting is being organised with Melbourne Water and senior offices. 20/02/14 – Meeting organised for 4/03/14 with all parties.


Item: 6.2

Attachment 1: Councillor Motions Update Report

Ordinary Meeting of Council 23 September 2013

Victorian Police

Notices of Motion

Craig Langdon

4. The Darebin Creek Management Committee, Darebin Parklands Association, Friends of the Darebin Creek, Department of Planning and Community, Department of Transport, Planning and Local Infrastructure and La Trobe University to advise them of this resolution. Resolution (CO2013/332)

6.2

3. Darebin City Council, City of Yarra and the City of Whittlesea highlighting the plight of the Darebin Creek due to increased urbanisation of the catchment and request their cooperation in lobbying the Growth Area Authority and Melbourne Water to develop strategies to best protect the ecological health and amenity of the Darebin Creek waterway.

Giovanna Failla

Allison Beckwith

In Progress 4/12/13 This will be progressed in 2014.

Vincent Ryan

Scott Walker

In Progress A meeting has been held with Plenty Road residents and the opportunities for increased densities considered as part of the review of New Zones.

Cameron Baird

Scott Walker

Completed 11/11/2013 - Letters sent to all parties. Awaiting Feedback 13/11/2013 - Letter received from Anthony Carbines offering support on this matter and advising that the matter has been raised in Parliament and a response requested from the Minister for

1. That Council honours the Victoria Police Members who lost their lives in the line of duty by:

Ordinary Meeting of Council 21 October 2013

Ordinary Meeting of Council 21 October 2013

Plenty Road Precinct

Notices of Motion

Rick Garotti

2. That Council allow the recipient of the Award to be determined by Victoria Police, and that the award be given at the Council Annual event. Resolution (CO2013/376) “That Council: 1. Investigates greater density development outcomes for residential properties abutting and in the vicinity of Plenty Road in Bundoora between Grimshaw Street and to the edge of the City of Banyule close to LaTrobe University.

Corner of Rosanna Road & Lower Plenty Road

Urgent Business

Tom Melican

2. Organises a meeting with the Ward Councillor, the Mayor, officers and residents and property owners of this locality to discuss ways of ensuring better development outcomes for the area.� Resolution (CO2013/378) That: 1. Council notes the continuing accidents occurring at the corner of Rosanna Road and Lower Plenty Road.

Attachment 1

a. Holding an annual event (morning or afternoon tea) as part of the Victorian Police Blue Ribbon day; b. Supporting Council representation and attendance at the Annual Blue Ribbon Foundation Ball; and c. Establishing an award, to be given to a serving Police Member within the City of Banyule as recognition for outstanding service, in the name of Clyde James Smith in honour of Constable Smith who lost his life in 1935 while on duty and who was recently recognised by rededication at the Warringal Cemetery.

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 159


Item: 6.2

Attachment 1: Councillor Motions Update Report 2. Council write to the new CEO of VicRoads and request an urgent meeting to discuss the ongoing safety and amenity issues along Rosanna Road. 3. A copy of the letter be sent to all local state MP’s seeking their support to resolve this ongoing issue.

6.2 Attachment 1

Ordinary Meeting of Council 18 November 2013

Ordinary Meeting of Council 02 December 2013

Roads. 25/11/13 VicRoads officers are investigating road safety improvement options at this location. 24/02/14 An action from 17th June 2013 is already in place refer to action item 'Rosanna Road & Greensborough Highway Safety and Amenity'

Request for Changes to the Zone Ticketing System MYKI

Notices of Motion

Bully Free Australia

Notices of Motion

Tom Melican

Resolution (CO2013/404)

Steven Briffa

“That: 1. Council writes to Department of Transport requesting information of the possibility of changes to the zone ticketing system, now that MYKI has been installed; 2. Once the information has been provided, Council form a view on the possibility of moving to a more fairer and equitable system for public transport pricing; 3. Council then writes to the MAV and all other councils within Metropolitan Melbourne, seeking support to convert to a fairer fare system; 4. A motion be prepared for the next MAV State Conference, seeking support for a fairer system.” Resolution (CO2013/424) “That Council: 1.

Write to all primary and secondary schools in Banyule as follows:

(a) to encourage their ongoing commitment to making schools bully free and to thank them for their efforts to date in tackling this important social issue; (b) schools can contact the relevant Council business units to seek advice on links into support services and to seek advice as required. 2. Hold a forum in 2014 on the issue of bullying, the forum will invite a range of key stakeholders to discuss a range of strategies that will encourage a bully free Banyule community.”

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 160

Kevin Ayen

Scott Walker

This action will be closed and actioned in connection with the actions mentioned in the above item as they are related to the same matter. In Progress – 25/11/13 Letters being prepared. 21/02/14 - Letter sent to state government early December 2013, currently awaiting a response.

Giovanna Failla

Allison Beckwith

In Progress 17/02/14 1 - Letters planned for schools early March as they settle into the new school year. 2 – Forum being planned as an element of the School Council initiative


Attachment 1: Councillor Motions Update Report

Ordinary Meeting of Council 02 December 2013

National Container Deposit Scheme

Notices of Motion

Ordinary Meeting of Council 02 December 2013

School Crossing Supervision

Notices of Motion

Craig Langdon

Resolution (CO2013/425)

Russell Darling

Geoff Glynn

In Progress Briefing note being prepared with detail of positive and negative implications of a container deposit scheme for Briefing Session on 23 March 2014.

Bailey Byrnes

Scott Walker

In Progress. March 2014 Counts scheduled for early Term 1 2014 are being finalised. Meetings to be held with schools to discuss the results.

Keith Yeo

Keith Yeo

Completed 30/12/13

Peter Utri

Keith Yeo

Completed 24/02/14

“That Council Officers provide a briefing to Council on the implications of a national container deposit system in order for Council to consider its position on potential systems.”

Rick Garotti

Resolution (CO2013/426) “That:

6.2

Item: 6.2

1. Council conduct a recount of the warrants for ongoing crossing supervision at the following school crossing sites: Greenwood Drive, Bundoora; the Grimshaw Street and Plenty Road Intersection, Bundoora; and at Dundee Street, Watsonia North.

3. Upon the recount information being received, Council organise consultation meetings involving the Mayor and Ward Councillor with the schools associated with the crossings that have failed to meet the warrants to discuss potential funding options.” Ordinary Meeting of Council 02 December 2013

Deferment of Interest Charges on Second Instalment Rates and Charges

Notices of Motion

Ordinary Meeting of Council 16 December 2013

Extension of Trial Community Engagemen t and Information Sharing Program

Notices of Motion

Rick Garotti

Resolution (CO2013/427) “That: 1. Interest charges on the 2013/14 financial year second instalment due on 30 November 2013 be deferred until Friday, 20 December 2013. 2. A reminder letter be sent to all ratepayers regarding outstanding second instalment payments and advise that payment needs to be made by 20 December 2013 to avoid penalty interest. 3. On or after 21 December 2013 penalty interest be charged on outstanding accounts from the 30 November 2013.”

Craig Langdon

Resolution (CO2013/451) 1. “That Council allocate an additional sum of $60,000 for the purposes of increasing its communications budget.”

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 161

Attachment 1

2. Council should consult with the respective Primary and Secondary Schools associated with each school crossing to ensure that the recount of the warrants occurs during the times of peak pedestrian and vehicle usage.


Item: 6.2 Appreciation Greensboro ugh Historical Society

Notices of Motion

Mark Di Pasquale

Resolution (CO2013/452)

Allison Beckwith

Allison Beckwith

In Progress 03/03/14 Officers have sent a letter to the Greensborough Historical Society requesting a meeting to discuss the project.

“That 1. Council acknowledge the Greensborough Historical Society's efforts to compile and publish a book on World War 1. 2. Council facilitate a meeting between the Greensborough Historical Society, interested R.S.L groups in the municipality and Banyule Council to discuss the feasibility, compilation and distribution of the document.”

Ordinary Meeting of Council 16 December 2013

Coles Carpark Ivanhoe Lease - 14 Livingstone Street

Urgent Business

Attachment 1

6.2

Ordinary Meeting of Council 16 December 2013

Attachment 1: Councillor Motions Update Report

Ordinary Meeting of Council 03 February 2014

Accessibility and Amenity of Watsonia Station for People with Disabilities

Notice of Motion

Ordinary Meeting of Council 03 February 2014

Emergency Markers Darebin Creek Trail

Notice of Motion

WAYNE PHILLIPS

Resolution (CO2013/456)

Joanna Nuttall

Scott Walker

Completed 24/02/14 The tenant has agreed to extend the lease for a further 6 months.

Kevin Ayen

Scott Walker

In Progress – 21/02/14 Letters being prepared for all parties.

That the appropriate officer be authorised to negotiate with the owners of the Ivanhoe plaza to extend the lease from 14th January for an additional 6 months to give Council an opportunity to consider all options for future use of the car parking site.

Rick Garotti

Resolution (CO2014/9) "That Council:

In progress – 11/03/2014 Letter sent to Victorian Transport Minister and copies sent to State Members of Parliament on 10-02-2014. BCC currently awaiting a response.

1. Write to the Victorian Transport Minister to seek information on the accessibility and amenity of train stations in Banyule for people with disabilities including its compliance with State and Federal Government disability access legislation; 2. Seek advice on any plans the Victorian Government has to improve the accessibility and amenity of the stations for disabled people, the elderly and those with mobility problems; 3. Encourage the Victorian Government to consider improvements to the stations that could significantly enhance access and usage of the Station for all residents such as the installation of a lift; and 4. Provide a copy of this correspondence to all local State Members of Parliament and seek their feedback on this issue." Rick Garotti

Resolution (CO2014/10) “That Council: 1. Refer funding for consideration in the 2014/15 Budget for the cost of installing emergency markers advocated by the State Emergency Services Telecommunication Authority (ESTA) along its section of the Darebin Creek Trail. 2. Write to the Darebin and Whittlesea City Councils and the Darebin Creek

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 162

Peter Benazic

Geoff Glynn

In progress 2/3/14 Cost have been sought for the Banyule component of the project and discussion have been had with DCMC to encourage a coordinated along the creek corridor.


Item: 6.2

Attachment 1: Councillor Motions Update Report

Ordinary Meeting of Council 03 February 2014

Australian Made Campaign

Ordinary Meeting of Council 03 February 2014

Live Streaming of Council Meetings

Notice of Motion

Rick Garotti

Resolution (CO2014/11)

Ben Smith

Scott Walker

In Progress Report being generate for future Council meeting

Vivien Ferlaino

Scott Walker

In Progress – 24/02/14 Investigations of other Council's are currently being obtained and initial comments have been received, quotations to be organised for 2016 Budget consideration.

Vivien Ferlaino

Scott Walker

In Progress 24/02/14 Investigating and Obtaining other Council’s policies in relation to the half masting of the flag.

Peter Utri

Keith Yeo

In Progress 24/02/14 Meeting have been held with department Officials to explore the development of the relationship, informal advice has

“That Council:

Notice of Motion

Jenny Mulholland

Resolution (CO2014/12) “That a report be presented to Council in regards to providing live streaming of Council meetings.

Ordinary Meeting of Council 17 February

Half Masting of Flag at the Municipal Offices, Town Hall Ivanhoe Support for Banyule's Multicultural Communitie

Notice of Motion

Jenny Mulholland

1.

1. Cost to provide live streaming through the Banyule website.

2.

2. Other councils currently providing this service and associated policies.

3.

3. Any other issues relating to providing this service.”

Resolution (CO2014/13) “That Council officers provide a report on the half-masting of the Town Hall flag as a tribute following death of former Councillors (Banyule or its predecessors), local State or Federal Members or prominent citizens on day of their funeral.”

Notice of Motion

Rick Garotti

Resolution (CO2014/25) “That Council:

Attachment 1

1. Commits to utilise Australian manufacturers and service providers where practicable as our way of supporting Australian jobs in a time of increasing global uncertainty. 2. Explores the opportunity to become a supporter of the Australian Made Australian Grown (AMAG) campaign. 3. Considers a future report about the anticipated benefits of membership and implications for Council’s resource allocation for economic development activity. 4. Considers any resource implications of becoming an AMAG supporter in the 2014/15 budget process.”

The report to include:

Ordinary Meeting of Council 03 February 2014

6.2

Management Committee requesting that they support the introduction of numbered emergency makers along their respective sections of the Darebin Creek Trail. 3. Write to the Yarra City Council requesting that it support the introduction of numbered emergency markers along the proposed section of the Darebin Creek Trail which, once completed, will fall within its boundaries. 4. A report be presented back to Council.”

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 163


Item: 6.2 s

1. Explore developing a relationship and referral process with the Department of Immigration and Border Protection. This will enable Council to appropriately refer residents with immigration related visa enquiries to the relevant section of the Federal Government during the appropriate stages of their applications. 2. Work with the Department of Immigration and Border Protection to explore the option to host a community forum to highlight existing visa application and processing procedures. 3. Liaise with the Minister for Immigration and Border Protection and the Federal Members covering Banyule on this matter for their advice and assistance."

6.2

2014

Attachment 1: Councillor Motions Update Report been received that the department will not be pursuing the development of the relationship for this purpose Offers are awaiting a formal response. Further to the community forum that the department is reticent to participate in a forum of this type in conjunction with council. Communication with Minister to occur.

Attachment 1

Ordinary Meeting of Council 17 February 2014

Transport Project 10,000

Notice of Motion

Craig Langdon

Resolution (CO2014/26) “That: 1. Council write to the State Opposition Leader seeking an explanation of the Oppositions Policy named "Project 10,000." 2. Council notes correspondence circulated by The Hon Jenny Mikakos MP where she states the Opposition alternative transport (Project 10,000) "will dramatically improve road safety and reduce congestion around the State" by undertaking the following: - Remove our 50 worst level crossings including seven in the Northern Suburbs (Bell Street, Coburg, Bell Street, Preston, Camp Road, Campbellfield, Glenroy Road, Glenroy, High Street, Reservoir, Moreland Road, Brunswick & Lower Plenty Road, Rosanna; - Build the Melbourne Metro Rail; - Double the City Loop and build 5 new train stations; - Streamline traffic on Hoddle Street; - Get 5,000 trucks a day off the West Gate Bridge; - Widen the Tullamarine Freeway to six lanes and; - Spend $2 Billion on our roads. 3. Council expresses its concern that much of "Project 10,000" will have minimal impact on traffic congestion within the City of Banyule and also raises the issue of funding implications on other important state transport projects, such as: A. The Doncaster Rail Project; B. The Airport Rail Project; C. The North East Link Project - with direct connection from M80 to EastLink in Ringwood; D. Incremental improvements to the Hurstbridge Rail Line, including duplication of the line between Rosanna and Heidelberg and from Greensborough to Eltham;

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 164

Kevin Ayen

Scott Walker

In progress - 11/03/2014 - Letter expected to be sent to MP on 12th March 2014, awaiting signature from Mayor.


Item: 6.2

Attachment 1: Councillor Motions Update Report E. South Morang extension to Mernda and Whittlesea; and F. The connection of the South Morang line from Clifton Hill to Southern Cross Station.

6.2

4. Council further notes that Ms Mikakos' letter does not mention the 24hour public transport on Friday and Saturday nights. 5. Council has further concerns that the individual projects within "Project 10,000 have not been considered against other projects and may not represent the best benefit for all of Melbourne. 6. The State Opposition as the alternative Government should provide a commitment, timeline and funding model for the delivery of these other projects as well as details of removing the Rosanna Railway crossing and how the nearby parklands and businesses of the Rosanna Shopping Centre will be protected.

State Election 2014 Candidate Debate Public Meeting with Melbourne Transport Forum

Notice of Motion

Tom Melican

Resolution (CO2014/27)

Kevin Ayen

“That Council works with the Melbourne Transport Forum (MTF) to organise a public meeting to be held at the Centre Ivanhoe with all candidates in the November State Election. This meeting will occur on a suitable night in August or September.”

Scott Walker

In Progress – 21/02/14 Officers to commence assisting with MTF after Banyule City Council's Integrated Transport Policy Forum expected to be held in early April 2014.

Attachment 1

Ordinary Meeting of Council 17 February 2014

ORDINARY MEETING OF COUNCIL ON 17 MARCH 2014 Page 165

Banyule City Council 17 March 2014 Agenda  
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